DISTRICT 3 STAFF CONFERENCEMAY 2012

Carroll County Extension Service

Name That Agent

Ruth Chowning – Bullitt Co.

2011 Budget Update

All departments and units will be treated the same, including any funds from tuition.

2 year budget 1st year – 6.4% cut 2nd year – no cut (based on projected increases

in student enrollment and decreases in expenses)

1.15% of total has been set aside for campus renovations

5% Salary pool will be available in 2nd year of budget

Budget - continued

Year One – 2012-13 Extension will continue to manage

most of funding cuts through careful management of vacancies.

Currently 46, which will gradually be reduced to 32.

2% increase in base salary support.

Budget - continued

Beginning in 2013-14 All benefit costs for all county funded support

staff will be paid by county at a rate of 50%. 9% part-time and temporary

4th and above agent benefit costs for positions created after 07/01/2004 will remain the same, but will no longer be returned to counties.

5% increase in salaries for county paid personnel 5% increase base salary and 4th and above

contributions (salary pool)

Budget - continued

Benefit costs cover some or all of the following:

FICA= Social Security and Medicare Tax combines Retirement = UK Retirement Plan Health = UK Health Insurance credit Life = UK Basic Life Insurance Miscellaneous Fringe Benefits ( Long Term

Disability, Workers’ Compensation, Employee Education Program, Family Education Program, Wellness Program, Unemployment Compensation, Terminal Vacation and Terminal Sick Leave for retiring employees. )

IRS Tax Related Issues

IRS has determined that paying of association dues (including ESP) IS a taxable benefit, so can no longer use PD funds.

IRS also determined that cell phone reimbursement is NOT a taxable benefit.

Awards and Recognitions

Allison Lewis – ESP New Member Initiation

Lora Stewart – ESP New Members Initiation

Sherri Broderick was also initiated but was unable to attend Annual Meeting.

Darold Akridge received ESP 25 years of service award.

Judy Hetterman is shown presenting Robbyn with the ESP Meritorious Support Service

Award.

Rosie Allen – ESP Mid Career Award

KAE4-HA – Team Camping Award

KAE4-HA Ed. Piece/Ind

KAE4-HA Ed. Piece TeamRegina, Brett and Sheila

No Picture

KAE4-HA Excellence in VolunteerismJoyce Doyle and Diane Kelly NO PICTURE SORRY

Support Staff Jeopardy

“Our Treasurer is not very accessible, sometimes causing our payments to arrive late.”

Have the treasurer sign extra blank checks and leave them in the office.

Talk to the treasurer and explain the situation. Offer to provide extra training if needed.

Tell treasurer he/she is too old and should resign.

Support Staff Jeopardy

“I don’t feel safe alone in our office, especially when I have to open and close. I know a lot of people have keys and could get in”.

Tell secretary they are over reacting to all the violence they see and here about. That could never happen here.

Sympathize with them, but never follow through.

Listen to their concern. Discussion solutions and follow through.

Support Staff Jeopardy

“I hate it when the agents fight.”

Talk to as many people as possible trying to get them on my side.

Go to my office and shut the door. Let the other person get over it.

Speak only to the person I have conflict with to work on the issue that is dividing us.

The 4 Question Meeting

Some people spend 2-3 days per week in meetings

Well organized meetings are an important of getting the job done and that will not change. Create fresh thinking Move the organization forward

HOW DO I HAVE ONE OF THESE MEETING?

The 4 Question Meeting

Ask 4 Questions:

1) What is the purpose – decision, info sharing, or brainstorming?

2) What is the issue – in five words or less?

3) Who has already weighed in and what did they say about it?

4) What will surprise me in this meeting?

The 4 Question Meeting

Link:

http://www.forbes.com/sites/christopherfrank/2012/05/05/the-4-question-meeting-you-cant-be-brilliant-alone/?utm_source=dlvr.it