CITY OF ANDERSON COUNCIL AGENDA

July 9, 2018 6:00 PM

INVOCATION: Council Member Tony Stewart RESPECTS TO FLAG: Council Member Beatrice Thompson SWEARING-IN CEREMONY: Jeffrey D. Roberts – Seat 3

- Presiding, City Attorney J. Franklin McClain SPECIAL RECOGNITIONS: Corporal Cornelius Pickens Corporal Nik Williamson Approval of Minutes of June 25, 2018 A. OLD BUSINESS:

1. Request second reading of Ordinance 18-10 to amend Section 78-200 of the Anderson City Code regarding security deposits.

B. NEW BUSINESS:

1. Request consideration of a contract with Arnett Muldrow & Associates for the Downtown Development Master Plan (“Shock This Block” grant project.)

2. Request consideration to purchase equipment and vehicles for the Water Department. 3. Request consideration of a contract for professional engineering services for year two of the

Continuing Sewer Assessment Program.

C. ADMINISTRATIVE BRIEFING:

1. Quarterly Progress Report 2. Upcoming Events

Date: July 9, 2018 Agenda No.: City of Anderson

Council Agenda Title/Description: Police Promotions _____________________________________________________________________________ Executive Summary: Corporal Cornelius Pickens joined the Anderson County Fire Service in 2006, as well as the explorer program with Medshore Ambulance Service. In 2009, he was hired by the Anderson County Emergency Services Division where he worked in the dispatch center. Corporal Pickens was hired by the Anderson Police Department in 2013 and was Rookie of the Year in 2014. He currently works on patrol’s Delta shift. Corporal Nik Williamson was hired by the Anderson Police Department in October 2011. He transferred to patrol in 2013 where he received First Line Supervisor and Field Training Officer certifications. Corporal Williamson is an Standard Field Sobriety Test and Specific Skills Instructor through the South Carolina Criminal Justice Academy, as well as holding an Alertt certification for active shooter instruction. He is currently an SRO at District V Career Campus.

______________________________________________________________________________ Action Requested: Promotion Ordinance 1st Reading Information Only Ordinance 2nd Reading _ General Approval Resolution __X Other

Council Meeting 6/25/2018 1

Regular Meeting June 25, 2018

The regular meeting of City Council was held this date in City Hall Council Chambers at 6:00 pm. In attendance were Mayor Terence Roberts, Mayor Pro Tem John Roberts, Council Members Thompson, Buck Roberts, Laughridge, Chapman, Harbin and Newton. Councilman Stewart was not present. Also in attendance were City Manager, Linda McConnell, Assistant City Manager, David McCuen; Finance Director, Margot Martin; City Attorney, Frankie McClain; Economic Development Manager, Mary Haley Thompson; and IT Director, Mark Cunningham. The invocation was given by Councilman Chapman and respect to the flag was given by Councilman Kyle Newton.

SPECIAL RECOGNITION A.B. “Buck” Roberts – Seat 3 Councilman

Councilman Buck Roberts will retire June 30, 2018 after 18 years of service. Mayor Terence Roberts spoke about Councilman Buck Roberts achievements and involvement in the growth of the City of Anderson. Councilman Roberts was involved in the purchase of Electric City Utilities, construction of the Municipal Business Center, Recreation Center and Carolina Wren Park, and growth of special events, venues and transit routes. Mayor Terence Roberts and City Manager, Linda McConnell, presented Councilman Buck Roberts and his wife Carol, with a blanket of the City of Anderson and a plaque honoring his 18 years of service. Each Councilman said a few words about their appreciation of Councilman Buck Roberts and his commitment to the City. Councilman Buck Roberts thanked the Council and all of the people involved with the City over the years of his service.

SPECIAL PRESENTATION Shakespeare in the Park

May Haley Thompson thanked City Council for building Carolina Wren Park and providing the community a venue for great events year around. She told Council about the “Shakespeare in the Park” production and the success it has each year. The Production Manager, Producer and actor spoke about their involvement in this production and the great opportunity for this experience.

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APPROVAL OF MINUTES

A motion by Councilman Buck Roberts seconded by Council Member Thompson carried unanimously (8-0) to approve the minutes of June 11, 2018 meeting as presented.

REQUEST SECOND READING OF ORDINANCE 18-08 ADOPTING THE BUDGET FOR FISCAL YEAR 2018-2019

City Manager, Linda McConnell said in accordance with the General Statutes of the State of South Carolina, the City Council is required to adopt an annual balanced budget by ordinance prior to July 1. The City’s budget is a policy and planning document that describes the City’s priorities and plans. The purpose of a budget is to control the money, directing funds at projects identified by Council and providing basic municipal services. Finance Director, Margot Martin said the total budget for all funds is $68,255,553. In addition, the budget ordinance does include a tax millage of 116 mills (rolled back from 118 in 2017); a utility rate change of 6% for water and 3.5% for sewer to invest funds to address capital and infrastructure needs; and a 2% cost of living increase for employees. A public hearing was held on June 11, 2018 prior to the Council meeting and no one from the public was in attendance. Council approved first reading for the fiscal year 2018-2019 budget on June 11, 2018. A motion by Council Member Thompson seconded by Councilman Harbin carried unanimously (8-0) to approve Ordinance 18-08 adopting the Budget for all funds totaling $68,255,553 for fiscal year ending June 30, 2019 on Second Reading.

