city of tomahawk water and sewer utility …92cbfad3-200b-4da9-a326... · water and sewer utility...

COMMISSION MEMBERS

BRUCE HETZEL VICE CHAIRPERSON TERM EXP. 2020 SCOTT BORCHARDT TERM EXP. 2017 DALE ARTHUR TERM EXP. 2019 VACANT TERM EXP. 2018 BILL PAULSON TERM EXP. 2021

“WINTER, SPRING,

SUMMER, FALL… TOMAHAWK HAS IT ALL”

CITY OF TOMAHAWK WATER AND SEWER UTILITY COMMISSION Tuesday, December 27, 2016 City Hall, Council Chambers 8:00AM 23 N 2nd Street

Any additions to this agenda will be added to the original posted at City Hall. Any person who has a qualifying disability as defined by the American’s with Disabilities Act, that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Clerk-Treasurer at City Hall, 453-4040, at least three days prior to the meeting so any necessary arrangements can be made to accommodate each request.

PLEASE TURN CELL PHONES ON SILENT DURING MEETINGS Posted: 12/21/2016 of 1

AGENDA 1. CALL TO ORDER

2. PUBLIC COMMENTS (During this item on the agenda the Commission listens to oral

comments from members of the public on non-agenda items. When speaking please state your name and limit your time to five minutes.)

3. MINUTES - October 25, 2016

4. CHECKS ––16185 – 16261 in the amount of $191,627.87

5. FINANCIAL REPORT –December 20, 2016

6. OLD BUSINESS

a. Well House No. 4 and No. 5 Rehab b. Review of Chapter 98 Utilities, Article III Sewer and Sewage Disposal

7. NEW BUSINESS

a. 2017 Water Budget b. “Fill Satiation” Location

8. DIRECTOR’S REPORT

9. NEXT MEETING DATE(S) – January 31, 2017 at 8:00AM

10. ADJOURN

Water and Sewer Utility Commission October 25, 2016 Page 1 of 3

MINUTES OF THE 1

WATER AND SEWER UTILITY COMMISSION 2

City of Tomahawk 3

City Council Chambers 4

October 25, 2016 5

6 CALL TO Chairperson ERICKSON called the meeting of the Water and Sewer Utility Commission 7 ORDER to order at 8:01AM. 8 9 ROLL CALL Members present were William Erickson, , Dale Arthur, Bill Paulson and Bruce Hetzel. 10

Absent was Scott Borchardt 11 12

Also present was Interim Director of Public Works John Cole, Water Head Operator 13 Brandon Strelow, Waste Water Head Operator Dave Van De Weerd, Clerk-Treasurer 14 Amanda Bartz, and Deputy Clerk-Treasurer Loretta Wanta. 15

16 PUBLIC There were no public comments. 17 COMMENTS 18 19 MINUTES HETZEL MOVED to approve the September 27, 2016 minutes and PAULSON seconded. 20

The VOTE was unanimous. 21 22 CHECKS The Commission reviewed and discussed the checks as presented. ARTHUR MOVED to 23

approve checks 16140 – 16184 in the amount of $119,665.93 and HETZEL seconded. 24 The VOTE was unanimous. 25

26 FINANCIAL HETZEL MOVED to approve the Financial Report as presented and ERICKSON seconded. 27

The VOTE was unanimous. 28 29 OLD 1.) Well House No. 4 and No. 5 Rehab 30 BUSINESS 31 Greg Droessler from Town & Country Engineering presented to the Commission a 32

proposal for the rehabilitate the well house facilities. Included in this update to the well 33 houses would be roof, gutter and window replacement, valve replacement and tree 34 removal at the sites. 35

36 ERICKSON MOVED to accept Town and Country Engineering’s proposal for the upgrade 37

to Well House No. 4 and No. 5, with the engineering costs not to exceed $43, 900. 38 ARTHUR seconded. The VOTE was unanimous. 39

40 41 42


2.) Capacity, Management, Operation and Maintenance (CMOM Report) 1 2 ERICKSON moved to accept the CMOM and place it on file and PAULSON seconded. The 3

VOTE was unanimous. 4 5

3.) Waste Water Projects 6 7 Waste Water Plant Updates 8 9 DAVE VANDE WEERD scheduled a meeting with Greg Gunderson from MSA for a final 10 walk through. 11 12 Collection System Rehabilitation Updates 13 14 There was nothing new to report. 15 16 4.) Televise Sanitary Sewer on West Wisconsin Avenue – Sand in Manhole 1.16 at the 17 Intersection of Tomahawk Avenue and Wisconsin Avenue 18 19 JOHN COLE reported that the sewer had been televised and that they did not find any 20 sand, but there is a broken lateral at King’s Bakery. 21

22 NEW 1.) 2016 Wage Survey from the Rural Water Association 23 24 ERICKSON explained that current wages for the employees of the City of Tomahawk’s 25

Water and Sewer Departments are below the average market wages. JOHN COLE stated 26 the in order to bring the employees up to market, the employees would need a 5.15% 27 increase in salary in 2017. COLE would also like to implement a $3.00 per hour weekend 28 rotation. The weekend would start at 2 pm on Friday and end at 6 am on Monday, with 29 a cost of $192 per weekend. The on call employee would answer all calls pertaining to 30 water and sewer. 31

32 ERICKSON MOVED to forward to the Personnel Committee and the Common Council to 33

give the employees the 3.25% raise in wages and to have the $3.00 per hour weekend 34 rotation schedule. ARTHUR seconded. The VOTE was unanimous. 35

36 2.) 2016 Water Budget “Project” Updates 37 38 BRANDON STRELOW reported that the Gate Valves and Fire Hydrant for Wells has been 39

completed. The Pump Houses were discussed early with Town and Country Engineering 40 still working on the rehab design. The change over to the new Neptune meters is 41 progressing with approximately 50% of the 106 new meters installed. 42

