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City Council Meeting Agenda Monday, June 18, 2018 - 7:00 PM
Cologne Community Center, 1211 Village Parkway
Vision Statement The City of Cologne is a vibrant small town that respects its heritage, embraces
its future and offers a high quality of life for all who live, work and visit our community.
Mayor: Matt Lein Councilmember: Sarah Bruss Councilmember: Kyle Evenski Councilmember: Carol Szaroletta Councilmember: Jessica Spates
NOTE: AGENDA ITEMS ARE APPROXIMATE AND SUBJECT TO CHANGE ACCORDING TO LENGTH OF DISCUSSION. TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE ARRIVE AT 7:00 PM.
1. CALL MEETING TO ORDER & ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ADOPT AGENDA
4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE
5. ADOPT CONSENT AGENDA Items listed below are considered routine and non-controversial by the Council. There will be no separate discussion of these items unless requested by a Councilmember, Staff or Citizen. If removed, the item will be discussed at the end of the regular agenda.
a. June 4, 2018 Minutes b. June 18, 2018 Check Summary Register c. June 11-12, 2018 Payroll
d. Accept Resignation of City Clerk e. Severance Agreement 6-12-18 f. Letter to Secretary Chao - Highway 212 g. Letter to Lyndon Robjent - Highway 212 h. Resolution 18-09 Cologne TIF 2-1 Amendment i. Resolution 18-10 Accepting Donations
6. COUNCIL BUSINESS a. John Hendel, FDRA, Drive-in Funds Request b. Fire Department c. Jake Saulsbury, Bolton & Menk
-Street Reconstruction -2018 CIPP and Manhole Evaluations
d. City Credit Cards
7. BOARD REPORT
a. May Sheriff’s Report
8. ANNOUNCEMENTS
9. ITEMS REMOVED FROM THE CONSENT AGENDA
10. ADJOURN
CALENDAR OF EVENTS/MEETINGS July 4 Wednesday Independence Day - City Offices Closed July 16 Monday 7:00PM City Council Meeting July 26-28 Cologne Glad Days
City of Cologne City Council Meeting Minutes
Monday, June 4, 2018 - 7:00 PM Cologne Community Center, 1211 Village Parkway
1. 6:55 PM SWEARING IN JESSICA SPATES 2. CALL MEETING TO ORDER & ROLL CALL
Mayor Matt Lein called the meeting to order at 7:00 p.m. Council members Bruss, Evenski, Spates, and Szaroletta were present. Also present: City Administrator Jesse Dickson.
3. PLEDGE OF ALLEGIANCE 4. ADOPT AGENDA
MOTION BY COUNCIL MEMBER SZAROLETTA TO ADOPT THE AGENDA. SECONDED BY BRUSS. MOTION CARRIED UNANIMOUSLY.
5. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE 6. ADOPT CONSENT AGENDA
a. May 21, 2018 Minutes b. May 21, 2018 Special Meeting Minutes c. June 4, 2018 Check Summary Register d. June 4, 2018 Payroll e. Well #4 Pay Request 7 f. Water Treatment Facility Pay Request 19
MOTION BY COUNCIL MEMBER SZAROLETTA TO APPROVE THE CONSENT AGENDA. SECONDED BY COUNCIL MEMBER SPATES. MOTION CARRIED UNANIMOUSLY.
7. COUNCIL BUSINESS a. New Fitness Center Security
City Administrator Dickson presented quotes for security upgrades for the Cologne Fitness Center and explained the need for rerouting the door on the women’s bathroom.
MOTION TO APPROVE THE QUOTES AS PRESENTED BY COUNCIL MEMBER SPATES. SECONDED BY COUNCIL MEMBER EVENSKI. MOTION CARRIED UNANIMOUSLY.
b. July 2 City Council Meeting
MOTION TO CANCEL THE JULY 2 MEETING AND HAVE ONE JULY MEETING ON JULY 16TH WITH THE UNDERSTANDING THAT A SPECIAL MEETING MAY BE CALLED IF NECESSARY BY COUNCIL MEMBER EVENSKI. SECONDED BY COUNCIL MEMBER BRUSS. MOTION CARRIED UNANIMOUSLY.
8. BOARD REPORT 9. ANNOUNCEMENTS 10. ITEMS REMOVED FROM THE CONSENT AGENDA 11. ADJOURN
MOTION BY COUNCIL MEMBER EVENSKI TO ADJOURN THE MEETING. SECONDED BY COUNCIL MEMBER BRUSS. MOTION CARRIED UNANIMOUSLY.
