companies act.ppt

8/10/2019 Companies Act.ppt

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COVERAGE


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Objectives


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The

CompaniesAct, 1956

(notcovering)

The Companies Act, 2013(wider coverage + so many

novelties.. )

A PARADIGM SHIFT FOR THE

CORPORATE


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SomeImportant

Pointers

New

33 Definitions

470 Sections

Vs. 658 in Act-1956

29 Chapters

Vs. 13 parts in Act-1956

7 Schedules

Vs. 15 schedules inAct-1956

Substantial Part of the Act in form of Rules

(416 places it has as prescribedword)

COMPANIES ACT, 2013

16% in Rules earlier vs. 74% of Rules coverage now


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COMPANIES ACT, 2013


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Contemporary

EasyUnderstandability

Preventive

AdaptableInvestor

Protective

Self Regulatory

BusinessOriented

COMPANIES ACT, 2013


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The

Influencers

IPOScam

StockMarketScam

Satyam

SaharaPradeepOverseas

SesaSterlite

Peerless

PROMINENTINFLUENCERS TO THE

NEW COMPANY LAW


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Introduced for the

first time and New

Concepts


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Introduction of One Person CompanyStipulation of Woman Director (Listed + Share Cap-100, Turnover -300cr)

Provision ofClass Action suits

Introduction of Registered Valuer

Fast Track Mergerfor Holding & Subsidiary Companies

Cross Border Merger

Concept of Dormant Company

Further Use of electronic mode: Maintenance of Documents, Records, Registers,

Books of Accounts, etc. in e-Form

Meeting through Video Conferencing

Summary Procedure for Winding up of Company

Conciliation panel & special courts

Corporate Social Responsibility

NOVELTIES


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Overview Status as on Sep, 2014


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Overview Status as on Sep , 2014


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Overview Status as on Sep , 2014Chapter Coverage Sections Rules ( if any)

Chapter 1 Preliminary 1 to 2 Rules are issued

Chapter 2

Incorporation Of Company And Matters Incidental

Thereto 3 to 22 Rules are issued

Chapter 3 Prospectus And Allotment Of Securities 23 to 42 Rules are issued

Chapter 4 Share Capital And Debentures 43 to 72 Rules are issued

Chapter 5 Acceptance Of Deposits By Companies 73 to 76 Rules are issued

Chapter 6 Registration Of Charges 77 to 87 Rules are issued

Chapter 7 Management And Administration 88 to 122 Rules are issued

Chapter 8 Declaration And Payment Of Dividend 123 to 127 Rules are issued

Chapter 9 Accounts Of Companies 128 to 138 Rules are issued

Chapter 10 Audit And Auditors 139 to 148 Rules are issued

Chapter 11 Appointment And Qualifications Of Directors 149 to 172 Rules are issued

Chapter 12 Meetings Of Board And Its Powers 173 to 195 Rules are issued

Chapter 13

Appointment And Remuneration Of Managerial

Personnel 196 to 205 Rules are issued

Chapter 14 Inspection, Inquiry And Investigation 206 to 229 Rules are issuedChapter 15 Compromises, Arrangements And Amalgamations 230 to 240 pending

Chapter 16 Prevention Of Oppression And Mismanagement 241 to 246 pending

Chapter 17 Registered Valuers 247 pending

Chapter 18

Removal Of Names Of Companies From The Register Of

Companies 248 to 252 pending

Chapter 19 Revival And Rehabilitation Of Sick Companies 253 to 269 pending

Chapter 20 Winding Up 270 to 365 pending

Chapter 21 Companies Authorised To Register Under This Act 366 to 378 Rules are issued

Chapter 22 Companies Incorporated Outside India 379 to 393 Rules are issuedChapter 23 Government Companies 394 to 395 pending

Chapter 24 Registration Offices And Fees 396 to 404 Rules are issued

Chapter 25 Companies To Furnish Information Or Statistics 405 pending

Chapter 26 Nidhis 406 Rules are issued

Chapter 27 National Company Law Tribunal And Appellate Tribunal 407 to 434 pending

Chapter 28 Special Courts 435 to 446 pending

Chapter 29 Miscellaneous 447 to 470 Rules are issued

Other Rules issued are on - CSR


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New Concepts and Def in i t ions covered


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WHATS IN & OUT

IN

Key managerial personnel

Resident Director

Auditor Rotation Dormant company

NFRA

Vigil mechanism

SFIO

Definition of Subsidiary

Secretarial Audit

Recasting of Account

Private Placement

OUT

Sole selling agents

Commencement certificate

Statutory meetings

Convert share into stock

Qualification shares

Treasury stocks

KEY CHANGES INTRODUCED


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KEY CHANGES INTRODUCED


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KEY CHANGES INTRODUCED Ch


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KEY CHANGES INTRODUCED Change



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Appointment of Auditor [Sec 139] LLP eligible to become Auditor

Appointment for a term of 5 years and ratification in every AGM Requirement for rotation of Auditor introduced

Applicable to all companies except small companies and OPC

Individual Auditors - one term limited to 5 years

Firm Auditor - two terms limited to 10 years

Cooling Period of 5 years before the reappointment of the same

firm.

If no auditor re-appointed in AGM, existing auditor shall continue

Transition period of three years for complying with the requirement

Discussion

Period served by auditor earlier to this act counted in the number

of years

Whether rotation shall bring independence?

Whether rotation is desirable when no public interest is involved?