43


The Highway 86 Water Main Crossing was originally quoted to bore under State 1 Highway 86, which is not allowable on a State Highway. The original pipe will have to be 2 removed from the casing and be replaced with a new pipe. 3

4 ERICKSON MOVED to delay the Highway 86 Water Main Crossing at this time and put in 5

the 2017 Budget. HETZEL seconded. The VOTE was unanimous. 6 7 BRANDON STRELOW reported the meter for the Bulk Water Fill Station is ready for 8

2017. HETZEL MOVED to have the Water Fill Station at the Water Tower and PAULSON 9 seconded. The VOTE was unanimous. 10

11 3.) Grit Pump Replacement 12 13 DAVE VAN DE WEERD stated that the grit pump had to be replaced, but had to order a 14

different brand as the original brand would take up to 16 weeks to receive. The original 15 pump will need to be ordered and installed at a later date. Erickson asked if the pump 16 could be put in the 2017 budget. 17

18 DIRECTOR’S JOHN COLE reported that Ed Nystrom, LTE employee is done for 2016. New shelving 19 REPORT and painting has been done at the Water Department. Sludge hauling is finished for 20 2016. 21 22 ERICKSON stated he had been thinking a lot about his position on the Water and Sewer 23

Commission and had decided to resign after the current meeting. ERICKSON suggestion 24 to the Mayor and the Commission to look for someone to bring value to the Water and 25 Sewer System. 26

27 Review of Chapter 98 Utilities, Article III Sewer and Sewage Disposal 28 29 The Commission reviewed Section 98-62 Definitions, starting at the top of page four of 30

Definitions and ending on page 7 at the end of Section 98-62 Definitions. 31 32 NEXT The Water and Sewer Utility Commission will meet on November 29, 2016 at 8:00AM at 33 MEETING City Hall in the Council Chambers. 34 35 ADJOURN ERICKSON MOVED to adjourn the meeting of the Water and Sewer Utility Commission 36

and PAULSON seconded. The VOTE was unanimous. The meeting was adjourned at 37 9:17AM. 38

39 Approved: Draft 40 Clerk-Treasurer, Amanda L. Bartz, CMC 41

Reprint Check Register - Quick Report - ALL 14:06 PMACCT

1ST MERIT - WATER AND SEWER CHECKING ALL Checks

Posted From:

Thru Account:Thru: 12/20/2016

______________________________________________________________________________________Check Nbr Check Date Payee Amount

From Account:10/21/2016

12/21/2016 Page:

-48.0312303 KNOPE, JON

VOID CHECKManual Check

10/27/2016

-70.1412474 GUARANTY TITLE SERVICES, INC


10/27/2016

-151.8912957 VERIZON WIRELESS


10/27/2016

-12.6813156 MINNESOTA LIFE


10/27/2016

204.2016185 UNITED STATES POSTAL SERVICE

Wtr Billing 8/16

10/21/2016

8,050.1616186 CITY OF TOMAHAWK SOLID WASTE FUND

REFUSE COLLECTION

11/01/2016

84.8516187 CITY OF TOMAHAWK SOLID WASTE FUND

REFUSE COLLECTION

11/01/2016

16,132.7116188 CITY OF TOMAHAWK

Taxes Due to City

11/04/2016


Payroll

11/04/2016

360.9216190 FRONTIER

Maintenance of Plant

11/04/2016

5,000.0016191 LOCAL GOVERNMENT INVESTMENT POOL

Due to General Fund

11/04/2016

316.1716192 SHELL FLEET PLUS

Transportation

11/04/2016


Supplies, Billings

11/04/2016

2,352.1016194 WISCONSIN PUBLIC SERVICE

Power & Fuel for Pumping

11/04/2016

22,195.0016195 SUPERIOR SEWER AND WATER INC

1007662 Replace Valves

11/07/2016


Due To/From Payroll

11/11/2016

826.9016197 DIVISION OF UNEMPLOYMENT INSURANCE

Miscellaneous Expenses

11/11/2016

162.1816198 EAGLE WASTE & RECYCLING INC.

Miscellaneous General Expense

11/11/2016

10.7616199 MINNESOTA LIFE

Employment Benefit

11/11/2016



Posted From:




12/21/2016 Page:

670.3116200 TOMAHAWK ACE HARDWARE

Maint Treatment/Disposal Plant

11/11/2016


Power & Fuel for Pumping

11/11/2016


REFUSE COLLECTION

11/15/2016

563.3916203 AUCA CHICAGO MC LOCKBOX

1677486363 Uniforms 10/18

11/20/2016

9.9816204 BUMPER TO BUMPER TOMAHAWK

640-138052 Socket

11/20/2016

122.3216205 CHARTER COMMUNICATIONS

715-453-2404

11/20/2016

274.8616206 CITY OF TOMAHAWK

DELINQUENT UTILITIES ON TAX ROLL

11/20/2016


REFUSE COLLECTION

11/20/2016

77.6116208 DIGGERS HOTLINE

161 0 57101 Tickets for 10/2016

11/20/2016

40.6516209 FERGUSON WATERWORKS #1476

0210400 Cotter Pin

11/20/2016

449.2016210 GRAINGER

9262025472 Paper Chart

11/20/2016

13,195.0016211 H & H SEPTIC SERVICE, LLC

3699 10 Hrs Big Wheels

11/20/2016

95.6716212 H & R SAFETY SOLUTIONS LLC

1165 Gloves

11/20/2016

765.0016213 HD SUPPLY WATERWORKS, LTD

G301871 Check Valve

11/20/2016

274.7116214 L. W. ALLEN, LLC

102159 Anchor

11/20/2016

248.1116215 NORTHERN LAKE SERVICE INC

302494 Nitrogen, Phosphorus

11/20/2016

144.3016216 NXKEM PRODUCTS

1097409 Formulation Conc

11/20/2016

49.9916217 RADIO SHACK

10067199 Antivirus

11/20/2016

11,223.9416218 SECURITY HEALTH PLAN

Dec Health Ins Prem

11/20/2016



Posted From:




