City Counci lCi ty Counci l Regular MeetingJanuary 22, 2018Page | 1

City of Manassas, VirginiaCity Council Meeting

AGENDA

City Council Regular MeetingCouncil Chambers

Monday, January 22, 2018

Call to Order - 5:30 p.m.

Roll Call

Invocation and Presentation of Colors by the Manassas City Police Department Honor Guard

Community and Staff Presentations

Presentation of Sons of the American Revolution Flag Certificate(Staff: Rose V.B. Spring, Deputy City Clerk)(Presented by: Dave Button and Members of the Sons of the AmericanRevolution)

Manassas City Police Department Employee Recognition Ceremony(Staff: Douglas Keen, Chief of Police)

Employees of the Month: - September 2017 Employee of the Month Master Detective C. Daniels

- October 2017 Employees of the Month Senior Police Officer C. Smith Police Officer S. Curry

- November 2017 Employee of the Month Senior Police Officer N. Arrington

- December 2017 Employees of the Month: Master Detective M. Gemmell Detective A. Speights Police Officer L. Armas

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City Counci lCi ty Counci l Regular MeetingJanuary 22, 2018Page | 2

Meritorious Action Award from Loudoun County Sheriff's Office:Detective A. Speights

17th Annual S.W.A.T. Competition Recognition

Team Summer Quest Meritorious Award from Virginia Juvenile JusticeAssociation

City Attorney Report

City Manager Report

Chief of Police Report

Council Time

Mayor Time

1. Consent Agenda

All matters listed under the consent agenda are considered to be routine by the City Counciland will be enacted by one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the consent agenda and consideredseparately.

SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings ofthe ordinances be dispensed."

SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agendaand be added as Items # and #, respectively, and that the remaining Consent Agenda itemsbe approved as it now appears and the readings of the ordinances be dispensed."

1.1 City Council Minutes: January 8, 2018(Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk)Agenda Statement - City Council MinutesCity Council Minutes: January 8, 2018

1.2 Resolution #R-2018-21: Support Virginia Department of Transportation (VDOT)

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City Counci lCi ty Counci l Regular MeetingJanuary 22, 2018Page | 3

FY 19 State of Good Repair Application(Staff: Steve Burke, Public Works Director)Agenda Statement - Resolution #R-2018-21Resolution #R-2018-21

2. Ordinances and Resolutions

2.1 Resolution #R-2018-20: Youlen Enterprises, Inc. Home Business, 10239Foxborough Court(Staff: Kelly Davis, AICP, Senior Planner)Agenda Statement - Resolution #R-2018-20Resolution #R-2018-20 - Youlen Home BusinessSUP #2018-03 Conditions

3. New Business

3.1 Update: Social Services Department(Staff: Ronald King, Social Services Director)Agenda Statement - Social Services UpdateCity of Manassas Department of Social Services Annual Report

3.2 Update: Community Development Department(Staff: Elizabeth S. Via-Gossman, AICP, Community Development Director)Agenda Statement - Update Community Development DepartmentPlanning & Development FY17 Annual ReportParks, Culture & Recreation FY17 Annual Report

3.3 Presentation: Property Code Enforcement Mid-Year Update(Staff: Matthew Arcieri, AICP, Planning & Zoning Manager)Agenda Statement - Property Code Enforcement UpdateProperty Code Enforcement - FY18 Mid-Year SummarySpot Blight Abatement Watch List

3.4 Update: Economic Development Department(Staff: Patrick J. Small, Economic Development Director)Agenda Statement - Economic Development Update

3.5 Report: Historic Manassas, Incorporated (HMI)(Staff: Patrick J. Small, Economic Development Director)(Presenter: Debbie Haight, HMI Executive Director)Agenda Statement - HMI Report

4. Citizens' Time - 7:30 p.m.

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City Counci lCi ty Counci l Regular MeetingJanuary 22, 2018Page | 4

The citizens' time portion of the agenda is set aside for those citizens who wish to addressthe Council for less than three minutes each. Citizens need not give prior notice to the Cityto speak during the citizens' time portion of the agenda. Citizens may address the Councilfor longer than three minutes if they ask the City Manager for a place on the agenda atleast four working days before the meeting.

5. Authorize a Closed Meeting

5.1 Authorization of a Closed Meeting

1. Appointments to Boards, Committees and CommissionsAgenda Statement - Authorize a Closed Meeting

6. Certify the Closed Meeting

6.1 Certify the Closed Meeting Agenda Statement - Certify a Closed Meeting

Adjournment

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 22, 2017

Time Estimate: Consent Agenda

Agenda Title: City Council Minutes: January 8, 2018

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Minutes of January 8, 2018 be approved.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

N/A

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Andrea P. Madden, Assistant to the City Manager / City Clerkamadden@manassasva.gov(703) 257-8280

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January 8, 2018

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A Regular Meeting and Public Hearing of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Sheryl L. Bass, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney Martin R. Crim, Police Chief Doug Keen, Fire and Rescue Chief Rob Clemons, Community Development Director Elizabeth S. Via-Gossman, Planning and Zoning Manager Matthew D. Arcieri, Senior Planner Kelly Davis, Communications Manager Patty Prince, Public Works Director Steve Burke, Human Resources Manager Darla Hicks, Treasurer Patricia Richie-Folks, and Parks, Culture and Recreation Manager Kisha Wilson-Sogunro.

Absent was Council Member Ken D. Elston.

Mayor Parrish called the meeting to order at 5:30 p.m. and delivered the invocation.

The Manassas City Police Department Honor Guard presented Colors as the Mayor led those present in the Pledge of Allegiance.

Community and Staff Presentations

Police Chief Doug Keen introduced Vic Hatcher, recently promoted from Lieutenant to Captain. Chief Keen then introduced and congratulated the newest members of the Manassas Police Department: Arjun Datta, Bradley Forren, Phillip Harrover, Cooper Knight, Warren Lane, Reid McCarthy, and Abdulah Rasooli.

Mayor Parrish administered the Oath of Honor to the new police officers and all law enforcement personnel that were present.

City Attorney Report

Mr. Crim reported that closing on East End Mobile Home Parks has not yet occurred. The remaining incomplete item is the bond Catholics for Housing needs to secure a guarantee that the work on the water and sewer system will be completed. Mr. Crim informed Council that he has been in constant contact with Catholics for Housing about this outstanding item.

Mr. Crim informed the Council that a short lease has been prepared for the Candy Factory; the renewal period of the lease will now occur during the budgets for both the City and the Center for the Arts.

Mr. Crim reported on Bills that have been pre-filed with the General Assembly which relate to proffer legislation. One of the three bills simply exempts Affordable Housing from the new rules, the second asks for a clarification on the term “capacity”, and lastly the Senate has a joint resolution for study which would come back to the General Assembly for the 2019 Session.

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January 8, 2018

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Mr. Crim provided an update on the Sims v. Labowitz case which has now been appealed to a full 4th Circuit Court of Appeals; also, a cross-appeal filed in the case has been filed by the Plaintiffs.

Mr. Crim reported on the Liberty Street properties, stating that 9514 Liberty Street is scheduled to go to closing on January 9, 2018 and the date for closing on 9512 Liberty Street has not been set.

City Manager Report

Mr. Pate recognized that our thoughts are with the family of Steven Randolph who passed away on January 1, 2018. Mr. Randolph served the community on Council for twenty-eight years. The celebration of his life will be held on Sunday, January 14th at the Historic Center of the Performing Arts – Candy Factory at 1:30 p.m.

Mr. Pate informed the community that when traveling on Nokesville Road you will see boulders donated by the Stone Center for a future art project. The boulders will be painted with the City colors.

Mr. Pate stated that the Pied Piper Theatre will be performing Peter Pan on January 20th

and 21st at the Hylton Performing Arts Center.

Mr. Pate thanked the City staff that has braved the cold weather to continue providing services and thanked the community who recognized those City staff members.

Chief of Police Report

Chief of Police Douglas Keen reminded everyone to slow down on the roads because they are slick and potentially have black ice.

Chief Keen reported that the Council and community have been seeing more activity on social media because both staff positions have been filled and noted that one of staff’s main campaigns is crime prevention.

Council Time

Vice Mayor Aveni reminded the Council that when he was elected Vice Mayor in January 2017, he indicated that he would serve for one year and suggested that Council Member Bass serve the next year as Vice Mayor. Vice Mayor Aveni announced that he was resigning as Vice Mayor.

COUNCIL MEMBER AVENI MOVED that Council Member Sheryl L. Bass be appointed as Vice Mayor. Seconded by Council Member Lovejoy and CARRIED UNANIMOUSLY.

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January 8, 2018

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Vice Mayor Bass congratulated all the new officers who were introduced to the public. Vice Mayor Bass reported that she and Council Member Sebesky attended the Council of Governments annual meeting held Gallaudet University. Vice Mayor Bass reminded the community that the Banner Art competition deadline is January 19, 2018. Vice Mayor Bass reported that she attended the VML Finance Forum in Richmond and reviewed the various topics discussed at the Forum.

Council Member Sebesky reported that she attended the Potomac and Rappahannock Transportation Commission meeting and that Supervisor Ruth Anderson was elected Chairman of the Commission. Council Member Sebesky attended the Legislative Public Meeting on January 6, 2018 at the McCoart Building. Council Member Sebesky offered her deepest sympathy to the family of Steve Randolph.

Mayor Time

Mayor Parrish commented on the loss of former Council Member Steve Randolph encouraged the community to attend the celebration of life on Sunday, January 14th.

Mayor Parrish noted that due to Ms. Bass’ election as Vice Mayor, he would review City Council appointments and make in any necessary changes at the January 22, 2018 meeting.

Mayor Parrish shared that he met earlier in the day with Sanford Williams, the Chairman of the Manassas City School Board to discuss a variety of topics, including the creation of a joint committee to review and propose a funding agreement. Mayor Parrish indicated he would make the appointment to that committee at the Council’s next regular meeting.

Mayor Parrish asked Ms. Madden to email to the City Council the Code of Conduct that was signed by all members in 2017.

Mayor Parrish presented the City Council with Resolution #R-2018-19, which addresses a proposal by the Governor to use NVTA funds to support Metro and VRE. Chairman of NVTA and Prince William County Supervisor, Marty Nohe, drafted the resolution to encourage the General Assembly to carefully consider the proposal and its implications.

During the discussion of Resolution #R-2018-19, questions regarding the need to approve the resolution so quickly were asked and a preference to fully understand the issues and options were expressed. As the Chairman of the NVTA’s Finance Committee, Mayor Parrish shared his thoughts regarding the Constitutionality and potential impacts on NVTA’s operations that the proposal to fund Metro and VRE’s ongoing operation and maintenance costs using funds that are currently used by the NVTA to fund congestion relieving transit and highway capital projects.

COUNCIL MEMBER AVENI MOVED that Resolution #R-2018-19 be approved as presented. Seconded by Vice Mayor Bass. Roll call vote: AYES – Aveni, Bass, Lovejoy, andSebesky. NAYS – Wolfe. ABSENT – Elston. MOTION CARRIED.

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January 8, 2018

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1) Consent Agenda

1.1 City Council Minutes: December 11, 2017 (Legislative Meeting) and December 11, 2017 (Regular Meeting & Public Hearings)

1.2 Commendation: Honoring Radford University Panhellenic Council1.3 Agreement: Virginia Department of Health (VDH) Contract1.4 Resolution #R-2018-12: Honoring Carl V. Crawford for his Thirty Years of

Service to the City of Manassas1.5 Resolution #R-2018-17: Appointments from the Greater Manassas Volunteer

Rescue Squad to the Fire and Rescue Committee1.6 Resolution #R-2018-18: Accepting the Results of the Annual Election of Officers

of the Greater Manassas Volunteer Rescue Squad1.7 Ordinance #O-2018-03, Pierce Funeral Home Columbarium (Second Reading)1.8 Uncodified Ordinance #O-2018-04: Granting Two Easements to Virginia Electric

and Power Company., Doing Business as Dominion Virginia Power (DVP) (Second Reading)

VICE MAYOR BASS MOVED that Consent Agenda Items 1.1 through 1.8 be approved with the original version of the December 11, 2017 Council Minutes and that the reading of the ordinances be dispensed. Seconded by Council Member Aveni. Roll call vote: AYES – Aveni, Bass, Lovejoy, Sebesky, and Wolfe. ABSENT – Elston. MOTION CARRIED.

