board special meeting operations (ops) committee of …€¦ · 2. work at decatur building...

OPERATIONS (OPS) COMMITTEE OF THE SCHOOL BOARD September 16, 2010, 4:00p – 6:00p

School Board Office Conference Room John Stanford Center, 2445 Third Avenue South, Seattle, WA 98134

Thursday, March 31, 4:30-6:30 pm Stanford Center, Board Conference Room

Agenda

1. Call to Order (Blanford) 4:30p

a. Approval of agenda

2. Board Action Reports

a. BTA III: Final Acceptance of Contract P5064, Western Ventures Construction, Inc., for the Bagley Elementary School Seismic Upgrades, Re-roofing and Interior Waterline Modernization project (R. Best)

b. BEX III: Final Acceptance for Contract P5011, with Absher Construction, for Renovations at Nathan Hale High School Project 2 (R. Best)

c. BTA III: Award Construction Contract K5068 to ________ for the Laurelhurst Elementary School Upgrades project (R. Best)

d. BTA III & BEX IV: Award Construction Contract K5069 to _______ for Seismic Upgrades at Salmon Bay School and Decatur School project (R. Best)

e. BTA III and BEX IV: Award Contract No. P1448 for Purchase and Installation of Portable Classroom Modules (R. Best)

3. Adjourn 6:30p

Next meeting: Thursday, April 21, 2016, 4:30-6:30p, Board Conference Room

The Operations Committee is a working committee of the Board. Items on this agenda may change before introduction and action.

BOARD SPECIAL MEETING Operations Committee

2445 – 3rd Avenue South, Seattle WA 98124

Informational (no action required by Board) Action Report (Board will be required to take action) DATE: March 4, 2016 FROM: Dr. Larry Nyland, Superintendent LEAD STAFF: Dr. Lester Herndon, Associate Superintendent of Facilities & Operations

(206) 252-0644, [email protected]

I. TITLE BTA III: Award Construction Contract K5068 to (_______) for the Laurelhurst Elementary School Upgrades project

For Introduction: April 6, 2016 For Action: April 20, 2016

II. WHY BOARD ACTION IS NECESSARY

Per Board Policy No. 6220, Procurement, all contracts exceeding $250,000 must be approved by the Board.

III. FISCAL IMPACT/REVENUE SOURCE The revenue source for this motion is BTA III capital levy at 100%. The entire project budget is $3,764,125.00. Expenditure: One-time Annual Other Source

IV. POLICY IMPLICATION Per Board Policy No. 6220, Procurement, all contracts for more than $250,000 initial value, excluding sales tax and contingencies, and changes or amendments of more than $250,000, excluding sales tax and contingencies, must be approved by the School Board.

V. RECOMMENDED MOTION I move that the School Board authorize the Superintendent to execute construction contract K5068, with (_______), in the amount of $ (_______), plus Washington State sales tax, for the Laurelhurst Elementary School Upgrades project, in the form of the draft agreement attached to the Board Action Report, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.

VI. BOARD COMMITTEE RECOMMENDATION This motion was discussed at the Operations Committee meeting on March 31, 2016. The committee recommended ____________________________________________.

School Board Briefing/Proposed Action Report

mailto:[email protected]

VII. BACKGROUND INFORMATION Prior to the 2010 BTA III capital levy, public community meetings were held at various locations within the District. Informational brochures were distributed identifying what projects would be performed at each school, and public comment was received. Laurelhurst Elementary School Upgrades project originated from the Meng Building Conditions Report issued April, 2009 and was included on the BTA III capital levy. To accommodate school programs, the work will be completed in the summer of 2016.

The project was publicly bid April 6, 2016 with a total of (_______) ( ) bids being received. (_______) was deemed to be the low bid contractor, and the consulting (_______) architects recommends acceptance of the bid.

(_______)( ) firms requested bid documents. A copy of the bid tab is attached.

VIII. STATEMENT OF ISSUE

Whether to execute construction contract K5068 with (_______), for the Laurelhurst Elementary School Upgrades project.

IX. ALTERNATIVES If the contract is not awarded, the facility, although operational, will continue to be hindered with respect to security at the entry and main office, ADA accessibility, environmental conditions including lighting levels, occupant comfort and indoor air quality and finally, overall building security. Therefore, this alternative is not recommended.