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Disqualification of Auditors [Sec 141]



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Disqualification/Removal of Auditors

Auditor Duties


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Auditor - Duties



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National Financial Reporting Authority [Sec 132]

Renamed National Advisory Committee on Accounting

StandardsFormulation and laying down of accounting and auditing

policies and standards

Monitor and enforce the compliance with accounting

standards and auditing standards

Oversee the quality of service of the professions

Suo motu or on reference made by Central Government-

professional or other misconductby CAs

Quasi-judicial body

15 member team with part-time & full-time members

Appeal available to Appellate Tribunal



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CSR ACTIVITIES


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CSR ACTIVITIES

CSR Activities:

Eradicating extreme hunger and poverty;

Promotion of education;

Promoting gender equality and empowering

women;

Reducing child mortality and improvingmaternal health;

Combating human immunodeficiency virus,

acquired immune deficiency syndrome,malaria and other diseases;

Ensuring environmental sustainability;

CSR ACTIVITIES


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CSR ACTIVITIES

CSR Activities:

Employment enhancing vocational skills;

Social business projects;

Contribution to the PM's National Relief Fund

or any other fund set up by the CG or the

SGs for socio-economic development andrelief and funds for the welfare of the SC, the

STs, other backward classes, minorities and

women; and Any other prescribed

Is provision to be made on unspent amount?

Tax implications ?


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Accounting Change

DEPRECIATION Schedule - II


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DEPRECIATION SCH - II

Shift from Schedule XIV to ScheduleII

Focus on Useful Life (similar to IFRS)

Focus on Component Accounting (similar to

IFRS)

DEPRECIATION SCH II


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No separate rates for shifts. Double shiftincreaseby 50%, triple shift100%

100% on assets below 5Knot required

Useful lives changedEg: Building from 58Yrs

to 30 Yrs: General FF15 to 10

On commencementasset would be depreciated

over remaining useful life

Where remaining useful live - niltrf to Surplus Component Accounting mandatory where relevant

& material


DEPRECIATION SCH II


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Useful life of the Asset cannot be more than the useful life

specified in Part C

The residual life of the Asset cannot be more than 5 per cent of

the original cost of asset.

For Intangible Assets, amortizations shall be guided by Accountin

Standards expect for Toll roads under PPP programe for which thamortization method is defined in Part A.

In case the useful life or residual value is notified by Regulatory

authority or CG, then it shall be applied for calculation

ExampleUseful life Computers/Laptops3 years

General Furniture & Fittings10 years

Motor Car (not for hire)8 years & (used for hire)6 year


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Private Placement Sec (42)


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Private Placement Sec (42)

P i Pl S ( 42)


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Private Placement Sec ( 42)

P i t Pl t S ( 42)


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Private Placement Sec ( 42)

REQUISITES FOR PRIVATE PLACEMENT

Requisites for Private Placement Sec ( 42)


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2

RE-ENACTING THE NEW


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Bringing Flexibility &

Adoption of

Internationally

Accepted Practices

Self Regulation with

more disclosures

Stringent Punishment

for violation

Efficient enforcement

of law

Healthy Growth of

India Inc.

Effective protection for

different sections of

Society

COMPANIES LAW

VARIOUS ENTITIES UNDER


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Entity Structure Recognized under the law

Access toCapital

Listed

Unlisted

Members

OPC

Privatecompany

Publiccompany

Control

Holding

Company

SubsidiaryCompany

AssociateCompany

Liability

Limited

Shares

Guarantee

Unlimited

Others

Nidhi

Company

ProducerCompany

ForeignCompany

Size

Small

Company

Activity

Dormant

Company

Government

Company

THE ACT

CATEGORIZATION OF RULES


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S. No Prescription of With respect to

1. Manner/Form of documents Return of Allotment

Instrument of Transfer statements

Appeal

Secretarial Audit Report

Disclosures

Quarterly Reports

Declarations

Charge Documents

Resignation Registers

Reports

Takeover Offer Statement

Annual Report

CSR Policy particulars

Notices

Intimation

Applications

License to Company

Verification of Declaration Documents of Company

Statement by Board

Auditors Report



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2 Time limit for various processesFilings

Various processes

3 Manner of Administration Funds

4 Conditions to be complied

Issue

Appointment of auditor

Entering into contract

Various other things

5 Details in Special Resolution

6 Fees

Obtaining copies

Requests

AGM report

Appeals

DIN

Sitting fees

Application

Revised Authorized Capital

Inspections




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7. Composition NFRA

Other committees, bodies

8. Class of Companies Processes

Committees

Various other things

9. Appointment of people NFRA

ID

Experts for SFIO

Valuer

Members to mediation &

conciliation panel

10. Procedure of Issue

11. Limits Number of companies

Managerial remuneration

Class action

Number of directors




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12. Manner of maintenance Books

Accounts, etc.