2) Ordinances and Resolutions

2.1 Resolution #R-2018-13, Pierce Funeral Home Columbarium

Kelly Davis, Senior Planner, stated that Resolution #R-2018-13 will grant a special use permit to Pierce Funeral Home to permit a columbarium in conjunction with the existing funeral home and crematory.

COUNCIL MEMBER AVENI MOVED that Resolution #R-2018-13, Special User Permit #2017-04:Pierce Funeral Home, 9609 Center Street, 9406 Stonewall Road, and 9412 Stonewall Road be approved. Seconded by Council Member Wolfe. Roll call vote: AYES – Aveni, Bass, Lovejoy, Sebesky, and Wolfe. ABSENT – Elston. MOTION CARRIED.

3) New Business

3.1 Agreements: Memorandums of Understanding and Supplemental Agreements with Constitutional Officers

Human Resources Manager Darla J. Hicks presented to the City Council the Memorandums of Understanding and Supplemental Agreements for the Constitutional Officers.

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January 8, 2018

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COUNCIL MEMBER WOLFE MOVED that the Memorandums of Understanding and Supplemental Agreements with the Constitutional Officers be approved. Seconded by Council Member Sebesky. Roll call vote: AYES – Aveni, Bass, Lovejoy, Sebesky, and Wolfe. ABSENT –Elston. MOTION CARRIED.

4) Awards, Acknowledgments, and Presentations

4.1 Presentation of Commendation: Honoring Radford University Panhellenic Council

Mayor Parrish presented to Ronald King, Social Services Director, Jacqueline Trabosh, President of the Radford University Panhellenic Council, and Susannah Dixon, Past President of the Radford University Panhellenic Council, a Commendation honoring Radford University Panhellenic Council.

5) Citizens’ Time

There were no speakers during Citizens’ Time.

6) Public Hearing

Mayor Parrish read an affidavit of publication that was before him signed by an authorized agent of the Prince William Times newspaper certifying that the public hearingslisted on the evening’s agenda were published in conformance with Virginia law and City ordinances.

6.1 SUP #2018-03: Youlen Enterprises, Inc. Home Business

Kelly Davis, Senior Planner, reviewed the application submitted by Youlen Enterprises to obtain a special use permit for a Home Business to allow customer pickup of products associated with the applicant’s business. The applicant is licensed by the Bureau of Alcohol, Tobacco, Firearms and Explosives for the dealing, manufacturing, and assembly of firearms. In response to a question regarding public notice, Ms. Davis noted that the case was advertised in accordance with requirements of the Code of Virginia and the City of Manassas, including newspaper advertisement, adjacent property owner notification, and public hearing signs posted on the property. The Planning Commission and staff are recommending approval of SUP #2018-03 as conditioned.

Mayor Parrish opened the public hearing and invited anyone wishing to speak in favor of or in opposition to the Pierce Funeral Home rezoning and special use permit to come forward and address the City Council.

There were no speakers in favor of or in opposition to the special use permit.

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January 8, 2018

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COUNCIL MEMBER WOLFE MOVED that the public hearing be closed and action scheduled for January 22, 2018. Seconded by Council Member Sebesky and CARRIED UNANIMOUSLY.

The public hearing was closed at 7:37 p.m.

A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting.

Mayor Parrish declared the meeting adjourned at 7:38 p.m.

MAYOR CITY CLERK

DATE APPROVED

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 22, 2018

Time Estimate: Consent

Agenda Title: Resolution #R-2018-21: Support VDOT FY19 State of Good Repair Application

Recommendation: Approve Resolution #R-2018-21

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that Resolution #R-2018-21 supporting the City’s application to the VDOT FY19 State of Good Repair Pavement Program be approved on first reading.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

The City will seek $437,375 to fund the milling and resurfacing of 1.12 miles of the northbound through lanes on Sudley Road (Rt. 234) from Grant Avenue to Godwin Drive and 0.62 miles of through lanes on Dumfries Road (Rt. 234) from Wellington Road to Hastings Drive through the VDOT State of Good Repair Pavement Program.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: $437,375 in VDOT funding

Staff Contact: Steve Burke, Director of Public Workssburke@manassasva.gov(703) 257-8476

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MOTION: January 22, 2018Regular Meeting

SECOND: Res. No. R-2018-21

RE: RESOLUTION OF SUPPORT FOR THE VIRGINIA DEPARTMENT OF TRANSPORTATION FY19 STATE OF GOOD REPAIR APPLICATION

WHEREAS, the Virginia Department of Transportation (VDOT) is soliciting applications for road rehabilitation projects through the State of Good Repair (SGR) program; and

WHEREAS, the City of Manassas desires to rehabilitate the northbound through lanes on Sudley Road (Rt. 234) from Grant Avenue to Godwin Drive and the through lanes on Dumfries Road from Wellington Road to Hastings Drive; and,

WHEREAS, VDOT has determined that the Critical Condition Index for the surface pavement of Sudley Road is 41 in this section of the road with an annual average daily traffic volume of 26,000 and for the surface pavement of Dumfries Road is 34 in this section of the road with an annual average daily traffic volume of 15,000; and,

WHEREAS, the City has determined that the costs to mill and resurface the travel lanes Sudely Road and Dumfries Road would be $437,375;

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the City of Manassas, Virginia hereby endorses and supports the application to the FY19 State of Good Repair program for northbound through lanes on Sudley Road from Grant Avenue to Godwin Drive and for the through lanes on Dumfries Road from Wellington Road to Hastings Drive.

__________________________________ Harry J. Parrish II Mayor On behalf of the City Council

of Manassas, VirginiaATTEST:

Andrea P. Madden, City Clerk

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Votes:Ayes:Nays:Absent from Vote:Absent from Meeting:

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 22, 2018

Time Estimate: 5 minutes

Agenda Title: Resolution #R-2018-20: Youlen Enterprises, Inc. Home Business10239 Foxborough Court

Recommendation: Approve Resolution #R-2018-20

Motion: I move that Resolution #R-2018-20 be approved.

Date Last Consideredby City Council:

Public Hearing – January 8, 2018

Summary and/orComments:

Consideration of a request for a special use permit for a Home Business to allow customer pickup of products associated with the applicant’s business. The applicant is licensed by the Bureau of Alcohol, Tobacco, Firearms and Explosives for the dealing, manufacturing, and assembly of firearms.

Board – Committee – or Commission Reviewed:

Planning Commission – November 1, 2017 and December 6, 2017 (Recommended Approval 6/0)

Fiscal Impact: N/A

Staff Contact: Kelly E. Davis, AICP, Senior Plannerkdavis@manassasva.gov(703) 257-8225

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MOTION: _________________ January 22, 2018

Regular MeetingSECOND: _________________ Res. No. R-2018-20

RE: Special Use Permit #2018-03: Youlen Enterprises, Inc. Home Business,10239 Foxborough Court

WHEREAS, Youlen Enterprises Inc., has applied for a special use permit, pursuant to §130-241 of the Manassas City Zoning Ordinance to allow a home business; and

WHEREAS, the Community Development staff has reviewed the application and RECOMMENDS APPROVAL subject to specific conditions; and

WHEREAS, the City of Manassas Planning Commission held a public hearing on November 1, 2017, after full compliance with all state code public hearing notice and posting requirements and RECOMMENDS APPROVAL subject to specific conditions; and

WHEREAS, the Manassas City Council held a public hearing on January 8, 2018, after full compliance with all state code public hearing notice and posting requirements; and

WHEREAS, among the purposes of zoning called out in Chapter 15.2-2283 of the Code of Virginia is “to facilitate the creation of convenient, attractive, and harmonious community”; and

WHEREAS, among the matters to be considered in drawing and applying zoning ordinances and districts called out in Chapter 15.2-2284 of the Code of Virginia is “the suitability of property for various uses”; and

WHEREAS, the City Council upon careful consideration finds that approval of SUP #2018-03 is justified by public necessity and convenience and general welfare, and is consistent with reasonable zoning practices, and that the cumulative effect of the activity proposed will not be detrimental to the character and development of the adjacent land, and is in reasonable harmony with the City’s land use plan and policies; and

WHEREAS, the Council finds that a comprehensive list of conditions and safeguards can eliminate or mitigate the negative impacts of the proposed development sufficiently to justify approval.

NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby APPROVE SUP #2018-03 in regular session this 22nd Day of January 2018, subject to the conditions listed on the attached pages.

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January 22, 2018Regular MeetingRes. No. R-2018-20Page Two

______________________________________ Harry J. Parrish II Mayor On behalf of the City Council

of Manassas, Virginia

ATTEST:

__________________________________Andrea P. Madden City Clerk

Votes:Ayes: Nays:Absent from Vote:Absent from Meeting:

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SUP #2018-03, Youlen Enterprises, Inc., 10239 Foxborough Court October 27, 2017

Page 1 of 3

Special Use Permit Conditions

SUP# 2018-03, Youlen Enterprises, Inc. 10239 Foxborough Court

October 27, 2017

In addition to compliance with all applicable zoning, subdivision, and Design & Construction Standards Manual (DCSM) requirements, the development and use of the designated property shall be subject to the following conditions:

1. This special use permit is for a home business located at 10239 Foxborough Court, subject

to the performance standards under Section 130-95 of the Zoning Ordinance (Attachment A).

2. No employees shall be permitted on premise, except for family members residing in the dwelling unit.

3. The applicant shall maintain one off-street parking space available for customer use at all times during business hours. Customers shall be required to park in the dedicated off-street parking space.

4. The applicant shall be permitted a maximum of one customer appointment per week.

5. The use of this property shall be in compliance with all federal, state, and local ordinances.

_____________________________________ ________________ Matthew D. Arcieri, Zoning Administrator Date This signature certifies that these conditions were approved by the Manassas City Council as part of the above referenced special use permit.

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SUP #2018-03, Youlen Enterprises, Inc., 10239 Foxborough Court October 27, 2017

Page 2 of 3

SUP #2018-03, Youlen Enterprises, Inc.

Attachment A. City of Manassas Zoning Ordinance, Sec. 130-95

Sec. 130-95. Home businesses.

(a) Notwithstanding any other requirement of this chapter, a home business, where

permitted, shall be subject to the following requirements.

(b) General requirements.

(1) A maximum of one home business shall be located in a single-family detached

dwelling unit, and shall neither change the character of the dwelling unit nor

exhibit any exterior evidence of a non-residential use.

(2) At no time shall the permit holder maintain a permanent residence off-site.

(3) At all times, the on-site operations and supervisory responsibility of the permitted

activity shall rest with the permit holder.

(4) Adequate on-site parking shall be provided for employees, customers, and clients.

(5) At no time shall more than two customers or clients be on-site at the same time.

Customer or client contact on-site shall be by appointment only. Customer

appointments shall be limited to not more than eight appointments a day, and not

scheduled before 8:00 a.m. or after 6:00 p.m. Monday through Friday, unless

otherwise authorized through the approval of a special use permit.

(6) On-site business signs shall be prohibited. No business sign is permitted on any

mailbox.

(7) Motor vehicles used in the home business shall conform to the following

requirements:

a. No vehicle used in the home business and with a gross weight of more than

10,000 pounds, in excess of 21 feet in length, or wider than 102 inches shall

be parked, garaged, or stored in any residential district.

b. No more than one motor vehicle used in the home business shall be parked,

garaged, or stored in any residential district.

c. Any sign maintained on any vehicle used in a home business shall be covered

or removed when the vehicle is parked overnight in any residential district.

(8) On-site storage and use of materials, merchandise, or equipment is limited to the

following standards:

a. Materials associated with the home business shall be limited to just-in-time

delivery and storage practices. No bulk storage on-site is permitted.

b. Exterior storage of equipment, including open trailers and other business-

related equipment, materials, or merchandise is prohibited.

c. Interior use of office equipment such as a telephone, fax, computer, or other

typical light office equipment necessary to the home business is permitted.

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SUP #2018-03, Youlen Enterprises, Inc., 10239 Foxborough Court October 27, 2017

Page 3 of 3

d. All bulk storage of materials, equipment, or supplies must be identified and

maintained off-site in an approved storage facility.

(9) No detached accessory structure shall be used for any portion of the home

business.