X. RESEARCH AND DATA SOURCES / BENCHMARKS • Building Condition Survey, Meng Analysis – April, 2009. • 2012 International Building Code, including Amendments

XI. TIMELINE FOR IMPLEMENTATION / COMMUNITY ENGAGEMENT

Upon Board approval, the construction contract will be executed and a Notice to Proceed will be issued to the contractor.

XII. ATTACHMENTS

• Contract K5068 (Placeholder) • Architect’s Recommendation (Placeholder) • Contractor’s References (Placeholder) • Bid Tab (Placeholder)

Contract K5068 to______________ (Placeholder)

For

Laurelhurst Elementary School

Upgrades

To be attached before Final Board Action on April 20, 2016

Architect’s Recommendation

Placeholder

To be attached before Final

Board Action on April 20, 2016

BID TAB B11537

Placeholder

For

Laurelhurst Elementary School Upgrades


Contractor’s References Placeholder

For

Laurelhurst Elementary School

Upgrades


Informational (no action required by Board) Action Report (Board will be required to take action) DATE: March 16, 2016 FROM: Dr. Larry Nyland, Superintendent LEAD STAFF: Dr. Lester Herndon, Associate Superintendent, Facilities & Operations

(206) 252-0644, [email protected]

I. TITLE BTA III & BEX IV: Award Construction Contract K5069 to _______ , for Seismic Upgrades at Salmon Bay School and Decatur School project


II. WHY BOARD ACTION IS NECESSARY

Per Board Policy No. 6220, Procurement, all contracts exceeding $250,000 must be approved by the Board.

III. FISCAL IMPACT/REVENUE SOURCE The revenue source for this motion is BTA III capital levy at 90% and BEX IV capital levy at 10%. The combined project budget for work is $ 6,052,132.00. Expenditure: One-time Annual Other Source

IV. POLICY IMPLICATION Per Board Policy No. 6220, Procurement, all contracts exceeding $250,000 initial value, excluding sales tax and contingencies, and changes or amendments of more than $250,000, excluding sales tax and contingencies, must be approved by the School Board.

V. RECOMMENDED MOTION I move that the School Board authorize the Superintendent to execute construction contract K5069, with (_______), in the amount of $ (_______), plus Washington State sales tax, for the Salmon Bay K-8 @ Monroe and Decatur Building @ Thornton Creek Seismic Upgrades project, in the form of the draft agreement attached to the Board Action Report, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.

VI. BOARD COMMITTEE RECOMMENDATION This motion was discussed at the Operations Committee meeting on March 31, 2016. The committee recommended ____________________________________________.

VII. BACKGROUND INFORMATION



Prior to the 2010 BTA III and the 2013 BEX IV capital levies, public community meetings were held at various locations within the District. Informational brochures were distributed identifying what projects would be performed at each school, and public comment was received. Salmon Bay K-8 @ Monroe and Decatur Building @ Thornton Creek Seismic Upgrades project originated from the Meng Building Conditions Report issued April, 2009. Salmon Bay K-8 @ Monroe was included on the BTA III capital levy and Decatur Building @ Thornton Creek was included on the 2013 BEX IV capital levy. These seismic improvements will increase the stability of the overall facilities by reinforcement of existing structure and, in select areas, replacement of the existing structural components. To accommodate school programs, the overall work is to be completed in three (3) parts:

1. Work at Salmon Bay K-8 @ Monroe commence summer of 2016. 2. Work at Decatur Building @Thornton Creek to commence October 3, 2016, after

vacation of the facility with the opening of the co-located Thornton Creek. 3. Remaining work at Salmon Bay to be completed during summer of 2017.

The project was publicly bid March 30, 2016, with a total of (_______) ( ) bids being received. (______) was deemed to be the low bid contractor, and the consulting (______) architects recommends acceptance of the bid. (_______)( ) firms requested bid documents. A copy of the bid tab is attached.

VIII. STATEMENT OF ISSUE Whether to execute construction contract K5069 with (_______), for the Salmon Bay K-8 @ Monroe and Decatur Building @ Thornton Creek Seismic Upgrades project.

IX. ALTERNATIVES If the contract is not awarded, the facilities although operational, will be limited in their structural capacity and overall safety. This alternative is not recommended.

