city council meeting agenda february 6, 2017...2017/02/06 · a) approve work session meeting...

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

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CITY COUNCIL MEETING AGENDA February 6, 2017

7:00pm

1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Shannon Bruce, Pam Mortenson,

Mike Molitor; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, HR/Communications Coordinator Cassandra Tabor, and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven; and City Engineer Paul Hornby, WSB Engineering.

c) Approval of Agenda

2) Special Presentations a) Introduction of Glenn Ring, Public Works Maintenance Worker b) Hennepin County Commissioner Jeff Johnson

3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking.

4) Consent Agenda a) Approve Work Session Meeting Minutes from January 17, 2017 b) Approve Regular Meeting Minutes from January 17, 2017 c) Res. No. 17-17 Approve Claims d) Res. No. 18-17 Support Kris Linquist in 2017-18 Secretary position with the MCFOA e) Res. No. 19-17 Accept Improvements and Authorize Final Payment for 2016 Crack Fill

and Sealcoat Project, City Project 03-16 f) Res. No. 20-17 Approve Change Order No.1 for Municipal Production Wells 6 & 7,

City Project 03-13 g) Res. No. 21-17 Accept Improvements and Authorize Final Payment for Municipal

Production Wells 6 & 7, City Project 03-13 h) Res. No. 22-17 Purchase of a F550 Super Cab Truck for Water Department i) Res. No. 23-17 Purchase of a F150 Super Cab Truck and a F350 Super Cab Truck

for Street Maintenance j) Res. No. 24-17 Approve Change Order No. 2 – Lisle Park Parking Lot Improvements,

CP 05-16

5) Public Hearings – None 6) Business Items

a) Res. No. 25-17 Approve Change Order No. 4 – 2016 Water System Improvements (Water Treatment Plants), City Project 02-15


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b) Ordinance No. 444 Amending Section 305 Regarding Boards and Commissions i) Res. No. 26-17 Title and Summary of Ordinance No. 444

c) Res. No. 27-17 Appoint Planning Commission Alternates d) Res. No. 28-17 Appoint Parks Commission Alternates e) Res. No. 29-17 Approve Professional Services Agreement for Enchanted Lane and

Tuxedo Road Street Improvement Project, City Project 04-16 f) Res. No. 30-17 Approve Professional Services Agreement for the City’s 2017 MS4

General Permit

7) Administrative Items a) Staff Reports

i) City Administrator Mound Fire Commission meeting on January 25 Reminder of Strategic Planning session on February 23, 5:30-9:00pm

ii) HR/Communications Coordinator City Administrator’s Performance Review Process for 2016

iii) Director of Public Safety Mound Westonka High School Rescue Bag Blood Drive

iv) Director of Finance Electronic Payment Machine Update

a) Council Reports

i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating)

ii) Patricia Thoele – Acting Mayor; Personnel Committee; Planning Commission (rotating); Parks

Commission(rotating); Economic Development Authority iii) Pam Mortenson – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Pioneer-Sarah Creek Watershed Management Commission (alternate); Steering/Comprehensive Plan Committee; Westonka Community & Commerce

iv) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Steering/Comprehensive Plan Committee; St. Bonifacius Fire Advisory Committee

v) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Mound Fire Advisory Committee; Pioneer-Sarah Creek Watershed District

8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

Minnetrista Work Session Minutes – January 17, 2017 Page 1

CITY COUNCIL WORK SESSION MINUTES

Tuesday, January 17, 2017 5:30 p.m.

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson,Mike Molitor and Shannon Bruce; Staff: City Administrator MichaelBarone, Finance Director Brian Grimm, Community Development DirectorDavid Abel, Public Safety Director Paul Falls, and City Clerk Kris Linquist;Consultant: City Attorney Andrew Biggerstaff, Kennedy & Graven andCity Engineer Paul Hornby, WSB EngineeringAbsent: None

2) Water Tower DiscussionCity Engineer Hornby introduced Greg Johnson, WSB expert in WaterTreatment.City Administrator Barone stated that the City met with the Hunters CrestHomeowners Association (HOA) on January 12, 2017. In order for the Cityto purchase the potential piece of property, the City needs to have approvalof the HOA. The potential Hunters Crest Water Tower location goes back tothe 2006 and 2011 Water Comprehensive Plans.

There was discussion of possible options for alternate sites.

City Attorney Biggerstaff overviewed the covenants of the HomeownersAssociation.

There are two reasons for a water tower in this location, one would be for firesuppression and the other would be for water service to the homes oncethey reach capacity of development.

Thoele stated that it is not new that the Hunters Crest area is in need of awater tower sooner than later. Fire suppression is a large concern.

Johnson overviewed the difference between a ground storage or watertower.

Mayor Whalen questioned what the cost would be for a ground storage tankversus a water tower. Hornby stated that the initial cost of building a booster

Item 4a

Minnetrista Work Session Minutes – January 17, 2017 Page 2

station ground storage would be 25 – 50% more than a water tower. Thoele questioned if the system really had a 50 year life cycle. Hornby stated that it would. Mayor Whalen stated that when she went to the HOA and neighborhood meetings, they are against a water tower located within the Hunters Crest area. The HOA questioned if there were other options such as an underground storage system. There was discussion about having a virtual picture with a water tower and a picture with potential homes and what potential costs would be. There was discussion on possibly alternative sites. Council directed staff to look into a couple other alternative sites, do a depictive visual of the potential site with a water tower and with potential homes, and what the costs for a water tower versus an in-ground storage tank would cost.

3) Adjourn Motion by Thoele, seconded by Bruce to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:51 p.m.

Respectfully Submitted, Kri s L inquis t

Kris Linquist, MMMC, CMC City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities

for a high quality of life while protecting natural resources and maintaining a rural character.

Minnetrista City Council Minutes – January 17, 2017 Page 1 of 4

CITY COUNCIL MEETING MINUTES Tuesday, January 17, 2017

7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m.

a) Pledge of Allegiance

b) Introductions:City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor andShannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director PaulFalls and City Clerk Kris Linquist; Consultants: City Attorney Andrew Biggerstaff,Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering.Absent: None

c) Approval of AgendaMotion by Mortenson, seconded by Bruce to approve the agenda as presented.Motion carried 5-0. Absent: None

2) Special Presentationsa) Update on Woodland Cove Development (Paul Robinson)

Paul Robinson, Master Developer for Woodland Cove overviewed the progress of theWoodland Cove Development.

b) Senator David OsmekSenator Osmek overviewed the 2016 senate session and what his plans are for the2017 senate session. Continue to work on Highway 12 funding to makeimprovements to County Roads 90 and 92.

3) Persons to Be HeardChris Theis, 9198 Woodland Drive – stated that he would like to see alternatives fordifferent sites to place the water tower.

4) Consent Agendaa) Approve Work Session Meeting Minutes from January 3, 2017b) Approve City Council Regular Meeting Minutes from January 3, 2017c) Res. No. 11-17 Approve Claimsd) Res. No. 12-17 Reimbursement Resolution for Enchanted Lane/Tuxedo Rd CP

04-16e) Res. No. 13-17 Reimbursement Resolution for 2017 Equipment Certificates

Budgeted Purchasesf) Res. No. 14-17 Approve Resolution of Support Recommending Continuation of

Item 4b




CDBG Funding for Western Community Action Network (WeCAN) g) Res. No. 15-17 Approve Resolution of Support Recommending Continuation of

CDBG Funding for Senior Community Services h) Approve Open Book Meeting for April 26, 2017

Motion by Thoele, seconded by Mortenson to approve the Consent Agenda as presented. Motion carried 5-0. Absent: None

5) Public Hearings a) Enchanted Lane/Tuxedo Road Improvement Project, City Project 04-16

City Engineer Hornby overviewed the power point presentation. Highlights included:

Proposed Improvement would include reclamation of both Enchanted Lane and Tuxedo Road.

Consistent road widths for both roads. Minor adjustments to improve drainage Total Estimated project cost $876,300

Mayor Whalen opened the public hearing at 7:56 p.m. Bill Thibault, 5185 Edsall Rd – commented that he doesn’t have an address on either Enchanted or Tuxedo. He is requesting that the council review the assessment policy. He doesn’t want to be double assessed. Nancy Rigelhof, 3780 Enchanted Ln – commented that she would like to only have the 250 feet that goes underwater every season fixed and not the rest of the road. Stephen Babcock, 3585 Tuxedo Rd – commented that maintenance on the roads have been lacking. Questioned if other technology has been looked at. Bruce Hauglid, 3770 Enchanted Ln – commented that he does not want to lose any of his property to this improvement project. He would also like to see the rip rap project be done from the lakeside by barges instead of destroying any land or trees to do the rip rap. Keith Morical, 3942 Enchanted Ln – commented that he is in support of the project.

Mayor Whalen closed the public hearing at 8:16 p.m.

6) Business Items a) Res. No. 16-17 Order Improvements and Authorize Plans and Specifications for Enchanted Lane/Tuxedo Rd Project, CP 04-16

City Engineer Hornby presented the staff report found in the City Council packet dated January 17, 2017. He overviewed the Improvement Project.

Highlights included: Improvement originally started out just for Enchanted Lane and in

December of 2016 added Tuxedo Road to the Improvement. A public hearing was held earlier in the evening in accordance with MS




Chapter 429. The total estimate of the probable project is $876,300.

Thoele is interested in the cost of having a barge doing the riprap work.

Motion by Mortenson, seconded by Molitor to adopt Resolution No. 16-17Ordering the project and authorizing the preparation plans and specifications for the Enchanted Lane and Tuxedo Road Street Improvement Project, CP 04-16. Motion carried 5-0. Absent: None

7) Administrative Items

a) Staff Reports i) City Administrator

Update on Public Works hiring process Glenn Ring will be introduced at next meeting

Setting date for Council/Staff Strategic Planning Session – February 23, 2017

Coverage by Laker Newspaper ii) City Engineer

Guard Rail on County Road 44 Turn Lanes on Lotus Dr. Water is pumping in North Treatment Plant

b) Council Reports

i) Mayor Lisa Whalen Open House NW League Developer Meeting for CR 110 Hunters Crest HOA Board & Staff Meeting Gillespie Board Meeting Hunters Crest Neighborhood Meeting Westonka Rotary MCWD

ii) Patricia Thoele - None

iii) Pam Mortenson Developer Meeting for CR 110 Community Visioning Meeting Steering Committee

iv) Mike Molitor - None

v) Shannon Bruce - None




8) Adjournment

Motion by Mortenson, seconded by Bruce to adjourn the meeting at 8:32 p.m. Motion carried 5-0. Absent: None Respectfully submitted, Kris Linquist, MMMC, CMC City Clerk

RESOLUTION NO. 17-17

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 60159 through 60240; electronic checks E1000781 through E1000799; Claims batch includes an electronic transfers for payroll.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 1,849,721.35 is hereby approved.

ADOPTED this 6th day of February 2017 by a vote of ____ Ayes _____ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

Item 4c

*Check Detail Register©

CITY OF MINNETRISTA 02/03/17 10:29 AM

Page 1

DECEMBER 2016 to FEBRUARY 2017

Check Amt CommentInvoice

1010 1ST BK OF THE LAKES

A-1 ELECTRIC, INC.Paid Chk# 060159 2/6/2017

$305.34 Install New ThermostatsE 601-49440-401 BLDG/STRUCT MAINTENANCE 19964

Total A-1 ELECTRIC, INC. $305.34

ACTION FLEET,INC.Paid Chk# 060160 2/6/2017

$641.01 Installation of Unit 74E 101-42110-404 VEHICLE & EQUIP MAINT 11212

Total ACTION FLEET,INC. $641.01

AUTOMATIC SYSTEMS CO.Paid Chk# 060161 2/6/2017

$1,483.00 Repair of Communication of WTP and WellE 601-49440-580 OTHER EQUIPMENT 30673

$4,280.49 Transducers for LS 1 UpgradeE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 30704

Total AUTOMATIC SYSTEMS CO. $5,763.49

CROSSROADSPaid Chk# 060162 2/6/2017

$84.81 Kennel ChargesE 101-42110-319 KENNEL CHARGES Dec 2016

Total CROSSROADS $84.81

HENN CO INFO TECHNOLOGYPaid Chk# 060163 2/6/2017

$2,204.44 radio lease - PDE 401-42110-560 EQIUP AND FURNISHINGS 1000086077

$297.28 Radio LeaseE 101-43121-415 RADIO LEASE 1000086120

Total HENN CO INFO TECHNOLOGY $2,501.72

KENNEDY & GRAVEN, CHARTEREDPaid Chk# 060164 2/6/2017

$976.00 AdministrationE 101-41610-304 LEGAL FEES - ATTORNEY 135310

$2,692.00 GeneralE 101-41610-304 LEGAL FEES - ATTORNEY 135311

$2,380.00 Water Treatment PlantE 491-43241-304 LEGAL FEES - ATTORNEY MN415-00226

$32.00 Minneapolis AveE 101-41610-304 LEGAL FEES - ATTORNEY MN415-00258

$1,552.50 * Casaus/Reinhart Simple SubdivisionG 801-1170 LAND USE RECEIVABLE MN415-00270

$160.00 Enchanted Lane/Tuxedo Rd ProjectE 490-43122-307 PROFESSIONAL SERVICES MN415-00273

Total KENNEDY & GRAVEN, CHARTERED $7,792.50

LANO EQUIPMENT - SHAKOPEEPaid Chk# 060165 2/6/2017

$473.54 Blades, Bars, NutsE 101-43121-221 EQUIPMENT PARTS, TIRES 01-401015

Total LANO EQUIPMENT - SHAKOPEE $473.54

LEAGUE OF MINNESOTA CITIESPaid Chk# 060166 2/6/2017

$9,760.22 Claim GL 15557E 101-41610-304 LEGAL FEES - ATTORNEY GL 15557

Total LEAGUE OF MINNESOTA CITIES $9,760.22

LITTLE FALLS MACHINEPaid Chk# 060167 2/6/2017

$398.61 Spinner Parts for Truck 3E 101-43125-221 EQUIPMENT PARTS, TIRES 00059527

Total LITTLE FALLS MACHINE $398.61

LOFFLER, INCPaid Chk# 060168 2/6/2017

$116.33 16 PortsE 101-41320-410 COMPUTER SERVICES/FEES 2392114



Total LOFFLER, INC $349.00

MARK J TRAUT WELLSPaid Chk# 060169 2/6/2017

$57,969.60 Well 6 and Well 7E 491-43122-530 IMPROVEMENTS Final Pmt 4

Total MARK J TRAUT WELLS $57,969.60

METERING AND TECHNOLOGYPaid Chk# 060170 2/6/2017

$763.31 Meter EndsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 8074

Total METERING AND TECHNOLOGY $763.31

MN DEPT PUB SAFETY TIER IIIPaid Chk# 060171 2/6/2017



Page 2



$100.00 Tier Report Well 1E 601-49440-227 UTILITY SYSTEM MAINT SUPPL M-84862




Total MN DEPT PUB SAFETY TIER III $400.00

MN DNR WATERSPaid Chk# 060172 2/6/2017

$2,306.07 DNR Water Report FeeE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 1970-1386

Total MN DNR WATERS $2,306.07

OPTUMPaid Chk# 060173 2/6/2017

$165.50 HSA QuarterlyE 101-41320-437 MISCELLANEOUS EXPENSE 943687

Total OPTUM $165.50

PEARSON BROS. INC.Paid Chk# 060174 2/6/2017

$3,237.63 2016 Crack Fill and Seal Coat Improv ProjE 406-43121-224 STREET MAINTENANCE SUPPL 3 & Final

Total PEARSON BROS. INC. $3,237.63

SEHPaid Chk# 060175 2/6/2017

$854.19 Hunters Crest Area Water TowerE 491-43241-303 ENGINEERING SERV 327178

$23,629.41 Water Treatment PlantsE 491-43241-303 ENGINEERING SERV 327228

Total SEH $24,483.60

Streicher sPaid Chk# 060176 2/6/2017

$389.97 UniformE 101-42110-417 UNIFORMS I1242424

$104.97 UniformE 101-42110-417 UNIFORMS I1242616

Total Streicher s $494.94

VERIZON WIRELESSPaid Chk# 060177 2/6/2017

$354.62 PD Cell phonesE 101-42110-321 TELEPHONE 9778902433

$520.01 Admin Cell phonesE 101-41940-321 TELEPHONE 9778902433

$221.35 PW Cell PhonesE 101-43121-321 TELEPHONE 9778902433

$10.01 M2ME 101-41940-321 TELEPHONE 9778902433

Total VERIZON WIRELESS $1,105.99

Whalen, LisaPaid Chk# 060178 2/6/2017

$342.90 Mileage ReimbursementE 101-41110-437 MISCELLANEOUS EXPENSE 2016

Total Whalen, Lisa $342.90

XCEL ENERGY-MNPaid Chk# 060179 2/6/2017

$1,905.60 Street LightsE 101-43160-381 ELECTRIC UTILITIES 51-6565411-9

$24.94 Electricity-Lift StationsE 602-49490-381 ELECTRIC UTILITIES 51-8558010-1

$22.25 Electricity-Wells/WatertowerE 601-49440-381 ELECTRIC UTILITIES 51-8724735-0

