bradley stoke town council web viewin addition, the cedar room at the jubilee centre is the largest...

BSTC – Finance Committee – 20th December 2017

BRADLEY STOKE TOWN COUNCIL

Finance Committee

Minutes of the Meeting of the Finance Committee of Bradley Stoke Town Council held at Bradley Stoke Jubilee Centre, Savages Wood Road on 20th December 2017 at 7.00pm.

PRESENT: Councillors: Tom AdityaRoger AveninElaine Hardwick (subbing for Councillor John Ashe)Paul HardwickFranklin Owusu-Antwi (Chair)Ben RandlesAndy Ward

Sharon Petela (Town Clerk)Rachel Pullen (RFO/Finance Manager)

1 Submissions from the Public

None

2 Apologies for absence

Apologies were received from Councillors John Ashe and Brian Hopkinson

3 Declarations by Members

None

4 Announcements by the Chair

The Chair thanked everyone for attending and also thanked Councillor Elaine Hardwick who was substituting for Councillor John Ashe.

5 Minutes of Previous Meeting

Minutes of the Finance Committee held on 11th October 2017 were proposed for acceptance (with the addition of Councillor Andy Ward’s apologies in minute 2) by Councillor Roger Avenin, seconded by Councillor Tom Aditya. A vote was taken, 6 in favour, 1 abstention, proposal carried. The minutes were then signed by the Chair as a correct record.

6 Matters Arising

None

7 Matters within scope of Finance Committee

7.1 Comment on the 2018/19 South Glos Council Tax Special Expenses

Figures received from SGC – no action to be taken.

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8 Financial Matters

8.1 Renewal of the BSTC Advertising Contract 2018/19

The Town Clerk informed the meeting that the annual advertising contract with a local publication will be up for renewal at the end of March 2018.

Officers have therefore obtained like-for-like quotes from two local companies for an annual advertising contract to place an advert in 8 magazine editions per year.

Bradley Stoke JournalThe Bradley Stoke Journal news magazine is delivered to ALL 8,700 homes in Bradley Stoke and 800 homes in Little Stoke and Stoke Lodge on the FIRST WEEKEND of EVERY MONTH. A further 700 copies of the magazine are placed in public locations in and around Bradley Stoke.

Details Bradley Stoke Journal (8 issues)A5 equivalent full-page (134mm W x 180mm H)

£780.00

A5 equivalent half-page (134mm W x 180mm H)

£420.00

*This quote offers the same 25% discretionary discount offered last year Basic design service: FREE Professional design service: £50/£40 (full/half-page) per new design One FREE professional design when booking six issues or more FREE editorial space (amounting to one-third of booked advert space)

Matters MagazineMatters Magazine produces 2 magazines per quarter, which cover every home across Bradley Stoke, Little Stoke, Stoke Lodge, Stoke Gifford and parts of Harry Stoke (15,000 homes) i.e. 8 magazines per year, four each of Bradley Stoke Matters and Little Stoke Gifford Matters.

Details Bradley Stoke Matters (8 issues)Full colour page spread in both Bradley Stoke Matters (BSM) and Little Stoke Matters (LSM)

£800.00

Half colour page spread in both Bradley Stoke Matters (BSM) and Little Stoke Matters (LSM)

£475.00

With regard to the design of the artwork, BSM are always happy to help in this regard and we have never charged for this and are more than willing to carry on in this same way with there would being no charge for artwork.

Following discussion, Councillor Paul Hardwick proposed accepting the quote of £420.00 from Bradley Stoke Journal for an A5 equivalent half-page advert in 8 issues during the year, commencing 1st April 2018, seconded by Councillor Elaine Hardwick. A vote was taken, 5 in favour, 1 against, 1 abstention, proposal carried.

8.2 Printing/Publication of BSTC Annual Report 2017/18

The Town Clerk informed the meeting that officers have obtained like-for-like quotes from four companies to publish/print an 8-page BSTC Annual Report in April 2018 (9,250 copies). These four quotes include artwork and design (from word and excel documents and jpegs supplied by BSTC) and then printing and delivery.

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Printing Artwork/Design TotalAzimuth Print £990.00 £390.00 £1,380.00

Press to Print £1,133.05 £225.00 £1,358.05

RHL Print Combined price £1,399.00 £1,399.00

Sprint Print Design £1,295.00 £200.00 £1,495.00

Officers have, over the past few years, had dealings with all the companies who have submitted quotes and would have no hesitation in recommending all of them.

To be noted:It has been suggested in the past that the Town Council Annual Report could be printed in the middle of a local commercial publication. However, it is felt that this would not be appropriate as it could be perceived by local residents that the commercial publication is therefore part of the Town Council and also, the Town Council cannot be perceived to be “biased” towards one business rather than another. It is important for the Town Council Annual Report to be a stand-alone publication. Following discussion, Councillor Tom Aditya proposed accepting the quote of £1,358.05 from Press to Print to publish/print the 2017/18 Annual Report, seconded by Councillor Elaine Hardwick. A vote was taken, 6 in favour, 1 abstention, proposal carried.

8.3 Delivery/Distribution of BSTC Annual Report 2017/18

The Town Clerk informed the meeting that Officers have contacted two local companies to submit quotes to deliver the BSTC Annual Report to all households in Bradley Stoke (approx. 9,000) on the weekend of 21st/22nd April 2018.

Bradley Stoke Journal

Bradley Stoke Journal has decided not to tender for delivery of the Annual Report on this occasion.

Bradley Stoke Matters

Weekend of 21st/22nd April 2018 £685.00

The delivery does not coincide with the delivery of the Bradley Stoke Matters magazine. Therefore, it will be a standalone delivery of the Town Council Report.

Royal Mail Door-to-Door Delivery service

£86.73 per 1,000 items £780.57

Following discussion, Councillor Elaine Hardwick proposed accepting the quote of £685.00 from Bradley Stoke Matters Magazine to deliver the 2017/18 Annual Report, seconded by Councillor Roger Avenin, carried unanimously.

8.4 Annual Hire Charge Review

Rachel Pullen, RFO gave the meeting the following review of the hire charges:

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Below is shown a summary of the historic annual room hire charge reviews.

Year Room Hire Sports HireFood Pitch

2009/10 Frozen Frozen Frozen2010/11 Frozen Frozen Frozen2011/12 Frozen Frozen Frozen2012/13

Frozen & new Non BS Community hire charge introduced. Frozen Frozen

2013/14

Non BS Community 4% increase & all other levels 2% increase. Frozen

2% increase

2014/15

Non BS Community 4% increase and all other levels 1.5% increase but all storage frozen. Frozen Frozen

2015/16

Frozen but projector hire introduced at £15 per session Frozen 1.2%

2016/17

Room hire frozen accept Brook Way reduced and restructured, projector fee amended into ½ day sessions + Non Bradley Stoke Community rate increased by 1% Frozen Frozen

2017/18

Room hire increased by 0.9% except non community rate increased by 1.5%. Storage + projector etc frozen

Bowls + grass training frozen. Netball + 6 aside + lights increased by 0.9%. Football increased by 1.5%+ changing rooms by 0.9%. Tennis increased from £3.00 to £3.50 clubs to £4.00 and £3.70 for block bookings.

Increased by 0.9%

The above shows that hire charges have increased minimally over the last 8 years and the introduction of the Non-Bradley Stoke Community Rate in 2012/13, has worked very well and South Gloucestershire Council continue to be a major user.

Room Hire ChargesAs a full review was carried out last year, and in view of the increasing RPI and CPI (see below)

CPI RPI Annual % change all sectors Annual % change all sectors2017 JUL 2.6 2017 JUL 3.62017 AUG 2.9 2017 AUG 3.92017 SEP 3 2017 SEP 3.92017 OCT 3 2017 OCT 42017 NOV 3.1 2017 NOV 3.9

It is probably prudent this year to apply the CPI figures and as the main Cricket, Bowls and Scouts leases have already had the August 2017 CPI applied, this could be used as a precedent for the bulk of the other room hire charges.

It is suggested that a 2.9% increase is applied across the board with the exception of the Non–Bradley Stoke community rate which has had the November 2017 CPI of 3.1% applied, in line with council’s historic policy to gradually move these charges midway between the main community rate and the private hire rate.

In addition, The Cedar Room at The Jubilee Centre is the largest and most popular meeting room which generally has one-off bookings and the Booking Clerk has highlighted that this hire charge should now be separated away from the smaller meeting room charges. This has been included within schedule A and is highlighted in bright yellow.

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Storage and Equipment HireCharges appear to be acceptable and in line with last year – no increase is recommended for 2018/19.

SportsA comprehensive review of the charges was applied last year and therefore a freeze is recommended for 2018/19.

Food VansThe rates were increased by the CPI last year and Council may consider applying the same this year. Based upon the November 2017 CPI annual percentage change figure of 3.1%, the current charges of £20.20 per night for hires of 1 - 4 days p/w & £15.30 per night for hires of 5 - 7 days p/w would increase to £20.85 and £15.80 respectively.

The daily storage fee for being on site at Baileys Court was agreed in 2016 at £5 per night – this could be frozen if council do not want to implement a 3.91% increase.

The Midwives AgreementIn December 2016 Council approved the ongoing special agreement as detailed below with an annual review.

TermsAgreement Length: 1/4/17 – 31/3/18Facility: The Apple Room & storageSessions: 2 hours per week over 48 weeks p/aHire periods: Mondays 1.30 - 3.30pmHire Charge: The Non Bradley Stoke Community Rate for Room A at Brook Way.

Based upon the 2017/18 current rates, this equates to a discount of:BC - Apple Room, non-community rate = £11.15 p/hBW - Room A Community rate = £8.15 p/hDiscount = £3.00 p/h = £6.00 p/w over 48 weeks = £288.00 p/a

The midwives sessions are well attended and offer a valuable service to the community.

Recommend continuation with an annual review at the next hire charge review in 2018.

The Health Visitors Agreement It should also be noted that The Health Visitors also have a concessionary hire at Brook Way, however, this agreement does not have an end date attached to it.

TermsAgreement Length: OngoingFacility: Room CSessions: 1.5 hours per week over 48 weeks p/aHire periods: Wednesdays 1.30 - 3.00pmHire Charge: The Non Bradley Stoke Community Rate for Room A at Brook Way.

Based upon the current rates, this equates to a discount of:BW Room C – Non-Community rate = £12.70 p/hBW - Room A Non-Community rate = £8.15 p/hDiscount = £4.55 p/h = £6.83 p/w over 48 weeks = £327.84 p/a

Previous payment problems seem now to have been resolved and the health visitors offer another valuable service to the community.

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Recommend continuation with an annual review at the next hire charge review in 2018.

SUMMARY

The sites are not profit-making facilities as historically council chose to offer subsidised facilities to the community although the loss is reduced by council’s decision some years ago to ‘opt to tax’ which allows for all of the vat on expenditure (less the vat on income) to be reclaimed. This also applies for new building and installation projects.

The financial position as at the 2016/17 year-end for the direct day to day running costs and income were:

Site 2016.17 Audited 2016/17 Audited 2016/17 Year EndExpenditure (Exc. Income PositionSalaries & planned projects)

The Jubilee Centre £80,591 £66,307 -£14,284Brook Way £35,133 £13,365 -£21,768Baileys Court £76,488 £50,498 -£25,990

The loss position obviously will not be reversed by the hire charge increases detailed overleaf, however this has never been council’s aim. The changes are aimed at maintaining an improved income position to reduce the impact of some future inflationary pressures which are expected over the next few years. These increases will also negate the need for later larger hikes as compound increases are more gradual.

It is not possible to confirm the exact impact of these changes as bookings constantly vary but it is felt that the proposed changes will not adversely affect future bookings as in the past some have felt that the hire charges were on the high side which lead to periods of charge freezing.

The summary of the actual changes is detailed.

Hire Charge Options for 2018/19

1Increase Non- Bradley Stoke Community room rates by 3.1% and all other room hires by 2.9% being the August and November 2017 CPI annual % change with the exception of the Cedar Room which has been adjusted to differentiate the charge from the other smaller meeting room rates. .

2 Increase the Cedar Room above the CPI levels in item 1 to better differentiate the charge from the other smaller meeting room rates to represent the larger size of the room.

3 Freeze all storage rates and freeze the projector, screen, flip chart stand and food warmer hire charges

4 Increase food van hire charges by 3.1% being the November 2017 CPI but freeze the daily storage fee in respect of the unit being on site.

5 The midwives and health visitor agreements to continue and to be reviewed in 1 year. The room increase agreed under item 1 will apply for 2018/19.

6 Freeze (non-lease) bowls and grass training hire charges.7 Freeze Netball, 6- aside & floodlights charges. 8 Freeze Football pitch hire charges. 9 Freeze non-lease Cricket hire charges.10 Freeze all tennis charges.

11 Enforce a minimum hire period of 1 hour per room per day with subsequent hires within the same day being in 30 minute blocks.

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Following discussion, Councillor Roger Avenin proposed accepting points 1 – 11 as detailed above, seconded by Councillor Paul Hardwick. A vote was taken, 6 in favour, 1 abstention, proposal carried.

8.5 2018/19 2nd Budget Draft

MAJOR FACTORS IMPACTING THE 2 ND DRAFT (see Appendix A)

TAX BASE

South Glos. Council (SGC) has now confirmed the 2018/19 tax base figure and has provided estimated projections until 2021/22. The figures provided are less than those projected by SGC last year and which had been applied within the 1st Budget Draft. The changes in the tax base figures are shown below and have had a negative impact upon the original 5 Year Forward Plan.

Year Original projected figures Latest figures supplied Income position based upon applied to 1st Draft applied to 2nd draft current 2017/18 precept of

£115.78 per Band D property2018/19 7095 - Projected 6869 – Confirmed -£26,1662019/20 7205 - Projected 7129 – Projected -£ 8,7992020/21 7343 - Projected 7239 – Projected -£12,0412021/22 7343 - Estimated 7364 – Projected +£ 2,431

Overall income drop over 4 years within the 5 year plan -£44,575

LOCAL COUNCIL TAX REDUCTION SUPPORT GRANT (LCTR)

In addition to the above, Sth. Glos. have also advised the 2018/19 Local Council Tax Reduction Support Grant (LCTR) is expected to be £6,599, although this will not be formally approved until payment levels have been confirmed later this month. It was again confirmed that such payments will cease after 2019/20 with a projected final payment of £2,751.

The 2nd budget draft has utilised the 2018/19 projected figure as it has been published so recently that it is assumed to be fairly accurate and such an amount will not impact hugely if it is adjusted. The 2019/20 figure has been disregarded and it is assumed no payment will be issued.

RESTRUCTURE OF NJC PAYSCALES LINKED TO NATIONAL LIVING WAGE (NLW)

The National Employers for Local Government Services has just released its latest pay offer 2018/19 which also encompasses larger increases within the lower pay scales in-order to prepare for the introduction of a National Living Wage in or by 2020. The publication also offers a 2% pay increase for the higher scale points which is a reversal of the previous policy of 1% p/a.

The report also offers a complete restructure of the current scale points in 2019/20 together with larger pay increases amongst the lower pay scales and then 2% for the remaining scales. These changes are in direct response to the current pay and scale situation and is required in-order to achieve the NLW within the limited timescale and the first increases will come into effect on 1st April 2018, pending agreement.

These figures have been applied within the 2nd budget draft and have had a major impact upon expenditure over the 5 year forward plan period but the salary increase has been

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absorbed by fully utilising the current Future Budget Reserve N/C 3089 by 31 st March 2022.

It should be noted that discussions are still on going and figures are not therefore finalised however the published details are expected to be the minimum agreed.

2018/19 INDIVIDUAL BUDGET CHANGES

Following November Council, see minutes overleaf, the 2nd 2018/19 budget draft 5 year Forward Plan is attached which highlights individual budget changes in blue and which are also detailed below:

OTHER BUDGET CHANGES

2017/18

Nominal Description Previous New DetailsCode Budget Budget3022 Strategic Planning £28,000 £15,000 Reduced as external

Reserve funding will be externally sourced to fund MUGGA. Reduce from £20K to £5K – see schedule breakdown

3024 Loop System £1,970 £0 Reduced to Nil as work Reserve complete

3089 Future Budget £315,000 £325,000 Increased linked to Reserve 2017/18 projected year-

end position.

2018/19

Nominal Description Previous New DetailsCode 2018/19 Budget

Budget4010 Bank Interest £5600 £5,825 Adjustment following

increase in Cambridge & Counties 1.3% bond following withdrawal of 31day notice a/c figures. Approved by councillors by email.

5016 Newsletter £2,958 £2,885 Adjustment based upon Publishing latest quotes + current

figures.

5021 Computer Support £5,690 £6,000 Increase as Sage needs to be upgraded to Sage Pro for 3 users following recruitment.

5032 Phone/Broadband £3,700 £3,850 Increase due to additional line etc for new staff member.

5060 Salaries £327,600 £332,000 Impact of new NJC pay scales as detailed above + new finance recruit + reduction in admin hours

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5061 Employers NI £28,200 £29,000 As above

5062 Employers Pension £69,100 £70,300 As above

Nominal Description Previous New DetailsCode 2018/19 Budget

Budget5065 HR Consultancy £2050 £2120 6% Uplift based upon Sth

Glos HR new hourly rate advised in November.

5066 Professional Fees £600 £1,000 Increase to allow for new Data Protection requirements including external auditor etc.