*Check Summary Register©
CITY OF COLOGNE 06/15/18 4:05 PM
Page 1
June 2018
Name Check Date Check Amt
10100 Checking
Paid Chk# 023109 AFLAC 6/18/2018 $230.04 Employee Flex Plan
Paid Chk# 023110 ALPHA WIRELESS COMMUNICA 6/18/2018 $58.60 Pager Case
Paid Chk# 023111 BOLTON & MENK, INC 6/18/2018 $41,661.00 Village @ Cologne N
Paid Chk# 023112 BROADBAND CORP 6/18/2018 $24.95 WWTP Internet
Paid Chk# 023113 BRYAN ROCK PRODUCTS, INC. 6/18/2018 $320.99
Paid Chk# 023114 CAR-CO INC 6/18/2018 $34.86 Fuel Filter
Paid Chk# 023115 CARQUEST AUTO PARTS 6/18/2018 $80.00
Paid Chk# 023116 CARVER COUNTY 6/18/2018 $450.40 Monthly plus Internet Access
Paid Chk# 023117 CINTAS CORPORATION 6/18/2018 $206.48 Uniforms/Building Supplies
Paid Chk# 023118 CITY OF WATERTOWN 6/18/2018 $1,184.15 Trimble GPS Unit
Paid Chk# 023119 CONLIN, JOHN 6/18/2018 $50.00 Rental Deposit Refund
Paid Chk# 023120 COOLING SYSTEM SERVICES, L 6/18/2018 $678.53
Paid Chk# 023121 CORE & MAIN 6/18/2018 $1,655.52
Paid Chk# 023122 CUSTOMIZED FIRE RESCUE TR 6/18/2018 $400.00 Training
Paid Chk# 023123 JESSE DICKSON 6/18/2018 $243.31 Expense Report
Paid Chk# 023124 DWK CLEAN WATER SERVICES, 6/18/2018 $1,080.00 WWTP Monthly Fee
Paid Chk# 023125 ECM PUBLISHERS, INC. 6/18/2018 $275.96 NYA Guide
Paid Chk# 023126 EVERSON'S HARDWARE HANK I 6/18/2018 $19.99 Wall Clock
Paid Chk# 023127 FRED HOLASEK & SONS INC. 6/18/2018 $412.00 Planters/VFW Park/Main St
Paid Chk# 023128 GILLIAM, AURORA 6/18/2018 $50.00 Rental Deposit Refund
Paid Chk# 023129 BRENDA GOOD 6/18/2018 $50.00 Rental Deposit Refund
Paid Chk# 023130 HAWKINS, INC 6/18/2018 $451.25
Paid Chk# 023131 HOLIDAY COMPANIES 6/18/2018 $582.75 Fuel
Paid Chk# 023132 KASEL, LORI 6/18/2018 $57.55 Expense Report
Paid Chk# 023133 KRUEGER, DENNIS 6/18/2018 $50.00 Rental Deposit Return
Paid Chk# 023134 LAMBERTON, DIANE 6/18/2018 $100.00 Rental Deposit Return
Paid Chk# 023135 LEAGUE OF MINNESOTA CITIES 6/18/2018 $30,775.00
Paid Chk# 023136 LOFFLER-131511 6/18/2018 $72.02 Monthly Copier Lease
Paid Chk# 023137 MELCHERT, HUBERT,SJODIN, P 6/18/2018 $3,072.50
Paid Chk# 023138 METRO WEST INSPECTION SER 6/18/2018 $3,458.69
Paid Chk# 023139 MID COUNTY CO-OP 6/18/2018 $1,702.47
Paid Chk# 023140 MN NCPERS LIFE INSURANCE 6/18/2018 $80.00 Employee Life Insurance
Paid Chk# 023141 MN VALLEY ELECTRIC COOPER 6/18/2018 $260.80 Utilities - Electric
Paid Chk# 023142 MN VALLEY TESTING LABS 6/18/2018 $336.00
Paid Chk# 023143 NORTHERN SAFETY TECHNOLO 6/18/2018 $60.21
Paid Chk# 023144 OVERLINE & SONS, INC. 6/18/2018 $4,865.00
Paid Chk# 023145 PITNEY BOWES 6/18/2018 $146.04 Monthly Lease Fee
Paid Chk# 023146 PREMIUM WATERS, INC. 6/18/2018 $12.89
Paid Chk# 023147 PURCHASE POWER 6/18/2018 $320.99
Paid Chk# 023148 QUILL 6/18/2018 $75.99 Ink
Paid Chk# 023149 RON RADEMACHER 6/18/2018 $5,000.00 Fish
Paid Chk# 023150 STORMS WELDING & MFG. INC 6/18/2018 $105.93
Paid Chk# 023151 STUDIOWEST & DESIGN 6/18/2018 $147.05 Annual web hosting
Paid Chk# 023152 TECHSTAR IT SOLUTIONS INC 6/18/2018 $1,191.80 Monthly Contract Fee
Paid Chk# 023153 UNITED FARMERS COOPERATIV 6/18/2018 $181.83
Paid Chk# 023154 VERIZON WIRELESS 6/18/2018 $108.03
*Check Summary Register©
CITY OF COLOGNE 06/15/18 4:05 PM
Page 2
June 2018
Name Check Date Check Amt
Paid Chk# 023155 VISA 6/18/2018 $1,987.20 Plants
Paid Chk# 023156 VOS, BRIAN 6/18/2018 $125.00 Reimburse for MRWA Wastewater
Paid Chk# 023157 WICKENHAUSER EXCAVATING, 6/18/2018 $8,182.16 Culvert Replacement
Paid Chk# 023158 WORM, DEBBIE 6/18/2018 $100.00 Rental Deposit Return
Paid Chk# 023159 XCEL ENERGY 6/18/2018 $4,098.36
Paid Chk# 023160 XTREME ELECTRICAL INC 6/18/2018 $790.00
Total Checks $117,664.29
FILTER: None
Employee 6/11/2018 023108-EFT 16,236.18$ June 11, 2018 Payroll, June 12 PayoutIRS 6/11/2018 EFT 7,869.23$ June 11, 2018 Payroll, June 12 PayoutMN Department of Revenue6/11/2018 EFT 1,404.76$ June 11, 2018 Payroll, June 12 PayoutPERA 6/11/2018 EFT 1,983.03$ June 11, 2018 Payroll, June 12 Payout
Total 27,493.20$
City of Cologne PayrollJune 11, 2018
SEVERANCE AGREEMENT This Severance Agreement (“Agreement”) is entered into this ___ day of June, 2018,
between Susan Mueller (“Employee”) and the City of Cologne (“Employer”).
RECITALS
A. Employee voluntary terminated her employment with Employer effective June
12, 2018.
B. Employee and Employer desire to resolve all of Employee’s and Employer’s
potential claims against each other.
C. Attached as Exhibit “A” is an accompanying Release of Claims (“Release”)
which is incorporated herein by reference and made part of this Agreement as
if fully set forth herein.