12/21/2016 Page:

8.0016219 U.W. SOIL TESTING LAB

557063092016 Routine Farm Soil

11/20/2016

891.6916220 UNITED LABORATORIES

169017 Bio Block, Wipes

11/20/2016

97.8616221 USA BLUE BOOK

083457 Gloves

11/20/2016

221.0616222 VERIZON WIRELESS

715-966-0464

11/20/2016

25.0016223 WISCONSIN STATE LAB OF HYGIENE

479345 Fluroide

11/20/2016


REFUSE COLLECTION

11/23/2016


Wtr Billing 9/16

12/02/2016

292.0416226 O.K. PRINTING

36321 Utility Bills

12/09/2016


Taxes & Administration Due to City

12/09/2016


11/23 Wtr Payroll

12/09/2016


REFUSE COLLECTION

12/09/2016

826.9016230 DIVISION OF UNEMPLOYMENT INSURANCE

8084918 C Aalsma

12/09/2016

103.8816231 EAGLE WASTE & RECYCLING INC.

239063 Trash Service

12/09/2016

360.9216232 FRONTIER

715-453-3143-010165-5

12/09/2016

5,000.0016233 LOCAL GOVERNMENT INVESTMENT POOL

Deposit to 835286 Sub Acct 11

12/09/2016

294.6116234 MENARDS

41806 Credit

12/09/2016

10.7616235 MINNESOTA LIFE

2832L-G Jan Life Ins

12/09/2016

182.8116236 SHELL FLEET PLUS

0611 430785 80.08g Unlead

12/09/2016

446.9416237 TOMAHAWK ACE HARDWARE

326118 Rope Clip

12/09/2016



Posted From:




12/21/2016 Page:


135-07 Lift Station #4

12/09/2016

750.0016239 WORKHORSE SOFTWARE SERVICES INC

Support Fee

12/09/2016


REFUSE COLLECTION

12/13/2016

185.2716241 CITY OF TOMAHAWK

PAYMENT SHOULD BE ON TAXES 002-0555

12/19/2016


Wtr Billing 10/16 & 11/16

12/19/2016

355.6316243 AUCA CHICAGO MC LOCKBOX

Other Operating Supplies

12/20/2016

58.9516244 BUMPER TO BUMPER TOMAHAWK

Maintenance Treatment/Disposal Plant

12/20/2016

122.3216245 CHARTER COMMUNICATIONS

Miscellaneous Supplies

12/20/2016

127.2816246 CITY OF TOMAHAWK SOLID WASTE FUND

Due to Solid Waste Fund

12/20/2016

4,856.2816247 CRANE ENGINEERING SALES INC

Maintenance Treatment/Disposal Plant

12/20/2016

37.8116248 DIGGERS HOTLINE

Outside Services

12/20/2016

386.0516249 FERGUSON WATERWORKS #1476

Trans & Dist Supplies

12/20/2016

145.8316250 GRAINGER

Other Operating Supplies

12/20/2016

4,334.7516251 GREAT LAKES TV SEAL INC

Outside Service - Test/Sludge haul

12/20/2016

645.7416252 HYDRITE CHEMICAL CO

Water Treatment - Chemicals

12/20/2016

715.0016253 L & S ELECTRIC INC

Secondary Treatment Equipment

12/20/2016

285.0016254 MSA PROFESSIONAL SERVICES, INC.

Outside Services Employed

12/20/2016

660.5516255 NCL OF WISCONSIN INC

Office Supplies/Expenses

12/20/2016

578.6216256 NORTHERN LAKE SERVICE INC

Outside Service Test/Sludge Haul

12/20/2016



Posted From:




12/21/2016 Page:

2,513.3116257 ROSS VALVE MFG CO INC

Pump Expense

12/20/2016

8.0016258 U.W. SOIL TESTING LAB

Outside Service Test/Sludge haul

12/20/2016

178.2216259 USA BLUE BOOK

Mainteance Treatment/Disposal Plant

12/20/2016

238.7116260 VERIZON WIRELESS

Maintenance of Plant

12/20/2016

153.0016261 WISCONSIN STATE LAB OF HYGIENE

Outside Services Employed

12/20/2016

191,627.87Grand Total

City of TomahawkP.O. Box 469, Tomahawk, WI 54487(715) 453-4040 phone (715) 453-2717 faxwww.cityoftomahawk.com

To: Members of the Tomahawk Water and Sewer Utility CommissionFrom: Amanda L. Bartz, Clerk-TreasurerSubject: Non-Audited Financial Report

96,349.72$ 168,563.78$

(192,943.27)$ 71,970.23$

55,777.11$ 46,357.37$

174,104.71$

335,718.59$ 178,675.21$

Balance3,153,318.73$

Next Payment Date

123,120.00$ Next Payment Date

3,925,000.00$ Next Payment Date

7,201,438.73$

Due to General Fund from Water 97,270.85$ Due to General Fund from Sewer 59,180.80$

4/1/2017

N. 4th St Utilities/River Crossing - Matures 2028 -1.250%339,059.38$ 4/1/2017

We, the members of the Tomahawk Water and Sewer Utility Commission, have examined to the extent we feel necessary, and approve the above numbered checks with a value of :

192,943.27$

Total Debt

December 20, 2016

Total Treasurer's Cash Last Report October 21, 2016

1st Merit Saving Account

Fund Balances:

Debts:

Credits- Cash Receipts/Transfers Debits - Checks Total Treasurer's Cash October 20, 2016