3016 Play Area £115,000 £105,000 Reduced to cover £85K Replacement Reserve main reserve + £20K in

readiness for expected work on Beacon Play Area during 2018/19

3089 Future Budget £240,000 £245,000 Adjusted following Reserve changes to budgets in 2nd

draft

PRECEPT POSITION

Based upon the current position, and following last year’s small increase, this draft budget indicates a freezing of the precept for 2018/19.

This draft has also applied a zero precept increase for the remaining 4-year term within the Forward Plan until 31st March 2022, however this will deplete the Future Budget Reserve N/C 3089. This reserve has been used and adjusted to fund the main budgets year on year but has now, in addition, been used to absorb the long term projected impact of the National Living Wage.

Due to the above and in line with previous years, any additional 2017/18 year-end surplus in excess of the predicted level will be used to further fund reserves with particular attention being paid to the future budget reserve in order to be prepared for other eventualities over the 5 year period and beyond.

Note: The final 2017/18 year-end position will not be known until May/June 2018 when audit figures are complete.

Following discussion, Councillor Elaine Hardwick proposed accepting the 2nd Budget draft as detailed above, seconded by Councillor Ben Randles, carried unanimously.

8.6 2017/18 Income/Expenditure Against Budget Report

FINANCIAL SUMMARY AS AT 4/12/17

INCOME

Overall, income has achieved 96.25% of the annual budget (£915,320.17), excluding the mayor’s charity which has raised £8,132.51 to date. This compares with 95.57%

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(£921,607.16) for the period last year. The decrease, is mainly due to a reduction in Positive Activities Grant funding during 2017.

The Centres have achieved the following income levels:

2017/18 2016/17Centre Income Annual % Income Annual %

Budget Budget Jubilee Centre £46,807.61 £64,000 73.14 £46,960.53 £59,000 79.59Brook Way £12,490.60 £12,000 104.09 £12,577.72 £20,000 62.88Baileys Court £39,442.96 £54,000 73.04 £36,922.74 £54,000 68.37Totals £98,741.17 £130,000 75.95% £96,460.99 £133,000 72.53

Overall, 75.95% (£98,741.17) of the annual income budget has been achieved across the centres which is a slight increase compared to 72.53% (£96,460.99) achieved for the same period in 2016/17. This is a continued year on year increase for the same period since 2015/16. It should be noted that overall total income is above the expected 66.67% budget target based upon the 8 month period although these figures do include some invoicing until the end December.

The Jubilee Centre continues to perform well, matching last year’s income level which is an improvement upon the position reported in October 2017. The budget was increased from £59K to £64K for 2017/18 based upon the 2016/17 over-performance and although this appears to be achievable, the situation will need to be monitored.

The budget has been maintained at £59K within the 2nd draft budget for 2018/19

Brook Way Activity Centre has improved during this quarter and income now exceeds the 2017/18 budget which was reduced due to poor performance in 2016/17.

The current budget has been maintained for 2018/19 but this can be reviewed at a later date.

Baileys Court has also achieved an improvement in income, surpassing last year’s levels, and the current annual budget which was reduced from £59k during 2016/17, is still therefore very achievable.

The budget has been maintained at £54K within the 2nd draft budget for 2018/19

INCOME SUMMARY

Over all income is currently in a very strong position and will be further enhanced when the fixed rate investment bond interest which matured in December, is included within the report. Overall targets still appear to be achievable by year end and no income budget changes are currently required at this stage although monitoring will continue. Any future income underperformance should be more than covered by an expected expenditure underspend, as detailed overleaf.

EXPENDITURE2017/18 2016/17

Sector Expenditure Budget % Expenditure Budget %Total Office & Non-Activity Centres £440,200.68 £748,042.16 58.85 £426,311.27 £757,365.18 56.29

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BSTC – Finance Committee – 20th December 2017Including Salaries £254,037.12 £391,500.00 64.89 £246,716.82 £389,500 63.34Youth Provision * £18,811.83 £86,006.34 21.87 £20,349.43 £95,377.38 21.34

*Note: Youth provision expenditure excludes the salary costs of The Youth Development and Participation Worker which are included within the salary figures and may be part funded with Positive Activities grant funding. As agreed by Council on 20 th September 2017, any unspent youth funds at year end will be transferred and protected within the youth earmarked reserves for future allocation or, as in the case of grant funding, rolled into the next years’ budget. The current balance of the unallocated youth earmarked reserve (N/C 3079) is £68,293. This is separate to the skate park development reserve (N/C 3080) which currently holds £38K to fund the additional shipping containers at the skate park and an additional £3.7K is held within the skatepark maintenance and general reserve (N/C 3081). Please also refer to the spreadsheet which itemises the main youth expenditures, including grant funded items, on pages 7-8 (N/C 5499 to 5511).

Activity Centres (exc. salaries)Jubilee Centre £47,462.57 £94,487.00 51.32 £49,097.98 £94,149.00 52.15Brook Way £21,983.70 £44,108.80 49.84 £23,445.18 £41,954.00 55.88Baileys Court £54,142.12 £92,623.00 58.45 £44,530.59 £89,328.00 49.85New Assets £ 2,405.57 £18,985.00 12.67 £ 9,762.04 £26,200.00 37.26Planned Projects £ 3,333.31 £ 3,335.08 99.95 £ 9,027.80 £43,963.00 20.53 Totals £569,527.95 £999,581.04 56.98% £566,634.23 £1,009,278.80 56.14%

EXPENDITURE SUMMARY

Expenditure remains in a very healthy position for the period with expenditures across all sectors, being well below annual budget levels when assuming that 66.67% would be utilised for the period to the end of November 2017.

Based upon the current performance, the estimated 2017/18 year end surplus may well exceed the currently projected £67K level, as detailed within the Forward Plan, which assumes that all current 2017/18 budgets are fulfilled/utilised. Any such additional surplus will be used to cover any income shortfall at year end, as detailed on the previous page, and to fund future budgets through the reserves, as detailed within the 2018/19 2nd

Budget Draft Report.

It should however, be noted the current position may change during the remainder of the financial year and obviously cannot be confirmed until pre-audit figures have been completed in May/June 2018.

8.7 Petty Cash Statements

BRADLEY STOKE TOWN COUNCIL 20TH DECEMBER 2017 - FINANCE

Barclays Bank Petty Cash Account

No Date Ref DetailsPayments £

Receipts £ Balance £

B/Fwd Balance 1316.0461415 21/09/2017 TFR

Transfer from Barclays Saver to Barclays PC 780.00 2096.04

61516 29/09/2017 TFR

Tfr from PC A/C 5 JR to Maintenance PC sheet 1 100.00 1996.04

61518 03/10/2017 TFR Tfr PC A/C 5JR to Youth 1 PC sheet 5 300.00 1696.0461520 29/09/2017 5JR Staff - Abrasive Wheel training 96.00 1600.0461614 09/10/2017 TFR


61619 05/10/2017

Bank charges Bank charges 14/8 - 12/9/17 6.50 2743.54

61620 05/10/2017

Loyalty Discount 20% Loyalty Refund 1.30 2744.84

61762 23/10/2017 TFR


61763 12/10/2017 RTP1

Reed.co.uk - Bookings & Finance Officer advert (Introductory 50% reduction) 94.80 3650.04

6183 19/09/2017 6JH BW - 6 Fence panels 100.00 3550.0411

BSTC – Finance Committee – 20th December 2017261833 21/09/2017 6JH BW - 2 Entrance mats + sink tray 25.13 3524.9161834 21/09/2017 6JH Maintenance supplies 16.27 3508.6461835 21/09/2017 6JH BW - Sealant 7.36 3501.2861836 21/09/2017 6JH Astra Van - Choke & carb cleaner 1.01 3500.2761837 21/09/2017 6JH BC - Part for outside tap 6.52 3493.7561838 29/09/2017 6JH

Beacon Play Area - Decking for bridge 19.88 3473.87

61839 02/10/2017 6JH

Street Maintenance - Fuel for mower etc 7.00 3466.87

61840 04/10/2017 6JH JC - 2 Anti Tamper Padlocks 72.28 3394.5961841 04/10/2017 6JH BW - 2 Anti Tamper Padlocks 72.28 3322.3161842 04/10/2017 6JH BC - 2 Anti Tamper Padlocks 72.27 3250.0461843 04/10/2017 6JH Beacon Play Area - Paint brushes 1.73 3248.3161844 04/10/2017 6JH All sites - Cleaning materials 9.00 3239.3161845 04/10/2017 6JH Play Areas - Fence Life 5.75 3233.5661846 04/10/2017 6JH Maintenance materials 12.43 3221.1361847 04/10/2017 6JH JC - Toilet sealant 1.35 3219.7861848 06/10/2017 6JH

Beacon Play Area - Wooden post + cement 29.30 3190.48

61849 10/10/2017 6JH BW - Stop tap for dishwasher 3.48 3187.0061850 10/10/2017 6JH JC - Concrete & pavefix 21.79 3165.2161851 10/10/2017 6JH

Maintenance - Demolishion tool,disc cutters + jigsaw blades 30.28 3134.93

61852 12/10/2017 6JH

Maintenance - Titan concrete breaker 149.99 2984.94

61872 06/11/2017

Bank charges Bank charges 13/9 - 12/10/17 6.50 2978.44

61873 06/11/2017

Loyalty Discount 20% Bank charge loyalty discount 1.30 2979.74

62026 16/11/2017 TFR Tfr from Active Saver to P/C 730.00 3709.74

62184 16/10/2017 TFR

Tfr Barclays P/C to P/C tin re cash reversal of 7JH incorrect card payment refunded by supplier in cash due system problems - See Sage 62185 43.21 3666.53

62186 16/10/2017 7JH Beacon Play Area - Post Crete 7.92 3658.6162187 19/10/2017 7JH BW - Bin 24.48 3634.1362188 19/10/2017 7JH

BW - Rat traps & pellets for containers 22.98 3611.15

62189 22/10/2017 7JH Maintenance - Petrol mower 328.00 3283.1562190 25/10/2017 7JH JC - Maintenance materials 20.47 3262.6862191 25/10/2017 7JH Fire works - Letters for signs 5.94 3256.7462192 01/11/2017 8JH MCO - Petrol for mower 7.00 3249.7462193 03/11/2017 8JH Maintenance - Astra Van - 4 Tyres 272.83 2976.9162194 08/11/2017 8JH Skatepark - 2 Drop kerbs 19.96 2956.9562195 08/11/2017 8JH

Beacon Play Area - Maintenance materials 13.45 2943.50

62196 08/11/2017 8JH MCO - Engine Oil for mower 18.60 2924.9062197 08/11/2017 8JH BW - Maintenance materials 15.95 2908.9562198 08/11/2017 8JH

BW - 5 Ltr Washing up liquid + floor cleaning gel 16.30 2892.65

62199 08/11/2017 8JH BC - Padlock for bowlers gate 8.92 2883.73

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BSTC – Finance Committee – 20th December 201762200 08/11/2017 8JH

Maintenance - Astra Van - phone holder 3.88 2879.85



62201 22/11/2017 RTP2 BC + JC - Defibrilator batteries 50.68 2829.1762202 23/11/2017 SP5 Book of condolence + refill sheets 40.97 2788.2062203 23/11/2017 SP5 2 Black tablecloths 20.82 2767.3862204 14/11/2017 9JH BW - Fence panels and clips 56.00 2711.3862205 15/11/2017 9JH BW - Paint 16.62 2694.7662206 15/11/2017 9JH

Maintenance - Socket set, drill bits + fuses 24.26 2670.50

62207 15/11/2017 9JH BC- Brass door bolt 8.76 2661.7462208 15/11/2017 9JH JC - 6 Combi locks 26.28 2635.4662209 22/11/2017 9JH Village Green - Repair hand rail 119.06 2516.4062210 23/11/2017 9JH

Maintenance - Screw driver and ratchet set 23.76 2492.64

62211 23/11/2017 9JH JC - Toilet syphon 6.08 2486.5662212 23/11/2017 9JH BW - Cleaning materials 9.18 2477.3862213 23/11/2017 9JH BW - Bulb 1.73 2475.6562214 23/11/2017 9JH BW - Rat killer 7.15 2468.5062215 23/11/2017 9JH MCO - Work boots 21.99 2446.5162216 24/11/2017 9JH

JC - Child toilet seat for Woodland Suite 41.72 2404.79

62217 02/10/2017 6JR

JC - Replace security drop down bollard 159.60 2245.19

62218 03/10/2017 6JR BC/JC - Defibrilator batteries 30.34 2214.8562219 18/10/2017 6JR Office - Kitchen supplies 14.98 2199.8762220 23/10/2017 6JR Firework Event - Skip hire 276.00 1923.8762221 13/10/2017 6JR

Pat Test Equipment - Annual calibration 67.20 1856.67

62222 22/11/2017 6JR Office - Kitchen cleaning supplies 2.40 1854.2762223 28/11/2017 TFR Tfr from Barclays P/C to JR P/C 100.00 1754.2762225 28/11/2017 TFR

Tfr from Barclays P/C to Maintenance P/C 100.00 1654.27

62233 31/10/2017 TFR Tfr from Barclays P/C to JR P/C 100.00 1554.2762265 29/09/2017 TFR Tfr from Barclays P/C to JR P/C 100.00 1454.27Office Petty Cash Tin



B/Fwd Balance 74.1762183 06/12/2017 TFR

Tfr from Barclays P/C to JR P/C via 6JR 100.00 174.17

62185 16/10/2017 TFR

Tfr Barclays P/C to P/C tin re cash reversal of 7JH payment - See Sage 62184 43.21 217.38

62229 06/12/2017 Correct Reverse Sage 62183 100.00 117.38

62232 31/10/2017 TFR

Tfr from JR PC to P/C tin for firework event volunteer's refreshments & buffet 90.00 207.38

62267 19/10/2017 8 Office - Postage stamps 7.80 199.5862268 19/10/2017 9 Staff - Eye test 10.00 189.5862269 03/11/2017 10 Firework Event - Volunteer's buffet 10.29 179.2962270 03/11/2017 10 Firework Event - Volunteer's buffet 44.53 134.76

13

BSTC – Finance Committee – 20th December 201762271 30/11/2017 11

Special Delivery - Nationwide maturity 6.45 128.31

62272 05/12/2017 12

Special Delivery - Cambridge & Counties Investment 6.45 121.86

Petty Cash - John Rendell



B/Fwd Balance 20.1861457 15/09/2017 3

All sites memory sticks for CCTV images 20.00 0.18

62224 28/11/2017 TFR Tfr from Barclays P/C to JR P/C 100.00 100.1862231 31/10/2017 TFR

Tfr from JR PC to P/C tin for firework event refreshments 90.00 10.18

62234 31/10/2017 TFR Tfr from Barclays P/C to JR P/C 100.00 110.1862236 29/09/2017 4JR BC - Batteries 5.00 105.1862237 20/09/2017 4JR

BC - Washing up liquid + air freshener 10.20 94.98

62238 16/10/2017 4JR

Flowers for Town Clerk following absence 20.00 74.98

62239 31/10/2017 4JR Office - special Delivery postage 6.45 68.5362240 31/10/2017 4JR Office - Refreshment for meetings 1.45 67.0862241 01/11/2017 4JR Office - Refreshment for meetings 9.92 57.1662242 01/11/2017 4JR Office - Refreshment for meetings 0.10 57.0662243 01/11/2017 4JR Office - Refreshment for meetings 2.46 54.6062244 01/11/2017 4JR Office - Refreshment for meetings 0.05 54.5562245 01/11/2017 4JR JC - Washing up liquid 1.00 53.5562246 01/11/2017 4JR Office - Refreshment for meetings 1.29 52.2662247 01/11/2017 4JR Office - Refreshment for meetings 5.36 46.9062248 17/11/2017 4JR Office - Refreshment for meetings 6.30 40.6062249 17/11/2017 4JR Office - Refreshment for meetings 1.95 38.6562250 29/11/2017 4JR BC - Cleaning materials 2.00 36.6562251 29/11/2017 4JR Office - Refreshment for meetings 3.60 33.0562252 29/11/2017 4JR Office - Refreshment for meetings 1.50 31.5562266 29/09/2017 TFR Tfr from Barclays P/C to JR P/C 100.00 131.55Petty Cash - Maintenance



B/Fwd Balance 0.0061517 29/09/2017 TFR

Tfr from PC A/C 5 JR to Maintenance PC sheet 1 100.00 100.00

62226 28/11/2017 TFR

Tfr from Barclays P/C to Maintenance P/C 100.00 200.00

62257 10/10/2017 1IT JC - Barrel lock 48.48 151.5262258 08/11/2017 1IT Postage for Pat Tester 11.00 140.5262259 09/11/2017 1IT JC - Fire door seals 20.99 119.5362260 09/11/2017 1IT BC - Membrane 8.99 110.5462261 20/11/2017 2IT JC - Toilet seat 16.99 93.5562262 20/11/2017 2IT Beacon Play Area - Masonary Paint 19.98 73.5762263 20/11/2017 2IT BW - De-scaler 2.99 70.5862264 05/12/2017 2IT BC Play Area - Membrane 34.99 35.59Petty Cash at Sites

14




B/Fwd Balance 85.00Petty Cash - Youth (1)



B/Fwd Balance 31.4061519 03/10/2017 TFR Tfr PC A/C 5JR to Youth 1 PC sheet 5 300.00 331.4062228 05/12/2017 TFR

Transfer from Barclays P/C to Youth 1 P/C 100.00 431.40

62278 03/10/2017 5 Girls Project -Craft resources 16.05 415.3562279 05/10/2017 5

Detached/Street work sessional supplies 4.80 410.55

62280 05/10/2017 5


62281 17/10/2017 5

Youth - USB Flash drive for photo storage 21.00 372.35

62282 17/10/2017 5 Girls Project - Resources 15.00 357.3562283 29/10/2017 5 Girls Project - Halloween Resources 7.10 350.2562284 29/10/2017 5 Girls Project - Halloween Resources 0.59 349.6662285 02/11/2017 5


62286 07/11/2017 5 Girls Project - Resources 12.95 309.7162287 08/11/2017 5 Girls Project - Resources 19.91 289.8062288 16/11/2017 5


62289 21/11/2017 5


62290 21/11/2017 5


62291 15/11/2017 5 Girls Project - Resources 17.45 208.7962292 28/11/2017 5 Girls Project - Resources 12.00 196.7962293 28/11/2017 5 Girls Project - Resources 3.10 193.69Petty Cash - Youth (2) Residentials



B/Fwd Balance 50.0061461 27/09/2017 1

Cash income towards cost of residentials 140.00 190.00

61462 27/09/2017 1

Cheque income towards cost of residentials 175.00 365.00

61464 27/09/2017 1

Cheque income transferred to Barclays C/A 175.00 190.00

62273 06/10/2017 2 Residential - Refreshments 3.39 186.6162274 06/10/2017 2 Residential - Refreshments 3.89 182.7262275 07/10/2017 2

Residential - Supplies for camp fire activity 9.11 173.61

62276 07/10/2017 2

Residential - Supplies for camp fire activity 2.51 171.10

62277 08/10/2017 2 Residential - Refreshments 3.89 167.21

Following discussion Councillor Roger Avenin proposed acceptance of the Petty Cash report, seconded by Councillor Tom Aditya, carried unanimously. Petty Cash Statements then signed by Chair of Committee and Town Clerk.