$29.75 Langewood SprinklerE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-9214996-5

$38.71 Electricity-Signal SunnyfieldE 101-43160-381 ELECTRIC UTILITIES 51-9440119-3

$3,119.46 Police StationE 101-42110-381 ELECTRIC UTILITIES 51-9597547-2

$303.38 PW Department ElectricityE 101-43121-381 ELECTRIC UTILITIES 51-9597553-0

Total XCEL ENERGY-MN $5,444.09

ACTION FLEET,INC.Paid Chk# 060180 2/6/2017

$73.75 Labor on Removing ModemE 101-42110-404 VEHICLE & EQUIP MAINT 11445

$169.85 Installation Unit 69E 101-42110-404 VEHICLE & EQUIP MAINT 11476

Total ACTION FLEET,INC. $243.60

AMERICAN MAILING MACHINESPaid Chk# 060181 2/6/2017

$150.00 Installation and Set upE 101-41320-322 POSTAGE IN71090

$155.44 Labels and CartridgeE 101-41320-322 POSTAGE IN71179

Total AMERICAN MAILING MACHINES $305.44



Page 3



AMERIPRIDE SERVICES INCPaid Chk# 060182 2/6/2017

$30.41 Shop towelsE 101-43121-215 SHOP MATERIALS 1003685409

$63.77 Shop uniformsE 101-43121-417 UNIFORMS 1003685409

$8.55 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 1003685409

$30.41 Shop towelsE 101-43121-215 SHOP MATERIALS 1003691575

$68.60 Shop uniformsE 101-43121-417 UNIFORMS 1003691575

$8.55 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 1003691575

Total AMERIPRIDE SERVICES INC $210.29

ASPEN EQUIPMENTPaid Chk# 060183 2/6/2017

$340.00 Snow Plow Back DragsE 101-43125-221 EQUIPMENT PARTS, TIRES 1410409

Total ASPEN EQUIPMENT $340.00

ASSOC MN EMERGENCY MANAGERSPaid Chk# 060184 2/6/2017

$130.00 Membership 2017E 101-42110-433 DUES & SUBSRIPT & TRAINING

Total ASSOC MN EMERGENCY MANAGERS $130.00

BAUER BUILT TIREPaid Chk# 060185 2/6/2017

$1,349.50 Snow Tires for Skid SteerE 101-43121-404 VEHICLE & EQUIP MAINT 180205531

Total BAUER BUILT TIRE $1,349.50

BOUNDTREE MEDICAL LLCPaid Chk# 060186 2/6/2017

$28.40 GlovesE 101-42110-404 VEHICLE & EQUIP MAINT 82376365

Total BOUNDTREE MEDICAL LLC $28.40

CAR-CO AUTO PARTSPaid Chk# 060187 2/6/2017

$55.94 HosesE 601-49440-221 EQUIPMENT PARTS, TIRES 49-432694

$211.78 Paint DoorsE 101-42401-404 VEHICLE & EQUIP MAINT 49-432694

$183.94 Painting SuppliesE 101-42401-404 VEHICLE & EQUIP MAINT 49-433476

$7.49 Light SwitchE 101-43125-221 EQUIPMENT PARTS, TIRES 49-433938

$37.99 Truck #3E 101-43125-221 EQUIPMENT PARTS, TIRES 49-433968

Total CAR-CO AUTO PARTS $497.14

CENTER POINT ENERGYPaid Chk# 060188 2/6/2017

$81.49 Generator-GasE 601-49440-383 NATURAL GAS 10654144-4

$47.13 Well-PWE 601-49440-383 NATURAL GAS 10654144-4

$765.17 Gas Utility - Gov't BldgE 101-41940-383 NATURAL GAS 5651357-5

$106.23 Gas - Well #5E 601-49440-383 NATURAL GAS 5659223-1

$311.43 Water TreatmentE 601-49440-383 NATURAL GAS 6401076054-0

$433.01 Gas Utility - PWE 101-43121-383 NATURAL GAS 6744979-3

$969.90 Gas Utility - PDE 101-42110-383 NATURAL GAS 8486433-9

$260.11 Gas Utility - PWE 101-43121-383 NATURAL GAS 8486442-0

Total CENTER POINT ENERGY $2,974.47

CLIFTONLARSONALLENPaid Chk# 060189 2/6/2017

$100.00 Training-GrimmE 101-41320-433 DUES & SUBSRIPT & TRAINING

Total CLIFTONLARSONALLEN $100.00

COMPASS MINERALSPaid Chk# 060190 2/6/2017

$3,653.84 Road SaltE 101-43125-224 STREET MAINTENANCE SUPPL 71588630

$5,849.08 Road SaltE 101-43125-224 STREET MAINTENANCE SUPPL 71589559

Total COMPASS MINERALS $9,502.92

CONCRETE CUTTING & CORINGPaid Chk# 060191 2/6/2017

$48.42 BladeE 101-43121-224 STREET MAINTENANCE SUPPL 107682

$1,342.84 Chain Saw Bibs, Chaps, HelmetE 101-43121-224 STREET MAINTENANCE SUPPL 107688

($75.96) CreditE 101-43121-224 STREET MAINTENANCE SUPPL 107712

Total CONCRETE CUTTING & CORING $1,315.30



Page 4



CROSSROADSPaid Chk# 060192 2/6/2017

$1,000.00 2017 ContractE 101-42110-319 KENNEL CHARGES

Total CROSSROADS $1,000.00

EARL F. ANDERSON INC.Paid Chk# 060193 2/6/2017

$151.40 Street Name SignsE 101-43121-224 STREET MAINTENANCE SUPPL 0113447-IN

Total EARL F. ANDERSON INC. $151.40

ECM PUBLISHERS, INCPaid Chk# 060194 2/6/2017

$92.52 PC HearingE 101-41910-351 LEGAL NOTICE & ORD PUBLIC 446993

Total ECM PUBLISHERS, INC $92.52

FASTENAL COMPANYPaid Chk# 060195 2/6/2017

$54.29 Hook Set for ToolsE 101-43121-215 SHOP MATERIALS MNWAC49431

$29.26 BatteriesE 101-43121-215 SHOP MATERIALS MNWAC49432

$292.99 Safety PPE For Water TreatmentE 601-49440-227 UTILITY SYSTEM MAINT SUPPL MNWAC49469

$333.74 Cleaning Materials and SuppliesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL MNWAC49470

Total FASTENAL COMPANY $710.28

FIRST LABPaid Chk# 060196 2/6/2017

$138.65 Random ScreenE 101-43121-437 MISCELLANEOUS EXPENSE FL00163686

Total FIRST LAB $138.65

FP MAILING SOLUTIONSPaid Chk# 060197 2/6/2017

$104.00 Ultimail MeterE 101-41320-322 POSTAGE RI103083125

Total FP MAILING SOLUTIONS $104.00

FRONTIER OHPaid Chk# 060198 2/6/2017

$92.89 Fire Alarm-PWE 101-43121-321 TELEPHONE 952-446-9997

$54.87 Well #5 Phone ServiceE 601-49440-381 ELECTRIC UTILITIES 952-495-0149

Total FRONTIER OH $147.76

GOPHER STATE ONE CALLPaid Chk# 060199 2/6/2017

$50.00 Sewer & Water LocatesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 7000573

$50.00 Sewer & Water LocatesE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 7000573

Total GOPHER STATE ONE CALL $100.00

GOVT. FINANCE OFFICERS ASSN.Paid Chk# 060200 2/6/2017

$160.00 2017 Dues GrimmE 101-41320-433 DUES & SUBSRIPT & TRAINING

Total GOVT. FINANCE OFFICERS ASSN. $160.00

GRAINGER INC.Paid Chk# 060201 2/6/2017

$40.78 Grease Gun CouplersE 101-43121-240 SMALL TOOLS AND MINOR EQ 9322659773

$88.88 Regulator for Well 5E 601-49440-227 UTILITY SYSTEM MAINT SUPPL 9326495083

Total GRAINGER INC. $129.66

HEALTH PARTNERSPaid Chk# 060202 2/6/2017

$3,451.76 Pw Premium-Employer PdE 101-43121-131 HEALTH & LIFE INS - E CONTR 70496961

$627.59 Pw Premium-Employer PdE 601-49440-131 HEALTH & LIFE INS - E CONTR 70496961



$1,380.00 Planning Premium-Employer PdE 101-41910-131 HEALTH & LIFE INS - E CONTR 70496961


$622.35 *HSA Premium-Employee PdG 101-2340 PAYROLL CLEARING HEALTH INS 70496961

$4,097.47 Health Premium Employer PdE 101-41320-131 HEALTH & LIFE INS - E CONTR 70496961

$9,469.35 PD Premium -Employer PdE 101-42110-131 HEALTH & LIFE INS - E CONTR 70496961

$313.80 PW Premium -Employer PdE 101-45202-131 HEALTH & LIFE INS - E CONTR 70496961

Total HEALTH PARTNERS $21,845.12



Page 5



HENRYS WATERWORKS INCPaid Chk# 060203 2/6/2017

$443.30 Curb Stop PartsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 18846

Total HENRYS WATERWORKS INC $443.30

INTL ASSN FOR PROPERTY & EVIDEPaid Chk# 060204 2/6/2017

$50.00 Annual MembershipE 101-42110-433 DUES & SUBSRIPT & TRAINING

Total INTL ASSN FOR PROPERTY & EVIDE $50.00

J.P. COOKE CO.Paid Chk# 060205 2/6/2017

$197.56 Stamps for Building OfficialE 101-42401-201 OFFICE SUPPLIES 436600

Total J.P. COOKE CO. $197.56

LEAGUE OF MINNESOTA CITIESPaid Chk# 060206 2/6/2017

$20.00 WorkshopE 101-41320-433 DUES & SUBSRIPT & TRAINING 249501

$20.00 Workshop-PetersE 101-43121-433 DUES & SUBSRIPT & TRAINING 249509

$20.00 WorkshopE 101-43121-433 DUES & SUBSRIPT & TRAINING 249509

Total LEAGUE OF MINNESOTA CITIES $60.00

LEGEND COMPANIESPaid Chk# 060207 2/6/2017

$855.00 Maintenance per ContractE 101-42110-401 BLDG/STRUCT MAINTENANCE 5043

Total LEGEND COMPANIES $855.00

LOFFLER COMPANIES INC MOPaid Chk# 060208 2/6/2017

$154.37 Base Pmt -Copier PDE 101-42110-202 COPY & PRINTING SUPPLIES 321632481

Total LOFFLER COMPANIES INC MO $154.37

LOFFLER, INCPaid Chk# 060209 2/6/2017

$387.00 Digital RecorderE 101-42110-202 COPY & PRINTING SUPPLIES 2416386

$17.37 CopiesE 101-42110-202 COPY & PRINTING SUPPLIES 2425610

Total LOFFLER, INC $404.37

MADISON NATIONAL LIFE INSURANCPaid Chk# 060210 2/6/2017

$679.11 * LTD InsuranceG 101-2340 PAYROLL CLEARING HEALTH INS Feb 2017

Total MADISON NATIONAL LIFE INSURANC $679.11

MAGCPaid Chk# 060211 2/6/2017

$85.00 MAGC RenewalE 101-41320-433 DUES & SUBSRIPT & TRAINING

Total MAGC $85.00

MATRIX COMMUNICATIONS, INC.Paid Chk# 060212 2/6/2017

$185.00 Reprogram ExtentionsE 101-42110-321 TELEPHONE 206723

Total MATRIX COMMUNICATIONS, INC. $185.00

MENARDSPaid Chk# 060213 2/6/2017

$38.56 PVC PipeE 101-43121-401 BLDG/STRUCT MAINTENANCE

$375.30 Cedar for MailboxE 101-43125-224 STREET MAINTENANCE SUPPL 31920

Total MENARDS $413.86

MET COUNCIL (SAC)Paid Chk# 060214 2/6/2017

$17,221.05 * Monthly SACG 602-2395 SAC CLEARING January 2017

Total MET COUNCIL (SAC) $17,221.05

METERING AND TECHNOLOGYPaid Chk# 060215 2/6/2017

$707.13 2" Meter rebuild kit and New ReaderE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 8076

Total METERING AND TECHNOLOGY $707.13

METRO CITIES ASSOC OF METROPaid Chk# 060216 2/6/2017

$2,950.00 2017 DuesE 101-41320-433 DUES & SUBSRIPT & TRAINING 51



Page 6



Total METRO CITIES ASSOC OF METRO $2,950.00

MID COUNTYPaid Chk# 060217 2/6/2017

$446.25 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 30044

$296.85 Dyed Diesel FuelE 601-49440-212 MOTOR FUELS AND LUBRICAN 30081






Total MID COUNTY $2,443.67

MILLS FLEET FARMPaid Chk# 060218 2/6/2017

$359.97 OverallsE 101-43121-417 UNIFORMS

($239.98) CreditE 101-43121-417 UNIFORMS

$239.98 OverallsE 101-43121-417 UNIFORMS

($119.99) CreditE 101-43121-417 UNIFORMS

Total MILLS FLEET FARM $239.98

MINNETONKA SPORTSMEN, INCPaid Chk# 060219 2/6/2017

$53.64 Membership DuesE 101-42110-433 DUES & SUBSRIPT & TRAINING 510

Total MINNETONKA SPORTSMEN, INC $53.64

MMUAPaid Chk# 060220 2/6/2017

$431.00 2017 Water Utility Member DuesE 601-49440-433 DUES & SUBSRIPT & TRAINING 48469

Total MMUA $431.00

MN POLLUTION CONTROLPaid Chk# 060221 2/6/2017

$55.00 Certification Exam-BarrettE 602-49490-433 DUES & SUBSRIPT & TRAINING

$55.00 Certification Exam-HegeholzE 602-49490-433 DUES & SUBSRIPT & TRAINING

$345.00 Wastewater Training ConferenceE 602-49490-433 DUES & SUBSRIPT & TRAINING

$345.00 Wastewater Training ConferenceE 602-49490-433 DUES & SUBSRIPT & TRAINING

Total MN POLLUTION CONTROL $800.00

NAPA AUTO-WACONIAPaid Chk# 060222 2/6/2017

$62.60 Grader-Air FilterE 101-43121-221 EQUIPMENT PARTS, TIRES 534850

Total NAPA AUTO-WACONIA $62.60

NCPERS MINNESOTAPaid Chk# 060223 2/6/2017

$320.00 *PERA life Ins Employer PaidG 101-2380 PAYROLL CLEARING LIFE INS 6324217

Total NCPERS MINNESOTA $320.00

NELSON AUTO CENTERPaid Chk# 060224 2/6/2017

$200.00 Squad 67E 101-42110-221 EQUIPMENT PARTS, TIRES F 7144S

Total NELSON AUTO CENTER $200.00

NORTHERN SAFETY TECHNOLOGY, INPaid Chk# 060225 2/6/2017

$548.03 Light for Truck 3E 101-43125-221 EQUIPMENT PARTS, TIRES 42879

otal NORTHERN SAFETY TECHNOLOGY, IN $548.03

NORTHERN TOOL & EQUIPMENTPaid Chk# 060226 2/6/2017

$219.96 Cord Reel Lights for WTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPL

Total NORTHERN TOOL & EQUIPMENT $219.96

OFFICE DEPOT - CHICAGOPaid Chk# 060227 2/6/2017

$109.49 Paper, Batteries, Refill, CupsE 101-42110-201 OFFICE SUPPLIES 891985101001

$57.32 USB DriveE 101-42110-201 OFFICE SUPPLIES 891985295001

$5.79 Air FreshnerE 101-42110-201 OFFICE SUPPLIES 891985296001

$44.88 Clips, Files, Markers, Pencils, Kleenex, Plates, CupsE 101-41320-201 OFFICE SUPPLIES 892198195001



Page 7







$209.99 File DrawerE 101-42110-201 OFFICE SUPPLIES 892371527001

$70.58 Letters, Plates, FilesE 101-42110-201 OFFICE SUPPLIES 894788329001

$65.00 Files, Highlighters, Calculator SpoolE 101-43121-201 OFFICE SUPPLIES 896587879001




$22.39 Paper, Tabs, LabelsE 101-41910-201 OFFICE SUPPLIES 896690688001

$20.00 Labels and PaperE 101-43121-201 OFFICE SUPPLIES 896690688001

$64.52 PaperE 101-41320-201 OFFICE SUPPLIES 896690688001

$59.99 Letter Pocket FoldersE 101-43121-201 OFFICE SUPPLIES 897529809001

Total OFFICE DEPOT - CHICAGO $819.69

OLSEN COMPANIESPaid Chk# 060228 2/6/2017

$44.15 Shackle for PlowE 101-43125-221 EQUIPMENT PARTS, TIRES 593884

Total OLSEN COMPANIES $44.15

PERFORMANCE PETROLEUM CO.Paid Chk# 060229 2/6/2017

$672.51 Oil and Windshield WashE 101-43121-212 MOTOR FUELS AND LUBRICAN 129829

Total PERFORMANCE PETROLEUM CO. $672.51

PRIDE CONSTRUCTIONPaid Chk# 060230 2/6/2017

$1,800.00 Repair Broken Curb Stop at SaundersE 601-49440-227 UTILITY SYSTEM MAINT SUPPL