D. Attached as Exhibit “B” is a letter of reference that Employer agrees to
execute as additional consideration for Employee entering into this Agreement
after the effective date of this Agreement.
E. Employee acknowledges that the consideration the Employer is providing to
her to execute this Agreement and the accompanying Release is consideration
that she is otherwise not entitled to receive from the Employer.
F. Employee acknowledges that she has been paid out by the City prior to
executing this Agreement all accrued, but unused, compensatory time off,
holiday, sick time, and vacation time.
AGREEMENT
For the consideration described below, the adequacy of which the parties
acknowledge, the parties agree as follows:
1. Release by Employee. At the same time that Employee executes this
Agreement, Employee shall execute the Release that is attached as Exhibit A (the
“Release”).
2. Severance Benefits. As consideration for Employee executing this
Agreement, subject to the conditions set forth in this Agreement, Employer agrees to pay
Employee a lump sum payment in the amount of $8,694.40, minus normal and customary
withholdings, within 5 calendar days of the effective date of this Agreement.
3. Continuation of Health Insurance/Other City Benefits. Employee and her
family members shall receive health insurance coverage under the normal City customary
paid arrangements of the City through Employee’s separation date of June 12, 2018, after
which date Employee and her family members may elect continuation coverage through the
Consolidated Omnibus Reconciliation Act (“COBRA”). Should Employee and/or
Employee’s family members elect COBRA, the City shall agree to remit payment for
Employee’s COBRA costs for up to two months, or up through the end of August, whichever
is later, and 50% of the COBRA costs for Employee’s spouse for up to two months, or up
through the end of August, whichever is later, after which time all COBRA costs shall be
borne solely by Employee for Employee’s COBRA coverage costs and Employee’s spouse’s
COBRA coverage costs.
4. Return of Employer Property. Employee represents and warrants that she
does not have any property belonging to Employer in her possession, custody, or control.
5. Consideration and Rescission. The periods described in the Release during
which Employee may consider whether to sign or may rescind the Release, and the
procedures stated in the Release for accepting or rescinding the Release, also apply to this
Agreement. The Release and this Agreement must be accepted or rescinded together.
Rescission of one of these documents will be deemed a rescission of both.
6. Non-Admission. Nothing in this Agreement or the Release (Exhibit A) is
intended to be, nor will it be deemed to be, an admission by Employer or Employee that
either party has violated any law or that either party has engaged in any wrongdoing.
7. Entire Agreement. This Agreement, the Release (Exhibit A), and the Letter
of Reference (Exhibit B), supersedes all prior oral and written agreements, representations,
and promises between the parties. This Agreement, the Release (Exhibit A), and the Letter
of Reference (Exhibit B) constitutes the entire agreement between the parties with respect to
Employee’s employment with Employer and the voluntary separation of that employment.
8. Voluntary and Knowing Action. The parties acknowledge that they
understand the terms of this Agreement and that they are voluntarily entering into this
Agreement. The parties intend to be legally bound. Employee represents that she is legally
able and entitled to enter into this Agreement and to receive the payments described in
paragraph 2 above. Employer represents that it is legally able to enter into this Agreement
and able to make the payments described above in paragraph 2.
9. 21-Day Period to Consider Agreement. Employee understands that,
pursuant to the Age Discrimination in Employment Act, she has 21 days to consider this
Agreement and seek the advice of her attorney and/or financial advisor. Employee
understands that if she signs this Agreement and Release prior to the expiration of the 21-day
period, that she is voluntarily waiving her right to consider the Agreement and Release for 21
days.
10. Mutual Non-Disparagement. Employee agrees not to make or communicate
disparaging remarks of any sort, whether oral, written, or otherwise, about the City’s
employees or council members to any other individual, entity, or third party. The current
city administrator and council members agree to not make or communicate disparaging
remarks of any sort, whether oral, written, or otherwise about Employee to any third party,
provided that this covenant does not prohibit Employer, including its city administrator and
council members, for complying with the Employer’s obligations under the Minnesota
Government Data Practices Act. Employer’s obligation to comply with the Minnesota
Government Data Practices Act is exempt from the covenants contained in this provision.
Both parties agree that if asked about this matter, they may indicate that the matter has been
resolved.
11. Minnesota Law Applies. The terms of this Agreement and the Release
(Exhibit A) will be governed by the laws of the State of Minnesota and shall be construed
and enforced thereunder.
12. Binding Upon Heirs and Successors. This Agreement and the Release
(Exhibit A) shall be binding upon and shall inure to the benefit of Employee and Employer
and their respective heirs, administrators, representatives, executors, successors and assigns.
13. Recitals. The recitals and Exhibits A and B referenced at the beginning of
this Agreement are incorporated herein by reference as if fully set forth herein.
14. Effective Date of this Agreement and Release. This Agreement and the
attached Release (Exhibit A) shall not become effective and enforceable until all of the
following conditions are met: 1) the Employee signs the Agreement and the Release (Exhibit
A), within the time period described in this Agreement; and 2) the revocation periods of
seven (7) and fifteen (15) days expire without any attempt by the Employee to rescind.
15. References. Employer agrees, as additional consideration for Employee
entering into this Agreement, to provide the attached letter of reference marked as Exhibit B
to this Agreement within five (5) days after the expiration of the revocation periods.
16. Reasons for Agreement. Pursuant to Minn. Stat. § 13.43, subd. 2(a)(6), the
Employer states that the reason it is entering into this Agreement is to amicably separate the
employment relationship with Employee, and provide her with certain benefits in light of her
resignation from employment.
17. Headings. The headings in this Agreement are for reference purposes only
and shall not in any way affect the meaning or interpretation of this Agreement.