(10) Not more than 25 percent of the gross floor area of a single-family detached

dwelling unit, inclusive of any attached garage, shall be used for a home

business.

(11) Exterior changes or modification of the single-family detached structure shall be

limited to the minimum handicapped accessibility requirements.

(12) The home business shall require a separate occupancy permit for the home

business.

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 22, 2018

Time Estimate: 10 Minutes

Agenda Title: Update: Department of Social Services

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council: January 23, 2017

Summary and/orComments:

Ronald King, Director of Social Services, will present a report detailing the department’s activities and its support of the goals and objectives identified in the City Council’s Strategic Plan.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Ronald King, Social Services DirectorRonald.King@dss.virginia.gov(703) 361-8277

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City of Manassas

Department of Social Services

Annual Report

Fiscal Year 2017

The City of Manassas Department of Social Services strives to provide opportunities which promote the stability, self-sufficiency and wellbeing of it’s residents by:

Assisting with basic needs

Protecting children

Providing information and referrals to community resources

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9324 West Street Manassas, VA 20110703-361-8277

City of Manassas Department of Social Services

IntroductionEach year the City of Manassas Department of Social Services (CMDSS) prepares an Annual Statistical Report to share basic information about the many programs CMDSS administers.

For most programs, the report shows caseload and expenditures for the last 5 fiscal years, from 2013 to 2017. The report is organized by major program areas including: Benefit programs, Family services, Child Care, Housing, Virginia Juvenile Community Crime Control Act (VJCCCA) and the Children’sServices Act (CSA).

We hope this information is useful to you and provides an overview of how CMDSS is making a difference throughout the city.

Ronald KingDirector

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Table of Contents

Organization

1 Intergovernmental Welfare/Social Service Delivery System

2 Manassas Department of Social Services Advisory Board

3 Manassas Department of Social Services Staff

Description of Major Programs and Services

4 Benefit Programs definition and statistical data

8 Service Programs definition and statistical data

13 Children’s Services Act (CSA)

14 Housing

15 Virginia Juvenile Community Crime Control Act (VJCCCA)

Financial Reports

16 Administrative and Program Expenditures Summary

Accomplishments

17 Finance and AdministrationBenefit ProgramsService Programs

18 Children’s Services Act (CSA)Housing

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FEDERAL LEVEL: The United States Department of Health and Human Services (HHS) translates Congressional laws into Federal Regulations for implementing these laws. These regulations are for all welfare programs funded by the Federal Government and are binding in all fifty states. Federal regulations allow states to exercise options within these guidelines for programs that are partially state-funded.

STATE LEVEL: The Virginia Department of Social Services implements Federal regulations and translates state laws into regulations. These regulations are for all welfare programs funded by the state and are binding in all localities. The state allows local governments to exercise options in those programs that are partially locally funded.

LOCAL LEVEL: The Manassas Department of Social Services is the local delivery system for financialassistance and social services. Federal, state and local policies are implemented in Manassas by the City Manager and the Director of Social Services, who comprise the Administrative Board. A Citizens' Advisory Board meets bi-monthly to serve as a communications link between local citizens and the agency.

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Virginia Departmentof

Social Services

Manassas City Department ofSocial Services

Governor of Virginia

State Board ofSocial Services

Mayor, CouncilCity of Manassas

City Manager

THE INTERGOVERNMENTALWELFARE/SOCIAL SERVICE DELIVERY SYSTEM

A Federal-State-Local Partnership

U.S. Departmentof

Health and Human Services (HHS)

Secretary of Health and Human Services

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The City of Manassas Department of Social Services Advisory Board is made up of nineto 13 board members, who are appointed by the City Council for a four-year term. The board members meet bi-monthly with senior staff to:

Monitor local social welfare programs Support staff with annual budget reporting Assist Social Service staff with various community projects

On-going Board projects include:

Un-trim-a-tree for Foster Children Foster Parent recruitment activities Annual Report presentation support Budget presentation support National Adoption Day supportive activities Staff recognition activities

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•Patricia Richie-Folks, Chair•Marlene Hutchinson, Vice Chair•Kristie Dunleavy•Joann Garvin•Brandon Keener•Jared McLeod•Lillian Orlich•Stephanie Tipple•James Cain Jr.•Shakira Johnson

Social Services Advisory BoardFY2016-2017

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DEPARTMENT OF SOCIAL SERVICES

STAFFING

3

Ronald KingDirector and Administrative Board

LaTanya BellFamily Services Finance

Manager

Michele ChildsHousing Program Supervisor

Remona Thompson & Sharon Young

Benefit Programs Managers

Admin Asst. II(1) Part-time

Section 8 Housing(1) Housing Agent I

Sharon MinterCSA Coordinator

Melanie TraboshService Programs

Manager

Family, Child, Adult Svcs. And Day Care

(1) Family Service Specialist III

(5) Family Service Specialist II

(1) Family Service Specialist I

(1) Family Service Case Aide (part-time)

Employment Services(2) Self Sufficiency

Worker II

VJCCCA

Family Service Specialist II

(2)

Public Assistance Programs

(3) Benefit Programs Specialist III

(6) Benefit Programs Specialist II

(2) Benefit Programs Specialist I

Kimberly King-AndersonHuman Service Supervisor

Human Service Assistants

(4)

Anita BrownAdministrative Coordinator

27

BENEFIT PROGRAMS

79167805

7708

7115

7480

6600

6800

7000

7200

7400

7600

7800

8000

2013 2014 2015 2016 2017

SNAP Clients by State Fiscal Year

$6,371,089.00$6,780,366.00 $6,801,744.00

$5,816,017.00$5,477,108.00

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

2013 2014 2015 2016 2017

SNAP Expenditures by State Fiscal Year

SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

How this program helps peopleThe Supplemental Nutrition Assistance Program (SNAP) is designed to alleviate hunger and malnutrition by increasing the purchasing power of low-income households. SNAP serves two categories of low-income households: Public Assistance (PA) and Non-public Assistance (NPA).

PA households include where all members receive or are eligible to receive income from Temporary Assistance for Needy Families (TANF), TANF Diversionary Assistance, General Relief, or Supplemental Security Income (SSI) and, households where any member receives VIEW Transitional Payments (VTP).

NPA households are those where at least one member is not eligible to receive income from TANF, TANF Divisionary Assistance, General Relief, or SSI and no one in the household receives VTP. In general, TANF and General Relief applications are also considered applications for SNAP

4

28

921 912805

584

202

0

200

400

600

800

1000

2013 2014 2015 2016 2017

TANF Clients by State Fiscal Year

$617,215.00$579,884.00

$478,633.00

$387,350.00$362,826.00

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

2013 2014 2015 2016 2017

TANF Total Yearly Expenditure

How this program helps peopleTemporary Assistance to Needy Families (TANF) provides temporary cash assistance and employment related services to enable families with children to become self-supporting. It is funded primarily through a federal block grant.

TEMPORARY ASSISTANCE TO NEEDY FAMILIES (TANF)

5

29

6

7,927

8,372

9,025 9,108 9,178

7,000

7,500

8,000

8,500

9,000

9,500

2013 2014 2015 2016 2017

Medicaid Clients by State Fiscal Year

$24,022,608.00

$30,722,504.00$33,438,975.00

$35,519,313.00$38,488,210.00

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

$45,000,000

2013 2014 2015 2016 2017

Medicaid Expenditures by State Fiscal Year

MEDICAID

How this program helps peopleEstablished under Title XIX of the Social Security Act, Medicaid enables states to provide medical and health related services to individuals who meet income, resource, and other eligibility criteria.

Medicaid is jointly funded by state and federal governments. Payments for aged, blind and disabled enrollees account for more than half of Medicaid expenditures, even though these individuals account for less than one-third of all Medicaid enrollees.

About 58 percent of Medicaid spending is for low-income children, who comprise more than half of all Medicaid enrollees.

In Virginia, the Department of Medical Assistance Services is the lead state agency and sets Medicaid policy. Local social service offices determine eligibility and enroll most individuals in Medicaid.

30

7

OTHER BENEFIT PROGRAMS

AUXILIARY GRANT (AG)

An Auxiliary Grant (AG) provides an income supplement to recipients of Supplemental Security Income (SSI) and certain other aged, blind or disabled individuals residing in an assisted living facility (ALF) or in an adult foster care home approved by the individual’s local DSS. The Auxiliary Grant program is 80% state and 20% locally-funded.

Average of 5 individuals assisted $18,805 expended in FY17

ENERGY ASSISTANCE

The Energy Assistance Program assists low-income households in meeting immediate home energy needs.

Local DSS offices administer three of the four components: fuel, cooling and crisis assistance. Fuel assistance purchases primary home heating fuel or pays primary home heating utility bills. Cooling assistance covers electricity security deposits, the purchase or repair of cooling equipment, and/or payment for electricity to operate cooling equipment. The Energy Assistance program is 100 percent federally funded.

Households (Cases) Served (unduplicated)

Energy Assistance (EA)1

Fuel Cooling Crisis

2013 111 64 10

2014 118 43 16

2015 117 52 11

2016 122 55 8

2017 154 149 7

1 Source: Energy Assistance Case (Household) Counts Agency Summary Reports Reports.

REFUGEE RESETTLEMENT

The Refugee Resettlement Program which is 100% federally funded, provides support to men, women and children from all parts of the world forced to flee their homelands because of wars, armed conflicts and/or human rights violations. Working through non-profit agencies and local departments of social services, the program provides the following types of services: employment assistance, English Language training (ELT), cash and medical assistance, health screenings and child care.

31

SERVICE PROGRAMS

Adult Protective Services (APS)

Total Reports

Age Group (years)

18-59 60 and older

Adult subjects of APS Reports 31 10 21Source: Adult Services Adult Protective Services (ASAPS) system.

8

How this program helps peopleAdult Protective Services (APS) investigates reports of abuse, neglect and exploitation of adults with disabilities and older adults (age 60 and older) to determine if these persons are in need of protective services. APS also investigates cases of suspected financial exploitation (i.e., mishandling, theft, or fraud involving personal income, assets or property) by family members, caretakers or others.

If protective services are needed and accepted by the individual, local APS social workers may arrange for a wide variety of services, including home-based care, transportation, adult day care services and legal intervention in order to protect the adult. Services may be arranged for individuals in emergency situations who lack the capacity to consent to services.

The goal of APS is to protect a vulnerable adult’s life, health and property without a loss of independence.

ADULT PROTECTIVE SERVICES (APS)

ADULT SERVICES

How this program helps peopleCompanion, chore and homemaker services are provided by the local department of social services to adults aged 60 and older and adults with a disability. They are designed to help adults remain as independent as possible, in the least restrictive environment (preferable in their own homes), and to avoid more costly and restrictive institutional placement.

Together these services comprise “home-based services” and are paid from federal Social Service Block Grant and local funds, with a small amount of state funding for APS.

Performed 61 Medicaid Pre-screenings for home based or long term care services.

32

9

704

603

693

651

677

540

560

580

600

620

640

660

680

700

720

2013 2014 2015 2016 2017

Child Protective Services

How this program helps peopleThe goal of CPS is to provide a continuum of specialized services to protect children from abuse, neglect, or exploitation, to preserve families whenever possible, and to prevent further maltreatment.

Every valid report of abuse or neglect must be responded to by either a family assessment or an investigation. Family assessments are the preferred response when a child is not in immediate danger and when the alleged abuse or neglect is less severe. Family assessments include developing child safety and family service plans to remedy maltreatment and/or prevent future maltreatment. Investigations are conducted when there are immediate concerns about child safety, there may be a prior history of child abuse or neglect, and/or the reported allegation is severe.

CHILD PROTECTIVE SERVICES (CPS)

33

10

16

2119

15

28

0

5

10

15

20

25

30

2013 2014 2015 2016 2017

Number of Children in Foster Care

FOSTER CARE / ADOPTION & ADOPTION ASSISTANCE

How this program helps peopleFoster care provides services, substitute care, and supervision for children on a 24-hour basis, until a child can either return to their family or become a permanent member of another family. Because foster care is a temporary response to family problems, workers establish a “permanency” goal for each child to ensure that the child will have a safe and stable family with which to live.