Total PRIDE CONSTRUCTION $1,800.00

RING, GLENNPaid Chk# 060231 2/6/2017

$186.99 BootsE 101-43121-417 UNIFORMS

Total RING, GLENN $186.99

SRSIPaid Chk# 060232 2/6/2017

$80.84 Fire Alarm MonitoringE 101-42110-401 BLDG/STRUCT MAINTENANCE 1165130

$38.88 Fire Alarm MonitoringE 101-43121-401 BLDG/STRUCT MAINTENANCE 1166541

Total SRSI $119.72

STAR TRIBUNEPaid Chk# 060233 2/6/2017

$42.25 PaperE 101-41320-433 DUES & SUBSRIPT & TRAINING 7633734

Total STAR TRIBUNE $42.25

SUN LIFE FINANCIALPaid Chk# 060234 2/6/2017

$1,885.15 * Sun LifeG 101-2380 PAYROLL CLEARING LIFE INS Jan 2017

Total SUN LIFE FINANCIAL $1,885.15

UNITED FARMERS CORPPaid Chk# 060235 2/6/2017

$33.90 Pole Saw ChainsE 101-43121-221 EQUIPMENT PARTS, TIRES

Total UNITED FARMERS CORP $33.90

UNIVERSITY OF MINNESOTAPaid Chk# 060236 2/6/2017

$90.95 Study Materials for Pesticide Application LicenseE 101-45202-433 DUES & SUBSRIPT & TRAINING

Total UNIVERSITY OF MINNESOTA $90.95

VERIZON WIRELESSPaid Chk# 060237 2/6/2017

$245.07 PD Cell phonesE 401-42110-560 EQIUP AND FURNISHINGS 9779270105

Total VERIZON WIRELESS $245.07

WACONIA FORD MERCURYPaid Chk# 060238 2/6/2017

$45.64 Unit 71-The WorksE 101-42110-221 EQUIPMENT PARTS, TIRES FOCS109011



Page 8



$45.64 Unit 73-The WorksE 101-42110-221 EQUIPMENT PARTS, TIRES FOCS109058

$45.64 The WorksE 101-42110-221 EQUIPMENT PARTS, TIRES FOCS109064

Total WACONIA FORD MERCURY $136.92

WEGNER, RYANPaid Chk# 060239 2/6/2017

$222.87 Invesigator UniformE 101-42110-417 UNIFORMS

Total WEGNER, RYAN $222.87

XCEL ENERGY-MNPaid Chk# 060240 2/6/2017

$11.75 Langewood SprinklerE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-001093657

$35.89 Electricity-Lift StationsE 602-49490-381 ELECTRIC UTILITIES 51-001102157

$4,569.03 Electricity-Wells/WatertowerE 601-49440-381 ELECTRIC UTILITIES 51-6565410-8

Total XCEL ENERGY-MN $4,616.67

INTERNAL REVENUE SERVICEPaid Chk# 1000781E 1/20/2017

$10,898.11 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H

$10,403.12 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $21,301.23

MN DEPARTMENT OF REVENUEPaid Chk# 1000782E 1/20/2017

$4,394.60 * State w/hG 101-2310 PAYROLL CLEARING STATE W/H

Total MN DEPARTMENT OF REVENUE $4,394.60

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1000783E 1/20/2017

$20,525.18 * Pera w/hG 101-2330 PAYROLL CLEARING PERA

Total PUBLIC EMPLOYEES RETIREMENT $20,525.18

VOYAPaid Chk# 1000784E 1/20/2017

$400.00 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total VOYA $400.00

EDWARD JONESPaid Chk# 1000785E 1/20/2017

$2,885.56 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total EDWARD JONES $2,885.56

OPTUMPaid Chk# 1000786E 1/20/2017

$4,731.04 * HSA Employee and Employer ContributionsG 101-2347 HSA CLEARING ACCT

Total OPTUM $4,731.04

ICMAPaid Chk# 1000787E 1/20/2017

$411.53 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $411.53

BRIDGEWATER BANKPaid Chk# 1000788E 12/30/2016

$95.00 MONTHLY SERVICE CHARGES REMOTE DEPOSIT & POSITIVE PAY

E 101-41320-437 MISCELLANEOUS EXPENSE

Total BRIDGEWATER BANK $95.00

POSTMASTERPaid Chk# 1000789E 1/18/2017

$500.00 POSTAGE ADDED TO POSTAGE MACHINEE 101-41320-322 POSTAGE

Total POSTMASTER $500.00

WELLS FARGO - BOND WIRESPaid Chk# 1000790E 1/26/2017

$240,000.00 BOND PRINCIPAL 2014B GENERAL OBLIGATION BONDS

E 527-47000-601 BOND PRINCIPAL

$63,300.00 BOND INTEREST 2014B GENERAL OBLIGATION BONDS

E 527-47000-611 BOND INTEREST

$450.00 BOND PAYING AGENT FEES 2014B GENERAL OBLIGATION BONDS

E 527-47000-620 FISCAL AGENT FEES



Page 9



$205,000.00 BOND PRINCIPAL 2013A GENERAL OBLIGATION BONDS


$47,443.75 BOND INTEREST 2013A GENERAL OBLIGATION BONDS


$140,000.00 BOND PRINCIPAL 2013B GENERAL OBLIGATION BONDS


$47,683.75 BOND INTEREST 2013B GENERAL OBLIGATION BONDS










$225.00 BOND PAYING AGENT FEE 2012A BONDSE 492-47000-620 FISCAL AGENT FEES
















Total WELLS FARGO - BOND WIRES $1,335,975.63

KLEIN BANKPaid Chk# 1000791E 1/26/2017

$66,000.00 BOND PRINCIPAL 2015A INTEREST PAYMENTE 501-47000-601 BOND PRINCIPAL

$2,686.49 BOND INTEREST 2015A INTEREST PAYMENTE 501-47000-611 BOND INTEREST

Total KLEIN BANK $68,686.49

Petty CashPaid Chk# 1000792E 1/23/2017

$0.57 Postage DueE 601-49440-322 POSTAGE

$30.17 PostageE 101-42110-322 POSTAGE

$12.00 Reserve Background CheckE 101-42110-428 RESERVE OFFICERS

$7.28 City Council FoodE 101-41110-437 MISCELLANEOUS EXPENSE

$1.71 Postage Due UtilitiesE 601-49440-322 POSTAGE

$0.57 Postage Due UtilitiesE 601-49440-322 POSTAGE

Total Petty Cash $52.30

INTERNAL REVENUE SERVICEPaid Chk# 1000793E 1/30/2017

$10,039.63 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H

$9,290.80 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $19,330.43

MN DEPARTMENT OF REVENUEPaid Chk# 1000794E 1/30/2017

$4,096.27 * State w/hG 101-2310 PAYROLL CLEARING STATE W/H

Total MN DEPARTMENT OF REVENUE $4,096.27

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1000795E 1/30/2017

$18,927.60 * Pera w/hG 101-2330 PAYROLL CLEARING PERA

Total PUBLIC EMPLOYEES RETIREMENT $18,927.60



Page 10



VOYAPaid Chk# 1000796E 1/30/2017

$400.00 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total VOYA $400.00

EDWARD JONESPaid Chk# 1000797E 1/30/2017

$1,315.81 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total EDWARD JONES $1,315.81

OPTUMPaid Chk# 1000798E 1/30/2017

$4,731.04 HSA QuarterlyG 101-2347 HSA CLEARING ACCT

Total OPTUM $4,731.04

ICMAPaid Chk# 1000799E 1/30/2017

$411.53 * Roth ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $411.53

1010 1ST BK OF THE LAKES $1,716,173.03

Fund Summary

1010 1ST BK OF THE LAKES

101 GENERAL FUND $179,508.53

401 CAPITAL IMPROVEMENT PROGRAM $2,449.51

406 ROAD MAINTENANCE FUND $3,237.63

490 STREET IMP CAPITAL PROJECTS $160.00

491 WATER IMP CAPITAL PROJECTS $293,436.95

492 SEWER IMP CAPITAL PROJECTS $56,132.50

501 CIP EQUIPMENT CERTIFICATES $150,992.74

527 CIP BONDS (WAS EDA) DEBT FUND $303,750.00

528 GAME FARM/SOUTH BAY DEBT $188,978.13

529 HIGHLAND ROAD DEBT $56,077.50

530 HWY7/KPR REALIGN DEBT FUND $252,443.75

531 KINGS POINT ROAD STREET DEBT $187,683.75

601 WATER FUND $15,805.12

602 SEWER FUND $23,336.82

651 STORM WATER MGMT FUND $627.60

801 LANDUSE AGENCY $1,552.50

$1,716,173.03

_

Mission Statement:


CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject: Support of Kris Linquist in her application for the Secretary position with the Minnesota Clerks and Finance Officers Association (MCFOA) for the 2017-18 board year

Prepared By: Kris Linquist, City Clerk

Meeting Date: February 6, 2017

Issue:

Kris Linquist, City Clerk, would like to apply for the Secretary position with the Minnesota Clerks and Finance Officers Association (MCFOA).

Background:

Ms. Linquist has been an active member in the organization since 2006 and obtained her Minnesota Certified Municipal Clerk (MCMC) designation in 2010. She received her Minnesota Master Municipal Clerk (MMMC) designation in 2016. Being on the board of MCFOA, it would provide her the opportunity to promote the City of Minnetrista on a State and International level. The City Administrator, Mike Barone, is in support of Ms. Linquist’s request to expand her professional development.

MCFOA is the professional organization for Minnesota Clerks. The organization focuses on training, mentoring and networking for the members throughout the State of Minnesota. The objective of the organization is to better understand the official duties and obligations of its members and to help those members excel in their positions. Ms. Linquist is interested in furthering her professional growth. The board meets four times a year, the first being at the annual conference in March which she will be attending. The time constraints will have minimal impact on her clerk duties at the City. It is generally understood that once appointed to the board, the member would continue to apply (with support from the city) to move up within board positions of Vice-President, President and then Ex-Officio.

Item 4d

_

Mission Statement:


MCFOA is a member of the International Institute of Municipal Clerks (IIMC), who promotes Municipal Clerks on an International level and provides valuable training opportunities for its members. Ms. Linquist has been a member of this organization as well since 2006 and obtained her Certified Municipal Clerk designation in 2011. She is also currently working towards her Master Municipal Clerk (MMC) designation thru the IIMC.

Conclusion:

In order for Ms. Linquist to apply for this position on the board of MCFOA, she needs to have a document stating that the Mayor/Council supports her in her application.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No

Recommended City Council Action: Approve Resolution No. 18-17 Supporting Kris Linquist in her application to be a board member of the Minnesota Clerks and Finance Officers Association (MCFOA) as the Secretary for the 2017-18 year.

CITY OF MINNETRISTA


RESOLUTION SUPPORTING KRIS LINQUIST IN HER APPLICATION FOR THE SECRETARY POSITION ON THE BOARD OF THE MINNESOTA CLERKS AND

FINANCE OFFICERS ASSOCIATION (MCFOA) FOR 2017-18

WHEREAS, Kris Linquist is the City Clerk for the City of Minnetrista and is a member of the Minnesota Clerks and Finance Officers Association (MCFOA); and,

WHEREAS, Ms. Linquist seeks to further her professional growth as an officer within the organization of the MCFOA; and,

WHEREAS, Ms. Linquist held the Treasurer position on the board of MCFOA for the 2016-17 membership year;

WHEREAS, this will give Ms. Linquist an opportunity to promote the City of Minnetrista on a State and International level; and

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF

MINNETRISTA, supports Kris Linquist, City Clerk, in her application and nomination for the Secretary position of the MCFOA for the board year 2017-18.

This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February, 2017, by a vote of ____Ayes and ____Nays.

______________________________ Lisa Whalen, Mayor

ATTEST:

_________________________________ Kris Linquist, City Clerk

(seal)

Mission Statement:


CITY OF MINNETRISTA

REQUEST FOR CITY COUNCIL ACTION/DISCUSSION

Subject: 2016 Crack Fill and Seal Coat Project, City Project 03-16

Accept Project and Authorize Final Payment

Prepared By: Paul Hornby, City Engineer


Issue: The 2016 Crack Fill and Seal Coat Improvement Project, City Project 03-16 has been satisfactorily completed and project acceptance and final payment is requested by the contractor.

Background/Discussion:

The City of Minnetrista previously awarded a contract on May 16, 2016 for the 2016 Crack Fill and Sealcoat Project, City Project 03-16 to Pearson Bros., Inc.

All punch list items have been completed and closeout paperwork has been submitted. Acceptance of the project will start the warranty period, effective as of February 6, 2017. The warranty period will expire on February 6, 2019.

Conclusion: Staff recommends that the 2016 Crack Fill and Sealcoat Project, City Project 03-16 be accepted and that final payment be issued to Pearson Bros., Inc.

Fiscal Impact: The bid awarded to Pearson Bros., Inc. with a total of $53,310.00, including Change Order No. 1 as approved by City Council, and the final project construction amount is $64,752.60. Project costs over and above that previously approved by City Council reflect crack fill improvements necessary along the bituminous trails where fog sealing improvements were completed under a separate contract.

Recommended City Council Action: Staff recommends approving Resolution No. 19-17, accepting the 2016 Crack Fill and Seal Coat Project, City Project 03-16, and authorizing final payment to Pearson Bros., Inc. in the amount of $3,237.63.


Item 4e

O:\City Council\Council 2017\Packets\2017.02.06 Packet\Word\RESLTN-AcceptProj-020617.doc


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION ACCEPTING THE WORK AND AUTHORIZING FINAL PAYMENT FOR THE 2016 CRACK FILL AND SEAL COAT IMPROVEMENTS

CITY PROJECT NO. 03-16

WHEREAS, pursuant to a written contract signed with the City on May 16, 2016, Pearson Bros., Inc. has satisfactorily completed the 2016 Crack Fill and Seal Coat Improvements, City Project No. 03-16, in accordance with such contract.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Minnetrista, Minnesota, the work completed under said contract is hereby accepted and approved, and,

BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract.

This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February, 2017, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST:

Kris Linquist, City Clerk

(seal)

Owner: City of Minnetrista7701 County Road 110 WestMinnetrista, MN 55364-9553

Date: 12/14/2016

For Period: 10/15/2016 to 12/14/2016 Request No.: 3 & FINAL Contractor: Pearson Bros., Inc.

11079 Lamont Avenue NEHanover, MN 55341-4063

Pay VoucherMNTR - 2016 Crack Fill and Seal Coat Improvement Project

Client Contract No.: Project No.: 02121-73

Client Project No.:

Project Summary1 Original Contract Amount $50,740.00 2 Contract Changes - Addition $2,570.00 3 Contract Changes - Deduction $0.00 4 Revised Contract Amount $53,310.00 5 Value Completed to Date $64,752.60 6 Material on Hand $0.00 7 Amount Earned $64,752.60 8 Less Retainage $0.00 9 Subtotal $64,752.60

10 Less Amount Paid Previously $61,514.97 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO. 3 & FINAL $3,237.63

I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER.

Recommended for Approval by: Construction Observer: WSB & Associates, Inc.

__________________________________ __________________________________

Approved by Contractor: Approved by Owner: Pearson Bros., Inc. City of Minnetrista

__________________________________ __________________________________

__________________________________

Specified Contract Completion Date: Date: __________________________________

Comment:

Page 1 of 3Pay Voucher

Project Material Status

Item No.

Item Description Units Unit Price Contract Quantity

Quantity to Date

Current Quantity

Amount to Date

SCHEDULE C - CITY OF MINNETRISTA ROADWAYS 1 2021.501 MOBILIZATION LS $5,000.00 1 1 0 $5,000.00 2 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P) GAL $2.60 6700 6375 0 $16,575.00 3 2356.604 SEAL COAT AGGREGATE FA-2 CLASS A (GRANITE) S Y $0.60 25700 0 0 $0.00 4 2331.619 ROUT AND SEAL BITUMINOUS PAVEMENT CRACKS RD STA $150.00 86 0 0 $0.00

Totals For Section SCHEDULE C - CITY OF MINNETRISTA ROADWAYS: $21,575.00 Change Order 1 8 2356.604 SEAL COAT AGGREGATE FA-2 CLASS A (TRAP ROCK) SQ YD $0.70 25700 22768 0 $15,937.60 9 2331.619 CLEAN AND SEAL BITUMINOUS PAVEMENT CRACKS RD STA $150.00 86 181.6 0 $27,240.00 10 2356.604 SEAL COAT AGGREGATE FA-2 CLASS A (GRANITE) SQ YD ($0.60) 25700 0 0 $0.00 11 2331.619 ROUT & SEAL BITUMINOUS PAVEMENT CRACKS ROAD STA ($150.00) 86 0 0 $0.00

Totals For Change Order 1: $43,177.60 Project Totals: $64,752.60


Project Payment StatusOwner: City of Minnetrista

Client Project No.: Client Contract No.:

Project No.: 02121-73Contractor: Pearson Bros., Inc.