EMPLOYEE:
Dated: Susan Mueller
EMPLOYER: CITY OF COLOGNE
Dated: By:
Its:
Exhibit A
EXHIBIT “A” RELEASE BY SUSAN MUELLER
1. Definitions. I intend all words used in this Release to have their plain meanings in
ordinary English. Specific terms that I use in this Release have the following meanings:
A. I, me, and my include both me and anyone who has or obtains any legal rights
or claims through me.
B. City means the City of Cologne; the present and past administrators, clerks,
council members, elected officials, attorneys, and employees of the City of
Cologne; the present and past fiduciaries of any employee benefit plan
sponsored or maintained by the City of Cologne (other than multiemployer
plans); and anyone who acted on behalf of the City of Cologne or on
instructions from the City of Cologne.
C. Agreement means the Severance Agreement between the City and me that I
am executing on the same date on which I execute this Release.
D. My Claims mean all of my rights that I now have to any relief of any kind
from the City, including without limitation:
i. all claims arising out of or relating to my employment with the City in
any capacity including, but not limited to, my employment with the
City as City Clerk;
ii. all claims arising out of or relating to the statements, actions, or
omissions of the City;
iii. all claims for any alleged unlawful discrimination, harassment,
retaliation or reprisal, or any alleged unlawful practices arising under
Exhibit A
7
any federal, state, or local or municipal statute, ordinance, or
regulation, including without limitation, claims under Title VII of the
Civil Rights Act of 1964, MINN. STAT. § 13.01, et. seq. and 13D.01 et.
seq., the Open Meeting Laws, the Federal Constitution of the United
States, Minnesota’s State Constitution, the Americans with Disabilities
Act, the Americans with Disabilities Act Amendments Act, 42 U.S.C. §
1981, the Age Discrimination in Employment Act, The Older Worker’s
Benefits Protection Act, the Government Data Practices Act, the
Employee Retirement Income Security Act, the Equal Pay Act, the
City’s Personnel Policies and ordinances, the Worker Adjustment and
Retraining Notification Act, the Minnesota Human Rights Act, the Fair
Credit Reporting Act, the Fair Labor Standards Act, the Veterans’
Preference Act, the Uniform Services Employment and Reemployment
Rights Act, Minnesota State Wage and Hour Laws, the Family and
Medical Leave Act, Loudermill hearing rights, any rights pursuant to
Garrity v. State of New Jersey, 385 U.S. 493 (1967), Public Employee
Labor Relations Act, Genetic Nondiscrimination Act, any rights under
MINN. STAT. § 465.722, and workers’ compensation non-interference
or non-retaliation statutes (such as MINN. STAT. § 176.82);
iv. all claims for alleged wrongful discharge; breach of contract, breach of
implied contract; failure to keep any promise; breach of a covenant of
good faith and fair dealing; breach of fiduciary duty; estoppel; my
activities, if any, as a “whistleblower”; defamation; negligent and
Exhibit A
8
intentional infliction of emotional distress; fraud; misrepresentation;
hostile work environment; negligence; harassment; retaliation or
reprisal; constructive discharge; assault; battery; false imprisonment;
invasion of privacy; interference with contractual or business
relationships; any other wrongful employment practices; and violation
of any other principle of common law;
v. all claims for compensation of any kind, including payout of accrued,
but unused, vacation, sick time, paid-time off, and compensatory time
off;
vi. all claims for back pay, front pay, reinstatement, other equitable relief,
compensatory damages, damages for alleged personal injury, liquidated
damages, and punitive damages;
vii. all claims related to any illness, injury, or other health-related concerns
allegedly arising out of environmental conditions in the workplace;
and
viii. all claims for attorney’s fees, costs, and interest.
However, My Claims do not include any claims that the law does not allow to
be waived or any claims that may arise after the date on which I sign this
Release.
2. Agreement to Release My Claims. I will receive consideration from the City as set
forth in the Severance Agreement if I sign and do not rescind this Release as provided below
and provided that I meet the other conditions as specified in the Severance Agreement,
including execution of the Severance Agreement. I understand and acknowledge that the
Exhibit A
9
consideration I am receiving to execute the Severance Agreement and Release is money in
addition to anything of value that I would be entitled to receive from the City if I did not sign
this Release or if I rescinded this Release. In exchange for that consideration, I give up all of
My Claims. I will not bring any lawsuits against the City or make any demands against the
City for compensation or damages relating to My Claims. The consideration that I am
receiving is a fair compromise for the release of My Claims.
3. Additional Agreements and Understandings. Even though the City will provide
consideration for me to settle and release My Claims, the City does not admit that it is
responsible or legally obligated to me. In fact, the City denies that it is responsible or legally
obligated to me for My Claims, denies that it engaged in any unlawful or improper conduct
towards me, and denies that it treated me unfairly.
4. My Right to Rescind this Release. I understand that I may rescind (that is, cancel)
this Release and accompanying Severance Agreement with respect to claims arising under
the Minnesota Human Rights Act within 15 calendar days of signing it, and with respect to
claims arising under the Age Discrimination in Employment Act and the Older Worker’s
Benefits Protection Act within seven (7) calendar days of signing it. This Release and
accompanying Severance Agreement will not become effective or enforceable unless and
until the rescission period has expired without my exercising my rights to rescind and all of
the conditions have been met as set forth in provision 13 of the Severance Agreement.