Adoption places children who have been permanently and legally separated from their birth parents with a new family. It is a social and legal process which gives new parent(s) the same rights and obligations as biological parents. Adoption procedures are governed by Chapter 12 of the Code of Virginia. There are only two types of adoptive placements that are allowed by Virginia law. These are agency placements and non-agency placements.

Adoption Assistance facilitates the adoption of children from foster care who are considered hard to place because these children have special needs and because few families are available to adopt them.

34

11

149

206 201

96

62

0

50

100

150

200

250

2013 2014 2015 2016 2017

Number of Households

Virginia Initiative for Employment not Welfare (VIEW)

How this program helps peopleThe Virginia Initiative for Employment not Welfare (VIEW) provides employment services, primarily to individuals who are subject to the TANF work requirement. VIEW services include: job readiness classes, job search assistance, education, training, community work experience placements (internships), and subsidized employment. VIEW also offers support services such as child care, transportation and purchases of work related items like uniforms. The goal of VIEW is to help current and former TANF recipients prepare, succeed and advance in the workplace. VIEW is funded through a blend of federal and state sources.

Most employed VIEW clients work in a narrow range of occupations; food services, retail (referred to as “cashier/sales’), a medical field and housekeeping/maintenance.

For most occupations, average wage growth was less than 1 percent per year, consistent with wage stagnation among lower-skilled workers in the general population.

62 households participated during the course of the year $48,016 spent to purchase supportive services (excluding child

care)

35

Households (Cases) Served (unduplicated) Child Care1

2013 NA 2014 1822015 2092016 1832017 871 Source: VaCMS (represent "families"; data not available for 2013).

Child Care Services

Child care is a significant expense for any family with young children. The cost for one preschool aged child to attend full-time care is $880 per month. Infant care is more expensive and school aged care is less expensive as it tends to be part-time (before and/or after school).

An average of 87 families with 163 children received $1,310,591 in child care assistance in FY17. This combination of Federal and State subsidies assisted families in securing and maintaining employment.

12

CHILD CARE

How this program helps peopleThe Child Care Subsidy Program is designed to promote economic self-sufficiency and child development by assisting families with the cost of providing substitute parental care, protection, guidance, and early childhood education. Policies and strategies are intended to educate parents and promote informed decision-making when selecting a child care provider; to provide low-income families with financial assistance to find affordable, quality child care for their children; and to support parents trying to achieve independence from public assistance.

TANF child care provides subsidies for TANF recipients to support their employment, enable participation in VIEW activities or in approved education or training, and for child protective services.

Transitional child care provides up to 12 months of child care subsidies following closure of the TANF case for income-eligible, employed clients.

Fee child care requires co-payment by clients and provides child care subsidies for income-eligible, non-TANF families to support their employment, approved education or training, or for child protective services.

36

Children’s Services for At Risk Youth (CSA)

What is CSA?The Children’s Services Act for At-Risk Youth and Families (CSA) is a law enacted in 1993

that establishes a single state pool of funds to purchase services for at- risk youth and their families. The state funds, combined with local community funds, are managed by local

interagency teams who plan and oversee services to youth. The mission of the CSA is to

create a collaborative system of services and funding that is child-centered, family-focused and community-based when addressing the strengths and needs of troubled and at-risk

youth and their families in the Commonwealth.

City of Manassas CSA

The pooled CSA funds for the City of Manassas are managed and overseen by two groups comprised of Community agency representatives. First there is the Community Policy and Management Team (CPMT) who are charged with overseeing the financial management of the pooled CSA funds and establishing the policies of how CSA will be operated in the locality. The CPMT consists of agency heads or designees whose funds were pooled into CSA along with the Heath Dept., a representative from City Council, a Parent representative and a Private Provider representative. The second group is the Family Assessment & Services Team (FAST) composed of the representatives from the same agencies as the CPMT. The purpose of the FAST is to hear the cases from the different agencies and jointly consider what services are available to assist the family and to approve the funding. The FAST works directly with the families and case managers to develop service plans. CSA has two pools of funds, one is mandated which covers the expenses for foster care and special education. The second is non-mandated which covers children coming to CSA from Community Services or Juvenile Justice. A child coming for services must be associated with one of the member agencies in order to access CSA funds. Parental co-payments are accepted to help defray costs.

42 City of Manassas families were served in FY17 $1,231,192 in payments were made to purchase services in FY17 $140,000 in local costs were saved by use of alternative funding sources

13

37

Housing Choice Voucher Program

The Housing Choice Voucher program is the federal government's major program for assisting very low-income families, the elderly, and the disabled to afford decent, safe, and sanitary housing in the private market. Since housing assistance is provided on behalf of the family or individual, participants are able to find their own housing, including single-family homes, townhouses and apartments. There is HUD at the federal level with VHDA directly under and Housing choice vouchers are administered locally by public housing agencies (PHAs). The PHAs receive federal funds from the U.S. Department of Housing and Urban Development (HUD) to administer the voucher program. By law, a PHA must provide 75 percent of its voucher to applicants whose incomes do not exceed 30 percent of the area median income. Median income levels are published by HUD and vary by location. The voucher recipients pay 30% of their gross adjusted income towards rent and utilities. It is a 100% federally funded program that pays rents directly to property owners (landlords.) An added bonus to this program is a percentage of these funds are returned to community through real estate taxes.

307 households received subsidies as of 6/30/2017 Household composition: 180 families, 87 elderly and 128 disabled 4,024 Waiting applicants on the list as of 6/30/17 $960 average in housing assistance payments $ 3,563,730 in housing assistance and utility allowance payments

14 38

Virginia Juvenile Community Crime Control Act

The program deals with High risk, court involved youth who are at risk to reoffend. The case managers not only work with the youth but their families as well, meeting with them several times weekly. It does not serve the youth or their family to send a youth to placement only to have them come back to the same environment that helped create the situation. It is very important to work with the families as a whole. The Majority of the cases received are for youth who have been in placement and are returning to the home. The Case Manager will assist the youth and family with the transition. Another goal of the program is to prevent the youth from having to be placed outside of the home. Often times a higher level of supervision will aid in this preventative measure. The case managers: Visit the youth at school Conduct curfew checks Make certain the youth is obeying the rules that have been established.

The majority of youth and families respond positively to the program but as with any program you have some who will do what they want and not make an effort to better the situation. Electronic Monitoring (EM)– works like a GPS tracking device. This device is often used in

lieu of placing the youth in detention. The Case Manager can actually monitor the youth with an EM device from their computer and know the exact location of the youth at anytime.

VJCCCA is funded by the Department of Juvenile Justice, Cities of Manassas and Manassas Park and serves court involved high-risk and high-needs youth.

A total of 29 youth were served in FY17 $188,141 was spent in FY17 to fund the program

15 39

Administrative and Program Expenditure Summary

Fiscal Year 2017

Medicaid* & FAMIS $38,488,210

Supplemental Nutrition Assistance Program (SNAP)* $5,477,108

TANF* $362,826

Housing Assistance* $3,563,730

State Energy Assistance Program* $45,458

Department Operations $3,332,016

Day Care Programs* $1,310,591

Benefit Programs $445,485

Service Programs $76,538

Employment Programs $48,016

Housing Choice Voucher Program $209,235

Local Programs $97,500

Children’s Services $1,231,810

VJCCCA $188,141

TOTAL $54,876,664

*Requires a local eligibility determination but are not budgeted locally and no local match is required.

The Department of Social Services is a significant partner in maintaining the economic vitality of our community. Last year over $1.3 million Day Care dollars were spent with local day care providers to support children and keep them safe so City parents could work. Over $5.4 million SNAP dollars were spent in area grocery stores. Doctors, local medical facilities and drug stores benefited from over $38 million Medicaid and FAMIS dollars. Over $3.5 million dollars were used to assist low income individuals live in decent, affordable housing through the Housing Voucher Choice Program. These are just a few of the programs administered by the Manassas Department of Social Services that positively impact not only the lives of our residents but positively impact the Manassas business community.

16

40

Accomplishments

Over the past year, there have been many accomplishments, whether they are in the realm of day-to-day operations, or of significant impact to City residents.

Customer Service

Virginia continues to encourage residents who are in need, to apply for assistance through the internet, thus ensuring that their application is received by the correct locality and aiding in determining eligibility more efficiently. Two programs that provide local residents with seasonal assistance, Operation Turkey and Un-Trim-A-Tree both instituted an on-line application and was readily available to residents coming into the Social Service Office. The Customer Service personnel assisted:

Families with over 1,500 children to registered to receive gifts through the Un-trim-A-Tree program. This is up 5% over last year.

462 families received food assistance for Thanksgiving through the Operation Turkey program

Monthly the Customer Service personnel:

Answered approximately 7,073 phone calls Assisted on average 1,019 clients coming into the office Handled 1,798 monthly translations either verbal or written

Benefit Programs

Over $14,000 in Fraud claims were established from the SNAP and TANF programs Processed nearly 10,000 applications for benefit programs.

Services

City of Manassas Child Protective Services (CPS) workers closed 100% of their pending CPS reports for FY17. Manassas City was 1 of only 4 agencies in the Northern region to have done this.

Quality Assurance Assessments for IV-E (federal) Foster Care, Ongoing and Child Protective Services were found to have no errors in cases reviewed.

During the period of July 1, 2016 to June 30, 2017, 13 children came into foster care and 9 of those children either returned home or were placed with a relative. Also during the same period, 4 children previously placed in foster care were adopted.

VJCCCA Intensive Case Management

During the period of July 1, 2016 to June 30, 2017, the VJCCCA program completed multiple community projects to include:

July 14, 2017 - 35 Team Quest youth partnered with Neighborhood Services in City of Manassas and completed a large scale community service project to include trash pick-up, painting, and clean-up of local city parks and the Boys and Girls Club.

17

41

Accomplishments (cont)

Services (cont)

VJCCCA Intensive Case Management

November 30, 2016 – Operation Support Our Troops – 30 Team Quest youth created collection boxes to place around the local community and collected nonperishable items for a month that were then sent overseas to our troops in January.

January 26, 2017 – 30 Team Quest youth served lunch to needy families at First Baptist Church and organized clothing donation closet.

Teen Summit April 1st – collaborative effort with Manassas park. Staff took the Team Quest youth to hear a motivational speaker and participate in workshops at the Manassas Park Rec Center.

June 28, 2017 – Large scale community service project. 35 Team Quest youth were broken into three groups to do one of three community service activities. One group went to the local Giant Grocery Store to collect food outside the store. The Second group went to SERVE shelter and assisted in reorganizing and weighing all food in the pantry. The third group worked in the Georgetown South Community painting playgrounds and cleaning up the common areas.

December 7, 2017 – Holiday Card Writing Activity – 30 Team Quest youth participated in a community service project where they wrote Christmas cards to Veterans and the elderly in our community. We celebrated the holidays with a dinner and sugar cookie decorating.

Awards Team Quest members were recognized by the City of Manassas and awarded Local Hero Awards on

February 7, 2017 in recognition of the commitment to the youth of Prince William CountyGrants Team Quest was awarded a Code 3 Association Grant (2017) which is an organization that provides

funding to both community groups (e.g. academic institutions, local community groups and faith-based organizations) and police departments with proposals for projects and programs designed to support the positive relationship between law enforcement and the community.

Team Quest was awarded a VA Rules Grant (2017) to support our summer program. This grant provides funding to support the efforts of law enforcement agencies in developing or enhancing youth programming within their communities. Virginia Rules Curriculum provides law related education through interactive modules on a vast array of topics to middle/high school aged youth, emphasizing positive relationship-building between youth participants and law enforcement within their community.

18

42

Children’s Services Act (CSA)

Through use of alternative funding sources, such as Medicaid and Title IV-E, the City of Manassas Children’s Services Act (CSA) program was able to yield a savings of $140,000 in local costs.

Housing

Since 2007, the Housing Choice Voucher Program has received a 100% Section Eight Management Assessment Program score and was deemed a high performer by the Virginia Department of Housing Administration (VHDA). The Housing Choice Voucher program alsoreceived an Audit Score of 100%, High Performer status.

19

43

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 22, 2018

Time Estimate: 10 Minutes

Agenda Title: Update: Community Development Department

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council: January 23, 2017

Summary and/orComments:

Elizabeth S. Via-Gossman, Community Development Director, will present a report detailing the department’s activities and its support of the goals and objectives identified in the City Council’s Strategic Plan.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Elizabeth S. Via-Gossman, Community Development Directorevia-gossman@manassasva.gov(703) 257-8224

44

CommunityDevelopment

PLANNING & DEVELOPMENT

FY17 Annual Report

of

45

The Community Conversations initiative that engages citizens in the city’s planning process began late in FY17.