REQUEST SECOND READING OF ORDINANCE 18-09 AMENDING THE 2017-2018 BUDGET

City Manager, Linda McConnell said City Staff is requesting approval of Ordinance amending the 2017-2018 Annual Budget by increasing the General Fund budget $324,224, Capital fund budget $40,650, Economic Development fund budget $11,000 and TIF budget $145,000. Finance Director, Margot Martin said the City Council adopted the 2017-2018 Annual Budget by Ordinance 17-04 on June 26, 2017. During the year, the General fund used prior year funds for

Council Meeting 6/25/2018 3

monies received in FYE 2017 but spent in 2018 for Fire Department turn out gear ($43,656) and engine replacement ($27,473). The General fund also appropriated unrestricted fund balance for design work for City Hall roof ($40,650), first year of the Forensic Agreement with Anderson County ($43,000), and 10% match for road paving ($41,450). The police department had unbudgeted E-share revenues of $26,932 which were used for specialized supplies and records management system. The budget amendment also reflects moving the Storm Water Engineer position to General fund Assistant City Engineer. Unbudgeted grant revenues and Duke funding donation for the Church Street Heritage project funding was not included in the 2017 budget and has been added with this budget amendment ordinance. The amendments allow the budget and audit to more accurately reflect actual revenues received and expenditures made that were unknown when the budget was originally adopted. Therefore, comparisons between budget and actual are more meaningful. Council approved first reading on June 11, 2018.

A motion by Councilman Newton seconded by Mayor Pro Tem John Roberts carried unanimously (8-0) to approve Ordinance 18-09 to amend the 2017-2018 Annual Budget by increasing the General Fund budget $324,224, Capital fund budget $40,650, Economic Development fund budget $11,000 and TIF budget $145,000 on Second Reading.

REQUEST CONSIDERATION OF A GRASS AND WEED CUTTING CONTRACT FOR CODE COMPLIANCE

City Manager, Lindal McConnell said although most property owners are responsive after being cited for grass and weed compliance, some property owners cannot be located. This results in a lien being placed against their property and the City maintaining the lots. Annually, the City utilizes a contractor for these services, and this year’s list currently consists of 36 lots. Typically, the list is longer because many of the problem lots are in the possession of the Forfeited Land Commission. However, at the present time, all lots inside the City that were previously in the Forfeited Land Commission’s database have been acquired. It is not known if the new owners will comply with the City’s requirements, so staff will monitor the conditions of these lots. It is possible that the list of 36 will increase throughout the growing season if other lots become an eyesore and the owners fail to comply. The City’s requirements for the bids include a price for initial lot clean-up and subsequent mowing on a 2 to 3-week basis through the end of October. Each lot will be cut up to 8 times under the terms of the City’s requirements (not including the initial clean-up). If it is determined that the lots do not need cutting as often, the expenditure will be less. As indicated above, the amount could be more if additional lots are added to the list.

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After following the advertising procedures for soliciting bids, 4 were received (prices based on an initial cut and 8 subsequent cuts): 1. Blast Bros/DBA Smoke’s Lawn Service $10,620 2. D-S and Sons $11,945 3. Cutting Edge Lawn Solutions $22,390 4. Golden Corner Landscaping $81,577 The benefit of this contract will eliminate nuisances and improve the aesthetics in the City’s neighborhoods. $17,500 is allotted annually in the Building Department’s budget for this program and other items related to weeds and grass compliance. City Staff requests approval of low bidder, Blast Bros Media Blasting LLC DBA Smoke’s Lawn Service. This is the first year the company submitted a bid for maintaining these lots. Therefore, the staff will closely monitor their quality of work and timeliness to ensure that they meet the required guidelines and can handle any additional workloads if necessary. A motion by Councilman Laughridge seconded by Mayor Pro Tem John Roberts carried unanimously (8-0) to approve a grass and weed contract with Blast Bros Media Blasting LLC DBA Smoke’s Lawn Service in the amount of $10,620.

REQUEST CONSIDERATION TO PURCHASE SOFTWARETO EXPAND OUR DOCUMENT MANAGEMENT SYSTEM

IT Director, Mark Cunningham said the IT Department requests to expand the City’s existing document management system that we purchased from Sharp Business Systems. This software has been used by our Public Works Division for 3 years and we would like to begin using it in Finance, Human Resources, City Attorney, Wastewater and Water Administration. The City’s existing Finance Division document management system will reach End of Life (EOL) in July 2018. This software was called Docstar and has been in use for over 10 years. Currently this software is used to scan and electronically store Council packets, minutes, ordinances and sewer tap cards. The goal was to continue with our current processes and also add HR documents. A committee was formed that consisted of employees who will be using the new software. This committee reviewed proposals from Docstar (they have a new version of their software available) and Sharp Business Systems. Two software demonstrations were made by each vendor to the committee so they could determine which software would be the best fit for their needs.