5. Procedure for Accepting or Rescinding the Release. To accept this Release, I must
deliver this signed Release and the attached Severance Agreement to the City at the address
indicated below. To rescind my acceptance, I must deliver a written, signed statement that I
rescind my acceptance to the City by hand or by mail within the rescission period set forth
Exhibit A
10
above. All deliveries or communications required to be made under this Release or
accompanying Severance Agreement must be made to the City at the following address:
Attn: Jesse Dickson, City Administrator City of Cologne
1211 Village Parkway P.O. Box 120 Cologne, MN 55322 If I choose to deliver my acceptance or the rescission of my acceptance by mail, it must be: A. postmarked within the period stated above; and B. properly addressed to the City at the address stated above. 6. Interpretation of the Release. This Release should be interpreted as broadly as
possible to achieve my intention to resolve all of My Claims against the City. If this Release
is held by a court to be inadequate to release a particular claim encompassed within My
Claims, this Release will remain in full force and effect with respect to all the rest of My
Claims.
7. My Representation. I am legally able and entitled to receive the consideration being
provided to me in settlement of My Claims. I have not been involved in any personal
bankruptcy or other insolvency proceedings at any time since I began my employment with
the City. No child support orders, garnishment orders, or other orders requiring that money
owed to me by the City be paid to any other person are now in effect.
I have read this Release carefully. I understand all of its terms. In signing this
Release, I have not relied on any statements or explanations made by the City except as
specifically set forth in the Severance Agreement. I am voluntarily releasing My Claims
against the City. I intend this Release and the Severance Agreement to be legally binding.
Exhibit A
11
Dated: , 2018 Susan Mueller
Exhibit B
12
[TO BE PLACED ON CITY OF COLOGNE’S LETTERHEAD] June ___, 2018 Re: Susan Mueller To Whom it May Concern:
Ms. Susan Mueller was employed at the City of Cologne from May 28, 2008, through June 12, 2018. During her employment with the City, Ms. Mueller was employed full-time as the City Clerk.
Very truly yours,
Jesse Dickson City Administrator City of Cologne
10859048v1
EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF COLOGNE, MINNESOTA
HELD: June 18, 2018
Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Cologne, Carver County, Minnesota, was duly called and held on the 18th day of June, 2018, at 7:00 p.m.
The following members of the Council were present:
and the following were absent:
Councilmember _________ introduced the following resolution and moved its adoption:
RESOLUTION NO. 18-09
RESOLUTION APPROVING AN ADMINISTRATIVE AMENDMENT TO THE TAX INCREMENT FINANCING PLAN FOR TAX
INCREMENT FINANCING DISTRICT NO. 2-1
A. WHEREAS, the City of Cologne, Minnesota (the "City") has heretofore established Tax Increment Financing District No. 2-1 (the "TIF District"), within Municipal Development District No. 2 and has adopted a Tax Increment Financing Plan for the TIF District (the "TIF Plan"); and there is a proposal to administratively amend the TIF Plan for the TIF District under the provisions of Minnesota Statutes, Sections 469.174 to 469.1794, as amended, and Sections 469.124 to 469.133, as amended (the "Act"); and
B. WHEREAS, an administrative amendment to the TIF Plan for the TIF District has been prepared for the TIF District to revise the listing of the parcels and the legal description of the boundary of the TIF District (the "Administrative Amendment"). During the process of creating the TIF District the five individual parcels that were included within the TIF District were combined into a single parcel under the Parcel ID Number 400500622 with a single legal description. Therefore, the purpose of the Administrative Amendment is to amend the TIF Plan to reflect the newly combined parcel, the Administrative Amendment does not materially impact the original estimates and will not increase the overall size of the District nor the overall size of the budget. The Administrative Amendment makes no other modification to the TIF District.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cologne, as follows:
1. The City finds, determines and declares that with respect to the Administrative Amendment:
10859048v1
2
(a) The City is not modifying the boundaries of the TIF District nor increasing the budget in the TIF Plan therefor, but is, however, making an administrative amendment to the TIF Plan for the TIF District.
(b) The City reaffirms the findings previously made with respect to the TIF District.
(c) The Administrative Amendment conforms to the general plan of the development of the City as a whole.
(d) The Act does not require a public hearing on the Administrative Amendment.
2. The Administrative Amendment is hereby approved.
3. The City Administrator is authorized and directed to file a copy of the Administrative Amendment with the Commissioner of Revenue and the Office of the State Auditor.
The motion for the adoption of the foregoing resolution was duly seconded by councilmember ___________________ and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted. Approved: ______________________ Matt Lein Mayor
Attested: ____________________ Jesse Dickson, City Administrator
10859048v1
3
STATE OF MINNESOTA COUNTY OF CARVER CITY OF COLOGNE
I, the undersigned, being the duly qualified and acting Administrator of the City
of Cologne, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council of said City,
duly called and held on the date therein indicated, insofar as such minutes relate to the
Resolution Approving an Administrative Amendment to the Tax Increment Financing Plan for
Tax Increment Financing District No. 2-1.
WITNESS my hand this ____ day of June, 2018.
________________________________ City Administrator
CITY OF COLOGNE RESOLUTION NO. 18-10
RESOLUTION ACCEPTING DONATIONS
WHEREAS, The City of Cologne, Minnesota, is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of the City of Cologne and its citizens pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following persons and entities have offered to contribute the cash amounts set forth below to the City: Name of Donor Amount Cologne FDRA $1,000.00 Cologne FDRA $1,000.00 WHEREAS, $1,000 is being donated to the City to help offset payment for fish stocking in Benton Lake, and $1,000 is being donated to the City to fund a Grain Bin Rescue Demonstration at Cologne Glad Days; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLOGNE, MINNESOTA, AS FOLLOWS: 1. The donation described above is accepted and shall be used for the purposes described. 2. The City Administrator is hereby directed to issue receipts to each donor acknowledging the city’s receipt of the donor’s donation. Adopted by the City Council of the City of Cologne, Minnesota on Monday June 18th, 2018. Approved:
Matt Lein Mayor
Attested: Jesse Dickson City Administrator M/______ Lein________ Spates________ Evenski_____ S/_______ Szaroletta_____ Bruss________
h:\colo\c1235706 - misc\street reconstruction\2018-06-04 street recon info.docx
June 4, 2018 City of Cologne Attn: Jesse Dickson 1211 Village Parkway PO Box 120 Cologne, MN 55322 RE: Street & Utility Reconstruction
Dear Mr. Dickson: This letter is in response to your request to evaluate the options surrounding how to finance and fund potential upcoming street and utility reconstruction projects.