I am pleased to submit the FY17 Annual Report for Community Development: Planning and Development with Mr. Matthew Arcieri, Division Manager for Planning and Zoning and Ms. Jamie Collins, Division Manager for Development Services. These Community Development divisions are responsible for the guiding the City’s growth and development pursuant to the polices and ordinances adopted by the Manassas City Council.

Of the 58 unique strategies outlined in the City’s adopted 2013 Comprehensive Plan, 45 have been implemented or are in progress as of FY17. These include finalizing the City’s first Parks, Recreation and Culture Needs Assessment and Facilities Plan and completing the site location process for two major public facilities, Fire & Rescue Station 21 and the new Public Safety Facility. In addition, the planning Staff secured two major grants in FY17 including a $500,000 grant for funding potential parkland acquisition; and a $20,000 grant from the Virginia Department of Housing and Community Development for a pilot Housing and Neighborhood Condition Assessment for neighborhoods located south of Prince William Street along Grant Avenue, Wellington Road, and Fairview Avenue.

Development Services Division workload increased during FY17 as the number of plans and permits submitted for both site and building projects increased due to entitlement approvals from the previous year. This increased workload is expected to continue as current projects such as Messenger Place and the Landings at Cannon Branch continue their build-out. However, even with an increased workload and slight decrease in review times as a result, 90% of survey respondents in a division and online survey agree that staff processed projects in a timely way and partnered with them to help meet critical deadlines.

Community Development staff is heavily involved with the community with Ms. Kisha Wilson-Sogunro coordinating the City’s 12 Days of Giving campaign during the holidays, Ms. Donna Bellows supporting a Recycle Runway fashion show at the Boys and Girls Club, and Ms. Kelly Davis serving dinner at the City’s homeless shelter, SERVE, among other efforts.

FY18 will see the implementation of the Department’s new permitting computer system which Planning and Development division staff members have been heavily involved in for the last several months. The new system is projected to go live in the first quarter of 2018 and will incorporate business and customer enhancements such as paperless inspection results in real time.

MESSAGE FROM THE DIRECTOR

Elizabeth Via-Gossman, AICPDirector, City of Manassas Department of Community Development

146

2

COMMUNITY DEVELOPMENT As of January 2018

Community Development Director

Elizabeth Via-Gossman

Administrative Coordinator Lisa Sievel-Otten

Parks, Culture & Recreation Manager

Kisha Wilson-Sogunro Ki

Development Services Coordinator

Vanessa Watson

Operations Supervisor

Christen Fox

Construction Plans Examiner Eric Lowe

Sr. Property Code Supervisor

Carlos Perez

Combination Plans Examiner/Inspector

Gary Williams

Property Code Inspector Patricia

Castellano

Senior Planner

Kelly Davis

Property Code Inspector

Margaret Flores

Seasonal Pool Staff

Administrative Assistant II

Donna Bellows

Revenue Manager Vacant

Development Services Manager Jamie Collins

Matthew Arcieri Planning & Zoning Manager

Museum Curator

Mary Helen Dellinger

Combination Inspector

Wayne Moore

Permit Technician Chris Hogan

Permit Technician Toni Morris

Property Code Inspector

Thomas Braddock

Museum Programs

Coordinator Doug Horhota

Visitor Services Aide

Ellie Hill

Visitor Services Aide Rachel Bolton

Visitor Services Aide

Nancy Mitchell

Visitor Services Aide Gayle Sucher

Seasonal Interpreter

Staff

Administrative Assistant II

Jean Griffith

Planner Greg Bokan

Transportation Planner Chloe

Delhomme

Pool Manager

47

Administrative Assistant II Donna Bellows and Public Works staff received recognition for the first Recycle Runway fashion show, a volunteer effort with the Boys & Girls Club. She was featured in an NBC 4 Washington report and also won an employee City Beat Award.

AdDoWorecoRuvol& feaWawonAw

PLANNING & ZONINGThe Planning and Zoning Division is responsible for improving the public health, safety, convenience, and welfare of city residents by planning for the future development of Manassas. The division is dedicated to improving the quality of life for city residents through appropriate land use policies and regulations while fostering a competitive business environment. Long Range Planning & ImplementationAfter a year of community engagement, data collection, and research, the final Parks, Recreation, and Culture Needs Assessment and Facilities Plan was completed. Planning & Zoning staff immediately began implementing the recommendations of this plan by amending the Comprehensive Plan to include level of service standards for park acreage and amenities, developing master plans for Dean and Stonewall Parks, assisting the Parks, Recreation, and Culture Division in planning improvements at Byrd Park, and securing $500,000 in grant funding for potential parkland acquisition.

Staff also supported revitalization goals of the Comprehensive Plan and Sector Plans by completing streetscape standards for Mathis Avenue, developing a streetscape design plan for Grant Avenue (in progress), and securing grant funding for a pilot housing and neighborhood study. The streetscape projects provide solutions to enhance corridor appearance and improve pedestrian and bicycle facilities. The housing study, initiated in FY18, focuses on neighborhoods located south of Prince William Street along Grant Avenue, Wellington Road, and Fairview Avenue and will identify neighborhood conditions and tools for conservation, rehabilitation, and redevelopment.

Public facilities planning was also a major emphasis of FY17 and resulted in adopted level of service standards and advancement of major capital projects, including Fire Station 21, Public Safety Facility, and the Museum/Library project. (See next page for more information on the Fire & Rescue Station 21 planning process.)

Land Use CasesIn FY17, Planning and Zoning staff accepted two rezoning and eight special use permit applications. City Council approved the rezoning of the Euclid Business Center to align the flex warehouse property with the findings of the 2013 Industrial Zoning District study, and a proffer amendment for Hastings Marketplace to support the completion of this mixed use development. Special use permit applications resulted in Council approval of an expansion to Grace United Methodist Church, a new athletic facility on Wellington Road, and a cell tower at Metz Middle School.

Matt Arcieri AICP, Manager

3

venience andStaff secured two major grants in FY17:A $500,000 grant funding potential parkland acquisition; and a grant from the Virginia Department of Housing and Community Development for a pilot Housing and Neighborhood Condition Assessment for neighborhoods located south of Prince William Street along Grant Avenue, Wellington Road, and Fairview Avenue. The study, initiated in FY18, will identify neighborhood conditions and tools for conservation, rehabilitation, and redevelopment.

Senior Planner Kelly Davis completed a Masters of Urban and Regional Planning Degree from Virginia Tech, and certifications with the National Charrette Institute and American Institute of Certified Planners.

Manager Matt Arcieri was accepted into the highly competitive Metropolitan Washington area Council of Governments Regional Executive Development Program. At the end of the year-long program that partners with George Washington University, he will receive a Certified Public Managers® credential. Matt was also one of three employees named an inaugural Above and Beyond Award winner for his service to the city.

Of the 58 unique strategies outlined in the 2013 Comprehensive Plan, 45 strategies have been

implemented or are in progress.

48

The intital public meeting for Fire & Rescue Station 21 drew many citizens.

4

FIRE & RESCUE STATION 21

The intital public meeting for Fire & Rescue Station 21

Hastings Drive

Fairgrounds

Over the past 20+ years, several public safety studies had determined the need for a new fire and rescue station in the southern area of the city. Numerous sites were considered, and ultimately, a site was selected at Lee Manor Park. After public concern was presented over the loss of parkland associated with this site, Planning & Zoning staff commenced a detailed search for alternative sites that would meet the Fire Department’s needs.

In order to limit damage of property and loss of life during a fire and rescue emergency, the most important consideration for site selection was the ability to maximize the four-minute response time coverage across the city. Other site selection criteria compared physical constraints, compatibility with city plans and goals, site ownership, availability, and procurement cost.

After analyzing ten sites throughout the City, an alternative site was identified along Dumfries Road that provided total response time coverage to the southern portion of the city but had not previously been considered in past site selection studies. With citizen support, City Council acquired this new site, and station design began in FY18.

Planning & Zoning staff worked with the city’s Geographic Information System (GIS) group to use ArcGIS technology that modeled four-minute response time maps for Fire & Rescue Station 21 possible locations. Determining which areas could be reached within four minutes was the most important consideration for site selection.

4 Minutes Can Save Your Life

A rendering of the new Fire & Rescue Station 21 (top) and its location on Dumfries Road.

49

What Are Master Plans All About?

In FY17, the Parks, Recreation and Cultural Needs Assessment and Facilities Plan, which identifies how the current facilities are serving the community and provides a guide for decision making on parks, recreation, and culture, was completed. A Dean Park Master Plan was also completed and a Stonewall Park Master Plan is underway.

Think of Master Plans as blueprints for the city’s parks. As improvements both small and large (including planned capital improvement projects) progress, master plans offer guidance about how and where playgrounds, trails, picnic areas, and outbuildings can best serve our citizens’ needs and desires. The plans are created with the help of both public input and professional guidance.

17 number of community

meetings for the needs

assessment

691 number of survey responses for the needs assessment

FY15 FY16 FY17

2

4

1

5

78

Rezonings & Special Use Permits Accepted for Review

Rezonings Special Use Permits

FACTS FIGURES Planning & Zoning Outputs&

In FY17, the city received no new private rezoning applications due, in part, to the effect of the new state proffer legislation. The increase in BZA cases was due to an appeal of ongoing enforcement activities for the two properties on Liberty Street. All other development review showed no significant change, reflecting current market conditions.

FY15 FY16 FY17

1 03

21 2125

BZA Cases & Zoning Interpreta�ons & Veri�ca�ons

# of BZA Cases Accepted for Review

# Zoning Veri�ca�ons or Interpreta�ons (wri�en) by Administrator

Survey respondents and Stonewall Park meeting attendees reviewed alternatives for the Stonewall Park Master Plan.

550

DEVELOPMENT SERVICESThe Development Services Division strives to provide thoughtful, knowledgeable, timely, and reliable plan review, permitting and inspections to the development community, property owners, other city departments and other public agencies.

Division workload increased during FY17 as the number of plans and permits submitted for both site and building projects increased. While staff maintained their performance measure in performing inspections on the day requested, the increased workload resulted in a slight decrease in meeting the performance measure for plan review completion times. This increased workload is expected to continue as current projects such as the Landings at Cannon Branch will be active for a few years in the near future.

Focusing on customer service means our customers can visit our one-stop-shop counter on a walk-in basis to learn about building code, site, zoning, and enforcement requirements. A popular walk-through permit approval process is continuing each Wednesday for projects of limited scope. For second generation commercial projects of no more than 5,000 square feet, an expedited plan review program allows designers to attend a review meeting, with the goal of issuing a building permit at the conclusion of the meeting. This year 10 applicants took advantage of the program that allows our first review cycle of 2.5 weeks to be reduced to less than one week.

Response to this accessibility has again been positive. Ninety percent of the respondents in a division online and written survey agree that staff processed projects in a timely way, and that City staff partnered with customers to help meet deadlines. Ninety percent of respondents also agreed that City staff answered questions in a timely manner, and that staff ’s customer service efforts help make the process easier. Division staff members have also been heavily involved in the implementation of our new computer system. The new system is projected to go live in the first quarter of calendar year 2018, and will incorporate business improvements such as paperless inspection results in real time. Streamlining paperwork will save time for both staff and customers.

The division also acts as staff liaison to the Architectural Review Board, which provides continuity from approval by the ARB to the actual construction of the project.

Development Services staff continues to increase technical expertise by participating in training offered at the state and regional level for both building and site certifications.

Jamie Collins, Manager

6

Landing at Cannon BranchJust what does does it take to get a new 40-acre development with a hotel, retail, offices, restaurants, and more than 270 homes off the ground? For Development Services, it has meant poring over many plans and inspect-ing many sites.

The project consists of a residential component south of Gateway Boulevard, and a commercial component between Gateway Boulevard and Route 28. In order to meet critical path deadlines, early grading began on the entire parcel concurrent with the preparation of final site plans. While the site plan for the entire residential compo-nent has been submitted and approved, the commercial component will be developed in multiple smaller parcels as individual commercial sites. Stanley Martin Homes has approval for two residential styles in their residential component; luxury townhomes and 2-over-2 condomini-ums. The site plan for Heritage Brewing has also been approved on a 4 acre waterfront parcel.