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The committee was unanimous in its choice of Sharp Business Systems. The selection of Sharp Business Systems as our vendor for document management will unify this process with a single vendor across the City. The City currently uses Sharp iSynergy software at Public Works, however this software indexes documents with a selected title that is entered at the time of scanning. Our proposal is to purchase Sharp Docuphase software which will index the entire document. This added feature will improve how our documents are stored and searched. We will be able to add this software to the Public Works installation by purchasing additional licenses. Our existing data from Docstar will be exported and imported to the new software from Sharp. Pricing: PSI capture 120K bundle $12,450 PSI capture 50K bundle – additional $1,500 PSI capture station 12K images annually $3,632 Ducuphase concurrent users (3) $3,645 ScanDox named machine license (2) $1,638 Total $22,865 Annual Maintenance contract $4,800 Funding: General Fund Finance $8,374 HR $8,374 Law $2,393 Sewer Fund $3,724 Water admin $4,800 – annual maintenance contract A motion by Councilman Harbin seconded by Councilman Newton carried unanimously (8-0) to approve the purchase of software to expand the City’s document management system with Sharp Business Systems in the amount of $22,865, with an annual maintenance contract in the amount of $4,800.

Council Meeting 6/25/2018 6

REQUEST CONSIDERATION OF ORDINANCE 18-10 TO AMEND SECTION 78-200 OF THE ANDERSON CITY CODE REGARDING SECURITY DEPOSIT

Finance Director, Margot Martin said the City purchased the Water System from Duke in April 2002. Duke did not provide the City with security deposit balances on existing utility customer accounts. The City also did not have the payment history of the Duke customers. Due to having very limited operating cash until the billing cycles began, the City implemented the Security Deposit requirement as part of its ordinance in establishing rates in 2002. Now that the City utility is established with working cash flows, the City would like to amend the deposit requirement for existing utility customers in good standing. Current Section 78-200 (a): A security deposit securing timely payment of monthly charges for water and/or sewer services provided by the City shall be required for new customer accounts or before reconnection when services have been terminated for nonpayment of an account. Recommend amending Section 78-200 (a): A security deposit securing timely payment of monthly charges for water and/or sewer services provided by the City shall be required for new customer accounts or before reconnection when services have been terminated for nonpayment of an account. A security deposit will not be required for establishing a new service or transferring accounts for customers of good standing (defined as 12 months of timely payments and no disconnection of services). A motion by Councilman Chapman seconded by Councilman Buck Roberts carried unanimously (8-0) to approve Ordinance 18-10 to amend Section 78-200 of the Anderson City Code regarding Security Deposit.

ADMINISTRATIVE BRIEFING

UPCOMING EVENTS

City Manager, Linda McConnell reminded Council of the following upcoming events and all meetings in July 2018. July 4th – City Office will be closed July 12th and 26th – AU Overlay District Public Meeting July 17th – Ward 6 Community Meeting at Recreation Center

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EXECUTIVE SESSION

A motion by Mayor Pro Tem John Roberts seconded by Councilman Laughridge carried (8-0) to move into Executive Session to discuss Section 30-4-70(a)(2) – Discussion of negotiations incident to proposed contractual arrangements and proposed sale or purchase of property, the receipt of legal advice where the legal advice relates to a pending, threatened, or potential claim or other matters covered by the attorney-client privilege, settlement of legal claims, or the position of the public agency in other adversary situations involving the assertion against the agency of a claim. A motion by Councilman Buck Roberts seconded by Councilman Laughridge carried unanimously (8-0) to move out of Executive Session.

ADJOURNMENT

A motion by Councilman Buck Roberts seconded by Council Member carried unanimously (8-0) to adjourn. ATTEST: ___________________________ ___________________________ Terence V. Roberts Margot B. Martin Mayor City Clerk Treasurer

Date: 07-09-18 Agenda Item No: A - 1 City of Anderson Council Agenda Title/Description: Old Business Request approval of Ordinance 18-10 amending Section 78-200 (a) of the City of Anderson Utilities ordinance. ______________________________________________________________________________ Executive Summary: Background: The City purchased the Water System from Duke in April 2002. Duke did not provide the City with security deposit balances on existing utility customer accounts. The City also did not have the payment history of the Duke customers. Due to having very limited operating cash until the billing cycles began, the City implemented the Security Deposit requirement as part of its ordinance in establishing rates in 2002. Now that the City utility is established with working cash flows, the City would like to amend the deposit requirement for existing utility customers in good standing. Current Section 78-200 (a): A security deposit securing timely payment of monthly charges for water and/or sewer services provided by the City shall be required for new customer accounts or before reconnection when services have been terminated for nonpayment of an account. Recommend amending Section 78-200 (a): A security deposit securing timely payment of monthly charges for water and/or sewer services provided by the City shall be required for new customer accounts or before reconnection when services have been terminated for nonpayment of an account. A security deposit will not be required for establishing a new service or transferring accounts for customers of good standing (defined as 12 months of timely payments and no disconnection of services). Recommendation: Request approval of Ordinance 18-10 amending Section 78-200(a) of the City of Anderson Utilities ordinance. Council approved first reading on June 25, 2018. ___________________________________________________________________________ Action Requested: _ Ordinance 1st Reading Information Only X Ordinance 2nd Reading General Approval Resolution Other

ORDINANCE NO.18-10 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON TO AMEND SECTION 78-200 (a) OF THE CITY OF ANDERSON UTILITY ORDINANCE. WHEREAS, Section 78-200(a)of the City of Anderson Utility Ordinance requires a security deposit securing timely payment of monthly charges for new customer accounts or before reconnection when services have been terminated for nonpayment, and WHEREAS, it is the desire of the City Council of the City of Anderson to forgo the requirement of a deposit for existing utility customers in good standing (defined as 12 months of timely payments and no disconnection of service) when establishing a new service or transferring accounts. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON THAT: 1. Section 78-200(a) of the Code of the City of Anderson is hereby amended

and after amended shall provide as follows:

Section 78-200 (a) – Security Deposits.

