c02p02 - safety, health & wellbeing - management system...
TRANSCRIPT
C02P02 - Safety, Health & Wellbeing - Management System – Key Points
eight2O SH&W Team, February 2015
Version Control
2
Authorised by: Craig Murdoch
Document Owner: Craig Murdoch
Publication Date: 27th February 2015
Revision.Version: 1.0
Status: PUBLISHED
Purpose (optional): Uncontrolled Information
Document URL /
Unique ID:
https://twexnet.withbc.com/bc/bc.cgi/0
/170389017?op=lp&rv=0&u=10712581
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Presentation Contents
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• Launch of one Safety, Heath and Wellbeing Management System
(HSMS) for use by all eight2O participants
• Vision Statements
• How to access HSMS
• Our Approach to SH&W
• Thames Water Essential Standards
• Visual Standards
• Selected Work Instructions by work stream with group work
Our Safety, Health & Wellbeing Vision
4 4
eight2O S,H&W Aspiration
“To create an environment that encourages a culture of care and concern for each other,
intolerant of any level of harm and focussed on protecting the health and enhancing the
wellbeing of our people”
HSMS Development
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• HSMS is to be used all eight2O partners and the supply chain
• Good practice has been drawn from all partners
• The system is founded on the provision of competent people who are
appointed into their roles. Individuals may fulfil more than one role.
• Each procedure details the responsibilities and accountabilities of the
eight2O person required to discharge a SH&W duty.
• Task based Work Instructions provide operational control of SH&W
risks.
• The content presented in person is a summary – please return to read
the detail in C02P01 – HSMS Orientation Presentation for All Roles
HSMS Framework
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Accessing the SH&W System
Lets have a look at:
• TWEXnet
• The eight2O Navigator – HSMS page
• Keyword search on TWEXNet
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P
Accessing the SH&W System
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P
TWEXnet Front Page
Accessing the SH&W System
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P
Common Room
The eight2O Navigator
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OR: “Governance and Delivery
Processes” on TWEXNet
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P
… and click through to: eight2O Management systems Management System Documents Taxonomies Functional Areas Health, Safety and Wellbeing
eight2O HSMS Strategy
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TW’s Essential Standards
• 21 Essential Standards set Thames Water’s minimum
performance expectations
• Compliance with Essential Standards is a contractual obligation
Thames Water Essential Standards
1. Excavations 2. Working on Roofs
3. Working Near Water 4. Use of Telehandlers
5. Welfare Facilities 6. Mobile Plant
7. Fixed Plant and Equipment 8 . Electricity
9. TW Passport Scheme 10. Risk Assessment
11. Effective H&S Management 12. Safety Alerts
13. Portable Access Equipment 14. Movement of Vehicles
15. Protecting the Public 16. Short Duration Streetworks
17. Scaffolding 18. Temporary Oils and Chemical Storage
19. Quick Hitch 20. Management of Temporary Works
21. Large Commercial Vehicles - Standards
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Thames Water H&S Hub
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Essential standards are hosted on www.healthandsafetyhub.co.uk
Visual Standards
• Visual examples of good and poor practice
• Key points of good practice explained
• Information presented in a concise format for people short of time.
• Ideal format for non-english speakers
• Approved by TW Head of H&S
• VS01 – Process Sites
• VS02 – Network Sites
• VS04 – Office and Site Setup
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eight2O Visual Standards
19. Vibration management
• Eliminate/reduce exposure to HAV as much as possible by selecting suitable work method/plant. • Risk Assessment/ Method Statement in place/signed and understood? • Have you chosen the lowest vibration tool that is suitable and can do the job efficiently? • Limit the time that each worker uses high vibration tools (concrete breakers, angle grinders or hammer drills). • Know the vibration levels produced by the equipment you use • Provide information & training to operatives so they know what the risks are from (HAV) and what they need to do to avoid those risks. • Vibrating tools to be properly maintained this includes keeping bits and drills sharp. • Vibrating tools to be inspected daily with a weekly report produced. • Arranged health surveillance for people exposed to high levels of HAV, especially when exposed for long periods. • HAV meter to be used by all operatives using vibrating tools.
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HAVS is preventable, but once the damage is done it is Permanent
Vibration not monitored !
Prevention is the only cure for HAVS
What ‘good’ looks like
What ‘poor’ looks like
Visual Standards
Process Flow
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• Each procedure is mapped using a flowchart.
• The flowcharts start with the project lead who
appointments a coordinator.