8.8 Investment update

Rachel Pullen, RFO informed the meeting that, October 2017 Finance considered the maturity of the following investments due in early December 2017

15


£218,000 into the Nationwide Business Saver 0.8% I Year Fixed Rate Bond and £45,000 into Cambridge & Counties Bank 1.4% 1 year Fixed Rate Bond.

Council approved reinvestment into the following: £100,000 Cambridge and Counties Bank 31 Day Business Notice Account @

1.1% Gross AER Variable = £1,100 Variable £75,000 Cambridge and Counties Bank 1 Year Fixed Rate Business Trust &

Charity Bond @ 1.30% Gross AER = £975 £50,000 United Trust Bank Business 1 Year Bond @ 1.45% Gross AER = £725 £40,000 CCLA Local Authorities Property Fund est. @ 4% Gross AER = £1600

Variable

CURRENT POSITION

NationwideThe bond matured and proceeds were received on 5/12/17 and the Instant Saver Account was also closed.

The total proceeds received were £220,751.05

Cambridge and Counties Bank In mid-November Cambridge and Counties Bank (CCB) advised the RFO that the 31 Day Business Notice Account had been withdrawn and all councillors were advised of this by email. A majority decision was made via email to add the £100K to the already approved £75K in the 1 Year Fixed Rate Business Trust & Charity Bond.

Application documentation was lodged to switch the maturing CCB bond into the new 1 year fixed rate bond and a cheque was issued for the balance on 6/12/17.

The application has been processed and confirmation has been received for the following investment:

£175,006.25 Cambridge and Counties Bank 1 Year Fixed Rate Business Trust & Charity Bond @ 1.30% Gross AER

This is due to mature on 11/12/18 and the signatories are: Sharon Petela, Andy Ward, Marion Ward, and Franklin Owusu-Antwi which is line with the original investment.

United Trust BankApplication documents were lodged on 11/12/17 to invest £50K into the United Trust Bank Business 1 Year Bond with funds due to be transferred by bank transfer after receiving confirmation of the account opening. This confirmation was received today and bank details are currently awaited to invest the funds.

In addition, the yield has been confirmed as 1.5% which is an increase upon the 1.45% being offered when council first approved the investment.

The signatories are the same as the CCB investment above as documentation and signatures were readily available.

CCLA Local Authorities Property FundCouncillors were advised by email on 27/11/17 that legislation had changed over the last year and the fund is only available to ‘professional investors’. Therefore, in order to meet this requirement council is required to appoint an Independent Financial Advisor to carry out a Suitability Audit to ensure that due consideration and risk assessment has been taken into account. An experienced company was suggested by the CCLA, as this is a specialist area particularly with this fund as there is an 8.3% bid/offer spread due to

16


stamp duty and this is therefore seen as a long term investment. An IFA has now been appointed at a cost of £350.00 and documentation signed by the Chair of Council has been lodged. The audit should have taken about 3 weeks to conclude, however, notice has been given today that the Audit has been completed within 4 days and was successful.

Council will need to formerly approve the Suitability Report in due course before lodging application forms etc. with a view to invest at the end of January or February 2018 as this fund only deals with trades on the last day of each month.

The signatories will again be Sharon Petela, Andy Ward, Marion Ward, and Franklin Owusu-Antwi in order to keep the investments uniform.

Further updates will be provided as the process continues.

Following discussion Councillor Paul Hardwick proposed that the CCLA signatures will be Sharon Petela, Andy Ward, Marion Ward, and Franklin Owusu-Antwi, seconded by Councillor Roger Avenin, carried unanimously.

FUTURE CONSIDERATIONS

Establish Investment Working Group

As Council are diversifying investments and in view of the new property exposure, members should now consider setting up an investment working group to consider the position as investments mature and to be able to act quickly, if necessary, when the investment availability or performance changes.

The Public Sector Deposit Fund/CCLA:

In view of the size of the remaining earmarked reserves being held within the 5 year Forward Plan, Council may wish to consider spreading the risk further by investing in the CCLA Public Sector Deposit Fund which provides a simple means of diversification as this fund acts like a normal deposit account but the deposits are spread across 30 counterparties in both the UK and abroad and these accounts are closely monitored so the Fund has achieved an AAA-rating.

All accounts are in sterling to avoid any foreign exchange risk.

Funds can be withdrawn on the same day by lodging before 11.30am and funds will be paid straight into a nominated account by 3.30pm on the same day and there are no transaction fees but a 0.08% fund charge is applied which is taken from the interest earned which is then issued at the end of each month. To give some idea, the yield was 0.3340% on 5/12/17.

This is not an income investment, it is a vehicle to spread risk in case of any future banking crisis as BSTC is not covered by the Financial Services Compensation Scheme.

If council are interested, Mark Davies, a representative of the CCLA, would be happy to attend a future council meeting to answer any questions and he has provided the summarised details below: - CCLA (Churches, Charities & Local Authorities) is a mutually owned firm of investment managers, owned by LAMIT (Local Authorities Mutual Investment Trust), the Church of England (Central Board of Finance) Investment Fund and the Charities (COIF) Investment Fund; - we have 36,000+ clients and manage £7.8bn of cash and investments; - the Local Government Association appointed us to develop the Fund in collaboration with the sector, as a result of the Icelandic banking crisis. It was launched in May 2011;

17

BSTC – Finance Committee – 20th December 2017- it is a AAAmmf rated (Fitch Ratings) money market fund with the priorities of security, liquidity and yield; - the Fund boasts strong governance with an Advisory Board made up of representatives of the LGA, CIPFA and treasury specialists from the sector including representatives of the LB of Waltham Forest and the GLA; - transparency is key with everything published on CCLA’s website - https://www.ccla.co.uk/investment-solutions/fund/the-public-sector-deposit-fund. You will find the latest yield (0.3340% at close of business on 5/12/17), yield history, counterparty exposure, fund size, outstanding transactions by maturity date, etc - all updated at close of business each day; - the Fund is managed on a very conservative basis (beyond the requirements of AAA-rating), only using plain cash products with well rated (minimum F1 short term) banks: call; notice; term and certificates of deposit - the kind of products that Councils themselves feel comfortable using. There is no exposure to the stock market, derivatives, other funds, asset backed securities - nothing exotic; - the minimum initial investment is just £25,000 so there are a number of parish and town councils making use of the Fund, besides principal authorities; - access is same day. We have an 11:30 cut-off time for instructions; - the Fund has exceeded £250m under management with 370+ clients (including 10 County Councils, 240+ Parish, Town and Community Councils and 70+ District/Borough Councils, Police, Fire plus the LGA, NALC, 6 County Associations, SLCC and NILGA), a trigger point for the activation of additional share classes. However, the minimum requirement for share class 4 investors (£15m) has been waived for the time being to allow all investors to take advantage of the lowest fee and most favourable yield, highlighted above. The yield we quote on-line is net of all fees; - finally, as the Fund grows and a dividend payment would be due to LAMIT, it has been agreed to reduce fees in the true spirit of mutuality. As a share class 4 investor the fee is currently 0.08%, reduced from 0.10% in November 2015.

Following discussion Councillor Ben Randles proposed that “Formation of Investment Working Group (with a view to looking at the Public Sector Deposit Fund/CCLA and other investment opportunities)” be added to the February 2018 Finance Committee agenda, seconded by Councillor Tom Aditya, carried unanimously.

8.9 Finance Officer & Booking Clerk update

Rachel Pullen, RFO informed the meeting that, following Council’s approval to appoint an additional Bookings and Finance Officer in readiness for Pat Louca’s flexible retirement in February, a new member of staff has now been appointed and is due to start on Monday 15th January.

Her name is Louise Harvey and she currently works on contract with South Glos Council. The medical screening has been completed by an external provider via Sth Glos HR and we have also received two very good references.

She will initially be working with Pat Louca to learn the bookings system in readiness to cover when Pat reduces her hours and will then be trained on the basic Sage accounts system to finally lead into work more on the financial side to cover bank reconciliations etc in addition to the bookings.

Andy Ward was involved with the interviews and the Town Clerk sat in and was involved with the marking. It was a unanimous decision to offer the position to Louise and after careful consideration, it was also decided to set up a new workstation for her. We have therefore ordered new furniture and a computer etc and on Monday we hope to have these installed together with an additional phone line and email. We also need to upgrade our Sage Accounts system to allow 3 users as the current programme will only accommodate

18

https://www.ccla.co.uk/investment-solutions/fund/the-public-sector-deposit-fund

https://www.ccla.co.uk/investment-solutions/fund/the-public-sector-deposit-fund


2 users and this new programme will be transferred to our secondary server due to its size and working requirements.

The new Sage package for the 24 month fixed price contract is £112.50 + vat p/m which is less than a £200 p/a uplift on the current monthly cost.The cost of the Processor with a 3 year warranty, monitor = £550 + vat.Monthly 365 licence including mailbox = £9.40 + vat p/m.Configuration of network = £100 + vat.Configuration of new Sage system and switch to new server = £100 + vat.

These additional costs will be absorbed within the current 2017/18 budgets and any overspends in any particular sector will be more than covered by underspends elsewhere and again Andy Ward, as Chair, has had sight of the PC and monitor costs which were below the Town Clerk’s remit.

There will also be some small additional costs linked to establishing an additional phone line and then ongoing monthly costs which will be added to the Mainstream, broadband and phone contract.

The 2nd Budget Draft has taken these expected costs into account for 2018/19 onwards.

8.10 Approve Bills and Direct Debits for payments

The following bills and direct debits were approved for payment by Councillor Paul Hardwick and seconded by Councillor Roger Avenin, carried unanimously.

BRADLEY STOKE TOWN COUNCILMONTHLY EXPENDITURE - 20th DECEMBER 2017

All Bank Faster Payments Are Highlighted In Blue In The Gross ColumnAll Cheque Payments Are Highlighted In Green In The Gross Column

SALARIES & BANK CHARGESDate Ref Details

Net Amount

Tax Amount

Gross Amount

15/12/2017 Salaries Dec salaries by Payflow 20090.71 0.00 20090.7104/12/2017

Bank charges

Bank charges 13/10/17 - 12/11/17 (Excludes 20% loyalty discount) 120.91 0.00 120.91

Investment Payments

Cambridge and Counties Bank Date Cheque No Details

Gross Amount

06/12/2017 100003

1 Year 1.3% Fixed Rate Business Bond Investment as approved by Council 11th October 2017 and by emails 27/11/17 - The cheque payment was added to the maturing bond balance of £45,623.10 and an additional £6.25 interim interest was then also added to produce a total investment of £175,006.25 in the 1.3% bond 129376.90

United Trust Bank Date Details

Gross Amount

Pending Bank details awaited

1 Year 1.5% Fixed Rate Business Bond investment as approved by Council 11th October 2017 - Account has been set up - approved funds to be issued by Faster Payment 50000.00

December Finance - Supplier ExpenditureA1 Maintenance Ltd

Date Ref DetailsNet

AmountTax

AmountGross

Amount11/12/2017 590 BC - Replace shower heads 160.00 32.00 192.0011/12/2017 591 JC CR - Replace shower heads 80.00 16.00 96.0011/12/2017 592 JC - Replace damaged socket 150.00 30.00 180.0013/12/2017 593 BC - Replace faulty emergency light in Elm Room 90.00 18.00 108.00

19

BSTC – Finance Committee – 20th December 2017Account Totals: 480.00 96.00 576.00

ALTODIGITAL NETWORKS LTD

Date Ref DetailsNet

AmountTax

AmountGross

Amount20/11/2017 1/IH6149 Office - Printer cartridges 138.74 27.74 166.4827/11/2017 1/IH6527 Office - Printer cartridges 21.60 4.32 25.9227/11/2017 1/IH6528 Office - Laser jet printer transfer kit 171.99 34.39 206.3811/12/2017 1/IH7300 Office - Printer cartridges 79.92 15.98 95.90

Account Totals: 412.25 82.43 494.68AMBIENCE LANDSCAPES LTD

Date Ref DetailsNet

AmountTax

AmountGross

Amount30/11/2017 6949 Nov - Street maintenance 998.34 199.67 1198.0130/11/2017 6948 Nov - JC Ground maintenance 1193.36 238.67 1432.0330/11/2017 6948* Nov - BW Ground maintenance 153.99 30.80 184.7930/11/2017 6948** Nov - BC Ground maintenance 729.53 145.91 875.44

Account Totals: 3075.22 615.05 3690.27AVON SPORTSGROUND MAINTENANCE

Date Ref DetailsNet

AmountTax

AmountGross

Amount30/11/2017 818365 BC - Nov Bowls maintenance & materials 570.74 114.15 684.8930/11/2017 818365* BC - Vertidrain bowls green 340.00 68.00 408.00

Account Totals: 910.74 182.15 1092.89BATH & NORTH EAST SOMERSET COUNCIL

Date Ref DetailsNet

AmountTax

AmountGross

Amount11/12/2017 Dec Salary December - Pension payment 4878.93 0.00 4878.93

Account Totals: 4878.93 0.00 4878.93BRADLEY STOKE COMMUNITY SCHOOL (Olympus Academy Trust)

Date Ref DetailsNet

AmountTax

AmountGross

Amount01/12/2017 BCSI 357* Minibus Funding - 1/4ly instalment Oct - Dec 2017 361.71 72.34 434.05

Account Totals: 361.71 72.34 434.05BRALEY BUSINESS SYSTEMS

Date Ref DetailsNet

AmountTax

AmountGross

Amount08/12/2017 64568

Office - new work desk,drawers + chair for new employee 369.97 73.99 443.96

Account Totals: 369.97 73.99 443.96BWBSL

Date Ref DetailsNet

AmountTax

AmountGross

Amount30/11/2017 13227560

JC - Amended water 28/3/17 - 26/9/17 to include sewerage 242.73 0.00 242.73

04/12/2017 11676557 BC - Water 24/4/17 - 27/10/17 2592.50 0.00 2592.5005/12/2017 11612883

JC CR - Amended water 28/3/17 - 26/9/17 to include sewerage 112.29 0.00 112.29

MR J BUDD Date Ref Details

Net Amount

Tax Amount

Gross Amount

01/12/2017 November Office - Nov internal + external window clean 40.00 0.00 40.0001/12/2017 November* JC - Nov internal + external window clean 20.00 0.00 20.00

Account Totals: 60.00 0.00 60.00CAPRICORN CLEANING

Date Ref DetailsNet

AmountTax

AmountGross

Amount24/11/2017 138 JC - November cleaning 533.31 0.00 533.3124/11/2017 138 BW - November cleaning 460.18 0.00 460.1824/11/2017 138 BC - November cleaning 533.31 0.00 533.31

20

BSTC – Finance Committee – 20th December 201724/11/2017 138 Office - November cleaning 214.87 0.00 214.8724/11/2017 139 JC - December cleaning 533.31 0.00 533.3124/11/2017 139 BW - December cleaning 460.18 0.00 460.1824/11/2017 139 BC - December cleaning 533.31 0.00 533.3124/11/2017 139 Office - December cleaning 214.87 0.00 214.8713/12/2017

BSTC 7403-7405 Dec - All sites supplies 439.82 0.00 439.82

Account Totals: 3923.16 0.00 3923.16CREATION ADVERTISING LTD

Date Ref DetailsNet

AmountTax

AmountGross

Amount30/11/2017 INV - 18792 2017 - Design + print 4500 firework event flyers 220.00 44.00 264.00

Account Totals: 220.00 44.00 264.00Doug Hillard Sports Shop

Date Ref DetailsNet

AmountTax

AmountGross

Amount07/12/2017 INV403 JC - 2 Tennis court banners 160.00 32.00 192.0012/12/2017 INV413 Staff uniform - P. Passaway 97.00 19.40 116.40

Account Totals: 257.00 51.40 308.40Name : Gary Woodland Date Ref Details

Net Amount

Tax Amount

Gross Amount

06/12/2017 2017004 12/10 - 30/11/17 - Thursday evening youth sessions 565.43 0.00 565.43