State Local Government Investment PoolTotal Cash Available

Equipment Replacement FundClean Water Debt Fund

170,663.79$ 5/1/2017

S. Tomahawk Ave. - Matures 2022 - Interest 2.250%$22,418.10

Clean Water Fund - Matures 2035 - Interest 2.363%

Budget Comparison - Detail

______________________________________________________________________________________________________________________________________________________

2016

2016 BudgetStatus Budget

% ofDecember

Fund: 610 - WATER FUND

1

ACCT

4:14 PM12/21/2016

Actual 2016Account Number 12/31/2016 Budget

Page:

0.00 0.00 0.00 0.00610-00-44180-000-000 NON OPERATING RENTAL 0.00

430.99 400.00 30.99 107.75610-00-44190-000-000 INTEREST AND DIVIDEND INTEREST 0.00

412.14 607.19 -195.05 67.88610-00-44191-000-000 INTEREST SPECIAL ASSESSMENTS 0.00

0.00 0.00 0.00 0.00610-00-44192-000-000 CAPITAL CONTRIBUTIONS 0.00

-40.00 0.00 -40.00 0.00610-00-44210-000-000 MISC. NON-OPERATING INCOME 0.00

0.00 0.00 0.00 0.00610-00-44290-000-000 AMORTIZATION OF DEBT PREMIUM 0.00

0.00 0.00 0.00 0.00610-00-44601-000-000 BULK WATER SALES 0.00

208,121.35 198,000.00 10,121.35 105.11610-00-44611-000-000 RESIDENTIAL WATER 52,296.83

6,839.20 8,000.00 -1,160.80 85.49610-00-44612-000-000 MULTI FAMILY RESIDENTIAL WATER 1,321.40

94,425.32 90,000.00 4,425.32 104.92610-00-44613-000-000 COMMERCIAL WATER 24,406.85

78,958.23 75,000.00 3,958.23 105.28610-00-44615-000-000 INDUSTRIAL WATER 22,265.45

14,649.14 13,000.00 1,649.14 112.69610-00-44617-000-000 PUBLIC AUTHORITY WATER 3,112.10

0.00 0.00 0.00 0.00610-00-44619-000-000 INTERDEPARTMENTAL WATER 0.00

13,050.00 10,000.00 3,050.00 130.50610-00-44620-000-000 PRIVATE FIRE -WATER 3,060.00

201,319.25 219,621.00 -18,301.75 91.67610-00-44630-000-000 PUBLIC FIRE PROTECTION 0.00

33,080.78 25,000.00 8,080.78 132.32610-00-44700-000-000 CUSTOMER FORFEITED PENALTIES -26.05

0.00 0.00 0.00 0.00610-00-44710-000-000 MISC. SERVICE REVENUE 0.00

41,896.28 38,773.32 3,122.96 108.05610-00-44720-000-000 WATER TOWER RENT 3,659.89

439.71 3,500.00 -3,060.29 12.56610-00-44740-000-000 MISC. WATER REVENUE 0.00

1,189.11 1,000.00 189.11 118.91610-00-44741-000-000 RECONNECTS -MISC. SERVICE 80.00

======================================================================================================================================================

LICENSES AND PERMITS 110,176.47 101.74694,771.50 11,869.99682,901.51======================================================================================================================================================

0.00 0.00 0.00 0.00610-10-49200-000-000 TRANSFER 0.00

======================================================================================================================================================

DONATIONS 0.00 0.000.00 0.000.00======================================================================================================================================================

======================================================================================================================================================

694,771.50 682,901.51Total Revenues 110,176.47 101.7411,869.99======================================================================================================================================================


______________________________________________________________________________________________________________________________________________________

2016


% ofDecember


2

ACCT

4:14 PM12/21/2016


Page:

136,241.87 136,242.10 0.23 100.00610-00-57080-000-000 TAXES 11,353.51

7,480.43 7,015.16 -465.27 106.63610-00-57081-000-000 TAXES -FICA 290.70

0.00 0.00 0.00 0.00610-00-57343-000-000 ASSET:DISTRIBUTION MAINS 0.00

0.00 0.00 0.00 0.00610-00-57345-000-000 NEW SERVICES 0.00

0.00 0.00 0.00 0.00610-00-57346-000-000 METERS 0.00

0.00 0.00 0.00 0.00610-00-57390-000-000 ASSET:STRUCTURES & IMPROVEMENT 0.00

0.00 0.00 0.00 0.00610-00-57392-000-000 ASSET: TRANSPORTATION EQUIPMNT 0.00

0.00 0.00 0.00 0.00610-00-57394-000-000 TOOLS,SHOP & GARAGE EQUIP 0.00

54,160.47 72,313.96 18,153.49 74.90610-00-57403-000-000 DEPRECIATION 0.00

23,109.75 30,813.00 7,703.25 75.00610-00-57404-000-000 CONTRIBUTED DEPREC (NON-OP) 0.00

0.00 93,425.00 93,425.00 0.00610-00-57427-000-000 PRINCIPAL ON DEBT 0.00

0.00 0.00 0.00 0.00610-00-57428-000-000 AMORTIZATION OF DEBT DISCOUNT 0.00

38,522.15 38,522.15 0.00 100.00610-00-57431-000-000 INTEREST ON DEBT 0.00

39,204.40 40,121.56 917.16 97.71610-00-57600-000-000 OPERATING SUPERVISION 3,084.78

8,136.83 8,000.00 -136.83 101.71610-00-57602-000-000 SOS MISCELANEOUS SUPPLIES 977.70

115.31 500.00 384.69 23.06610-00-57605-000-000 MAIN OF WATER SOURCE PLANT 0.00

2,612.78 1,156.50 -1,456.28 225.92610-00-57620-000-000 PUMP EXPENSE - LABOR 93.12

18,482.35 23,000.00 4,517.65 80.36610-00-57622-000-000 PUMP EXPENSE - FUEL/POWER 1,799.64

5,274.75 2,500.00 -2,774.75 210.99610-00-57623-000-000 PUMP EXPENSE - OTHER EXPENSES 2,519.24

3,015.22 3,150.00 134.78 95.72610-00-57625-000-000 PUMP EXPENSE - MAINT OF PLANT 185.81

2,872.62 925.20 -1,947.42 310.49610-00-57630-000-000 WATER TREATMENT - LABOR 224.50

15,229.96 25,000.00 9,770.04 60.92610-00-57631-000-000 WATER TREATMENT - CHEMICALS 645.74

2,482.30 2,590.56 108.26 95.82610-00-57640-000-000 TRANS & DIST - LABOR 0.00

31,684.61 13,000.00 -18,684.61 243.73610-00-57641-000-000 TRANS & DIST - SUPPLIES 386.05

2,486.81 9,000.00 6,513.19 27.63610-00-57650-000-000 TRANS & DIST - RES/STAND PIPE 251.93

13,478.67 18,735.30 5,256.63 71.94610-00-57651-000-000 TRANS & DIST - MAINTENANCE 0.00

5,531.14 20,013.80 14,482.66 27.64610-00-57652-000-000 TRANS & DIST - MAIN SERVICE 134.70

42,458.11 39,626.80 -2,831.31 107.14610-00-57653-000-000 TRANS & DIST - MANIT OF METERS 93.12

9,103.79 8,302.18 -801.61 109.66610-00-57654-000-000 TRANS & DIST - HYDRANT MAINT 44.90

0.00 0.00 0.00 0.00610-00-57655-000-000 TRANS & DIST - MAINT OTHER 0.00

19,960.00 25,000.00 5,040.00 79.84610-00-57656-000-000 TRANS & DIST - POWER OP EQUIP 0.00

8,563.82 0.00 -8,563.82 0.00610-00-57676-000-000 MAINT OF METERS 0.00

12,284.62 8,604.36 -3,680.26 142.77610-00-57901-000-000 CUST A/C - METER READ LABOR 186.24

24,933.84 24,933.84 0.00 100.00610-00-57902-000-000 CUST A/C - COLLECTION LABOR 2,077.82

1,250.80 1,400.00 149.20 89.34610-00-57903-000-000 CUST A/C - SUPPLIES, BILLING 242.69

0.00 0.00 0.00 0.00610-00-57904-000-000 CUST A/C - UNCOLECTABLE ASSETS 0.00

918.00 1,080.00 162.00 85.00610-00-57920-000-000 ADMIN & GEN - LABOR 0.00

780.59 1,500.00 719.41 52.04610-00-57921-000-000 ADMIN & GEN - SUPPLIES & EXPEN 0.00

13,926.91 15,250.00 1,323.09 91.32610-00-57923-000-000 ADMIN & GEN - OUTSIDE SERVICE 271.50

0.00 0.00 0.00 0.00610-00-57923-001-000 ADMIN & GEN--OUTSIDE SERV 0.00

4,902.35 4,240.00 -662.35 115.62610-00-57924-000-000 ADMIN & GEN - INSURANCE 0.00

53,832.14 53,057.59 -774.55 101.46610-00-57926-000-000 ADMIN & GEN - EMPLOYEE BENEFIT 274.28

705.78 600.00 -105.78 117.63610-00-57928-000-000 ADMIN & GEN - REGULATORY COMM 0.00

6,533.96 6,000.00 -533.96 108.90610-00-57930-000-000 ADMIN & GEN--MISC EXPENSES 1,347.92

-422.74 0.00 422.74 0.00610-00-57930-001-000 ADMIN & GEN - UNCLAIMED PROP 0.00

5,861.59 5,000.00 -861.59 117.23610-00-57933-000-000 ADMIN & GEN - TRANSPORTATION 159.59

======================================================================================================================================================

CAPITAL OUTLAY 26,645.48 83.14615,715.98 124,903.08740,619.06======================================================================================================================================================

0.00 0.00 0.00 0.00610-00-59000-000-000 OTHER FINANCING USES 0.00

0.00 0.00 0.00 0.00610-00-59200-000-000 INTERFUND TRANSFER 0.00


______________________________________________________________________________________________________________________________________________________

2016


% ofDecember


3

ACCT

4:14 PM12/21/2016


Page:

======================================================================================================================================================

OTHER FINANCING USES 0.00 0.000.00 0.000.00======================================================================================================================================================

======================================================================================================================================================

615,715.98 740,619.06Total Expenses 26,645.48 83.14124,903.08======================================================================================================================================================______________________________________________________________________________________________________________________________________________________

-136,773.07-57,717.5583,530.99 -136.9779,055.52Net Totals


______________________________________________________________________________________________________________________________________________________

2016


% ofDecember

Fund: 620 - SEWER FUND

1

ACCT

4:14 PM12/21/2016


Page:

1,019.22 1,000.00 19.22 101.92620-00-44190-000-000 INTEREST AND DIVIDEND INTEREST 0.00

0.00 0.00 0.00 0.00620-00-44191-000-000 INTEREST SPECIAL ASSESSMENTS 0.00

0.00 0.00 0.00 0.00620-00-44192-000-000 CAPITAL CONTRIBUTIONS 0.00

4,191.13 3,000.00 1,191.13 139.70620-00-44210-000-000 MISC. NON-OPERATING INCOME 0.00

7,277.25 1,000.00 6,277.25 727.73620-00-44210-001-000 MISC. NON-OPERATING INCOME 221.74

0.00 0.00 0.00 0.00620-00-44290-000-000 AMORTIZATION OF DEBT PREMIUM 0.00

0.00 0.00 0.00 0.00620-00-44320-000-000 INTEREST CHARGED TO CONST 0.00

======================================================================================================================================================

