Building a Foundation for Shared Governance

Responsibility of the Governing Body

Together, with other members of the board, the governing body is legally and fiscally

responsible for all activities of the agency.

The Feds Require

Grantee and delegate agencies must establish and maintain

a

FORMAL STRUCTURE OF SHARED GOVERNANCE

through which parents can participate in policy making and

other decisions about the program.

Parents

Staff

Community

Board

Management

Policy Groups

QualityBest PracticeResponsiveAccountable

It Takes A Village…..

Grounded in the Regulations

The Head Start Program Performance and other Federal Regulations:

Articulate a vision of service delivery

Provide a regulatory structure for the monitoring and enforcement of quality standards

Part 1301 - Head Start Grants Administration

Part 1302 - Policies And Procedures For Selection, Initial Funding, And Refunding

Of Head Start Grantees, And For Selection Of Replacement Grantees

Part 1303 - Appeal Procedures For Head Start Grantees And Current Or

Prospective Delegate Agencies

Part 1304 - Program Performance Standards For The Operation Of Head Start

Programs By Grantee And Delegate Agencies

CFR 45 1300 Series 1300 to 1311

Part 1305 - Eligibility, Recruitment, Selection, Enrollment, And Attendance In Head StartPart 1306- Head Start Staffing Requirements And Program OptionsPart 1307- Reserved For Future UsePart 1308- Head Start Program Performance Standards On Services For Children With Disabilities

Subpart A - GeneralSubpart B - Disabilities Service PlanSubpart C - Social Services Performance StandardsSubpart D - Health Services Performance StandardsSubpart E - Education Services Performance StandardsSubpart F - Nutrition Performance StandardsSubpart G - Parent Involvement Performance Standards

Part 1309 -Head Start Facilities PurchasePart 1310- Head Start TransportationPart 1311- Head Start Fellows Program

Federal Regulations

Subpart A - General

1304.1 Purpose And Scope

1304.2 Effective Date

1304.3 Definitions

Subpart B - Early Childhood Development And Health Services

.20 Child Health And Developmental Services

a Determining Child Health Status

b Developmental, Sensory, And Behavioral Screening

c Extended Follow-Up And Treatment

d Ongoing Care

e Involving Parents

f Individualization Of The Program

.21 Education And Early Childhood Development

a Child Development And Education Approach For All Children

b Child Development And Education Approach For Infants And Toddlers

c Child Development And Education Approach For Preschoolers

.22 Child Health And Safety

a Health Emergency Procedures

b Conditions Of Short-Term Exclusion And Admittance

c Medication Administration

d Injury Prevention

e Hygiene

f First Aid Kits

.23 Child Nutrition

a Identification Of Nutritional Needs

b Nutritional Services

c Meal Service

d Family Assistance With Nutrition

e Food Safety And Sanitation

.24 Child Mental Health

a Mental Health Services

Subpart C - Family And Community Partnerships

.40 Family Partnerships

a Family Goal Setting

b Accessing Community Services And Resources

c Services To Pregnant Women Who Are Enrolled In Programs Serving Pregnant Women, Infants, And Toddlers

d Parent Involvement - General

e Parent Involvement In Child Development And Education

f Parent Involvement In Health, Nutrition, And Mental Health Education

g Parent Involvement In Community Advocacy

h Parent Involvement In Transition Activities

I Parent Involvement In Home Visits

.41 Community Partnerships

a Partnerships

b Advisory Committees

c Transition Services

Subpart D - Program Design And Management

.50 Program Governance

a Policy Council, Policy Committee, And Parent Committee Structure

b Policy Group Composition And Formation

c Policy Group Responsibilities - General

d The Policy Council Or Policy Committee

e Parent Committee

f Policy Council, Policy Committee, And Parent Committee Reimbursement

g Governing Body Responsibilities

h Internal Dispute Resolution

Appendix A To 1304.50 Governance And Management Responsibilities

.51 Management Systems And Procedures

a Program Planning

b Communications - General

c Communication With Families

d Communication With Governing Bodies And Policy Groups

e Communication Among Staff

f Communication With Delegate Agencies

g Record-Keeping Systems

h Reporting Systems

I Program Self-Assessment And Monitoring

.52 Human Resources Management

a Organizational Structure

b Staff Qualifications - General

c Early Head Start Or Head Start Director Qualifications

d Qualifications Of Content Area Experts

e Home Visitor Qualifications

f Infant And Toddler Staff Qualifications

g Classroom Staffing And Home Visitors

h Standards Of Conduct

I Staff Performance Appraisals

j Staff And Volunteer Health

k Training And Development

.53 Facilities, Materials, And Equipment

a Head Start Physical Environment And Facilities

b Head Start Equipment, Toys, Materials, And Furniture

Subpart E - Implementation And Enforcement

.60 Deficiencies And Quality Improvement Plans

.61 Noncompliance

Financial Management and Stability

Governing body has responsibility for:

– Ensuring financial accountability of the organization,

– Overseeing an ongoing process of budget development, approval and review, and

– Ensuring that the agency is financially stable.

Governing body has responsibility for:– Setting the organization’s mission,– Planning the organization’s future, – Deciding which services the

organization provides, and– Evaluating the organization’s

programs and operations.

Planning

Human Resources

Governing body has responsibility for:

– Board membership,– Executive director

accountability, and– Personnel policies.

Governing body has responsibility for:

– Ensuring that the organization’s administrative systems are adequate and appropriate, and

– Ensuring that the organizational and legal structure are adequate and appropriate.

Organizational Operations

Community Relations

Governing body has responsibility for:

– Ensuring that the organization’s programs and services appropriately address community needs,

– Marketing the organization’s services/programs, and

– Ongoing public relations.

http://www.acf.hhs.gov/programs/hsb/hsfa/

http://eclkc.ohs.acf.hhs.gov/hslc

http://www.ilheadstart.org/

http://www.nhsa.org/

Resources

Thank you