(a) A security deposit securing timely payments of monthly charges for water and/or sewer services provided by the City shall be required for new customer accounts or before reconnection when services have been terminated for nonpayment of an account. A security deposit will not be required for establishing new service or transferring accounts for customers of good standing (defined as 12 months of timely payments and no disconnection of services).

2. All ordinances or parts of ordinances inconsistent or in conflict with the

provisions of this ordinance are hereby repealed to the extent of such inconsistency or conflict.

3. This ordinance shall take effect immediately upon its adoption by the City

Council of the City of Anderson.

Date: July 9, 2018 Agenda Item No: B-1

City of Anderson Council Agenda

Title/Description: New Business Request Consideration of a contract with Arnett Muldrow & Associates for the Downtown Development Master Plan (“Shock This Block” grant project.) __________________________________________________________________________________________ Executive Summary: Background: The City of Anderson received a grant award from the Municipal Association of South Carolina for an investment known as “Shock This Block”. This limited scope, site specific master plan will have a particular emphasis on opportunities for development of buildings and land, association of public art and creative placemaking, the elimination of blight, the beautification of the city, and the creation of employment opportunities in Downtown Anderson. As a prerequisite step to moving forward with the grant project, Economic Development Staff issued a Request for Qualifications from urban design and planning consulting firms interested in providing services that would result in the adoption and implementation of a limited scope master plan for downtown Anderson, SC. Qualifications were received by March 15, 2018 from Design Workshop, The LandPlan Group South, Sizemore Group, and Arnett Muldrow & Associates. Arnett Muldrow & Associates and Design Workshop were interviewed April 30, 2018. City staff recommended Arnett Muldrow & Associates as the selected firm for the project; City Council approved the staff recommendation on May 14, 2018. Benefit: Downtown is emerging as a regional destination for residents and tourists, and is in need of a Downtown Plan that provides a clear vision and achievable action items to further catalyze investment and development.

Arnett Muldrow and Associates have demonstrated a clear understanding of the project and provided a summary of the team’s qualifications and structure, as well as proposed deliverables.

Contract specifics: The proposed contract is with Arnett Muldrow and Associates for professional services. It is based upon a Guaranteed Maximum Price of $68,850. Funding: The Municipal Association has awarded $25,000 via the Hometown Grant program for “Shock This Block” grant project. The total anticipated budget was between $50,000 and $75,000. The grant match was approved previously by City Council utilizing TIF and Hospitality funds and the grant funds received by the Municipal Association of South Carolina. Recommendation: The staff recommends approval of the contract with Arnett Muldrow and Associates in the amount of $68,850 for the identified scope of work for the Downtown Development Master Plan. __________________________________________________________________________________________ Action Requested: X General Approval

Date: July 9, 2018 Agenda Item No: B-2

City of Anderson Council Agenda

Title/Description: New Business

Request consideration to purchase replacement equipment and vehicles for the Water Department. __________________________________________________________________________________________ Executive Summary:

Background: As part of our capital replacement plan, we identified the need to replace one service truck, one operations truck and a backhoe in FY2019. Bids were requested through the fleet managers office and all are state contract bids and no additional bids were received. Operations Truck Supplier Cost Location Dodge Cooper Motors $26,726.00 Clinton, SC Dodge Performance Dodge $26,853.00 Clinton, NC Ford F150 Vic Bailey Ford $28,548.00 Spartanburg, SC *Replaces a 2002 Ford with 172,500 miles Service Truck Supplier Cost Location Dodge Cooper Motors $34,713.00 Clinton, SC Dodge Performance Dodge $34,840.00 Clinton, NC Ford Vic Bailey Ford $34,960.00 Spartanburg, SC *Replaces a 2002 Chevy with 125,000 Miles Backhoe Manufacturer Cost Location Hill Machinery Case $83,321.55 Greenville, SC Old Stone Tractor New Holland $84,488.00 Anderson, SC Blanchard Machinery Caterpillar $89,587.00 Simpsonville, SC Flint Equipment John Deere $90,500.00 Simpsonville, SC *Replaces 1998 backhoe with 3320 Hours

Benefit: This equipment is used daily in the operation, maintenance, and construction of the retail water system.

Funding: This purchase will be funded by the Water Department capital equipment budget of $157,000 for FY2019.