Contract ChangesNo. Type Date Description Amount CO1 Change Order 7/14/2016 CRACK FILL AND SEAL COAT REVISED $2,570.00

Change Order Totals: $2,570.00

Payment SummaryNo. From Date To Date Payment Total

Payment Retainage Per Payment

Total Retainage

Total Payment + Retainage

Work Certified Per Payment

Total Work Certified

1 7/18/2016 7/26/2016 $28,253.00 $28,253.00 $1,487.00 $1,487.00 $29,740.00 $29,740.00 $29,740.00 2 7/27/2016 10/14/2016 $33,261.97 $61,514.97 $1,750.63 $3,237.63 $64,752.60 $35,012.60 $64,752.60 3 & FINAL 10/15/2016 12/14/2016 $3,237.63 $64,752.60 ($3,237.63) $0.00 $64,752.60 $0.00 $64,752.60

Payment Totals: $64,752.60 $0.00 $64,752.60 $64,752.60

Project SummaryMaterial On Hand: $0.00Total Payment to Date: $64,752.60 Original Contract: $50,740.00Total Retainage: $0.00 Contract Changes: $2,570.00Total Amount Earned: $64,752.60 Revised Contract: $53,310.00


Mission Statement:


CITY OF MINNETRISTA


Subject: Approve Change Order No. 1 for Municipal Production Well Nos.

6 and 7 (City Project No. 03-13)



Issue: Request for Council approval of Change Order No. 1 for Municipal Production Well Nos. 6 and 7 (City Project No. 03-13).

Background:

The construction work has been completed for drilling and developing Well Nos. 6 and 7. The original contract included contract pay items that were not necessary due to the method of well construction the contractor utilized, and unit priced items that did not use the full estimated quantity. Change Order No. 1 adjusts the final contract price reflecting the final quantities and construction costs for the project.

Discussion: The change order is proposed as a lump sum contract deduct item, to document the final cost of the construction contract. The contractor has signed the change order and has also requested final payment to be considered under another item of the Council agenda.

Conclusion: Staff is recommending that the change order be approved to compensate the contractor for the described items for the construction of Municipal Production Wells 6 and 7.

Fiscal Impact: Change Order No. 1 results in a contract deduction in the amount of $98,595.00, reducing the contract from $484,649.00 to $386,054.00.

Recommended City Council Action: Staff recommends adopting Resolution No. 20-17, approving Change Order No. 1 for the Municipal Production Well Nos. 6 and 7 (City Project No. 03-13).


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Item 4f

O:\City Council\Council 2017\Packets\2017.02.06 Packet\Word\RESLTN-Approve CO No 1- 020617-CC.DOC



A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR

Municipal Production Well Nos. 6 AND 7 (CITY PROJECT NO. 03-13)

WHEREAS, construction of Well Nos. 6 and 7 is complete (drilling and development) and a reduction in the construction items resulted from the contractor method of construction, and reduce construction quantities on specific unit priced as described in Change Order No. 1 for the Municipal Production Well Nos. 6 and 7 Improvements, City Project 03-13. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA:

1. The Contractor will complete the work as detailed in Change Order No. 1. 2. The contract completion date remains unchanged.

BE IT FINALLY RESOLVED that the City Council hereby approves Change Order No. 1 in the deduction amount of $98,595.00 and authorizes Mark J Traut Wells, Inc. to perform the requested work as outlined in Change Order No. 1. This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February, 2017, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

Mission Statement:


CITY OF MINNETRISTA


Subject: Accept Improvements and Authorize Final Payment for Municipal

Production Well Nos. 6 and 7 (City Project No. 03-13)



Issue: The Municipal Production Well Nos. 6 and 7 (City Project No. 03-13) has been satisfactorily completed and the contractor is requesting final payment.

Background/Discussion: As part of the 2016 Water System Improvement Project, the construction (drilling) of Municipal Production Well Nos. 6 and 7 are complete and the contractor is requesting final payment for the drilling and development of the wells. The electrical, pumping, and control systems are under construction as part of the south water treatment plant contract for cost and construction efficiencies.

All punch list items have been completed and the required closeout paperwork has been submitted by the contractor. Acceptance of the project will start the two-year warranty period, effective as of February 6, 2017. The warranty period will expire on February 6, 2019.

Conclusion: Staff recommends that the Municipal Production Well Nos. 6 and 7 (City Project No. 03-13) be accepted and Council authorize final payment to Mark J Traut Wells, Inc.

Fiscal Impact: The final project construction cost is $386,054.00, and is below the original contract price as bid of $484,649.00. The project is to be paid from the Water Fund.

Recommended City Council Action: Staff recommends adopting Resolution No. 21-17, accepting the project and making final payment to Mark J Traut Wells, Inc., in the amount of $57,969.60.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

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Item 4g

O:\City Council\Council 2017\Packets\2017.02.06 Packet\Word\RESLTN-AcceptProj-020617.doc

RESOLUTION NO. 21-17 CITY OF MINNETRISTA

HENNEPIN COUNTY, MINNESOTA

A RESOLUTION ACCEPTING THE WORK AND AUTHORIZE FINAL PAYMENT MUNICIPAL PRODUCTION WELL NOS. 6 AND 7 IMPROVEMENT PROJECT

(CITY PROJECT 03-13)

WHEREAS, pursuant to a written contract signed with the City on March 7, 2016, Mark J Traut Wells, Inc. has satisfactorily completed the Municipal Production Well Nos. 6 and 7 Improvement Project (City Project 03-13), in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Minnetrista, Minnesota, the work completed under said contract is hereby accepted and approved, and, BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract. This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February, 2017, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

CITY OF MINNETRISTA


Subject: Resolution Approving Purchase of a 2017 Ford F-550

SuperCab Cab/Chassis for the Water Department

Prepared By: Gary Peters, Superintendent of Public Works


Background: When the City Council approved the 2017 Capital Improvement Plan, it included the purchase of a Ford F-550 SuperCab Cab/Chassis for the Public Works Water Department. This new truck will be replacing an existing unit, a 2008 Ford F-550 w/service body and crane (Truck #7). This truck has met the criteria set forth for replacement in the Vehicle and Equipment Acquisition, Use and Replacement Policy that was revised September 3, 2013.

Discussion/Conclusion:

The Public Works Superintendent requested a quote on this vehicle from Waconia Ford. This truck is on the MnDOT State Pricing Index. The quotation for the new truck is as follows:

Waconia Ford: $48,824.00 + tax/title/license fees

Staff is recommending purchasing the 2017 Ford F-550 SuperCab Cab/Chassis Truck for the Public Works Water Department. Upon delivery, this truck will be equipped with a service body and crane from Aspen Equipment in Bloomington, MN. The existing unit being replaced (Truck #7 - 2008 Ford F-550 w/service body) will be sent to auction as soon as the new unit is added to the fleet.

Fiscal Impact:

The purchase of this 2017 Ford F-550 SuperCab Cab/Chassis Truck for the Public Works Water Department will be paid out of the approved 2017 Water CIP Fund.

Does Recommended Action meet City Mission Statement? X Yes No Does Recommended Action meet City Goals/Priorities? X Yes No Explain:

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

Recommended City Council Action: Motion to adopt a Resolution No 22-17

approving the purchase of a 2017 Ford F-550 SuperCab Cab/Chassis Truck

for the Public Works Water Department.

Item 4h


CITY OF MINNETRISTA


A RESOLUTION APPROVING THE PURCHASE OF A 2017 FORD F-550

SUPERCAB CAB/CHASIS TRUCK FOR THE WATER DEPARTMENT

WHEREAS, the City received a quote from Waconia Ford in the amount of $48,824.00 plus tax/title/license fees for one 2017 Ford F-550 SuperCab Cab/Chassis Truck;

WHEREAS, the purchase of this vehicle was budgeted for in the 2017 Capital Improvement Plan and is within the budgeted amount of $102,000.00 for complete truck with utility box and crane; and

NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista that they approve the purchase of one 2017 Ford F-550 SuperCab Cab/Chassis Truck for the Public Works department.

This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February, 2017, by a vote of Ayes and Nays.

Lisa Whalen, Mayor

ATTEST:


(seal) .._

CITY OF MINNETRISTA


Subject: Resolution Approving Purchase of a 2017 Ford F-150

4x2 SuperCab & a 2017 Ford F-350 4x4 SuperCab

for the Public Works Department

Prepared By: Gary Peters, Superintendent of Public Works


Background: When the City Council approved the 2017 Capital Improvement Plan, it included the purchase of a Ford F-150 4x2 SuperCab and a 2017 Ford F-350 4x4 SuperCab for the Public Works Department. These new trucks will be replacing an existing unit, a 2006 Ford F-350 (Truck #16), as well as adding one more truck to the fleet. This new truck’s primary use would be by Seasonal employees during the summer for Park job duties. As of right now, we are always short on trucks during the busy summer months. These trucks have met the criteria set forth for replacement in the Vehicle and Equipment Acquisition, Use and Replacement Policy that was revised September 3, 2013.

Discussion/Conclusion:

The Public Works Superintendent requested a quote on these trucks from Morrie’s Buffalo Ford. These trucks are on the MnDOT State Pricing Index. The quotation for the new trucks is as follows:

Ford F-150 SuperCab: $23,906.00 + tax/title/license fees Ford F-350 SuperCab: $38,116.00 + tax/title/license fees

Staff is recommending purchasing these trucks for the Public Works Department. Upon delivery, these trucks will be taken to Aspen Equipment in Bloomington, MN. There, the F-150 will be outfitted with warning lights; while the F-350 will be outfitted with warning lights and a snowplow. The existing unit being replaced (Truck #16 - 2006 Ford F-350) will be sent to auction as soon as the new unit is added to the fleet.

Fiscal Impact:

The purchase of these new trucks for the Public Works Department will be paid out of the approved 2017 CIP Fund.

Does Recommended Action meet City Mission Statement? X Yes No Does Recommended Action meet City Goals/Priorities? X Yes No Explain:

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

Recommended City Council Action: Motion to adopt Resolution No 23-17,

approving the purchase of a 2017 Ford F-150 4x2 SuperCab & a 2017 Ford F-

350 4x4 SuperCab for the Public Works Department.

Item 4i


CITY OF MINNETRISTA


A RESOLUTION APPROVING THE PURCHASE OF A 2017 FORD F-150

4x2 SUPERCAB AND A 2017 FORD F-350 4x4 SUPERCAB PICKUP TRUCK

WHEREAS, the City received a quote from Morrie’s Buffalo Ford in the amount of $62,022.00 plus tax/title/license fees for one 2017 Ford F-150 4x2 SuperCab and one Ford F-350 4x4 SuperCab; WHEREAS, the purchase of these trucks was budgeted for in the 2017 Capital Improvement Plan and is within the budgeted amount of $75,000.00 for complete truck and outfitting;

NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista that they approve the purchase of one 2017 Ford F-150 4x2 SuperCab and one Ford F-350 4x4 SuperCab for the Public Works department. This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February, 2017, by a vote of Ayes and Nays.

Lisa Whalen, Mayor

ATTEST:


(seal)

.._

Mission Statement:


CITY OF MINNETRISTA


Subject: Lisle Park Parking Lot Improvement Project (City Project No. 05-

16) Approve Change Order No. 2



Issue:

Request for Council approval of Change Order No. 2 for the Lisle Park Parking Lot Improvement Project, City Project No. 05-16.

Background:

On August 15, 2016, the City of Minnetrista awarded the Lisle Park Parking Lot Improvement Project (City Project No. 05-16), to Buck Blacktop, Inc. The contract bid documents included Alternate D as an optional Park drainage improvement along the boundary with properties along the north Park boundary. Staff recommends construction of the improvements with this contract given the consistent drainage issue in this location. Change Order No. 2 also provides for the adjustment in contract quantities as-constructed and completed with the project resulting in a net deduct to the contract. Staff has reviewed the unit prices submitted and determined they are in order with 2016 construction costs.

Discussion:

The following items are included in Change Order No. 2:

Regrading and establishment of turf indicated in Alternate D Contract quantity adjustments for:

o Transplant treeso Select granular borrowo 4” perforated pipeo Bituminous pavingo Bituminous trailo B618 curb and guttero 6” concreteo 7” Concrete aprono Erosion control fencingo 2” caliber treeo Erosion control blanket

Item 4j

Mission Statement:


o Turf seed o Native seed o Tree removal o Replace curb and gutter o 15” RCP pipe.

The change order is proposed as a unit cost basis, so the contractor is paid for the quantity of the items actually installed. Conclusion: Staff is recommending that the Change Order No. 2 be approved to compensate the contractor for items that were out of scope of the original contract as awarded. Fiscal Impact: Change Order No. 2 results in a net contract reduction in the amount of $10,841.80, decreasing the contract from $416,338.00 to $405,496.20.

Recommended City Council Action: Staff recommends adopting Resolution No. 24-17, approving Change Order No. 2 for the Lisle Park Parking Lot Improvement Project (City Project No. 05-16).


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LISLE PARK PARKING LOT IMPROVEMENT PROJECT (CITY PROJECT NO. 05-16)

WHEREAS, the City of Minnetrista Council awarded the contract for the Lisle Park Parking Lot Improvement Project (City Project No. 05-16), on August 15, 2016 to Buck Blacktop, Inc., of St. Paul, Minnesota; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA:

1. The Contractor will complete the work as detailed in Change Order No. 2.

BE IT FINALLY RESOLVED that the City Council hereby approves Change Order No. 2 in the contract reduction amount of $10,841.80 and authorizes Buck Blacktop, Inc. to perform the requested work as outlined in Change Order No. 2. This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February, 2017, by a vote of Ayes and Nays.


Contract Summary Sheet

Contract Change Order #2 for: Distribution To:Lisle Park Parking Lot ❑ Owner ❑ FieldCity of Minnetrista, MN ❑ Consultant ❑ Other7701 County Road 110W ❑ ContractorMinnetrista, MN 55364

To (Contractor):Buck Blacktop, Inc. Date: 9-Dec-1632 South Owasso Blvd. West Consultants Project: 2121-760St. Paul, MN 55117

# DESCRIPTION ADD DEDUCT

CO2.1 Addition of Alternate "D" 3,213.00

CO2.2

Contract Quantity Adjustments: - transplant trees: -15 @ $525 = ($7,875) - select granular borrow: 150 @ $24 = $3,600 - 4" perf pipe: 13 @ $22 = $286 - bituminous: 119 @ $26 = $3,094 - bit trail: -80 @ $27 = ($2,160) - B618 curb & gutter: -224 @ $23 = ($5,152) - 6" concrete: 525 @ $14 = $7,350 - 7" conc. apron: -810 @ $14 = ($11,340) - EC Fence: 924 @ $2.30 = $2,125.20 - 2" cal. Tree: -10 @ $440 = ($4,400) - EC Blanket: 280 sy @ $1.55 = $434 - Turf Seed: 1.43 ac @ $3,800 = $5,434 - Native Seed: -0.41 ac @ $ $3,800 = ($1,558) - Tree removal: -2 @ $1,600 = ($3,200) - Replace curb & gutter: -10 @ $75 = ($750) - 15" RCP: 1 @ $57 = $57

$14,054.80

TOTAL CHANGE ORDER ADDS AND DEDUCTS: 3,213.00 14,054.80

NET CHANGE ORDER TOTAL:

Original Base Bid Contract Sum: 406,613.00 Previously Authorized Change Orders: 9,725.00

Net Change of this Change Order: (10,841.80)Total Contract Sum (Including all Change Orders to Date): $405,496.20

(10,841.80)

Contract Summary to Date

CHANGES TO THE CONTRACT (The contractor shall make the following changes to the contract)

Page 1 of 2

Consultant:WSB & Associates, Inc.701 Xenia Ave. South - Suite 300Minneapolis, MN 55416

Contractor:Buck Blacktop, Inc.32 South Owasso Blvd. WestSt. Paul, MN 55117

Owner:City of Minnetrista, MN7701 County Road 110WMinnetrista, MN 55364

______________________________ Signature

______________ Date

______________________________ Signature

______________ Date

______________________________ Signature

______________ Date

Page 2 of 2

Mission Statement:


CITY OF MINNETRISTA


Subject: 2016 Water System Improvements, City Project 02-15

Approve Change Order No. 4



Issue: Request for Council approval of Change Order No. 4 for the Water Treatment Plants as part of the 2016 Water System Improvements, City Project 02-15.

