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  • 1

    College of Liberal Arts

    Classroom, Grading, andExamination Procedures

    2004-2005

    This publication is designed as a reference for instructors to use whenaddressing student questions regarding college policies and procedures.

    These procedures apply only to students enrolled in the College of LiberalArts. Students registered in a CLA course while enrolled in another college

    follow the procedures their own college prescribes.

    This printable version of the Classroom, Grading and ExaminationProcedures website has been created to provide information about a varietyof policies and procedures related to course instruction for CLA faculty andteaching assistants. In particular, the college expects instructors to articulateclear course standards and ground rules in a syllabus distributed at the first classmeeting (or at least during the first week). Each year misunderstandings arisebetween students and instructors that could have been avoided by earlierclarification of course ground rules. Other topics covered in this documentinclude: registration/cancellation deadlines, accommodating students withdisabilities, resolving scholastic misconduct, honoring confidentiality, check-ing prerequisites, administering exams, reporting grades, and more.

    We hope you find this a useful resource. If you have questions or sugges-tions regarding its contents or wish to discuss a particular classroom situation,please contact the Office of the Assistant Dean for CLA Student Services, 106Johnston Hall, 612-625-3846. Your call is welcome!

    This publication is available on the World Wide Web at http://advisingtools.class.umn.edu/cgep/. Contact: CLA Student Services, 106Johnston Hall, 101 Pleasant Street S.E., University of Minnesota, Minneapolis,MN 55455, 612-625-3846.

    The College of Liberal Arts reserves the right to make changes withoutprior notice regarding any matters presented in this publication. Please refer toonline sources whenever possible for the most recent and updated information.

    The University of Minnesota is committed to the policy that all persons shall haveequal access to its programs, facilities, and employment without regard to race, color,creed, religion, national origin, sex, age, marital status, disability, public assistancestatus, veteran status, or sexual orientation.

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    ContentsI. Course Entry

    Admission to Closed Sections .................................................... 4Class Overflow ........................................................................... 4Absence from First Day of Class ................................................ 4Checking Student Prerequisites ............................................... 5Unofficial Visitors ................................................................ 5Late Registration ....................................................................... 5Course Cancellation .................................................................. 6

    II. Accommodations for Students with Disabilities ........................ 7

    III. Classroom ProceduresEstablishing Course Ground Rules .......................................... 8Academic Freedom and Responsibility .................................. 9Student Evaluation of Teaching ............................................... 9Quantity of Work Per Credit ................................................... 10Class Attendance, Participation, and Evaluation ................. 10Board of Regents Policy on Sexual Harrassment ................. 11Notetaking Services ................................................................ 12Field Trips ................................................................................ 12

    IV. Student Performance StandardsDeans List ................................................................................ 12Academic Probation and Suspension .................................... 13

    V. Student ConductScholastic Dishonesty Defined ................................................ 13Resolving Scholastic Dishonesty .......................................... 14Disruptive Classroom Conduct .............................................. 14Disruptions Caused by Techonology Use ............................. 18

    VI. Examination ProceduresRescheduling Examinations ................................................... 18Administering Makeup Examinations .................................. 19Mimimizing Examination Absenteeism ................................ 19Administering Examinations ................................................. 19

    VII. CLA Grading PoliciesGrading Systems ..................................................................... 20Grade Standards Determined by Instructors ........................ 20

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    Grades Defined by University ............................................... 20A-F Grade Base ....................................................................... 20S-N Grade Base ....................................................................... 21Choice of Grading Systems .................................................... 21Maximum Limits for S-N Grades ........................................... 21Other Grade Symbols .............................................................. 22Grades for Repeated Courses ................................................. 23College Policies and Practices for Various Grades ............... 23Providing Mid-Term Grade Reports ...................................... 24

    VIII. Grade Reporting & RecordsCollege Policy on Grading ..................................................... 24Submitting Grades .................................................................. 24Use of Grade Report List ........................................................ 25Grade Reports for Cancelled Courses ................................... 25Students With Names Not Appearing on Course List .......... 25Keeping Grade Records .......................................................... 25Student Review of Examinations and Papers ....................... 26Discrepancies Between Grade Base and Grade .................... 26Directed Study Grades ............................................................ 26Change of Grade ..................................................................... 26Confidentiality of Grades ...................................................... 27Grade Disputes ........................................................................ 27Other Student Complaints ...................................................... 28

    IX. University Transcripts ................................................................ 28

    X. Confidentiality of Student InformationBackground ............................................................................. 28Directory Information ............................................................ 29Release of Information Other Than Directory Information ... 29Phone Requests ....................................................................... 30Emergency Requests ............................................................... 30Employees Responsibility to Protect Educational Records 30Further Reading ...................................................................... 30

    XI. CLA Student Communities ........................................................ 31Individually Designed Majors and Degrees ......................... 32

    XII. Index ............................................................................................ 33

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    I. Course EntryAdmission to Closed Sections

    Instructors may issue permission numbers to students to grant entry intoclosed course sections. Students must use the permission numbers to registerthemselves through the One Stop Student Services website, http://onestop.umn.edu/, or to register in person at the One Stop Student ServicesCenter, 200 Fraser Hall, 130 West Bank Skyway or 130 Coffey Hall. Instructorssometimes wait to grant permission until the first class meeting when they areable to determine student demand. Some departmental policies centralize orlimit this authority. Faculty and staff are encouraged to consult withdepartmental administrators to determine an appropriate approach foradmitting students to closed sections. Instructors may check currentregistrations through Class Lists on the web at www.umreports.umn.edu.For more information about obtaining permission numbers or aboutregistration procedures, contact the Office of the Registrar, 612-624-1111.

    Class OverflowMany unregistered students may attend the first day of class, usually

    because they hope to gain entry to a closed course. Enrollment may exceedclassroom size if the course has not been controlled, the scheduled room was toosmall, or too many permission numbers were issued. Instructors may askunregistered students to leave and/or admit some students with permissionnumbers.

    Absence from First Day of ClassSome students who complete registration do not pay fees or attend classes;

    the only way of identifying these vacancies is through a head count on the firstday. University policy states that students who miss the first day of class mayforfeit their place unless the instructor is notified in advance; however, studentsshould not be unduly penalized for late arrival. New students, especially, canbe unfamiliar with the campus, parking arrangements, etc. Instructors are askedto wait a reasonable amount of time before taking attendance on the first day ofclass and before giving away the places of late-arriving registered students.

    Failure to attend the first day, however, does not automatically cancel thestudents registration, and the instructor cannot cancel the students registration.Students excluded from a class must cancel their registration for the classthemselves at the One Stop Student Serv

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