LICENSES AND PERMITS 221.74 249.7512,487.60 7,487.605,000.00======================================================================================================================================================

1,209.81 1,100.00 109.81 109.98620-00-46211-000-000 FLAT RESIDENTIAL SEWER 172.83

575,422.39 525,000.00 50,422.39 109.60620-00-46221-000-000 METERED RESIDENTIAL SEWER 134,760.20

27,297.05 30,000.00 -2,702.95 90.99620-00-46221-001-000 METERED MULTI FAM RES SEWER 5,089.61

297,714.92 280,000.00 17,714.92 106.33620-00-46222-000-000 METERED COMMERCIAL SEWER 75,796.69

169,631.00 130,000.00 39,631.00 130.49620-00-46223-000-000 METERED INDUSTRIAL SEWER 48,337.56

46,515.11 40,000.00 6,515.11 116.29620-00-46224-000-000 METERED PUBLIC AUTHORITY 10,414.02

0.00 0.00 0.00 0.00620-00-46226-000-000 Leachate Treatment 0.00

0.00 0.00 0.00 0.00620-00-46230-000-000 BOD CHARGES - HARLEY DAVIDSON 0.00

0.00 0.00 0.00 0.00620-00-46310-000-000 PENALTIES 0.00

0.00 0.00 0.00 0.00620-00-46320-000-000 SERVICING CUSTOMER LATERALS 0.00

0.00 0.00 0.00 0.00620-00-46350-000-000 MISC. OPERATING REVENUE 0.00

======================================================================================================================================================

PUBLIC CHARGES FOR SERVICES 274,570.91 111.101,117,790.28 111,690.281,006,100.00======================================================================================================================================================

-37,197.76 0.00 -37,197.76 0.00620-10-49200-000-000 TRANSFER 0.00

0.00 0.00 0.00 0.00620-10-49200-001-000 TRANSFER TO OTHER FUNDS 0.00

======================================================================================================================================================

DONATIONS 0.00 0.00-37,197.76 -37,197.760.00======================================================================================================================================================

======================================================================================================================================================

1,093,080.12 1,011,100.00Total Revenues 274,792.65 108.1181,980.12======================================================================================================================================================


______________________________________________________________________________________________________________________________________________________

2016


% ofDecember

Fund: 620 - SEWER FUND

2

ACCT

4:14 PM12/21/2016


Page:

0.00 0.00 0.00 0.00620-00-59080-000-000 TAXES 0.00

10,901.72 13,224.78 2,323.06 82.43620-00-59081-000-000 TAXES -FICA 388.07

0.00 18,033.00 18,033.00 0.00620-00-59200-000-000 INTERFUND TRANSFER 0.00

0.00 0.00 0.00 0.00620-00-59313-000-000 COLLECTING MAINS & ACCESSORIES 0.00

0.00 0.00 0.00 0.00620-00-59379-000-000 ASSET: GEN EQUIP. LAB, COMMUNI 0.00

145,068.66 0.00 -145,068.66 0.00620-00-59403-000-000 DEPRECIATION 0.00

0.00 316,839.47 316,839.47 0.00620-00-59427-000-000 PRINCIPAL ON DEBT 0.00

122,096.54 164,050.51 41,953.97 74.43620-00-59431-000-000 INTEREST ON DEBT 0.00

0.00 0.00 0.00 0.00620-00-59432-000-000 AMORTIZATION OF DEBT DISCOUNT 0.00

132,081.88 156,219.35 24,137.47 84.55620-00-59820-000-000 OPERATION SUPERVISION & LABOR 4,713.14

56,594.32 65,000.00 8,405.68 87.07620-00-59821-000-000 POWER & FUEL FOR PUMPING 4,732.42

4,969.09 6,500.00 1,530.91 76.45620-00-59825-000-000 SLUDGE CONDITIONING CHEMICALS 0.00

0.00 0.00 0.00 0.00620-00-59826-000-000 OTHER CHEMICALS-SEWAGE 0.00

4,675.41 6,300.00 1,624.59 74.21620-00-59827-000-000 OTHER OPERATING SUPPLIES 555.10

21,324.35 7,363.00 -13,961.35 289.61620-00-59828-000-000 OPERATION-TRANSPORTATION 24.81

3,445.83 17,200.00 13,754.17 20.03620-00-59831-000-000 MAINT SEWAGE COLLECTIONS 44.64

11,697.34 12,000.00 302.66 97.48620-00-59832-000-000 MAINT COLLECTION SYSTEM PUMP 80.44

11,917.55 17,000.00 5,082.45 70.10620-00-59833-000-000 MAINT TREATMENT/DISPOSAL PLANT 235.58

4,856.28 0.00 -4,856.28 0.00620-00-59833-001-000 MAINT TREATMENT/DISPOSAL PLANT 4,856.28

47,753.31 10,000.00 -37,753.31 477.53620-00-59834-000-000 MAINT GENERAL PLANT STRUCTURE 0.00

0.00 0.00 0.00 0.00620-00-59834-001-000 MAINT GENERAL PLANT STRUCTURE 0.00

4,019.86 8,326.80 4,306.94 48.28620-00-59835-000-000 MAINT OF METERS 253.59

33,667.36 33,900.00 232.64 99.31620-00-59840-000-000 BILLING, COLLECTING & ACCTG 2,944.07

7,112.82 8,326.80 1,213.98 85.42620-00-59842-000-000 METER READING 388.29

918.00 1,080.00 162.00 85.00620-00-59850-000-000 ADMIN & GENERAL SALARIES 0.00

8,122.94 9,000.00 877.06 90.25620-00-59851-000-000 OFFICE SUPPLIES & EXPENSES 782.86

37,548.30 25,000.00 -12,548.30 150.19620-00-59852-000-000 OUTSIDE SERVICES EMPLOYED 775.19

66,488.68 34,000.00 -32,488.68 195.55620-00-59852-001-000 OUTSD SERV.-TEST/SLUDGE HAUL 4,534.18

0.00 0.00 0.00 0.00620-00-59852-002-000 OUTSD SERV.-PHOSPHOROUS 0.00

7,848.35 10,200.00 2,351.65 76.94620-00-59853-000-000 INSURANCE EXPENSE 0.00

65,127.99 61,293.95 -3,834.04 106.26620-00-59854-000-000 EMPLOYEE PENSIONS & BENEFITS 364.34

0.00 0.00 0.00 0.00620-00-59855-000-000 REGULATORY COMMISSION 0.00

3,875.64 5,000.00 1,124.36 77.51620-00-59856-000-000 MISC. GENERAL EXPENSE 478.88

======================================================================================================================================================