13. Documents to be annexed or attached

14. Information to be furnished

15. Manner of certification/authentication

16. Salary, allowances, conditions of service


5 Step Incorporation of a Company


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1. Name ReservationINC1

2. MOA and AOApreparationObject clause changed

3. Consent of DirectorsDIR 12

4. Statutory Declaration for Compliances (INC8)

5. Obtain certificate of Incorporation (INC1)



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MANAGEMENT & ADMINISTRATION


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MANAGEMENT & ADMINISTRATION

DEFINITIONS


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Director

Director appoin ted by board ofcomp any Section 2(34)

Board of DirectorsOr

Board

Col lect ive body of director s of the

comp any Section 2(10)

DEFINITIONS

ROLES OF DIRECTOR


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ROLES OF DIRECTOR

Managing Director

Key Managerial Personnel

Whole time Director

Officer who is in Default

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MANAGING DIRECTOR


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MANAGING DIRECTOR

Managing Directo r

Director

Art ic les Agreements Sharehold ings

By

+

Entrusted with sub stant ial powers of m anagement

+

Occup ying posit ion o f managing director by whatever name

called

MANAGER


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MANAGER

Manager

Indiv idual

Subject to

Superintendence

Contro l

Direct ion of the BoD

Having Management of whole of af fairs of the Company

Includ es director occupy ing posit ion o f manager by whatever name cal led

and

KEY MANAGERIAL PERSONNEL


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CEO OR Managing Director

Company Secretary Whole time DirectorCFO+ +

OR

Such other officer as may be prescribed

KEY MANAGERIAL PERSONNEL

Key Managerial

Personnel

OFFICER IN DEFAULT


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Whole t ime DirectorKMPs &

If no KMPs

All Directors if no one appointedDirectors appointed as OD Or

Any Person Author ized by

Board or KMPs

Any Person w ho advices,

d i rects or inst ructs BoD

Every Director w ho is aware of

Contravent ion

For Issue or transfer of Shares

Share Transfer Agent Registrar to Issue Merchant Banker

OFFICER IN DEFAULT

STRENGTHENING BOARD FRAMEWORK


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STRENGTHENING BOARD FRAMEWORK

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BOARD FRAMEWORK


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The Act now prescribes the duties of the directors towards the company

Matters to be considered in the Board Meeting provided for in detail

Act provides for constitution of the Audit committee by every listed companyor other prescribed class of company

Constitution of Nomination and Remuneration Committee by listed and otherprescribed class of the companies

Stakeholders Relationship Committee for companies which consist of morethan 1000 shareholders, debenture-holders, deposit-holders and othersecurity holders at any time during a FY

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BOARD FRAMEWORK


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BOARD FRAMEWORK

Directors also covered under Officers in Default

Public and private companies cannot give any loan or provide any security orguarantee in connection with a loan to a Director or any interested person,except by way of passing a special resolution

Voting in electronic mode allowed

AGM- Listed Company AGM to be reported to ROC

ADDITIONAL/ALTERNATE/NOMINEE DIRECTOR

NOTIFIED


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NOTIFIED - (SECTION 161)

Person who fails to get appointed as a director in a general meeting cannot beappointed as an Additional Director

Alternate director can only be appointed in case director leaves India for periodof not less than 3 months

Subject to Articles, Board can appoint director nominated by any institution inpursuance of any law or agreement has been specified in the law specifically

Person to be appointed as Alternate Director shall be a person other than oneholding any alternate directorship for any other Director in the Company

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WOMAN DIRECTOR & SMALL

S O C O


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As per the Draft Rules: Listed Companies, andevery other public company with paid up capital> Rs 100 cr; or turnover > Rs 300 cr.

At least 1 woman director

for prescribed class or

classes of companies. 2nd

pro viso to Section 149(1)

As per Draft Rules: A listed company may suomoto or upon the notice of > 500 or 1/10thof thetotal number of small shareholders, whichever islower, elect a small shareholders director fromamongst the small shareholders)

Companies with prescribednumber of smallshareholders or paid upcapital and listed

Companies to have 1director elected by SmallShareholders

Sectio n - 151

SHAREHOLDER DIRECTOR

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DIRECTORS OTHER REQUIREMENTS


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DIRECTORS OTHER REQUIREMENTS

(As per Draft Rules: Rules

prescribe for manner of notice of

candidature of a person for

directorship)

Amount to be deposited along with notice

of nomination of any person to the office

of director has been increased from Rs

500 to Rs 100000 or such higher amount

as may be prescribed

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RESIDENT DIRECTOR (Secti on 149 (2)

At least 1 director to be a person who has

stayed in India for atleast 182 days in the

previous calendar year

NUMBER OF DIRECTORS


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NUMBER OF DIRECTORS

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NUMBER OF DIRECTORS(SECTION 149)


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Board of Directors consisting individuals as directors.

Private Company : Min. 2 Directors

Public Company : Min. 3 Directors

One Person Company : 1 Director

Maximum number :15 (earlier 12)

( )

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NUMBER OF DIRECTORSHIPS


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NUMBER OF DIRECTORSHIPS(SECTION 165)


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Director in maximum 20 companies

Directorship to include alternate directorship

Of these 20 companies, cannot be a Director in more than 10public companies (including private companies which are

holding or subsidiary companies of public companies)

No. of members specify lesser number by passing specialresolution

Penalty for contravention: Minimum Rs. 5,000, and Maximum Rs.25,000 for every day during which the default continues

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(SECTION 165)

APPOINTMENT & REMOVAL OF

DIRECTORS


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DIRECTORS

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APPOINTMENT OF DIRECTOR


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Appointment of Managing Director, Whole Time Director or Manager to beapproved by special resolution in a General Meeting

Appointment to be Voted individually (Notified). Section 162

Consent for appointment to be filed by directors of private company tothe ROC

When appointment not in accordance with Schedule V, approval ofCentral Government also required

Independent directors not to be included in the total number of directorswhile calculating retiring directors i.e. 2/3rdof the total number ofdirectors

(SECTION 152)

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APPOINTMENT OF DIRECTOR

(SECTION 1 2)


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Until the director duly appointed as per provisions in the OPC,individual being member shall be deemed to be its first director

Whole Time Director shall not be appointed for more than 5 years

Provisions to apply to Private Companies as well

In case of default the Company, such individual or director to bepunishable with imprisonment upto 6 months or with fine which shallnot be less than fifty thousand rupees but which may extend to fivehundred rupees for every day after the first during which the defaultcontinues.