Account Totals: 565.43 0.00 565.43HMRC Cumbernauld

Date Ref DetailsNet

AmountTax

AmountGross

Amount11/12/2017 Dec Salary December Tax/NI 6426.07 0.00 6426.07

Account Totals: 6426.07 0.00 6426.07IONET SYSTEMS LTD

Date Ref DetailsNet

AmountTax

AmountGross

Amount14/12/2017 27527 Office - Laser jet M651 printer - 1 year warranty 196.00 39.20 235.2018/12/2017 27539

Office - New PC, monitor + back ups for new workstation 581.00 116.20 697.20

18/12/2017 27539 Office - Set up and configure new workstation 100.00 20.00 120.0018/12/2017 27539 Office - 3 year warranty on new PC 44.00 8.80 52.8018/12/2017 27540 Office - Update server back up discs 148.00 29.60 177.6018/12/2017 27544

Office - Switch Sage accounts to other server for upgrade 100.00 20.00 120.00

Account Totals: 1169.00 233.80 1402.80KIMBOLTON FIREWORKS LTD

Date Ref DetailsNet

AmountTax

AmountGross

Amount14/11/2017

0000010941 2017 - Firework display, remaining balance 3928.00 785.60 4713.60

Account Totals: 3928.00 785.60 4713.60ONE OFF SUPPLIERS - BY INTERNET PAYMENT

Date Ref DetailsNet

AmountTax

AmountGross

Amount01/12/2017 BSTC7390 GC Plastering - BC plastering 200.00 0.00 200.0028/11/2017 026 Ab Initio Fire Training - Staff fire training 100.00 0.00 100.0030/11/2017 2102 Webber Assocs - BW Revise proposals for car park etc 325.00 0.00 325.0029/11/2017 DW1245 Williams - BC fit new lock and bolts to entrances 111.65 0.00 111.6529/11/2017 DW1245 Williams- JC fit hasps and padlocks to collapsible gates 97.47 0.00 97.47

Account Totals: 209.12 0.00 209.12

21

BSTC – Finance Committee – 20th December 2017 22/11/2017 2017/18 LS Cornelius - Patchway allotment funding 20.00 0.00 20.0020/12/2017

Bradley Stoke TC

James Ryan Thornhill – CCLA Property Fund – Suitability Study for investment 350.00 0.00 350.00

Police & Crime Commissioner For Avon & Somerset

Date Ref DetailsNet

AmountTax

AmountGross

Amount30/11/2017 60632116 Nov - Dedicated police officer funding 1207.08 241.42 1448.50

Account Totals: 1207.08 241.42 1448.50RE- ENERGIZE

Date Ref DetailsNet

AmountTax

AmountGross

Amount06/12/2017 3870 Community Festival - 2018 Event management 2100.00 420.00 2520.00

Account Totals: 2100.00 420.00 2520.00Society of Local Council Clerks

Date Ref DetailsNet

AmountTax

AmountGross

Amount24/11/2017 SLCC - AGM 1/3/18 20.00 0.00 20.0012/11/2017 2018 SLCC - Annual membership 1/1 - 31/12/18 332.00 0.00 332.00

Snowberry Media Ltd Date Ref Details

Net Amount

Tax Amount

Gross Amount

07/12/2017 4845 2017/18 Annual advertising - 8th (final) edition 97.50 0.00 97.50

Account Totals: 97.50 0.00 97.50Sprint Print & Design

Date Ref DetailsNet

AmountTax

AmountGross

Amount29/11/2017 17337 Newsletter pdf artwork (12 pages) 300.00 60.00 360.00

Account Totals: 300.00 60.00 360.00SOUTH GLOUCESTERSHIRE COUNCIL

Date Ref DetailsNet

AmountTax

AmountGross

Amount05/12/2017

3803683356 HR - Work TUPE transfer of youth workers 210.00 42.00 252.00

Account Totals: 210.00 42.00 252.00TAILOR MADE OFFICE SUPPLIES LTD

Date Ref DetailsNet

AmountTax

AmountGross

Amount29/11/2017 IN00162632 Office - Diaries 12.30 2.46 14.7629/11/2017 IN00162633 Office - Picture frame 11.98 2.40 14.3808/12/2017 IN00163106 Office - Printer cartridges 77.82 15.56 93.38

Account Totals: 102.10 20.42 122.52

DIRECT DEBITS TO 21st DECEMBER 2017Date Supplier Details

Net Amount

Tax Amount

Gross Amount

01/12/2017 Aviva Insurance policy (non motor) - Monthly instalment 917.59 0.00 917.5910/12/2017 Barclaycard

Monthly terminal lease, merchant a/c & data compliance fees 36.32 4.48 40.80

12/12/2017 Fuel Genie August Transit & Astra vans fuel 113.34 22.66 136.0030/11/2017 Mainstream JC - Nov call charges 1.29 0.26 1.5530/11/2017 Mainstream JC - 1/4ly Broadband 93.00 18.60 111.6030/11/2017 Mainstream BC - Nov call charges 2.11 0.42 2.5330/11/2017 Mainstream BC - 1/4ly Broadband 93.00 18.60 111.6030/11/2017 Mainstream BW - Nov call charges 0.66 0.13 0.7930/11/2017 Mainstream BC - 1/4ly Broadband 93.00 18.60 111.6030/11/201 Mainstream Office - Nov call charges 10.35 2.07 12.42

22

BSTC – Finance Committee – 20th December 2017717/11/2017 O2 Oct - Mobile network 177.32 35.46 212.7817/12/2017 O2 Oct - Mobile network 174.32 34.86 209.1818/12/2017

Pitney Bowes 1/4ly Franking machine lease 37.08 7.42 44.50

18/11/2017 Sage Accounts System - Nov monthly charge 92.63 18.53 111.1618/12/2017 Sage Accounts System - Dec monthly charge 92.63 18.53 111.1618/11/2017 Sage Payroll System - Nov monthly charge 70.60 14.12 84.7218/12/2017 Sage Payroll System - Dec monthly charge 70.60 14.12 84.7227/11/2017 SSE BC electric 28/7 - 8/11/17 848.44 169.69 1018.1327/11/2017 SSE BW gas 28/7 - 8/11/17 175.81 8.79 184.6023/11/2017 SSE JC electricity - Oct 2017 390.1 78.02 468.1208/12/2017

Sth Glos Council Rates for All sites Monthly Instalment

3515.00 0.00 3,515.00

28/11/2017 VIRIDOR All sites - Monthly refuse collections 416.00 83.20 499.20

9 Date of next meeting

Wednesday 7th February 2018 at 7.00pm at Bradley Stoke Jubilee Centre

The Meeting closed at 9.20pm

23


APPENDIX A2018/19 - 2nd DRAFT BUDGET AND 5 YEAR FORWARD PLAN - 7.12.17 with Confirmed staff changes + NJC Restructure

2015/16 Actuals

% change

2016/17 Actuals

% change

Projected Budget 2017/18

% change


% change


% change


% change

Approved Budget 2021/22

% changeINCOME

Bank Interest/Investment/Grant Income £249,578 428% £18,999 -92% £11,760 -38% £11,825 1% £5,912 -50% £6,001 1% £6,091 1%Public Works Loan £0 0% £0 0% £0 0% £0 0% £0 0% £0 0% £0 0%Activity Centres Income £129,470 -6% £130,530 1% £130,000 0% £133,250 3% £136,581 3% £139,996 2% £143,496 3%Training & Other Income £1,716 -85% £1,207 -30% £2,146 78% £270 -87% £270 0% £270 0% £270 0%Total Income (exc. precept etc) £380,764 93% £150,735 -60% £143,906 -5% £145,345 1% £142,764 -2% £146,267 2% £149,857 2%EXPENDITURE Non Activity Centre Costs £550,049 3% £541,805 -1% £648,715 20% £659,906 2% £677,016 3% £694,391 3% £710,989 2%Community/ Firework Events £28,979 2% £28,756 -1% £32,700 14% £34,960 7% £31,626 -10% £31,900 1% £32,182 1%Grants and Other Funding £41,597 10% £40,406 -3% £66,627 65% £62,627 -6% £66,627 6% £66,627 0% £66,627 0%Office Expenditure £620,625 £610,967 £748,042 £757,493 £775,269 £792,918 £809,797 Bradley Stoke Jubilee Centre £90,765 15% £72,725 -20% £92,487 27% £93,414 1% £95,595 2% £98,708 3% £102,554 4%Brook Way Activity Centre £34,079 6% £34,854 2% £44,109 27% £46,120 5% £47,030 2% £48,554 3% £50,601 4%Baileys Court Activity Centre £79,078 2% £74,663 -6% £92,623 24% £89,980 -3% £92,217 2% £95,290 3% £98,965 4%Activity Centres Running Costs £203,922 £182,242 £229,219 £229,513 £234,842 £242,551 £252,119 New Assets £12,802 -62% £14,634 14% £18,985 30% £18,800 -1% £18,800 0% £18,800 0% £18,800 0%Planned Projects £278,880 0% £45,992 0% £3,335 0% £0 0% £0 0% £0 0% £0 0%Total Expenditure as per budget overleaf £1,116,228 31% £853,835 -24% £999,581 17% £1,005,807 1% £1,028,910 2% £1,054,269 2% £1,080,717 3%Adjustments to/from Reserves at Year End £68,506 £104,270 -£55,556 -£47,464 -£56,000 -£65,500 -£44,500 Total budget + reserve adjustment £1,184,735 15% £958,105 -19% £944,025 -1% £958,343 2% £972,910 2% £988,769 2% £1,036,217 5%

SHORTFALLProjected Budget

2015/16 % changeProjected Budget






2020/21 % change

Difference Between Income and Expenditure £803,971 -3% £807,370 0% £800,119 -1% £812,998 2% £830,147 2% £842,502 1% £886,360 5%LESS/PLUS: Previous confirmed year end C/fwd Confirmed/Estimated Previous Year End Balance C/FWD £43,845.34 £53,557.35 £60,256.66 £67,255.82 £56,149.84 £51,398.80 £47,028.06

Full Budget Funding Shortfall £760,125.65 £753,812.34 £739,862.1

8 £745,741.98 £773,996.82 £791,103.36 £839,331.72

Less Local Council Tax Scheme Grant Funding confirmed/projected by Sth Glos reduced to 0% p/a wef 2016/17 £40,294.00 £19,073.00

-52.67% £11,130.00

-41.65% £6,599.00 0.00% £0.00 0.00% £0.00 0.00% £0.00

2017.18 LCTR Confirmed by SGC. Provisional figures are £6599 for 2018/19, £2751 for 2019/20 + £0 thereafter but £0 applied for 2019/20.

Approved/Estimated Precept per Band D property £113.50 0.00% £115.20 1.50% £115.78 0.50% £115.78 0.00% £115.78 0.00% £115.78 0.00% £115.78 0.00% Precept forecast

@ 0% wef 2018/19Approved/Estimated Sth Glos Tax Base 6814 6901 6875 6869 7129 7239 7364 2018/19 Confirmed tax base 6869 reduced

from 7095 + SGC indicative figures to 2021/22 as published 5/12/17

Approved/Estimated Total Precept Income £773,389.00 £794,996.00

£795,988.00 £795,292.82 £825,395.62 £838,131.42 £852,603.92

Approved/Projected Total Precept and Local Tax Grant Funding £813,683.00 £814,069.00 £807,118.0

0 £801,891.82 £825,395.62 £838,131.42 £852,603.92

Projected year end position to C/FWD (excluding shortfall funding from year end reserves) £53,557.35 £60,256.66 £67,255.82 £56,149.84 £51,398.80 £47,028.06 £13,272.20

The Precept & LCTR figures are based upon approved figures

provided by Sth Glos 13/1/15. The Precept was approved by Council

in January 2015

The Precept and LCTR figures are based upon approved figures provided by Sth Glos in January 2016. The precept was approved by Council in November 2015 with

final approval in January 2016.

The Precept and LCTR figures are based upon approved figures provided by Sth Glos in Dec 16. The final precept was approved by Council January 2017 with a

0.5% increase (equivalent to 58p per band D property p/a).

This projection assumes a 0% precept increase for 2018/19

based upon a Sth Glos confirmed tax base and an estimated LCTR for 2018/19 as advised 5/12/17. Any assumptions will be further considered by SGC & BSTC in January 2018 when finalised

figures are available

This projection assumes a 0% precept increase for 2019/20 and + a Sth Glos projected tax base and projected reduced LCTR for 2019/20- These assumptions will be considered by SGC & BSTC in January 2019 when finalised

figures are available

This projection assumes a 0% precept increase for 2020/21 and + Sth Glos projected tax base for

2020/21 + SGC projection of a £0 LCTR - These assumptions will be considered by Council in

January 2020 when finalised figures are available

This projection assumes a 0% precept increase for 2021/22 and + Sth Glos projected tax base for 2020/21 c/fwd + SGC projected £0 LCTR - These assumptions will be considered by Council in

January 2021 when finalised figures are available

NOTEThis projection is partly based upon estimated annual percentage increases and as a living document does not represent a firm future position or intention. Council carefully consider the full budget position on an annual basis prior to approval and use this document as a guideline only to ensure that Council's aims and objectives are included within acceptable margins which would not produce large year end shortfalls. Any surplus funds remaining at year end are placed within the unallocated earmarked reserves in order to fund future projects or to subsidise future precept levels. It should also be noted that council are making the assumption, for this projection, that the Local Council Tax Grant will be withdrawn totally after 2019/20 in line with SGCs projected position.

24


APPENDIX A2018/19 - 2nd DRAFT BUDGET AND 5 YEAR FORWARD PLAN - 7.12.17 with Confirmed staff changes + NJC Restructure

INCOME

2016/17 Income Audited

Year End

2017/18 %

changeNov 2017 Council

2018/19 %

change2018/19 1st Draft

2019/20 %

change2019/20 est

2020/21 %

change2020/21 est

2021/22 %

change2021/22 est

2017/18 + 2018/19 DETAILS

4001Mayors Charity Excluded as Distributed at year end

4002

Grant Income Received - Shown as deferred capital grant within financial statement 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

£960 Wooden football goal structure on Jubilee Green agreed by council July 2015 to be adopted once installed by FOJG reversed by N/C 9020. Officially transferred 16/12/15

4002a

Grant Income Received- shown as part of grants receivable within financial statement 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

4003 Misc 300.00 367.01% 1,401.02-

100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.0027/6/17 - 2017/18 Beacon play area insurance settlement £1401.02 for repairs of £1651.02 paid from N/C 5046

4004 Office 18.59 7.58% 20.00 0.00% 20.00 0.00% 20.00 0.00% 20.00 0.00% 20.00Nominal figure for Photocopying & other office income - Based upon 2015/16/ actual figures to date

4005Public Works Loan 0.00 0.00 0.00 0.00 0.00 0.00

4006

BS Jubilee Centre - rooms 53,951.96 18.62% 64,000.00 2.50% 65,600.00 2.50% 67,240.00 2.50% 68,921.00 2.50% 70,644.03

19/4/17 - Budget increased to £64K linked to prior performance. 2018/19 Retain current £64K budget and increase by 2.5% compared to Sept 2017 CPI @ 3%

4007Brook Way - rooms 13,365.33 -10.22% 12,000.00 2.50% 12,300.00 2.50% 12,607.50 2.50% 12,922.69 2.50% 13,245.75

19/4/17 Budget reduced to £12K linked to previous performance. 2018/19 Increase budget by 2.5% compared to Sept 2017 CPI @ 3%

4008Baileys Court - rooms 42,995.33 25.60% 54,000.00 2.50% 55,350.00 2.50% 56,733.75 2.50% 58,152.09 2.50% 59,605.90

20/4/16 Finance approved budget swapped with BC based upon 2015/16/ figures. 2018/19 Retain current £54K budget and increase by 2.5% compared to Sept 2017 CPI @ 3%

4009Training Income 454.17 -44.95% 250.00 0.00% 250.00 0.00% 250.00 0.00% 250.00 0.00% 250.00 Maintain 2015/16 budget based upon current performance

4010 Bank Interest 6,414.25 -41.38% 3,760.00 54.92% 5,825.00 1.50% 5,912.38 1.50% 6,001.06 1.50% 6,091.08

2016/17 based upon estimated £259K @ 1.4% interest (approved Nov 2015) = £3626 + Barclays Active saver est £800 + other est 10 = £4450 + 2017/18 onwards est £218K @ 0.8% in 1 Year Nationwide Business Saver (approved Oct + Nov 2016) + £45K Cambridge & Counties 1 yr bond @ 1.4% = £2404 + est £1350 from Barclays Active Saver. 2018/19 - 11/10/17 Council approved £100K in C&C 31 day a/c @ 1.1% = £1100 + £75K in C&C 1 year fixed rate @ 1.3% - This was replaced by £175K in C&C 1.3% 1 yr bond as 31 day a/c was withdrawn from market (approved by Councillors on line) = £2275 + £50K United Trust Bank @ 1.5% = £750 + £40K in CCLA Property fund @ 4.5% = £1800 + Barclays active Saver est £1,000

4011Community Events 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 All income transferred to Mayor's Charity- N/C 4001

4012

Youth Other Income - NEW 0.00 #DIV/0! 160.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Other Income to N/C 5500. June 2017 - £100 Skatepark competion entry funds tfrd to N/C 5500. Sept 2017 £60 Skatepark competion entry funds tfrd to N/C 5500

4013

Youth - Residential Petty Cash Income 0.00 #DIV/0! 315.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 5500b. Sept 17 £315 income received for residentials - see also N/C 5500 increased by £315

4014

New homes bonus Grant funding 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 9022 - £1800 grant towards BW cycle path widening approved by Council July 2015

25


4106

BS Jubilee Centre - outdoor sports 12,714.75 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Incorporated within N/C 4006 budget

4107Brook Way - outdoor sports 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 Incorporated within N/C 4007budget

4108

Baileys Court - Outdoor sports 7,502.21 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Incorporated within N/C 4008 budget

4109

Projector/ flipchart & screen hire 434.32 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See also expenditure N/C 9050 & surplus reserves N/C 3010

4300Agency reimbursed 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

4350Loan Capital Receipts 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

4400Credit charges 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

4405Sales discounts 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

4500

Youth Funding Grant - Other external funding. 1,546.25 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Knightstone donated £400 + £950 towards skate park opening ceremony see also N/C 5500 + July 2016 Petty Cash income £136.25 also adjusted to N/C 5500.