• The flowcharts mandate a series of actions
flowing down the centre of the page.
• Action Inputs are shown on the l/h/s.
• Action Outputs are shown on the r/h/s.
• Related guidance documents are referenced
and linked.
M
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Symbols Used in eight2O HSMS
Data
Responsible Person
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High Level SH&W Processes
High level processes set out our approach and methodology for
Safety, Health and Wellbeing Management in eight2O
High Level Processes
• Communications - effective communication of relevant information
in essential to the SH&W success of the programme. We will use a
range of methods:
• Alert, Briefing and Guidance.
• Legal Compliance – is a list of regulation that we need to comply
with. It is maintained by the SH&W Team.
• CDM – see next slide
• Management of Change – FOUR key areas of change require
formal management of change procedures:
• People, Processes, Offices and Safe Systems of Work
• Prohibited & Accepted Practice Lists – Practitioner’s RAG List.
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• CDM Appointments and
Timescale
• Maps end to end process
CDM 2007
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Lots of information to follow soon about The Construction (Design and
Management) Regulations 2015 Coming into force 6th April 2015
It’s about Co-operation
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HL3 – Construction Design Management (CDM)
It’s about Communication
The eight2O Red, Amber, Green
practice lists in ‘the Approach’ build
upon work done by the HSE, but are
customised to the water industry.
• RED list – Practices that are
prohibited unless there is no
alternative
• AMBER list – Practices
discouraged by eight2O. Discuss
with Safety, Health and Wellbeing
Team if you want to use one of
these practices
• GREEN list – Practice is positively
encouraged by eight2O
Design Un/Safe Practice Lists
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SH&W Processes
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Competence & Education
eight2O’s HSMS is built on the provision of
competent people
Competence and Education
• Induction to eight2O – which you will pass through soon
• Thames Water Passport
• Competence Cards
• Trade Tests – using Cognisco standards
• Training and competence matrix
We will also maintain a competence database to enable remote
checking – Learning Management System (LMS)
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Designing Work • DE1WI - Site Visits for Designers (Pre-Construction)
• Produce RAMS and establish First Aid / Comms / Lone Working Controls
• DE2WI – Management of COMAH
• COMAH applies when hazardous substance inventory thresholds are exceeded
• COMAH checks are particularly important where there is more than one scheme
on the site
• DE3WI – Collection and Publication of Services Information
• Ensure drawings cover the whole area of the project
• Ensure drawings are provided in colour and are minimum 1:500 scale
• DE4WI – Design and Planning to Avoid Underground Services
• Design team to contact asset owners to divert and isolate services upfront
• Provide information to delivery teams
• No Plans No Dig
• Follow Safe Digging Practices
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Designing Work
• DE5WI – Dealing with Major Accident Hazard Pipelines • Use Linesearch on every project (http://www.linesearchbeforeudig.co.uk/) to
identify Major Accident Hazard Pipelines (MAHP). Linesearch can be
installed on iOS devices.
• Any work within an MAHP easement will require the agreement of the
pipeline owner.
• DE6WI – HAZOP Studies • The design team and Thames Water’s end users conduct a study of the
process design to identify and eliminate process and operational hazards
• DE7WI – Thames Access to Site Permissions – (TWOSA/TOCOP) • Authority to access
• Need RAMS before application
• DE9WI – Hazard Materials – Asbestos Survey • An Asbestos co-ordinator is appointed for each project
• Asbestos surveys completed
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Pre-Start & Mobilisation
How can you be safe if you don’t
prepare to be safe?
Pre-Start Mobilisation
• PS01WI – Project Mobilisation & Appointments
• Work cannot start on site prior to Gateway E and successful Readiness
Review
• Then apply for TW Access Permissions and commence mobilisation to
site
• PS01F03 - Pre-Start Meetings
• A pre-start meeting must be convened with each sub-contractor before
they start work on site
• The pre-start meeting confirms arrangements and responsibilities
between eight2O and the sub-contractor’s team
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PS01F02 -
Readiness Review This review checks that we have the following in place before we start mobilisation, construction and commissioning phases:
• Competencies and qualifications
• Organisational arrangements
• Resources
• Permissions and licenses
• Design information
• Communication protocol/s etc.