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(SECTION 152)

DISQUALIFICATION & REMOVAL


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NEW DISQUALIFICATIONS FOR DIRECTORSSECTION 164

Conviction for offence dealing with Related Party Transaction anytimeduring previous 5 years

Not having obtained Director Identification Number

Conviction for any offence and sentenced for an imprisonment extendingto 7 years or more

No power to central government to exempt the application of particulardisqualification on any person

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VACATION OF OFFICE OF DIRECTORSECTION 167 When Director fails to attend all Board Meetings for consecutive period

of 12 months. This even when the leave of absence has been granted

When Director is disqualified by an order of court or Tribunal under any

Act not only the Companies Act.

When all directors have vacated the office:

the promoter shall appoint minimum number of members

Central Government may appoint Directors till company makesappointment in General Meeting

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REMOVAL OF DIRECTOR- SECTION 169

Notice of Removal can be given only by the following:

In Company Having Share Capital:

Member(s) having not less than 1/10th

of the total voting power orholding shares the aggregate value of which is not less than Rs. 5 lakh

In any other Company:

Member(s) having not less than 1/10thof the total voting power

In case of default, company and every director or employee who isresponsible for such contravention to be punishable with fine which shall

not be less than Rs. 50,000 but which may extend to Rs. 5 Lac

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INDEPENDENT DIRECTOR


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INDEPENDENT DIRECTOR SECTION 149


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SECTION 149

Every listed public Company to have at least one-third of the total number

of directors as Independent Directors (ID)

Central Government to prescribe the minimum number of Independent

Directors in case of any class or classes of public Companies.

(As per Draft Rules: Public Companies having paid up share capital of Rs.

100 cr or more, Public Companies having turnover of Rs. 300 cr or more,

Public Companies which have, in aggregate, outstanding loans or

borrowings or debentures or deposits, exceeding Rs. 200 cr)

Every existing company to have IDs within one year from commencementof

the Act or from the date of notification of the Rules (whichever is first)

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INDEPENDENT DIRECTOR


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BOARD TO ENSURE - Appropriate balance of skills, experience and knowledge inone or more fields of finance, law, management, sales, marketing, administration,research, corporate governance, technical operations other disciplines related to thecompanysbusiness AND DISCLOSE IN BOARD REPORT

DATA BANK with details of the person eligible and willing to be appointed asindependent director to be prepared by any body, institutions as authorized by CG(as may be notified by CG).

Responsibility of due diligence for appointment of independent directors to beon company.

As per the draft rules :

Name of Independent Directors who are holding directorship as

independent director in beyond 10 Listed Co's


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independent director in beyond 10 Listed Co s

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S.No.Name of

Independent

Director

Number Name of Companies

1 R A Shah 14

Asian Paints Ltd,

Atul Ltd,

BASF India Ltd,

Bombay Dyeing & Manufacturing Company Ltd,

Century Enka Ltd

2 Anil Harish 13

Ashok Leyland Ltd,

Hotel Leela Venture Ltd,Ador Welding Ltd

Unitech Ltd,

Advani Hotels & Resorts (India)

3 Dilip J Thakkar 12

Essar Ports Ltd,

Garware Polyester Ltd

Premier Ltd,

4 R Srinivasan 12

Graphite India Ltd, Shalimar Paints Ltd,

Sundram Fasteners Ltd,

Williamson Magor & Company Ltd,

TTK Healthcare

APPOINTMENT OF DIRECTOR(SECTION 152) NOTIFIED


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Appointment of Managing Director, Whole Time Director or Manager to beapproved by special resolution in a General Meeting

Appointment to be Voted individually (Notified). Section 162

Consent for appointment to be filed by directors of private company tothe ROC

When appointment not in accordance with Schedule V, approval ofCentral Government also required

Independent directors not to be included in the total number of directorswhile calculating retiring directors i.e. 2/3rdof the total number ofdirectors

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(SECTION 152) . NOTIFIED

APPOINTMENT OF DIRECTOR(SECTION 152) NOTIFIED


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Until the director duly appointed as per provisions in the OPC,individual being member shall be deemed to be its first director

Whole Time Director shall not be appointed for more than 5 years

Provisions to apply to Private Companies as well

In case of default the Company, such individual or director to bepunishable with imprisonment upto 6 months or with fine which shallnot be less than fifty thousand rupees but which may extend to fivehundred rupees for every day after the first during which the defaultcontinues.

(SECTION 152) . NOTIFIED

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SITTING FEE OF DIRECTORS

SECTION 197


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A Director may receive remuneration by way of fee for attending meetings of the board orcommittee

Independent director shall not be entitled to any stock options

Reimbursement of expenses for participation in the board and other meetings and profit relatedcommission as may be approved by the members

As per the draft rules-

Amount of sitting fees payable to a director for attending meetings of the Board or committees tobe a maximum of Rs.1 lakh per meeting of the Board or committee

Board may decide different sitting fee payable to independent and non-independent directorsother than whole-time directors

SECTION 197

DECISION MAKING BY DIRECTORS


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DECISION MAK ING BY DIRECTORS

Board meeting

Resolution by circulation

Committee meetings

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BOARD MEETINGSECTION 173


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First Board Meeting to be held within 30 days of incorporation.