Recommendation: Staff recommends the approval of $145,927.00 for the following:

Operations Truck $26,726 from Copper Motors in Clinton, SC Service Truck $34,713 from Copper Motors in Clinton, SC Backhoe $84,488 from Old Stone Tractor in Anderson, SC

The low bid Case backhoe meets the criteria to perform the duties required; however, Old Stone Tractor is a local vendor and all other backhoes in the water department are New Holland. __________________________________________________________________________________________ Action Requested: X__ General Approval

Date: July 9, 2018 Agenda Item No: B-3 City of Anderson Council Agenda Title/Description: New Business Request consideration of a contract for professional engineering services for the FY2019 Continuing Sewer Assessment Program. ______________________________________________________________________________ Executive Summary: Background: In June 2014, the City began to develop several CMOM programs with the goal to eliminate all discharges of untreated wastewater known as Sanitary Sewer Overflows. One of the programs involves assessing the sewer system using various techniques. The goal of this program is to assess 10% of the system each year. On average, this equates to 27 miles of sewer line and over 600 manholes each year. This engineering proposal includes assisting with biding and selection of an assessment contractor, reviewing the work activities, confirming data conforms with CMOM requirements and analyzing the data to review risk of failure and defects that require immediate attention. This data is also used to prioritize future capital projects under the Infrastructure Rehabilitation Program. Plans include CCTV assessment of approximately 13.5 miles of gravity sewer and 550 manholes as well as zoom camera assessment of approximately 5 miles of gravity sewer. The project budget is $506,000 including engineering services budget of $74,000. Our wastewater department crews will perform the balance of the required 10% assessment using CCTV, SLRAT, and smoke testing techniques. Benefit: Moving forward with this project will allow the City to meet the goals of the CMOM programs. Funding: The Continuing Sewer Assessment Program is funded in the FY19 Sewer Lines budget. Recommendation: Approve an engineering contract with Design South Professionals in the amount of $74,000. ______________________________________________________________________________ Action Requested: Ordinance 1st Reading Information Only Ordinance 2nd Reading X General Approval Resolution Other

Date: Agenda Item No: July 9, 2018 C-1 City of Anderson Council Agenda Title/Description: Administrative Briefing Quarterly Progress Report ______________________________________________________________________________ Executive Summary: Attached is the Quarterly Progress Report. ______________________________________________________________________________ Action Requested: Ordinance 1st Reading X Information Only Ordinance 2nd Reading General Approval Resolution Other

City of Anderson Retreat Issues and Major Projects

Quarterly Report – April-June 2018

Retreat Issues

• Economic Development

o Entrepreneurial Programs Continued 1 Million Cups

• 135 attendees (total 458+ attendees since program began in October 2017) • 11 presenters (33 total to date)

Youth Entrepreneurs of Anderson- partnership with Alternative School- 13 students Concluded 2nd in 2 part series: Business Plan Writing 101

• 18 attendees Hosted sessions 2 and 3 of the 3 part series with speaker Geno Church, word of mouth

marketing guru @ Brains on Fire out of Greenville, SC • 105 attendees total all

o Business Recruitment/Development

Maki Sushi Bar City Seed at the Station Fig’s Café & Farmacy Plum Suede Boutique Carolina Alliance Bank New businesses in the City- 12 New businesses in Central business district- 3 (Maki Sushi Bar, The Junkyard, Whitner and Co.

Co-work Space) Prospects:

• Business/Medical • Office • Retail • Development Firm - 2 • Restaurant - 2 • Retail/Residential - 2

o Development Projects

Under Construction: • Project Federal – (Federal Street) • Anderson Hotel (mixed-use development) 400 Block of South Main Street • 109 N. Main - Belle Beauty Lounge • 210 S. Main - The Growth Company • 143 E. Orr Street - Canela’s Smoothies • 200 N. Main Street- Figs Cafe’ and Farmacy (Expansion) • 300 North Main Street- Carolina Alliance Bank • 520 Murray Street City Seed @ the Station- Boutique Gardening/ Artisan Center

Completed: • Whitner & Company Co-work space on McDuffie Street • 300 Block N. Main-The Electric City News • 143 E. Orr Street- The Junkyard (Fitness, Gym) • 143 N. Main- Dream Café & Lounge Restaurant

o Downtown Projects Underway:

• Under the Bridge Beautification Project/TBA/Rotary Club • “Shock This Block” Downtown Development Master Plan – selected Arnett Muldrow to

conduct the study • Limited Scope Parking study for Downtown – quotes/qualifications

Public Art Installations- 2018 SculpTour Installed six new sculptures and two student sculptures at the Arts Center Warehouse. Updated SculpTour Brochure ready to go to print.

Collaborated with the Anderson County Board of Election Office to provide traffic, security and parking plan for Election Central to be located Downtown. Also, provided maps with downtown dollar incentives for poll workers.

o Business Retention

Continued partnership with Clemson Area SBDC to offer free and confidential consulting to businesses citywide

o Hospitality Program

Continued to distribute promotional materials to area hotels Provided visitor information for South Carolina Theater Association board retreat Provided 400 Downtown dollars for Main Street car show

o Events

Continued to facilitate special events in Carolina Wren Park & Downtown May Sounds in the Park GAMAC Electric City Big Band- 100 attendees Art on the Town – 400-500 participants June Sounds in the Park Luke Pell - 121 attendees First “Quality” Friday Presents: Summerfest (rained out) Shakespeare in the Park: 1200 attendees 11 private events held in Carolina Wren Park Movie night in the Park

• Community Development

o Continued gathering, assessing and reviewing data to enhance a comprehensive approach to

neighborhood revitalization (to supplement the adopted 2009 Neighborhood Revitalization Implementation Plan)

