Board of Trustees

Workshop, & Public Business Meeting

Wednesday, February 19, 2014

Brookdale Community College Warner Student Life Center

Workshop- Navesink I Public Business Meeting- Navesink III

765 Newman Springs Road Lincroft, New Jersey

Mission Brookdale Community College provides a comprehensive array of quality, affordable educational choices leading to transfer and career opportunities, lifelong learning and community development. Brookdale is an open-access, future-oriented institution committed to student success and development in a socially diverse environment. Mission Based Institutional Effectiveness Indicators

Student Success and Progress Quality and Excellence Value Added to the Community Access

Jubilee Plan 2013-2017 Goal 1: Inspire Student Success Goal 2: Maximize Resources Goal 3: Strengthen and expand Brookdale’s alliances and partnerships Goal 4: Leverage Brookdale’s Excellence

NOTICE: Members of the public may request the opportunity to address the Board regarding any item on the agenda at the beginning of the Public Business Meeting, and on any item of interest to the Board at the end of the Meeting. To do so, when practical, please sign in using the form, “Request to Address the Board”, which is located at the entrance to the meeting. Individual speakers are limited to five minutes; the Chair of the Board may alter the time limitations by a majority vote of the Board.

Annual Priorities 2013-2014

Priority #1: Maximize all administrative, educational, and infrastructure IT processes.

Jubilee Goal 2: Maximize resources.

2.1 Expand the professional and personal potential of all staff to ensure a culture of high

performance, collaboration and innovation.

2.2 Implement strategic media and technology solutions with a measureable impact on

student learning and faculty/staff productivity.

2.4 Enhance internal communication to provide open, two-way information flows, and

enhance and facilitate teamwork, cooperation and collaboration.

Priority #2: Assess all college programs, including governance structures

Jubilee Goal 1: Inspire student success.

1.5 Increase the use of new and existing analytical data to increase support for student and

lifelong learners.

Jubilee Goal 2: Maximize resources.

2.5 Develop a comprehensive fiscal plan to include new revenue streams.

Priority #3: Based on research and data, define multi-campus college and operations

Jubilee Goal 1: Inspire student success.

1.1 Maximize learning-centered environments and successful student outcomes by ensuring

alignment of curriculum, programs, services and co-curricular activities.

1.6 Implement short and long-term enrollment development plans focusing on defined

markets and emerging populations.

Jubilee Goal 4: Leverage Brookdale's excellence.

4.7 Develop centers of excellence that will attract students, funding, and research

opportunities

Priority #4: Support employee development in college policies and regulations and compliance

matters

Jubilee Goal 2: Maximize resources.

2.1 Expand the professional and personal potential of all staff to ensure a culture of high

performance, collaboration and innovation.

2.2 Implement strategic media and technology solutions with a measureable impact on

student learning and faculty/staff productivity.

2.3 Increase facility maintenance and planning to ensure a safe physical setting and a

quality student learning environment.

2.4 Enhance internal communication to provide open, two-way information flows, and

enhance and facilitate teamwork, cooperation and collaboration

BROOKDALE COMMUNITY COLLEGE UPCOMING EVENTS

February 2014 -December 2014 BOLD indicates off campus 2014 February 11-12 ACCT Legislative meeting in Washington DC February 10th Policy & Education meeting 5PM President’s Conference Room February 13 Board of School Estimate and Monmouth County Hall of Records (noon) February 18th Governance Committee meeting – 5PM February 19th Board meeting in Lincroft February 24 NJCCC Trustee Seminar – 5PM Holiday Inn, East Windsor March 4th Human Resources Committee meeting – 5PM in Navesink I in the Student Life Center March 5th Executive Committee Conference Call regarding Agenda March 7th Wilbur Ray Dinner @ Branches 6PM March 10th Policy & Education meeting 5PM President’s Conference Room March 12th Finance Committee meeting 5PM President’s Conference Room March 13th Foundation Board meeting at 3PM followed by Scholarship Reception 4:30PM March 20th Board meeting in Lincroft March 28 Barringer Dinner @ Riverview Pavilion in Belmar April TBD College-wide Open House April 16th NJCCC Trustee Retreat – 3 to 8PM at Mercer County Community College’s

Conference Center (note: change of date) April 23rd Board meeting in Lincroft April 25th Annual Holocaust Remembrance Program – official state of NJ Program with dignitaries – 10AM - May TBD Gold Star celebration for students May 9th Scholarship Ball – Eagle Oaks Golf & Country Club May 14th Chhange Annual Colloquium – 9:30AM Arena May 14th Culinary Arts Awards in Navesink Rooms @ SLC – either 3PM or 5PM – TBD May 14th Allied Health Pinning Ceremony – 4PM in the Arena May 15th Scholars Day & Employee Recognition May 16th Commencements – 10AM & 3PM ceremonies (times tentative) May 19th Nursing Pinning Ceremony – 6PM in the Arena May 22nd Board meeting in Lincroft June 6th 70th Anniversary of D-Day – collaboration between Assemblywoman Hanlin and

the Center for WWII Studies – ceremony begins at 10AM and after ceremony there will be a reception (Note: Several Freeholders attending)

June 10 ABE Commencement in Long Branch June 16 NJCCC Trustee Seminar & Spirit Awards - 5PM Holiday Inn, East Windsor June 19th Board meeting at Freehold Branch Campus

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August 21th Board meeting –location TBD September 17th Board meeting in Lincroft October 16th Board meeting in Lincroft October 22-25 ACCT Conference in Chicago November 20th Board meeting in Lincroft December 18th Board meeting – location TBD

Updated February 11, 2014

AGENDA for February 19, 2014 Navesink I, Warner Student Life Center 5:00 p.m. BOARD OF TRUSTEE WORKSHOP AND EXECUTIVE SESSION

A. Call to Order B. Reading of Statement and Roll Call C. Resolution to Hold a Closed Meeting D. Motion to Re-Open the Meeting to the Public

E. Adoption of Agenda for Workshop and Public Meeting – Agenda Tab F. Information Items:

G. Board Business

1. Ad Hoc Governance Committee – Trustee Karcher 2. Report of the Policy & Educational Services Committee – Trustees Abby-White & Jones – WS-1 3. Report of the Audit Committee – Trustee Guzzo – WS-2 4. Report of the Finance & Facilities Committee – Trustee DiBella – WS-3 5. Update on ACCT Legislative Summit – Trustee Flaherty

H. Review of Consent* Agenda and Business Meeting Agenda - Any item may be removed from the consent agenda

for discussion by any voting member of the Board of Trustees.

I. New Business 1. Safety & Security Proposal – Trustee Guzzo 2. Revised Policy 2.0002 Public Access to Government Records for approval – Trustee Guzzo – WS-4 3. Revised Policies 1.3035 Presidential Screenings; and 1.5141 Procedural Rules for Hearings for lodging –

Trustee Jones – WS-4

*Consent agenda items are routine, non-exceptional items requiring Board approval though not necessarily Board discussion

Brookdale Community College Board of Trustee Meeting January 23, 2014

AGENDA for February 19, 2014 Navesink I, Warner Student Life Center 6:30 p.m. BOARD OF TRUSTEE PUBLIC BUSINESS MEETING

A. Call to Order B. Pledge of Allegiance C. Reading of Statement and Roll Call

D. Public Comment on Agenda Items

E. Approval of Minutes of the December 21, 2013 Workshop/Public Meeting – PBM 1

F. Brookdale Spotlight

Spotlight Mission-Based Indicators

Jubilee Plan Goals

Paralegal Program “Third Best Paralegal Education Provider in NJ” NJ Law Journal’s Best of 2013 Dean Pat Gallo; Legal Studies Professors Joe Zavaglia & Lillian Harris, and Assistant Professor, Michael Sullivan