Notice of Board meeting shall be given to all directors, whether he is in India oroutside India by hand delivery or by post or by electronic means.

At least one independent director to be present at a Board Meeting called at shorternotice to transact urgent business.

In case of absence of independent directors from board meeting, decisions taken atmeeting shall be circulated to all the directors and shall be final if ratified by aindependent director.

Director can participate in the Board meeting through video conferencing or otheraudio visual mode as may be prescribed.

Draft Rules provide for the procedure and manner of such process

BOARD MEETINGS: VIDEO CONFERENCING


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The procedure of conduction of Board Meetings through Video Conferencing isspecifically provided for, with major responsibilities casted upon the Chairman of theCompany and Company Secretary.

An important provision provides that every director who attended the meeting,whether personally or through video conferencing or other audio visual means,shall confirm or give his comments, about the accuracy of recording of the

proceedings of that particular meeting in the draft minutes, within seven days afterreceipt of the draft minutes failing which his approval shall be presumed.

This provision is very important as far as the liability of Directors is concerned.

MATTERS NOT TO BE DEALT IN MEETING THROUGH VIDEO

CONFERENCING To approve the annual financial statements; and

To approve the boardsreport.

BOARD MEETINGSECTION 173


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At least 4 Board meetings should be held each year, with a gap of not more

than 120 days between two Board meetings

No requirement of holding the Board Meeting in every quarter

For One Person Company (OPC), small company and dormant company atleast 1 Board meeting must be held in each half of a calendar year with a gapof not less than 90 days between two Board Meetings

In case of only One Director in OPC, requirement of holding meeting will notapply

Resolution by circulation shall be approved if consented by majority ofDirectors instead of the requirement of consent of all Directors present inIndia or by majority of them (as was provided in the Companies Act 1956)

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MATTERS TO BE DISCUSSED INBOARD MEETINGS ONLY (SECTION 179)


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BOARD MEETINGS ONLY (SECTION 179)

To issue securities whether in India or outside.

To grant loans or give guarantee or provide security in respect of loans;

To approve financial statement and the directors report;

To diversify the business of the company;

To approve amalgamation, merger or reconstruction;

To take over a company or acquire a controlling or substantial stake inanother company

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MATTERS TO BE DISCUSSED IN



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Other matters prescribed in Draft Rules-

To make political contributions; to fill a casual vacancy in the Board; to enter into ajoint venture or technical or financial collaboration or any collaboration agreement;

To commence a new business; to shift the location of a plant or factory or the

registered office;

To appoint or remove key managerial personnel (KMP) and senior managementpersonnel one level below the KMP;

To appoint internal auditors;

To adopt common seal;

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MATTERS TO BE DISCUSSED IN



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To take note of the disclosure of directors interest and shareholding;

To sell investments held by the company (other than trade investments), constitutingfive percent or more of the paidup share capital and free reserves of the investee

company;

To accept public deposits and related matters and;

To approve quarterly, half yearly and annual financial statements.

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MEETINGS AND RELATED MATER


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General Meetings

Quorum

Proxies

Statement to be annexed with notice

Postal ballot

Resolution requiring special notice &closure of register of members

GENERAL MEETINGS


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OPC not required to hold AGM

First AGM to be held within 9 months fromclosure of first FY

AGM to be held on between business hoursi.e. 9 AM to 6 PM

Notice of GM may be sent through electronic mode

To be sent to all Directors

21 clear days notice to be given

In case of AGM Shorter notice can be given by consentof 95%of members who are entitled to vote (like forEGM)

Secretarial Standards mandated

Report of AGM, prepared in prescribed manner, tobe filed with RoC

REPORT ON AGM(Sec 121)


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( )

Every Listed Public Company to prepare a Report on each AGM.

Report to contain confirmation that the meeting was convened, held andconducted as per the provisions of the Act / Rules.

The company to file the Report with the Registrar within 30 days of the conclusionof the AGM.

Proceedings at the AGM of a listed co. thus becomes a public document.

QUORUM FOR MEETINGS


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Publ ic Company

5 members personal ly

present 1000 members


present

> 1000 members bu t

5000 members


present > 5000 mem bers

Private Company 2 members personal lypresent

PROXIES (SECTION 105)


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Single person not to be proxy for more than 50 members

Proxy cannot vote by show of hands

Member of Private Limited company cannot appoint more than 1proxy to attend on same occasion

STATEMENT TO BE ANNEXED WITH

NOTICESEC 102


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Nature of

interest/

concern

RelativesKMP

Director

and

Manager

Other

Interest

Financial

Interest

Explanatory Statement in case of special

business to specify

Liability in case of non-disclosure or insufficient

disclosure in Explanatory Statement

Non-

disclosure

/insufficient

disclosure

Promoter KMP

Director

and

Manager

ProfitBenefit

Explanatory statement to specify shareholding %

of Promoters/directors/manager/KMP whose

shareholding is not less than 2% of paid up

capital

Liable to compensate to Company to the

extent of such profit/benefit

POSTAL BALLOTSECT 110


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Postal ballot applicable to all companies

Postal Ballot resolutions to be prescribed by CG. (Other thanany businesses in which directors/auditors have the right to beheard at the meeting and ordinary business)

To maintain minutes

RESOLUTIONS REQUIRING SPECIAL NOTICE &

CLOSURE OF REGISTER OFMEMBER


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RESOLUTIONS REQUIRING

SPECIAL NOTICESEC 115

CLOSURE OF REGISTER OFMEMBER

SECTION 88

Listed Company / Company which intends toget listed to give notice of atleast 7 days (orsuch lesser days as specified by SEBI)before closure of Register of security holders

IS CLOSURE OF REGISTER OF

MEMBERS STILL REQUIRED INTODAYS CONTEXT ?