Readiness review must be complete and signed off before
starting any work on site
Pre-start minutes
• A pre-start meeting must be
convened with each sub-contractor
before they start work on site
• The pre-start meeting sets our
eight2O’s expectations of sub-
contractor behaviour
• The agenda is pre-start meetings is
standardised to ensure
completeness and consistency of
approach
• The pre-start meeting confirms
arrangements and responsibilities
between eight2O and the sub-
contractor’s team
PS01F03 - Pre-Start
Meetings
Office and Site Set-up • OS2WI – Emergency Planning
• Toxic Gas Area, what do you do if someone falls over unconscious? • The coordinator prepares a plan and appoints first aiders and fire wardens
• OS3WI - First Aid Provision • Incidents need to be reported to the injured person’s line manager within 1
hour. • 1st Aiders ensure that first aid supplies are maintained and checked
• OS6WI - Drugs and Alcohol - Policy and Testing • eight2O has a zero tolerance approach to drug / alcohol misuse • New starters will be tested before eight2O induction and reserves the right to
conduct random, post incident and ‘with cause’ drug / alcohol tests
• OS7WI – PPE • All eight2O workers must wear our minimum standard PPE
• OS11WI - Vulnerable People and New / Expectant Mothers • Registered disabled/limited mobility/vulnerable/young people/expectant-new
mothers are likely to work with eight2O • Young People (under 18)
• OS12WI - Management of delivery traffic • Specific induction
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OS7WI – Personal
Protective Equipment
(PPE) • eight2O will provide PPE for eight2O partner
employees only
• All eight2O workers must wear our minimum standard PPE, which differs for network and process sites
• eight2O’s minimum PPE expectation is set out in document OS7F01 – eight2O PPE Provision Matrix
• Deviations from the minimum PPE must have an approved task specific risk assessment
• Supervisors are expected to monitor the use of PPE and lead by example
• Worn / expired PPE will be replaced ‘new for old’
• Separate order processes for C&A and SMB A
OS6 – Drug &
Alcohol Testing
• eight2O has a zero tolerance
approach to drug / alcohol misuse
• New starters will be tested by their
home organisation before eight2O
induction
• eight2O reserves the right to
conduct random, post incident and
‘with cause’ drug / alcohol tests.
• Those who fail an indicative D&A
test will be suspended and asked
to provide a further sample for
scientific testing.
• Users of prescribed drugs must
declare at time of prescription.
• Anyone who asks for drug / alcohol
help at a neutral time will be offered
support S
OS9WI – Front Line
Supervision (FLS) Protocol
• FLS’s are the critical to the safe and
healthy implementation of eight2O’s
work.
• Proposed FLSs are peer reviewed
and assessed using the FLS
Assessment Tool (OS7F02) for
consistency
• FLS Assessment is based on
competence and suitability for the
role.
• FLS’s will be awarded a Blue Hat to
identify them and must exhibit
exemplary behaviours
• FLS’s are re-assessed periodically
• DW01WI - Risk Assessment • Submit in time for review
• Must be accepted
• FLS must RAMS and pre-task briefings before work commences
• DW02WI – Management of Occupational Risk • Driving is one of the biggest hazards
• DW04WI – Lone Working • Avoid it, make sure risk assessed, maintain comms
• DW05WI – Manual Handling
• DW06WI – Traffic Management – Street Works • Must comply with Chapter 8, <40mph – TW ES 16
• DW07WI – TW Access to Site Permits • TWOSA and ToCoPs – submit 10 days before
• DW08WI – Location & Avoidance of Buried Services – Process • No Plans = No Permit = No Break of Surface – Drilling = Break Surface
Doing work (1)
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• DW09WI – Location & Avoidance of Buried Services – Network • Same as Process including Flame Retardent Overalls
• DW10WI – Services/Encased/Surrounded in Concrete • Isolate/Divert is possible
• DW11WI – Permit to Topcut • Subject to a Permit
• DW12WI – Pipe Bursting Procedure • Subject to a Permit
• DW13WI – Permit to Mole – Groundomat • Subject to a Permit
• DW14WI – Horizontal Directional Drilling • EA permission is needed when planning an HDD within 8m of a
watercourse
• DW15WI – Hazardous Materials – Asbestos Management on Site • Asbestos Co-ordinator appointed. • All workers must be asbestos aware and briefed on Asbestos Plan
• Discuss asbestos in pre-task briefings. • DW16WI – Work at Height
Doing work (2)
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• DW17WI – MEWP • Design out issues • Operative competent
• DW19WI – Management of Self Breathing Apparatus • Subject to a Permit
• DW20WI – Confined Spaces • Permit to Work • Fitness for work • There are Categories A, B & C
• DW21WI – Working in Explosive/Flammable Atmospheres (DSEAR) • You will need use Permit to Work methods under a Safety System of Work
• DW24WI – Lift Planning and Design • Lift Co-ordinator/Permit to Lift
• DW25WI – Control of Lift Operations • Lift Supervisor
• DW26WI – Hot Works • Permit to Work • Co-ordinator • Stop Hot Works one hour before work stops
Doing work (3)
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• DW27WI – Hazardous Materials (CoSHH) – General
• DW28WI – Hazardous Materials (CoSHH) – Lead • Where there is suspicion – commission a survey
• Occupational Health involvement where disturbed
• DW29WI – Noise • 2M rule
• Levels – 80dB, 85dB, 87dB
• DW30WI – Hand Arm Vibration Syndrome (HAVS)
• Dose meters and Logs
• DW32WI – Respiratory Protective Equipment (RPE) Issue • Face Fit Testing and keep records
• Check Date/Condition
• Supervision
• DW33WI - Hazardous Materials (CoSHH) – Ionising Radioactive
Substances • Requires specific training
Doing work (4)
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DW1WI – Risk
Assessment at
eight2O • Risk assessment is a structured
preview of work, not a just a piece of
paper
• Risk assessments follow the 5 step
method
• Submit risk assessments to the
approving body in advance to allow
time for review.