51

ONGOING DEVELOPMENT PROJECTS

MORAIS OFFICE BUILDING 4,000 square foot facility on 1 acre site

MCPS BASEBALL COMPLEX Final phase of Baldwin replacement project; competitive baseball and softball fields with

ancillary buildings on 13 acre site

GATEWAY BUSINESS CENTER 2 building speculative project on 7.4 acre site totaling 79,200 square feet; buildings

100% leased

7

MANASSAS STATION 3 story building; 105 units maximum; construction scheduled completion in December

MESSENGER PLACE 94 multi-family dwellings; 3500 square foot retail

space on first floor; construction in progress

GRANT CORNER 14 townhouse units; construction

complete on 1.5 acre site; bond release in progress

TECHNOLOGY DRIVE SELF STORAGE Storage facility containing 7 buildings totaling 82,750 square feet on 22.88

acre site; construction complete

WELLINGTON 7-113,000 square foot store with gas fueling

facility on .88 acre site

GRANT CORNER TECHNOLOGY DRIVE SELF STORAGE GATEWAY BUSINESS CENTER

WELLINGTON 7-113 000 f t t ith f li

MCPS BASEBALL COMPLEX Final phase of Baldwin replacement project;

MESSENGER PLACE MANASSAS STATION MORAIS OFFICE BUILDING

52

ONGOING DEVELOPMENT PROJECTS

DOMINION MECHANICAL The company will invest close to $1

million in equipment and capital improvement dollars.

The 62,500 square-foot facility will be used to fabricate the entire firm's copper, steel, PVC, and cast iron

piping system.

COMMERCIAL MARKETING & DÉCOR INSTALLATIONS

17,500 business structure on 1.5 acre site

LANDING AT CANNON BRANCH Early grading has taken place on the entire project of 40 acres; residential component - Stanley Martin Homes consists of 274 townhomes and 2-over-2 condominiums on 18.6 acres. Plans approved and construction has started. Site plan for Phase I of the commercial development has been approved. Heritage Brewing is expand-ing its craft brewery and will be relocating and expanding its operations to a 35,000-square foot facility on a waterfront 4 acre parcel. The site combines a production brewery, artisan coffee roaster, bottle shop, 12,000

square-foot restaurant, and an outdoor recreation center.

RESIDENTIAL INFILL LOTS - Sudley Road, Quarry Road, McKinley Avenue, Ewell Street

G AT CANNON BRANCH

RESIDENTIAL INFILL LOTS -- Sudley Road, Quarry Road, McKinleyOTS - y Avenue Ewell Streetnley

COMMERCIAL MARKETING & DÉCOR

DOMINION MECHANICAL

DONUT ISLAND Significant renovations for

change of use

piping system.

DONUT ISLAND Si ifi i f

853

ONGOING DEVELOPMENT PROJECTS

HISTORIC DOWNTOWN

9

54

FACTS FIGURES Development Services Performance Measures&

Review times increased this year for site/subdivision plans and building plans due to the increased number of site/subdivision and building plans submitted.

10

FY15 FY16 FY17

92% 94% 91%

66%79%

60%

Site/Subdivision Review Times

1st Site/Subdivision Review Completed in 4 weeks

Site/Subdivision Plans Approved Prior to 3rd Submission

# of Site &SubdivisionsAccepted for

Review

# of PriorityProcessed Site &Subdivision Plans

# Site PermitsIssued

24

9

22

29

47

38

4

12

Site/Subdivision Plans Reviewed & Issued

FY15

FY16

FY17

FY15 FY16 FY17

528476

537

12 7 10

Building Plans

Building Plans Accepted for Review Priority Processed Building Plans

Site/Subdivision Plans Building Plans

% First Review of Building Plans Completed in 2.5weeks

96% 96%

90%

Building Plan Review Time

FY15

FY16

FY17

55

FACTS FIGURES Development Services Performance Measures&

11

Number of inspections performed on the day requested. Number ofrequested.99%

10applications were processed through the Fast Track program. The Fast Track program was implemented in FY15 to help expedite and simplify plan review and approval for smaller commercial projects in existing buildings and shellbuildings that have received final inspection.

The new computer system will enable customers to access inspection results in real time upon their completion. Standardized workflows will also assist customers and staff in ensuring smooth project processing and consis-tency.

FY15 FY16 FY17

171 190 205

1,391

1,136 1,184

Site & Building Inspec�ons

Site inspec�ons Building inspec�ons

FY15 FY16 FY17

390 374291

528 476537

149 148 174

Occupancy & Building Permits

Occupancy Permits Issued Building Permits Issued

Home Occupancy Permits Issued

56

12

Everyone in the office is so helpful and friendly. Thanks!

Awesome staff. Great service.

Always a pleasure.

Everything went very well, from permits to the inspections.

Extremely friendly and helpful.

I really appreciated the help that they gave to me.

The staff is very helpful. Pleasure doing business here.

What Do Our Customers Say?

I was most pleased with the service that was rendered. The staff was most helpful.

...this process was very smooth. Thanks

...very helpful, thank you

An ongoing Development Services Survey began in August 2015 to tell us how we can improve our processes and make things better for our customers. The survey is available on paper and online. Here’s what some of our customers had to say:

90%

6% 4%

0%0%

Agree

Somewhat Agree

Neutral

Somewhat Disagree

Strongly Disagree

Did staff process your project in a timely way?

52%24%

9%9% 6%

Agree

Somewhat Agree

Neutral

SomewhatDisagree

Strongly Disagree

Was information easy to find on our website?

90%

4% 2% 0%4%

Agree

Somewhat Agree

Neutral

Somewhat Disagree

Strongly Disagree

Did staff answer your questions and concerns in a timely way?

90%

2% 2% 0%

6% Agree

Somewhat Agree

Neutral

Somewhat Disagree

Strongly Disagree

Did staff customer service efforts make the process easier?

84%

6%2% 2%

6%Agree

Somewhat Agree

Neutral

Somewhat Disagree

Strongly Disagree

Did staff partnership help meet your deadlines?

57

PROPERTY CODE ENFORCEMENTProperty Code Enforcement (PCE) staff is responsible for enforcing the City’s nuisance codes, including tall grass and trash ordinances, the Virginia Property Maintenance Code, the Building Code for work without permits, and the Zoning Ordinance. This type of complaint-based and proactive code enforcement is critical to our city’s neighborhood preservation and revitalization efforts.

PCE maintains an aggressive goal that within 45-business days a case:� ������������� ��� ��������������������� ���� ���������� �������������� �� ����� ��� �������������������������� � Court action or clean-up

In FY17, 91% of cases were abated within the 45-day goal, an increase from 71% of cases in FY16.

�������������������������� ����������������� ����!������ �� ��educate property owners and tenants about the many tools and resources available to assist in cleaning-up and maintaining their homes. PCE has also updated its website to provide information on common property code issues and created a resources flyer that is included with warning letters and available to the public on the !��� �"��� �� ������������������!�����#�!� ��� ����������� ��owners can more easily remedy property code issues prior to formal action.

PCE continued to work on blight abatement throughout the City. '����!��#��� ������ ����� ������� �� �����*�<��!�=���� ��������<�� !�����������>��� ��� ��� �������� ������������#� ������� ���������� �!���������� ���@���#� �!����� �����#���-hood, PCE initiated new code enforcement cases to have the ������ ����� ����Q������������"�� ��� ������!�����!� �� ����!������ �����#� �������������������������� ��� � �������� ��� ��demolition. PCE also completed its comprehensive inspection of residential properties in the historic district resulting in painting and repairs to 21 properties.

Property code inspectors worked proactively with property owners to demolish this blighted property.

Carlos Perez, Supervisor

13

prroperty code inspectors worked proactively with Pr

blight abatement

Property code inspectors have new tools to help educate property owners and tenants about resources available to help clean and maintain their homes.

operty code inspectors have new tools to help Prop

58

FACTS FIGURES Property Code Enforcement&

In FY17, Property Code Enforcement’s focus on proactive enforcement and improvements to tracking and follow-up on cases resulted in significant increases in inspections and an elimination of a backlog of older cases.

14

FY15 FY16 FY17

107

44

8187

64

135 9 9

Other Property Code Programs

# Elevator Cer��cates Issued # Rental Cer��cates Issued

# Residen�al Overcrowding Cases

FY15 FY16 FY17

698

1,623

1,975

Total Number of Inspec�ons

FY15 FY16 FY17

805

644

888899

736867

Property Code Enforcement Cases

Number of Cases Opened Number of Cases Closed

Property Code Enforcement worked with this property owner to correct conditions on this historic district home. The residents took advantage of the city’s Neighborhood Rehabili-tation Program to provide financial assistance.

59

CommunityDevelopment

PARKS, CULTURE & RECREATION

FY17 Annual Report

of

60

The Manassas Historic Resources Board

Rob Fisher, ChairJames David Button II, Vice-ChairLyshawn DeanConnie GilmanJoseph HanlinRobert KellerMark OlsenJill PascaleDon Wilson Honorary Lifetime Members of the Historic Resources Board Jouette ChickAnne Harrington Rita KomanKeith A. MuellerSuzanne ParkerJohn PayneUlysses X. WhiteCity Council Liaison MemberCouncil Member Ken D. Elston

MESSAGE FROM THE DIRECTORI am pleased to submit the FY17 Annual Report for Community Development: Parks, Culture and Recreation in conjunction with the Manassas Historic Resources Board and Ms. Kisha Wilson-Sogunro, Division Manager. In FY17 the Department began a reorganization of the Neighborhood Services, Manassas Museum and Park services that was fully implemented on July 1, 2017 with the creation of a new Community Development division of Parks, Culture and Recreation.

This reorganization was as a result of community input during the Parks, Recreation and Cultural Needs and Assessment planning process that suggested that the City could improve the organizational efficiencies of the City’s parks, recreation and cultural services delivery. Ms. Wilson-Sogunro’ s office was relocated to the Manassas Museum which now doubles as the headquarters for the new division. This simple move now allows City residents to have access to a customer service counter 7 days a week for park and field reservations and questions. The move has also opened the Manassas Museum to a new audience as park patrons discover the Museum. While planning was underway to upgrade the playgrounds at Byrd Park, an informal mother’s group enjoyed a rainy day at the Museum pouring through equipment catalogs to design a new multi-age playground for the park.

The primary exhibit at the Manassas Museum – Not for Glory – was a departure for the museum in that both the exhibit’s narrative and most of its artifacts came from the area veterans rather than the museum’s archives and collections. Curator Mary Helen Dellinger’s goal is to constantly vary the museum’s exhibits and to reach out to new partners. Not for Glory was installed with the assistance of the Freedom Museum, the NOVA Veterans Association, American Legion Post 10, and scores of local veterans eager to help.

The last few years at the Museum have also been sad ones as we mourned the loss of Shirley Guy and her son Allan along with Ann Thomas, known as A.W. The Guy’s and A.W. were staunch supporters of the Manassas Museum and in 2017 the Guy family honored the memory of not only Shirley and Allan but also Shirley’s husband, Artist Richard Guy by donating the conservation of two ca. 1840 watercolor portraits of the Dogan family whose home still stands on the Manassas National Battlefield. Coming up in FY18 we look forward to honoring the memory of A.W. with the opening of the new exhibit in February of Annie’s Porch: Manassas in Memory which will be a new interactive exhibit allowing visitors to hear stories of Manassas’ history.

FY18 will see the first full year of implementation of the new Parks, Culture and Recreation Division and include the work of the newly formed Parks and Recreation Committee that will start meeting in January, 2018. I look forward to reporting on our progress next year.