Background:

The Contractor has requested compensation for additional work items associated with the water treatment plants for the 2016 Water System Improvements, City Project 02-15. The following items are included in Change Order No. 4:

Elimination of two butterfly valves (deduct) Add hatch curb modifications Add Well 6 pump modifications Add door security systems Add grading modifications at south site due to unsuitable soils Add rapid mixer support plates Add pressure relief for chorine booster Add generator gas regulators Add sludge piping modifications Add drainage structure extension (foundation) Add air piping modifications Add Well House 1 heater modifications

Discussion: The change order is proposed as a lump sum item, meaning the contractor is paid the price of the change order to perform the work of the described items. The additional work items were necessary for construction and have been installed as described on the enclosed Change Order No. 4 summary.

Conclusion: Staff is recommending that the Change Order be approved to compensate the contractor for the described items for the water treatment plants and wells.

Item 6a

Mission Statement:


Fiscal Impact: Change Order No. 4 results in a contract addition in the amount of $79,264.00, increasing the contract from $7,946,886.00 to $8,026,150.00. The contract change orders to date have increased the project cost by 1.85 percent, which is reasonable given the magnitude of the improvements.

Recommended City Council Action: Staff recommends adopting Resolution No. 25-17, approving water treatment plant Change Order No. 4 for the 2016 Water System Improvements, City Project 02-15. Payment for this change order to Knutson Construction will occur at a future meeting.


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2016 WATER SYSTEM IMPROVEMENTS (WATER TREATMENT PLANTS) (CITY PROJECT NO. 02-15)

WHEREAS, additional work was necessary for the construction of the water treatment plants as described in Change Order No. 4 for the 2016 Water System Improvements, City Project 02-15. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA:

1. The Contractor will complete the work as detailed in Change Order No. 4. 2. The contract completion date remains unchanged.

BE IT FINALLY RESOLVED that the City Council hereby approves Change Order No. 4 in the amount of $79,264.00 and authorizes Knutson Construction to perform the requested work as outlined in Change Order No. 4. This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February, 2017, by a vote of Ayes and Nays.


Owner: City of Minnetrista, 7701 County Road 110 West, Minnetrista, MN 55364 Date 01/16/17

Contractor: Knutson Construction Services, Inc., 7515 Wayzata Blvd, Minneapolis, MN 55426

Bond Company: Travelers Casualty and Surety Company of America, One Tower Square, 2SHS, Hartford, CT 60183

CHANGE ORDER NO. 4

Water Treatment Facilities

Minnetrista, Minnesota

Description of Work

Contract Unit Total

Ref. No. Item Unit Quantity Price AmountChange Order No. 4

PCO 10 Eliminate Two 12 Inch Butterfly ValvesPR 2 Credit for elimination of two 12" Butterfly Valves. (3,908.00)$

PCO 17 Hatch Curb ModificationsCurb added to hatch detail. 1,342.00$

PCO 25 Well #6 Pump Modifications from Bid DocumentsWell pump size adjusted to fit the conditions of the constructed well. 4,269.00$

PCO 27 Door Security Additions

PR 11Card access security system added to two doors at each plant. 28,308.00$

PCO 28 South Site Grading Revisions

PR 10Additional subcut due to soft soils and changes to South site layout and driveway. 74,426.00$

PCO 29 Rapid Mixer Support PlatesAdded support for rapid mixer. 3,831.00$

PCO 33 Added Pressure Relief to Chlorine Booster PumpsPressure relief system added to North site Chlorine booster pumps. 1,346.00$

PCO 34 Generator Gas RegulatorsRFI 33 Gas regulators added for generators. 1,884.00$

PCO 35 Sludge Piping Modifications

PR 13Sludge piping raised above sludge sink to meet MDH requirements. 2,580.00$

PCO 36 Foundation Drainage Structure Extension

PR 14Foundation drainage sump structure raised 3' to prevent flooding and freezing. 1,330.00$

PCO 37 Air Piping Modifications

PR 15Anti-siphon loop added to blower air line to prevent backflow of water to the blower. 3,504.00$

PCO 39 Well House Heater Changes

RFI 32Wellhouse heaters replaced to work with new electrical infrastructure. 3,873.00$

Xcel Energy Allowance$43,521 from this change order is being paid out of Xcel Energy allowance (43,521.00)$

Total Change Order No. 4 $79,264.00

Original Contract Amount $7,880,233.00

Previous Change Orders $66,653.00

This Change Order $79,264.00

Revised Contract Amount (including this change order) $8,026,150.00

CHANGE IN CONTRACT TIME

Recommended for Approval by:

SHORT ELLIOTT HENDRICKSON, INC.

Date

Approved by Owner:

CITY OF MINNETRISTA

Date

Approved by Contractor:

KNUTSON CONSTRUCTION SERVICES, INC.

Date

cc: City of Minnetrista

Knutson Construction Services, Inc.

Travelers Casualty and Surety Company of America

SEH, Inc.

The following items are deemed to be necessary to complete the project according to the intended design. In accordance with the terms of this Contract, the Contractor is hereby authorized and instructed to perform the work as altered by the following provisions.


Estimate for: Date CORPCO RFI

Equipment SubcontractsItem Description quantity unit rate unit total rate unit total rate unit total rate unit total

1 Shank Proposal 0.00 0.00 0.00 (3908) LS -3908.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.00

Document layout, estimating, and supervision coordination for changes HR 110.00

Subtotal: 0.00 0.00 0.00 -3908.00Itemized Direct Costs:

A Labor 0.00B Material 0.00C Equipment 0.00D Subcontracts (3,908.00)E Subtotal: (3,908.00)F Total Direct Costs: -$3,908

Total Request -$3,908

Minnetrista WTC Knutson Job# 5339

Change Order Request

MaterialLabor

5/9/2016PR-2 - Eliminate Two 12" Butterfly Valves

The price quoted and days extension requested are for the direct impact of the requested change. We reserve the right to seek additional compensation and/or time extension for the cumulative

effect of changes on the entire project that cannot be foreseen at this time.


Estimate for: Date CORPCO RFI 25


1 Knutson Construction Quote 0.00 910 LS 910.00 0.00 0.002 0.00 0.00 0.00 0.003 0.00 0.00 0.00 0.004 0.00 0.00 0.00 0.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision

coordination for changes 2 HR 110.00 220.00 0.00 0.00 0.00

Subtotal: 220.00 910.00 0.00 0.00Itemized Direct Costs:

A Labor 220.00B Material 910.00C Equipment 0.00D Subcontracts 0.00E Subtotal: 1,130.00

Other Direct Costs:F Small Tools/Equip (% of A) 5.00% 11.00G Safety (% of E) 0.50% 5.65H Cleanup (% of E) 0.25% 2.83I Total Direct Costs: $1,149J 15% for OH&P (I - D x 0.15) $172K 5 % Fee on subs (D x 0.05) $0L 1-1/2% for Bonds & Insurance $20

Total Request $1,342



MaterialLabor

7/19/2016017

Hatch Curb Detail Modification



Knutson Construction Services, Inc.Minnetrista WTC Knutson Job# 5339

Change Order RequestEstimate for: Well #6 pump modifications from bid documents Date 10/14/2016 COR

PCO 025 RFI Labor Material Equipment Subcontracts

Item Description quantity unit rate unit total rate unit total rate unit total rate unit total1 Keys Well Drilling Quote 1 LS 0.00 0.00 0.00 3720 3720.002 0.00 0.00 0.00 0.003 0.00 0.00 0.00 0.004 0.00 0.00 0.00 0.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision



The price quoted and days extension requested are for the direct impact of the requestedchange. We reserve the right to seek additional compensation and/or time extension for the

cumulative effect of changes on the entire project that cannot be foreseen at this time.

A Labor 220.00B Material 0.00C Equipment 0.00D Subcontracts 3,720.00E Subtotal: 3,940.00



3720.00

3720.00

Knutson Construction Services, Inc.Minnetrista WTC

Knutson Job# 5339Change Order Request

Estimate for: PR #11 door security additions Date 10/26/2016 CORPCO 027 RFI

Labor Material Equipment SubcontractsItem Description quantity unit rate unit total rate unit total rate unit total rate unit total

1 Glewwe Doors quote includes well house doorstrike installation/prep 1 LS 0.00 1 LS 1948.00 0.00 0.00

2 Knutson strike installation for water plants 4 HR 75.00 HR 300.00 0.00 0.00 0.003 Fransen quote 1 LS 0.00 0.00 0.00 250 LS 250.004 Killmer quote 1 LS 0.00 0.00 0.00 23113 LS 23113.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision



The price quoted and days extension requested are for the direct impact of the requested change.We reserve the right to seek additional compensation and/or time extension for the cumulative


A Labor 740.00B Material 1,948.00C Equipment 0.00D Subcontracts 23,363.00E Subtotal: 26,051.00

Other Direct Costs:F Small Tools/Equip (% of A) 5.00% 37.00G Safety (% of E) 0.50% 130.26H Cleanup (% of E) 0.25% 65.13I Total Direct Costs: $26,283J 15% for OH&P (I - D x 0.15) $438K 5 % Fee on subs (D x 0.05) $1,168L 1-1/2% for Bonds & Insurance $418


1

Jens Frederickson

From: Bill Schmitt <[email protected]>

Sent: Thursday, September 29, 2016 9:12 AM

To: Jens Frederickson

Subject: RE: 5339 Minnetrista WTC PR #11 - door security additions

Attachments: 4007-1-03 - Add Electric Strikes.pdf; 4007-2-02 - Add Electric Strikes.pdf

Importance: High

Follow Up Flag: Follow up

Flag Status: Flagged

Jens,

See the attached (2) Quotes for the North and South Buildings and ADD the below price IF they want to proceed with

the added cost to the existing building.

ADD for Electric Strike at Existing Wellhouse opening = $ 155.00 Tax Included PLUS $ 475.00 for Labor to prep

HMF for Strike. Total = $ 630.00 Add

Please advise IF/WHEN we should release, as the lead time is 2 Weeks out for materials and another week for Labor.

William J. Schmitt AHC Sales Manager Glewwe Doors, Inc. 935 Apollo Road Eagan, MN. 55121

651-444-5254 Direct

651-456-9956 Fax

612-710-0436 Cell

[email protected]

www.glewwedoors.com

From: Jens Frederickson [mailto:[email protected]]

Sent: Wednesday, September 28, 2016 9:44 AM

To: Al Hecksel <[email protected]>; Bill Schmitt <[email protected]>; Bill Toennes <[email protected]>;

Bob <[email protected]>; Brian DeWolf <[email protected]>; Brian Shank <[email protected]>;

Catarina Garcia <[email protected]>; Chad Beltrand <[email protected]>; Chris Siegler

([email protected]) <[email protected]>; Dale Brand <[email protected]>;

Dalton Keep <[email protected]>; Dustin Buesgens <[email protected]>; Eric Wilaby

<[email protected]>; Ethan <[email protected]>; [email protected];

[email protected]; John Fransen <[email protected]>; Kayla Kise <[email protected]>;

Kourajian, Paul <[email protected]>; [email protected]; [email protected]; Nick Watercott

<[email protected]>; Pat Malay <[email protected]>; [email protected]; Pete Carlson <[email protected]>;

Knutson Construction

Attn:

7515 Wayzata Boulevard

Minneapolis

Project :

Minnetrista WTF North Plant - Bldg A

763-546-1400FAX: Phone:763-546-2226

9/14/2016Date:

Per your email 9/12/16

We quote to you an add in the net sum delivered amount of $659.00 Sales Tax included for the following:

Minnetrista MN

16-4007-1BS-03 Add Electric Strikes

Description of Change Request

GDI File # 16-4007-1BS#

Jens Fredrickson

Comments:

MN 55426

Jobsite FAX

(2) Electric Strikes 9600 x 630

No HMF prep is required for this surface strike, but something should be put on back of frame to prtectstrike from grout

Provide Electric Strikes at Openings #A100A & #A105

Please issue us a change order in the above amount if we are to proceed with this change.

Sincerely,

William J. Schmitt, AHC

Sales Manager

Please let us know if we are to proceed (prior to receipt of a formal change order) by returning asigned copy of this letter marked "APPROVED to PROCEED".

This quotation is subject to change if not accepted in (30) days.

Corporate Office: 935 APOLLO ROAD EAGAN, MINNESOTA 55121 PHONE (651) 456-9194 FAX (651) 456-9956

Building Relationships of TRUST for 44 Years - 1966-2010 AA / EEO

Knutson Construction

Attn:

7515 Wayzata Boulevard

Minneapolis

Project :

Minnetrista WTF South Plant - Bldg B

763-546-1400FAX: Phone:763-546-2226

9/14/2016Date:

Per your email 9/12/16

We quote to you an add in the net sum delivered amount of $659.00 Sales Tax included for the following:

Minnetrista MN

16-4007-2BS-02 Add Electric Strikes

Description of Change Request

GDI File # 16-4007-2BS#

Jens Fredrickson

Comments:

MN 55426

Jobsite FAX

(2) Electric Strikes 9600 x 630

Provide Electric Strikes at openings #B100A & B106

Please issue us a change order in the above amount if we are to proceed with this change.

Sincerely,

William J. Schmitt, AHC

Sales Manager

Please let us know if we are to proceed (prior to receipt of a formal change order) by returning asigned copy of this letter marked "APPROVED to PROCEED".

This quotation is subject to change if not accepted in (30) days.

Corporate Office: 935 APOLLO ROAD EAGAN, MINNESOTA 55121 PHONE (651) 456-9194 FAX (651) 456-9956

Building Relationships of TRUST for 44 Years - 1966-2010 AA / EEO


Change Order RequestEstimate for: PR #10 south site layout revisions Date 10/31/2016 COR


Item Description quantity unit rate unit total rate unit total rate unit total rate unit total1 Ramsey Excavating quote 1 LS 0.00 0.00 0.00 45844 LS 45844.002 Bituminous Roadways quote 1 LS 0.00 0.00 0.00 5386 LS 5386.003 Added sidewalk 1 LS 1230.00 LS 1230.00 325.00 LS 325.00 0.00 0.004 Added curb & gutter and concrete flares 1 LS 3200.00 LS 3200.00 W/LABOR 0.00 0.005 Added wall/curb for overflow 1 LS 3125.00 LS 3125.00 W/LABOR 0.00 0.006 Deleted splash pad & 6" curbs 1 LS (393.00) LS -393.00 W/LABOR 0.00 0.007 Mow Strip Alternate - can be broken out upon

request 1 LS 3982.00 LS 3982.00 W/LABOR 0.00 2350 LS 2350.0089

Document layout, estimating, and supervisioncoordination for changes for winter/spring work 20 HR 110.00 2200.00 0.00 0.00 0.00




A Labor 13,344.00B Material 325.00C Equipment 0.00D Subcontracts 53,580.00E Subtotal: 67,249.00

Other Direct Costs:F Small Tools/Equip (% of A) 5.00% 667.20G Safety (% of E) 0.50% 336.25H Cleanup (% of E) 0.25% 168.12I Total Direct Costs: $68,421J 15% for OH&P (I - D x 0.15) $2,226K 5 % Fee on subs (D x 0.05) $2,679L 1-1/2% for Bonds & Insurance $1,100


1

Jens Frederickson

From: Dale B <[email protected]>

Sent: Wednesday, October 12, 2016 5:57 PM


Subject: RE: 5339 Minnetrista WTC PR #10 South site grading revisions

Jens,

Pricing Request #10 Minnetrista WTC - South Site

• Perform 2 foot subcut to all drives, exporting excess and replacing with select granular

• To supply and install Tensar TX-5 Geogrid beneath all drives

• Clear and grub additional area at rear of site (CB3 7/27/16)

• Move filtration basin to NE corner of site (CB3 7/27/16)

• Install additional silt fence as shown on drawings (CB3 7/27/16)

Total $ 45,844.00

• Alternate #1 - Excavate for concrete housekeeping pad along west fence line (add) $2,350

Note: No re-seeding is included.

Let me know if you need anything else.

Dale Brand

Project Manager/Estimator

Ramsey Excavating Co

4060 Washington Ave N

Minneapolis, MN 55412

612-529-0077 Office

612-529-0074 Fax

612-413-8876 Cell

[email protected]

Notice: This e-mail (including attachments) is covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-

2521, is confidential and may be legally privileged. Unless stated to the contrary, any opinions or comments are personal to the

writer and do not represent the official view of the firm. If you are not the intended recipient, you are hereby notified that any

retention, dissemination, distribution, or copying of this communication is strictly prohibited. Please reply to the sender that you

have received this message in error and delete it.

� Please consider the environment before printing this email

To: Contact:KNUTSON CONSTRUCTION CO JENS FREDERICKSON

MINNETRISTA WATER TREATMENT - KNUTSONProject Name: Bid Number:

Fax: (763) 546-2226St. Louis Park, MN 55426

Address: 7515 Wayzata BLVD Phone: (763)546-1400

Project Location: 5890 GAME FARM RD. AND 4691 KINGS POINT ROAD, MINNETRISTA,MN

Bid Date: 10/27/2015

Item Description

ADDITIONAL WORK ORDER #1:(92 SY)

- Furnish And Install A 8 Inch MN/DOT 3138 Class 5 Recycled Aggregate Base Course.

