chapter 9 journalizing purchases and cash payments
TRANSCRIPT
Chapter 9
Journalizing Purchases and Cash Payments
Merchandising Business
• Retail and Wholesale Merchandising Businesses
Special Journal
• Because things are more confusing to a corporation we have to spread things out to make it easier to understand.
• We use 5 separate journals to help record– Purchases– Cash Payments– Sales – Cash Receipts
How do they get that price
• Cost of Merchandise• Plus Markup 60%• Cost to you………
60.00
24.00
84.00
Purchases Journal
Date Account Credited Purch No. Post Ref
Purch Dr. Accts
Pay Cr
Special amount columns
Purchased merchandise on account from Pro golf company $7254.00. Purchase Invoice No.
179Purchases Journal
Date Account Credited Purch No. Post Ref
Purch Dr. Accts
Pay Cr
2-Mar Pro Golf Company 179 7254
Please work on Aplia “On your Own”
Journalizing Cash Payments Using Cash Payments Journal
Section 9-2
Terms you need to know
• Cash Payment Journal– Whenever cash is paid
• Cash Discount – A deduction from the original amount when cash
is paid also called Purchase Discount
Paid Cash for Advertising $150.00 Check 292
Cash Payments Journal
Date Account Title
General
Accounts Payable
DebitPurchase Discount
Cash CreditCk No. Post Ref Debit Credit
Nov 2 Advertising Expense 292 15.00 15.00
Paid Cash for office supplies $94.00 Check No. 293
Cash Payments Journal
Date Account Title
General
Accounts Payable
DebitPurchase Discount
Cash CreditCk No. Post Ref Debit Credit
Nov 2 Advertising Expense 292 15.00 15.00
Nov 5 Supplies – Office 293 94.00 94.00
Purchasing Merchandise
• WHENEVER YOU SEE THE WORD MERCHANDISE!!!!!! You will use the Purchase account in some fashion.
What happens when we get a discount?
• A discount is a reduction in price because of a agreement in contract.– Trade discount
• Used when we purchase different amounts– 10 for $20– 20 for $10
– Trade discounts – $1500 x 60% = $900.00– 1500 – 900 = $600
Nov. 7. Purchased merchandise for cash, $600.00. Check No. 301
Cash Payments Journal
Date Account Title
General
Accounts Payable
DebitPurchase Discount
Cash CreditCk No. Post Ref Debit Credit
Nov 2 Advertising Expense 292 15.00 15.00
Nov 5 Supplies – Office 293 94.00 94.00
Nov 7 Purchases 301 600.00 600.00
Purchase Discount
• Purchase discount is a contra- account– An account that reduces a related account on a
financial statement.– Can you name any others
Nov 8. Paid cash on account to Gulf Craft Supply $488.04, covering Purchase invoice No. 82 for
$498.00, less 2% discount, $9.96 Check No. 302Cash Payments Journal
Date Account Title
GeneralAccounts Payable
DebitPurchase Discount
Cash CreditCk No.
Post Ref Debit Credit
Nov 2 Advertising Expense 292 15.00 15.00
Nov 5 Supplies – Office 293 94.00 94.00
Nov 7 Purchases 301 600.00 600.00
Nov 8 Gulf Craft Supply 302 498.00 9.96 488.04
Paid cash on account NO DISCOUNTPaid cash on account to American Paint $2,650
covering Purchase No. 77 Check No. 303Cash Payments Journal
Date Account Title
GeneralAccounts Payable
DebitPurchase Discount
Cash CreditCk No.
Post Ref Debit Credit
Nov 2 Advertising Expense 292 15.00 15.00
Nov 5 Supplies – Office 293 94.00 94.00
Nov 7 Purchases 301 600.00 600.00
Nov 8 Gulf Craft Supply 302 498.00 9.96 488.04
Nov 13 American Paint 303 2650.00 2650.00
Performing Additional Cash Payments Journal Operations
9-3
PETTY CASH FUND REPORTPETTY CASH REPORT
DATE:______________________ CUSTODIAN_____________
EXPLANATION RECONCILIATIONREPLENISH
AMOUNT
FUND TOTAL 250
PAYMENTS
SUPPLIES 45.34
ADVERTISING 25
MISCELLANEOUS 144.22
LESS: TOTAL PAYMENTS 214.56 214.56
EQUALSRECORDED AMOUNT ON HAND 35.44
LESS: ACTUAL AMOUNT ON HAND 33.85 EQUALS CASH SHORT OR OVER 1.59 1.59
216.15
JOURNALIZING THE PETTY CASH REPORT
SUPPLIES 45.34
ADVERTISING 25
MISCELLANEOUS 144.22
LESS: TOTAL PAYMENTS 214.56EQUALS RECORDED AMOUNT ON HAND 35.44LESS: ACTUAL AMOUNT ON HAND 33.85EQUALS CASH SHORT OR OVER 1.59
Cash Payments Journal
Date Account Title General Accounts
Payable Debit
PURCHASE DISCOUNT
CREDITCash CreditCk No.
Post Ref Debit Credit
NOV 18 SUPPLIES OFFICE 45.34 216.15
Advertising expense 25.00
Miscellaneous expense 144.22
cash short and over 1.59
November 18 Paid cash to replenish the petty cash fund$208: office supplies #32.33, advertising , $50.00; miscellaneous, $128.50, cash short 1.59 check no 310
Section 4Journalizing other transaction s using a general journal
• When a transaction does not fit – i.e. When we buy supplies on account or when
we buy something don’t like it and return it. It doesn’t fit the criteria of the last two journals
– Purchases and cash payments so it must go into the General Journal.
November 6. Bought supplies on account from Gulf Craft Supply, $210.00. Memorandum No. 52.
General Journal
Date Account Title Doc. NoPost Ref. Debit Credit
Nov 6 Supplies – Store M52 210
Accts Pay/Gulf Craft Supply
• Purchase Return and Allowance – Contra Account to Purchases
Purchase Return and allowanceNovember 28. Returned merchandise to Crown Distributing, $252.0, covering Purchase Invoice
No. 80General Journal
Date Account TitleDoc. No
Post Ref. Debit Credit
Nov 28 Accounts Pay/Crown Distributors DM78 252.00
Purchase Return and Allowance 252.00