Elizabeth Via-Gossman, AICPDirector, City of Manassas Department of Community Development

161

2

COMMUNITY DEVELOPMENT As of January 2018

Community Development Director

Elizabeth Via-Gossman

Administrative Coordinator Lisa Sievel-Otten

Parks, Culture & Recreation Manager

Kisha Wilson-Sogunro Ki

Development Services Coordinator

Vanessa Watson

Operations Supervisor

Christen Fox

Construction Plans Examiner Eric Lowe

Sr. Property Code Supervisor

Carlos Perez

Combination Plans Examiner/Inspector

Gary Williams

Property Code Inspector Patricia

Castellano

Senior Planner

Kelly Davis

Property Code Inspector

Margaret Flores

Seasonal Pool Staff

Administrative Assistant II

Donna Bellows

Revenue Manager Vacant

Development Services Manager Jamie Collins

Matthew Arcieri Planning & Zoning Manager

Museum Curator

Mary Helen Dellinger

Combination Inspector

Wayne Moore

Permit Technician Chris Hogan

Permit Technician Toni Morris

Property Code Inspector

Thomas Braddock

Museum Programs

Coordinator Doug Horhota

Visitor Services Aide

Ellie Hill

Visitor Services Aide Rachel Bolton

Visitor Services Aide

Nancy Mitchell

Visitor Services Aide Gayle Sucher

Seasonal Interpreter

Staff

Administrative Assistant II

Jean Griffith

Planner Greg Bokan

Transportation Planner Chloe

Delhomme

Pool Manager

62

PARKS

3

Recent citizen surveys expressing the importance of parks helped spur the creation of a new division of Parks, Culture and Recreation at the start of FY18, but efforts were already underway in FY17 to:

������������������� ���������������������������� ������������repair and improvement schedule.������������������������������������ �������������������������������������parks, historic sites, and community partners like the Freedom Center������������������������������������������������ ��� !������!����museum program reservations or buy pool passes online at www.manassasechoes.com or at the Manassas Museum headquarters.�����"�����#����#�$� !�#����#�%����!������������ �����������opportunities.

A mother’s group offered suggestions for Byrd Park based on experiences with their children.

While planning was underway to upgrade the playgrounds at Byrd Park, ������������������������������������� ������ ���������������equipment and the best equipment placement. Their suggestions helped create a new space where a wider range of ages can play together. The Byrd Park upgrades were unveiled in FY18.

(left) The Echoes web site makes it easy to rent parks or purchase pool passes or lessons. (right) The parks maintenance plan makes it easy to see what park improvements are planned.

Thanks to Girl Scout Troops 6848 & 4413

for adopting and caring for this park.

To adopt a park or field, please contact: www.manassascity.org/leisure 703-368-1873

Welcome to Walter Byrd Park

You Can Adopt a Park, Field, Historic Site or Stream

Citizens, Scout groups, civic organizations and businesses are volunteering to roll up their sleeves, pick up trash, lay mulch, trim borders, and otherwise improve the appearance of our parks, athletic fields, historic ���������������&�'���(#����#)����������������������������individuals and groups of all ages anxious to give back to their community. Those looking for less of a commitment are joining in regularly scheduled �������������������������������($�� ������$� �)�������������������trees, benches, and other park improvements.

13

k

63

4

Attendance dipped by 20% in FY17 due to weather-related closings and the need to limit end of season hours due to staff returning to college. A new emphasis on day camp attendance began, and seven area day camp providers made several visits to the pool.

Several critical maintenance projects for the aging pool building, mechanical components, pools, and surrounding areas have been identified and are funded in the FY18 capital improvement plan. In FY17 deck chairs and pool signage were replaced, and a bike rack was added.

FY15 FY16 FY17Customers UsingStonewall Pool 15,369 15,962 12,731

Swim Lesson Par�cipants 86 93 29Pool Revenue $58,227 $68,560 $54,560

Pool Usage Snapshot

A confusing and hard-to-read array of signs used to greet pool patrons (top). Attractive new signage (below) makes it easy for patrons to read about admissions and to better identify the pool and its resident swim team from outside the building (bottom).

STONEWALL PARK POOL

A Stonewall lifeguard points out new chairs on the pool deck (left). At right is the new Manassas-themed bike rack.

A Stonewall lifeguard points out new chairsrs on the pool deck (left). rs on

64

EDUCATIONFive percent more students participated in museum education programming in FY17, largely due to the increasing popularity of traveling trunks, which enable classrooms to learn about Virginia history at their own pace.

This year twenty-six percent more Manassas City Public School (MCPS) students participated in museum field trips, traveling trunk explorations, classroom talks, or special projects.

Gainesville Middle School students returned for a walking tour of Historic Downtown historic sites and Liberia House, and Tennessee middle school students enjoyed a Manassas Battlefield bus tour.

Gainesville Middle School students learn about Manassas history at the Old Manassas Courthouse stop on their walking tour.Gainesville Middle School students learn about Manassas history

The museum offers 7 traveling trunks for rent. They are free for

MCPS classes.

Would yourecommend our

programs to otherschools orteachers?

Did the programallow for cri�cal

thinking toadvance your

studentsunderstanding?

Did the programalign with the

topic or SOL thestudents were

learning?

100%

94.12%

100%

94.44%

89.47%

94.74%

Teacher Survey

FY16

FY17

Staff helps Weems students design their own new playground

Third and fourth grade TAG students in a Weems Elementary Playground Planners cluster spent months planning upgrades to their school’s playground. Planning and recreation staff met with the class and sparked discussions about the best equipment, where it should be placed, and how to stay within budget. The students inspected the installation and planned a ribbon cutting to celebrate their achievement.

Weems TAG students were happy to see their names on a sign unveiled during the school playground ribbon cutting.

5

65

Particpants in a new Map It program take notes on the streets of Historic Downtown.

PROGRAMS

Campers learned how to clean artifacts during the 2016 Archaeology Camp.

6

Campers learned how to clean artifacts

Visitors made a stop on the museum lawn during the Mystery Tour.

Don Flory

Visitors continue to crowd into evening tours of the Manassas Cemetery and adjacent Confederate Cemetery to hear stories about the people that built our community. The tours were mentioned in a travel Instgram post and an I-95 blog posting.

Cemetery Tours

The Museum reached 9,155 diverse visitors and citizens with free programs such as Museum at the Market, walking tours, book talks, Coffee with the Curator, exhibit openings, the Rohr Car Show and

Civil War Weekend.

ThcitiMCu

Particpants in a new Map It program take

Visitors enjoyed summer tours and Civil War Weekend at Liberia before site work closed the house and grounds during most of FY17. Free summer walking tours and paid architectural tours through Historic Downtown Manassas remained popular, while a new mystery bus tour visited area historic sites.

Museum staff again partnered with Prince William County’s Historic Preservation Division to present Everything Is New Here, a local history symposium at the Historic Manassas Courthouse. Lisa Sievel-Otten spoke on The Great Fire of Manassas & the Town it Inspired, while Curator Mary Helen Dellinger hosted a reception at the museum.

Everything Is New Here Symposium

FreeEvents

PaidTours

BookTalks

GroupTours

OtherPrograms

TOTAL

FY16 9830 295 432 369 1047 11973FY17 9155 541 460 136 67 10359

Program A�endance

66

September 11, 2001: Manassas Remembers

Not For Glory

Deck the Museum (Hayden Elementary K-1st grade art exhibit)

Illusions(Osbourn High School art exhibit)

Tailor Made(Guest Curator Meaghan Reddick )

(left) Visitors wrote supportive messages to troops as part of the Not for Glory exhibit. (below) An ROTC honor guard at the exhibit opening.

Area residents recalled their 9-11 experiences during the September 11, 2001: Manassas Remembers exhibit, timed to coincide with the 15th anniversary of the tragedy.

Collaborations with area schools continued with Deck the Museum, a holiday tree exhibit mounted by Hayden Elementary kindergarten and first grade students; and Illusions, an exhibit mounted by Osbourn High School art students.

Guest Curator Meaghan Reddick drew from the museum’s large collection of early twentieth century textiles and accessories for the Vintage Fashions from the Museum’s Collection Unveiled exhibit.

In a 2008 meeting with an informant during the Iraq War, Marine Staff Sergeant Chris Baity watched in amazement as his military dog discovered a cache of weapons in the man’s home. “The guy was a double agent and we had no idea. My dog knew though,” Baity explained.

His story was one of those told by local veterans of America’s most recent wars in the Not For Glory exhibit. The exhibit was a departure for the museum in that both the exhibit’s narrative and most of its artifacts came from area veterans rather than the museum’s archives and collections.

“Since the exhibit focuses on two of the more recent wars our country has been involved in, we needed stories, images, objects – all of it. Our own collections simply did not support this particular exhibit,” Curator Mary Helen Dellinger says. The need for those stories and objects led to partnerships with the Freedom Museum, the NOVA Veterans Association, American Legion Post 10, and scores of local veterans eager to help.

(left)wrotmesstroopof tGlo(beloROguarexhi

Veterans Remember Recent Wars EXHIBITS

Museum artifacts sometimes go on the road and are featured in displays like this tourism-related exhibit at the Bull Run Regional Library (left). A museum victrola is on loan to Maymont in Richmond (right).

o on the road and are featuredmes go

On the Road Again

(above) The Tailor Made exhibit featured formal wear and a baseball uniform.

7

67

COLLECTIONS

8

What do beer and history have in common? More than you think when beer and history lovers came together to learn about local legend and Alexandria brewer Robert Portner.

Curator Mary Helen Dellinger talked about and displayed some of the museum’s Portner-related artifacts during the Brews and Brains program at BadWolf Brewing Company. Portner owned Annaburg, the Manassas estate, and was a generous benefactor to the town of Manassas.

The program was part of a regular series sponsored by the Prince William County Historic Preservation Division.

Brews & Brains

Donors like the Guy family help preserve the collection for future generations. The Guy family donated the conservation work that restored these ca. 1840 watercolor portraits of the Dogan family.

The late Richard and Allan Guy were prominent local artists, and the late Shirley Guy was a long-time Associates Board member. All were enthusiastic museum boosters.

(left) Mayor Harry J. Parrish III presents the family of Richard, Shirley and Allan Guy a commendation to thank them for their support in conserving two portraits from the museum’s collection. (center and right) The Dogan portraits after conservation.The Dogan house still stands on the Manassas National Battlefield.

family of Richard Shirley and Allan Gufamily uy a commendation to thank them foruy a

Clarke Ross donated this desk for display in the James & Marion Payne Memorial Railroad Heritage Gallery at the Historic Railroad Depot. The desk was originally used by his great-grandfather in the depot in the 1890s, until his death in a railroad accident. It was then given to the family and inherited by Ross. The small gallery is open free daily and is a popular stop for school tours.

d.

68

9

LIBERIA HOUSEHistoric Resources Board (HRB) members and donors cut the ribbon to mark the completion of the first phase of Liberia’s interior restoration at the start of the 2016 Civil War Weekend.

The restoration process began in 2001, when the museum took possession of the house and began limited programming there. For the next 10 years structural repairs to the roof, windows and exterior bricks took priority. In FY14 conservators began wall restoration and graffiti preservation efforts, and structural engineers stabilized interior staircases and basement supports. The house was furnished with donated period furniture and accessories before the ribbon cutting.

Site work delayed planned rest room construction and rear porch reconstruction, which is now expected to be complete in FY18.

Donations to Liberia’s Restoration Fund totaled $7,218 in FY17.

LIBERTY STREET MARKERThe significance of the Manassas Liberty Street neighborhood was recognized during a historic sign unveiling at the corner of Liberty and Prince William Streets.

The sign details the post-Civil War settlement of African Americans on Liberty Street, and also recognizes the Brown School, the first African American school in Manassas. As early as 1870, African Americans began settling here, and by 1895 they began building homes on what was then called Liberty Avenue and nearby Douglas Street. Carpenters, stone masons, laundresses, domestic servants, and government clerks settled here before the 1917 town ordinance that segregated housing for Manassas citizens.

Bill Olson, an area resident who has tirelessly promoted Manassas and Prince William County’s rich history, donated the sign.

UNVEILED

Council Member Sheryl Bass and HRB Chair Rob Fisher (center) join HRB members and donors in cutting the ribbon celebrating Liberia’s interior restoration.

Bill Olson unveiled the new Liberty Street marker as residents look on.Bill Olson unveiled the new Liberty Street marker as residents look on.

69

$83,295.07The monetary value of the 3450.5 hours of service contributed by our volunteers. The estimated value of volunteer time for 2017

is $24.14 per hour according to the Independent Sector.