4501

Youth Funding Grant funding 1 - Positive activities 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Youth support workers + 2 volunteers - 2013/14 = £6,790.90 + 2014/15 = £10,137.14 + 2015/16 = £10,137.14 + see N/C 5501

4502

Youth Funding Grant funding 2 - Positive Activities 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Kids Kaos + refreshments

4503

Youth Funding Grant funding 3 - Positive activities 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 5503 for grant payment to cover Lead Activity Worker for 2.5 hrs p/w @ £17.95 p/h + Assistant worker for 2.5 hrs p/w @ £10.95 p/h (£3757 p/a) + equipment & resources inc drinks & footballs etc @ £7 p/w each over 52 weeks (£364 p/a). Roll any balance at year end.

4504


See N/C 5504 for grant payment for hire package of 2 day skate park event at 2014 Community Festival.

4505


Payable in 2 instalments - See N/C 5505 + 5060 - due to subsidise salary budget

4506


See N/C 5506 for grant payment £12,500 for 4 Active Citizenship residential courses & staffing, training etc - This is not time limited - approved by Sth Glos 10/3/15 - paid 29/5/15 (50%)

4507

Youth Grant Funding 7 -Community Grant 2015/16 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

2 arts projects with Graffitti artist + assistant. To be used by Nov 2016 awarded Nov 2015 - see N/C 5507

4508

Youth Grant Funding 8 -Skate Park Funding 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

£100K from New Homes Bonus and £100K from Capital Grants due from sth Glos to cover skate part of park build cost - See N/C 9039

4509

Youth Grant Funding 9 -Community Grant 2016/17 2,050.00 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

£2050K from Community festival skatepark event and street art project - See N/C 5509

4510

Youth Grant Funding 10 -Positive Activities 2016/17 8,988.00 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

£4121 - Detached youth work + £4867 for sports activities - see N/C 5510 received 15/4/16

26


4511

Youth Grant Funding 11 -Positive Activities 2017/18 0.00 #DIV/0! 8,000.00 -25.00% 6,000.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00

3 Weekly youth work sessions for JC hard courts, girls night & skatepark sessions - See N/C 5511

INCOME SUB TOTAL 150,735.16 -4.53% 143,906.02 1.00% 145,345.00 -1.78% 142,763.63 2.45% 146,266.84 2.45% 149,856.75 Excludes the mayors charity

4000 Precept 794,996.00 795,988.00

Payable in 2 instalments - April and September

2006/7 Based 6822 @ £102 Band D properties. 2007/8 Based on 6867 @ £107 Band D properties 2008/9 Based upon 6896 @ £111.50 Band D properties. 2009/10 Based upon 6953 @ £111.50 Band D properties (frozen from 2008/9) 2010/11 Based upon 6958 @ £113.50 Band d Properties 2011/12 Based upon 6985 £113.50 Band D properties (frozen from 2010/11) 2012/13 Based upon 6983 £113.50 Band D properties (frozen from 2011/12) 2013/14 Based upon 6321 £113.50 Band D Properties (frozen + £48,416 grants) 2014/15 Based upon 6739 £113.50 Band D Properties (frozen + £44,961 grants) 2015/16 Based upon 6814 £113.50 Band D Properties (frozen + £40,294 grants) 2016/17 based upon 6901 £115.20 Band D properties (+ £19,073 grant) 2017/18 based upon 6875 £115.78 Band D properties (+ £11,130 grant) 4015

Local Council Tax Revenue Grant 19,073.00 11,130.00

INCOME TOTAL 964,804.16 -1.43% 951,024.02 -84.72% 145,345.00 -1.78% 142,763.63 2.45% 146,266.84 2.45% 149,856.75 Excludes the Mayors Charity

EXPENDITURE


Year End

2017/18 %


2018/19 %


2019/20 %

change 2019/20 est

2020/21 %

change 2020/21 est

2021/22 %

change 2021/22 est 2017/18 + 2018/19 DETAILS BSTC (excluding activity centres,

planned projects/reserves +

assets)

5000 DO NOT USE INACTIVE

5008Public Works Loan interest 2,829.61 2,410.62 1,922.28 1,423.87 915.19 395.97

Interest on Loan. Final payment due 1/11/2021 ( £395.97 due Nov 2021 final payment)

5009Public works Loan Capital 23,221.70 fixed rate 23,700.18

fixed rate 24,188.52

fixed rate 24,686.93

fixed rate 25,195.61 fixed rate 25,714.83

Capital on loan for £235K set up 20 Feb 2012 over 10 years @ 2.05% fixed rate. Final payment due 1/11/2021 (£25,714.83 due Nov 2021 final payment)

5010

Office Rent/Service unit 6 + 7

INACTIVE

5011New Office Rates 13,419.00 -8.79% 12,240.00 2.94% 12,600.00 3.00% 12,978.00 3.00% 13,367.34 3.00% 13,768.36 2017/18 apply actual £12,233 + 3%

5012 Licenses 2.00 0.00% 2.00 0.00% 2.00 0.00% 2.00 0.00% 2.00 0.00% 2.00 2 Bus shelter licenses

5013 Subscriptions 2,655.04 21.66% 3,230.00 -2.79% 3,140.00 3.00% 3,234.20 3.00% 3,331.23 3.00% 3,431.16

SLCC (est) £300 , DIS est £90 (£81 fixed price to 2017/18), + ALCA/NALC confirmed max = £1820 + SW Councils retained as updates are useful - £380 , Data Protection reg est £40 + Wilts Assoc Local council = £100 = £2640 + others £500 = £3140 . These items cover bodies and publications directed at local government/town councils in order to keep up to date with legislation -

5014Reports/Publications 260.36 26.75% 330.00 -12.12% 290.00 3.00% 298.70 3.00% 307.66 3.00% 316.89

Evening Post = £179 + 3% = £184+ other adhoc items (eg Arnold Baker etc) £100 -

5015 Advertising/ publishing

1,422.80 76.41% 2,510.00 28.29% 3,220.00 3.00% 3,316.60 3.00% 3,416.10 3.00% 3,518.58 AGM Public notice (est) £200, possible Staff advert £1000, Advertise Council & sites £780 to be approved + Business plan update est £300 +

27


firework flyers est £300 + 4500 festival flyers £250 + tennis banners £150 = £2980 + 3% = £3070 + other items inc photos + other est £150.

5016Newsletter publishing 1,945.50 45.98% 2,840.00 1.58% 2,885.00 3.00% 2,971.55 3.00% 3,060.70 3.00% 3,152.52

1/4ly 3 Pdf Newsletter printing 8 pages @ basic £200 each rolling = est £600 + 3% = £620 (Sprint Print) + 1 Annual report 8 pages £1,360 to be approved + Annual Report Delivery (BS matters to be approved)= £685 = £2665 + other items £220.

5017Health & safety 1,327.37 58.96% 2,110.00 3.79% 2,190.00 3.00% 2,255.70 3.00% 2,323.37 3.00% 2,393.07

Playground annual inspection est £450 + callibrate PAT testing unit @ £200 + all sites water thermometer calibration est £200 = £320 + 5% = £340 + sharps boxes etc + other H&S items etc £1200

5018All sites Stationery 1,330.50 8.98% 1,450.00 0.00% 1,450.00 3.00% 1,493.50 3.00% 1,538.31 3.00% 1,584.45 Retain budget

5020 Postage 795.51 31.99% 1,050.00 -9.52% 950.00 3.00% 978.50 3.00% 1,007.86 3.00% 1,038.09

Franking Lease £37.08 per 1/4 (2016 fixed to 15/12/20 ) = £ 149 approved by council June 2014 + 3 refills p/a @ £200 = £600 + cartridges + other postage etc (est) £200

5021Computer support 4,009.87 37.16% 5,500.00 9.09% 6,000.00 5.00% 6,300.00 5.00% 6,615.00 5.00% 6,945.75

Sage payroll £710 + 5% = £750 + Sage accounts pro upgrade with 3 users £112.50 p/m = £1350 = £2,100, Ionet annual contract £1600 (3 year fixed price 22/3/16 - 19 @ £133.33 p/m), Carepaks/warranties - printers colour printer warranty est £100 p/a + M725Z printer = £220 + 2 servers est £600 + Adobe renewal + other items/ virus cleaning/additional warranties etc £1350

5022

Printer consumables (cartridges/paper) 4,981.12 3.39% 5,150.00 3.00% 5,304.50 3.00% 5,463.64 3.00% 5,627.54 3.00% 5,796.37

Based upon actual expenditure - maintain 2016/17 budget + 3%

5023Computer Software 16.67 2899.40% 500.00 -50.00% 250.00 0.00% 250.00 0.00% 250.00 0.00% 250.00 Reduce 2016/17 budget to £250 in line with historic performance

5025 Storage 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

5030 Electric 1,347.04 21.01% 1,630.00 11.96% 1,825.00 0.00% 1,825.00 0.00% 1,825.00 3.00% 1,879.75

Tied into fixed price until 31/10/18. Budget based upon usage 17/10/16-30/10/17 = £1580 + 5% contingency = £1650 + 10% uplift for new contract in Oct 2018

5031 Gas 1,056.74 14.50% 1,210.00 15.70% 1,400.00 0.00% 1,400.00 0.00% 1,400.00 3.00% 1,442.00

Tied into fixed price until 31/10/18. Budget based upon usage 1/9/16-7/8/17 = £1107 + 5% contingency = 1270 + 10 % uplift for new contract in Oct 2018

5032Phone/ Fax/ Broadband 2,768.96 26.40% 3,500.00 10.00% 3,850.00 2.60% 3,950.00 0.00% 3,950.00 1.27% 4,000.00

8 mobile phone Network Est £200 p/m based upon usage = £2400 (fixed for 36 months to 1/7/18) + Mainstream land line phones (fixed to Jan 2018 - 2021 approved Nov 2018 - Broadband is covered by JC cost) est £100 p/m = £1200 + est additionals for new staff est £250.

5033Water/ Sewerage 0.00 0.00 0.00 0.00 0.00 0.00 N/A absorbed within Jubilee Centre N/C 6032 - Inactive

5035

General Waste (inc street bins) 398.80 15.35% 460.00 8.70% 500.00 3.00% 515.00 3.00% 530.45 3.00% 546.36

(24 litter bins brought in house by MCO from streetcare therefore no charge) + Office shredding & recycling- 7 lifts @ £67 per lift = £470 p/a + 4% Environmental standards surcharge + oil increase est 5% = £500

5036

Hygiene disposal (inc dog bins) 5,984.26 4.27% 6,240.00 0.96% 6,300.00 3.50% 6,520.50 3.50% 6,748.72 3.50% 6,984.92

PHS sanitact (fixed to 13/9/19) £12.00 p/a Includes Duty of Care + Sth Glos empty 33 dog bins (based upon 2014/15 figures for 23 bins emptied x1 p/w & 10 bins emptied x2 p/w) =£6088 p/a for 2018/19 + other contingent £200 .

5037E-Mail/ Internet 1,730.99 -13.92% 1,490.00 22.82% 1,830.00 2.50% 1,875.75 2.50% 1,922.64 2.50% 1,970.71

Eset Endpoint 3 year licence paid up front @ £196.62 (2/1/15 - 1/1/18) = £65.54 p/a + £100 contingency. 12/10/16 Finance approved email migration to Cloud. Updated to include Symentec increase of 25p per licence + new finance recruit = £112.20 + £4.25 = £116.45p/m business cloud email licence = £1398 p/a. Microsoft may increase licence costs in December 2017 est max £270 p/a

5038 Web Charges 1,530.00 23.53% 1,890.00 9.79% 2,075.00 2.00% 2,116.50 2.00% 2,158.83 2.00% 2,202.01

Web hosting + 9 hours support @ £370 per 1/4 = £1480 + 3% = £1524 + additional work £500 + domain registration £50 p/a (£100 paid 30/3/17 - 28/3/17)

5039

Playground repair & maintenance inc skatepark 3,135.53 250.82% 11,000.00 0.00% 11,000.00 3.00% 11,330.00 3.00% 11,669.90 3.00% 12,020.00

Based upon historic performance est £8000 + allow est £3000 p/a for new skate park area

5040

Street maintenance/repairs (inc bus shelter clean) 12,014.47 30.51% 15,680.00 0.00% 15,680.00 3.32% 16,200.00 5.00% 17,010.00 5.00% 17,860.50

MCO costs (est) £100 p/m = £1200 p/a also see N/C 9033 for equipment + N/C 5997 + 5998 re vehicle costs + others items such as signs est £500 + 8/3/17 council approved Ambience contract for streetcare costs £11,980.04 (fixed for 3 years until 31/3/20) + £2000 for other ad hoc works - Retain budget

5041

Office Property repair & maintenance 2,087.47 -37.72% 1,300.00 0.00% 1,300.00 3.00% 1,339.00 3.00% 1,379.17 3.00% 1,420.55

Sept Council 2013 approved BS1 to take over the 15 shutter contract (1/10/16 - 30/9/19 fixed price) = £295.08 p/a + other repair items etc £1000. 31/7/16 - £498 LED lights cost added to budget from N/C 3082 Green reserve. Estimated £1300 for 2017/18 + Retain for 2018/19

5042Street vandalism 214.82 365.51% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 Nominal budget £1000 to cover insurance excesses etc

5043 Office 2,944.28 11.06% 3,270.00 0.00% 3,270.00 3.98% 3,400.00 5.00% 3,570.00 5.00% 3,748.50 3 Year cleaning contract ending 31/5/20 Fixed price = £2578.40 p/a

28


cleaning(approved 8/3/17) + additionals = £500 + windows £20 (6 weekly) = £180+ 3.5% = £190 - Retain budget for 2018/19

5045Cleaning materials 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 Replaced by N/C 5072 - Inactive

5046Playground vandalism 69.00 3089.88% 2,201.02 -54.57% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00

Nominal £800 based upon historic averages (Note contingent reserve is held ) + 27/6/17 £1401.02 Insurance settlement for Beacon paid to N/C 4003. Retain nominal £1K for 2018/19

5047Playground services 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 Replaced by N/C 5038 - Inactive

5048Fire & Security 725.39 41.99% 1,030.00 4.37% 1,075.00 3.00% 1,107.25 3.00% 1,140.47 3.00% 1,174.68

BS1 Annual fire, intruder, CCTV + access = £630.79 p/a (fixed to 7/6/18) + est 3.5% = £653 + Annual service est £120 p/a + other items est £300

5050Security call out 0.00 0.00 0.00 0.00 0.00 0.00 Included above - Inactive

5051 Skate Park 0.00 0.00 0.00 0.00 0.00 0.00 Key Hldg Service now covered by youth provision see n/c 5078 - Inactive

5060Salaries - All sites 295,657.17 4.17% 308,000.00 7.79% 332,000.00 4.07% 345,500.00 2.60% 354,500.00 2.40% 363,000.00

The salaries assume a 1.5% p/a pay increase and incremental rises within the Council approved NJC scale points. 2018/19 also encompasses the new Leisure Assistant at 30 hrs p/w and the new Finance Officer at 37 hrs p/w ( both approved by council and funded from the agency services budget N/C 5067 ) + flexible retirement of The Booking Clerk from 37 to 24 hrs p/w with a £1100 p/m contingency for overtime etc. Admin role reduced from 21 to 15 hrs p/w - Youth covered by N/C 5511 etc and will be transferred to N/C 5060 at year end. NJC RESTRUCTURE LINKED TO LIVING WAGE - PROPOSED FIGURES APPLIED

5061

Employers NI - All Sites 24,843.92 6.67% 26,500.00 9.43% 29,000.00 5.52% 30,600.00 2.45% 31,350.00 3.67% 32,500.00

Based upon current employer rates - Amended based upon restructed staff + NJC RESTRUCTURE LINKED TO LIVING WAGE - PROPOSED FIGURES APPLIED

5062

Employer pension - All Sites 49,009.61 16.30% 57,000.00 23.33% 70,300.00 3.41% 72,700.00 3.71% 75,400.00 2.25% 77,100.00

Finalised figures based upon our restructured the actuaries completed 3 year valuation in Nov 16 = 2017/18 employer rate 18.4% + deficit £9300 + 2018/19 employer 19.6% + deficit £9700 + 2019/20 employer 20.7% + deficit £10,100. Dec 16 council approved paying for 3 years early in advance in order to reduce deficit funding by 6.185% = 2017/18 = £9,100, 2018/19 = £9100, 2019/20= £9,100 + predicted 2020/21 20.7% + £10,500 & 2021/22 20.7% + £10,900 - These amounts are annual figures.The figures are recalculated every 3 years linked to performance of the markets. The BSTC budgeted pension figure assumes full pension membership by all employees under auto-enrolment.