- Fine-grade Aggregate Base Material.

- Furnish And Install A 2 Inch (Compacted Thickness) MN/DOT 2360 Type SPNWB330B Bituminous Base Course.

- Furnish And Install A MN/DOT 2357 Bituminous Tack Coat.

- Furnish And Install A 2 Inch (Compacted Thickness) MN/DOT 2360 Type SPWEB340F Bituminous Wearing Course.

Total Bid Price: $5,386.00

Notes:

• All work to be completed in 2016.• This project quoted by Nate Kircher, cell phone: (612) 366-0011. Thank you and good luck.

Payment Terms:

This proposal is subject to credit approval and is valid for 15 calendar days, after which time price quotes may be withdrawn without notice.This quote is based on standard AGC subcontract language and shall become a rider to any contract.

Payments due net 30 days.

ACCEPTED:

The above prices, specifications and conditions are satisfactory andare hereby accepted.

Buyer:

Signature:

Date of Acceptance:

CONFIRMED:

BITUMINOUS ROADWAYS, INC. - MENDOTAHEIGHTS

Authorized Signature:

Estimator: Nate Kircher

[email protected]

10/19/2016 1:47:38 PM Page 1 of 1

October 4, 2016 RE: Proposal Request No. 10 City of Minnetrista Water Treatment Facilities SEH No. 132513

Jens Frederickson Project Manager Knutson Construction 7515 Wayzata Blvd Minneapolis, MN 55426 Dear Mr. Frederickson: Please provide a proposed change in contract price to modify the driveway layout and filtration basin location as shown on the attached Revised Sheet CB3. Pricing should include the following:

• 2 feet of additional subcut beneath driveways and backfill with select granular. This subcut is in addition to the aggregate and bituminous.

• Geogrid placed beneath granular material (Tensar TX-5 or equal) • Clear and grub as shown on the attached drawing. • Move filtration basin to NE corner of property, clear and grub as directed. • Relocate hyrdrants as necessary for well driveway spur. Based on staking, northerly

hydrant may not need to be relocated. • Install additional silt fence as shown on attached drawing. • Add 18” concrete housekeeping pad under west fence line (see sketch). Price this item

separately. Owner may not select this option. Please let me know if you need any additional information. Sincerely,

Christopher Larson, P.E Project Manager Attachment: Revised Sheet CB3 Sheet CB3 sketch with grubbing and silt fence

Short Elliott Hendrickson Inc. | 3535 Vadnais Center Drive | Saint Paul MN 55110-5196

SEH is an equal opportunity employer | www.sehinc.com | 651.490.2000 | 800.325.2055 | 651.490.2150 fax

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Change Order RequestEstimate for: PCO 29 Mixer Supports Date 10/14/2016 COR


Item Description quantity unit rate unit total rate unit total rate unit total rate unit total1 0.00 0.00 0.00 0.002 Shank Constructors quote 1 0.00 0.00 0.00 3313 LS 3313.003 0.00 0.00 0.00 0.004 0.00 0.00 0.00 0.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision









Change Order RequestEstimate for: PCO 033 added pressure relief system to north site CL booster pumps Date 10/31/2016 COR


Item Description quantity unit rate unit total rate unit total rate unit total rate unit total1 Shank Constructors pricing 1 LS 0.00 0.00 0.00 836 LS 836.002 0.00 0.00 0.00 0.003 0.00 150.00 0.00 0.004 0.00 0.00 0.00 0.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision








From: Chris Larson <[email protected]>

Sent: Thursday, October 13, 2016 1:10 PM


Cc: Brian Shank

Subject: RE: Minnetrista, MN

Jens, Yes, please proceed. Sorry I didn't respond sooner. Christopher T. Larson, PE Project Manager SEH 3535 Vadnais Center Drive St. Paul, MN 55110-5196 Direct: 651.765.2961 Cell: 651.955.1428 www.sehinc.com

From: Jens Frederickson <[email protected]> To: "Chris Larson ([email protected])" <[email protected]> Cc: Brian Shank <[email protected]> Date: 10/13/2016 12:52 PM Subject: RE: Minnetrista, MN

Chris, Are you okay with Shank proceeding to purchase these suggested additions by Vessco and submitting pricing accordingly? We are ready to go ahead with this, so please let me know. Thanks, Jens Frederickson, Project Manager 7515 Wayzata Boulevard, Minneapolis, MN 55426 o: 763.546.1400 | d: 763.525.3011 | c: 612.240.8529 e: [email protected] | w: www.knutsonconstruction.com

From: Jens Frederickson

Sent: Friday, October 07, 2016 10:00 AM

To: Chris Larson ([email protected]) Cc: Brian Shank Subject: FW: Minnetrista, MN Chris I had forwarded this one previously, and wanted to follow up. Our intention is to proceed as Vessco has suggested below, and Shank will purchase the items required and submit pricing. Any objections to us proceeding this way? Let me know, thanks. Jens Frederickson, Project Manager 7515 Wayzata Boulevard, Minneapolis, MN 55426 o: 763.546.1400 | d: 763.525.3011 | c: 612.240.8529 e: [email protected] | w: www.knutsonconstruction.com

From: Tony Lucht Sent: Tuesday, September 20, 2016 6:33 PM To: Jens Frederickson

Subject: Fwd: Minnetrista, MN

Begin forwarded message:

From: Kayla Kise <[email protected]>

Date: September 20, 2016 at 5:15:15 PM CDT

To: "Tony Lucht ([email protected])" <[email protected]>

Cc: "Todd Stark ([email protected])" <[email protected]>

Subject: FW: Minnetrista, MN

Hi Tony,

I received the message below from my tech regarding the chlorine booster pump installation at

the Minnetrista North WTP.

I should be able to come up with a couple pressure gauges as we have dozens in our warehouse,

but will you check with someone regarding the addition of a bypass valve?

Thank you,

Kayla Kise | Project Manager

Vessco, Inc | 8217 Upland Circle, Chanhassen, MN 55317

w: 952-314-0632 | f: 952-314-0633 | [email protected]

Celebrating 35 Years of Clean Water

-----Original Message-----

From: Matt Bevins

Sent: Monday, September 19, 2016 2:22 PM

To: Kayla Kise

Subject: Minnetrista ,MN

When you get back in the office tomorrow, can you send this message onto the Minnetrista

contractors?

After reviewing the job site at Minnetrista last week, I recommended to Todd that a bypass line

be installed at the grundfos booster pump. They also need a discharge gauge on discharge

line. It wouldn't be a bad idea to install isolation ball valves on the suction and discharge sides

for future maintenance, but it's optional. A bypass valve must be installed to control the Pump

running pressure and proper injector vacuum. The gauge is needed for reading proper booster

pump discharge pressure.

Thanks,

Sent from my iPhone


Change Order RequestEstimate for: PCO 034 - RFI 33 generator gas regulators Date 11/9/2016 COR


Item Description quantity unit rate unit total rate unit total rate unit total rate unit total1 Killmer Electric pricing for 2psi gas regulators

sized for 3.9 MBTU from Minvalco 1 LS 0.00 0.00 0.00 1501 LS 1501.002 0.00 0.00 0.00 0.003 0.00 0.00 0.00 0.004 0.00 0.00 0.00 0.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision









Estimate for: Date CORPCO RFI


1 Shank quote 1 LS 0.00 0.00 0.00 1918 LS 1918.002 Fransen Decorating quote 1 LS 0.00 0.00 0.00 230 LS 230.003 0.00 0.00 0.00 0.004 0.00 0.00 0.00 0.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision








MaterialLabor

12/5/2016035

PCO 035 PR 13 sludge piping modifications




Change Order RequestEstimate for: PCO 036 PR #14 drainage structure extension Date 12/2/2016 COR


Item Description quantity unit rate unit total rate unit total rate unit total rate unit total1 Meyer quote 1 LS 0.00 0.00 0.00 985 LS 985.002 0.00 0.00 0.00 0.003 0.00 0.00 0.00 0.004 0.00 0.00 0.00 0.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision








1

Jens Frederickson

From: Wayne Bekkala <[email protected]>

Sent: Monday, December 05, 2016 10:55 AM


Cc: Tony Lucht; Benjamin Urness

Subject: RE: 5339 Minnetrista WTC PCO 036 PR #14 drainage structure extension 12022016.pdf

Jens – it is on order (w/ two rolls of mastic), will give notice on delivery. Below is our revised price.

Minnetrista MH Extension R01)

48" Section $ 441.00

Delivery $ 275.00

(2) Rolls Mastic $ 30.00

Tax $ 52.22

Sub Total $ 798.22

10% Overhead $ 88.69

Sub Total $ 886.91

10% Margin $ 98.55

Sub Total $ 985.46

0% Bond $ -

TOTAL $ 985.46

Thanks

Wayne

From: Jens Frederickson [mailto:[email protected]]

Sent: Friday, December 02, 2016 3:19 PM

To: Wayne Bekkala Cc: Tony Lucht

Subject: FW: 5339 Minnetrista WTC PCO 036 PR #14 drainage structure extension 12022016.pdf

Wayne, See below, please revise your price to include 2 rolls of mastic and resubmit to me.

2

As noted below, please proceed and let me know when this structure will be delivered so we can notify the city to have their equipment onsite to install. Thanks and have a good weekend.

Jens Frederickson, Project Manager 7515 Wayzata Boulevard, Minneapolis, MN 55426 o: 763.546.1400 | d: 763.525.3011 | c: 612.240.8529 e: [email protected] | w: www.knutsonconstruction.com

From: Mark Vogt [mailto:[email protected]] Sent: Friday, December 02, 2016 2:37 PM

To: Jens Frederickson Cc: Chris Larson ([email protected]); Tony Lucht

Subject: Re: 5339 Minnetrista WTC PCO 036 PR #14 drainage structure extension 12022016.pdf

Chris/Jens,

I showed this to Gary, and he would like us to proceed with the order and to include 2 rolls of the mastic joint material listed.

Thanks,

Mark Vogt | Project Engineer SEH | 3535 Vadnais Center Drive | St. Paul, MN 55110

651-490-2094 direct | 763-807-9937 cell www.sehinc.com

Building a Better World for All of Us®

From: Jens Frederickson <[email protected]> To: "Chris Larson ([email protected])" <[email protected]> Cc: "Mark Vogt ([email protected])" <[email protected]>, Tony Lucht <[email protected]> Date: 12/02/2016 11:59 AM Subject: 5339 Minnetrista WTC PCO 036 PR #14 drainage structure extension 12022016.pdf

Chris, Attached is the cost for the additional ring on the foundation drainage structure, let me know if I can tell them to proceed to order this and deliver to the site so the city can install this. Thanks,[attachment "5339 Minnetrista WTC PCO 036 PR #14 drainage structure extension 12022016.pdf" deleted by Mark Vogt/seh]


Change Order RequestEstimate for: PCO 037 PR 15 air piping modifications Date 12/5/2016 COR


Item Description quantity unit rate unit total rate unit total rate unit total rate unit total1 Shank quote 1 LS 0.00 0.00 0.00 2598 LS 2598.002 Fransen Decorating quote 1 LS 0.00 0.00 0.00 410 LS 410.003 0.00 0.00 0.00 0.004 0.00 0.00 0.00 0.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision









Change Order RequestEstimate for: PCO 039 RFI 032 well house heater changes Date 12/5/2016 COR


Item Description quantity unit rate unit total rate unit total rate unit total rate unit total1 Shank quote 1 LS 0.00 0.00 0.00 3352 LS 3352.002 0.00 0.00 0.00 0.003 0.00 0.00 0.00 0.004 0.00 0.00 0.00 0.005 0.00 0.00 0.00 0.006 0.00 0.00 0.00 0.007 Document layout, estimating, and supervision








1

Jens Frederickson

From: Matthew Pettit <[email protected]>

Sent: Monday, October 31, 2016 2:26 PM


Cc: Tony Lucht

Subject: RE: 5339 Minnetrista WTC RFI 032 - Well house unit heaters

Jens, The 3 heater as follows. Electric Heaters: $2,058.00 Breakers as needed: $390.00 Labor to Install: $904.00 Total Cost: $3,352.00 -----Original Message----- From: Jens Frederickson [mailto:[email protected]] Sent: Wednesday, October 26, 2016 12:07 PM To: Matthew Pettit <[email protected]> Cc: Tony Lucht <[email protected]> Subject: Fwd: 5339 Minnetrista WTC RFI 032 - Well house unit heaters See below, can you please price replacement heaters and turning the others over to the owner. Thanks, Jens F. Begin forwarded message: From: Chris Larson <[email protected]<mailto:[email protected]>> Date: October 26, 2016 at 12:00:21 PM CDT To: 'Jens Frederickson' <[email protected]<mailto:[email protected]>> Cc: Mark Vogt <[email protected]<mailto:[email protected]>> Subject: Fw: 5339 Minnetrista WTC RFI 032 - Well house unit heaters Jens, The City would prefer to replace the heaters. Could you get Killmer to price it? Thanks. Christopher T. Larson, PE Project Manager SEH 3535 Vadnais Center Drive St. Paul, MN 55110-5196 Direct: 651.765.2961 Cell: 651.955.1428 www.sehinc.com ----- Forwarded by Chris Larson/seh on 10/26/2016 11:59 AM ----- From: Mark Vogt/seh To: Chris Larson/seh@SEH

2

Cc: Peter Christensen/seh@SEH Date: 10/26/2016 11:28 AM Subject: Re: Fw: 5339 Minnetrista WTC RFI 032 - Well house unit heaters ________________________________ Chris, Gary agrees that replacing the heaters is his preferred option. The City can use the existing heaters in other wellhouses. Please have Jens send us pricing on the replacement heaters. Thanks, Mark Vogt | Project Engineer SEH | 3535 Vadnais Center Drive | St. Paul, MN 55110 651-490-2094 direct | 763-807-9937 cell www.sehinc.com Building a Better World for All of Us(r) From: Chris Larson/seh To: Peter Christensen/seh@SEH Cc: Mark Vogt/seh@SEH Date: 10/26/2016 09:56 AM Subject: Fw: 5339 Minnetrista WTC RFI 032 - Well house unit heaters ________________________________ Peter, Please take a look at this. Mark - Ask Gary his opinion of replacing the heaters in the wellhouse. Thanks. Christopher T. Larson, PE Project Manager SEH 3535 Vadnais Center Drive St. Paul, MN 55110-5196 Direct: 651.765.2961 Cell: 651.955.1428 www.sehinc.com ----- Forwarded by Chris Larson/seh on 10/26/2016 09:55 AM ----- From: Jens Frederickson <[email protected]<mailto:[email protected]>> To: "Chris Larson ([email protected]<mailto:[email protected]>)" <[email protected]<mailto:[email protected]>> Cc: "Mark Vogt ([email protected]<mailto:[email protected]>)" <[email protected]<mailto:[email protected]>>, Tony Lucht <[email protected]<mailto:[email protected]>> Date: 10/25/2016 04:46 PM Subject: 5339 Minnetrista WTC RFI 032 - Well house unit heaters ________________________________ Attached is an RFI that Killmer noticed today. In talking with Matt he would strongly recommend taking the new heaters route to avoid a shutdown and it's less expensive at this time, let me know if you have any questions. Currently the

3

heaters in the building are not running, so we will have to act quickly as the temperatures start to drop. Killmer did say if needed they could get some plug in milk house heaters if the temps get too low. Thanks, Jens Frederickson, Project Manager 7515 Wayzata Boulevard, Minneapolis, MN 55426 o: 763.546.1400 | d: 763.525.3011 | c: 612.240.8529 e: [email protected]<mailto:[email protected]> | w: www.knutsonconstruction.com<http://www.knutsonconstruction.com/> [attachment "RFI 032 - Well house unit heaters.pdf" deleted by Mark Vogt/seh] [Knutson Construction | Integrity. We do the right thing. We Follow through on our promises]

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide

opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA


Subject: Ordinance No. 444 Amending Section 305 Regarding Boards and Commissions

Prepared By: David Abel, Community Development Director


Issue: Ordinance No. 444 amending section 305 of the Minnetrista city code regarding boards and commission is attached for the council’s consideration.

Background: The city council recently received applications and conducted interviews to fill vacancies on the parks & planning commission. This year the city received more applications than it had open seats on the commissions. The concept of having two alternates on each commission was discussed. The council directed staff to bring back an ordinance amending city code to allow alternates. The amendment allows the council to appoint up to two alternate members to the commissions. Upon further review of section 305 city staff is also proposing additional changes to clean up outdated language of that section.

Attachments: • Current Section 305 Language• Proposed Ordinance No. 444• Resolution by Title and Summary

Recommended City Council Action: Motion to adopt Ordinance No. 444 Amending Section 305 Regarding Boards and Commissions and approve Resolution No. 26-17 by Title and Summary

Item 6b & 6b(i)

Current Language in Ordinance

Section 305 – Boards and commissions

305.01. Parks and recreation commission.

Subdivision 1. Established. There is established a parks and recreation commission.