• Recreation

o Master Plan Update Completed and adopted by Council

Major Projects

• Courts

o Continued enhancement of trial/case management; Jury Trial docket currently at 238 due to increased Pre-trial Conference scheduling

o Completed transition of Bond Court to main courtroom

o Continued training of court room personnel to include National Crime Information Computer system

and classroom training with the South Carolina Court Administration on new Bond Court procedures

• Fire

o Partnered with Clemson Extension Services to provide child car seat inspections and installation

o Receiving smoke alarms from State Fire and the Red Cross at no cost to be installed by the fire department

o Completing grant paperwork for 100% grant award through Homeland Security for the Incident Management Team, total amount $50,000.00

o Placed into service a new Dodge Ram 2500 pickup truck (Council approved Sept. 2017). This truck replaced a 1997 Dodge.

o Received 25 sets of turnout gear; implementation in progress

• Planning and Development

o Re- evaluated state and non-state street conditions in order to develop paving priority lists Staff utilized a ranking criteria to determine roads in most need of resurfacing Resolution approved by Council on September 14, 2015 Submitted to the Anderson County Transportation Committee (ACTC) for their review on

September 15, 2015 ACTC funding for resurfacing several state secondary roads approved on October 26, 2015 Resurfacing began in June 2016 and followed a 2 year contract to pave 20+ streets; paving is

complete 2018 Paving Resolution was approved by City Council in June 2018

o Comprehensive Plan Update

Staff finalizing draft language for the standard elements of the plan Appalachian Council of Governments will facilitate public input sessions and delivery of a final

plan for consideration by Council Public input sessions beginning in 2018 and final product to be completed in late 2018

• Community Development

o Continued activities for the demolition of eight CDBG Demolition Phase I properties that include: 312 W.

River Street, 1403 Newell Street, 214 B. Street, 205 C Street, 309 E. Street, 304 Benjamin Street, 418 Johnson Street, and 805 Beechwood Avenue. Additional sampling and revisions to the lead and asbestos surveys are needed. Asbestos abatement has been delayed until surveys are revised.

o Contracted with Michael Baker International to conduct lead and asbestos surveys for the demolition of eighteen (18) units under CDBG Demolition Phase II that include: 615 W. Reed Street, 211 L Street, 1114 White Street, 406 Dickens Avenue, 427 Gray Street, 604 A & B S. Fant Street, 1603 S. Fant Street, 1410 W. Whitner Street, 850 Dora Drive, 112 Norris Street, 1314 South Towers Street, 302 Morris Lane, 116 Bailey Street (2 structures), 602 E. Market Street, 1403 Watson Street, and 806 S. Fant Street (2 structures).

o Continued environmental review requirements for greenway project

o Completed Neighborhood Initiative Program (NIP) - a grant of $ $424,504 that resulted in the acquisition and demolition of twenty (20) vacant substandard houses (Nehemiah Community Revitalization Corporation (CRC) four units and Anderson Community Development Corporation (ACDC) sixteen units) Submitted final Request for Payment to SC State Housing and received reimbursement for the

following demolished properties: 710 A & B Beechwood Avenue, 1002 E. Whitner Street, 316 W. River Street, 1508 Mitchell Street, 1206 White Street, 1406 W. Whitner Street, 225 Caughlin Avenue and 220 Wardlaw Street

Received SC State Housing’s approval of the Memorandum of Understanding for City of Anderson to maintain NIP properties owned by ACDC

• Public Works

o Hurricane Irma Response/Recovery – September 11, 2017

Staff met with FEMA representatives in early 2018 to begin completing the Request for Public Assistance for reimbursement

Reimbursement for Category B – Emergency Protective Measures was completed in March 2018 and is under review by FEMA

Reimbursement for Category A – Vegetative Debris Removal was completed in March 2018 and is pending review by FEMA

o Stormwater Projects

SMS4 Compliance and TMDL Implementation Plan

• Approved by City Council on September 25, 2017 • Project involves the continued collection and analysis of grab samples collected from

the Rocky River and Big Generostee Creek watersheds, and the develop of TMDL Implementation Plans

• Project was awarded to Woolpert for $29,000 on September 27, 2017 • TMDL Implementation Plans for the two watersheds were submitted to DHEC in

December 2017. Water quality monitoring continues in both watersheds.

Carolina Clear Contract • Approved by City Council in February 2014 • Anderson City, County and Clemson University staff were recently awarded an EPA grant

for a water quality monitoring station. The station is installed in the Big Generostee Creek watershed, and collects data for water temperature, dissolved oxygen, pH and conductivity.

• Stormwater staff installed the monitoring station in April 2018 • Monitoring data is collected every 15 minutes and the baseline data will be used to

observe changes to the water temperature, dissolved oxygen, pH and conductivity during rain events

Poplar Lane and Little Creek Pipe Replacement Project • Project involves the replacement of the corrugated metal and reinforced concrete piped

drainage system along Poplar Lane, from Harden Rd to the outfall at Little Creek • Topographic survey was recently completed by the Engineering Department • Site plans, details and bid documents are being prepared by Engineering Department • Project is scheduled to be bid out and brought to Council in the fall of 2018

Greeley Park Drainage System Repair

• Project involves the emergency replacement of a 30’ failed corrugated metal pipe • Replaced pipe with a 42” HDPE pipe in June 2018, along with the repair of two junction

boxes by city crews • Site to be graded and stabilized, and asphalt walking path repaired in July 2018

o Engineering Projects Continued Recreation Center Stormwater Pipe Rehab Project to repair/replace existing rusted

out corrugated metal pipe at the rear entrance to the Rec. Center. Replacing 400 L.F. of 36” CMP.