SALARY TOTALS 369,510.70 5.95% 391,500.00 10.17% 431,300.00 4.06% 448,800.00 2.77% 461,250.00 2.46% 472,600.00

5065HR Consultancy 505.00 296.04% 2,000.00 6.00% 2,120.00 5.00% 2,226.00 5.00% 2,337.30 5.00% 2,454.17

As approved by Oct 2015 Finance + Nov 2015 Council approved appointing Sth Glos Council for HR @ £52.50 p/h for 2017/18 increasing to £55.5 for 2018/19 (6% increase). Retain budget but to include occupational health & other related items

5066Professional fees 95.00 531.58% 600.00 66.67% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00

Nominal budget - Increased for 2018/19 onwards to allow for annual Data Protection audits in addition to nominal budget

5067Agency Services 4,538.43 32.20% 6,000.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Moved to Salary Budgets as approved by council 20/9/17 to fund new recruits

5068Training - All Sites 2,237.72 56.41% 3,500.00 0.00% 3,500.00 0.00% 3,500.00 0.00% 3,500.00 0.00% 3,500.00

Reduce budget for 2017/18 & May also be required for planned additional fixed term youth workers although external funding may be achieved. Dec 16 approved reduction to £3500

5069 Audit fees 3,373.00 7.92% 3,640.00 1.65% 3,700.00 1.35% 3,750.00 1.33% 3,800.00 1.32% 3,850.00

External annual audit est - £2000, RBS est £700, Sth Glos internal audit rolling contract based upon 3 days @ £224 per day (2016/17) + pay uplift + £30 p/h additionals = £672 + 2.5% = £690 + contingency est £250

5070Insurance - All sites 11,331.36 19.84% 13,580.00 12.30% 15,250.00 10.00% 16,775.00 3.00% 17,278.25 3.00% 17,796.60

July 16 - contract extended to 31/5/19 (approved May 15) with 10% discount on main Aviva non fleet policy (inc IPT) = £10,671 based upon 2017/18 position @ 1/11/17 = £12,950 + fleet £855= £13,805 + 3% = £14,220 + broker fee £30 + additions etc est £1000. 2019/20 budget increased by 10% to allow for new policy and possible increase

5071Legal Costs - All sites 97.50 925.64% 1,000.00 -50.00% 500.00 0.00% 500.00 0.00% 500.00 0.00% 500.00 Nominal - Reduced based upon historic usage

5072 Gen Exps 807.74 48.56% 1,200.00 0.00% 1,200.00 3.00% 1,236.00 3.00% 1,273.08 3.00% 1,311.27 Based on current expenditure est £100 p/m

5073Chairmans Allowance 226.33 120.92% 500.00 0.00% 500.00 0.00% 500.00 0.00% 500.00 0.00% 500.00 Retain Established budget - Includes Xmas cards

5074

Community Development Grant Aid 8,891.00 181.18% 25,000.00 -16.00% 21,000.00 19.05% 25,000.00 0.00% 25,000.00 0.00% 25,000.00

Community development grant aid for projects up to approx £4K as approved by Council September 2011 - Retain budget. 2018/19 £4K moved to Community Festival N/C 5087 agreed Nov 16

5075

S137 Exps (larger grant funding) 5,500.00 4.55% 5,750.00 0.00% 5,750.00 0.00% 5,750.00 0.00% 5,750.00 0.00% 5,750.00

4 Towns Play Association £5,750 (uplift from £5000 approved at Oct 2013 LY&A)

5076 S137 Exps 3,523.00 70.31% 6,000.00 0.00% 6,000.00 0.00% 6,000.00 0.00% 6,000.00 0.00% 6,000.00 Maintain 2016/17 budget

29


(general grant Aid & ex-gratias)

5077

S137 Exps (Service Level Agreements) 7,312.56 2.18% 7,472.00 0.00% 7,472.00 0.00% 7,472.00 0.00% 7,472.00 0.00% 7,472.00

P & BS volunteer £1,158.84, Chinese Assoc £1,764.37 + Victim Support £848.19 , + 3 Brooks Nature Conservation £2,000 - Approved by LY&A 15/12/14 (possibly promotion of well being under Local Govt Act 2000) + Bouncing Babies = £1,700 -

5077a

Non 137 Exps (Service Level agreement) 2,404.24 0.03% 2,405.00 0.00% 2,405.00 0.00% 2,405.00 0.00% 2,405.00 0.00% 2,405.00

4 Towns Transport £2,404.24 under Transport Act 1985 section 106a (moved from N/C 5077),

5079Other (NON 137) 28,045.00 1.80% 28,550.00 1.75% 29,049.00 3.00% 29,920.47 3.00% 30,818.08 3.00% 31,742.63

Citizens Advice = £14065 for 2017/18 approved Nov 2016 (£13789 approved for 2016/17) Finance under Local Govt Act 1972 section 142-2A - 2018/19 £14342 requested Oct 17 Dedicated Police officer (50% funding of 22 hrs p/w) = £14,485 (approved by Nov 16 Finance under Local Govt & Ratings Act 1997 Section 31 Crime Prevention). - 2018/19 £14707 requested Oct 2017

TOTAL GRANT & OTHER FUNDING 55,675.80 35.03% 75,177.00 -4.66% 71,676.00 6.80% 76,547.47 1.17% 77,445.08 1.19% 78,369.63

5080 Misc 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 Not required

5081Mileage - all sites 1,137.37 23.09% 1,400.00 0.00% 1,400.00 3.50% 1,449.00 3.50% 1,499.72 3.50% 1,552.21

Mileage @ 50.5P per mile under NALC guidelines. This figure was agreed by Council over 4 years ago & will be maintained until IR increase above this level. Budget based upon current performance + historic usage over prior year

5082Bank Charges & interest 941.34 37.04% 1,290.00 0.00% 1,290.00 3.50% 1,335.15 3.50% 1,381.88 3.50% 1,430.25

Barclaycard etc approx £35 p/m = £420 + Barclays bank, internet & payflow charges charges est £80 p/m less 20% loyalty bonus = £770 + other items such as cancelled cheques etc £100

5083 Copier costs 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 see N/C 5022

5084Teenage Provision 0.00 0.00 0.00 0.00 0.00 0.00 In Earmarked Reserves N/C 3080 + Youth funding N/C 5078 - Inactive

5085Firework Display 7,514.70 14.44% 8,600.00 3.02% 8,860.00 3.00% 9,125.80 3.00% 9,399.57 3.00% 9,681.56

Budget increased by 3% to allow for inflation and other economic factors which may impact firework prices. Agreed with Vicky 1/11/17

5086 Election costs 0.00 #DIV/0! 5,000.00 0.00% 5,000.00 0.00% 5,000.00 0.00% 5,000.00 0.00% 5,000.00

2015 elections were £15,121 . Also see reserves N/C 3087 - The £5k p/a budget is to fund potential bi-elections. Roll unspent year end budget into N/C 3087

5087

Community Events (Exc firework display) 21,241.23 13.46% 24,100.00 8.30% 26,100.00 -13.79% 22,500.00 0.00% 22,500.00 0.00% 22,500.00

Re Energise management contract approved 11/3/15 @ £21000 p/a 2016 - 2018+ Banner updates est £100 + Road closure £150 + medals/trophies est £350 + other items £500. 20/7/16 Council approved £2K from reserves to be fenced and allocated by council for the event in 2017 + Nov 16 increased it by £250 to cover inflatables + live band. 2018/19 - Nov 16 council approved adding £4K ring fenced from Community grant aid N/C 5074 for 2018 Festival . - (EXCLUDES FESTIVAL FLYERS HELD IN N/C 5015 + Youth element of £1200 held within N/C 5500),

5088Village Green maintenance 240.00 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 No longer valid - See N/C 6046

5089

Village Green Vandalism & other damage 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

2014/15 - See N/C 5046 + 5088. 2014/15 - Carnival repairs one off fee see also N/C4004

5090Village Green other costs 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 See 9038 + Earmarked Reserves 3070

5091Allotment Funding 540.00 85.19% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 Nominal - Retain 2017/18 budget

5092Britain in Bloom 0.00 #DIV/0! 1,000.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 3017 - Funds transferred from reserves as & when required. £1000 approved by Oct 15 LY&A from N/C 3017. Aug 17 LY&A approved £1K tfr from NC 3017

5499Youth S137 Exp & SLAs 12,775.00 56.56% 20,000.00 0.00% 20,000.00 0.00% 20,000.00 0.00% 20,000.00 0.00% 20,000.00

From 5078 Youth Provision restructure approved by Sept 2011 Council to include a Youth grant aid £10,000 S137 (to include Xmas party from N/C 5087) Service level agreement £10,000 S19 Misc Provision (BSYFC grant aid of £2300 approved at July 2012 Council + Cricket Club £3.5K approved Jan 15 + £2350 Christ the King Church (increased from £1600 Aug 16 Finance) + £1850 Winterguard Academy. Feb 15 Finance approved allocating any year end unspent funds to skatepark contingency N/C 3081. Sept Sept 17- Council approved allocating unspent funds to youth reserves N/C 3081 to be reviewed at 2018 Strategic Planning.

5500 Youth Core Expenditure

3,942.70 -100.00% 34,275.00 #DIV/0! 34,200.00 #DIV/0! 34,200.00 #DIV/0! 34,200.00 #DIV/0! 34,200.00 Shared minibus @ £125.10 p/m = £1501.20 p/a (being 20%) council approved 19/11/15 + running costs/insurance est £1000 under Local Govt Act 1972 Section 142-2A Community Festival youth element or skatepark event est £1200

30


Skatepark reserves annual reserve £5K N/A as already applied to N/C 3081- Section S19 Miscellaneous Provision + weekend clearance @ £20p/w = £1040. Expenses £500 Youth council budget £5,000 2 youth workers on 1 year fixed term contracts each working 8 hours p/w @ £12.89 p/h = £10725 + 27% employer costs = £13,620.75 + 2% = £13893 for 2 years Feb 15 Finance approved allocating any year end unspent funds to skatepark contingency N/C 3081. Sept Sept 17- Council approved allocating unspent funds to youth reserves N/C 3081 to be reviewed at 2018 Strategic Planning.

5500a

Youth funding (Beacon Teen Shelter) 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Moved from N/C 5078b Friends of Jubilee Green Teen shelter funding for Aug 2013 from N/C 3080 as approved by Council Jan 2011 item 10.6+ Nov 2012 item 12.3 - £10,811 - Section S19 Miscellaneous Provision

5500b

Youth Funding Residential Expenditure 0.00 #DIV/0! 315.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Linked to residential income N/C 4013.

5501

Youth Positive Activities Expenditure 1 (2015/16) 6,198.78 -46.28% 3,329.98

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

From N/C 5078c Funding from Positive Activities Programe - awarded £6,790 for 2013/14 + £10,137.14 for 2014/15 + £10,137.14 for 2015/16 - SEE N/C 4013. this will include the Kids Kaos cover June - 16/7/13. ROLL BALANCE OF £3521.12 INTO 2014/15. £9528.76 rolled into 2016/17 at 15/16 Year end

5501A

Youth Positive Activities Expenditure 1 (2014/15) 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

From N/C 5078c Funding from Positive Activities Programe - awarded £6,790 for 2013/14 + £10,137.14 for 2014/15 + £10,137.14 for 2015/16 - SEE N/C 4013. this will include the Kids Kaos cover June - 16/7/13. ROLL BALANCE OF £5270.47 INTO 2015/16

5501B


ROLL 2013/14 BALANCE OF £3521.12 INTO 2014/15

5502


Tfr from N/C 5078d - Kids Kaos + refreshments 15/7/13 - 31/3/14. ROLL 2013/14 BALANCE OF £843.80 INTO 2014/15. £274.76 rolled into 2016/17 at 15/16 Year end

5503A

Youth Positive Activities Expenditure 3 (2015/16) 1,812.44 -76.48% 426.25

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 4503 for grant payment to cover Lead Activity Worker for 2.5 hrs p/w @ £17.95 p/h + Assistant worker for 2.5 hrs p/w @ £10.95 p/h (£3757 p/a) + equipment & resources inc drinks & footballs etc @ £7 p/w each over 52 weeks (£364 p/a). Roll any balance at year end. £2238.69 rolled into 2016/17 at 15/16 Year end

5503B


See N/C 4503 for grant payment to cover Lead Activity Worker for 2.5 hrs p/w @ £17.95 p/h + Assistant worker for 2.5 hrs p/w @ £10.95 p/h (£3757 p/a) + equipment & resources inc drinks & footballs etc @ £7 p/w each over 52 weeks (£364 p/a). Roll any balance at year end.

5504

Youth Positive Activities Expenditure 4 0.00 #DIV/0! 2,400.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 4504 for grant payment for hire package of 2 day skate park event at 2014 Community Festival. £2400 granted for 2014/15 + £2400 granted fpr 2015/16 both for the festival. £2400 rolled into 2016/17 at 15/16 Year end

5505

Youth Positive Activities

Expenditure 5 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 4505 for grant payment for additional 8 hrs p/w for Youth Participation Worker + on costs. To be offset against N/C 5060 - 5062 (salary codes). £8033.80 added to salary budget N/C 5060 at 2014/15 year end

5506

Youth Positive Activities Expenditure 6 122.92 9829.22% 12,205.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 4506 for grant payment £12500 for 4 Active Citizenship residential courses & staffing, training etc - £12,327.92 rolled into 2016/17 at 15/16 Year end. This is not time limited - ROLL AT YEAR END- Approval received from Sth Glos 26.5.16 that this now relates 2016.17

5507

Community Grant 2015/16 Expenditure 7 2,408.59 -96.20% 91.41

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 4507 for grant payment £2500 for 2 Art projects. £2500 rolled into 2016/17 at 15/16 Year end.TO BE USED BY NOV 2016

5509

Community Grant 2016/17 Expenditure 9 1,915.30 -92.97% 134.70

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

£2050K from Community festival skatepark event and street art project - See N/C 4509. £2500 rolled into 2016/17 at 15/16 Year end

5510

Positive Activities 2016/17 Expenditure 10 4,159.00 16.11% 4,829.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

£4121 - Detached youth work + £4867 for sports activities - see N/C 4510 received 15/4/16

5511 Positive Activities 2017/18 +

0.00 #DIV/0! 8,000.00 -25.00% 6,000.00 -100.00%

0.00 #DIV/0! 0.00 #DIV/0! 0.00 3 Weekly youth work sessions for JC hard courts, girls night & skatepark sessions - See N/C 4511. allocated for 2017/18. This covers youth salaries and expnditure will be transferred to the salary budget N/C 5060 at year end

31


2018/19 Expenditure 11

Total Youth Funding 33,334.73 158.01% 86,006.34 -30.01% 60,200.00 -9.97% 54,200.00 0.00% 54,200.00 0.00% 54,200.00

5997

Street Cleanser Vehicle Running Costs 2,210.74 67.36% 3,700.00 -13.51% 3,200.00 3.00% 3,296.00 3.00% 3,394.88 3.00% 3,496.73

Fuel = est £120 p/m = £1440 based on max Transit van performance + road tax est = £250 + MOT & other repairs/services, tyres etc est = £1500 based upon historic figures (Insurance included within n/c see 5070). Roll unspent year end budget into vehicle reserve N/C 3023

5998

Street Cleanser Vehicle Lease 0.00 0.00 0.00 0.00 0.00 0.00

Vehicle purchased March 2013 - Inactive

5999

Maintenance Van Running Costs 1,183.52 96.45% 2,325.00 37.63% 3,200.00 3.00% 3,296.00 3.00% 3,394.88 3.00% 3,496.73

Astra Van - Fuel £70 p/m = £840 p/a + Tax £225, service/repairs/mot £1200 ,(insurance included within N/C 5070). Roll unspent year end budget into vehicle reserve N/C 3023. ADJUSTED TO COVER A TRANSIT VAN FOR 2018/19 IN LINE WITH APPROVED STRAGIC PLAN - SEPT 2017

OFFICE SUB TOTAL 610,967.01 22.44% 748,042.16 1.26% 757,493.30 2.35% 775,268.61 2.28% 792,917.72 2.13% 809,797.15

Bradley Stoke Jubilee Centre


Year End

2017/18 %


2018/19 %


2019/20 %

change 2019/20 est

2020/21 %

change 2020/21 est

2021/22 %

change 2021/22 est 2017/18 + 2018/19 DETAILS

6010 Rent/Service 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

6011 Rates 9,320.75 -2.51% 9,087.00 3.00% 9,359.61 3.00% 9,640.40 3.00% 9,929.61 3.00% 10,227.50 Reduced bill from £9740 after appeal- 2017/18 rates = £9087 + 3%

6012 Licenses 1,077.73 15.06% 1,240.00 2.42% 1,270.00 3.00% 1,308.10 3.00% 1,347.34 3.00% 1,387.76PPL £220, PRS £450, MPL £170 + Premises licence £180, TV licence = £150, + additionals est £100.