Not less than 1% of voting power orMember holding min Rs. 5,00,000paid up share capital can moveSpecial Notice

COMMITTEE OF BOARD


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NOMINATION AND RENUMERATION

COMMITTEESECTION 178


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1.

For listed and other prescribed class of Companies

As per Draft Rules: Nomination and Remuneration Committee ofthe Board for every listed company, and every other publiccompany having paid up capital of >Rs. 100 cr; or which haveoutstanding loans or borrowings or debentures or deposits > Rs200 cr

2.

Shall consist of 3 or more non-executive directors out of which notless than one half shall be IDs

3.

The Committee to formulate the criteria for:

Determining qualifications, positive attributes and independenceof directors;

Recommending to the board a policy relating to remuneration fordirectors, KMP and other employee.

SHAREHOLDERS GRIEVENCE

COMMITTEESECTION 178


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Committee shall

consider and

resolve the

grievances of

security holders of

the company

For companies >

1000 shareholders,

debenture-holders,

deposit-holders

and other security

holders at any time

during a FY

Chairperson : non-

executive director

and other members

as may be decided

by the Board

AUDIT COMMITTEESECTION 177


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CA Eish Taneja

Every listed company and such other class of company shall constitute an

Audit committee. (As per Draft Rules: Audit Committee of the Board for everylisted company , and every other public company having paid up capital of Rs.100 cr or more; or which have, in aggregate, outstanding loans or borrowingsor debentures or deposits exceeding Rs. 200 cr)

Committee shall consist of minimum three director with the independentdirector forming majority

Auditors and KMP have right to be heard in the meeting of committee

Boards report to disclose

1. Composition of the audit committee and

2. Any recommendation which has not been accepted by the board.

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AUDIT COMMITTEE.VIGIL

MECHANISM


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CA Eish Taneja

Every listed company or such class of companies shallestablish a vigil mechanism

As per Draft Rules: Companies which accept deposits frompublic and Companies which have borrowed money frombanks and public financial institutions > Rs 50 Cr

Mechanism facilitates directors and employees to reportgenuine concerns

Adequate safeguards against victimisation of persons whouse such mechanism

Provision for direct access to the chairperson of the auditcommittee

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Whistle

Blower (a

non

mandatory

item as per

Cl 49) is now

made

mandatory,

in the name

of Vigil

Mechanism

DUTIES OF DIRECTORS


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DUTIES OF DIRECTORS- SECTION 166


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CA Eish Taneja

A director to act in accordance with the articles of the company

A director to act in good faith in order to promote the objects of the company for the benefit ofits members as a whole, and in the best interest of the company, its employees, theshareholders, the community and for the protection of environment.

A director to exercise his duties with due and reasonable care, skill and diligence and shallexercise independent judgment

A director not to get involved in a situation he may have direct or indirect interest that conflicts,or possibly may conflict, with the interest of the company

A director not to achieve or attempt to achieve any undue gain or advantage either to himself orto his relatives, partners, or associates

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RISK MANAGEMENT


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Sectio n 138(1)

Prescribed class of companies shall conduct the internal

audit of the functions and activities of the company.

As per Draft Rules: Every listed company, every public

company with paid up share capital > Rs 10 cr, and havingany outstanding loans or borrowings from banks or public

financial institutions > Rs. 25 cr or which has accepted

deposits of > Rs. 25 cr at any point of time during the last

financial year)

IDs to satisfy themselves about integrity of financialinformation and robust risk management system

GOVERNANCE - ENHANCINGSTAKEHOLDER PROTECTION


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GOVERNANCE


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For protection of shareholders concept of ClassAction suitinserted

Exit opportunity by the promoters to the dissenting shareholders in caseof variation in the terms of the contracts or in objects of prospectus

Provision for Internal audit of certain companies

Provision for rotation of auditors in listed and in certain other class ofcompanies

Onus on the Independent Director for the fulfillment of conditionsspecified in the Act for the appointment casted on the board to specify inthe explanatory statement for such appointment

GOVERNANCE


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Onus to ensure compliance with all applicable laws has been casted on the

board of directors of a company

Along with the members and auditors, even directors are required to be sentnotices of the meeting

Set up of Investor Education and Protection Fund (IEPF) for transferamount lying in unpaid dividend accounts of the company to such fund

To minimize risks, certain restrictions has been implied on the board ofcompany which were earlier not mentioned in the Companies Act, 1956

Establishment of Serious Fraud Investigation Office (SFIO)

RESTRICTIONS FOR DIRECTORS


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CA Eish Taneja

RESTRICTION ON NON-CASH TRANSACTIONSINVOLVING DIRECTORS APPLICABLE TO:

(NOTIFIED) SECTION 192

Any Director of a company; or

Director of the Holding Company; or

Any person connected with such person

Director cannot acquire assets for the consideration other than

cash from the company & vice versa without the approval in

general meeting

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CA Eish Taneja

PROHIBITION ON FORWARD DEALING IN SECURITIES(NOTIFIED) SECTION 194

Director and KMP prohibited w.r.t. to following in a Company, or its

holding, subsidiary or associate Company

Right to call/make for delivery at specified price and within a specified

time, of a specified number of relevant shares /debentures.