• Completed to date: Topographic and utility surveys, preliminary design drawings, reviewed options for repair of pipe (slip line, typical replacement), and developed cost estimates for various repair options

• Begin construction estimated for fall 2018

Continued process for Ella Street Rehabilitation Project to re-construct Ella Street Extension off Mauldin Street. The scope of work includes replacement of the existing water and sewer mains, installation of storm drain pipe and catch basins, construction of trash enclosures, road repaving and restriping and signage.

• Completed to date: Topographic Survey, updated conceptual plans with actual field survey, met with property owners and business owners to review project details, prepared final design drawings, developed cost estimates for various repair options

• Next steps: Finalize drawings and bid documents, bid the project, begin construction in fall of 2018

Completed Boundary Survey and Plat Preparation for portion of City property at S. Main

Street/E. Market Street (Church St. Parking Lot) for sale/development of property

Continued Under the Bridge Project in coordination with Economic Development Division. Project includes design on the existing traffic island, etc.

• Completed to date: Topographic survey of traffic island, newly discovered utilities, etc., developed a site/landscaping plan for improvements to the island, held meetings with SCDOT, reviewed plans from Alliance Engineering

• Next steps: Finalize plans/details for traffic island modification, prepare bid documents, begin construction in fall of 2018

Review/development of potential partnership for parking lot access improvement from West

Calhoun Street to West Tribble Street • Completed to date: Site inspection of existing conditions, completed field

measurements • Next steps: Meet with several paving contractors for pricing estimates, prepare

summary for review and consideration

Completed St. Francis Playground ADA Parking Lot Addition

Continued work on the concrete Basketball Court reconstruction at DB Walker Park and Greeley Park. This project involves the removal and replacement of one existing basketball court at both parks. The new basketball courts will be concrete.

• Completed to date: survey of existing courts, regulatory notifications, environmental review, coordinated soil testing and structural design of concrete court with Geotechnical Engineer

• Next steps: Advertise and bid the project, complete the environmental review, construction to begin late summer 2018

o Transit Department

CNG Maintenance Facility IFB has been completed and is awaiting approval to bid. This facility will allow for minor and major CNG maintenance to be performed.

• Recreation

o Recreation Projects St. Francis playground upgrade is 95% complete. Playground equipment, fencing, ADA parking

installed. Grass seed and straw for fenced area ready to complete. Installed a solar powered security camera at St. Francis playground area. The LandPlan Group is completing construction drawings for the restroom/concession building

at the Rec Complex.

• Utilities

o Continued EPA CMOM Program – Consent Agreement with goal of eliminating Sanitary Sewer Overflows (ongoing since July 2014) Submitted 15th Quarter progress report to EPA in April 2018 Submitted and received EPA approval of all 10 CMOM programs

• Mapping, Overflow Response, Emergency Response, Fats, Oils, and Grease (FOG), Gravity Line, Pump Station, Training, Sewer Assessment Capacity Assurance, and the Infrastructure Rehabilitation Plan

Continued implementation of all programs Pump Station O&M Program Details

• Completed 378 daily, 72 weekly, and 18 monthly, 0 semi-annual inspections at 6 pump stations

Fats, Oils, and Grease Program Details • Completed 80 FSE compliance visits

Infrastructure Rehabilitation Program • Set capital improvement plan for FY19 • Recommend projects for council consideration in July 2018

o Continued Sewer Assessment Program (CSAP)

Assessment of approximately 27 miles of gravity sewer and 600 manholes per year to meet the 10% assessment goal

Prioritized 2nd year assessment of lines and manholes Recommend project for council consideration in July 2018 Bid project in August 2018

o Continued Sewer Capacity Assurance Program (SCAP)

Flow monitoring to determine the current flow patterns during normal and wet weather operations

Awarded a 3 year contract to ADS Environmental in May 2017 for $169,669.00 Installed 8 flow meters and 3 weather stations in July 2017 Continue to review data and assess areas for future repair and rehabilitation to eliminate inflow

and infiltration Relocate meters as needed to gain additional flow data

o Continued Pump Station Replacement Project

Replacement of the city’s two major pump stations and consolidation of the King’s Road Pump Station serving 4000 people

Awarded to McClam & Associates in the construction amount of $4,610,647.71 and funded under SRF loan not to exceed $6,300,000

Began start-up activities for pumps, generator, and SCADA at the Wedgewood Pump Station Continued installation of roadway and creek bores Continued construction of the Civic Center Pump Station wet well Continue construction and obtain substantial completion in July 2018

• Police

o Continued various partnerships Law Enforcement & Community Task Force Anderson University and the Command College – Anderson University Master Criminal Justice

Program Forest College Criminal Justice Program Tri-County Technical College Criminal Justice Program Anderson School District 5 students involved in the law enforcement program at the Career