6030 Electric 3,475.94 22.27% 4,250.00 -3.53% 4,100.00 0.00% 4,100.00 0.00% 4,100.00 5.00% 4,305.00

Fixed price contract until Oct 2018. Based upon 2016/17 usage = £3500 + 10% uplift for new contract in Oct 2018 + 5% contingency (Note LED lighting will positively impact expenditure)

6031 Gas 4,392.32 32.05% 5,800.00 1.72% 5,900.00 0.00% 5,900.00 0.00% 5,900.00 5.00% 6,195.00

Main building on fixed price contract until 31/10/18. Changing room switched to new contract 12/1/16. Budget based upon usage Aug 16 - 17 = £5100 + 5% contingency + 10% uplift for new contract in Oct 2018 = £5900

6032Phone/Broadband 519.72 69.32% 880.00 -20.45% 700.00 3.00% 721.00 3.00% 742.63 3.00% 764.91

Mainstream fixed price contract to Jan 2018. Based upon line rental @ £12 p/m = £36 per 1/4 = £144 p/a + calls est £5 p/m = £60 p/a + superfast broadband @ £31 p/m = £372. Est £56 p/m with new contract in 2018 = £672

6033Water/ Sewerage 2,059.23 17.52% 2,420.00 -6.20% 2,270.00 5.00% 2,383.50 5.00% 2,502.68 5.00% 2,627.81

Based upon 2016/17 year end actual usage = £2060 + 10% - Reduction due to motion sensor taps in ladies WC

6035General Waste 1,504.00 27.66% 1,920.00 9.38% 2,100.00 0.00% 2,100.00 0.00% 2,100.00 5.00% 2,205.00

New contract - 1100L general waste x 2 p/w + 1100L recycling x 1 p/w 3 year fixed rate contract to 8/3/18 @ £32 p/w = £1664 + est 15% extra collections @ £250 = £1920 + 10% for new contact

6036

Hygiene supplies/disposal 368.77 35.59% 500.00 0.00% 500.00 3.00% 515.00 0.00% 515.00 0.00% 515.00

PHS sanitact (3 Year Fixed to 13/9/19) - 8 sanitacts + 2 nappy bins with Eurobin (13 collections p/a) + 1 Flowsaver = £310.50 p/a. Includes Duty of Care + £150 contingent .

6041

Property repair & maintenance 20,724.23 21.11% 25,100.00 1.59% 25,500.00 3.00% 26,265.00 5.00% 27,578.25 5.00% 28,957.16

A1 annual contract fixed to 31/5/20 (agreed 8/3/17) - JC (inc offices) = £4543 p/a + CR = £3271 p/a = £7814 + BS1- 20 shutter contract 1/10/16 - 30/9/19 Fixed @ £394 p/a (approved 12/10/16) + shutter repairs est £1200 + other general decorating & repairs estimate = £16,000 (based upon previous years figures) inc service & maintenance of moveable wall.

6042Property vandalism 250.00 300.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 Nominal figure to cover repairs + insurance excesses etc

6043Cleaning contractors 6,477.34 9.61% 7,100.00 0.00% 7,100.00 0.00% 7,100.00 5.00% 7,455.00 5.00% 7,827.75

3 Yr cleaning contract ending 31/5/20 fixed price ( approved 8/3/17) inc 2 hrs p/w + changing rooms = £6399.70 + additionals £500 + windows £20 per 6 weeks = £175 + 2% = £180

6045

Cleaning materials - All sites 295.51 35.36% 400.00 3.00% 412.00 3.00% 424.36 3.00% 437.09 3.00% 450.20

Nominal budget for items not covered within N/C 6072 - Retain budget + 3%

6046Ground maintenance 17,235.67 35.30% 23,320.00 0.00% 23,320.00 3.00% 24,019.60 3.00% 24,740.19 3.00% 25,482.39

3 Yr Fixed price Contract Ambience £14,320.40 p/a approved 10/2/16 (Contract ends 31/3/19) + est £3000 for top dressing 2 football pitches + est £5500 for additional pitch and grounds repairs etc including Vertidrainer service est £500 p/a + hard courts and floodlights maintenance/repairs. Based upon historic figures + includes village green maintenance

6048Fire & Security 2,278.84 27.70% 2,910.00 -6.12% 2,732.00 3.00% 2,813.96 3.00% 2,898.38 3.00% 2,985.33

BS1 fixed contract ends 7/6/18 -intruder, fire, alarm,CCTV + access controls = £880 + 3% = £906 + Corps annual key hldg rolling contract = £365 + 3% = £376 + annual fire service est £250 + fire & security upgrades, call outs & repairs contingency est £1200

32


6049Ad Hoc security 0.00 0.00 0.00 0.00 0.00 0.00 See N/C 6048 - Inactive

6050Security call out 0.00 0.00 0.00 0.00 0.00 0.00 Incorporated within N/C 6048 - Inactive

6065Consultancy Fees 0.00 0.00 0.00 0.00 0.00 0.00 See N/C 5066 - Inactive

6072

All sites Gen Exps (eg hand towels etc) 2,223.79 150.02% 5,560.00 10.61% 6,150.00 2.50% 6,303.75 2.50% 6,461.34 2.50% 6,622.88

Initial - 3 towel leases for 3 Activity Centres @ £81.12 p/a per site = £244 p/a (fixed to 30/11/17) + 3% = £252 (reduced following hand dyers installations in 2015) + Monthly toilet roll, foam soap etc supplies all sites increased linked new contract and prices - est £450 p/m = £5400 p/a + other items est £500.

6073

Other Gen Exps (eg keys/clothing) 520.80 92.01% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00

Nominal budget. Est £800 for staff workwear + £200 for keys etc

6074

RefreshmentVending Machine 0.00 0.00 0.00 0.00 0.00 0.00

LEASE CANCELLED 29/2/08 AT END OF RENTAL AGREEMENT - Inactive

6075

Hygiene Vending Machine 0.00 0.00 0.00 0.00 0.00 0.00

Nolonger have vending machine wef June 2008- reduce to Nil - Inactive

6080 Misc 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

BS Jubilee Ctr SUB TOTAL 72,724.64 27.17% 92,487.00 1.00% 93,413.61 2.33% 95,594.67 3.26% 98,707.51 3.90% 102,553.70

Brook Way


Year End

2017/18 %


2018/19 %


2019/20 %

change 2019/20 est

2020/21 %

change 2020/21 est

2021/22 %



7011 Rates 5,083.00 -14.74% 4,333.80 3.00% 4,463.81 3.00% 4,597.73 3.00% 4,735.66 3.00% 4,877.73 Reduced from £5324 after appeal - 2017/18 rates = £4333.80 + 3%

7012 Licenses 1,038.85 15.51% 1,200.00 0.00% 1,200.00 3.00% 1,236.00 3.00% 1,273.08 3.00% 1,311.27PPL £200 + PRS £400 + MPL £170 + Premises licence £180, TV £150 + contingency £100


7030 Electric 3,082.08 24.92% 3,850.00 24.16% 4,780.00 0.00% 4,780.00 0.00% 4,780.00 5.00% 5,019.00

Fixed price contract runs to 31/10/18. Estimated budget based upon usage 1/8/16 - 17 = £4140 + 10% for new contract + 5% contingency for possible increased usage by both hirers and the Radio etc = £4780 (Note this budget includes the Radio usage which is seperately metered and invoiced). This income is applied to BW N/C 4007) (Note LED lighting has positively impacted expenditure levels).

7031 Gas 1,617.45 28.29% 2,075.00 7.95% 2,240.00 0.00% 2,240.00 0.00% 2,240.00 5.00% 2,352.00

Fixed price contract commenced 20/1/16 - 31/10/18. Based upon current usage Aug 2016 - 17 = £1500 + 10% for new contract in Oct 2018 + 5% contingency = £1740 + £500 in case of bookings/increased usage

7032Phone/Broadband 417.35 86.89% 780.00 -10.26% 700.00 3.00% 721.00 3.00% 742.63 3.00% 764.91

Mainstream fixed price contract to Jan 2018. Based upon line rental @ £12 p/m = £36 per 1/4 = £144 p/a + calls est £5 p/m = £60 p/a + superfast broadband @ £31 p/m = £372 + £200 contingency. Est £56 p/m with new contract in 2018 = £672

7033Water/ Sewerage 529.44 51.10% 800.00 -37.50% 500.00 5.00% 525.00 5.00% 551.25 5.00% 578.81

Based upon April & Sept 2017 usage = £440 + 10% Reduction due to motion sensor taps in gents WC

7035General Waste 1,946.00 -1.34% 1,920.00 9.38% 2,100.00 0.00% 2,100.00 0.00% 2,100.00 5.00% 2,205.00

Contract - 1100L general waste x 2 p/w (BW + MCO) + 1100L Recycling x 1 p/w - 3 year fixed rate contract to 8/3/18 @ £32 p/w = £1664 + est 15% extra collections @ £250 = £1920 + 10% for new contract

7036Hygiene disposal 319.89 15.66% 370.00 0.00% 370.00 5.00% 388.50 0.00% 388.50 0.00% 388.50

PHS sanitact (3 Years Fixed to 13/9/19) - 4 sanitacts + 1 nappy bin with Eurobin (13 + collections p/a) + 1 Flowsaver = £263 Includes Duty of Care + £100 contingency

7041

Property repair & maintenance 9,831.03 44.95% 14,250.00 3.16% 14,700.00 3.00% 15,141.00 5.00% 15,898.05 5.00% 16,692.95

A1 annual contract fixed to 31/5/20 (agreed 8/3/17) = £3634 + BS1 20 shutter contract 1/10/16 - 30/9/16 Fixed @ £60 p/a (approved 12/10/16) + shutter call outs & repairs est £500 + other general repairs, decorating estimate = £10,500 inc service & maintenance of moveable wall.

7042Property vandalism 0.00 #DIV/0! 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 Nominal figure to cover repairs + insurance excesses etc


3 Yr cleaning contract ending 31/5/20 (approved 8/3/17) = £5522.20 + additionals = £500.

7046Ground maintenance 4,497.67 0.05% 4,500.00 11.11% 5,000.00 3.00% 5,150.00 3.00% 5,304.50 3.00% 5,463.64

3 Yr Fixed price Contract Ambience £1847 p/a approved 15/2/16 (Contract ends 31/3/19) = £1850 + est £2650 (based upon 2015/16 figures) for additionals especially as the courts are to become open space which may mean higher maintenance costs.

7048 Fire & Security

971.46 188.23% 2,800.00 1.29% 2,836.00 3.00% 2,921.08 3.00% 3,008.71 3.00% 3,098.97 BS1 fixed contract ends 7/6/18 -intruder, fire, alarm,CCTV + access controls @ £978 p/a + 3% = £1010 + annual fire service est £250 + annual maintenance Corps key hldg = £365 + 3% = £376 + fire & security

33


upgrade, call outs + repairs etc est £1200 p/a.

7049Ad Hoc security 0.00 0.00 0.00 0.00 0.00 0.00 incorporated in N/C 7048 - Inactive

7050Security call out 0.00 0.00 0.00 0.00 0.00 0.00

incorporated in N/C 7048 - Inactive


7073

Other Gen Exps (eg keys/safety excludes clothing) 152.87 30.83% 200.00 0.00% 200.00 0.00% 200.00 0.00% 200.00 0.00% 200.00

Nominal budget

7080 Misc 0.00 0.00 0.00 0.00 0.00 0.00

BROOK WAY SUB TOTAL 34,854.31 26.55% 44,108.80 4.56% 46,119.81 1.97% 47,030.31 3.24% 48,553.88 4.22% 50,600.86

Baileys Court


Year End

2017/18 %


2018/19 %


2019/20 %

change 2019/20 est

2020/21 %

change 2020/21 est

2021/22 %



8011 Rates 10,064.25 -5.08% 9,553.00 3.00% 9,840.00 3.00% 10,135.20 3.00% 10,439.26 3.00% 10,752.43 Reduced from £10316 after appeal. 2017/18 = £9553 + 3%

8012 Licenses 857.35 39.97% 1,200.00 0.00% 1,200.00 3.00% 1,236.00 3.00% 1,273.08 3.00% 1,311.27TV £150 + premises Licence est £180 + PPL = £200, MPL = £170 + PRS £400 + contingency £100


8030 Electric 2,339.36 70.99% 4,000.00 0.00% 4,000.00 0.00% 4,000.00 0.00% 4,000.00 3.00% 4,120.00

Fixed price contract ends 31/10/18. Estimated budget based upon usage 4/8/16 - 27/7/17 = £3300 + 10% for Oct 2018 new contract + 5% contingency = £2890 (Note LED lighting has positively impact expenditure)

8031 Gas 4,045.10 16.19% 4,700.00 6.38% 5,000.00 0.00% 5,000.00 0.00% 5,000.00 5.00% 5,250.00

Fixed price contract ends 31/10/18.Estimated budget based upon usage 2/8/16 - 31/7/17 = £4300 + 10% for Oct 2018 new contract + 5% contingency = £5800

8032Phone/Broadband 616.20 26.58% 780.00 -10.26% 700.00 3.00% 721.00 3.00% 742.63 3.00% 764.91

Mainstream fixed price contract to Jan 2018. Based upon line rental @ £12 p/m = £36 per 1/4 = £144 p/a + calls est £5 p/m = £60 p/a + superfast broadband @ £31 p/m = £372 + £200 contingency. Est £56 p/m with new contract in 2018 = £672

8033Water/ Sewerage 1,941.79 46.77% 2,850.00 -8.77% 2,600.00 5.00% 2,730.00 5.00% 2,866.50 5.00% 3,009.83

Based upon usage 20/4/16 - 17= £2040 + 10% = £2000 + £600 contingency for bowls irrigation etc

8035General Waste 1,524.00 25.98% 1,920.00 9.38% 2,100.00 0.00% 2,100.00 0.00% 2,100.00 5.00% 2,205.00

New contract - 1100L general waste x 2 p/w + 1100L recycling x 1 p/w 3 year fixed rate contract to 8/3/18 @ £32 p/w = £1664 + est 15% extra collections @ £250 = £1920 + 10% for new contact

8036Hygiene disposal 565.72 -4.55% 540.00 -9.26% 490.00 5.00% 514.50 0.00% 514.50 0.00% 514.50

PHS sanitact (3 Years Fixed to 13/9/19) - 8 sanitacts + 1 nappy bin with Eurobin (13 collections p/a reduced from 26 ) + 2 Flow saver = £389 p/a + other contingency £100

8041

Property repair & maintenance 15,745.05 54.21% 24,280.00 -0.33% 24,200.00 3.00% 24,926.00 5.00% 26,172.30 5.00% 27,480.92

A1 annual contract fixed to 31/5/20 (agreed 8/3/17) = £6722 + BS1 for 23 shutter contract 1/10/16 - 30/9/19 fixed @ £453 p/a (approved 12/10/16) + shutter repairs est £1500 + other general repairs/ decorating etc estimate = £15,500 including service of moveable wall .

8042Property vandalism 0.00 #DIV/0! 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 Nominal figure to cover repairs + insurance excesses etc


3 Yr cleaning contract ending 31/5/20 (approved 8/3/17)= £6399.70 + additionals = £500.

8046Ground maintenance 30,413.30 3.57% 31,500.00 -7.94% 29,000.00 3.00% 29,870.00 3.00% 30,766.10 3.00% 31,689.08

3 Yr fixed price contract Ambience £8755 p/a approved 10/2/16 (Contract ends 31/3/19 + inc 43 outfield cuts March - Oct annually) + Avon Sportsground bowls maintenance 3 yr contract ends 31/10/2019= £4900 + materials for bowls green £2,000 ( based upon usage expenditure Aug 15 - July 16 = £1866.07 + 3%) + 2017/18 end of year extensive repair £1000 + BSCC Cricket club wicket maintenance for 43 weeks (Feb - Nov inclusive) @ 18 hrs p/w = 774 hrs @ £8 p/h= £6192 + 3% = £6380 + cricket green materials £2000 + additional grass pitch + other repairs inc car park area etc est = £4,000

8048Fire & Security 1,075.34 188.28% 3,100.00 -9.68% 2,800.00 3.00% 2,884.00 3.00% 2,970.52 3.00% 3,059.64

BS1 fixed contract ends 7/6/18 -intruder, fire, alarm,CCTV + access controls = £955 + 3% = £985 + Corps annual key hldg = £365 + 3% = £376 + annual fire service est £250 + fire & security upgrades, call outs & repairs contingency est £1200

8049Ad Hoc security 0.00 0.00 0.00 0.00 0.00 0.00 incorporated in N/C 8048 - Inactive

8050Security call out 0.00 0.00 0.00 0.00 0.00 0.00 incorporated in N/C 8048 - Inactive

34



8066 Professional 0.00 0.00 0.00 0.00 0.00 0.00 See N/C 5066 - Inactive

8073

Other Gen Exps (eg keys/safety excludes clothing) 93.85 219.66% 300.00 -50.00% 150.00 33.33% 200.00 0.00% 200.00 0.00% 200.00

Nominal Budget

8080 Misc 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

BAILEYS COURT SUB TOTAL 74,662.93 24.05% 92,623.00 -2.85% 89,980.00 2.49% 92,216.70 3.33% 95,289.89 3.86% 98,964.82

New Assets


Year End

2017/18 %


2018/19 %


2019/20 %

change 2019/20 est

2020/21 %

change 2020/21 est

2021/22 %


9010Postage equipment 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

9015

Computer Hardware - All sites 591.00 153.81% 1,500.00 -20.00% 1,200.00 0.00% 1,200.00 0.00% 1,200.00 0.00% 1,200.00

Nominal budget

9019Youth Equipment 550.00 -84.55% 85.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See Youth codes N/C 5500.Book case for skatepark shipping container -Sept 17 £85 tfrd from N/C 5500

9020Playground Equipment 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

2015/16 - £960 wooden football wall to be adopted from FOJG once installed approvedby council 8.7.15

9021 Bus shelters 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 See Reserves N/C 3019

9022Street Furniture 1,769.78 97.76% 3,500.00 0.00% 3,500.00 0.00% 3,500.00 0.00% 3,500.00 0.00% 3,500.00

Sept 2014 - Council agreed maintaining £3.5 K budget for future years. Roll at year end to n/c 3019

9024Office furniture 187.70 113.11% 400.00 50.00% 600.00 0.00% 600.00 0.00% 600.00 0.00% 600.00 Nominal Budget - Increased linked to current figures

9025BS Jubilee Ctr Furniture 347.18 476.07% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 Nominal budget

9026Brook Way Furniture 241.95 313.31% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 Nominal budget

9027Baileys Court Furniture 0.00 #DIV/0! 2,000.00 0.00% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 Nominal Budget

9028 H & S Assets 0.00 #DIV/0! 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 Nominal Budget

9029Office Equipment 391.90 155.17% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 Nominal budget

9030BS Jubilee Ctr Equipment 7,519.28 -73.40% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 0.00% 2,000.00

Nominal budget also covering sports equipment such as goal nets etc

9031Brook Way Equipment 37.49 2567.38% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 0.00% 1,000.00 Nominal budget .

