cims contract overview dale defilipps branch chief, pgo
TRANSCRIPT
CIMS Contract Overview
Dale DeFilippsBranch Chief, PGO
CIMS Contracts Office
Dale DeFilippsBranch Chief
Amanda HaynesContracting
Officer
Steve LesterContracting
Officer
Maryann SchlemmerContracting
Officer
Alan SimsTeam Lead
General Overview of Contracts & Structure
Procurement Integrity Non-Disclosure Agreement COI Certification
Contractor Performance Evaluations PWS requirements QASP Performance Rating Form
Clearances (minimum) Human Subjects, OMB,
Privacy Act, and IT Security
No Zero Dollar PRs
Multiple award ID/IQ performance based service contracts
CPMO, PGO, Program , SB, and Contractor Review and Comment Cycle
Key Roles & Responsibilities
Ombudsman
Task Order Protest
Debriefings
Current State
CITS – current information mgmt services contract NGIT and LMIT awardees Extended until April 6, 2011 (tasks can run an
additional 3 months after the April end date)
Management Consulting Variety of contracts and task orders, e.g. GSA MOBIS,
GWACs
ITISS – IT infrastructure support services contract Perot award through Dept of Army contract
Contract Comparison
CITS CIMS
One domain Information Management
Three domains Information Management, IT
Infrastructure, & Management Consulting
One award type (F&O) 3 award categories by business type F&O, SB, 8(a)
Duration 7 years Duration 10 years
Two awards 30 prime contractors (different companies)
55 awards Over 150 named subs/partners
Total value ~$1B Total value $5B $3B IM, $1B ITI, $1B MC
CIMS Prospectus
Broad and flexible scope and access to diversified
talent Many specialty labor categories Facilitates small business and 8(a) goals Performance based focus
CIMS fosters contractor work off-site
Explicitly enables teleworking
Government issued equipment not required but allowed
CITS/CIMS Transition Issues
Approximately 48 CITS task orders will be expiring between February 1 and June 30, 2011 and will be re-competed under CIMS
Completed RFTOPs must be received by the CIMS CPMO office at least three months before the requested performance start date. CPMO will review and forward to PGO. For expiring orders program offices may need to allow additional time for contractor transition in case a new (non-incumbent) contractor receives award .
CITS/CIMS Transition Issues
COTRs will make recommendations on small business or 8(a) set aside determinations including technical rationale and justification. PGO and the small business specialist will review and the contracting officer will make the final determination.
RFTOPs sent to the contractors for competitive proposals will initially be e-mailed from the PGO Contracting Officer
Inventory of CDC requirements to be procured under CIMS CITS, non-CITS contracts administered by CDC
(GWACs, GSA etc), interagency agreements, new requirements
Performance-based service acquisition (PBSA)
Performance-based service acquisition (PBSA) is the preferred method of contracting for services and supplies
Results in better quality services and timely responses
PBSA is contracting for results, not just best efforts
Essential elements include: Performance requirements described in terms of "what"
the required output is, and not "how" the work is to be accomplished
Performance standards or measurements, which are the criteria for determining whether the performance requirements are met
Appropriate performance incentives, either positive or negative
Surveillance plan that documents the Government’s approach to monitoring the contractor’s performance
Performance-based service acquisition (PBSA)
Performance Standards/Metrics: Reflect the level of service required by the Government
to meet performance objectives Standards may be objective (e.g., response time), or
subjective (e.g., customer satisfaction) Service level agreements are performance standards
that translate customer’s priorities into measurable performance outcomes
Performance standards use commercial standards where practicable, ensure the standard is needed and not unduly burdensome, and must be measurable, easy to apply, and attainable
Performance-based service acquisition (PBSA)
Performance Incentives May be positive or negative; monetary or non-monetary If a financial incentive is promised, funding for the
incentive must be committed at the time of task order award
Examples of monetary incentives include: Incentive fees Share-in-savings Negative monetary incentives (can be included if the
desired results are not achieved, deduction should be equal to the value of the service lost)
Examples of non-monetary incentives include: Positive performance evaluation Automatic extension of contract term or option exercise
Performance-based service acquisition (PBSA)
Quality Assurance Surveillance Plan (QASP)
• The QASP is a plan for assessing contractor performance to ensure compliance with the Government’s performance objectives
• Describes the surveillance schedule, methods, performance measures, and incentives
• The QASP is included as part of the PWS and inspects the outputs, not the process
• The level of surveillance should be commensurate with the dollar amount, risk, and complexity of the requirement
CIMS Awardees
Full list by category posted on CPMO website
Each domain and business category has 3-11 awardees
43 percent of the awardees are small business or 8(a) companies
Small business and 8(a) companies will receive first consideration for RFTOPs
Information Management Domain
Full and Open Business Category
Accenture National Security Services, LLC Booz Allen Hamilton Business Computer Applications Deloitte Consulting LLP Dell Perot Systems
IBM ICF Incorporated, LLC Lockheed Martin Northrop Grumman Science Applications International Corp. SRA International, Inc.