Campus Anderson Area Chamber of Commerce Board of Regents

o Included the planned purchase of (4) vehicles as part of FY19 Capital Replacement Plan – approved with

budget adoption

o Continued the implementation of the January 1, 2018 state mandate for compliance in e-ticketing

o Processing application for $4,000.00 utilizing MASC/SCMIRF grants for contract with taser. The department has received $2,000 in reimbursement for cost of body armor.

o Initiated posting of Crime Analyst position included in the 2018-19 budget adoption

o Completed the job description for posting Assistant Police Chief position approved with 2018-19 budget adoption

o Prepared draft of Anderson Police Department strategic plan

o Refurbished ten bikes and re-energized Bike Patrol within downtown, parks, and neighborhoods. Also for utilization in the Block Party, downtown special events, etc.

o Implementation and research into equipment for four new officers downtown plus area as part of the 2018-19 approved budget

o Submitted grant application for Victim’s Advocate with South Carolina Department of Public Safety Victim of Crimes Grant – 20% match to be taken from current Victim Advocate fee collection

• IT

o Continued implementing long range hardware replacement plan for all pc’s, servers, and network equipment (This is an ongoing project) Continued installation of our latest lease shipment of 65 new pc’s Completed the process of choosing a replacement for our existing telephone system. AT&T will

be installing a hosted voice system in the next few months. Began the process of designing a fiber communications network. Completed the process of choosing a vendor and awarded contract June 25, 2018 for a work

order management software package. Sharp Business Systems will be expanding their existing installation soon.

o Continued working with provider for service of video cameras located in parks, downtown and recreation areas Continued working with AT&T and other vendors, developing plans, processes, etc. to ultimately

bring all camera maintenance in house

Continued to standardize our equipment with AT&T wireless, Cradlepoint SIM routers, and Vicon cameras

Installed new cameras at St. Francis Park, DB Walker Park, and Recreation Maintenance. This will be a long term project whose completion will coordinate with available funding and

new installations.

o Continued security awareness training for all City employees. Three sections have been completed that consisted of interactive online videos and simulated phishing attacks. Topics covered include strong passwords, phishing, and mobile security.

• Finance

o Annual budget for July 1 – June 30, 2019

Capital planning module tool utilized with this year’s budget to ensure the City is planning and budgeting with five-year projections and capital needs of the City

Completed the City’s annual budget – total all funds $68.0 Million Final reading/ordinance approval June 25, 2018 Tax millage remains the same as prior year at 116 – rolled back from 118 Utility rate changes – water fund 6% and sewer fund 3%. Rates increased to provide investment

in continuing infrastructure needs and customers’ demands as well as increased costs for purchased water. The 5-year capital plans include $10.0 million water improvements and $21 million sewer improvements.

Budget Changes also included: • Health insurance increase for the employer side – 7.4% • 1% mandated increase in PORS (Police & Fire) retirement • 2% COLA increase for employees (CPI increased 2.13%) • New Positions – Assistant Police Chief, Crime Analyst, and 4 officers for

downtown/adjacent areas • Capital Spending of $4.7 Million

o Electric City Utilities Administration

Completed the Revenue and Expense Analysis – utility rate changes required of 6% water and 3% sewer

Water rates are dollar for dollar inside/outside customers, based on previous direction of City Council (December 2011). Rates increased to provide investment in continuing infrastructure needs and customers’ demands as well as increased costs for purchased water. The 5-year capital plans include $10.0 million water improvements and $21 million sewer improvements. While the City had rate changes, the rates are still very competitive for the area.

o Audit Completed the annual OPEB Actuarial for compliance with GASC Statement #75 Completed the annual Pension Actuarial for compliance with the audit Interim testing by Greene & Finney for two weeks in June. Interim testing included selecting the

federal programs for Single Audit testing, testing of City’s internal controls, and planning for the year end audit, which will take place in September

Completed the FTA (Transit) Audit in June

• General – Communications Program

o Law Enforcement and Community Task Force Planned and facilitated monthly meeting series with 15-20 regular members including pastors,

APD and City officials

Patrol officers visits Westside High School Student discussion panel Training simulator visit Fire Chief summer safety presentation

o Church Street Heritage Plaza

Final written report submitted to the NEA Final financial reports submitted to NEA for reimbursements

o Economic Development

Plans for implementation of MASC Hometown Economic Development Grant/”Shock This Block” Selection of design firm Details of deliverables from design firm First Friday branding input on strategies

o Downtown Business meeting

Continue to convene service providers for fact finding to address homelessness/vagrancy issues including Clean Start, Salvation Army, AIM, United Way, Mercy Center, Mental Health

Research best practices and seminal white paper

o Michelin Cities Facilitate City’s involvement in this initiative

o Division Support

Outreach, press releases and interview preparation Promotion and advertising support Strategic planning Series of articles published in Electric City News Council Retreat follow up planning Budget

o Social Media Team

Convened work group of social media key players including IT and Economic Development Initial basic policies in place Building “social media playbook” based on best practices Enhance cross-team communications

o Videos

Art on the Town APD training Summer in the City

o Community Outreach

Sister Cities Board Little Wren Lost book presentation Church Street Heritage Plaza Tours