Right to call for delivery or make delivery at a specified price and within

a specified time, of specified number of relevant shares/debentures.

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CA Eish Taneja

PROHIBITION ON INSIDER TRADING OF SECURITIES

(NOTIFIED) SECTION 195

Director and KMP shall not enter into act of insider trading concerning

Subscribing, buying, selling, dealing or agreeing to subscribe, buy,

sell or deal in any securities either as principal or agent if such person

is reasonably expected to have access to any non- public price

sensitive information in respect of securities of company

Counseling about, procuring or communicating directly or indirectlyany non- public price sensitive information to any person.

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LOAN TO DIRECTORSNOTIFIED SECTION 185


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Public and private companies cannot give any loan or provide any security

or guarantee in connection with a loan to a Director or any interestedperson, except to MD & WTD under prescribed circumstances

No exemption for giving loan, guarantee or providing security by holdingcompany to its subsidiary

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However, Section 186 (Not yet notified)

empowers the company to give loan or

guarantee or provide security in

connection with the loan to any

person; hence Directors may also be

included here. It prescribes the limit,

sanctioning authority and fulfillment of

other prescribed terms thereof.

RELATED PARTYNOTIFIED SECTION 2(76)


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i. Director or his relative;

ii. A key managerial personnel or his relative

iii. A firm, in which a director, manager or his relative is a partner;

iv. A private company in which a director or manager is memberor director ;

v. A public company in which a director or manager is a directoror holds along with his relatives more than 2%. Of its paid up

capital

vi. Any body corporate whose Board of Directors, managingdirector or manager is accustomed to act in accordance with the

advice, directions or instructions of a director or manager;

RELATED PARTYNOTIFIED SECTION 2(76)


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vii. Any person on whose advice, directions or instructions a

director or manager is accustomed to act:

Provided that nothing in sub-clauses (vi) and (vii) shall applyto the advice, directions or instructions given in a

professional capacity

viii. Any company which is-

A holding, subsidiary or an associate company of suchcompany ; or

A subsidiary of a holding company to which it is also a subsidiary;

ix. Such other persons as may be prescribed

RELATED PARTY TRANSACTIONSECTION 188


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Disposing of, orbuying, property

Leasing of propertyRestriction on non cash

transaction

Appointment of anyagents

Appointment of

any related party

to any office orplace of profit

Contract for underwriting

the subscription ofsecurities or derivatives

Board approval required for following RPTs

Companies with the prescribed Capital require approval

by Special resolution for entering into defined relatedparty transactions

FRAUD


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Criminal liability for fraud for mis- statement in

prospectus- Liability of every person who authorizesissue of misleading prospectus.

Promoter, director, expert or any other person whohas either assented to be director of the company orwho has authorized the issuance of prospectus, to beheld liable for fraud.

Definition Officer in Default includes KeyManagerial Personnel

In case of frauds, all the professionals and expertsrendering independent services to the Company areto be held liable.

CLASS ACTION SUITS(Sec 245)


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Suit may be filed by members or depositors or any class of them;

If management or conduct of the affairs of the company are being conducted in a

manner prejudicial to the interest of the company, its members or depositors;

Suit may be filed by more than

100 in number or

more than a percentage of the total number of depositors, whichever is less,

or any depositor or depositors to whom the company owes such percentage of

total deposits of the company.

Damages or compensation or any other suitable action from or against

The company or its directors for any fraudulent, unlawful or wrongful act or

omission.

Any expert or advisor or consultant or any other person for any incorrect or

misleading statement or for any fraudulent, unlawful or wrongful act or conduct.

TRANSPARENCY AND DISCLOSURE


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Every listed company to prepare a report on AGM, such report to containconfirmation that the meeting was convened, held and conducted as per theprovisions of the Act / Rules

Requirement for Enhanced Disclosures in prospectus has been incorporated inthe Act of 2013

Contracts with managing and whole time directors required to be kept atregistered office, which shall be open for inspection by members of the company

Disclosure of interest of all directors

ANNUAL RETURN - Contents(Sec 92)


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Registered office,principal business

activities

securities and

shareholding

pattern

Indebtedness

Members and

debenture

holders

Promoters,directors, key

managerial

personnel

Meetings of

members

Meeting ofboard and

committees

Remuneration of

directors and

KMP

Penalty or

punishment &

details of

compounding

shares held by or

on behalf of the

FIIs

other matters as

may be

prescribed.

BOARDS REPORT


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Extract of Annual

Return

No. of BMs

Declaration by

Independent

Director

Directors

Responsibility

Statement

Comments/explanation by BOD on

Secretarial Audit

Report

Particulars of

loan/guarantee/

investment

Particulars ofcontracts/arrange

ments with

related party

Material changes

from end of FY to

date of Report

Statement on risk

management

policy

Details of CSR

policy developed

and implemented

BOD/Committees

performance

evaluation

Other such

matters

BOARDS REPORT:OTHER MATTERS PRESCRIBED


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financial

summary/highligh

ts

change in the

nature of

business,

Details of

directors or KMPCompanies ceased

to be Subsidiaries,

JVs or associate

companies;Details relating

to Deposits

Details of significant

and material orders

passed by the

Regulators or courts

DISCLOSURES IN PROSPECTUS(Section 26)


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Name and address of CFO

Management perception of Risk Factors, gestation period, progress in

the Project and deadline for completion of the project.

Pending litigation against the promoters by Govt Dept./Statutory Body

during the last 5 years.

Detailed Fact Sheet, mentioning all the basic facts and financials about

the Company and other related persons/entities.

REPORT ON MANAGERIALREMUNERATION (Section 197)


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The ratio of the remuneration of each directorto the median employees remuneration; and

Such other details as may be prescribed.

Every ListedCompany to disclose

in its BoardsReport:

DIRECTORS RESPONSIBILITYSTATEMENT (Section 134)


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DRS to also include the following:

In the case of listed companies, director had laid down internalfinancial controls which have been complied with.

The directors had devised systems to ensure compliance withprovisions of applicable laws

PROMOTERS STAKE CHANGES(Section 93)

Listed companies required to file Return with the Registrar regardingchange in the number of shares held by the Promoters and top tenshareholders within 15 days of change.

CORPORATE SOCIAL RESPONSIBILITY


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PROMOTING WELFARE

INITIATIVES

CORPORATE SOCIAL RESPONSIBILITY(SECTION - 135)


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Every Company having net worth of rupees five hundred crore or more,or turnover of rupees one thousand crore or more or a net profit ofrupees five crore or more during any financial year to constitute aCorporate Social Responsibility Committee of the Board consisting ofthree or more directors, out of which at least one director shall be anindependent director

The Boards report to disclose the composition of the CorporateSocial Responsibility Committee

CORPORATE SOCIAL RESPONSIBILITY(SECTION - 135)


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Committee shall formulate and recommend to the Board, a CSR Policyindicating the activity or activities to be undertaken by the Company as

specified in Schedule VII of the Law

Recommend the amount of expenditure to be incurred on the activities aboveand

Monitor the Corporate Social Responsibility Policy of the Company from time

to time

CORPORATE SOCIAL RESPONSIBILITY(SECTION 135)


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Based on recommendations from CSR Committee, Board of such Companyto approve the CSR Policy for the Company and disclose contents of suchPolicy in its report and on the Companyswebsite

Every year in the Boards Report, details about the policy developed andimplemented by the Company on CSR initiatives taken during the year to beincluded


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As per the draft rules

Net Profit: defined as net profit before tax as per books of accounts and does not include profits from

branches outside India

CSR Policy of the company to include:

Specify the projects and programmes that are to be undertaken.

Prepare a list of CSR projects/programmes which a company plans to undertake during the

implementation year , specifying modalities of execution in the areas/sectors chosen and implementation

schedules for the same.

CSR projects/programmes of a company may also focus on integrating business models with social and

environmental priorities and processes in order to create shared value.

CSR Policy of the company should provide that surplus arising out of the CSR activity will not be part of

business profits of a company



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141 12/20/2014

CSR Policy would specify that the corpus would include the following:.a. 2% of the average net profits,

b. any income arising there fromc. surplus arising out of CSR activities

2% CSR to be computed as 2% of average net profits made by company during every block of 3 years

Format prescribed for Annual Report in CSR Initiatives to be included in the Board report

CSR activities to be conducted as projects or programmes excluding activities undertaken in normal

course of business

CSR Committee to prepare transparent monitoring mechanism for implementation

Company may conduct CSR activities through trusts, societies, or non profit companies operating in

India, not set up by company itself

CSR activities to be within India only

Companies may collaborate resources with other companies to undertake CSR

CSR activities not to benefit only the employees of the company

List of Companies who are required to make CSR contribution


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12/20/2014 142

S.No. Name of CompanyAverage PAT for last 3

Years2 % of Average PAT

1 Reliance Industries Ltd20,443.00

408.86

2 Oil & Natural Gas Corpn Ltd20,271.49

405.43

3 State Bank of India11,358.93

227.18

4 Tata Consultancy Services Ltd10,444.10

208.88

5 NTPC Ltd9,018.17

180.36

6 Infosys Ltd8,009.67

160.19

7 Bharti Airtel Ltd7,624.37

152.49

8 Coal India Ltd7,518.51

150.37

9 ICICI Bank Ltd6,647.37

132.95

Amount in INR Crores

CYNOSURE TO ALL EYES


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As per the analysis of the companies listed on Bombay stock exchange it is

found that :

Average net profit of three financial

years of these companies amounts:

Approx INR 3,90,000 crore

CSR spending which shall be 2% of

such average net profits amounts:

Approx INR 7800 crore

ROLE OF CA


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Chartered Accountants included in the definition of expert who has been

assigned specific responsibilities and liabilities under the Act

Appointment as Internal Auditors for companies requiring mandatoryinternal audits

Appointment as Liquidator in Winding up proceedings

Immense opportunities for CAs with respect to M&A transactions

CA may act as insolvency practitioner, administrator and also representstakeholders before Tribunal

CA to act as Statutory Auditor in companies


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IMPACT OF CHANGE


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CA Eish Taneja

Quality of functioning of the board will increase

Beginning of new era of corporate Governance

Enhanced responsibility of top management

Increase in trust of investors and stakeholders

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