Four Parks, Culture & Recreation volunteers were honored as 2017 City of Manassas Volunteers of the Year.John Morris (top row far left) works at least four days a week on Greater Manassas Baseball League (GMBL) fields during the season, mowing grass, dragging dirt base paths, weeding grass, and cleaning the fields. Knowing that the city has limited resources available to maintain baseball fields, John organized the purchase and the installation of new turf in the batting cages, and even rented equipment like a turf/sod cutter to give the fields a more professional look. A fellow coach marveled at how, despite a serious health scare last year, John continued with his dedicated service. "This did not slow John down… he kept working on the fields and coaching the team."

Judy Schornick (first row far left) has primarily worked with the museum curator on collections and exhibit projects. As a former teacher at Haydon Elementary, Judy is used to being organized. Judy has been working with the curator to catalogue and inventory the museum’s collections at an off-site storage facility. Her work is an important contribution in the effort to digitize the collection so items will be easier to find. “Her attention to detail is spot-on and is the perfect match for doing this type of work. And I love her positive attitude. She’s a very upbeat person and fun to work with,” says curator Mary Helen Dellinger.

Irwin and Luiz Soto (front row far right) found that a language barrier often prevented their Bristoe Station neighbors from fully participating in their community. To encourage more community participa-tion and help improve their neighborhood, they partnered with the Manassas Boys and Girls Club, hosted many neighborhood clean-ups, recruited neighbors to participate in a city focus group, joined the Citizens Advisory Committee for Parks, organized a Movie Night for area youth, and secured donations for Haydon School. Perhaps most importantly, the Sotos encouraged their neighbors to become engaged in city government and their local schools and improve their quality of life.

10

VOLUNTEERS

Our volunteers make a difference in a variety of ways: (left) volunteers helped maintain Liberia’s walking trails during National Public Lands Day; (center) volunteers read to Boys and Girls Club students during the 12 Days of Giving, a city employee charitable initiative organized by the division; docent Dave Button talked about his museum work during a Rotary Club presentation.

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11

VISITORSMuseum attendance increased slightly this year, the second year after free admission began. The number of visitors at the Historic Manassas Inc. (HMI) Visitor Center declined slightly from last year. With the exception of the centrally located Valentine Museum in Richmond, the museum’s admission numbers compared favorably to other area museums of a similar size.

The number of vitual visitors who view the museum’s web pages continues to rise, with a 14.9% increase in museum page views, with 18,788 home page views and 18,161 views of other popular museum pages. Parks-related pages had 20,515 views.

Online and print media produced 104 positive stories about museum programs and events in FY17 that encouraged local and regional visitation, representing a 121% increase from FY16. Several additional stories featured improvements to the Weems School playground.

1.5%

3.5%

Virginia Tourism Corporation reported increases in tourism-related revenue and employment in the City of Manassas in the most recent years reported.

& TOURISM

FY15 FY16 FY17Visitor Center 19,880 22,606 22,501Museum 7,787 12,185 12,910

Manassas Visitors

LynchburgMuseum

CulpeperMuseum

TheValen�ne,Richmond

ManassasMuseum

FY17 9,367 9,068 14,019 12,910

Visitor Comparison with Similar Museums

i t i l t d

Employment Expenditures Local TaxReceipts

Payroll

FY14 572 $66,978,977 $1,684,041 $9,920,843FY15 575 $67,060,239 $1,741,597 $10,560,293FY16 580 $68,061,000 $1,802,103 $11,173,532

Manassas Travel Economic Impacts

increase in travel expenditures

increase in local tax receipts

71

FACTS FIGURES&

12

The Round it Up promotion that allows visitors to “round up” their Echoes purchase to the nearest dollar amount, began in April of 2016. Donations for the same three months in FY17 increased by 32 percent. Revenue from donation boxes and Round it Up was up 18 percent over last year.

Echoes sales revenue increase of 5% exceeds the U.S. Census Bureau report of 3.4% average merchandise sales increases nationwide over last year.

Program revenue increased 10% due to a large Manassas Battlefield group tour, and a Prince William County schools group tour.

The large decrease in donations is due to a one-time $125,000 donation in FY16. Compared to FY15, donations have increased 233%.

New Echoes custom products with a local flair included: this pin and other jewelry featuring the dragon icon used in prominent architect Albert Speiden’s business; and this magnifier, decorated with a historic Manassas print.

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

AdmissionRevenue

Gross StoreRevenue

ProgramRevenue

Dona�ons TotalRevenue

2015 $17,689 $103,321 $6,270 $2,410 $127,2802016 0 $116,124 $8,519 $129,617 $254,2602017 0 $122,442 $9,400 $8,027 $139,869

All Revenue

The division’s easier to use ecommerce site now includes online sales for park and field rentals and pool passes. The online sales, which began in March, represented 10% of all sales, and are increasing as traffic increases on the division’s new web site.

The division’s easier to use ecommerce site now includes onlinesales for park and field rentals and pool passes. The online sales, which began in March, represented 10% of all sales, and areincreasing as traffic increases on the division’s new web site

manassasechoes.com

72

(left) Visitor Services Aide Rachel Bolton was interviewed by Harrisburg, Pa. Fox 43 about her participation in Gettysburg living history as an artillery

re-enactor. (center) Curator Mary Helen Dellinger was interviewed by NBC Washington about the Not for Glory exhibit. (right) Lisa Sievel-Otten provided an

overview of Manassas history for a Voice of America Armenia production.

(top) The Museum won second place in the 2017 Virginia Living Best of Virginia contest for museums in the Northern Virginia region. (bottom) A Google five star review for the museum.

(left) Richmond Family Magazine mentioned the museum in a Manassas day trip feature. (right) Manassas, A Postcard History, by Lisa Sievel-Otten, was published and premiered at a museum book talk. All proceeds from the book benefit Liberia’s restoration.

(left) Visitor Services Aide Rachel Bolton was interviewed by

M H l D llinger was intervieHarrisburg, Pa. Fox 43 about her participation in Getty

N f Gl xhiterviewed by Hysburg living history as an artillery

20conVsta

tion in Getty

RECOGNITIONS

13

(lefMmufeaPoLipumuproLi

op) The Museum won second place in the (top

73

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 22, 2018

Time Estimate: 10 Minutes

Agenda Title: Presentation: Property Code Enforcement Update

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council:

N/A

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning Managermarcieri@manassasva.gov(703) 257-8232

74

CASE TOTALS

TYPE NEW CASES CASES CLOSED CLOSED W/IN 45 DAYS % CLOSED W/IN 45 DAYSTALL GRASS 58 66 63 95%

GRAFFITI 2 1 1 100%SNOW AND ICE 0 0 0 N/A

WORK W/O PERMITS 38 32 30 94%SOLID WASTE CODE 21 21 20 95%

PROPERTY MAINT. CODE 42 66 34 52%ZONING 153 154 140 91%TOTALS: 314 340 288 85%

INSPECTION TOTALS

QUARTER TOTAL INSPECTIONS CASESQ1 376 Total New Cases Processed 1Q2 370 Total Cases Active 0Q3 N/A Total Cases Closed 2

Q4 N/ATOTALS: 746

RENTAL INSPECTION PROGRAM

DISTRICTSTOTAL UNITS (OWNER

OCCUPIED & RENTAL)TOTAL UNITS ACTIVE PERCENT UNITS ACTIVE

RENTAL CERTIFICATES ISSUED

FY18Georgetown South 860 150 17% 4

Holmes Heights 37 5 14% 1Manassas Gardens 34 21 62% 0

TOTALS: 931 176 19% 5

RIGHT OF WAY SIGN REMOVAL ELEVATOR INSPECTION PROGRAMTOTAL SIGNS REMOVED TOTAL ELEVATORS CERTIFICATES ISSUED

418 112 60

PROPERTY CODE ENFORCEMENT: FY18 MID-YEAR SUMMARY (JULY 1, 2017 THROUGH DEC. 31 2017)

RESIDENTIAL OVERCROWDING (ERC)

75

Section 70-93 Dangerous Structures, Derelict Buildings, and Spot Blight Abatement Watch List

As of: 12/31/2017

Street No. Owner

70-93

Code

(A, B

or C)

VacantBoarded

Up

Taxes

CurrentUtilities

NOV

Issued

Referred

to City

Attorney

CommentsDate

Updated

Aspen Place 9615 King C Yes O-2011-07; Abated August 2016; monitoring CLOSED

Beech Place 9714 Collins Yes No Yes No ('07) No No No violations; monitoring CLOSED

Bragg Lane 9774 Thomason Yes No Yes No ('15) Yes No Exterior repairs completed June 2016; monitoring CLOSED

Bragg Lane 9787 Paz C Yes Yes No No No NoO-2017-11; new owner 10/29/17; repairs underway 12/31/2017

Buckner Road 9805 Culligan Yes Yes Yes Yes Yes No Boarded up Sept. 2017; NOV for tall grass and property

maint. violations issued; repairs underway 12/31/2017

Byrd Drive 9274 Wilson Yes No Yes Yes Yes No Exterior repairs completed August 2017; monitoring CLOSED

Cannon Ridge Drive 8951 Taylor Abated August 2017 CLOSED

Centreville Road 9023 Ghias B R-2012-76; Demolished 2012 CLOSED

Cockrell Road 9828 Jehovah W Demolished June 2016 CLOSED

Dean Drive 10060 Crigger/Cowne Demolished May 2017 CLOSED

Douglas Street 9217 Ngo Abated 2011 CLOSED

Easton Court 9221 Ward Abated May 2016 CLOSED

Grant Avenue 9309 Compton B Demolished 2011 CLOSED

Grant Avenue 9504 Corridy Demolished CLOSED

Liberty Street 9514Lomax Smith

Living Trust Yes Yes Yes No Yes Yes

ARB denied demo 12/13/16; criminal charges filed for

property maint. violations; Court date 2/16/18; pending

new ownership 12/31/2017

Liberty Street 9512Lomax Smith

Living Trust Yes Yes Yes No Yes Yes

ARB denied demo 12/13/16; criminal charges filed for

property maint. violations; Court date 2/16/18; pending

new ownership 12/31/2017

Main Street 9516 Bui & That Abated February 2017 CLOSED

Merrimack Drive 9003 Dean Abated December 2016 CLOSED

Pickett Lane 9710 King C Yes O-2011-07; Abated August 2016; monitoring CLOSED

Portner Avenue 8931 Keefe Abated 2015 CLOSED

Prescott Avenue 9300 Feaganes A R-2011-73; Abated 2011 CLOSED

Prince William Street 9519 Stewart C Demolished April 2017 CLOSED

Prince William Street 9530 Hess B R-2011-60; Demolished 2011 CLOSED

Sudley Road 9008 Sutphin Abated 2011 CLOSED

Wellington Road 9460 Alexander B R-2011-59; Demolished 2011 CLOSED

Color Code:

Actively seeking designation

Considering seeking designation

Closed either repaired or demolish

P:\SPOT BLIGHT\Section 70-93 List Page 1

76

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 22, 2018

Time Estimate: 10 Minutes

Agenda Title: Update: Economic Development Department

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council: January 23, 2017

Summary and/orComments:

Patrick Small, Economic Development Director, will present a report detailing the department’s activities and its support of the goals and objectives identified in the City Council’s Strategic Plan.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Patrick J. Small, Economic Development Directorpsmall@manassasva.gov(703) 257-8881

77

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 22, 2018

Time Estimate: 10 Minutes

Agenda Title: Report: Historic Manassas, Incorporated (HMI)

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council: January 23, 2017

Summary and/orComments:

Debbie Haight, HMI Director, will present a report detailing the organization’s activities and its support of the City through its promotion of tourism and economic development.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Patrick J. Small, Economic Development Directorpsmall@manassasva.gov(703) 257-8881

78

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 12, 2018

Time Estimate: 15 Minutes

Agenda Title: Authorization of a Closed Meeting

Recommendation: Authorize a Closed Meeting

Motion: I move that Council convene in a closed meeting to discuss the following, as permitted by Virginia Code § 2.2-3711 (A) (1) to discuss recommendations for appointments to Boards, Committees, and Commissions.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: W. Patrick Pate, City Managerppate@manassasva.gov(703) 257-8212

79

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: December 11, 2017

Time Estimate: N/A

Agenda Title: Certification of the Closed Meeting

Recommendation: Certify the Closed Meeting

Motion: I move that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: W. Patrick Pate, City Managerppate@manassasva.gov(703) 257-8212

80