Student Success and Progress Quality and Excellence Value Added to the Community

Goal 1: Inspire Student Success Goal 3: Strengthen and expand Brookdale’s alliances and partnerships Goal 4: Leverage Brookdale’s Excellence

H. APPROVAL ITEMS – Consent Agenda Tab PBM-1

Agenda Tab

Mission-Based Indicators Jubilee Plan Goals

(2.2) Acceptance of Grants Quality and Excellence Value Added to the Community

Goal 2: Maximize Resources Goal 4: Leverage Brookdale’s Excellence

(3.1) Approval of Human Resources

Quality and Excellence Goal 2: Maximize Resources

(4.1) Monthly Financial Report

Quality and Excellence Access

Goal 2: Maximize Resources

(4.2) Purchases in Excess of $34,100 and NJ “Pay-to-Play”

Quality and Excellence Goal 2: Maximize Resources

Brookdale Community College Board of Trustee Meeting January 23, 2014

AGENDA for February 19, 2014 Navesink I, Warner Student Life Center

bids, and Pursuant to the NJ “Pay-to-Play” Process, in Excess of $17,500 (4.2b) Open Invoice Payment Requests for Vendor, Student, and Employee Payments

Quality and Excellence Goal 2: Maximize Resources

Additional Approval Items – PBM -2

2.3 Revisions to Board Policy

Access Quality and Excellence Value Added to Community

Goal 4: Leverage Brookdale’s Excellence

1.3035 Presidential Screening Process (lodge) 1.5141 Procedural Rules for Hearings (lodge)

2.0002 - Public Access to Government Records (approve)

I. Information & Discussion Items

Items removed from the consent agenda will be considered at this time Topic

I. Public Comment J. Old/New Business K. Resolution to Hold a Closed Discussion (if needed) L. Motion to Re-Open the Meeting to the Public (if needed) M. President’s Report: Georgian Court Guarantee Admission Announcement & Celebration

1. President Murphy: Introduction of program/staff 2. President Sister Rosemary Jeffries: Introduction of GCU Board Members/staff

Brookdale Community College Board of Trustee Meeting January 23, 2014

AGENDA for February 19, 2014 Navesink I, Warner Student Life Center

3. Signing of Memorandum of Understanding N. Adjournment

Brookdale Community College Board of Trustee Meeting January 23, 2014

Audit Committee Meeting February 6, 2014

6:30PM in President’s Conference Room, BAC Building Revised: 6PM meeting

Agenda

1. Introduction by Robert Francis

2. Audit Committee Roles and Responsibilities a. Charter b. Calendar c. Best Practice from AICPA & AGB d. Succession planning

3. Internal Auditor Role and Responsibilities

a. Definitions / Background i. Four primary engagement types ii. Risk iii. Documentation / Teaching

1. Freehold iv. Audit Plan

b. Hot Line c. Custodian of Records

4. Communication Rules of Engagement

a. Need for transparency

5. Audit Department Vision a. MCC / Best Practice b. Automation / periodic certifications

Brookdale Community College Board of Trustees Policy and Education Committee Meeting

Monday, February 10, 2014 at 5PM Brookdale Administrative Center President’s Conference Room, 2nd floor

CONFERENCE CALL IN: 1-888-291-0312 Passcode: 9112 895#

AGENDA

I. Discussion/Action Items A. Regulations and Policies for Review (9 attachments)

1. College Regulations a. 1.2050R Contact with College Legal Counsel b. 2.002R Establishment of Board Policies and College Regulations

b. (1) Wilentz opinion c. 2.0003R Policy Items Requiring Action by the President d. 2.0004R Action by the Board of Trustees

2. Board Policies a. 1.3021 Recommendation of Trustee Appointments b. 2.3035 Presidential Search Process c. 1.5141 Procedural Rules for Hearings d. 1.7060 Code of Ethics for Trustees

3. New - Proposed Policy on Fiscal Exigency

II. Information Items A. Middle States Commission on Higher Education Substantive Change (1 attachment from

January 2014 BOT meeting) B. Five-Year Program Review Process (1 attachment)

1. 2012-2013 Completed Reviews & Actions Taken 2. 2013-2014 Program Reviews Underway

C. IPEDS Data Feedback Report 2013 (1 attachment)

D. Georgian Court University Dual Admission (1 attachment)

1. Tuition differential for BCC students 2. MOU Signing at February 19, 2014 BOT Meeting

BROOKDALE COMMUNITY COLLEGE

Board of Trustees Finance & Facilities Committee Meeting

Thursday, February 6, 2014 5:00 p.m. Brookdale Community College Brookdale Administrative Center President’s Conference Room Lincroft, New Jersey

AGENDA

1. Call to Order

2. Update on Facilities / current and future focus

3. Monthly Financial Report (4.1)

4. Purchases in Excess of $34,100 and NJ Pay-to-Play Bids, and Pursuant to the NJ Pay-to-Play Process in Excess of $17,500 (4.2)

5. Open Invoice Payment Requests for Vendor, Student, and Employee Payments (4.2b)

6. Adjournment

RESOLUTION

WHEREAS, the Policy and Education committee of the Board of Trustees is reviewing all Board Policies for accuracy, relevance and compliance, and met on 10 February 2014 to begin this comprehensive process; and WHEREAS, revisions were made to two Policies; to clarify language and promote consistency between practice and College Regulations;

1.3035 Presidential Screening Process 1.5141 Procedural Rules for Hearings, and;

WHEREAS, Board of Trustees Bylaws 1.6020, Lodging of Policy, states “No matter of policy shall be submitted to the Board for Approval or placed on a regular or special meeting agenda for action by the Board unless it has been presented in writing at a previous regular meeting of the Board. This rule may be waived only by the unanimous consent of those Board members present and voting at the meeting when any such proposed action is contemplated” NOW THEREFORE BE IT RESOLVED by the Board of Trustees of Brookdale Community College that Revised Board Policies 1.3035 Presidential Screening Process and 1.5141 Procedural Rules for Hearings, are hereby lodged and will be presented to the Board of Trustees for approval at a subsequent meeting of the Board of Trustees.

1.3035

BROOKDALE COMMUNITY COLLEGE

BOARD POLICY

1.3035 I. Title of Policy Presidential Screening Process II. Objective of Policy To establish a screening and hiring process when a vacancy in the Office of the College President occurs. III. Authority

N.J.S. 18A:64A-12, General Powers of Boards and Board Bylaw 1.2050 Duties and Responsibilities.

IV. Policy Statement A. When a vacancy in the Office of the College President occurs or is

anticipated, the Board of Trustees (the “Board”) shall appoint a presidential screening committee, broadly representative of the College community.

B. The Board shall charge the screening committee after an assessment of

the needs of the College. The screening committee shall provide appropriate opportunities for the College community to comment upon the needs of the College and the development of criteria for selection of a new President.

C. The Board shall establish a timetable for the screening which will ensure

that the Office of President is filled in a timely manner. D. The Board may adopt, modify, or reject the screening committee’s

assessment of the needs of the College and will determine the final criteria for selection of a new President.

E. Based upon the selection criteria established by the Board, the screening

committee shall arrange for appropriate public advertisement of the vacant

1.3035

position, shall review all applications received, and select candidates to be interviewed by the screening committee.

F. The screening committee shall recommend to the Board in unranked order

the candidates deemed most qualified for appointment. Only applicants interviewed by the screening committee shall be recommended to the Board.

G. The Board shall interview candidates recommended by the screening

committee and shall make such further inquiries as the Board deems appropriate. If the Board determines not to appoint any of the candidates recommended by the screening committee it shall direct the committee to continue the search process and to recommend additional appointment candidates.

H. Interviews of applicants by the screening committee and interviews of

recommended candidates by the Board shall be conducted in private. The committee and Board evaluations of applicants and deliberations thereon shall be kept confidential and shall be conducted in private.

I. The Board shall provide appropriate resources to enable the screening

committee to discharge its responsibilities effectively. J. The Board shall comply with all appropriate laws and policies regarding

Equal Employment and Educational Opportunity to conform to the non-discriminatory position of the College.

V. RESPONSIBILITY FOR IMPLEMENTATION Board of Trustees Approved: Board of Trustees 6/29/95 Proposed Revision: 19 February 2014

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2.0002 BROOKDALE COMMUNITY COLLEGE

BOARD POLICY

2.0002 I. Title of Policy

Public Access to Government Records

II. Objective of Policy

To authorize the President to appoint a “Custodian of Government Records” and to develop College regulations and procedures as required assuring compliance with the NEW JERSEY PUBLIC ACCESS TO GOVERNMENT RECORDS ACT (the “Act”).

III. Authority

NEW JERSEY PUBLIC ACCESS TO GOVERNMENT RECORDS ACT N.J.S.A. 47:1A-1 et seq.

IV. Policy Statement

This administrative policy is adopted to assure compliance by the College with the applicable provisions of the NEW JERSEY PUBLIC ACCESS TO GOVERNMENT RECORDS ACT (the “Act”), which will become effective on July 8, 2002. This policy evidences the commitment of the college to make government records, as defined in the Act, readily accessible for inspection, copying, or examination, while safeguarding from public access, proprietary or personal information entrusted to the College with the reasonable expectation that the College will treat the information as confidential and/or private. The Director-Internal Audit, reporting directly to the President, is hereby appointed the Custodian of Government Records (the “Custodian”). This position shall be responsible for discharging the duties assigned by the Act.

V. Responsibility for Implementation President

Lodged: 5/9/02 Approved: 6/13/02 Revised: 2/6/14 Approved:

1.5141

BROOKDALE COMMUNITY COLLEGE BOARD POLICY

1.5141 I. Title of Policy Procedural Rules for Hearings II. Objective of Policy To establish rules for hearings before the Board of Trustees. III. Authority

Higher Education Restructuring Act of 1994, Section 6(f); Board Bylaws 1.5060 Meetings in General, and 1.5140 Appearances and Hearings before the Board

IV. Policy Statement

The Higher Education Restructuring Act of 1994 grants to each public institution of higher education final authority to determine controversies and disputes concerning tenure, personnel matters, and other issues arising under title 18A of the New Jersey Statutes. To implement this authority, rules for conduct of such hearings have been established and conform to the “Administrative Procedures Act,” P.L. 1968, c. 410 (c.52:14B-1 et seq.); applicable sections of the collective bargaining unit agreements, and/or employee handbook for non-represented employees, and Board Policy 6.3000 Student Conduct. The public has the right to speak at a public meeting of the Board; each speaker will be permitted up to five minutes for their comments. Pursuant to Robert’s Rules of Order, the Chair of the Board may alter the time limitations by a majority vote of the Board. How much time is allowed for each speaker, the timing of the comment within the meeting’s framework, and determination of whether comments are permitted at a particular meeting, are all within the discretion of the Chair of the Board.

Any individual or group may petition the Board for a Hearing before the Board, the applicant for such a hearing shall file with the Administrative Assistant to the Board a written request, together with the question or topic for discussion or presentation, at least 48 hours prior to the scheduled Meeting and/or Hearing.

V. Responsibility for Implementation Board of Trustees

Approved: Board of Trustees 6/29/95 Proposed Revision: 19 February 2014

R E S O L U T I O N

WHEREAS, Board Policy 2.0002, Public Access to Government Records, was approved by the Board of Trustees on June 13, 2002; and WHEREAS, a revision was made to the policy, changing the Custodian of Records from the Confidential Administrative Assistant to the Board of Trustees, to the Director, Internal Audit; and WHEREAS, Board of Trustees Bylaws 1.6020, Lodging of Policy, states “No matter of policy shall be submitted to the Board for Approval or placed on a regular or special meeting agenda for action by the Board unless it has been presented in writing at a previous regular meeting of the Board. This rule may be waived only by the unanimous consent of those Board members present and voting at the meeting when any such proposed action is contemplated” NOW THEREFORE BE IT RESOLVED by the Board of Trustees of Brookdale Community College that Revised Board Policy 2.0002, Public Access to Government Records, is hereby adopted. PROPOSED: 19 February 2014

BROOKDALE COMMUNITY COLLEGE

Board of Trustees Workshop Meeting

Thursday, January 23, 2014 Brookdale Community College Warner Student Life Center Navesink I (SLC 216) Lincroft, New Jersey A. Chair Butch called the meeting to order at 5:08 p.m. B. Mrs. Karl then made the following statement: “In compliance with the Open Public Meetings

Act, N.J.S. 10:4-6 et seq., adequate notice of this meeting of the Board of Trustees was provided in the following manner:

1. On January 17, 2014, advance written notice of this meeting was posted at Brookdale

Community College on the first floor of the Brookdale Administrative Center. 2. On January 17, 2014, advance written notice of this meeting was faxed to: The Asbury

Park Press and The Star Ledger. 3. On January 17, 2014, advance written notice of this meeting was filed with the Clerk of

the County of Monmouth.”

Roll Call Present: Father Brian T. Butch, Chair

Ms. Tracey Abby-White, Trustee Mr. Joseph M. DiBella, Trustee Mr. David G. Flaherty, Trustee Dr. Carl Guzzo, Jr., Trustee (Arrived 5:12 p.m.) Mrs. Lucille Jones, Trustee Mr. Charles Karcher, Trustee Mr. Joseph Passiment, Jr., Trustee Mr. Gary S. Tolchin, Trustee Mr. Zachary Eisenberg, Graduate Trustee (Arrived 5:20 p.m.) Dr. Maureen Murphy, Secretary

Absent: Ms. Lora Campbell, Trustee Mr. William G. Dalton, Trustee

C. It was MOVED by Trustee Passiment and seconded by Trustee Abby-White that the Agenda for the Workshop and Public Business Meeting be adopted.

Minutes of Workshop Meeting, January 23, 2014 Page 2

Motion carried by the following vote: AYES: Trustee Abby-White, DiBella, Flaherty, Jones, Karcher, Passiment, Tolchin, Butch NAYS: None ABSTENTIONS: None D. Information Items:

1. Finance and Operations Fast Facts FY13 – Trustee Abby-White stated she found this document extremely valuable. She complimented Vice President Lawrence and her team for producing the document. Vice President Lawrence noted that her staff prepares this document every year. It speaks to the many different things that Finance and Operations does outside of purchases and payroll that most people are not aware of. Trustee Flaherty commented that the document was very informative and was easily understood.

2. Financial Report of the NJ County Community Colleges 2009-2012 – This is comparative

data—how the other community colleges are faring with revenue sources—is in response to a question from Trustee Guzzo last month. Trustee Abby-White said she compared Brookdale, Camden, and Bergen, and Brookdale has the most significant reduction in funding, but not in enrollment. President Murphy noted that Ms. Abby-White put things into context as far as state funding goes. Funds are allotted based on size. Brookdale receives slightly less than its proportion because the larger schools help the smaller ones. Dr. Murphy stated it is interesting to look at reductions in county funding. If Burlington is not taken into consideration, Brookdale has been hit harder in county funding than its sister institutions. She noted that although all community colleges have the same mission, their programs may differ. Vice President Lawrence stated that there are greater demands on a school with more students; Brookdale is generally compared with institutions more alike in size. Dr. Murphy commented that there are charge-backs if a sister institution doesn’t have the program its students want and Brookdale has the program. She mentioned that Brookdale has the best Auto Tech program in the state. Students from other counties attend Brookdale for that program. Dr. Phillips stated that community colleges respond to their different communities—another varying factor. Dr. Guzzo asked if the facilities in some of the colleges are in better shape than others. Dr. Murphy stated that they are all struggling with aging facilities. Ms. Lawrence noted that Brookdale does not spend as much per square footage, and there is a need to spend more on deferred maintenance. Dr. Murphy noted that the College receives this report in the spring each year and pulls some financial ratios from it. The Board has access to this full report.

Chair Butch asked if Vice President Lawrence was comfortable with the budget as it is

currently drafted, and she replied that she was. She noted that there will be changes between now and June. She said she is hopeful that the budget will be a lower final number. Dr. Murphy stated the school is on track and is moving forward.

E. Board Business

Minutes of Workshop Meeting, January 23, 2014 Page 3

1. Trustee DiBella was selected as Chair of the Finance and Facilities Committee. It was noted that the Board of School Estimate meeting is scheduled for February 13 at 1 p.m. in the Hall of Records, Freehold. The Finance and Facilities Chair and the Board Chair attend this meeting.

2. Trustees Karcher (chair), Abby-White, and Passiment were appointed to the ad hoc Governance Committee.

3. To date there have been three Board orientation/development sessions. Additionally, Dr. Murphy stated she has been distributing information to the Board. Trustee Passiment stated he had attended the first and second round of Board orientation sessions. He said he learned more about staff. The orientation was well received by those individuals who attended. Mr. Passiment suggested that Brookdale’s senior leadership team and cabinet members be listed in each of the monthly Board books, which he said was a “wonderful document.”

F. Review of Consent Agenda and Business Meeting Agenda 1. Executive Vice President Phillips explained that the Early College High School with Saint

John Vianney requires approval from Middle States for Substantive Change—Brookdale is creating another satellite facility (Item 5.1). This situation is different from that of Neptune in that Brookdale leases space from Neptune. Dean Kegelman also said that the situation with Saint John Vianney is different from Neptune. Saint John Vianney teachers must be approved adjunct teachers with no direct cost to Brookdale. This makes it financially viable for Brookdale. Trustee Jones stated that many other schools have the same kinds of agreements. Saint John Vianney is providing space and paying the instructors; Brookdale gets the benefit of the FTEs. Their teachers must meet Brookdale’s adjunct professor requirements. Their curriculum must be aligned with that of Brookdale.

2. Approval of Social Science AA Health Option (5.2) – Dean Kegelman stated this is a

proposal for a new degree, an AA in Social Science with a specialty in Health Science. Brookdale will place all its pre-Allied Health students into this degree-track program. It will be the program that students will follow to the point where they are eligible to enter into their desired Allied Health programs. Students can transfer out of this program easily as well. Dr. Murphy stated this is a “band aid” until we get a better pipeline nailed down. She indicated that there have been conversations with other institutions; they want to build a pipeline for the Meridian Nursing Program. Dr. Phillips noted that Brookdale is partnering with sister institutions to create a program. The proposed program will move forward now, and the College is working on additional options. Dr. Guzzo suggested looking into health care business.

3. The proposed budget for FY2015 (4.4) – There is still not a final number for the County’s

contribution, so the College went with the worst case scenario. Trustee Flaherty reviewed highlights of the proposed budget. He commented that the College wants to reduce its reliance on reserves. A $3.25 per credit tuition increase is included in the budget. It was noted that this year’s budget is a $500,000 decrease from the projected FY-14 budget. Ms. Lawrence commented that the tuition increase is part of a long-

Minutes of Workshop Meeting, January 23, 2014 Page 4

range plan that was included in the Middle Stated Periodic Review Report. The Middle States Evaluating Team was happy to see that Brookdale is reducing its reliance on reserves. Dr. Murphy explained how savings are occurring because positions are not being filled, and she specifically mentioned the former position of Vice President of Administration and Operations, whose duties have been picked by others in the College.

Trustee Flaherty stated there is an $11 million+ Capital budget, which includes

Information Technology upgrades and also focuses on deferred maintenance and debt service. Chair Butch mentioned that the College will be receiving Chapter 12 capital funds as well. A general discussion of the budget ensued, including the College’s debt.

Trustee DiBella stated he reviewed the line items and this is a new process to him. He said he could see where there were reductions (a few of which he said he had questions about). He said he did not feel comfortable with the budget, and he assured the Board that this was not a criticism but rather his penchant for wanting more information. In the future he said he would want to see the line items ahead of time. He will, therefore, abstain from voting on the budget.

G. It was MOVED by Trustee Abby-white and seconded by Trustee Tolchin that the meeting be adjourned at 6:16 p.m. Approval was unanimous.

Respectfully submitted _________________________________

Maureen Murphy, Ph.D., Secretary

BROOKDALE COMMUNITY COLLEGE

Board of Trustees Public Business Meeting

Thursday, January 23, 2014 Brookdale Community College Warner Student Life Center Navesink III (SLC 218) Lincroft, New Jersey A. Chair Butch called the meeting to order at 6:42 p.m. B. The Pledge of Allegiance was recited. C. Mrs. Karl then made the following statement: “In compliance with the Open Public Meetings

Act, N.J.S. 10:4-6 et seq., adequate notice of this meeting of the Board of Trustees was provided in the following manner:

1. On January 17, 2014, advance written notice of this meeting was posted at Brookdale

Community College on the first floor of the Brookdale Administrative Center. 2. On January 17, 2014, advance written notice of this meeting was faxed to: The Asbury

Park Press and The Star Ledger. 3. On January 17, 2014, advance written notice of this meeting was filed with the Clerk of

the County of Monmouth.” Roll Call Present: Father Brian Butch, Chair

Ms. Tracey Abby-White, Trustee Mr. Joseph M. DiBella, Trustee Mr. David G. Flaherty, Trustee Dr. Carl J. Guzzo, Jr., Trustee Mrs. Lucille Jones, Trustee Mr. Charles Karcher, Trustee Mr. Joseph Passiment, Jr., Trustee Mr. Gary S. Tolchin, Trustee Mr. Zachary Eisenberg, Graduate Trustee Dr. Maureen Murphy, Secretary

Absent: Ms. Lora Campbell, Trustee Mr. William G. Dalton, Trustee

D. There were no requests from the public to be heard on any of the items on the agenda.

Minutes of Public Business Meeting, January 23, 2014 Page 2

E. It was MOVED by Trustee Abby-White and seconded by Trustee Jones that the meeting be opened to public comment on tuition and fees.

Motion carried by the following vote: AYES: Trustee Abby-White, DiBella, Flaherty, Guzzo, Jones, Karcher,

Passiment, Tolchin, Eisenberg, Butch NAYS: None ABSTENTIONS: None

No one requested to be heard. It was MOVED by Trustee Abby-White and seconded by Trustee Karcher that the meeting be closed to public comment.

Motion carried by the following vote: AYES: Trustee Abby-White, DiBella, Flaherty, Guzzo, Jones, Karcher,

Passiment, Tolchin, Eisenberg, Butch NAYS: None ABSTENTIONS: None F. It was MOVED by Trustee Flaherty and seconded by Trustee Abby-White that the minutes of the

December 19, 2013 Workshop and Public Business Meetings be approved. Motion carried by the following vote:

AYES: Trustee Abby-White, DiBella, Flaherty, Guzzo, Passiment, Tolchin, Eisenberg, Butch NAYS: None ABSTENTIONS: Trustee Jones, Karcher

G. President’s Report – President Murphy noted that today was the first day of classes due to snow closing yesterday. Students are still trickling in. She said that because of the cold weather, the College has had weather-related problems because of aging facilities. A water main broke in Neptune, although water was restored in time for classes to begin. There was also a major problem because of a broken water pipe in Freehold. Dr. Murphy asked Dean Stout to explain the situation there.

Dr. Stout stated that on January 7 a pipe burst in room 403--dedicated to Business and

Community Development health classes. After the water flowed for 45 minutes the fire alarm went off. In the meantime, water saturated everything down to the first floor causing severe damage on all four floors on the northwest corner of the building. Dr. Stout credited Vice President Lawrence and Mr. Richard Frank for getting contractors in there immediately to begin the repairs. Everything had to be dried out in order to remediate any chance of mold problems. Repairs to the walls, etc. then took place. Carpet is to be installed on January 24th, after which the health inspector will do his inspection. By Monday, January 27, it is expected that things will be back to normal. It was noted that the insurance deductible was $50,000.

Minutes of Public Business Meeting, January 23, 2014 Page 3

A mobile RV was brought in so that advising and registration could take place, and 220 students were serviced. OIT provided the computers. Another RV was brought in; however both were shut down because of the cold. Staff was deployed to other sites for Thursday and Friday, January 23 and 24. Dr. Stout praised the staff members who went “above and beyond.” He said one could not ask for better people to work with. He also mentioned the IT people who worked to provide the necessary computers.

Executive Vice President Phillips commented that classes could not begin in Freehold today;

however, the Teaching and Learning Center provided Canvas shells so that there was a back-up plan for on-line learning. The Center will be open for classes next Monday morning. Dr. Phillips noted that all of the Deans and Ms. McMillon came together and provided the necessary assistance.

President Murphy reported that on Tuesday, the entire college community came together for

the spring convocation. She said that she shared with the community some of the conversations she had with the Board and the hard facts of Brookdale’s situation. Dr. Murphy said it was probably the toughest moment of her career to look out at 600 people who believe in Brookdale and believe in what they do to help students learn as she shared the facts of the College’s situation.

Trustee Abby-White stated she attended convocation and that she had been an employee

where uncertainty was a disruptive force. She came out of the convocation with an impression that she did not expect; she expected people to be focused on themselves, and their own jobs, but instead they were very Brookdale- and student-focused. Ms. Abby-White highlighted some of the things that were spoken about at the convocation. She said Dr. Murphy spoke for about twenty minutes, and this was followed by a question and answer period. She commented that Dr. Murphy stated what the College was trying to accomplish—student learning. Dr. Murphy mentioned performance-based funding will come to New Jersey. She spoke about the changing demographics of the area, and the fact that $15 million has been cut from the budget since 2011; how the Board engaged in policy review; the Jubilee Commission; and that there is much to do going forward and the College is aligning things for future needs. Among other things, Trustee Abby-White said she wanted to share what she felt coming out of the Convocation. (1) The College is in the midst of change. She believes that President Murphy is the change agent that is needed at Brookdale. (2) She appreciated Dr. Murphy’s candor and would like to help. (3) She said that Dr. Murphy looked so alone at the podium, but she did have support. Ms. Abby-White said it was very emotional. She said she walked out incredibly proud of our leadership.

President Murphy said she is really proud to be at Brookdale and proud of the caliber of people

who work here. She said the focus on students is why we are here. The hallmark of an institution is the people who are hired and retained. She said she has never worked with finer people.

H. Brookdale Spotlight - Professor Michael Qaissaunee was honored with a resolution for receiving

a 2013 People Who Made a Difference in Security award by the SANS Institute at the December 16, 2013 SANS Cyber Defense Initiative Conference in Washington D.C. Additionally, Brookdale Professor Linda Wang was also honored with a resolution in recognition of being named 2013 New Jersey Professor of the Year by the Carnegie Foundation for the Advancement

Minutes of Public Business Meeting, January 23, 2014 Page 4

of Teaching and Learning and the Council for Advancement and Support of Education. The College is very proud of these individuals, who demonstrate the high quality of Brookdale’s faculty. Both Professors Qaissaunee and Wang expressed appreciation for the recognition.

I. It was MOVED by Trustee Passiment and seconded by Trustee Abby-White that the following

items, recommended by the President for approval, be approved:

1. Acceptance of Grants (2.1) 2. Acceptance of Gifts (2.2) 3. Approval of Human Resources Recommendations (3.1) 4. Acceptance of the Monthly Financial Report (4.1) 5. Purchases in Excess of $34,100 and NJ “Pay-to-Play” Bids, and Pursuant to the NJ “Pay-

to-Play Process, in Excess of $17,500 (4.2) 6. Open Invoice Payment Requests for Vendor, Student, and Employee Payments (4.2b) Motion carried by the following vote: AYES: Trustee Abby-White, DiBella, Flaherty*, Guzzo, Jones, Karcher, Passiment, Tolchin, Eisenberg, Butch NAYS: None ABSTENTIONS: *Trustee Flaherty, Item #3 listed in 4.2 only

J. Additional Approval Items 1. Approval of Tuition and Fees (4.3) It was MOVED by Trustee Passiment and seconded by Trustee Abby-White that the

Board approve Tuition and Fees for FY14-15. Motion carried by the following vote: AYES: Trustee Abby-White, DiBella, Flaherty, Guzzo, Jones, Karcher,

Passiment, Tolchin, Eisenberg, Butch NAYS: None ABSTENTIONS: None 2. Approval of FY15 Budget (4.4) It was MOVED by Trustee Passiment and seconded by Trustee Abby-White that the FY15

Budget be approved.

Motion carried by the following vote: AYES: Trustee Abby-White, Flaherty, Jones, Karcher, Passiment, Tolchin, Eisenberg, Butch NAYS: Trustee Guzzo ABSTENTIONS: Trustee DiBella

Minutes of Public Business Meeting, January 23, 2014 Page 5

3. Approval to Submit a Substantive Change Request to Middle States Commission on Higher Education (5.1) It was MOVED by Trustee Passiment and seconded by Trustee Flaherty that the Request

be approved. Motion carried by the following vote: AYES: Trustee Abby-White, DiBella, Flaherty, Guzzo, Jones, Karcher, Passiment, Tolchin, Eisenberg, Butch NAYS: None ABSTENTIONS: None 4. Approval of Social Science AA Health Science Option (5.2) It was MOVED by Trustee Abby-White and seconded by Trustee Passiment that the

Option be approved. Motion carried by the following vote: AYES: Trustee Abby-White, DiBella, Flaherty, Guzzo, Jones, Karcher, Passiment, Tolchin, Eisenberg, Butch NAYS: None ABSTENTIONS: None

K. Public Comment 1. Karyn Arnold, President of the Brookdale Community College Administrators’

Association, requested to be heard.

“Good evening Dr. Murphy, Chairman Butch, Members of the Board and Cabinet. My name is Karyn Arnold and I am President if the Brookdale Community College Administrators Association. I’d like to tell you about some of our achievements. Michele Risley, Student Support Specialist for the NNJHPC Grant, Business and Community Development, recently became a state certified EMT and volunteers with the Tinton Falls South EMS. Rita Lo, Manager of the Information Commons and Library Systems, recently presented in a poster session at the 15th annual VALE/NJ ACRL/NJLA CUS User’s Conference which was held at Rutgers University. The title of her poster is “Going Hosted: Library Server Migration”. Cheryl Cummings, Executive Director of the Brookdale Network, is in her 2nd term and 6th year as a Board Member of the Monmouth County Arts Council. She serves on the MoCo Arts Corridor committee, a subcommittee of the Arts Council which partners artists with businesses and tourism. Cheryl also serves as the Brookdale liaison for the

Minutes of Public Business Meeting, January 23, 2014 Page 6

Art Council’s Teen Arts Festival which is hosted here at Brookdale on March 20-21st and brings hundreds of high school students to our campus. Richard Morales-Wright, Director of the Educational Opportunity Program, is a member of the NAACP State Education Committee serving as the Higher Education Representative. Richard is also an Executive Board member of the TRI- STATE Consortium of Opportunity programs. It is a not-for-profit volunteer organization with over 425 colleges and universities from New Jersey, New York, and Pennsylvania participating. These schools serve over 60,000 college students from educationally and financially disadvantaged backgrounds. I would like to take a minute to recognize the entire staff of the Freehold campus for their hard work, their flexibility, and most of all the support of the students. As you may know there has been an RV set up in the Freehold campus parking lot providing student services while the building is being repaired. Helen Vota and I received this email from Dean David Stout last Saturday: Hi Karyn and Helen. If you plan to attend the next Board meeting, can you please acknowledge the work of our administrators and staff in Freehold? Peggy Austin, Meghan Ingstrup, Tim Cox, and Debbie Brown (as well as hourly employees Ansa Thomas and Ayesha El Banna, and student worker Justin Melendez) went above and beyond in their service to students this week. Together they served over 220 students in our Mobile Advising and Registration Center (our RV). We received no complaints from students. Rather, they complimented the staff's dedication and suggested that their experience was very positive. Likewise, the staff never complained about the conditions. They served all students with great big smiles, humor, and the family embrace that makes Freehold special. I also want to acknowledge that, due to the limited space in the RV, Freehold Learning Assistant Lynne Shaffery provided excellent tutoring services in the Math Lab in Lincroft all week. I forgot to note that Lee Snowiss (GED), Susan George and Milagros Martino (ESL) continued to work with their students all week in the community room of a local church. They demonstrated tremendous creativity as they taught three very different groups of students, simultaneously, in a single room. I am honored to work alongside such an exceptional group of people. Thanks. I hope you enjoy your long weekend. ~ Dave” Ms. Arnold commented favorably on Dr. Murphy’s convocation speech and assured the Administrative Association’s support for Brookdale’s legacy of excellence.

2. Student Jeremy Baratta requested to be heard. Mr. Baratta questioned why the January 14, 2014 Board workshop session had not been advertised. Mrs. Karl assured him that the meeting had been advertised, and proof will be sent to Mr. Baratta.

Minutes of Public Business Meeting, January 23, 2014 Page 7

L. It was MOVED by Trustee Flaherty and seconded by Trustee Jones that the meeting be

adjourned at 7:41 p.m. Approval was unanimous.

Respectfully submitted ___________________________________________ Maureen Murphy, Ph.D., Secretary

2.1 Acceptance of Grants Executive Summary

Grant Request and College Contribution Analysis

Grant request In-kind Cash Total College Readiness Now 46,643 23,322 69,965 Displaced Homemakers-Sandy 25,714 25,714

Total

$72,357

$23,322

-

$95,679

$46,643

$25,714

$72,357

$23,322

$23,322

$0

$100,000

College Readiness Now Displaced Homemakers-Sandy Total

Grant request In-kind Cash

February 19, 2014: Director of Grants and Institutional Development, Laura Qaissaunee

College Readiness Now Pilot Program Brookdale has been awarded a grant from the New Jersey Council of County Colleges (NJCCC) for funding under the College Readiness Now Pilot Program. The Office of the NJ Secretary of Higher Education has partnered with New Jersey’s 19 community colleges on the improvement of college readiness of graduating high school students through the College Access Challenge Grant (CACG) program. Brookdale will partner with two area high schools, Long Branch High School and the Academy Charter High School. Brookdale’s College Readiness Now initiative will serve forty-five 11th and 12th grade students who are not on track or deemed college ready based on standardized test scores. Brookdale’s Deans of English and Math will have administrative oversight, and the Director of the Long Branch Higher Education Center will ensure implementation of project activities. The total grant award is $46,643 with an in-kind match of $23,322 for a total of $69,965. Displaced Homemakers – Sandy Fund-Social Services Block Grant (SSBG) Brookdale has been awarded a grant from the New Jersey Department of Children and Families, Divisions on Women and Family and Community Partnership for funding under its Displaced Homemakers Sandy Fund. Funding will primarily assist displaced homemakers from affected counties to successfully complete a training program that will lead to employment. The program is under the direction of Laurie Salka, Director Displaced Homemakers. The total grant award is $25,714 and does not require a college match. Recommendation: The President recommends that the Board of Trustees adopt a resolution accepting the funds listed and authorizing the President to sign funding notification forms and any appropriate amendments.

February 19, 2014: Director of Grants and Institutional Development, Laura Qaissaunee

R E S O L U T I O N WHEREAS, the Board of Trustees of Brookdale Community College has applied for the

grant funds listed below:

Amount

College Readiness Now Pilot Program $46,643 Displaced Homemakers-Sandy Fund $25,714

WHEREAS, the College has been notified that the funds have been approved; and

WHEREAS, Board Policy 2.0000 requires Board acceptance of all grants received by

Brookdale Community College; and

WHEREAS, the President recommends acceptance of said grant funds;

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of Brookdale Community

College authorizes the President to accept the grant funds listed above and to sign the funding

notification forms and any appropriate amendments thereto.

February 19, 2014: Director of Grants and Institutional Development, Laura Qaissaunee

3.1 Human Resources Recommendations Hires, Change of Status & Separations - This month there are a total of 16 recommended items. A summary of the action items is listed below with supporting documentation attached. A. Hires Recommendations Faculty 1 Administrative 1 Adjuncts 2 B. Change of Status Recommendations Faculty 2 Administrative 2 Support Staff 5 Police 1 C. Separations Recommendations Administrative 2

February 19, 2014: Dean of Human Resources, Patricia Sensi

A. HIRES FACULTY 1. Name: Mariah Hall

Department: Fashion/Marketing Position: Instructor, temporary spring semester Salary: $22,044 prorated from an annual base of $51,544 Effective: 2/10/14 – 6/30/14 Education: B.F.A., 1993, Production Design/Technology, State University of New York

FACULTY DEGREE SUMMARY Doctoral Masters Baccalaureate 1

ADMINISTRATIVE 1. Name: Nancy Bennett

Department: Learning Disabilities Position: Learning Disabilities Administrator, temporary position Salary: $10,477 prorated from an annual base of $50,290 Effective: 3/3/14 – 5/15/14 Education: B.S., 1975, Mathematics/Economics, Juniata College

February 19, 2014: Dean of Human Resources, Patricia Sensi

ADJUNCTS 1. Name: Judith Alexander

Department: Outreach, Business & Community Development Position: CTE Instructor Semester: 2/22/14 – 4/18/15 Rate: $9,000 Education: M.Ed, 2001, Educational Leadership, The College of New Jersey M.A., 1995, Exercise Science, Montclair State University M.S., 1980, Health & Physical Education/Coaching, West Chester State University

2. Name: Bruce Negri

Department: Outreach, Business & Community Development Posiiton: CTE Instructor Semester: 2/22/14 – 4/18/15 Rate: $9,000 Education: M.A., 1988, Educational Administration, Rider College B.A., 1980, Psychology, Rutgers University

ADJUNCT DEGREE SUMMARY

Masters 2

B. CHANGE OF STATUS FACULTY 1. Name: Barbara Gonos Department: Criminal Justice Position: Professor Action: Leave extension, full year 20% reduction in load for 20% reduction in pay Effective: 9/1/13 – 6/30/14 2. Name: Tiffany Wojcicki Department: Reading Position: Instructor Action: Change in status from temporary to regular position through bona fide search New Salary: $53,184 Effective: 9/1/14

February 19, 2014: Dean of Human Resources, Patricia Sensi

ADMINISTRATIVE 1. Name: Peggy Austin Department: Freehold Campus Position: Evening Administrator Action: Change in status from interim to regular A2 position through bona fide search New Salary: No change Effective: 2/20/14 2. Name: Jennifer Jordan Department: Registration Position: Manager, Student Records Action: FMLA leave, unpaid Effective: 2/6/14 – 4/30/14 SUPPORT STAFF 1. Name: Denise Anderson Department: Student Services Position: Learning Assistant Action: Sick leave pending approval of Long Term Disability, unpaid Effective: 2/14/14 - undetermined 2. Name: Helen Chen Department: Chemistry Position: Closed Lab Learning Assistant Action: Reduction in schedule from 12 months to 10 months

September 1 through June 30 New Salary: To be determined at the end of current negotiations Effective: 7/1/14 3. Name: George Fehr Department: College Store Position: Common Services Assistant Action: October 2013 leave without pay, return to 12-month schedule New Salary: $36,913 FY14 annual base Effective: 2/20/14

February 19, 2014: Dean of Human Resources, Patricia Sensi

4. Name: Shovondra Gooding Department: College Store Position: College Store Assistant Action: July 2013 leave without pay, return to 12-month schedule New Salary: $32,659 FY14 annual base Effective: 2/20/14 5. Name: Sally Kimble Department: Biology Position: Closed Lab Learning Assistant Action: Reduction in schedule from 12 months to 10 months

September 1 through June 30 New Salary: To be determined at the end of current negotiations Effective: 7/1/14 POLICE 1. Name: Robert Kimler Department: Police department Position: Interim Captain/Officer in Charge New Salary: $91,376 Effective: 2/1/14 C. SEPARATIONS ADMINISTRATIVE 1. Name: Timothy Cox Department: Student Services Position: Student Services Generalist Action: Resignation Effective: 2/28/14 2. Name: Meghan Ingstrup Department: Student Services Position: Student Services Generalist Action: Resignation Effective: 2/14/14

February 19, 2014: Dean of Human Resources, Patricia Sensi

4.1 Monthly Financial Report

Operating and payroll disbursements for the month ending December 31, 2013, were $9,685,649.83. The Monthly Financial Report contains summary information regarding all financial transactions of the College for the month of November 2013. This report is submitted to the Board for information in accordance with Board policy and consists of the following schedules (enclosed):

1. Monthly Analysis of Change 2. Current Operating Budget Summary 3. Current Operating Income Summary 4. Cash & Investment Summary 5. Capital Commitment Summary 6. Capital Income Summary 7. Grant Summary

This report was reviewed by the President and the Finance & Facilities Committee of the Board of Trustees at a meeting held February 6, 2014.

February 19 2014: Vice President Finance & Operations, Maureen Lawrence

ENCL. NO 1

12/31/13 11/30/13 CHANGE % CHANGE

Educational Services Division 38,240,118$ 38,107,147$ 132,971$ 0.3%Benefits & General Institutional 10,806,915 9,464,822 1,342,093 14.2%

Sub Total 49,047,033 47,571,969 1,475,064 3.1%

All other divisions 18,766,292 18,607,973 158,319 0.9% Total Operating Expenses 67,813,325 66,179,942 1,633,383 2.5%

Tuition 33,026,739 27,822,924 5,203,815 18.7%General Service Fees 3,714,841 3,136,467 578,374 18.4% Sub Total 36,741,580 30,959,391 5,782,189 18.7%

State Appropriations 5,180,658 4,317,215 863,443 20.0%County Appropriations 10,728,455 8,940,379 1,788,076 20.0%All other revenue 7,938,624 6,887,917 1,050,707 15.3% Total Operating Revenue 60,589,317 51,104,902 9,484,415 18.6%

Cash 7,562,565 12,391,577 (4,829,013) (39.0)%Investments 14,000,000 14,000,000 - 0.0% Total Cash & Investments 21,562,565 26,391,577 (4,829,013) (18.3)%

Renewals & Replacements 5,696,492 5,615,638 80,854 1.4%Minor Capital 3,034,866 3,008,596 26,270 0.9% Total Capital Expenses 8,731,358 8,624,234 107,124 1.2%

State 940,833 762,751 178,082 23.3%County 940,833 762,751 178,082 23.3%Other 2,419,609 1,995,261 424,348 21.3% Total Capital Revenue 4,301,275 3,520,763 780,512 22.2%

GRANTSFederal Grants 1,761,883 1,620,902 140,981 8.7%State Grants 421,696 413,255 8,441 2.0%Other Grants 190,047 126,427 63,620 50.3% Total Grants 2,373,626$ 2,160,584$ 213,042$ 9.9%

Note: * Includes year-to-date actual and committed expenses.

CAPITAL REVENUE

Brookdale Community CollegeMonthly Analysis of Change

CASH & INVESTMENTS

OPERATING EXPENDITURES *

CAPITAL EXPENDITURES *

OPERATING REVENUE

ENCL. NO. 2

BUDGET ADJUST*TOTAL

AVAILABLE YTD ACTUAL COMMIT ** BALANCE

BOT & President's Div 7,965,702$ -$ 7,965,702$ 3,813,665$ 3,845,711$ 306,326.29$

Finance & Operations 6,365,035 - 6,365,035 3,055,088 2,503,012 806,934.98

Educational Services 44,406,564 - 44,406,564 19,662,387 18,577,731 6,166,445.34

Business & Comm Dev 2,844,859 - 2,844,859 1,448,886 846,279 549,694.66

Devel, Comm, & Gov Rel 573,220 - 573,220 279,292 210,262 83,665.61

Utilities 2,898,980 - 2,898,980 1,318,896 1,445,201 134,883.42

Bnfts & Gen'l Inst 25,758,782 - 25,758,782 9,644,318 1,162,597 14,951,867.00 Total 90,813,142$ -$ 90,813,142$ $39,222,532 $28,590,793 22,999,817.30$

Notes: * Adjustments represent budget transfers between divisions for salary increases and departmental transfers.** Committed represents total funds encumbered for a good or service.

AS OF DECEMBER 31, 2013

Brookdale Community CollegeOperating Fund

Budget Summary Report2013/2014

ENCL. NO. 3

TOTALBUDGET ADJUST AVAILABLE YTD ACTUAL BALANCE

State of New Jersey 10,417,065$ -$ 10,417,065$ 5,180,658$ 5,236,407$

County of Monmouth 21,456,909 - 21,456,909 10,728,455 10,728,455

Student Tuition 40,110,324 - 40,110,324 33,026,739 7,083,585

General Service Fee 4,624,007 - 4,624,007 3,714,841 909,167

Other Student Fees 1,500,000 - 1,500,000 1,421,464 78,536

Business & Comm Dev 3,000,000 - 3,000,000 1,892,941 1,107,059

Approp from Reserve 8,569,837 - 8,569,837 4,284,919 4,284,918

Miscellaneous 1,135,000 - 1,135,000 339,300 795,700 Total 90,813,142$ -$ 90,813,142$ 60,589,317$ 30,223,825$

Brookdale Community CollegeOperating Fund

Income Summary Report2013/2014

AS OF DECEMBER 31, 2013

ENCL. NO. 4

AS OF DECEMBER 31, 2013

Cash:Operating 7,534,762.31$ Payroll 27,802.33

7,562,564.64$

Certificates of Deposit: 14,000,000.00 21,562,564.64$

Investments Details:

The College currently has two $1M and six $2M for a total of eight CDs, all for 12 month terms purchased between January 2013 and December 2013.

Four CDs are with First Choice Bank; two are with NJ Community Bank; one is with Colonial American Bank, and one is with Central Jersey Bank.

Rates vary from a low of .55 to a high of .75 percent.

Interest at maturity totals $91,750.

Total amount redeemed through December 31, 2013, is $6,000,000 with earned interest of $42,654.18.