Subd. 2. Members.

(a) The commission shall consist of five members. Each commissioner shallserve for a term of three years each.

(b) In addition to the members provided for in clause (a), a council memberdesignated by the council will be an ex officio nonvoting member of thecommission.

(c) Any member of the commission shall be considered to be an at-willappointment and shall serve at the pleasure of the mayor and the citycouncil. Any member of the commission may be removed at any time forany reason by a vote of a simple majority of the city council.

(d) A commission member must attend 4 hours of training per year. A list ofacceptable training opportunities for each year shall be compiled by thecity administrator and approved by the city council.

(e) Members of the commission will serve without compensation.

Subd. 3. Organization and meetings.

(a) The parks and recreation commission shall elect a chair and vice-chairfrom among its appointed members for the term of one year and thecommission may create and fill such other offices as it may determinenecessary.

(b) The commission shall adopt and amend when necessary such rules,bylaws and regulations as it deems necessary and advisable.

(c) The commission shall meet at least quarterly or more often if required.Three members present at a regular or special meeting shall constitute aquorum.

(d) The commission shall make annual reports of its activities to the counciland shall render such other regular or special reports, advisoryrecommendations or make such investigations as it deems advisable or asmay be requested by the city council. The commission shall meet with thecity council in a joint session at dates and times specified by the citycouncil.

Subd. 4. Powers and duties. (a) The parks and recreation commission will advise the council on the

acquisition, development and maintenance of recreational areas and facilities on the property under the custody and management of the city, including but not limited to playgrounds, parks, play fields, swimming pools, beaches, camps, indoor recreation centers and all other recreational facilities. The commission may advise the city to enter into agreement of a cooperative nature with other public and private agencies, organizations or individuals.

(b) The parks and recreation commission shall make recommendations to thecity council and planning commission concerning the property acquisitionsneeded or desired to complete a comprehensive parks and recreationsystem in the city. One member of the commission will be appointed bythe chairman as a liaison with the city council and the planningcommission.

305.03. Planning commission.

Subdivision 1. Established. There is established a planning commission. The commission will serve as the planning agency of the city within the meaning of sections 462.351 through 462.364 of Minnesota Statutes. In such capacity, the commission will be advisory to the council.

Subd. 2. Members. The planning commission will consist of seven members, all of whom will be appointed by majority vote of the council and all or any of whom may be removed by a two-thirds vote of all the members of the council. Members may be appointed for terms of four years and until their successors are appointed and qualified. Vacancies during the term must be filled by the council for the unexpired portion of the term. Every appointed member must take an oath that they will faithfully discharge the duties of their office. All members will serve without compensation.

Subd. 3. Organization and meetings. The planning commission will elect a chairman from among its appointed members for a term of one year and may create and fill such offices as it may determine. It must hold at least one regular meeting each month. It will adopt rules for the transaction of business and will keep a record of its resolutions, transactions and findings, which record must be a public record. On or before February 1 of each year, the planning commission will submit to the council a report of its work during the preceding year.

Subd. 4. Adoption of a program of work.

(a) The planning commission will prepare a program of work, which willinclude:

(1) An outline of data and information to be assembled as a basis forthe comprehensive city plan;

(2) An outline of subjects to be covered by the comprehensive cityplan;

(3) An outline of types of procedure necessary to make thecomprehensive city plan effective.

(b) The planning commission may, by resolution, revise its program of workfrom time to time.

Subd. 5. Preparation of comprehensive city plan. It will be the duty of the planning commission to prepare and recommend to the city council a comprehensive city plan for the physical development of the city, including proposed public buildings, street arrangements and improvements, public utility services, parks, playgrounds, and other developments, the use of property, the density of population, and other matters relating to the physical development of the city. Such comprehensive plan may be prepared in sections, each of which will relate to a major subject of the comprehensive plan, as outlined in the planning commission's program of work.

Subd. 6. Procedure for adoption of comprehensive city plan.

(a) The planning commission may prepare and recommend to the council foradoption the comprehensive city plan in sections each of which relates to a major subject of the plan or to a major geographical section of the city.

(b) The planning commission may from time to time recommend amendments oradditions to the comprehensive city plan or section of it whenever changed conditions or further studies indicate that amendment or addition is necessary.

(c) Before recommending the comprehensive city plan or any section of it or anysubstantial amendment to it, the planning commission will hold at least one public hearing. The notice of the time, place and purpose of such hearing will be given by publication in the official newspaper at least ten days before the day of the hearing. The preparation and recommendation of the comprehensive city plan or of any section or amendment to it will be by resolution of the planning commission, approved by the affirmative vote of not less than five-sevenths of its total membership.

(d) An attested copy of the comprehensive city plan or of any section,amendment or addition to the comprehensive city plan recommended by the planning commission will be certified to the city council and upon approval by a majority of the council will be made official.

Subd. 7. Means of executing comprehensive city plan.

(a) Upon the recommendation of the comprehensive city plan or any sectionof it, it will be the duty of the planning commission to recommend to thecity council reasonable and practical means for putting into effect suchcomprehensive plan or section of it in order that the same will serve as apattern and guide for the orderly physical development of the city and as abasis for the efficient expenditure of funds relating to the subjects of suchcomprehensive city plan.

(b) Such means will consist of a zoning plan, the control of subdivision plats, aplan of future streets, coordination of the normal public improvements of the city, a long-term program of capital expenditures and such other matters as will accomplish the purposes of this section.

Subd. 8. Zoning map. The planning commission upon its own motion may and, upon instruction by the city council, will prepare a proposed zoning map for the city. Before recommending such a map to the city council, the planning commission will hold at least one public hearing after a notice similar to that required by section 305.03, subdivision 6(c). The same procedure will apply for the preparation of any plan of proposed rights-of-way for future streets or highways, or the future widening of existing streets or highways, or for the reservation of land for public purposes.

Subd. 9. Procedure for changes in plans. No change will be made in the zoning map, future street or public lands plan, or regulations governing the platting of land after such plans or regulations have been adopted by the city council, until the proposed change has been referred to the planning commission for report thereon and an attested copy of such report has been filed with the city council. Failure of the planning commission to report within 40 days or such longer period as may be designated by the city council will be deemed approval of such proposed change by the planning commission.

Subd. 10. Lists of recommended public works. Each officer, department, board or commission of or in the city whose functions include recommending, preparing plans for, or constructing public works must, at least three months before the end of each fiscal year, submit to the planning commission a list of the proposed public works recommended by such officer, department, board or commission for planning, initiation, or recommending during the ensuing fiscal year. The planning commission will request from the local school district or school districts a similar list of its proposed public works. The planning commission will list and classify all such proposed public works and will prepare a coordinated program of proposed public works for the ensuing fiscal year. Such program will be recommended by the planning commission to the council and to such other officers, departments, boards or public bodies as have jurisdiction over the recommending, planning or construction of such public works. A copy of such recommended program of public works will be included in the annual report of the planning commission as provided in section 305.03, subdivision 3

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CITY OF MINNETRISTA COUNTY OF HENNEPIN STATE OF MINNESOTA

ORDINANCE NO. 444

AN ORDINANCE AMENDING SECTION 305 OF THE MINNETRISTA CITY CODE REGARDING BOARDS AND COMMISSIONS

Section 1. The city council of the city of Minnetrista hereby amends Section 305.01 of the Minnetrista city code by deleting that section and replacing it in its entirety with the following:

Section 305.01 – Parks and recreation commission

Subdivision 1. Established

(a) A Parks Commission is hereby established.

Subd. 2. Membership

(a) The commission shall consist of five (5) members. Each commissioner shall serve a termof three (3) years. The period of these terms is from January 1 to December 31.

(b) In addition to the members provided for in clause (a), a councilmember designated by thecouncil will be an ex officio nonvoting member of the commission.

(c) In addition to the members provided for in clause (a), the council may appoint up to two(2) alternate members to the commission. Alternate members shall serve as described inSubdivision 5 of this Section.

(d) Any member of the commission shall be considered to be an at-will appointment andshall serve at the pleasure of the mayor and the city council. Any member of thecommission may be removed at any time for any reason by a vote of a simple majority ofthe city council.

(e) Every appointed member must take an oath that they will faithfully discharge the dutiesof their office.

(f) Members of the commission may not serve on any other board or commission of the cityor on the city council.

(g) Members of the commission will serve without compensation.

Subd. 3. Organization and Meetings

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(a) The commission shall elect a chair and vice-chair from among its appointed members forthe term of one year and the commission may create and fill such other offices as it maydetermine necessary.

(b) The commission shall adopt and amend when necessary such rules, bylaws andregulations as it deems necessary and advisable.

(c) The commission shall meet at least quarterly or more often if required. Three (3)members present at a regular or special meeting shall constitute a quorum.

Subd. 4. Powers and Duties

(a) The commission will advise the council on the acquisition, development and maintenanceof recreational areas and facilities on the property under the custody and management ofthe city, including but not limited to playgrounds, parks, play fields, swimming pools,beaches, camps, indoor recreation centers and all other recreational facilities. Thecommission may advise the city to enter into agreement of a cooperative nature withother public and private agencies, organizations or individuals.

(b) The commission shall make recommendations to the city council and planningcommission concerning the property acquisitions needed or desired to complete acomprehensive parks and recreation system in the city. One member of the commissionwill be appointed by the chairman as a liaison with the city council and the planningcommission.

Subd. 5. Alternate Members

(a) The council may, at any time, appoint up to two (2) alternate members to thecommission in the same manner as all other members. In the event there are two (2)alternates, the council shall designate them Alternate 1 and Alternate 2 to determine theorder in which the alternate will be designated a “replacement” for commissionmembers.

(b) Alternates to the commission may not serve on any other board or commission of thecity or on the city council.

(c) Alternates shall serve a term of three (3) years and shall hold their offices until theirsuccessors are appointed and qualified.

(d) Alternates must take an oath that they will faithfully discharge the duties of their office.

(e) Alternates will receive the commission packet and may attend the commission meetings,but shall have no right to vote on any matter before the commission unless the alternateis filling a temporary vacancy on the commission. Upon the absence of any permanentmember of the commission, the alternates shall fill in with Alternate 1 first filling thevacancy, If no Alternate is available for and present at a commission meeting, the

3

commission shall conduct its business with the members present so long as a quorum is present.

(f) An alternate may be designated a permanent members of the commission by the samemethod that a member is appointed to the commission. An alternate may become apermanent member when, in the opinion of the council, a vacancy has been establishedon the commission. Alternates who are designated as permanent members on thecommission shall serve the remaining term of the person who vacated that seat.

(g) Alternates may be removed or replaced in the same manner prescribed for othercommission members.

Section 2. The city council of the city of Minnetrista hereby amends Section 305.03 of the Minnetrista city code by deleting that section and replacing it its entirety with the following:

305.03 Planning commission

Subdivision 1. Established (a) A Planning Commission is hereby established.

Subd. 2 Membership

(a) The commission shall consist of seven (7) members. Each commissioner shall serve aterm of four (4) years and shall hold their offices until their successors are appointed andqualified. The period of these terms is from January 1 to December 31.

(b) In addition to the members provided for in clause (a), a councilmember designated by thecouncil will be an ex officio nonvoting member of the commission.

(c) In addition to the members provided for in clause (a), the council may appoint up to two(2) alternate members to the commission. Alternate members shall serve as described inSubdivision 5 of this Section.

(d) Any member of the commission shall be considered to be an at-will appointment andshall serve at the pleasure of the mayor and the city council. Any member of thecommission may be removed at any time for any reason by a vote of a simple majority ofthe city council.

(e) Vacancies during the term must be filled by the council for the unexpired portion of theterm.

(f) Every appointed member must take an oath that they will faithfully discharge the dutiesof their office.

(g) Members of the commission may not serve on any other board or commission of the cityor on the city council.

4

(h) Members of the commission will serve without compensation.

Subd. 3 Organization and Meetings

(a) The commission shall elect a chair and vice-chair from among its appointed members forthe term of one year and the commission may create and fill such other offices as it maydetermine necessary.

(b) The commission shall hold at least one regular meeting each month. It will adopt rules forthe transaction of business and will keep a record of its resolutions, transactions andfindings, which record must be a public record. Notwithstanding this section, thecommission shall not be required to meet in any given month if the Chair finds that thereis not substantial business for the commission to conduct. In such case, any matterspending before the commission shall be placed on the agenda for the next regularlyscheduled meeting of the commission.

Subd. 4 Powers and Duties

(a) The commission will serve as the planning agency of the city within the meaning ofsections 462.351 through 462.364 of Minnesota Statutes. In such capacity, thecommission will be advisory to the council.

(b) The commission shall also serve as the Board of Adjustments and Appeals for the City,as outlined in Minnesota Statutes, Chapter 462.

Subd. 5. Alternate Members

(a) The council may, at any time, appoint up to two (2) alternate members to the commissionin the same manner as all other members. In the event there are two (2) alternates, thecouncil shall designate them Alternate 1 and Alternate 2 to determine the order in whichthe alternate will be designated a “replacement” for commission members.

(b) Alternates to the commission may not serve on any other board or commission of the cityor on the city council.

(c) Alternates shall serve a term of four (4) years and shall hold their offices until theirsuccessors are appointed and qualified.

(d) Alternates must take an oath that they will faithfully discharge the duties of their office.

(e) Alternates will receive the commission packet and may attend the commission meetings,but shall have no right to vote on any matter before the commission unless the alternate isfilling a temporary vacancy on the commission. Upon the absence of any permanentmember of the commission, the alternates shall fill in with Alternate 1 first filling thevacancy, If no Alternate is available for and present at a commission meeting, the

5

commission shall conduct its business with the members present so long as a quorum is present.

(f) An alternate may be designated a permanent member by the same method that a memberis appointed to the commission. An alternate may become a permanent member when, inthe opinion of the council, a vacancy has been established on the commission. Alternateswho are designated as permanent member on the commission shall serve the remainingterm of the person who vacated that seat.

(g) Alternates may be removed or replaced in the same manner prescribed for othercommission members.

Section 3. Effective Date. This ordinance shall be effective upon its adoption and publication in the city’s official newspaper.

Adopted by the city council of the city of Minnetrista this 6th day of February, 2017, by a vote of _____ ayes and ______ nays.

Lisa Whalen, Mayor

ATTEST:


1

CITY OF MINNETRISTA COUNTY OF HENNEPIN STATE OF MINNESOTA


RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 444 BY TITLE AND SUMMARY

WHEREAS, the city council of the city of Minnetrista has adopted Ordinance No. 444, an ordinance amending chapter 3 of the Minnetrista city code; and

WHEREAS, Minnesota Statutes, section 412.191, subdivision 4 allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and

WHEREAS, the city council believes that the below summary would clearly inform the public of the intent and effect of Ordinance No. 444.

NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Minnetrista that the City Clerk shall cause the following summary of Ordinance No. 444 to be published in the official newspaper in lieu of the entire ordinance:

Public Notice

The city council of the city of Minnetrista has adopted Ordinance No. 444 amending chapter 3 of city code regarding boards and commissions. This ordinance adds language to allow for the city council to appoint up to 2 alternate members to each of the planning commission and parks commission to serve as a “replacement” for commission members. As part of the ordinance, the sections for both the parks commission and planning commission have been updated and reformatted to reflect current policies. The full text of Ordinance No. 444 is available for inspection at Minnetrista City Hall during regular business hours.


BE IT FURTHER RESOLVED by the city council of the city of Minnetrista that the City Clerk keep a copy of the ordinance in their office at city hall for public inspection and post a copy in a public place within the city.

This resolution was adopted by the city council of the city of Minnetrista this 6th day of February, 2017, by a vote of _____ ayes and ___ nays.

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____________________________________ Lisa Whalen, Mayor

ATTEST:

_______________________________ Kris Linquist, City Clerk (SEAL)

CITY OF MINNETRISTA


RESOLUTION APPROVING PLANNING COMMISSION ALTERNATE APPOINTMENTS FOR 2017

WHEREAS, the city code of the city of Minnetrista requires the city council to appoint planning commissioners to 4-year terms; and

WHEREAS, the city council may also appoint up to 2 alternates to serve a 4-year term as a “replacement” for commission members; and

WHEREAS, in the event there are 2 alternates, the city council shall designate them as Alternate 1 and Alternate 2 to determine the order in which the alternate will be designated as a “replacement”; and

WHEREAS, the city council accepted applications and conducted interviews on January 3, 2017; and

WHEREAS, the city council discussed each application on January 3, 2017 and made the following appointment:

PLANNING COMMISSION: TERM EXPIRATION:

1. Justin Forbrook January 31, 2020

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, THAT THE ABOVE APPOINTMENTS ARE HEREBY MADE FOR THEIR RESPECTIVE TERMS. IN ACCORDANCE WITH CITY CODE.

