Budget Discussion

Board Briefing

2009-2010 Adopted Budget

2% Scenario Adopted BudgetAdopted Budget Reductions

Colleges at 2% $1,654,000

Central Support Services at 6% 1,848,000

Furloughs: 6 days (SEIU) 371,500

Furloughs: 6 days (Local 39) 95,500

Furloughs: 6 days (Administrators) 185,500

Furloughs: 6 days (Confidential) 37,500

PFT 500,000

Part-time 1,200,000

Workload reduction from State 1,400,000

TOTAL 7,292,000

2% Cuts2% Reduction

Colleges of Alameda 359,000

Laney College 638,000

Merritt College 401,000

Berkeley City College 256,000

TOTAL $1,654,000 (1)

Vacant Funded Faculty 2,976,000

1351 Allocation 13,308,000

Total Part-time Budget 16,284,000

1351 Expenses (2008-09) 17,467,000

TOTAL -$1,183,000

(1) Includes $457,000 for Research positions.

2009-10 FTES Targets

We are projecting being funded up to only 19,100 FTES for 2009-10.

Our 2008-09 FTES was 20,300 resident FTES, we were funded for 19,800.

That is a reduction of 1,200 FTES over what we served in 2008-09

2009-10 FTES Targets TABLE 1

Alameda Laney Merritt Berkeley TOTALSummer 08 442 890 494 468 2,294Fall 08 1,644 3,597 2,001 1,661 8,903Spring 09 1,611 3,902 1,874 1,712 9,099Subtotal 3,697 8,389 4,369 3,841 20,296

PA 320 Report as of July 15, 2009 20,300Includes Alameda's intersession that must be counted in 08-09

(97 FTES)

Alameda Laney Merritt Berkeley TOTALSummer 09 528 1,000 470 500 2,498Fall 09 1,701 3,600 1,801 1,701 8,803Spring 10 1,375 3,525 1,535 1,535 7,970Subtotal 3,604 8,125 3,806 3,736 19,271

Spring Cuts NeededESTIMATES OF 2.5 FTES/Sections

Alameda offers 80 less sections ( no winter intersession) 40 less intersession 120

Laney offers 105 less sections (intersession charged to summer 10)

Merritt offers 135 less sections

Berkeley offers 70 less sections in Spring 10

430 sections less @ 2.5 FTES per section is 1129 less FTES than in Spring 09

Reduction of 430 sections @ $4,200 per section ( approx 52.5 hours @ $80 per hour)$1,806,000 savings in 1351

If FTES of 19,200 Updated August 6, 2009

2009-10 ESTIMATES PER CAMPUSSource: PeopleSoft ENR Data (July 5, 2009)

2008-2009 Fall Comparisons

  Sections Students Class Enrollment Res FTES

  F08 F09 #(+/-) %(+/-) F08 F09 #(+/-) %(+/-) F08 F09 #(+/-) %(+/-) F08 F09 #(+/-) %(+/-)

Alameda 438 419 -19 -4% 6,297 7,633 1,336 21% 12,662 16,120 3,458 27% 1,576 1,829 253 16%

Laney 960 970 10 1% 13,501 14,835 1,334 10% 32,509 37,215 4,706 14% 3,448 3,990 542 16%

Merritt 502 434 -68 -14% 7,237 7,796 559 8% 15,042 16,599 1,557 10% 1,926 1,886 -40 -2%

BCC 461 458 -3 -1% 6,373 7,422 1,049 16% 14,048 16,633 2,585 18% 1,582 1,812 230 15%

District 2,361 2,281 -80 -3% 27,965 30,337 2,372 8% 74,261 86,567 12,306 17% 8,532 9,517 985 12%

Contract Extra Service Temporary Total Total FTES IS FTES FTES/FTEF 2009-10 Target IS FTES

2009-010 FTEF Productivity Savings

Alameda reduction in savings if unproductive

Summer 442 513 FTEF Fall 49.95 14.84 49.19 113.98 1739 1644 15.26 1701 110.10 16.5 $85,360.00 119.5 -$121,440.00

Spring 50.63 14.7 49.47 114.8 1712 1611 14.92 1375 89.45 16.5 $557,700.00 99 $347,600.00ZZ Fall 28.8 1.73 7.52 38.04 $643,060.00 $226,160.00ZZ Spring 28.79 4.02 8.39 41.2