OTHER FINANCING USES 26,151.88 80.74812,112.22 193,745.441,005,857.66======================================================================================================================================================

======================================================================================================================================================

812,112.22 1,005,857.66Total Expenses 26,151.88 80.74193,745.44======================================================================================================================================================______________________________________________________________________________________________________________________________________________________

-275,725.565,242.34248,640.77 5,359.59280,967.90Net Totals

Madison TOWN & COUNTRY ENGINEERING, INC. Rhinelander

150 S. Anderson Street, Suite 3 • Rhinelander, WI 54501 • (715) 420-0579 • [email protected]

MEMORANDUM

Date: December 19, 2016 To: Amanda Bartz – Clerk-Treasurer From: Mark Barden, P.E.

Greg Droessler, P.E.

Subject: Wells #4 and #5 Rehabilitation – Project Update

Town and Country Engineering is currently working to develop 50% complete review drawings for the project. We anticipate having these drawings, except for the electrical and instrumentation, complete for City review by January. These documents will be reviewed with the staff to confirm the extent of the structural and piping rehabilitation, as well as to review the proposed equipment, etc. prior to pushing forward with the more detailed drawings. The project design is on track for submittal to the DNR by June, 2017 as per the schedule. We anticipate starting the electrical and SCADA design in January or February, and will begin developing project specifications at that time as well.

TOMAHAWK MUNICIPAL WATER UTILITY Budget Narrative

Page 1 of 6

REVENUES 610-00-44190-000-000 INTEREST AND DIVIDEND INTEREST Interest made on the accounts held at various financial institutions. 610-00-44190-000-000 INTEREST SPECIAL ASSESSMENTS Interest on the special assessments for Vena Avenue utility expansion. 610-00-44210-000-000 MISC. NON-OPERATING INCOME This account was used for fees charged for paying utility bill with a credit/debit card. 2015 we switched to a system that there are no fees to the City. 610-00-44601-000-000 BULK WATER SALES Sale to customers that usually occurs through a hydrant or tank truck. 610-00-44611-000-000 RESIDENTIAL WATER Customers that have water service provided for residential or domestic purposes. Sale to multiple-dwelling buildings through a single meter serving three or more family units is classified as commercial. 610-00-44612-000-000 MULTI FAMILY RESIDENTIAL WATER Customers that have service for a building that is intended primarily for residential or domestic purposes, has three or more dwelling units, and is serviced by a single meter. This classification also includes mobile home parks that are master metered. Mixed-use commercial properties, such as apartments mixed with retail, are classified as commercial. 610-00-44613-000-000 COMMERCIAL WATER Business entities and institutions (except governmental) that provide goods and services. Also, buildings comprised of multiple dwellings with three or more units served through a single water meter. Churches and parochial school are not governmental and are classified as commercial. 610-00-44615-000-000 INDUSTRIAL WATER Those customers engaged in the manufacture or production of goods. 610-00-44617-000-000 PUBLIC AUTHORITY WATER An agency of the local, state or federal government, or a local, state, or federal entity. Since public schools are governmental, they are classified as public authority.


Page 2 of 6

610-00-44620-000-000 PRIVATE FIRE – WATER This service shall consist of permanent or continuous unmetered connections to the main for the purpose of supplying water to private fire protection systems such as automatic sprinkler systems, standpipes, and private hydrants. This service shall also include reasonable quantities of water used for testing check valves and other backflow prevention devices. 610-00-44630-000-000 PUBLIC FIRE PROTECTION Public fire protection recovers the cost of water for fighting fires and the extra capacity built into the system necessary to rapidly deliver a large volume of water to a fire anywhere within the municipality’s water service area. These costs include a portion of the wells, pumps, storage facilities, water mains, hydrants and an estimated quantity of water used for this purpose. This is a monthly fee paid by the City of Tomahawk to the Water Utility. 610-00-44700-000-000 CUSTOMER FORFEITED PENALTIES Penalties for delinquent accounts. 610-00-44710-000-000 MISCELLANEOUS SERVICE REVENUE Fees collected for hook up to the utility system and other revenue related to the services provided. 610-000-44720-000-000 WATER TOWER RENT Rents received for the use of land, buildings, or other property owned by the utility. Verizon Wireless: $1,980.00/Month Nsighttel: $1,679.89/Month 610-00-44740-000-000 MISCELLANEOUS WATER REVENUE Return on meters allocated to the sewer department is the most common revenue in this account. 610-00-44741-000-000 RECONNECT SERVICE Services for reconnecting and reinstalling meters.