Summary of Cash & Investments 2013/2014

Brookdale Community College

ENCL. NO. 5

BUDGET ALLOCATEDACTUAL & COMMIT BALANCE

FY12 Chapter 12 Projects 8,500,000$ -$ -$ 4,984,337 8120520 - Gorman Hall - 3,016,180 2,738,351 277,829 8142425 - Fascia Project - 499,483 499,483 -

FY13 Chapter 12 Projects * 1,500,000 - - 1,500,000 FY14 Chapter 12 Projects * 4,250,000 - - 4,250,000 FY14 Capital Projects

8102410 - ADA Compliance 330,790 - 25,546 305,244 8122420 - Chhange 4,888 - 4,888 - 8132430 - PAC Rigging 13,490 - 13,490 - 8132435 - Long Branch Roof Replacement 37,430 (18,715) 18,715 - 8132450 - Higher Ed Bond Administration 12,000,000 - - 12,000,000 8132550 - College GO Bond Match 4,000,000 - 1,480,215 2,519,785 8132555 - Equipment Leasing Fund (ELF) 2,724,303 - - 2,724,303 8132560 - Hi Ed Technology Infrastructure (HETI) 1,160,562 - - 1,160,562 8132565 - College HETI Match 1,160,562 - - 1,160,562

FY14 Infrastructure Projects 900,000 - - 98,846 8142415 - General - 409,091 209,097 199,994 8142423 - CAR Carpeting - 98,846 98,846 - 8132416 - Central Utility Plant Roof - 252,359 252,359 - 8132417 - Camp Evans Study - 44,351 43,982 369 8132418 - HW Bypass Removal - 70,953 25,953 45,000 8132421 - Lincroft Roof - 24,400 23,975 425 8132405 - One Card project 106,200 - 87,482 18,718 ********* - SLC/B4 fees 746,818 - 153,345 593,473 ********* - Brookdale @ Freehold 373,409 - 20,765 352,644

Renewals & Replacements 37,808,452 4,396,948 5,696,492 32,192,091

Minor Capital 500,000 - 121,663 378,337 ASBCC - 112,096 112,096 - TIP 1,000,000 - 612,992 387,008 Student & BCD Tech Fee 2,240,454 - 2,188,115 52,339 Minor Capital 3,740,454 112,096 3,034,866 817,684

Total 41,548,906$ 4,509,044$ 8,731,358$ 33,009,775$

* Pending County Issuance******** - represents funds that currently are not assigned account numbers.

AS OF DECEMBER 31, 2013

Brookdale Community CollegeCapital Fund

Budget Summary Report2013/2014

ENCL. NO. 6

AS OF DECEMBER 31, 2013

BUDGET ADJUSTPROJECTED REVENUE YTD ACTUAL BALANCE

State of New Jersey 18,009,865$ $3,741,224 21,751,089$ 940,833$ 20,810,256$

County of Monmouth 4,125,000 $3,741,223 7,866,223 940,833 6,925,390

Other 9,570,681 2,360,913 11,931,594 2,419,609 9,511,985

Total 31,705,546$ $9,843,360 41,548,906$ 4,301,275$ 37,247,631$

Brookdale Community CollegeCapital Fund

Income Summary Report2013/2014

ENCL. NO 7

AS OF DECEMBER 31, 2013

BUDGET ADJUSTFUNDS

AVAILABLEACTUAL & COMMIT BALANCE

Federal GrantsBrookdale 3,265,622$ (43,974)$ 3,221,648$ 1,707,213$ 1,514,435$ Subgrants 324,400 (31,000) 293,400 54,670 238,730

SUBTOTAL 3,590,022 (74,974) 3,515,048 1,761,883 1,753,165

State Grants 664,610 18,380 682,990 421,696 261,294

Other Grants 440,643 88,347 528,990 190,047 338,943 TOTAL 4,695,275$ 31,753$ 4,727,028$ 2,373,626$ 2,353,402$

2013/2014

Brookdale Community CollegeGrants

Budget Summary Report

4.2 Purchases in Excess of $34,100 and New Jersey “Pay-to –Play” bids, and Pursuant to the New Jersey “Pay to Play” Process, in Excess of $17,500 Enclosed is a resolution with an attached list indicating proposed Public Contracts for Brookdale Community College in excess of $34,100. These proposed contracts have been bid in accordance with “County College Contracts Law,” N.J.S. Chapter 64A-Title 18A, and Board of Trustees’ Policy No. 4.2000, are under State contract or are legal exceptions to the Public Contracts Law. Also listed are bids and proposals over $17,500 that met the New Jersey State “Pay-to-Play” Law, N.J.S.A. 19:44a-20.1 et seq., Chapters 51 and 271. This report was reviewed by the President and the Finance & Facilities Committee of the Board of Trustees at a meeting held February 6, 2014.

February 19, 2014: Vice President, Finance & Operations, Maureen Lawrence

R E S O L U T I O N

WHEREAS, County College Contracts Law, Chapter 64A, title 18A, requires Board

approval for any purchase in excess of $34,100, or purchases with a combined total in excess of $34,100;

and

WHEREAS, the New Jersey State “Pay-to-Play” Law, N.J.S.A. 19.44a-20.1 et seq,

Chapters 51 and 271, requires Board of Trustee approval for any purchase over $17,500, that is not

awarded pursuant to a “fair and open” process; and

WHEREAS, the Director of Materiel and Printing Services has determined and

certified in writing that the value of the acquisition will exceed $17,500; and

WHEREAS, the vendor has completed and submitted a Political Contribution

Disclosure, and a Business Entity Disclosure Certification; and

BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the

Determination of Value be placed on file in the Purchasing Office with this resolution; and

WHEREAS, the Board of Trustees has reviewed the purchases on the list attached

hereto and made a part hereof; and

WHEREAS, all bases of recommendations have been reviewed and approved by

College Counsel;

NOW THEREFORE BE IT RESOLVED by the Board of Trustees of Brookdale Community

College that Purchases as indicated on the attached list have been reviewed and the same are hereby

approved.

*

Board Item No. Fund Vendor/Contractor Category / Description

Basis of Award

Amount of Purchase

Risk Management1 Aspire Technology

Partners, LLCCisco Switches and Modules / Exempt 18A:64A-25.6. (Emergency purchase) and Exempt 18A:64A-25.9. (State Contract). This contract is for the purchase of switches and modules that were damaged at the Freehold Branch Campus (reimbursed by Insurance carrier).

Exempt $ 36,971.86

Grant2 Beacon Graphics Brother GraffiTee Printer / Exempt 18A:64A-25.5.c. (rejected bids on two

occasions). This contract is for the purchase of a printer for the Graphic Design department to expand their current curriculum in design and digital printing on fabric.

Exempt $ 25,997.00

Operating3 Allied Oil, LLC Unleaded 87 Octane Gasoline and Diesel Fuel / Exempt 18A:64A-25.9.

(State Contract). This contract is for the supply and delivery of unleaded gasoline and diesel fuel through 6/30/14.

Exempt $ 25,000.00 *

4 R. Helfrich & Son Corp. Suburban Trails, Inc.

Bus Services for Tour & Talk Trips, Spring 2014 / Notice was sent to 6 vendors, received 4 replies. This contract is for bus services for 23 OBCD Tour & Talk trips during Spring 2014.

Bid $ 19,624.00

February 19, 2014Agenda for Purchases in Excess of $34,100

Estimated expense based on historical data

**Unless otherwise exempt, bids were publicly advertised according to law.

4.2b Open Invoice Payment Requests for Vendor, Student, and Employee Payments The open invoice payment requests for vendor, student, and employee payments report contains summary information and a resolution regarding all requested payment transactions of the College. Additionally, it contains payments made on previously approved purchase orders. This report provides background information for the payment requests and payment transactions for those items. Additional documentation for the proposed invoice payment requests is available in the Accounts Payable Department. This report was reviewed by the President and the Finance & Facilities Committee of the Board of Trustees at a meeting held January 21, 2014.

January 23, 2014: Vice President, Finance & Operations, Maureen Lawrence

Student Vendor Employee Totals

ASBCC -$ 21,933.46$ 825.88$ 22,759.34$ Athletics - 24,303.69 2,785.45 27,089.14 Bookstore - 317,881.75 - 317,881.75 College - 3,511,768.35 24,757.61 3,536,525.96 OBCD 1,100.00 39,336.13 1,163.62 41,599.75

1,100.00$ 3,915,223.38$ 29,532.56$ 3,945,855.94$

Brookdale Community CollegeOutstanding and Paid Invoice Register

January 23, 2014