Introduction: Street and utility reconstruction project planning is recommended for cities of all sizes to determine the current condition of the city’s infrastructure and to plan for the appropriate maintenance or replacement for that infrastructure. A city’s infrastructure is their most valuable asset. Selecting the proper pavement and utility replacement procedure at the appropriate time is essential to maximizing infrastructure life and making the best use of the city’s limited funds. The following graph shows a typical bituminous pavement life cycle. As you can see on the graph, as the pavement deteriorates over its life cycle, the cost of the maintenance treatment to renew the pavement increases dramatically.
Name: City of Cologne Street & Utility Reconstructions
Date: June 4, 2018
If not addressed, street and infrastructure conditions will become a liability to the city and its residents by negatively impacting overall city quality of life, perception of the city to outside entities contemplating investment in the city, and property values. The general goal of infrastructure management is to prolong the useful life of the city streets and utilities to their maximum through applying timely maintenance measures financed and funded at adequate levels.
Need: The City of Cologne has a well-maintained street and utility system. However, the vast majority of the infrastructure in the older, “grid” part of town is greater than 50 years old. Generally speaking, the asphalt-cement content of the bituminous in these streets is at the end of its life and will result in streets that crack and break up at a much faster rate. Therefore, seal coating and overlay operations become less effective over time. Additionally, the sanitary sewer, watermain, and storm sewer facilities contain many defects and are difficult to maintain. In many cases, the storm sewer is undersize or non-existent and the water system needs to be extended or looped. Determining what work needs to be done is the easy part. The hard part is financing and funding the necessary projects. Cost estimates were completed in 2017 to replace the streets, storm sewer, and watermain in the older portion of town. The total estimated project cost for this work was approximately $5 million. These estimates did not include sanitary sewer replacement costs as it was assumed these mains would be lined as separate projects. These estimates also did not include storm sewer treatment costs. Reconstruction projects used to be exempt from Carver County Water Management Organization (CCWMO) stormwater treatment requirements. However, with the recent update to the CCWMO rules, stormwater treatment would now be required.
Financing & Funding: There are multiple options available to the City of Cologne to pay for potential street and utility reconstruction projects. The most common of these options are listed below. Please note that the majority of these can be combined together and that further discussions with the City’s Financial Consultant should occur once a project has been identified and a project scope has been determined.
Chapter 429 Improvement Bond Chapter 429 Bonds allow for a city to assess a portion of the improvements to benefitting property owners. The main requirement for this to occur is that you follow the process as outlined in the State Statute and that you assess a minimum of 20% of the total project cost.
• Pros = Able to assess properties that are not taxed, able to reduce the city’s portion of the project cost, not subject to debt limits (better for on-going improvement plans).
• Cons = Subject to appeals by property owners, detailed process and legal requirements, requires a 4/5’s City Council vote.
This approach is the most common for small cities. If this approach is preferred, the City should formally adopt an assessment policy in conjunction with or prior to completing a Feasibility Study for a project.
Chapter 475 Street Reconstruction Bond Chapter 475 Bonds allow for a city to finance street improvements without having to assess for a minimum of 20% of the total project cost.
• Pros = Less detailed process that requires only 1 Pubic Hearing.
• Cons = Subject to a reverse referendum, subject to debt limits.
If this approach is preferred, the City should complete and adopt a 5-Year Street Reconstruction Plan prior to completing the first project.
Name: City of Cologne Street & Utility Reconstructions
Date: June 4, 2018
Other Bonds There are other bonding options that are typically used in combination with the previously options discussed. These include a Chapter 444 Utility Revenue Bond, Chapter 469 Tax Abatement Bond, Chapter 115 Sanitary Sewer Revenue Bond, etc.
MN Public Facilities Authority (PFA) Bond Similarly to the current Water Treatment Facility project, financing through the PFA may be possible for street and utility work. However, a determination would need to be made by the MN Department of Health (MDH) as to what percent of the project is eligible for financing. This number is usually dependent on the amount of watermain work and is typically 50% or less of the total project cost.
• Pros = Lower interest rates than traditional loans.
• Cons = Additional costs to complete PFA requirements and to comply with wage rates and other construction contract requirements. Project needs to be scored and rank high enough to be eligible.
If this approach is preferred, the City should identify a project and submit an application to the PFA and the MDH. This application is due in early May each year.
Funding Options Funding for the planned street and utility work will need to occur from the various City revenue sources (property tax revenues and utility fund revenues). Outside funding sources may also be available depending on the project size, scope, and location. These funding sources include, but are not limited to, the following:
• Special Assessments
• Carver County o Highway Department o Water Management Organization / Soil & Water Conservation District
• MN Department of Transportation
• MN Department of Natural Resources
• Grant Funds
Summary: Developing a plan to address the City’s failing infrastructure would improve the efficiency of the decision making process, insure consistency of decisions made within the city, and ensure adequacy and fairness of funding. Recommended next steps can be completed pertaining to project scoping, budget analysis, funding/financing options, assessment policy or Street Reconstruction Plan creation, capital improvement planning, etc. Work on these planning/preliminary items should begin this summer if the City Council’s desire is to complete a project in 2019. Please let me know if you have any questions or require any additional information Sincerely,
Bolton & Menk, Inc.