Page 3 of 6

EXPENSES 610-00-57080-000-000 TAXES Payment in Lieu of Taxes (PILOT) due to the City. Utility Plant, Materials & Supply Valuation 7,481,667 From the PSC Report Assessment Ratio 1.0192316 From Department of Revenue Calculated Assessed Value 7,625,551.43 Net Local and School Mill Rate 17.866525 2017 PILOT Payment 136,242.10 610-00-57081-000-000 TAXES – FICA The Social Security rate for 2017 is 7.65% 610-00-57427-000-000 PRINCIPAL ON DEBT Principal payments for: S. Tomahawk Reconstruct 13,425.00 River Crossing/N 4th St (North of Bridge) 85,000.00 Total $98,425.00 610-00-57431-000-000 INTEREST ON DEBT Interest payments for: S. Tomahawk Reconstruct 2,315.81 River Crossing/N 4th St (North of Bridge) 34,231.25 Total $36,546.96 610-00-57394-000-000 TOOLS, SHOP, & GARAGE EQUIPMENT For the purchase of tools, shop and garage equipment. This includes the purchase of a mechanical valve exerciser (WD-17-005). 610-00-57600-000-000 OPERATING LABOR 1600 hours at the current pay rate set by the Common Council and a quarter of the wages for the Director of Public Works. This includes 8 hours of overtime pay. ($51,761.02) 610-00-57602-000-000 MISCELLANEOUS SUPPLIES Office supplies, tools, certifications, testing, etc. 610-00-57605-000-000 MAINTENANCE OF SOURCE PLANT Expenses relating the well(s).


Page 4 of 6

610-00-57620-000-000 OPERATION LABOR – POWER/PUMPING 140 hours at the current pay rate set by the Common Council. ($3,343.90) 610-00-57622-000-000 PUMP EXPENSE – FUEL/POWER Utility bills from Wisconsin Public Service. 610-00-57623-000-000 PUMP EXPENSE – OTHER EXPENSE Oil, seals, etc. 610-00-57625-000-000 PUMP EXPENSE – MAINTENANCE OF PLANT Phone line - $650, cell phones (2) - $1000, other expenses - $2,500. This includes an electrical supply to the shed (WD-17-006). 610-00-57630-000-000 OPERATION WATER TREATMENT – LABOR 140 hours at the current pay rate set by the Common Council. ($3,343.90) 610-00-57631-000-000 WATER TREATMENT – CHEMICALS Purchase chemicals for water treatment. 610-00-57640-000-000 OPERATING LABOR – TRANS/DISTRIBUTION 100 regular hours and 8 overtime hours at the current pay rate set by the Council. ($2,675.12) 610-00-57641-000-000 TRANS AND DISTRIBUTION MAINS – SUPPLIES Pipe valves, replace values by well houses ($1,500 x 4 = $6,000) etc. 610-00-57650-000-000 TRANS AND DISTRIBUTION MAINS – RESERVOIR/STANDPIPE Tower maintenance $9,000 (cathodic protection, misc.) 40 hours at the current rate set by the Council. This includes $25,000 for Highway 86 Water Leak/Hydrant (WD-17-003) 610-00-57651-000-000 TRANS AND DISTRIBUTION MAINS - MAINTENANCE Maintenance and replacement of mains. Includes 750 hours of man power and 40 overtime hours. This include $10,000 for water tower inspection and repair (WD-17-002). 610-00-57652-000-000 TRANS AND DISTRIBUTION MAINS - SERVICE Service to mains. Includes 200 hours of man power and 40 overtime hours. 610-00-57653-000-000 TRANS AND DISTRIBUTION MAINS – MAINTENANCE OF METERS Cost of labor employed, materials used, and expenses incurred in repairing and maintaining the meters. 50% of the following meter costs - $14,000, 280 meters ($100 each), $14,000, 280


Page 5 of 6

radio reads ($100 each), $8326.80, 360 hours at the current pay rate set by the Common Council. 610-00-57654-000-000 TRANS AND DISTRIBUTION MAINS – MAINTENANCE OF

HYDRANTS 180 regular hours and 4 overtime hours at the current pay rate set by the Common Council, maintenance of hydrants and the purchase of two new hydrants ($4,000). 610-00-57656-000-000 TRANS AND DISTRIBUTION MAINS POWER AND OPERATED

EQUIPMENT Purchase of new utility truck (WD-17-004). 610-00-57901-000-000 METER READING LABOR 360 regular hours and 8 overtime hours at the current pay rate set by the Common Council. 610-00-57902-000-000 ACCOUNTING AND COLLECTIONS – LABOR Monthly fee of $2,077.82 paid to the City of Tomahawk for reimbursement for staff hours spent on the Utility billing and collection. 610-00-57903-000-000 ACCOUNTING AND COLLECTIONS – SUPPLIES Supplies for billing etc. 610-00-57920-000-000 ADMIN AND GENERAL – LABOR Half of the salaries of the Utility Commission. ($36.00/meeting X 5 Commissioners= $180.00, $180 X 12 = $2160, $2160/2= $1080) 610-00-57921-000-000 ADMIN AND GENERAL – OFFICE SUPPLIES/EXPENSES Computer ($1,000) and other office supplies and expenses. 610-00-57923-000-000 OUTSIDE SERVICES – ENGINEERING, WATER TESTING Uniforms - $1,000, GIS Hosting - $1,250, General Engineering - $10,000, Water Testing - $1,000, Mapping Data Entry - $2,000 610-00-57924-000-000 ADMIN AND GENERAL – INSURANCE Property and Worker’s Compensation insurance. 610-00-57926-000-000 ADMIN AND GENERAL – PENSIONS AND BENEFITS Employee benefits. 610-00-57928-000-000 ADMIN AND GENERAL – REGULATORY COMMISSION Expenses associated with the Public Service Commission


Page 6 of 6

610-00-57930-000-000 ADMIN AND GENERAL – MISC. GENERAL EXPENSES Safety training - $1,000, other expenses - $5,000 610-00-57933-000-000 ADMIN AND GENERAL – TRANSPORTATION EXPENSES Fuel and repairs.

city of tomahawk water and sewer utility …92cbfad3-200b-4da9-a326... · water and sewer utility...

Documents