• Risk assessments must be accepted
by the approving body before work
can start
• Front Line Supervisors must brief
Risk Assessments and pre-task
briefings before work starts
• Continual review
DW4WI – Lone
Working
• Avoid Lone Working where it is practicable to do so.
• Lone working proposals must be risk assessed for the lone working element
• It is vital that a check in / check out procedure is established prior the work starting
• All efforts must be used to re-establish contact if communications are lost with a lone worker
DW6 – Traffic
Management – Street
Works
• Street works on a 40mph or less road need to comply with ‘Safety at Street Works and Road Works’ and TW Essential Standard 16.
• All others street works need to comply with Chapter 8 rules.
• You must inform the Thames Water’s HA Co-ordinator and Street Works Manager of your planned start of works.
• Inform eight2O’s Fieldwork Coordinator of planned work
M
DW7WI - TW Access
to the Site Permits
(TWOSA/TOCOP)
TOCOP – For the transfer of a fenced
area to eight2O for work. (TW staff are
excluded from the area)
TWOSA – Transfers items of plant to
eight2O to be worked on
• A TWOSA / TOCOP is required to
undertake any work on a Thames
Water site.
• Must be applied for at least 10 days
before needed
• Must be formally extended if the
eight2O work overruns (10 days
notice required)
DW8WI - Location &
Avoidance of Buried
Services - Process
• This applies where any concealing
surface is to be broken through on a
TW fenced site.
• Surfaces may be any material, any
angle.
• Permit to Break Surface required in all
instances
• A Responsible Person is assigned to
each and every break of surface. Work
must stop if they leave the task.
• No Plans = No Permit = No Break of
Surface
• Services located by hand excavation
• Rescan (CAT4i) every 300mm
DW9WI - Location &
Avoidance of Buried
Services - Networks
• This applies where any concealing
surface is to be broken that is not on a
TW fenced site.
• Surfaces may be any material, any
angle.
• Permit to Break Surface required in all
instances
• A Responsible Person is assigned to
each and every break of surface. Work
must stop if they leave the task.
• No Plans = No Permit = No Break of
Surface
• Services located by hand excavation
• Rescan (CAT4i) every 300mm
• Flame retardant overalls must be worn
DW10WI - Services
Encased / Surrounded
in Concrete
• eight2O is adopting the good practices promoted by industry group USAG
• This flow provides a decision matrix
• Services encased in concrete must be identified before the concrete surround is disturbed
• Where isolation / diversion is possible this must be done before break of concrete is considered
• Where isolation / diversion not possible, concrete shall only be broken out where the owner has agreed to the method of work, otherwise TW will be informed and the work abandoned pending re-design.
DW15WI –
Hazardous Materials
- Asbestos
Management on Site
• Asbestos Co-ordinator appointed.
• All workers must be asbestos aware
and briefed on Asbestos
Management Plan.
• Discuss asbestos in pre-task
briefings.
• Where ‘new’ materials are
encountered, they are to be
presumed as containing asbestos.
Works must be stopped, Asbestos
Co-ordinator informed/Surveyed
carried out and asbestos removed
by UKAS accredited company.