3697 3589

LaneySummer 890 1057Fall 87.93 22.13 127.78 237.84 3883.37 3597 16.33 3600 224.36 17.3 $296,560.00 237.7 $3,080.00Spring 83.09 26.28 140.42 249.79 4193 3902 16.79 3525 219.70 17.3 $661,980.00 227.7 $485,980.00ZZ Fall 42.18 3.08 13.97 59.23 $958,540.00 $489,060.00ZZ Spring 41.1 8.15 17.35 66.6

8389 8182

MerrittSummer 494 496Fall 57.26 18.61 61.44 137.31 2060 2000 15 1801 116.25 16 $463,320.00 124 $292,820.00Spring 56.34 15.53 63.7 135.57 1927.92 1874 14.22 1535 100.00 16 $782,540.00 113 $496,540.00ZZ Fall 32.29 2.93 10.26 45.48 4368 3832 $1,245,860.00 $789,360.00ZZ Spring 33.52 5.02 14.68 53.22

BerkeleySummer 468 490Fall 28.93 4.25 70.36 103.54 1800 1660 17.37 1701 105.16 17.5 -$35,640.00 106.4 -$62,920.00Spring 26.54 4.96 73.98 105.48 1850 1712 17.54 1535 95.00 17.5 $230,560.00 95 $230,560.00ZZ Fall 20.8 2.63 7.5 30.93 3726 $194,920.00 $167,640.00ZZ Spring 19.3 3.75 12.96 36.01 3840

$3,042,380.00 $1,504,610.00

District Totals Additional expense for decreased productivity $1,537,770.00Summer 2294 2556Fall 224.07 59.83 308.76 592.66 9481 8903 16 8803 558.30 17 $755,920.00 594.25 -$34,980.00Spring 216.6 61.47 327.57 605.64 9684 9099 16 7970 507.10 16.9 $2,167,880.00 537 $1,510,080.00

ZZ Fall 124.06 10.36 39.24 173.66 19329 $2,923,800.00 $1,475,100.00

ZZ Spring 122.7 20.94 53.38 197.02 20296 savings if operate at 17 prod $1,448,700.00

Savings if Same Productivity as 2008-09

FTEF Totals per District and CollegeAs of August 6, 2009 with new target of 19,200

FTES College Productivity Targets have been set at:

2009-10 2008-09

Alameda 16.5 15.0

Laney 17.3 16.5

Merritt 16.0 14.5

Berkeley 17.5 17.4

Productivity – How does it add up?

FTES Goal FTES/FTEF # of FTEF Needed

# of FTEF Available

# of PT Faculty Needed

Average Cost per PT FTEF

1351 Budget Needed

20,000 17.5 571.43 400 171.43 $44,000 $7,542,875

20,000 16.5 606 400 206 $44,000 $9,064,000

Additional expense in adjunct cost $1,521,143

21,210 17.5 606 400 206 $44,000 $9,064,000

$5,561,160

Glossary of Terms FTES: Full-Time Equivalent Student

The District receives about $4,600 for each FTES

FTEF: Full-Time Equivalent Faculty

A load of 100% taught by one instructor (full-time) or several instructors (part-time). Part-time faculty may not exceed 60% of a full-time load (now 67% in January 2009)

Productivity

The efficiency with which we use our resources. It is figured by dividing the semester WSCH by the semester FTEF. Because FTEF is also an annualized term, productivity can also be figured by dividing the WSCH by 2 times the Load Factor. District target for a productivity of 525 which is the same as 17.5 FTES/FTEF for 07-08. 17.5x30 = 525. Each decrease of 10 WSCH/FTEF in district wide productivity equates to about $500,000 in additional costs. So if a as a district we decrease from 17.5 FTES/FTEF to 16.5 FTES/FTEF that is the same as 30 point drop or $1,500,000 in additional costs.

Examples of Different FTES/FTEF Targets

District Wide – 17.5 FTES/FTEF Budgeted

17 FTES/FTEF $750,000 additional costs (more 1351 money needs to be spend)

16.5 FTES/FTEF as a district $1,500,000 in additional costs.

16 FTES/FTEF $2,250,000 additional costs

Per Campus as of Fall 2007 If:

Alameda is 18% of district enrollment Berkeley in 18% Laney is 43% and Merritt is 21%

Then for each 1 point decrease of FTEF/FTES the additional cost or savings per college is the percentage of $1,500,000 Alameda $270,000 Berkeley $270,000 Laney $645,000 Merritt $315,000