X. RESEARCH AND DATA SOURCES / BENCHMARKS • Building Condition Survey, Meng Analysis – April, 2009. • 2012 International Building Code, including Amendments

XI. TIMELINE FOR IMPLEMENTATION / COMMUNITY ENGAGEMENT

Upon Board approval, the construction contract will be executed and a Notice to Proceed will be issued to the contractor.

XII. ATTACHMENTS • Contract K5069 (Placeholder) • Architect’s Recommendation (Placeholder) • Contractor References (Placeholder) • Bid Tab (Placeholder)

Contract K5069 to______________ (Placeholder)

for

Salmon Bay K-8 @ Monroe and Decatur

Building @ Thornton Creek Seismic Upgrades



Architect’s Recommendation

Placeholder



Contractor’s References Placeholder

For

Salmon Bay K-8 @ Monroe and Decatur

Building @ Thornton Creek Seismic Upgrades


BID TAB B11538

Placeholder

For

Salmon Bay K-8 @ Monroe and Decatur @ Thornton Creek

Seismic Upgrades


Informational (no action required by Board) Action Report (Board will be required to take action) DATE: March 25, 2016 FROM: Dr. Larry Nyland, Superintendent LEAD STAFF: Dr. Lester Herndon, Associate Superintendent of Facilities & Operations,

(206) 252-0644, [email protected] I. TITLE

BTA III and BEX IV: Award Contract No. P1448 for Purchase and Installation of Portable Classroom Modules


II. WHY BOARD ACTION IS NECESSARY Per Board Policy No. 6220, Procurement, all contracts exceeding $250,000 must be approved by the Board. Public Works Contract No. P1448 will exceed $250,000.

III. FISCAL IMPACT/REVENUE SOURCE Fiscal impact to this action will be the one-time cost for the purchase of the portable classroom modules. The revenue sources for this motion are: BTA III and BEX IV Capital Funds. Expenditure: One-time Annual Other Source

IV. POLICY IMPLICATION Per Board Policy No. 6220, Procurement, any contract over $250,000 must be brought before the Board for approval.

V. RECOMMENDED MOTION I move that the School Board authorize the Superintendent to execute purchase Contract No. P1448, with King County Directors Association (KCDA), for the purchase and installation of two (2) single portable classroom modules and seven (7) double portable classroom modules, in the amount of $941,450.88, plus Washington State sales tax, in the form of the draft contract attached to the Board Action Report with any minor additions, deletions, and modifications deemed necessary by the Superintendent and to take any necessary actions to implement the agreement.

VI. BOARD COMMITTEE RECOMMENDATION This motion was discussed at the Operations Committee on December 17, 2015 and March 31, 2016. The Committee recommended __________________________________________.



VII. BACKGROUND INFORMATION District enrollment has increased by 1.9% - 2.8% annually over the past four years. Projected growth for the 2016-17 school year is 2.3%. This growth forecast drives the need for 32 new homerooms across the district. In addition to the new growth-generated homerooms, 31 new homerooms are needed to support K-3 class size reduction resulting from the McCleary v. State decision. Currently there are only a handful of vacant homerooms across the district in our elementary and middle school grade bands. At many schools former Planning-Conference-Preparation (PCP) and support spaces have been converted to General Education (Gen Ed) homeroom use. At the high school level all campuses except Rainier Beach and West Seattle are at or over capacity. Significant new elementary capacity funded by BEX IV comes on-line in the fall of the 2016-17 school year, providing permanent capacity to support increasing enrollment. Portable classroom modules on the current Thornton Creek campus will be vacated and available for deployment to support Capacity Management actions elsewhere in the district, reducing the need to purchase new portable classroom modules. As of March 2016, Capital Planning staff identified a need for sixty-three (63) new homerooms to accommodate District enrollment and Special Education capacity needs for the 2016-17 school year. Of the 63 projected new homerooms, Capital Planning staff identified a need to place twenty-six (26) of the new homerooms in portable classroom modules at twelve (12) schools throughout the District. Staff reviewed the number and condition of existing underutilized portable classroom modules in the District’s inventory, and determined the quantities of existing inventory are inadequate to serve the needs identified by the Annual Capacity Management planning process. Therefore, in addition to relocating eight (8) existing classrooms (in portables) from Thornton Creek Elementary and three (3) existing classrooms (in portables) from Loyal Heights Elementary the District will purchase and install sixteen (16) new portable classroom modules and demolish four (4) existing portable classroom modules. The budget for the purchase of new portable classroom modules is based on the ‘standard portable classroom module’ that the District has purchased in 2012, 2013, 2014 and 2015. All of the standard portable classroom modules will meet or exceed the current City of Seattle building and energy code requirements for portable classroom modules. Development of procurement and permit documents will proceed based on Board authorization. The contract amount to purchase and installation of sixteen (16) new portable classroom modules is based on the King County Directors Association (KCDA) Awarded Contract No. 15-255 Portables and Modular Building Systems as provided by Williams Scotsman, Inc. based on two (2) new single portable classroom modules and seven (7) new double portable classroom modules installed at a total of five (5) schools, in the amount of $941,450.88, plus Washington State sales tax.