9032Baileys Court Equipment 1,825.53 9.56% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 0.00% 2,000.00 Nominal budget

9033

Maintenance Worker + Street Cleanser - new equipment 1,172.36 27.95% 1,500.00 0.00% 1,500.00 0.00% 1,500.00 0.00% 1,500.00 0.00% 1,500.00

Nominal budget

NEW ASSETS SUB TOTAL 14,634.17 29.73% 18,985.00 -0.97% 18,800.00 0.00% 18,800.00 0.00% 18,800.00 0.00% 18,800.00

Planned Projects - showing major

expenditure from earmarked reserves


Year End

2017/18 %


2018/19 %


2019/20 %

change 2019/20 est

2020/21 %

change 2020/21 est

2021/22 %


9034Office New Building Work 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

9035

Savages Wood New Building Work 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Shipping containers agreed by finance 8/3/17 from reserves N/C 3079

9036

Brook Way New Building Work 3,463.48 -99.45% 19.00

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Dec 2015 - 2015/16 £2.5K MOVED FROM N/C 7041 TO INSTALL NEW SHIPPING CONTAINER WORKSHOP. 21/7/16 - council approved £2K for radio storage shipping container + additionals taken from N/C7041. £50K for carpark + courts development approved 21/7/16 - see N/C 3014 - 23/1/17 £1463.48 tfrd to N/C 9036 to cover expenditure to date. £19 tfrd from N/C 3081 24/4/17

35


9037

Baileys Court New Building Work 12,600.78 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Kitchen installation for Orchard Room - from 2016 Strategic Planning funded from N/C 3012

9038Village Green Development 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

9039 Skate Park 10,083.12 -97.16% 286.08-

100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See N/C 3080 + 3081 - New skate park build. Oct 2013 LY&A approved £2,850 for geotechnical survey + £350 pre planning application for skatepark to N/C 9039. Aug 2014 LYA approved £5K for pre-tender work to N/C 9039 (switched) + site surveys to n/c 9039 (on hold). Oct 14 LYA approved £5K for tender process work + £1K for JNC documentation + Feb 15 Finance approved allocating unspent youth funds from N/C 5499 + 5500 to the contingency at year end. Budget funded from N/C 3081 at year end. Jan 2016 funds moved from N/C 3081 to cover current expenditure.July 2016 - £4937.97 + Aug 16 £362.03 + Jan 17 £7.80 tfrd from reserve N/C 3081 to cover expenditure to date. Nov 16 Tfr £2K from N/C 3081. Nov 16 Council approved spending up to £30K on shipping container development from N/C 3079. 8/3/17 council increased to £38K from N/C 3079 for new container + installation costs .£286.08 tfrd from 3081 16/5/17

9040 Loop system 0.00 3,030.00 0.00 0.00 0.00 0.00See N/C 3024 -£3236.49 Approved 19 April 17 Finance for actual system and £5K approved in reserves to cover installations + works

9041

JC Flood light upgrade to LED 4,990.00 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

JC Flood light LED upgrade from N/C 3082

9046Civic Regalia Refurbishment 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 See N/C 3013

9047Acoustic Boarding 14,673.00 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

2016/17 - JC Woodland Suite = £3865 + 2017/18 - BC Elm room = £5403 + Oak Hall = £5405 from N/C 3012. Nov/Dec 16 approved by council

9048

Britain In Bloom Competition 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

In earmarked reserves N/C3017

9049

On line payment system inc install + licence 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

In earmarked reserves N/C3018

9050

Projector/ flipchart & screen hire - NEW 181.25 -100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See also Income N/C 4109 & surplus reserves N/C 3010. 23/1/17 Earmark 9 £181.25 tfrd from N/C 3081

9052

New Homes Bonus Funded Projects 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

9053

Activity Centres sustainable energy project 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

In earmarked reserves N/C 3082 for all sites - see also N/C 6041 / 7041 / 8041

9054Replace Vehicle 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

See earmarked reserves N/C 3023. Sept 2017 council approved up to £15k expenditure

PLANNED PROJECTS SUB TOTAL 45,991.63 -92.75% 3,335.08

-100.00% 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

TOTAL BUDGETED EXPENDITURE (exc reserves) 853,834.69 17.07% 999,581.04 0.62% 1,005,806.72 2.30% 1,028,910.28 2.46% 1,054,269.00 2.51% 1,080,716.53

Earmarked Reserves


Year End

2017/18 %


2018/19 %


2019/20 %

change 2019/20 est

2020/21 %

change 2020/21 est

2021/22 %

change 2021/22 est Reserve notes

3008New office retention etc 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

3009New office build 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

3010

Projector / flipchart & screen reserve - NEW 525.97 47.32% 774.87 0.00% 774.87 0.00% 774.87 0.00% 774.87 0.00% 774.87

See also Income N/C 4109 & Exp N/C 9050. Jan 2017 for 2016.17 year end £430.15 moved from N/C 4109 and offset £181.25 in N/C 9050 and added to £525.97 in reserves. £248.90 tfrd in April 2017

3011Tree Survey - All sites 4,500.00 11.11% 5,000.00 0.00% 5,000.00 0.00% 5,000.00 0.00% 5,000.00 0.00% 5,000.00

Forward plan aims to achive a balance for a future survey and repairs over the next 5 years. 31.3.15 £1000 tfrd at year end. 31/3/17 £500 tfrd

3012 All sites Refurbishmen

70,000.00 14.29% 80,000.00 6.25% 85,000.00 5.88% 90,000.00 5.56% 95,000.00 5.26% 100,000.00 Oct 2014 approved JC heating @ £5160 to N/C 9035. Sept 14 Council approved giving this budget priority. 31/3/15 increased to £50K at year end.

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t ProjectNov 16 reduced to part fund BC Kitchen and JC/BC Ecoustic boards. 31/3/17 - £5000 tfrd

3013Civic Regalia Reserve 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

Sept 2015 council approved investigating replacement Chain of Office and to retire & mount the previous chain. Current est = £4K. 20.1.16 - Council approved a reduction from £4K to £1010 after receiving alternative quotes - See N/C 9046. March 16 £1010 moved to N/C 9046

3014

BW Development Reserve 48,836.52 -0.04% 48,817.52 0.00% 48,817.52 0.00% 48,817.52 0.00% 48,817.52 0.00% 48,817.52

N/C 3085 moved from BW hardcourts but £25K ring-fenced for possible BW development agreed Jan 2014. April 2014 agreed additional £25K for possible development re public consultation. 21/7/16 council approved extending car park and grassing over hard court + picnic/recreational area development see N/C 9036. Jan 2016 - £1463.48 tfrd to N/C 9036. April 2017 Finance approved applying 2016/17 CIL funding to BW development from N/C 4003. 24/4/17 £19 trfrd to N/C 9036

3015 All sites CCTV 4,000.00 0.00% 4,000.00 12.50% 4,500.00 0.00% 4,500.00 11.11% 5,000.00 10.00% 5,500.00Reimburse reserve to upgrade CCTV at all sites over 5-6 years. 31/3/17 £500 tfrd

3016

Play area replacements Exc Skate park 85,000.00 0.00% 85,000.00 23.53% 105,000.00 4.76% 110,000.00 4.55% 115,000.00 4.35% 120,000.00

Based upon advice from H&S officer - a reserve has been established over a 6 year period to replace equipment based upon the following lines Foxborough gardens £30K + BW £30K + Paddock close £40K + BC £50K = £150K against N/C 9020. 2018/19 - The reserve is £85K but hold £20K for Beacon repairs inc astro-turf near slide and replace rotten equipment.

3017

Britain In Bloom Competition 5,236.13 -19.10% 4,236.13 0.00% 4,236.13 0.00% 4,236.13 0.00% 4,236.13 0.00% 4,236.13

Reducing budget to N/C 9048. £1000 Funds tfrd to BS in Bloom in Oct 15. Aug 17 £1K tfrd to N/C 5092

3018

On line Payment System inc install + licence 2,500.00 0.00% 2,500.00 0.00% 2,500.00 0.00% 2,500.00 0.00% 2,500.00 0.00% 2,500.00 In business plan for future booking/payment system upgrades

3019

Street Furniture Reserve 9,000.00 33.33% 12,000.00 16.67% 14,000.00 14.29% 16,000.00 12.50% 18,000.00 11.11% 20,000.00

Sept 2015 council approved establishing a street furniture reserve to build up especially for bus shelter replacements etc.- see also N/C 9021 + 9022. 31/3/17 £2000 tfrd

3020

NEW Ground maintenance Equipment 3,000.00 0.00% 3,000.00 100.00% 6,000.00 50.00% 9,000.00 33.33% 12,000.00 25.00% 15,000.00

Approved by 2016 Strategic Planning - New reserve to be set against ground maintenance new equipment/ repairs etc - see N/C 9030-9033

3021Replace Office Printer 0.00 0.00 0.00 0.00 0.00 0.00 Copier purchased 2013

3022

Strategic Planning Projects - New 0.00 #REF! 15,000.00 #DIV/0! 15,000.00 0.00% 15,000.00 0.00% 15,000.00 0.00% 15,000.00

Strategic Planning Projects (projects awaiting pricing and approval) Estimated Costings pending quotes and external funding- Mugga £5K (hope to raise £15K) + Cricket nets £2K + BC Boulders & soil banks on BS Way + BW £6K + Beautification £2K

3023Vehicle Replacement 20,000.00 10.00% 22,000.00 13.64% 25,000.00 8.00% 27,000.00 7.41% 29,000.00 3.45% 30,000.00

Reserve for future vehicle replacements. 31/3/15 - increases to £2k at year end. Sept council moved £2K from allotment reserve (N/C 3022) to the vehicle replacement budget & advised to build up reserve over 5 years. Sept 2017 Council approved Transit purchase of £15K

3024 Loop system 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00Approved by 19 April 2017 Finance against N/C 9040. £177.50 to N/C £3030 tfrd to 9040. Loop system purchased see N/C 9040 in 2017/18

3040

Computer Software Upgrading 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

3064Public Access Defibrillator 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 2 Purchased Jan 2014

3065Baileys Court restructure 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

3070Jubilee Green Development 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

3071Graffitti Equipment 0.00 #DIV/0! 0.00 #DIV/0! 2,000.00 0.00% 2,000.00 0.00% 2,000.00 0.00% 2,000.00

Oct LY&A requested costings for heavy duty graffitti removal equipment - Estimated reserve pending firm quotes

3079

Youth Provison (unallocated) 68,292.79 0.00% 68,292.79 0.00% 68,292.79 0.00% 68,292.79 0.00% 68,292.79 0.00% 68,292.79

Introduced June 2012 with year end youth budget rolled at 2013/14 year end + SGC funding of £2739.85 see N/C 4001= £49,491.31- £17,925.46 used to part fund participation worker . ANY YEAR END UNSPENT BUDGET FROM N/C 5499 -5500 WILL BE ADDED TO THIS RESERVE - £7975 moved from N/C 5499 + £30081.85 from N/C 5500 at 2015/16 year end and adjusted. 31/3/17 - £748.76 tfrd to N/C 3081 to cover skatepark build & £38K tfrd to N/C 3080 for new shipping containers. 31/3/17 Unspent youth budgets - £7225 tfrd from N/C 5499 + £31,643.42 from N/C 5500 + £476.87 returned for late skatepark bill. Sept 2017 Council approved retaining unspent youth budgets at year end to reserves ( see N/C 5499 + 5500) to be reviwed at Strategic Planning in 2018

3080 Skate Park Forward Development

38,000.00 0.00% 38,000.00 0.00% 38,000.00 0.00% 38,000.00 0.00% 38,000.00 0.00% 38,000.00 Nov 16 Council approved spending up to £30K on shipping container development from N/C 3079- increased to £38K by March 2017 council - see N/C 9039. 31.3.17 £38K tfrd from N/C 3079

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Reserve - Approved

3081

Skate Park Replacement Reserve/Maintenance 4,000.00 -7.15% 3,713.92 54.82% 5,750.00 34.78% 7,750.00 25.81% 9,750.00 20.51% 11,750.00

See N/C 9039 - New skate park build. Oct 2013 LY&A approved £2,850 for geotechnical survey + £350 pre planning application for skatepark to N/C 9039. Aug 2014 LYA approved £5K for pre-tender work to N/C 9039 (switched) + site surveys to n/c 9039 (on hold). Oct 14 LYA approved £5K for tender process work + £1K for JNC documentation + Feb 15 Finance approved allocating unspent youth funds from N/C 5499 + 5500 to the contingency at year end. £9777 MOVED FROM N/C 5499 + £30,616 MOVED FROM N/C 5500. Jan 16 £10,257 + March 16 £33,583 + £32456.34 moved to N/C 9039 to cover payments to date. July 16 £4937.97 moved to N/C 9039 to cover expenditure to date. Aug 2016 £362.03 + Jan 2017 £7.80 moved to N/C 9039 Aug 2016. 31/3/17 - £748.76 tfrd from N/C 3079 to cover skatepark build & £2537.62 moved to N/C 9039 to cover skatepark build cost. 16/5/17 £286.08 tfrd to N/C 9036

3082

Green Resources for all Sites 10,620.00 0.00% 10,620.00 0.00% 10,620.00 0.00% 10,620.00 0.00% 10,620.00 0.00% 10,620.00

Rolled from 2010/11. Sept 2012 strategic planning changed name from solar panels to Green Resources and retain budget at £25,086.Oct 2014 council moved £1310 to N/c 8041 re BC LED lights and approved future LED & hand dryer costs for all sites to be used. Dec 2014 £2920 tfrd to various N/C re hand dryers & LED lights. Feb 14 tfr £690 to N/C 8041 re LED + £240 to N/C 9027 re dryers. £31/3/15 - £930 tfrd at year end. £498 to N/C 5041, £1462 to N/C 6041, £1920 to N/C 8041 = £3880 re LED lights + Infrared taps.

3083 Staffing 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

3084Office Relocation 0.00 0.00 0.00 0.00 0.00 0.00 Completed June 2012 - INACTIVE

3085

Brook Way hard court/carpark 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00 #DIV/0! 0.00

£11K moved from N/C 3086 for carpark & budget increased for hardcourt into carpark conversion in 2013/14 7 then moved to N/C 3012 for sites refurbishment for 2014/15 onwards

3086

JC Hardcourt repaint surface 8,500.00 0.00% 8,500.00 0.00% 8,500.00 0.00% 8,500.00 23.53% 10,500.00

Resurface + paint JC hard courts cost £10,600 in 2007 may need to be implemented in next 5 years. Aim to reserve £12K within this period. Sept 2012 Strategic Planning - retain £35K budget & consider increasing at 2012/13 year end.Dec 2012 Finance approved £12K for JC & £11K for BW hardcourt resurface + paint. 31/3/17 £3500 tfrd out to better reflect future cost.

3087Election reserve 18,000.00 0.00% 18,000.00 27.78% 23,000.00 21.74% 28,000.00 17.86% 33,000.00

Reserve increase £5K p/a to cover future election costs see also N/C 5086 where £5k p/a is held for potential bi-elections. 31/3/17 £8500 tfrd to cover bulk of future election in readiness for any eventualities before May 2019.

3089

Future Budget Reserve to fund future budgets as per forward plan or other approved expenditures 325,000.00 -26.15% 240,000.00 -33.33% 160,000.00 -56.25% 70,000.00

-100.00% 0.00

Introduced at April 2015 Finance. 31/3/16 budget adjusted at 2015/16 year end & forward plan adjusted 13/4/16. 21/7/16 Council -£5.5K moved to 9030 to pur verti drainer for JC and payback from year end surplus. Increased to £5750 by Aug 16 Finance. Oct Finance approved £1610 to N/C 5037 to cover email migration. 31/3/17 £77360 tfrd in to fund next 5 year forward plan. Nov 17 council approved budget to cover strategic planning costs see N/C 3022

3090Contingent reserve 250,000.00 0.00% 250,000.00 0.00% 250,000.00 0.00% 250,000.00 0.00% 250,000.00

Contingent reserve required under audit & financial regulations as best practice to be at least 25% of annual expenditure.

NEW RESERVE SUB TOTAL 1,060,011.41 -4.73% 956,991.31 -5.85% 900,991.31 -7.27% 835,491.31 -5.33% 790,991.31 TOTAL BUDGETED EXPENDITURE (inc reserves) 1,913,846.10 -2.06% 1,962,798.03 -1.68% 1,929,901.59 -2.08% 1,889,760.31 -0.96% 1,871,707.84

ANNUAL ADJUSTMENT TO EARMARKED RESERVES -55,556.18 -47,463.92 -56,000.00 -65,500.00 -44,500.00

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bradley stoke town council web viewin addition, the cedar room at the jubilee centre is the largest...

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