Jake S. Saulsbury, P.E. Cc: Kreg Schmidt, Bolton & Menk
June 11, 2018 City of Cologne Attn: Jesse Dickson 1211 Village Parkway PO Box 120 Cologne, MN 55322 RE: 2018 Sanitary Sewer CIPP Project & Manhole Evaluation Project
Dear Mr. Dickson: 2018 Sanitary Sewer CIPP Project:
At the February 5, 2018 City Council meeting the Council authorized the design and bidding of the year 2 CIPP project. The attached figure shows this project area which is located in the northeastern portion of the old part of town. The previous televising and evaluation data has been reviewed and an updated cost estimated has been completed. The total estimated project cost to complete the year 2 project is $80,000. Design and bidding of the project will be completed this summer to allow for fall or early winter construction. Manhole Evaluation Project:
Also discussed at the February 5, 2018 City Council meeting was the need to evaluate all of the sewer manholes located in Sanitary District 1 (the old portion of town). This project was authorized by the Council and has been completed. Attached is a table showing the findings of all of the manholes. The manhole numbers used are reflected on the attached figure as well. In general, the manholes are in fair shape, but a few items should be addressed in the near future. These manholes were given a “Priority Level 1” and a summary of these manholes is below:
MH # Recommended Action Repair Reason
8 Clean concrete blockage from trough Liability
21 Replace concrete slab with cone/casting raised to surface Maintenance access
22 Raise manhole, provide w/ gasketed self-sealing casting I&I
25 Install gasketed/self-sealing casting to prevent inflow at top of MH I&I
27 Locate and raise structure Maintenance access
32 Redo doghouses to patch holes / prevent infiltration I&I
39 Add 1' barrel section, install I&I barrier, repair/patch wall opening I&I
42 Reseal/replace rings; provide gasketed/self-sealing casting due to
MH being in flowline I&I
47 Install I&I barrier to protect rings from infiltration I&I
51 Anchor casting to cone w/ wedge anchors Safety
53 Remove existing steps Safety
60 Anchor casting to cone w/ wedge anchors Safety
63 Remove existing steps Safety
Name: Sewer Repair Recommendations
Date: June 11, 2018
The recommended work to Manhole #8 is a concern as it may result in sewer back-ups in adjacent homes. City staff has already completed this repair though. None of the other items listed are considered to be emergencies. However, it is advised that these recommended actions be completed in the near-term as city staff time and/or sewer funds allow. I am available at your convenience to discuss this project and answer any questions that you or the City Council may have.
Sincerely,
Bolton & Menk, Inc.
Jake S. Saulsbury, P.E. cc: Brian Vos, City of Cologne
U.S. HWY.
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PROPOSED YEAR 2 CIPP PROJECT
JULY 2018
LEGEND
YEAR 1 CIPP PROJECT (COMPLETE)
YEAR 2 CIPP PROJECT (RECOMMENDED)
YEAR 3 CIPP PROJECT (FUTURE)
YEAR 4 CIPP PROJECT (FUTURE)
YEAR 5 CIPP PROJECT (FUTURE)
YEAR 6 CIPP PROJECT (FUTURE)
H:\COLO\C14115380\CAD\C3D\DISPLAY\FIGURES\2018 SANITARY REHAB MAP.DWG 06/11/2018 2:39 PM
CITY OF COLOGNE
2638 SHADOW LANE, SUITE 200CHASKA, MINNESOTA 55318
Phone: (952) 448-8838Email: [email protected]
www.bolton-menk.comR
BENTON LAKE
MH # Location Assessment Recommended ActionPriority
LevelComments
1 Paul Ave Acceptable None ---
2 Paul Ave & Louis St Acceptable None --- 1 Steel adjusting ring on casting
3 Paul Ave & Mill St Acceptable None 3Casting sits on structure, no rings or
mortar
4 Paul Ave & South R.R. ROW Acceptable None 3 2 Steel adjusting rings on casting
5 Paul Ave & North R.R. ROW Acceptable None 3 2 Steel adjusting rings on casting
6 Paul Ave & Market St Needs work Repair/replace cone section 3Opening under casting should be
patched, replace cone at later date
7 Paul Ave & Playhouse St Needs work Seal bottom barrel joint 2 Minor I&I at bottom barrel joint
8 Paul Ave & Lake St Needs work Clean trough 1 Blockage in trough from Lake St
9 Paul Ave West of trail Needs work Add 2' barrel section 2 Excessive rings
10 Paul Ave in trail Needs work Add 2' barrel section 2 Excessive rings
11 Paul Ave & Park St Acceptable None ---
12 Paul Ave & Church St Needs work
Reseal structure walls or replace
structure; needs gasketed/self-
sealing cover
2
Walls corroded due to excessive gas
from force main discharge. Drainage
flow is over top of manhole.