S
DW20WI – Confined
Spaces
• Confined space work must
comply with the ACoP – L101:
Safe Work in Confined Spaces
• Confined space work must follow
a safe system of work
• Confined Space workers must be
suitably trained and Fit for Work
cleared
• Permit to Work applies in all
cased of confined space entry.
• Stop and close the permit to work
if conditions change
D
Lifting Operations
Lifting is split into two documents
• DW24WI Lift Planning & Design
• DW25WI – Control of Lift
Operations
• All lifting operations are to be
reviewed by the Lifting Coordinator
for the project
• Lifting operations are subject to
Permit to Lift control
• All lifting operations shall be
overseen by a competent Lifting
Supervisor
D
DW27 – Hazardous
Materials (CoSHH) –
General • Wherever possible we must avoid using hazardous
substances
• A COSHH Co-ordinator is appointed for each worksite
• Hazardous substances must be COSHH assessed
on a task specific basis (using your Partner
Organisation COSHH Management system).
• COSHH Coordinator includes COSHH Substance on
COSHH Register.
• COSHH assessments must be briefed to the
workforce to ensure that appropriate health
protection is provided – no exceptions, no excuses.
• Adequate storage/signed and MSDS/COSHH
Assessment in the store.
• Where restricted substances are offered by the
supply chain, a near miss is to be raised.
• Separate Lead/Radiation/Asbestos Procedure
A
Inspection, Review, Audit
• IRA01WI – Site Inspection (Construction Phase)
• Inspections: Weekly, Periodic scored, Leadership Tour (SHE7)
• IRA02WI - Management System audit
• Ensures Governance is affective
• Snapshot of Business Performance
• IRA03WI - Enforcement visits
• Don’t obstruct Agency Inspector and Inform SH&W Team
• IRA04WI - Incident reporting and escalation
• All incidents reported within 1 hour
• Line Management will escalate as appropriate
• Incidents investigated and reported within 21 days
• IRA05WI - Incident investigation
• Strict timelines, so support from SH&W Team
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IRA04 – Incident
Reporting &
Escalation • All incidents must be reported to your
Line Manager within 1 hour.
• Line Management then escalate
according to severity.
• All incidents must be logged on TW’s
Safeguard® reporting system within 24
hrs. Document facts early.
• Safeguard reports are widely circulated,
limit personally identifiable data /
speculative statements.
• Incidents are investigated and reported
within 21 days
• The full procedure was briefed in
Incident Reporting at eight2O.pptx,
hosted on TWEXNet. M
IRA05WI – Incident
Investigation
• All incidents deserve and must
be investigated so that we learn
lessons and avoid repeat
events.
• There is a strict timeline,
dependent upon severity, for
the completion of
investigations, to maintain
momentum.
• SH&W team will provide any
support necessary.
• There will be further guidance
to ensure consistency of
investigations.
M
What else are we developing?
We will shortly release work instructions covering:
• Compliance the COMAH – The aggregation checks during early design
• Preliminary assessment of UXO risk
• Temporary Works
Electrical Safety - we are writing on a set of Electrical
Safety Rules that will apply on eight2O schemes for sub 1000v work
• Interim rules to follow in the next few days (based on AMP5)
Summary of Content
• Policy & Foundations of HSMS
• Finding HSMS and your way round
• Understanding work instruction pages
• Approach, Policy, Execution of HSMS
• New permits
• Materials being developed
• Workbooks – what to do with them
• This is only an orientation!
• The HSMS presentation will be issued for reference
• Where to go for help
Additional Resources
• Link to the HSMS Document
Status list which we maintain as
a live TWEXNet document.
HSMS Document Status List
Filter on Column 1 A-Z to
display Instructions in their
groups.
• It’s temporarily kept in
TWEXNET/eight2O Common
Room / Share With Me / Health
and Safety Management
Systems for Consultation /
• Link to Incident Reporting at
eight2O
Search Col 1 – for grouping by stream
Green documents are Work Instructions
Referenced docs next to the WI
The 1st two letters give the Stream grouping
Additional columns (no page space here) have management address
and persistent links
Who are the eight2O Safety Team?
Image to follow
Craig Murdoch – Head of SH&W eight2O
Derek Wood – Head of Safety SMB
James Dobson – Head of Safety CA Joint Venture
Charles Puckle – Safety by Design Lead
Image to follow Image to follow Image to follow
Image to follow
TBC – SMB SH&W Advisor
Magda Andres – CA SH&W Advisor
Dave Wass– CA SH&W Advisorr
George Hilliar – CA Training Manager