So when Merritt operates at 14.5 vs. 17.5 it cost $1 million more to produce the same FTES at Berkeley

Extra Service Temporary Subtotal Contract TOTALAlameda

Summer 09 515,758$ 515,758$ Fall 293,832$ 973,882$ 1,267,714$ 1,998,120$ 3,265,834$ Spring 291,099$ 979,486$ 1,270,585$ 2,025,080$ 3,295,665$

3,054,057$ 4,023,200$ 7,077,257$ Less 1351 for 09-10 (643,060)$

2009-10 allocation 2,410,997$ 09-10 Total 6,434,197$ Laney

Summer 09 1,047,885$ 1,047,885$ Fall 438,233$ 2,529,984$ 2,968,217$ 3,517,200$ 6,485,417$ Spring 520,304$ 2,789,256$ 3,309,560$ 3,323,760$ 6,633,320$

7,325,662$ 6,840,960$ 14,166,622$ Less 1351 for 09-10 (958,540)$

2009-10 allocation 6,367,122$ 13,208,082$ Merritt

Summer 09 586,150$ 586,150$ Fall 368,517$ 1,216,512$ 1,585,029$ 2,290,280$ 3,875,309$ Spring 307,553$ 1,261,319$ 1,568,872$ 2,253,720$ 3,822,592$

3,740,051$ 4,544,000$ 8,284,051$ Less 1351 for 09-10 (1,245,860)$

2009-10 allocation 2,494,191$ 7,038,191$ Berkeley

Summer 09 529,025$ 529,025$ Fall 84,110$ 1,393,128$ 1,477,238$ 1,157,360$ 2,634,598$ Spring 98,128$ 1,464,744$ 1,562,872$ 1,061,600$ 2,624,472$

3,569,135$ 2,218,960$ 5,788,095$ Less 1351 for 09-10 (194,920)$

2009-10 allocation 3,374,215$ 5,593,175$ District Totals

Summer 2,678,817$ 2,678,817$ Fall 1,184,693$ 6,113,507$ 7,298,200$ 8,962,960$ 16,261,160$

Spring 1,217,086$ 6,485,806$ 7,702,892$ 8,664,160$ 16,367,052$

08-09 Actuals $17,467,2862,401,779$ 12,599,313$ 17,679,909$ 17,627,120$ 35,307,029$

Less 1351 for 09-10 (3,042,380)$

2009-10 allocation 14,637,529$ 32,264,649$

1351 Totals per District and CollegeAs of August 6, 2009 with new target of 19,200 FTES

Extra Service Temporary Subtotal Contract TOTALAlameda

ZZ Fall 34,174$ 148,816$ 182,990$ 1,152,000$ 1,334,990$ ZZ Spring 79,516$ 166,023$ 245,539$ 1,152,000$ 1,397,539$

428,529$ 2,304,000$ 2,732,529$ Less 1351 for 09-10

2009-10 allocation 428,529$ 09-10 Total 2,732,529$ Laney

ZZ Fall 60,924$ 276,546$ 337,470$ 1,688,000$ 2,025,470$ ZZ Spring 79,516$ 166,023$ 245,539$ 1,152,000$ 1,397,539$

583,009$ 2,840,000$ 3,423,009$ Less 1351 for 09-10

2009-10 allocation 583,009$ 3,423,009$ Merritt

ZZ Fall 57,994$ 203,088$ 261,082$ 1,292,000$ 1,553,082$ ZZ Spring 99,297$ 290,683$ 389,980$ 1,340,000$ 1,729,980$

651,062$ 2,632,000$ 3,283,062$ Less 1351 for 09-10

2009-10 allocation 651,062$ 3,283,062$ Berkeley

ZZ Fall 52,034$ 148,460$ 200,494$ 832,000$ 1,032,494$ ZZ Spring 74,329$ 256,608$ 330,937$ 772,000$ 1,102,937$

531,431$ 1,604,000$ 2,135,431$ Less 1351 for 09-10

2009-10 allocation 531,431$ 2,135,431$ District Totals

ZZ Fall 205,128$ 776,912$ 982,040$ 4,960,000$ 5,942,040$ ZZ Spring 414,505$ 1,056,825$ 1,471,330$ 4,908,000$ 6,379,330$

619,633$ 1,833,737$ 2,453,370$ 9,868,000$ 12,321,370$

2009-10 allocation 2,453,370$ 12,321,370$

ZZ Totals per District and CollegeAs of August 6, 2009 with new target of 19,200 FTES

Questions?