13 Church St Acceptable None ---
14 Adams Ave & Church St Acceptable None ---
15 Adams Ave Acceptable None ---
16 Park St opposite alley Acceptable None --- 2'+/- of splash
17 Adams Ave & Park St Acceptable None ---
18 Edwards Ave & Park St Needs work Reseal/replace rings 2 I&I at rings
19 Alley & Alley Acceptable None ---
LH 1 Adams Ave & Lake St Needs workReplace lamphole w/ terminal
manhole2
LH is broken, unusable for
maintenance
20 Adams Ave & Alley Acceptable None ---
21 Edwards Ave & Alley Needs workReplace concrete slab with
cone/casting1 Locate and raise structure to surface
22 Edwards Ave & Lake St Needs workRaise manhole, provide w/ gasketed
self-sealing casting1 Excessive I&I
23 Edwards Ave & Playhouse St Acceptable None ---
24 Edwards Ave & Playhouse St Acceptable None ---
25 Playhouse St Needs work Install gasketed/self-sealing casting 1 Drainage flows over top of manhole
26 Lake St Needs workLocate and verify lamphole; replace
lamphole w/ terminal manhole2 Buried, needs televised for locating
27 Alley Needs work Locate and raise structure 1 Locate and verify structure condition
28 Edwards Ave & Playhouse St Acceptable None ---
29 Adams Ave & Alley Acceptable None --- Unverified line to North
30 Adams Ave & Playhouse St Acceptable None ---
31 Lake St & Alley Needs workPatch walls/joints as needed;
clean/repair invert2
32 Playhouse St & Alley Needs work Redo doghouses 1 I&I at doghouses
33 Jacob Ave & Playhouse St No structure Verify w/ televising 3
34 Adams Ave & Louis St Acceptable None ---
35 Adams Ave & Mill St Needs work Clean/repair walls as needed 2 Remove concrete mass on wall
36 Jacob Ave & Mill St Needs workReseal/replace rings; Provide w/
gasketed self-sealing casting2 I&I at rings
37 Jacob Ave & Louis St Needs work Repair/redo invert 2 Badly offset discharge pipe
38 Louis St No structure Verify w/ televising 3 Tee for service line w/ lamphole
Sanitary Manhole Evaluation
City of Cologne
June 11, 2018
MH # Location Assessment Recommended ActionPriority
LevelComments
39 Louis St in Green Area Needs workAdd 1' barrel section, install I&I
barrier, repair/patch wall opening1 Excessive I&I
40 Edwards Ave Needs workReplace lamphole w/ terminal
manhole2 Not suitable for maintenance use
41 Edwards Ave & Pleasant St No structure Service line from #42 ---
42 Edwards Ave & Pleasant St Needs workReseal/replace rings; provide
gasketed/self-sealing casting1
Casting located in gutter flowline,
eccentric cone, labeled "Storm"
43 Pleasant St Acceptable None ---
44 Adams Circle Needs work Repair/Redo invert 2 Invert flooded
45 Adams Circle & Pleasant St Acceptable None ---
45A Rear Yard Easement Needs workReplace lamphole w/ terminal
manhole2 Not suitable for maintenance use
46 In Green Space Acceptable None ---
47 In Green Space Needs work Install I&I barrier 1 I&I at rings
48 Playhouse St Needs work Clean/reseal joints 2 I&I at joints
49 Between Lake St & Playhouse St No structure Verify w/ televising 3
50 In Lake St Boulevard Needs work Repair/redo invert; redo doghouses 2 I&I at base of walls and pipes
51 Rear Yard Easement Needs workAnchor casting to cone w/ wedge
anchors1 12'+/- of Splash from northwest
52 Rear Yard Easement Unable to locate Locate and raise structure 2
53 Villa Drive Needs work Remove existing steps 1
Steps partially removed, need removed
for safety reasons; 3'+/- of Splash from
west
54 Villa Drive Acceptable None ---
55 Lake St & Villa Drive No structure Install structure over existing line 2 For maintenance purposes
56 Playhouse St Acceptable None ---
57 Lift Station Access Road Needs workRaise manhole, provide w/ gasketed
self-sealing casting2 Verify line to north
58 Alley South of Market St No structure Verify w/ televising 3
59 Lift Station Access Road Needs workRaise manhole, provide w/ gasketed
self-sealing casting2
60 Pasture Area Needs workAnchor casting to cone w/ wedge
anchors1
61 Parking Lot Needs work Add 3' barrel section 2 Next to privacy fence
62 CR 36 Boulevard Ditch Area Needs workAdd 1' barrel section, install I&I
barrier, replace casting2 Badly corroded casting
63 Gravel Parking Lot Needs work Remove existing steps 1Steps in poor condition, need removed
for safety reasons
64 Green Area near Drainage Acceptable None ---
65 Conrad Ave & Louis St Needs work Repair/redo invert 2
66 Conrad Ave Needs workProvide w/ gasketed self-sealing
casting2
Excessive I&I at casting; part of 2018
street project
67 John Ave & Lake St Acceptable None --- 1 2' Steel adjusting ring on casting
68 John Ave & Playhouse St Acceptable None ---
69 Louis St Boulevard Acceptable None ---
70 Louis St Boulevard Acceptable None ---
71 In WWTF Gravel Driveway Acceptable None ---
--- Varies Needs workReplace lamphole w/ terminal
manhole2
Notes:
1. Priority set as 1 = Highest Priority, 3 = Low Priority; Priorities based on safety issues and/or I&I impact
2. Lamp holes need replaced with terminal manhole structures for maintenance access. Current configurations prevent utilization of currently
existing technology with respect to gravity main rehabilitation and maintenance.
MEMORANDUM
TO: Mayor Matt Lein & City Council Members FROM: Jesse Dickson, City Administrator SUBJECT: City Credit Cards DATE: 6/15/2018
Background:
The City of Cologne currently has a single credit card that is checked out when necessary. All receipts are kept and verified within the statement that is received from Visa each month. However, recent fraudulent activity on the account has caused Staff to suggest that the City rethink how the credit card system works in the office.
Staff is recommending that all employees be issued a credit card with their name on it so that specific purchases or activity will be more easily tracked. All the cards would still be part of the same account and each monthly statement would reflect all of the transactions.
The amount of times credit cards are used is somewhat minimal as the City is generally invoiced. Most of the use of the City card is for smaller things or for immediate needs for maintenance. Staff would recommend that if the City Council approves the issuance of individual cards, an agreement will be signed by each employee that states the allowable uses of the credit card. The current Personnel Policy Handbook already has a credit card portion, but this would further put the burden of responsibility on the user.
Staff also requests that the City Council provide direction on the limit that can be spent on an individual transaction before approval of the City Administrator is required.
Action Requested:
Provide direction to staff.
