CONTRACT AND MERCHANDISE COORDINATOR

Req No: 36000537-51189834-20160811153007 Agency Name: LOT - Lottery Working Title: CONTRACT AND MERCHANDISE COORDINATOR Broadband/Class Code: 313913 Position Number: 36000537 Annual Salary Range: $31,863.36 - $58,699.75 Announcement Type: Open Competitive City: Tallahassee Pay Grade/ Pay Band: 31017 Closing Date: 08/25/2016

(For Laid Off State Personnel System Career Service Employees Only). Career Service employees who currently have or held permanent status in their position at the time of layoff have an opportunity for first interview within any State Personnel System agency for vacancies in which the applicant is qualified and has applied. If this applies to you, please attach a copy of your official layoff letter when applying for a vacancy.

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

**The Florida Lottery is not a State Personnel System Employer**

CONTRACT AND MERCHANDISE COORDINATOR - POSITION NUMBER 36000537

ALL APPLICANTS SHOULD COMPLETE THE ON-LINE APPLICATION PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, OR IF YOU REQUIRE AN ACCOMMODATION BECAUSE OF A DISABILITY IN ORDER TO PARTICIPATE IN THE APPLICATION PROCESS, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287. IF YOU ARE UNABLE TO COMPLETE THE ON-LINE APPLICATION PROCESS, A STATE OF FLORIDA EMPLOYMENT APPLICATION MAY BE FAXED TO 1-888-403-2110.

THE STATE OF FLORIDA IS AN EQUAL OPPORTUNITY EMPLOYER/AFFIRMATIVE ACTION EMPLOYER AND DOES NOT TOLERATE DISCRIMINATION OR VIOLENCE IN THE WORKPLACE

APPLICANTS MAY FAX THEIR SUPPORTING DOCUMENTATION TO PEOPLE FIRST AT 1-888-403-2110.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

WE HIRE ONLY U.S. CITIZENS AND LAWFULLY AUTHORIZED ALIEN WORKERS

GENERAL DESCRIPTION:

Under the direction of the Director of Community Outreach and Special Events, the incumbent in this position coordinates sponsorship contracts for statewide special events and statewide Lottery merchandise for use with special events and promotions.

ESSENTIAL DUTIES:

• Contract Coordinator – Assists with the enforcement and oversight of a Contractor’s performance, ensuring services have been rendered in accordance with the contract terms and conditions prior to authorizing payment.

• Coordinates terms, conditions, content, value and accuracy of sponsorship contracts with appropriate contacts

• Coordinates sponsor benefits, and reviews proof of performance for sponsorship contracts. • Maintains and monitors the sponsorship budget for special events. • Merchandise Manager - Manages statewide merchandise budget. • Maintains statewide promotional merchandise to ensure appropriate inventory levels are

maintained. • Conducts quarterly physical inventory counts of the Florida Lottery Headquarters Merchandise and

Props Warehouse. • Maintains the Headquarters Merchandise and Props Warehouse. • Works directly with District Offices, Purchasing and Graphics to obtain innovative merchandise.

This includes; researching trends, preparing district allocations based on need and promotional activity, preparing specifications for Invitation to Bid (ITB), coordinating shipment and receipt of items, and processing payment to vendor upon reconciliation.

• All other duties as assigned for the good of the agency. • Occasional weekend and overnight travel may be required. • Attendance is an essential function of this position.

Knowledge, Skills, and Abilities

• Ability to research, analyze, and evaluate data relating to event sponsorships and promotional items.

• Ability to create, negotiate and manage contracts. • Strong analytical, critical thinking and problem solving skills. • Exceptional interpersonal and communication skills. • Proofreading skills. • To perform this job successfully, an individual should have strong computer skills with ability to

learn and master new applications, including but not limited to, Oracle, Microsoft programs (Excel, Outlook, PowerPoint and Word) and the MyFloridaMarketplace.

• Ability to coordinate and monitor tasks and special projects as assigned to ensure completion in a thorough and timely manner.

• Ability to plan, and maintain budgets in Excel. • Ability to work in a fast paced environment. • Ability to utilize problem-solving techniques.

Other job-related requirements for this position

Successful passing of a criminal background check (state, local, and national) is required).

Maintains strict confidentiality of information learned while working with the Florida Lottery, whether learned through assigned duties or through working with other units. The types of confidential information may include, but are not limited to, payroll information, budget matters, policy decisions, tax matters, employee disciplinary issues, and other personnel data.

Minimum Qualifications

A bachelor’s degree from an accredited college or university and one (1) year of professional experience in sales, marketing, customer service, communications, merchandising, advertising, or public relations.

Professional and nonprofessional experience as described above can substitute on a year for year basis for the required college education.

Combinations of college course work and experience as described above may be substituted for the required college education.

College course work will be considered equivalent to experience at the rate of thirty (30) semester or forty-five (45) quarter hours on a year for year basis. A maximum of three (3) years of college course work may be substituted.