bwc monthly employer update...•reduces potential for osha citations and fines oinitial steps...
TRANSCRIPT
Welcome to the
BWC Monthly Employer
Update for June 2020
• BWC COVID-19 Response
• Policy Year 2020 EAP and
Renewal Notice
• True-up Report
• Important Dates
• Monthly Safety Tip
June Employer Update Topics
BWC COVID-19 Response
o Paid $1.6 billion dividend directly
to over 170,000 Ohio employers
o Waived BWC programs and two
hour safety training requirement
through 6/30/2020
o Created payroll reporting exclusion under the new
Families First Coronavirus Response Act
o Clerical Telecommuter class code
o Deferred Managed Care Organization (MCO) Open
Enrollment deferred until 2021
Protecting Ohio’s Workforce -We’ve Got You Covered
o BWC is sending up to 16 million face
masks to Ohio employers that have
reported payroll to the agency and
are in good standing
o Employers will not be billed for the
masks and they do not have to order them
o Each eligible employer will automatically receive a
minimum of 50 masks or 5 masks per employee
Responsible RestartOhio
Governor DeWine’s plan to restart the
economy while keeping Ohioans safe
amid ongoing COVID-19 pandemic
oBWC is deferring the due date for
employers to pay their June, July,
and August premium installments
until 9/1/2020
oThis is a fluid situation. Please check out BWC’s
Frequently Asked Questions page for recent
updates
7/1/2020 Renewal Notice
o Private Employers from 7/1/2020 - 7/1/2021
o Notification of Estimated Annual Premium and
Certificate of Coverage - mailed early May
• estimated annual payroll and premium
• current rate calculation
• premium installment schedule
o First Installment Invoice - mailed 6/1/2020
o First 7/1/2020 Installment due 6/22/2020
o Invoices available on-line at www.bwc.ohio.gov
Early Payment Credit
o 2% premium credit if paid by 7/1/2020
o No cap on the credit
o Do not need to select the annual
installment plan to get the discount,
but the entire annual premium must
be paid
o Payment must be paid and posted to
the account by 7/1/2020
With an e-account, you can access a wealth of
information on our website and easily manage your
BWC policy
o To ease the financial impact on Ohio businesses due
to the COVID-19 pandemic, you may defer installment
payments for June, July and August until 9/1/2020
o The installments due in March, April and May
previously deferred until 6/1/2020 can now also be
deferred until 9/1/2020
o BWC will not lapse (cancel) coverage or assess
penalties for amounts due during this time
Important Deferral Information
Annual True-Up Report
o Private Employers – Available 7/1/2020 to
8/15/2020 to complete 2019 Payroll True-Up
o True-Up Report deadline is 8/15/2020
o Exception in reporting payroll under Families
First Coronavirus Response Act
o Clerical Telecommuter class code
33
o Effective 4/1/2020 - 12/31/2020, emergency
sick leave and expanded FMLA wages paid to
employees under Families First Coronavirus
Response Act are not reportable to BWC for
premium purposes
o Employers must follow federal government’s
guidelines to exclude these wages from their
reportable payroll & premium calculation at
true-up
True-Up Payroll Exceptions
o A temporary revision to the manual assignment
rule applies during time of Governor DeWine’s
“stay at home” order, beginning 3/15/2020
o Private employers may report operational staff
currently teleworking to class code 8871 -
Clerical Telecommuter
o To request the addition of class code 8871-
Clerical Telecommuter to your policy,
• call 1-800-644-6292 or
• send an email to [email protected]
True-Up Payroll Exceptions
o Public employers may soon be able to report
operational staff currently teleworking to class
code 9444 - Public Employee Clerical
Telecommuter
o If approved by the BWC Board, it will be available
after 7/1/2020
o To request the addition of class code 9444 -
Public Employee Clerical Telecommuter
• call 1-800-644-6292 or
• send an email to [email protected]
True-Up Payroll Exceptions
Private Employer Important Dates
o 6/01 - Policy Activity Rebate (PAR) enrollment open
o 6/22 - Invoice due date (or defer to 9/1/2020)
o 6/30 - Application deadline for DFSP, ISSP, TWB
o 7/01 - 2019 payroll true-up report notice sent
o 7/01 - 2020 policy year starts
o 7/31 - Safety Council enrollment deadline
o 8/15 - 2019 payroll true-up report due
o 9/01 - Due date for deferred March, April, May,
June, July and August premium installments
Public Employer Important Dates
o 1/1/2020
• 7/31 - Policy Activity Rebate (PAR) enrollment deadline
o 1/1/2021
• 6/12 - Group rating application deadline
• 7/31 - One Claim Program application deadline
• 7/31 - Safety Council enrollment deadline (for 7/1/2020)
• 7/31 - Individual retro application deadline
• 7/31 - Group retro application deadline
• 7/31 - Deductible application deadline
Effectively Managing a Hazard
Communication (HazCom) Program
oBenefits
• Reduces potential for injuries, illnesses and fatalities
• Ensures that proper precautions are taken and PPE is
provided
• Reduces potential for OSHA citations and fines
o Initial Steps
• Review OSHA Hazard Communication program requirements
(29 CFR 1910.1200) - www.osha.gov
• Assign responsibilities for HazCom program administration
• Develop a site specific written program
Effectively Managing a Hazard
Communication (HazCom) Program
o Ensure that all program elements are in place and kept current
• Safety data sheets (SDS) are up-to-date, available and
accessible
• Training is conducted in a timely and effective manner
• Labeling in accordance with program requirements
• A chemical inventory is maintained
o Monitor compliance with program elements• Conduct periodic reviews of compliance with program elements
• Correct deficiencies and document and communicate any
changes
• Establish a review and sign-off process for any new chemicals
Division of Safety and Hygiene
ResourcesAll services are available at no additional cost and are strictly consultative
o Safety, ergonomics, and industrial hygiene consultations;
o Safety management assessment and enhancement;
o Safety team development/enhancement;
o On-line and classroom-based training for people at all levels;
o Safety intervention grants and wellness grants;
o Video library and research library services
To request assistance: www.bwc.ohio.gov and click on Safety
Questions?
Tim McDermott
513-583-4594
Jason Dickey
937-264-5234
BWC Toll Free: 1-800-644-6292
BWC Website: www.bwc.ohio.gov