Budget Prep – 101Meredith Hammond, Marengo County

Administrator

May 1, 1996

I began my career as a secretary with

the Marengo County Road Department.

August, 2007

I became County Administrator.

Notice the Difference? Colored Hair Weight Gain

***STRESS***

Dealing with normal day to day activities plus the budget!

BUDGET SCHEDULEPage 16 – County Finance Manual

•By June 15 – Memo to officials who collect money on behalf of the Commission.

They have until July 31 to return to me.

•By June 15 – Memo to all dept. heads giving them until July 15 to give me their expenditures for the year.

•Prepare detailed summary for Commission by August 31.

•Present tentative budget to the Commission in September meeting.

Memo

To: All Department Heads

From: Meredith Hammond, Administrator

Date: 06-13-14

Re: Requests for Estimates of Revenue for 2014-2015 Budget

We are now accepting estimations of revenues your department collects on behalf of

the Marengo County Commission for the fiscal year beginning October 1, 2014 and

ending September 30, 2015. These requests will be accepted until July 15, 2014.

MARENGO COUNTY COMMISSION PROPOSED BUDGET WORKSHEET

REVENUE COMMISSION

GENERAL FUND

BUDGETED YTD 2014-2015

CURRENT YEAR RECEIPTS PROJECTED REVENUE

41110 AD VALOREM $1,500,000.00 $1,468,307.49 _____________

41118 REV COMM SALARY $90,721.42 $90,721.42 _____________

41119 SUPERNUMERARY $62,100.00 $62,100.00 _____________

41130 MAN HOMES AD VALOREM $4,500.00 $2,691.50 _________________

41181 LAND REDEMPTION $6.00 $1.50 _________________

45235 AD VALOREM - COMM. & $260,000.00 $297,613.91 _________________ COLLECTIONS

ROAD & BRIDGE FUND

41110 AD VALOREM $740,000.00 $727,202.08 _________________

Memo

To: All Department HeadsFrom: Meredith Hammond, AdministratorDate: 06-13-14

Re: Requests for Estimates of Expenditures for the 2014-2015 Year Budget The County Commission is now accepting estimations of funding requirements

for the fiscal year beginning October 1, 2014 and ending September 30, 2015.

These requests will be accepted until July 15, 2014. Please turn these requests into

the County Commission office by this date in order to have your requests taken into

consideration. Not submitting a budget request could have an adverse effect on the

final budget for that department.

Let the fun begin!

2013-2014 Budget YTD Expended No Increase 1-Step 2-Step Additional Request

111 Officials Salaries 91,543.34 76,286.10 91,543.34 94,289.64 97,035.96

113 Salaries - Clerks 59,142.20 52,782.37 59,142.20 60,819.20 62,540.92

121 Retirement 6,056.16 5,560.87 6,056.16 6,227.89 6,404.19

122 Health & Dental Insurance 20,443.00 19,540.50 23,072.76 23,072.76 23,072.76

123 Life Insurance 108.00 104.34 108.00 108.00 108.00

124 FICA 11,527.44 9,413.35 11,527.44 11,865.83 12,207.63

170 Training/Educational Services 3,000.00 2,250.00 3,000.00 3,000.00 3,000.00

171 M/S Dues 900.00 900.00 900.00 900.00 900.00

173 Management Cons. Services 2,000.00 2,000.00 9,266.84 9,266.84 9,266.84

211 Office Supplies 4,150.00 3,352.64 4,150.00 4,150.00 4,150.00

223 Leasing of Copy Machine 3,500.00 3,591.80 3,500.00 3,500.00 3,500.00

252 Postage 130.00 140.00 140.00 140.00 140.00

260 Out of County Travel 3,500.00 1,655.38 3,500.00 3,500.00 3,500.00 1,000.00

273 Surety Bonds 200.00 150.00 50.00 50.00 50.00

275 Liability Public Officials 1,204.46 1,204.46 1,324.91 1,324.91 1,324.91

540 Capital Outlay 0.00 0.00 1,500.00 1,500.00 1,500.00

Total 207,404.60 178,931.81 218,781.66 223,715.07 228,701.21

BUDGET HEARING:

County Engineer Revenue Commissioner Sheriff

Librarian Solid Waste Officer EMA Director

Probate Judge Economic Development Director

The department heads come before the Commission and present their wants.

Once the dept. heads leave, the Commission looks at each department in depth.

Our budget hearing lasts several hours.

Next, I prepare the budget with any additions or deletions and distribute to the Commission for approval at their September meeting.

Just remember creating the budget is

the easy part. Making sure all

departments stay within their budget is

the real test!!

HANG IN THERE!!

Be like me and look forward to vacations!!

Maui - February 2014