Information Management Domain
Small Business Set-Aside Category 2020 Company Business Computer Applications DB Consulting Group, Inc. Emergint Technologies, Inc.
8(a) Set-Aside Category 2020 Company DB Consulting Group, Inc. Emergint Technologies, Inc.
IT Infrastructure Domain
Full and Open Business Category
Accenture National Security Services, LLC Booz Allen Hamilton CACI Ciber, Inc. CSC
Dell Perot Systems HP Enterprise Services, LLC IBM Lockheed Martin Northrop Grumman Unisys
IT Infrastructure Domain
Small Business Set-Aside Category Amdex Buccaneer Computer Systems & Service Emergint Technologies, Inc. Human Touch, LLC
8(a) Set-Aside Category
Buccaneer Computer Systems & Service Chickasaw Emergint Technologies, Inc. Human Touch, LLC
Management Consulting Domain
Full and Open Business Category
Booz Allen Hamilton CSC Deloitte Consulting LLP IBM ICF Incorporated, LLC
Lockheed Martin Price Waterhouse Coopers LLP Sapient SRA International, Inc Unisys
Management Consulting Domain
Small Business Set-Aside Category Amdex Cadence Group Associates, Inc. Carter Consulting, Inc. SciMetrika
8(a) Set-Aside Category
Carter Consulting, Inc. Cloudburst Consulting Group SciMetrika Total Solutions, Inc.
RFTOP Process Flow ChartProgram Office
develops RFTOP package
CPMO reviews RFTOP
package CPMO forwards RFTOP
package to PGO
PGO reviews RFTOPContract
ing Officer issues RFTOP
Q & A period
Contractors
submit proposal
s
Proposals
reviewed
Task Order issued
and work
commences
Program Office Develops RFTOP Package
Identify Program Needs Develop Statement of Work (Performance
Work Statement) Deliverables – include monthly report Schedule (include transition time) Quality Assurance Surveillance Plan (QASP)
Recommend appropriate Domain and Business Category
Develop Technical Evaluation Criteria Develop Independent Government Estimate
(IGE) Loaded Labor Rates
Include Attachments and links
Program Office Develops RFTOP Package (cont’d)
Request Clearances Include response in RFTOP package
Enter Procurement Requisition (PR) in ICE No zero dollar PRs
Forward RFTOP Package to CPMO Selects members of the Technical Evaluation
Panel Only FTEs At least 50% must be certified COTRs One member cannot be supervisor of another member
Upon issuance of RFTOP, sets up time for Panel to convene
CPMO Review
CPMO reviews RFTOP Package
CPMO returns package to Program Office Questions Recommended changes Incomplete package
CPMO assigns RFTOP number Will be numbered by fiscal year, domain & sequential
number RFOP number is identifier until task order is issued
CPMO forwards completed RFTOP Package to PGO
Other Important Information
COTRs will need to be trained in the following areas:
Reviewing and evaluating technical proposals
Post -award administration - - COTR duties and
responsibilities
Task order funding - - application of bona fide needs
rule, severable/non-severable services
Personal Services
Unauthorized Commitments