This motion was originally introduced to the Operations Committee on December 17, 2015. Due to changes in enrollment projections and capacity, this item has been brought back to the Committee to provide them with more current information.

VIII. STATEMENT OF ISSUE

Whether to execute Contract No. P1448 for the purchase and installation of two (2) single portable classroom modules and seven (7) double portable classroom modules.

IX. ALTERNATIVES

Do not execute the contract. This is not recommended. If the contract is not executed, there will be insufficient time to have the portable classroom modules fabricated prior to June 2016.

X. RESEARCH AND DATA SOURCES / BENCHMARKS

• Annual Capacity Management Studies

XI. TIMELINE FOR IMPLEMENTATION / COMMUNITY ENGAGEMENT Upon Board approval, the Superintendent will execute an agreement and a Notice to Proceed will be issued to Williams Scotsman, Inc.

XII. ATTACHMENTS

• Contract No. P1448 • Project Manager Letter of Recommendation • Table of Locations, Schedule Dates, Purchase Price, and Installation Cost • Specifications - Single and Double Units Specifications

Contract No. P1448 Purchase and Installation Agreement Provide, Move/Setup, Portable Classroom Modules Attachment A at Multiple School Sites

ATTACHMENT A.

SCHEDULE AND PAYMENTS

Location Module Description

Site Access Date

Substantial Completion

Date

Purchase Price

Move-in, Set-up Fee

Hamilton MS 1st Double

28x64 double June 27, 2016 July __, 2016 $ 97,640.80 $ 18,033.94

Hamilton MS 2nd Double


Leschi ES 28x32 single June 27, 2016 July __, 2016 $ 55,009.23 $ 11,953.71 Mercer MS 1st Double


Mercer MS 2nd Double


Mercer MS 3rd Double


Viewlands ES 28x32 single June 27, 2016 July __, 2016 $ 54,838.09 $ 11,953.71Viewlands ES 28x64 double June 27, 2016 July __, 2016 $ 97,475.32 $ 18,033.94West Woodland ES 28x64 double June 27, 2016 July __, 2016 $ 97,539.49 $ 18,033.94 Unit Price add for Storage of a Single

Single Unit $0.00/day for 30 days/unit $ 0.00

Unit Price add for Storage of a Double

Double Unit $0.00/day for 30 days/unit $ 0.00

Subtotals: $ 791,305.88 $ 150,145.00

TOTAL $ 941,450.88

Project Locations: Hamilton Int’l MS 1610 N. 41st St., Seattle 98103 (206) 252-5810

Leschi Elementary 135 - 32nd Ave., Seattle 98122 (206) 252-2950

ASA Mercer Int’l MS 1600 S. Columbian Way, Seattle 98108 (206) 252-8000

Viewlands Elementary 10525 3rd Ave. NW, Seattle 98177 (206) 252-4400

West Woodland Elementary 5601 4th Ave. NW, Seattle 98107 (206) 252-1600

00850-1Contract P1448 Page 1 of 18 Specifications - Single Unit


Controlled Receptacles per codeusing Leviton 5362-S1N or 5362-S2NDuplex Receptacles

Total of 3 eachwindows perclassroom. Seethe revisedspecificationsand buildingelevations

Page 3 of 14 00850-5Contract P1448 Page 5 of 18 Specifications - Single Unit

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00850-8Contract P1448 Page 8 of 18 Specifications - Double Unit

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• ten(10)soilsanchorsatSingleUnits

• eighteen(18)soilsanchorsatDoubleUnits

(typ.)

(typ.)

00850-15Contract P1448 Page 15 of 18 Specifications - Foundations

00850-18Contract P1448 Page 18 of 18 Specifications - Access/Egress

Systems

5'6'

6'

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