This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February 2017, by a vote of ______ Ayes and ______ Nays.


Kris Linquist, City Clerk (SEAL)

Item 6c

CITY OF MINNETRISTA


RESOLUTION APPROVING PARKS COMMISSION ALTERNATE APPOINTMENTS FOR 2017

WHEREAS, the city code of the city of Minnetrista requires the city council to appoint parks commissioners to 3-year terms; and

WHEREAS, the city council may also appoint up to 2 alternates to serve a 3-year term as a “replacement” for commission members; and

WHEREAS, in the event there are 2 alternates, the city council shall designate them as Alternate 1 and Alternate 2 to determine the order in which the alternate will be designated as a “replacement”; and

WHEREAS, the city council accepted applications and conducted interviews on January 3, 2017; and

WHEREAS, the city council discussed each application on January 3, 2017 and made the following appointment:

PARKS COMMISSION: TERM EXPIRATION:

1. Sarah Hussain January 31, 2019

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, THAT THE ABOVE APPOINTMENTS ARE HEREBY MADE FOR THEIR RESPECTIVE TERMS IN ACCORDANCE WITH CITY CODE.

This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February 2017, by a vote of ______ Ayes and ______ Nays.


Kris Linquist, City Clerk (SEAL)

Item 6d

Mission Statement:


CITY OF MINNETRISTA


Subject: Approve Professional Services Agreement for the Enchanted Lane and

Tuxedo Road Street Improvement Project (City Project 04-16).



Issue: Authorize professional services for the Enchanted Lane and Tuxedo Road Street Improvement Project.

Background/Discussion:

The City has prioritized Enchanted Lane from the bridge to the east City Limits with Shorewood and Tuxedo Road from the north City boundary with Mound to the bridge for improvement in the 2017 Capital Improvement Plan. Enchanted Lane currently exists as a rural bituminous surfaced roadway that experiences periodic flooding with heavy rainfall events and high water levels of Lake Minnetonka. The roadway also experiences annual local flooding, generally in the spring. Tuxedo Road also exists as a rural bituminous surfaced roadway and has deteriorated beyond regular routine maintenance. The project feasibility report was presented to the City on December 5, 2016, and accepted by the Council. The public hearing was set by Council and held on January 17, 2017 and the project was ordered and authorized by the Council on January 17, 2017. Council requested staff provide a professional services proposal for the preparation of plans and specifications for consideration at the next available Council meeting.

Conclusion: Staff is recommending Council approve the proposal for professional services from WSB and Associates, Inc. for the Enchanted Lane and Tuxedo Road Street Improvement Project, City Project 04-16.

Fiscal Impact: The proposed project will be funded through City Capital Improvement Funds (Public Improvement Bonds) and Special Assessments. Professional services for the preparation of plans, specifications and bidding services are proposed on a cost reimbursable basis with estimated fee of $76,700. Fees for construction phase services will be prepared for Council consideration of approval after the plans and specifications are completed. The feasibility report estimated project costs of $876,300.

Item 6e

Mission Statement:


Recommended City Council Action: Staff recommends approval of Resolution No. 29-17, approving the professional services proposal with WSB for the preparation of construction documents and bidding services for the Enchanted Lane and Tuxedo Road Improvements, City Project 04-16.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

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A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR THE ENCHANTED LANE AND TUXEDO ROAD STREET IMPROVEMENT PROJECT

(CITY PROJECT 04-16) WHEREAS, it is proposed to approve a professional services agreement for the preparation of plans, specifications and bidding services for the Enchanted Lane and Tuxedo Road Street Improvement Project, City Project 04-16. NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista that the professional services agreement for the preparation of plans, specifications, and bidding services for the Enchanted Lane and Tuxedo Road Street Improvement Project is approved. BE IT FURTHER RESOLVED by the City Council of Minnetrista that an agreement has been made between the City and WSB & Associates, Inc. to provide professional services for the Enchanted Lane and Tuxedo Road Street Improvement Project, City Project 04-16. This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February, 2017, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

MayorLisa Whalen

February 6, 2017

Attest: _____________________________ Kris Linquist, City Clerk

_____________________________________________________________________________



CITY OF MINNETRISTA


Subject: Resolution Approving Professional Services for the City’s 2017 MS4 General Permit

Prepared By: David Abel, Community Development Director


Issue: The purpose is to discuss professional services for the City’s 2017 MS4 general permit. This is necessary to address the requirements of the MS4 General Permit. The Storm Water Pollution Prevention Plan (SWPPP) is a document required by the State and Federal government that outlines how the City will work towards reducing pollution in rainwater runoff. The attached professional services outlines continued services for MS4 program implementation and support of the City’s SWPPP.

Background: A municipal separate storm water system is a conveyance or system of conveyances (roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, storm drains, etc.) that is owned or operated by a public entity having jurisdiction over disposal of sewage, stormwater, or other wastes. The MS4 general permit is designed to reduce the amount of sediment and pollution that enters surface and ground water from storm sewer systems to the maximum extent practicable. Stormwater discharges associated with MS4s are subject to regulation under the National Pollutant Discharge Elimination System/State Disposal System (NPDES/SDS). Through the MS4 general permit, the system owner or operator is required to develop a stormwater pollution prevention program (SWPPP) that incorporates best management practices (BMPs) applicable to their MS4.

Discussion: There are seven tasks outlined to ensure that the City achieves the program reporting requirements for 2017. Each task includes a more define program management, development and implementation plan as part of the proposal from WSB.

Fiscal Impact: The cost for the 2017 MS4 Program update is not to exceed $12,080 and would be paid by utilizing fund balance in the Surface and Storm Water fund.

Item 6f

_____________________________________________________________________________



Attachments:

• MS4 Stormwater Program Overview • Resolution Approving Professional Services for the City’s 2017 MS4 General

Permit • Request for Authorization to Provide Services

Recommended City Council Action: Motion to adopt a Resolution approving professional services for the City’s 2017 MS4 General Permit

www.pca.state.mn.us

Minnesota Pollution Control Agency 651-296-6300 | 800-657-3864 or use your preferred relay service | [email protected]

November 2016 | wq-strm4-01 Available in alternative formats

Municipal Stormwater Program An overview The Municipal Separate Storm Sewer System (MS4) General Permit is mandated by federal regulations under the Clean Water Act and administered by the Minnesota Pollution Control Agency (MPCA).

The MS4 permitting program gives owners or operators of MS4s approval to discharge stormwater to lakes, rivers, streams and wetlands in Minnesota.

Environmental harm Urban stormwater runoff frequently contains litter, oil, chemicals, toxic metals, bacteria, and excess nutrients, like nitrogen and phosphorous. Polluted stormwater contributes to swimming-beach closings, fish-eating advisories, excess algae growth and poor water clarity in our water resources, especially lakes.

In addition to human effects, poorly managed urban stormwater can drastically alter the natural flow and infiltration of water, scour stream banks and harm or eliminate aquatic organisms and ecosystems.

The primary goal of the MS4 General Permit is to improve water quality by reducing pollutants in stormwater discharges from an MS4.

Defining MS4s In general terms, MS4s are publicly owned or operated stormwater infrastructure, used solely for stormwater, and which are not part of a publicly owned wastewater treatment system. Examples of stormwater infrastructure include curbs, ditches, culverts, stormwater ponds and storm sewer pipes. Common owners or operators of MS4s include cities, townships and public institutions. The MS4 General Permit focuses on reducing the pollution that enters these public systems.

Owners and operators of MS4s which are required to get a permit are identified in one of three ways: By federal rule, 40 CFR § 122.34 (a) and (b) (the Clean Water Act), state rule (Minn. R. ch. 7090), or by public petition to the MPCA.

By federal rule, stormwater systems in urban areas are labeled Mandatory MS4s. By state rule, applicability is based on urbanized area as defined by the latest decennial census, population density, and proximity to special receiving waters (e.g., trout streams, Outstanding Resource Value Waters, and impaired waters).

The number of regulated MS4s in Minnesota is growing as urban areas expand. As of November 2016, 260 MS4s are regulated for their stormwater discharges under an MS4 permit.

Public process After a term of five years, the MS4 General Permit is improved and revised, if necessary, and re-issued. Public comment is encouraged before the re-issuance of new MS4 general permits. In addition, the public is asked each year to share its opinion on plans the owner or operator of their local MS4 has made to manage stormwater. These opinions are shared at local events required by the permit.

mailto:[email protected]

of 2 November 2016 | wq-strm4-01

Requirements of the MS4 general permit All owners or operators of MS4s are required to satisfy the requirements of the MS4 General Permit; Minneapolis and St. Paul are required to meet customized individual permits, which are similar but contain additional requirements.

Basically, the MS4 General Permit requires the MS4 operator or owner to create a Stormwater Pollution Prevention Program with six important components:

1. Public education and outreach, which includes teaching citizens about better stormwater management

2. Public participation: Include citizens in solving stormwater pollution problems.

3. A plan to detect and eliminate illicit discharges to the storm sewer system (like chemical dumping andwastewater connections)

4. Construction-site runoff controls

5. Post-construction runoff controls

6. Pollution prevention and municipal “good housekeeping” measures, like inspecting and maintaininginfrastructure, covering salt piles and street-sweeping.

Reducing stormwater pollution The MS4 General Permit is a requirement, but also a tool in the hands of city, township and county officials who want to improve the quality of lakes, rivers, streams and wetlands that receive their stormwater discharges. MS4 administrators can improve the quality of life for their citizens by protecting and restoring local water quality.

Citizens served by an MS4 are invited to encourage the owner or operator (normally their city, township or county) to tackle stormwater pollution problems, but the responsibility for water quality is not left entirely in the hands of public officials.

Public and private spaces contribute to urban stormwater pollution. While MS4 administrators control the public sources of stormwater pollution, it is also in the hands of private citizens to change the way they do small things that will have a dramatic effect on the quality of their favorite fishing spot or swimming beach.

Simple steps for better water quality You can make simple changes to reduce stormwater pollution and improve the quality of your local lake or river by following these tips:

· Fertilize established lawns with phosphorous-free fertilizer and do not overspray fertilizer into thestreet.

· Rake leaves and sweep grass clippings away from curbs. Clean curbs mean clean water.· When you wash your car or truck, direct water onto your lawn to soak up soap.· Find attractive alternatives to large, impervious driveways and sidewalks.· Direct your home’s gutters onto your lawn. Water that does not make it to the curb cannot carry

pollutants to lakes and streams.

Detailed information For more detailed information about the MS4 General Permit or for further information about reducing stormwater pollution, please visit the MPCA Stormwater Program website: www.pca.state.mn.us/stormwater.

http://www.pca.state.mn.us/stormwater


CITY OF MINNETRISTA

RESOLUTION AUTHORIZING PROFESSIONAL SERVICES FOR 2017 MS4 PROGRAM IMPLEMENTATION

WHEREAS, The City is required through the State and Federal Government to work towards reducing pollution in rainwater runoff with a Stormwater Pollution Prevention Plan;

WHEREAS, The Minnesota Pollution Control Agency has Municipal Separate Stormwater System permit requirements; and

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, the professional services is hereby to be executed on February 6, 2017

This resolution was adopted by the City Council of the City of Minnetrista on the 6th day of February 2017, by a vote of ______Ayes and______Nays.

________________________ Lisa Whalen, Mayor

ATTEST:

__________________________ Kris Linquist, City Clerk

(seal)

Building a legacy – your legacy. 701 Xenia Avenue South Suite 300

Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700

Equal Opportunity Employer wsbeng.com

G:\Group Data\ECM\MS4\Proposals\2017\Minnestrista\Scope for 2017 MS4 Services_Minnetrista.docx

February, 2017 Mr. David Able, Community Development Director City of Minnetrista 7701 County Road 110 West Minnetrista, MN 55364 Re: 2017 MS4 Program Implementation

Request for Authorization to Provide Professional Services Dear Mr. Able: This letter provided is a scope of continued services for MS4 program implementation and support of the City of Minnetrista’s Stormwater Pollution Prevention Plan (SWPPP), which is required by the Municipal Separate Storm Sewer System (MS4) General Permit. WSB & Associates, Inc. (WSB) continues to work with the City of Minnetrista (the City) to annually update their MS4 program. The costs associated with the MS4 program update in 2016 were one-time costs needed to bring the City’s MS4 program into compliance. Moving forward, WSB is proposing to work with City staff to complete the work detailed below. This continued partnership will ensure the City’s MS4 program remains in compliance in 2017. The tasks listed below are considered annual maintenance costs associated with the routine upkeep of a compliant MS4 program.

Task 1: SWPPP Annual Program Management (Total Estimated Fee: $2,500)

As part of this task, the WSB project manager will provide staff time in the City or other assistance as needed to support staff with the implementation of the updated SWPPP that was developed as a part of the MS4. The WSB project manager will check in with the City’s MS4 Coordinator quarterly and address the following items:

Tasks for staff members to complete as part of the program implementation

Documentation requirements needed quarterly to ensure ongoing permit compliance and aide annual reporting to the MPCA

Education requirements, needed quarterly to ensure ongoing permit compliance

Any updates from the Minnesota Pollution Control Agency (MPCA) and Minnehaha Creek District that may offer benefits or impacts to the City’s MS4 Permit Activities

Task 2: Annual Report & Annual Meeting (Estimated Fee: $1,300)

The MS4 permit requires the City of Minnetrista to submit an annual report detailing their MS4 permit activities by June 30th, 2017. WSB will assist City staff with the completion and submittal of the 2016 Annual Report. In addition, WSB will work with City staff to facilitate one annual SWPPP meeting and

Mr. David Able January 26, 2017 Page 2

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prepare the public notice materials. Finally, WSB will assist City staff with developing responses to any public comments received.

Task 3: MS4 Education Implementation Plan Updates (Estimated Fee: $1,900)

During the MS4 Program update in Year 1, City staff identified priority topics which guide MS4 education and outreach initiatives. In addition to the priority topics, the MS4 permit also requires that the City develop an implementation plan for their MS4 education program that identifies target audiences, including measurable goals for each audience, specific activities to meet each measurable goal, and an evaluation to show the extent to which the measurable goals for each target audience are attained. Furthermore, this task will include:

Identifying target audiences and defining measurable goals for each target audience

Organizing a 12-month education implementation plan

Developing additional materials that support the 12-month education implementation plan, as needed

Identifying method(s) to evaluate the effectiveness of the education program and messages that are developed

Annual summary of educational events/efforts for year-end reporting requirements

Task 4: Staff Training (Estimated Fee: $1,000)

The MS4 permit requires annual training of your municipal staff to communicate to all City staff how their role may be impacting stormwater. Development of a comprehensive training program is critical to the foundation of a compliant MS4 program. WSB will complete a 1-hour training session for Public Works staff primarily focusing on municipal good housekeeping. An additional training will be provided to Engineering, Code Enforcement, and Building Inspections staff, which will include information on illicit discharge detection and elimination, construction site BMPs, and good housekeeping practices. In addition, we will provide materials from the training for make-up sessions or seasonal employees commensurate with the requirements of the MS4 Permit. This training is critical to ensuring that the City of Minnetrista’s MS4 program is being implemented and being MS4 audit ready.

Task 5: Pond Assessments for TSS/TP Effectiveness (Estimated Fee: $2,500)

The MS4 Permit requires permittees to determine the Total Suspended Solids (TSS) and Total Phosphorus (TP) treatment, effectiveness of all City owned and operated ponds that are constructed, and used for the collection and treatment of stormwater. City staff currently inspects the MS4 ponds and stormwater management system in the City of Minnetrista. This step would involve WSB doing a more thorough assessment of priority ponds that have been determined a need for further assessment and possible dredging to improve stormwater pretreatment through increase volume capacity and an efficient functioning stormpond.



WSB will assist City staff with the required pond assessments for up to two (2) ponds which includes the following activities:

Depth Survey of pond

Bathometric map of survey results

Modeling to determine TSS/TP effectiveness

Memo summarizing pond survey results and recommended maintenance

Task 6: Facility Inspection and Reporting Services (Estimated Fee: $1680)

WSB will assist City Staff with facility inspections and reporting which are done quarterly.

Task 7: Administrative Review Costs by City Engineer of MS4 Program (Estimated Fee: $1,200)

The City Engineer will review all reports and other submitted information from the MS4 Coordinator associated with the MS4 Program and Permit. Cost This proposal represents our complete understanding of the MS4 regulatory program and the work needed to complete the tasks associated with the MS4 program. The total cost for Tasks 1-7 as described above is $12,080. We appreciate the opportunity to share this proposal with you, and look forward to working with the City of Minnetrista to efficiently maintain compliance with the MS4 permit. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. Should you have any questions about this proposal, please contact me at 763-762-2854 or [email protected] Sincerely, WSB & Associates, Inc. Paul Johnson Environmental Compliance Specialist

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ACCEPTED BY: CITY OF MINNETRISTA, MINNESOTA The City of Minnetrista hereby accepts the WSB proposal of $12,080 for the services outlined in this proposal. Signature: Name/Title: Date: