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Study-Unit Results Input i

UNIVERSITY OF MALTA L-Università ta’ Malta

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Course 3

Study-unit Results Input

Student Information Management System (SIMS)

Office of the Registrar

Version 3I SC 21.04.2015

Study-Unit Results Input ii

This guide was prepared by the

Office of the Registrar

The content of this guide is based on manuals produced by

Tribal Group plc.

The information in this guide is the property of the University of Malta. It may be reproduced

and circulated within the University of Malta. Staff must not disclose or issue this guide in

any form to any other party.

© Copyright 2014 – University of Malta

Study-Unit Results Input iii

Table of Contents

Introduction to Course 3 ..................................................................................... 5

What is SIMS? ................................................................................................... 5

Aims ................................................................................................................. 5

Requirements .................................................................................................... 5

Courseware ....................................................................................................... 6

Objectives ......................................................................................................... 6

Activities ........................................................................................................... 6

Format Conventions ........................................................................................... 6

Queries ............................................................................................................. 7

Lesson 1 - Introduction ....................................................................................... 8

Objectives ......................................................................................................... 8

Key Assessment Processes .................................................................................. 8

Lesson 2 - Mark Schemes .................................................................................. 12

Objectives ........................................................................................................ 12

University Mark Schemes ................................................................................... 12

General Undergraduate and Postgraduate Awards Regulations.................................. 22

Lesson 3 - Inputting Study-Unit Results ............................................................ 23

Objectives ........................................................................................................ 23

Introduction ..................................................................................................... 23

STEP 1 – Printing Registered Students ................................................................. 25

STEP 2 - Generating Study-unit Results Records ................................................... 26

STEP 3 - Inputting Marks (Actual) ....................................................................... 29

STEP 4A - Printing Actual Marks Report ................................................................ 31

STEP 4B - Correcting Marks/Grades ..................................................................... 33

STEP 5- Processing Study-unit Results (Agreed) .................................................... 34

STEP 6 - Publishing Study-unit Results ................................................................. 38

Processing Held Study-unit Results ...................................................................... 40

Study-Unit Results Input iv

Lesson 4 - Re-assessment ................................................................................. 44

Objectives ........................................................................................................ 44

Introduction ..................................................................................................... 44

STEP 1 - Inputting Re-assessment Marks ............................................................. 46

STEP 2 – Processing and Publishing Re-assessment Study-unit Results ....................................... 49

STEP 3 – Publishing Re-assessment Study-unit Results .......................................... 51

Lesson 5 – Study-unit Results Report ............................................................... 53

Objectives ........................................................................................................ 53

Introduction ..................................................................................................... 53

Printing Agreed Results of a Study-unit ................................................................ 53

Printing the Study-unit Results of a Student ......................................................... 56

Quick Review - Study-unit Results Process ....................................................... 61

Objectives ........................................................................................................ 61

To process 1st Sit Results: .................................................................................. 61

To Process Re-Assessment Results: ..................................................................... 62

Further Reading ................................................................................................ 64

Objectives ........................................................................................................ 64

Undoing and Processing Study-unit Results .......................................................... 64

Study-Unit Results Input 5

Introduction to Course 3

What is SIMS?

SIMS (Student Information Management System) software is a comprehensive

program used to record and manage student data. The program was developed by a

UK software house called Tribal.

The SIMS program facilitates the management of data accumulated during the

students’ study period at university. The programme was introduced at the University

of Malta following:

� an elaborate exercise to identify the appropriate data management software

suitable for the University;

� a wide consultation with academic staff, administrative and technical staff;

� substantial hardware and software investments.

Aims

Course 3 provides information about the key assessment processes and the

University marking scheme. The course equips trainees with the necessary skills to

input study-unit results, process re-assessment results and generate reports listing

study-unit results. The main topics covered during this course include:

� An overview of the University marking scheme.

� The inputting of study-unit results.

� The re-assessment process.

� Generation and printing of study-unit result reports.

Requirements

The courseware assumes that trainees:

� are familiar with basics of MS Windows and

� are familiar with the content covered in:

o Course 1: Introduction to SIMS

o Course 2: Module Registration

� have access to an IBM compatible computer equipped with MS Windows and SIMS

training software.


Courseware

The courseware that follows is made up of 5 lessons. The first lesson introduces

trainees to the key assessment processes in SIMS. Lesson 2 introduces the reader to

the University marking schemes for study-units. The third lesson is about inputting

study-unit results, undoing study-unit results, processing study-unit results to the

completed stage and finally publishing the results on the eSIMS portal. The fourth

lesson deals with the processing and publishing of re-assessment study-unit results

towards the completed stage, whilst the fifth lesson is covers the generating and

printing study-unit results reports.

Objectives

Each lesson starts with a list of objectives or skills that you are expected to master

by the end of the lesson. You are encouraged to review these objectives after

completing the lesson to ensure that you have reached the goals of the lesson.

Activities

The lessons are based on practical step-by-step activities that will help you master

the skills required to process and publish study-unit results to the completed stage

and print study-unit results reports. All the typing that you are expected to enter in

SIMS has been provided in the courseware. Screen shots have been included so that

you can check your computer output.

Format Conventions

Special terms – Important terms or ideas introduced for the first time are presented

in bold typeface. Thereafter, the word or phrase appears as normal text. Menu

names and commands are bolded throughout.

Typing – As you work through the courseware you will be entering text through the

keyboard.

Special Symbols – The courseware provides four symbols, which have special

meanings:


This symbol indicates reading material.

This symbol indicates that what follows is a

hands-on activity on your computer.

This symbol indicates short cuts or hot keys.

This symbol alerts about cautions to be observed

or actions to be avoided.

Queries

As you work through the activities in this training manual you may encounter

difficulties. If you do require assistance please contact SIMS Support staff giving

details of the problem. For issues on results inputting kindly contact either:

� Ms Carmen Bezzina - [email protected] or

� Ms Anika Bartolo - [email protected]


Lesson 1 - Introduction

Objectives

By the end of this lesson you will learn about:

� The key assessment processes in SIMS - Student Assessments (SAS) and

Student Re-assessment (RAS);

� The main screens relevant to assessment record set-up on SIMS

Key Assessment Processes

Study-units can be described as the building blocks of a University

award scheme. Academic entities devise assessment patterns for

each study-unit they are responsible for. Students register for a

number of study-units according to the particular Programme of

Studies for the course they are following. In order to complete the study-unit students

are assessed via one or more assessment components. Each assessment component

specifies the type of assessment students must complete. Examples of assessment types

include Examination, Project, Practical, and Assignment.

In SIMS, set-up for study-units includes details related to the assessment assigned to

the study-unit for the particular academic year. Each Assessment Pattern is used to

measure students’ progress or performance in a study-unit. Assessment patterns

generate the students’ results which are recorded in the Credit Accumulation

Management System (CAMS) in SIMS. An Assessment Pattern is allocated to each

Module Availability (MAV) record.


Fig. 1 – Sample Module Availability (MAV) record indicating the Assessment Pattern

Further details related to the specific assessment pattern attached to a particular study-

unit may be viewed by following the procedure detailed below.

� Retreive the MAV record of the study-unit for which you wish to view the assessment

details.

� Double click on the Assessment Pattern and click ‘Yes’. You will be directed to the

Module Assessment Pattern (MAP) table.

� Click on the Other > Assessment Body option via the menu bar. All the assessment

components for the particular MAV record will be displayed. See Fig. 2 below for

more details.

Fig. 2 – Module Assessment Body (MAB) record with two assessment components


Fig. 2 demonstrates a sample MAB record for a particular module availability (MAV). In

this example the study-unit will be assessed via:

� a Project with a weighting of 30% of the overall mark; and

� a Presentation with a weighting of 70% of the overall mark.

Note that the weightings of each component towards the overall mark are displayed as a

percentage and thus the overall total for all components should be equal to 100.

Note also that the MAB record holds data related to the mark scheme assigned to each

assessment component. CFPR and CFFN are two such mark schemes. These will be

covered in the next lesson of this course.

Module Availablility (MAV) records together with the relevant Assesment Pattern (MAP) /

Assessment Body (MAB) data are created and maintained by SIMS Office staff following

communication with Officers in charge at Faculties / Institutes / Centres.

In SIMS, study-units are referred to as modules. The assessment process in CAMS can

be broken down in two stages:

1. Initial assessment stage – The students’ study-unit results are initially held at

this stage. The first results obtained in a study-unit are processed in the Student

Assessments (SAS) screen.

2. Re-assessment stage – Some students may be required to follow the assessment

pattern again. For example, some students may be required to re-sit the examination.

The re-assessment results attained in a study-unit are processed in the Student

Re-assessment (RAS) screen.

The initial assessment and/or re-assessment process leads to the final study-unit result.

This stage is referred to as the COMpleted assessment stage.


Fig. 3 – The assessment stages on SIMS

The University Mark Schemes (discussed in the next section) determine the status of the

study-unit results i.e. whether a student is moved to the Student Re-assessment (RAS)

stage or directly to the completed (COM) stage.

SAS

RAS COM


Lesson 2 - Mark Schemes

Objectives

By the end of this lesson you will learn about:

� The University Mark Schemes for study-units – Percentage Grade Module

Mark Scheme (PGM/PPGM), Pass/Fail Module Mark Schemes (PFM),

Component Module Mark Scheme (MMS/PMMS) and the PG Dissertation

Mark Scheme (PDA/PDM)

University Mark Schemes

The University mark schemes are based on the assessment

regulations of the University of Malta. Four mark schemes are

currently in use:

1. Pass/Fail Mark Scheme

(PFA/PFM)

2. Percentage/Grade Mark Scheme

(PGA/PGM & PPGA/PPGM)

3. Component Module Mark Scheme

(CMS/PCMS, CFFN/PCFFN, CFPR/PCFPR & MMS/PMMS)

4. PG Dissertation Mark Scheme

(PDA/PDM)

PFA/PFM, PGA/PGM, PPGA/PPGM, CMS/CFFN/CFPR, PCMS/PCFFN/PCFPR, MMS/PMMS and

PDA/PDM are the mark schemes used for study-unit results. These appear in the Module


(MOD) screen and in the Module Availability (MAV) screen. Each mark scheme is made

up of a number of marks/grades.

The following are a definition of the marks / grades commonly used in the above mark

schemes:

1. Failed (F)

2. Withdrawal (W)

3. Incomplete (I)

4. Justified Absence (S)

5. Fail without possibility of Resit (FA)

6. Not Eligible (NE)

7. Compensated Pass (CP)

8. Cancelled Disciplinary Action (CD)

9. Plagiarised/Colluded Work (PL)

10. Result Complete (RC)

1. A Failed (F) grade may be awarded in several circumstances. Some common

examples are listed below:

� If a student fails to obtain an overall mark of more than 44%;

� If a student does not drop a study-unit in the add/drop period, is still registered on a

course of studies and does not submit / attend for an assessment;

� If the student does not turn up for the assessment without official approved

justification.

� If the student requests to drop a study-unit, the request is refused and the student

does not submit/attend for an assessment, an (F) grade is still awarded.

2. A Withdrawal (W) grade is awarded when a student is given permission to

withdraw from a unit after the Add/Drop Period. Such a unit will not be taken into

consideration in the calculation of the average mark for the year.


However, if a student withdraws from a study-unit during the add/drop period, then the

study-unit registration should be deleted completely from SIMS. (DEL command in the

C/O/E field of the study-unit registration screen – Refer to Course 2).

If, on the other hand, a student resigns from the course before the assessment date

and his/her name still appears on the examiners grade form, then a grade (W) is

awarded.

Note: Students who complete an assessment before withdrawing from the course must

have their raw mark inputted where available. On the other hand, students that officially

withdraw from a course after the assessment is due, and would have failed to

submit/take the assessment without approved justification, an F grade should be

awarded.

3. An Incomplete (I) grade is given when a study-unit result is still pending e.g. if a

deadline for submission of work has been extended for a valid reason or a medical

certificate is awaiting approval. Accordingly, the result will be put on hold until the

tutor/marker submits the student’s result for publication. This is only a temporary

grade which should be changed to a pass or fail grade by the end of the academic year.

4. A Justified Absence (S) grade is inputted when a student is absent for an

assessment for a valid reason approved by the respective Board. An S grade is

recognised by the system and does not result in an attempt increment.

5. A Fail w/o Resit (FA) grade is given when a student fails an assessment and a

re-assessment is not allowed/available (i.e. a student cannot re-sit the assessment,

e.g. in the case of a work placement or clinical practice).

6. A Not Eligible (NE) grade is given to students who are not eligible to sit for one or

more assessment/s pertaining to a particular study-unit (e.g. due to absence during

lectures).

7. The University Regulations provide that a failed study-unit may be passed by

compensation in certain circumstances. All study-units unless declared otherwise, are

compensatable, whether compulsory, elective or optional. A Compensated Pass (CP)


grade may be awarded in cases where a student satisfies the following conditions stated

in Regulation 50 of the General Regulations for University Undergraduate Awards, 2004.

� The study-unit is declared as compensatable in the Programme of Study,

� The mark obtained is between 35% - 44% and

� Average Mark for the Year / Area of study (where applicable) is at least 50%.

Regulation 50 (3) further states that ‘A student may only refuse the award of a

compensated pass and opt for reassessment in the September supplementary session

when the mark obtained in the supplementary session could make a difference for the

purpose of reaching an average mark required for access to a particular Programme of

Study in the following year. In such cases the student is required to advise the

Registrar of his intention after all results for the year have been published but by not

later than 16 August preceding the date of the supplementary session’.

8. A Cancelled Disciplinary (CD) grade is awarded following disciplinary action as

established by the University Assessment Disciplinary Board. Such a grade is usually

inputted by SIMS Office staff.

9. A Plagiarism/Collusion (PL) grade is awarded to students whose work has been

found to be plagiarised/colluded. A 0/I result is initially inputted by administrators on

receipt of a report describing suspected plagiarism/collusion. If the student is found

guilty then the 0/I is amended to a 0/PL. Otherwise, the student should be awarded the

raw mark.

10. A Result Complete (RC) grade is a ‘dummy’ grade generally inputted in the

Student Re-assessment (RAS) screen. Mainly, this is used to close re-assessment

records for students who are NOT eligible to sit for the Supplementary Session in terms

of the University Regulations. It may also be inputted in other cases following

consultation with SIMS Office staff. Note that this grade is used solely for administrative

purposes and does not form part of the official grading scheme of the University.


1. Pass/Fail Mark Scheme (PFA/PFM)

The Pass/Fail Mark Scheme is suitable for study-units whose assessment is based on a

Pass/Fail basis.

Students are initially registered on the first attempt. First attempt results are always

processed via the initial Student Assessments (SAS) screen. During this stage the

following grades can be obtained:

Attempt Max

Marks

Min

Marks

Grade Assessment

Result *

Increment

Attempt

SAS

Status **

1 P P A

1 F F Y R

1 S D R

1 I D H

1 W F A

1 FA F A

1 NE F A

1 HP P A

Assessment Result * SAS Status **

P = Pass A = Agreed

F = Fail R = Re-Assessment

D = Deferred H = Held

Fig. 4 – Pass / Fail Mark Scheme Grades (Attempt 1)

Students obtaining an ‘F’ or an ‘S’ grade are moved to the student re-assessment (RAS)

stage whilst students assigned an ‘I’ are moved to a Held status.

The system distinguishes between an F grade and an S grade. In the case of an F

grade, the attempt number is incremented to 2, whilst a student who obtains an S grade

remains on the same attempt, i.e. attempt 1.


Students sitting for the second attempt can obtain the grades indicated in the following

table. Re-assessment results are processed via the Student Re-assessment (RAS)

screen.

Assessment Result * RAS Status **

P = Pass A = Agreed



Fig. 5 – Pass/Fail Mark Scheme Grades (Attempt 2)

2. Percentage/Grade Mark Scheme (PGA/PPGA & PGM/PPGM)

The Percentage/Grade Mark Scheme is intended for study-units whose assessment is

based on one component, e.g. 100% Examination.

Students are initially registered on the first attempt. Initial results are always

processed via the Student Assessments (SAS) screen. The following grades can be

obtained during this stage for study-units with Level 1–4.

Attempt Max

Marks

Min

Marks

Grade Assessment

Result *

Increment

Attempt

RAS

Status **

2 P* P A

2 F F A

2 S D R

2 I D H

2 W F A

2 FA F A

2 RC F A


Attempt Min

Marks

Max

Marks Grade

Assessment

Result *

Increment

Attempt

SAS

Status **

1 95 100 A+ P A

1 80 94 A P A

1 75 79 B+ P A

1 70 74 B P A

1 65 69 C+ P A

1 55 64 C P A

1 50 54 D+ P A

1 45 49 D P A

1 0 44 F F Y R

1 0 0 W F A

1 0 0 I D H

1 0 0 S D R

1 0 44 FA F A

1 0 0 NE F A

1 35 44 CP P A

1 45 100 CD D R

1 0 0 PL F Y R


P = Pass A = Agreed



Fig. 6 – Percentage/Grade Mark Scheme Grades UG (Levels 0-4 at attempt 1)

With the introduction of the General Regulations for University Postgraduate Awards in

October 2008, students registered for Level 5 or Level 6 study-units can obtain the

following grades during their first attempt.


Attempt Min

Marks

Max

Marks Grade

Assessment

Result *

Increment

Attempt

SAS

Status **

1 80 100 A P A

1 70 79 B P A

1 55 69 C P A

1 50 54 D P A

1 45 49 E P A

1 0 44 F F Y R

1 0 0 W F A

1 0 0 S D R

1 0 0 I D H

1 0 0 NE F A

1 0 44 FA F R

1 45 100 CD D R

1 0 0 PL F Y R


P = Pass A = Agreed



Fig. 7 – Percentage/Grade Mark Scheme Grades PG (Levels 5-6 at attempt 1)

Each mark scheme contains its own grades in accordance with the regulations.

Students sitting for the second attempt (or higher) for study-units of Levels 1-4 can

obtain the grades as indicated in Fig. 8 overleaf. It is however important to note that the

overall study-unit result is capped at 45/D* and thus students will not be allowed to

obtain an overall mark higher than 45 for the study-unit. The grade D* indicates that the

student passed the unit following re-assessment and is thus used to differentiate

between a grade D obtained at attempt 1 and a D* obtained as a pass following a

supplementary session. Results at re-assessment stage are to be processed via the

Re-assessment (RAS) screen.


Attempt Min

Marks

Max

Marks Grade

Assessment

Result *

Increment

Attempt

RAS Status

**

2 45 100 D* P A

2 0 44 F F A

2 0 0 W F A

2 0 0 S D A

2 0 0 I D H

2 35 44 CP P A

2 0 0 RC F A

2 0 0 NE F A

2 0 0 PL F A


P = Pass A = Agreed



Fig. 8 – Percentage/Grade Mark Scheme Grades UG (Attempt 2 or higher)

From the academic year 2008/9 onwards, students sitting for the second attempt for

study-units with Levels 5-6 can obtain the grades as indicated in Fig. 9. It is however

important to note that the overall study-unit result is capped at 45/E* and thus students

will not be allowed to obtain an overall mark higher than 45 for the study-unit. The

grade E* indicates that the student passed the unit following re-assessment and is thus

used to differentiate between a grade E obtained at attempt 1 and an E* obtained as a

pass following a supplementary session. Results at re-assessment stage are to be

processed via the Student Re-assessment (RAS) screen.


Attempt Min

Marks

Max

Marks Grade

Result of

Assess *

Increment

Attempt

RAS Status

**

2 45 100 E* P A

2 0 44 F F A

2 0 0 W F A

2 0 0 S D A

2 0 0 I D H

2 0 0 RC F A

2 0 0 NE F A

2 0 0 PL F A


P = Pass A = Agreed



Fig. 9 – Percentage/Grade Mark Scheme Grades PG (Attempt 2)

Students who progress conditionally or follow an additional

year of study should be re-registered for the study-unit in

the following academic year. The attempt number will

increment automatically, once the new record is generated

via the SAS screen. Should the student need to go into

re-assessment again, then records would have to be

processed via the RAS screen.

3. Component Module Mark Scheme (CMS/PCMS & MMS/PMMS)

The Component Module Mark Scheme is intended for study-units whose assessment is

based on more than one component, e.g. 30% Assignment and 70% Examination.

Similar to the Percentage Grade Mark Scheme, marks out of 100 are inputted for each

component. SIMS will then work out the overall mark and grade according to the

percentage weightings of the components.


4. Postgraduate Dissertation Mark Scheme (PDA/PDM)

This mark scheme is the latest to be introduced and follows an amendment to the

Postgraduate Harmonised Regulations. It is applied to study-units that form part of a

programme of study at postgraduate level and whose credit value is 30 credits or more.

The Regulations now state that the highest mark/grade a student may obtain in such

study-units at attempt 2 is 50/ D*. SIMS will automatically cap any marks inputted for

these study-units, when at attempt 2, to 50.

General Undergraduate and Postgraduate Awards Regulations

The setup described above is in alignment with the University’s Undergraduate

Regulations, 2004 and the Postgraduate Regulations, 2008. The content of this course

complements both sets of regulations and thus users are encouraged to access and

familiarise themselves with both. These regulations are available on the web and the

links below provide direct access for ease of reference:

� General Undergraduate Awards Regulations, 2004

www.um.edu.mt/registrar/regulations/general/harmonisedregs-09

� General Postgraduate Awards Regulations, 2008

www.um.edu.mt/registrar/regulations/general/postgraduate_harmonised_regulations

Furthermore, users are also encouraged to read through and familiarise themselves with

the University Assessment Regulations, 2009. These regulations are also available

on the web via the link below:

www.um.edu.mt/registrar/regulations/general/assessment_regulations


Lesson 3 - Inputting Study-Unit Results

Objectives

By the end of this lesson you will learn to:

� Print a list of students registered on a study-unit;

� Generate Student Module Result (SMR) records;

� Input the actual marks in the Student Assessments (SAS) screen;

� Generate and print reports listing the actual marks and grades obtained by

students registered on a study-unit;

� Correct actual marks and grades;

� Process actual results to an agreed status;

� Publish study-unit results;

� Process held study-unit results.

Introduction

As indicated in Lesson 1, the first study-unit result/s is/are

processed at the initial assessment stage. These result/s are

processed through the different options of the Student Assessments (SAS) screen.

The result/s attained by a student is/are stored in the Student Module Result Status

(SMR) table. The content of this table is updated by the processes of the SAS and RAS

screens. The Student Module Result (SMR) screen is used to display student results as

well as provide information with regards to the processing stage of the same result. This

screen is very useful and is to be used regularly when processing/amending/ enquiring

about particular result records.


ACTIVITY 3.1

All activities are based on the SIMS training software installed on your

computer system. You will display the Student Module Result (SMR)

screen for the study-unit MAT0002, 2011/2.

1. In the Select menu option type SMR.

2. Press the TAB key and the Student Module Result (SMR) screen will be displayed.

3. Type 2011/2 in the Year field and MAT0002 in the Module field.

4. Press the F5 key to retreive existing records.

You will notice that no records are retreived and that a message in the message buffer

(bottom left corner of your screen) indicates ‘No records found. Please try again’. This

message appears because there are currently no result (SMR) records in the system that

match the retrieval criteria indicated.

Fig. 10 – The Student Module Result (SMR) screen

5. Close the SMR screen. This will display a warning message indicating that no details

have been saved.

6. Click Yes button to quit the SMR screen. You will return to the SIMS Menu System

window.


STEP 1 – Printing Registered Students

Before generating study-unit results, one must check that the

registration of students on the study-unit is correct. This step is

done by printing the Study-unit Grade Form from the Module

Availability (MAV) screen. Once checked and finalised this form

should be printed and passed on to the relevant academic members of staff so that the

marks awarded and to be inputted in SIMS may be listed.

ACTIVITY 3.2

Your tutor will indicate the study-unit you will be working on.

Study-unit MAT0002 will be used here.

1. In the Select menu option field type MAV.

2. Press the TAB key. The Module Availability (MAV) screen will be displayed.

3. In the study-unit field type in the study-unit code MAT0002, and 2011/2 in the

Year field. Press the F5 key and the details as shown in Fig. 11 will be displayed.

Fig. 11 – The Module Availability (MAV) screen

4. Select Current > Gen+Print Letters. The Standard Letter Selection window will

be displayed.

5. Double-click in the Letter Code field. The Select……window will be displayed.


6. Double-click the report MAV-RPT-MDG5 – Study-unit Grade Form. The

Standard Letter Selection window will be re-displayed with the Letter Code field

populated.

7. Click the Run button. The Enter Letter Selection Criteria window will be displayed.

8. Click the OK button to display the list of all students registered on the study-unit.

9. Print the Grade Form of the students registered on the study-unit.

10. Close the Study-unit Grade Form (MAT0002) – Windows Internet Explorer.

11. Close the Module Availability (MAV) screen.

STEP 2 - Generating Study-unit Results Records

Generating the study-unit result records is the first step in the

assessment process. This step is done through the Student

Assessments (SAS) screen. This screen allows for the generation

of blank study-unit result records for a batch of students registered on a particular

study-unit.

ACTIVITY 3.3

You will create SMR records for students which have been previously registered on a

specific study-unit. You will now generate the result (SMR) records for

the study-unit MAT0002, 2011/2 in preparation for mark entry.

1. In the Select menu option type SAS.

2. Press the TAB key and the Student Assessments (SAS) screen will be displayed.

3. Type in the following data:

Year: 2011/2

Period: SEM1

Module: MAT0002

Occurrence: A

Assessment Sequence Number: * (Gold Star)


4. Go to Option 1b – Generate assessment records for student/s SMR and click on the

Run button.

The following message will be displayed.

Fig. 12 – Confirming the selected MAV record

The number of students in the above

message screen should be equal to the

number of students on the result sheet. Re-

check your study-unit registrations if the

number is different.

5. Click OK button if the number of students indicated in the message box is equal to

the number of students on your result sheet. Click Cancel button if the number is

different.

If you clicked the Run Now button the following Message buffer window will be

displayed.

Fig. 13 – Message buffer

6. Clear and close the Message buffer window.


ACTIVITY 3.4 – Checking Progress of Records on SMR

In Activity 3.1 you were asked to retrieve student result records for study-unit MAT0002,

2011/2. Since results were not generated the system could not retrieve the result

records.

In Activity 3.3 above, these same records have now been generated

and thus could be retrieved via the SMR screen.



3. Type 2011/2 in the Year field and MAT0002 in the Module field.

4. Press the F5 key to retreive existing records.

You will notice 7 records are retrieved. The records being displayed include student ID,

Academic Year, Semester, Occurrence, Study-Unit Level and Student Attempt Number.

No mark and grades are being displayed given that these have not yet been inputted

into the system.

Fig. 14 – The Student Module Result (SMR) screen


STEP 3 - Inputting Marks (Actual)

After generating the study-unit result records, you can proceed with

entering the student marks. This step is done through the Student

Assessments (SAS) screen. The marks entered during this step are

referred to as actual marks.

ACTIVITY 3.5

You will input the marks attained by the students indicated earlier on.

Study-unit MAT0002 will be used here.

1. Go to Option 3 – Input actual marks for assessment for student(s) and click on the

Run button. The Input Actual Marks window will be displayed.

Fig. 15 – The mark inputting screen

This window displays a list of students registered on study-unit MAT0002 in 2011/2. The

students are displayed in alphabetical order according to their surname.

Note:

� The INT column indicates the initial of each student.

� Marks may be entered in fields under the Mark column whilst the respective grades

will be displayed automatically in the fields under the Grade column. Note that values

of P and F are automatically assigned.


� By default, an F grade is generated when a 0 mark is entered in the Mark field.

Always verify whether the grade should be an F, W, S, I, NE, FA or PL.

� Once results for all components have been inputted, the system will automatically

calculate each students’ final overall module result. This will generate an overall mark

and a corresponding overall grade.

� The Input Actual Marks window does not allow you to return to a previous field by

clicking the mouse.

� The Page Up and Page Down keys have to be used in order to navigate through the

records.

The Mark field accepts only marks that correspond

to valid grades (Refer to Lesson 2 of this manual).

You will not be able to proceed to the next field if

you enter an invalid mark/grade.

2. Input marks for students displayed and press F6 to store.

Fig. 16 – Sample of actual marks inputted for students

3. Close the Input Actual Marks window.

Note:

When working on a study-unit asessesed via two or more assessment components

(e.g. Assignment and Examination), marks for the first component are entered on the

first screen. Once marks are stored and the screen is closed, a second mark entry

screen will be displayed, where the marks for the second component are to be inputted.

The particular assessment component for which marks are to be inputted is indicated on


the top middle section as indicated in Fig. 16 above. On closing the screen you will note

that the system automatically attempts to calculate the study-unit overall result.

Checking Records on SMR

Now that you have inputted the marks at actual stage you may go back to the SMR

screen and check how records have been updated on SIMS.

You may follow the steps described in Activity 3.4. Records on the SMR screen will

display the actual marks inputted (Fig. 17).

Fig. 17 – Sample of marks displayed via the SMR screen – Actual stage

Note that the overall study-unit marks and the corresponding grades are now being

displayed under the Actual Mark/Gr Column. The Agreed Mark/Gr columns remain blank

at this stage.

STEP 4A - Printing Actual Marks Report

Following the setting of actual marks, a report listing the actual

marks attained by all students registered on a study-unit should be

generated. This report will be used to check that each mark entered

and the corresponding grade were inputted correctly.


ACTIVITY 3.6

You will generate a report listing the actual marks and grades of the

students following a specific study-unit. The study-unit MAT0002 will

be used in this example.

1. In the Select Menu option, type MAV.


3. In the Module field type MAT0002 and in the Academic Year field type 2011/2.

4. Press the F5 key to retreive data for study-unit MAT0002.

5. Click the Current menu and select Generate + Print Letters. The Standard Letter

Selection window will be displayed.

6. Double-click in the Letter Code field. The Select… window will be displayed.

7. Double-click on the report MAV-RPT-MRG4 – Study-Unit Actual Results Report.

The Standard Letter Selection window will be re-displayed with the Letter Code

populated.

Fig. 18 – Selecting the Study-Unit Actual Results Report

8. Click on the Run button. The Enter Selection Criteria window will be displayed.

9. Click OK button and print a list of all students and marks/grades attained in the

retreived unit.


You may select one or more of the listed options in this screen to sort accordingly. A

particular course may be selected by inserting the corresponding course code. You may

also select the students you want to retrieve by their year of study.

10. Print the Study-unit Actual Results report.

11. Close the Windows Internet Explorer and the Module Availability (MAV) screen.

STEP 4B - Correcting Marks/Grades

The actual marks report generated through the process indicated in

the previous section, may reveal an incorrect mark/grade.

Accordingly the correct mark/grade will have to be re-entered

through the Student Assessments (SAS) screen.

ACTIVITY 3.7

You will input the correct mark attained by a student on the study-unit

you are working on. The study-unit MAT0002 will be used in this

example.

1. Restore the SAS window.

2. Go to Option 3 – Input actual marks for assessment for student/s and click on the

Run button.

3. Use the Page Down key to move to the Mark field for student with the wrong mark

(e.g. 74891M/1).

4. Press the Delete key or press F7 to remove the incorrect mark in the mark field.

5. Type the correct mark (e.g. 80).

6. Press the TAB key. The Grade field will display a grade of ‘P’.

7. Press the F6 button to store the mark entered.

8. Close the Input Actual Marks window. This will automatically reset the result.


STEP 5- Processing Study-unit Results (Agreed)

Once all results have been inputted, checked and amended (if

necessary), such results should move to the Agreed stage. This

process involves copying the actual results to agreed results. Once

at agreed stage, results can no longer be undone and processed as indicated in the

previous section.

The processing of study-unit results for the actual to the agreed stage is carried through

the Tick Module Result (TMR) screen.

ACTIVITY 3.8

You will process the results of students registered on the study-unit

you are working on. The study-unit MAT0002 will be used in this

example.

1. In the Select Menu option, type TMR.

2. Press the TAB key. The Tick Module Result (TMR) screen will be displayed.

3. The details of the study-unit you are working on will be displayed automatically in the

TMR screen.

Fig. 19 – Tick Module Results (TMR) - Agreed


4. Go to Option 2 - Set module agreed = actual for group of MAVs and click on the Run

button. The following message screen will be displayed.

Fig. 20 – Confirming the TMR command

5. Click Yes button.

The Message buffer text indicates that the agreed mark has been set for each student.

The message buffer displays the following text at the end of the process – ‘Module

results copied’.


Now that you have agreed marks via the TMR process, you may go back to the SMR

screen and check how records have been updated on SIMS.

You may follow the steps described in Activity 3.4. Records on the SMR screen will

display the actual marks inputted (Fig. 21).

Fig. 21 – Sample of marks displayed via the SMR screen – Agreed stage


You will notice that the Agreed column is now displaying marks that have been copied

from the Actual stage to the Agreed stage.

The Cu and Co column indicate the students’ attempt number for the particular result

record. The value under the Cu column indicates the current valid attempt number whilst

the value under the Co column indicates the last completed attempt number. When a

result record is set to COMplete the Cu and Co values are identical. Fig. 22 below

explains possible values and how they may be interpreted.

Attempt (Cu) Attempt (Co) Status

1 0 Students’ current attempt number is 1 and has not

attempted the study-unit previously (unless repeating

the year)

1 1 Student attempted study-unit at attempt 1 and

completed the attempt successfully.

2 1 Students’ current attempt is 2 and has failed the

study-unit at attempt 1.


completed the 2nd attempt successfully.


study-unit at attempts 1 and 2.


completed the 3rd attempt successfully.


study-unit at attempts 1, 2 and 3.


completed the 4th and final attempt successfully.

Fig. 22 – Defining attempt numbers

Kindly also note the SAS/ RAS column in Fig. 21. This is very useful since it is indicating

the screen that you will need to access in order to continue processing each of the

results.

� A status of SAS indicates that the result is still at the initial assessment state and is

to be processed via the SAS screen.


� A status of RAS indicates that the result has been taken into re-assessment and can

be processed further via the RAS screen once the student completes re-assessment.

� A status of COM indicates that the individual result is COMplete and requires no

further processing.

At the end of each academic year all result records for that

particular year should carry a status of COMplete.

A breakdown of the assessment components marks/grades of each SMR record may be

viewed by retrieving the appropriate record on SMR and clicking on Other > Assesement

Status – Refer to Fig. 23.

Fig. 23 – A breakdown of the assessment component marks for a particular SMR

Fig. 23 above demonstrates that the student obtained an overall study-unit mark/grade

of 45/D*. The student obtained a 0/F in the Exam at attempt 1 and a 73/P in the Exam

at attempt 2.


The SMR screen is very useful to help you determine the

status of a result record as well as to view the marks

obtained for individual assessments that were obtained in

the assessment session/s.

STEP 6 - Publishing Study-unit Results

After study-unit results have been agreed, the user needs to publish such results on

eSIMS (the students’ portal). This process enables the students to view their results

online. Students would not be able to view their results prior to administrators having

completed this step successfully.

.

Results should NOT be printed and published on the

University noticeboards.

The system automatically sends an email to the students on their University email

account informing them that a result has been published.

ACTIVITY 3.9

You will publish the results of students registered on the study-unit you

are working on. The study-unit MAT0002 will be used in this example.

1. In the Select Menu option, type SMR.

2. Press the TAB key. The Student Module Result Status (SMR) screen will be

displayed.

3. Type in the Academic year 2011/2 and the study-unit code MAT0002.

4. Press the F5 key in order to retrieve the results.

5. Click on the UDF button (top-right hand corner of the SMR screen). Please make

sure that the fields displayed are blank at this stage.


6. Close the User Defined fields screen.

7. Click the All menu and select Gen + Print Letters. The Standard Letter selection

window will be displayed.

8. Double-click in the Letter Code field. The Select…window will be displayed.

9. Double-click on the report SMR-GEN-RLT1 - Publish Entire Result/s. The

Standard Letter Selection window will be re-displayed with the Letter Code

populated.

Note: If you wish to publish the result for a particular assessment component, you

are required to select the SMR-GEN-RLT2 - Publish Component Result/s.

10. Click on the Run button. One of the below messages will be displayed:

� Entire result published successfully / Component Result Published successfully.

� This unit does not belong to the Faculty with which you are assigned. Please

contact SIMS Office.

� Entire Result not published. You will be able to publish this result after the

Students’ Feedback period is over. You will be informed via email when results

can be published.

11. Click the Ok button.

After publishing the result, the relevant data in the UDF fields will be populated

automatically as shown below.

Fig. 24– Data populated following successful publication of component result

Fig. 25 – Data populated following successful publication of entire result


12. Close the UDF window and the SMR window.

13. Close the RAS screen.

The data being populated and demonstrated in Figures 24 and 25 above indicate the

type of publication of result together with the date the result was published. This date is

used by the Admissions and Records Office to calculate eligibility for requests for

Revision of Paper.

Processing Held Study-unit Results

Due to certain circumstances, some students may have a pending

study-unit result which is reflected with a held status in the SMR

screen on SIMS. The Examination Board decides the final

study-unit result awarded to such students.

Held students cannot remain in this temporary state - they have to be given a result

which indicates a failure, pass or deferred state. For example, a student may initially

have an incomplete study-unit result. The Incomplete result would be changed to the

agreed mark at this stage.

.

This process is only administered by the Officer in

charge of the Faculty/Institute/Centre.

It is of utmost importance that held results are

processed through Option 9 of the SAS screen or

Option 7 of the RAS screen according to the process

stage of the SMR record.


ACTIVITY 3.10

You will process an incomplete result of a student registered on the

study-unit you are working on. The study-unit MAT0002 will be used

in this example.

1. In the Select Menu option, type SAS.

2. Press the TAB key. The Student Assessments (SAS) screen will be displayed.

3. Type in the details of the study-unit and insert the student ID card no. with the

relevant ‘/’ as shown in the figure below.

4. Go to Option 9 - Process INCOMPLETE (Held) results for student(s) and click on the

Run button. (The ID card no. is optional and is used if you want to process a specific

student).

Fig. 26– Processing Held Results


The Process Module Results window will be displayed. The window displays only student

records with held study-unit results; unless a student number was specified in the ‘box’

of Option 9.

5. In the Tick field, type N. This indicates that the agreed result will be different from

the actual result.

6. Press the TAB key such that the cursor will move to the Agreed Mark field of the

assessment component you wish to process.

7. Press the F7 key to erase the content of the Agreed Mark field.

8. Type 60 in the Agreed Mark field.

9. Press the TAB key. The Agreed Grade field will display P.

10. Press the TAB key. The cursor will move to the Module Result field.

11. Double-click in the Module Result field. The Module Result fields will display

automatically 60 and C.

.

It is important to ensure that the overall module

result displayed has been refreshed with the new

mark and grade.

12. Press the TAB key such that the cursor will move to the Exam Board Min field.

13. In the Exam Board Min field type the reason for the extension given to the

student, e.g. Student handed in assignment after being granted an extension.

Fig. 27 – Inputting the new mark/grade


14. Press the F6 key to Store. Once the record is stored successfully you will notice that

the screen will dim in colour as shown in Fig. 28 below.

Fig. 28– Amendments are stored successfully

15. Close the Process Student Module Results window.

16. Close the SAS screen. Process is now COMplete.


Lesson 4 - Re-assessment

Objectives

By the end of this lesson you should be able to:

� Input re-assessment actual marks;

� Process re-assessment study-unit results from an actual to an agreed status;

� Process and publish re-assessment study-unit results on eSIMS.

Introduction

Some students may be required to follow the assessment pattern

again. For example, some students may be required to re-sit an

examination.

The re-assessment results attained in a study-unit are processed through the different

options of the Student Re-assessment (RAS) screen.

The re-assessment status of a student may have been determined:

� Automatically by the University mark scheme or

� As a consequence of an examination board decision.

A study-unit can be re-assessed at attempt 1 (for students awarded an S grade), at

attempt 2, 3, or 4, if eligible in terms of the Undergraduate Regulations or at attempt 2

in terms of the Postgraduate Regulations. The study-unit mark scheme also controls

whether subsequent attempts are incremented or not.

Re-assessment does not involve re-writing the assessment records. Re-assessment

records are separate entities.


ACTIVITY 4.1

You will display the SMR screen of a student requiring re-assessment

processing. The study-unit MAT0002 will be used in this example.

1. In the Select Menu option, type SMR.

2. Press the TAB key. The Student Module Result (SMR) screen will be displayed.

3. Type 2011/2 in the Academic Year field, MAT0002 in the Module field and RAS in the

SAS/RAS field.

4. Press the F5 key to retrieve.

Fig. 29 below illustrates the following two scenarios:

�� Student with ID 436791M did not pass her first attempt and thus records display a Cu

of (2) and Co of (1). The student’s record has moved to re-assessment and the

SAS/RAS status therefore indicates RAS.

�� Student with ID 577592M did not sit for the first assessment. His reason for absence

was considered valid and thus approved. Records display a Cu of (1) and a Co of (1).

This means that his current attempt is set to 1 even if records are considered to be at

the re-assessment stage.

Attempt numbers are set automatically by the system and are defined within the mark

schemes assigned to the individual study-units.

Fig. 29– Displaying student at re-assessment


STEP 1 - Inputting Re-assessment Marks

The marks attained by students who have undergone a

re-assessment of a study-unit are entered through the

Student Re-assessment (RAS) screen. The marks entered during this

step are at actual stage. This processing of re-assessment results through RAS is

similar to the processing of results via SAS.

ACTIVITY 4.2

You will input the marks attained by the students who have been

re-assessed on a study-unit. The study-unit MAT0002 will be used in

this example.

1. In the Select Menu option, type RAS.

2. Press the TAB key. The Student Re-assessment (RAS) screen will be displayed.

3. Type in the following data:

� Year: 2011/2

� Period: SEM1

� Module: MAT0002

� Occurrence: A

� Assessment Sequence Number: *


Fig. 30– Student Re-assessment screen (RAS)

4. Go to Option 2 - Input actual marks for re-assessment for student(s) and click on the

Run button. The Process Student Re-Assessment Forms window will be displayed.

.

Re-assessment results may be processed one by one as the

results come in, or all together as a batch.

If you would like to input the result of only one student then

type in the student ID card no. with the relevant ‘/’ in the

blank field available in Option 2. If left blank all students

awating a re-assessment result that match the retrieval criteria

will be displayed.

5. Locate the record for the student with ID number 436791M/1.

6. In the Mark field, type 73.

7. Press the TAB key. The Grade field will display P.


Fig. 31– Inputting re-assessment results (RAS)

8. Press the F6 key to store and press the Page Down to move to the next record.

Note: The students’ attempt number is displayed on the screen for each record as

indicated in Fig. 31 above. Although students are only allowed a maximum mark/grade

of 45/D* at attempt 2 or higher, you are required to input the raw mark. The system will

take the attempt number into consideration when calculating the overall result and will

award a 45 D*/ 45 E* / 50D* where applicable.

If you attempt to enter a mark/grade considered invalid, the system will return an error

message similar to the one shown below (Fig. 32).

Fig. 32– Entering the wrong mark/grade – error message


STEP 2 – Processing and Publishing Re-assessment Study-unit Results

Re-assessment study-unit results may have to be amended

following decisions taken by the Examination Board. This

processing is similar to that carried out at SAS stage.

Following input of re-assessment results at actual stage, check that the inputted marks

agree with the values provided by the lecturer on the mark sheet. In order to facilitate

such checking you may print a Study-Unit Actual Results Report. Guidelines on how to

print this report are provided in Activity 3.6 of this manual. Note that in order to display

only results of students at re-assessment you must input ‘R’ within the relevant selection

criteria field that is available prior to the generation of the report.

Fig. 33 – Selecting only re-assessment actual marks to be displayed

Once these results have been checked and amended, if and where necessary, they may

be moved to the agreed stage. The processing of re-assessment study-unit results is

carried through the Tick Module Result (TMR) screen and the procedure is identical to

that detailed in Activity 3.8 of this manual.


ACTIVITY 4.3

You will now process the assessment results of students registered on

the study-unit. The study-unit MAT0002 will be used in this example.

1. In the Select Menu option, type TMR.

2. Press the TAB key. The Tick Module Result (TMR) screen will be displayed.

3. The details of the study-unit you are working on will be displayed automatically in the

TMR window.

4. Go to Option 2 - Set module agreed = actual for group of MAVs and click on the Run

button. The following message screen will be displayed.

Fig. 34– Tick Module Result (TMR) confirmation screen

5. Click the Yes button.

Note: The Message buffer text indicates that the agreed mark has been set for each

student. The Message buffer displays the following text at the end of the process –

‘Module Result Copied’.

6. Close the Tick Module Result (TMR) screen. The Process is now COMplete.


Now that you have agreed re-assessment marks via the TMR process you may go back

to the SMR screen and check how records have been updated on SIMS.

After having inputted the relevant retrieval criteria, press the F5 button to retrieve the

records. Fig. 35 below demonstrates the updated records following Activity 4.3 above.


Fig. 35 – Sample of marks displayed via the SMR screen - Agreed stage (Re-assessment)

You will notice that the Agreed column is now displaying the new overall marks and the

SAS/RAS status indicates COMplete.

At the end of each academic year all result records for that

particular year should carry a status of COMplete.

STEP 3 – Publishing Re-assessment Study-unit Results

After agreeing the re-assessment study-unit results, you will need to publish such results

on eSIMS (the student’s portal). This process enables the students to view their resit

results online. Students would not be able to view their resit results prior to

administrators having completed this step successfully.

ACTIVITY 4.4

You will publish the re-assessment results of students registered on the

study-unit. The study-unit MAT0002 will be used in this example.

1. Follow the instructions from Step 6 of Lesson 3 of this manual – Refer to page 39.

After publishing the result, the relevant data in the UDF fields will be updated

automatically as shown below. Please note that when publishing the entire result at

re-assessment stage the Published? field is updated from YE to YER.


Fig. 37 – Data updated following successful publication of component result at re-assessment stage

Fig. 38 – Data updated following successful publication of entire result at re-assessment stage

The data being populated and demonstrated in Figures 37 and 38 above indicate the

type of publication of result together with the date the result was published. This date is

used by the Admissions and Records Office to calculate eligibility for requests for

Revision of Paper.

2. Close the UDF window and the SMR screen.

3. Close the RAS screen.

When a student fails a study-unit after having attempted all assessment

sessions available within an academic year, the system does not

generate another re-assessment record. In such instances the student

needs to be re-registered on the same study-unit (create another SMO

record) in the following academic year. The system will automatically

assign the correct attempt number and marks may be inputted as

normal via SAS and RAS.


Lesson 5 – Study-unit Results Report

Objectives

By the end of this lesson you should be able to:

� Generate & print reports listing all study-unit results obtained by a student

(unofficial academic record);

� Generate & print reports listing all study-unit results of students following a

study-unit.

Introduction

There are a number of reports available to SIMS users for printing.

A report listing the study-unit results of an individual student can be

printed through the Student Programme Route (SPR) screen. This generates an

unofficial student’s transcript.

On the other hand, a report listing the results of all students registered on a specific

study-unit can be printed through the Module Availability (MAV) screen.

Printing Agreed Results of a Study-unit

The Module Availability (MAV) screen is used to print a number of reports related to

registered students on a particular module availability as well as the respective results

attained by such students.


ACTIVITY 5.1

Amongst the number of reports available through the MAV screen, we

will now take a close look at printing a report displaying agreed results

of a particular module availability. The study-unit MAT0002 will be

used in this example.

1. In the Select Menu option, type MAV.


3. Type MAT0002 in the Module field and type 2011/2 in the Academic Year field.

4. Press the F5 key in order to retrieve data for the study-unit as displayed in Fig. 39.

Fig. 39 – The Module Availability (MAV) screen

5. Click the Current menu and select Generate + Print Letters. The Standard Letter

Selection window will be displayed.

Fig. 40– The Standard Letter Selection window


6. Double-click the Letter Code field. The Select… window will be displayed.

Fig. 41– Selecting the required report

7. Double-click on the report MAV-RPT-MRG5 - Study-Unit Agreed Results Report.

The Standard Letter Selection window will be re-displayed with the Letter Code and

Printer Code fields populated.

Fig. 42– Selecting the study-units Agreed Results Report

8. Click on the Run button. The Enter Letter Selection Critieria window will be

displayed.


Fig. 43 – The Enter Letter Selection Criteria window

9. Make amendments to the criteria displayed if and where necessary. During the

re-assessment session, the default value of the Show only Resit, Incomplete or

All Students? (R/I/A) field should be changed from A to R in order to print only

the list results processed through the Student Re-assessment (RAS) screen.

10. Click the OK button.

11. The Print Dialog box will be displayed. Set the appropriate printing options.

12. In the Print Dialog box, click the Print button.

13. Close the Module Availability (MAV) screen.

Printing the Study-unit Results of a Student

As indicated in the Introduction section, the Student Programme

Route (SPR) screen is used to print the study-unit results of an

individual student.


ACTIVITY 5.2

Amongst the number of reports available through the SPR screen, we

will now take a close look at printing a report displaying the agreed

results of a particular student. The student with ID Card No. 33491G

will be used in this example.

1. In the Select Menu option type SPR.

2. Press the TAB key. The Student Programme Route (SPR) screen will be displayed.

3. In the Student Join Code field, type 33491G*. [Use the asterisk key (goldstar) on

the numeric keypad].

4. Press the F5 key in order to retreive data for the student with ID Card no. 33491G as

shown in Fig. 44.

Fig. 44 – Student Programme Route (SPR) screen


5. Click Current menu and select the option Generate + Print Letters. The Standard

Letter Selection window will be displayed.

Fig. 45 – The Standard Letter Selection window

6. Double-click in the Letter Code field. The Select… window will be displayed.

Fig. 46 – Selecting the required report


7. Double-click on the report SPR-RPT-TRN1 - Unofficial Student Transcript (by

Mod Code). The Standard Letter Selection window will be re-displayed with the

Letter Code and Printer Code fields populated.

Fig. 47 – Selecting the Unofficial Student Transcript (By Mod Code) report

8. Click on the Print button. The Enter Letter Selection Critieria window will be

displayed.

Fig. 48 – The Enter Letter Selection Criteria window


9. Make amendments to the criteria displayed if and where necessary.

10. Click the OK button.

11. The Print Dialog box will be displayed. Set the appropriate printing options.

12. In the Print Dialog box, click the Print button.

13. Close the Student Programme Route (SPR) screen.


Quick Review - Study-unit Results Process

Objectives

This is a quick review to help users administer and understand the procedure to be

followed in order to input a study-unit result on SIMS.

To process 1st Sit Results:

Step 1 Generate study-unit result in SAS Screen (Student Assessments)

� Enter the relevant study-unit details.

� Go to Option 1b and click RUN button to generate the study-unit results.

� THEN click on Option 3 to input actual marks for assessment. (Input Results)

� Remember to close the window after inputting results as this automatically

calculates and sets the study-unit result.

Step 2 Print Actual Marks Report

� Go to MAV and input the relevant study-unit details. Press F5 to retrieve.

� Go to Current > Gen + Print Letters.

� Select MAV-RPT-MRG4 and print.

� Check that the inputted marks match those on the original mark sheet.

� Make any amendments, if necessary, via Option 3 of the SAS screen.

Step 3 Processing the result from an Actual to an Agreed Status

� Go to TMR where the study-unit details are displayed automatically.

� Go to Option 2 and click RUN button to Set study-unit agreed = actual for group of

MAVs. This process copies the Actual results to Agreed results which can be viewed

in the SMR screen.


To Process Re-Assessment Results:

Step 4 Publish the Students’ results on eSIMS

� Go to SMR and input the relevant study-unit details. Press F5 to retrieve.

� Go to All > Gen + Print Letters.

� Select SMR-GEN-RLT1 or SMR-GEN-RLT2 and click RUN button to publish the

results on eSIMS.

Step 5 Print Agreed Marks Report




Step 1 Input Re-assessment results

� Enter the relevant study-unit details.

� Go to Option 2 and click RUN button to input the actual re-assessment results.

� Remember to close the window after inputting results as this automatically

calculates and sets the study-unit result.

Step 2 Print Actual Marks Report




� Check that the inputted marks match those on the original mark sheet.

� Make any amendments, if necessary, via Option 2 of the RAS screen.


Step 3 Processing the result from an Actual to an Agreed Status

� Go to TMR where the study-unit details are displayed automatically.

� Go to Option 2 and click RUN button to Set study-unit agreed = actual for group of

MAVs. This process copies the Actual results to Agreed results which can be viewed

in the SMR screen.

Step 4 Publish the students’ results on eSIMS

� Go to SMR and input the relevant study-unit details. Press F5 to retrieve.

� Go to All > Gen + Print Letters.

� Select SMR-GEN-RLT1 or SMR-GEN-RLT2 and click RUN button to publish the

results on eSIMS.

Step 5 Print Agreed Marks Report





Further Reading

Objectives

The following processes and examples are included in order to make you even

more conversant with the system. There might be processes that do not apply to

your area of responsibility but an understanding of them enhances your know-

how.

Undoing and Processing Study-unit Results

Agreed results may need to be amended for individual students.

This involves undoing the previously agreed marks, inputting the

amended marks and processing these back to Agreed.

The Undo and Process option may be used for the following cases:

� The Examination Board decides on a different agreed result from that calculated by CAMS.

� Different re-assessments need to be recorded from those generated automatically by CAMS.

� The Examination Board has recorded an exam board minute against a result.

� The result was recorded incorrectly or needs to be changed following a revision of

paper.

.

An agreed result may only be changed by the Officer

in charge of the Faculty/Institute/Centre after

seeking approval from the Registrar.

It is of utmost importance that agreed results are

changed through Option 13 of the SAS screen or

Option 10 of the RAS screen according to the process

stage of the SMR record.


ACTIVITY 5.3

You will undo the result of a student registered on the study-unit you

are working on. The study-unit MAT0002 will be used in this example.

1. In the Select Menu option, type SAS.

2. Press the TAB key. The Student Assessments (SAS) screen will be displayed.

3. Type the following study-unit details:

� Year: 2011/2

� Period: SEM1

� Module: MAT0002

� Occurrence: A

� Assessment Sequence Number: *

4. Type the the ID Card no. 577592M/1 in the field for Option 13 - Undo & Process

Student and click on the Run button. Fig. 50 will be displayed.

Fig. 49 – Undo & Process Student – SAS Option 13

Fig. 50 – Undoing a result – SAS Option 13 / RAS Option 10


5. Type ‘N’ in the Agree? (Y/N) field. This indicated that the agreed result will be

different from the actual result.

6. Press the TAB key such that the cursor will move to the mark/grade field/s that

require amending.

7. Type in the relevant new mark/s and the corresponding grade/s will be displayed

automatically. E.g. remove the 35/F mark grade and replace such with 46/P.

8. Press the TAB key until the cursor has moved to the Module Result field.

9. Double-click on the Module Result field. The system will calculate the new overall

module result and display the relevant overall module mark/grade.

It is important to ensure that the overall module

result displayed has been refreshed with the new

mark and grade.

10. Press the TAB key such that the cursor will move to the Exam Board Min field.

11. In the Exam Board Min field type the reason for the change in mark/grade.

e.g. Result changed following a Revision of Paper;

Fig. 51 – Undoing a result – Inputting the new mark/grade


12. Press F6 key to store. Once the record is stored successfully you will notice that the

screen will dim in colour as shown in Fig. 52 below.

Fig. 52 – Storing change of mark/grade

13. Close the Process Module Results window and the Student Assessments (SAS)

screen.



16. Type 577592M/1 in the Student (SPR) field and MAT0002 in the Module field.

17. Press the F5 key to retrieve the record that you have just amended.

Note that the Agreed Mark/Grade displayed is the new overall study-unit result

however the Actual Mark/Grade remains unchanged (Fig. 53).

Fig. 53 – Displaying change in mark/grade via SMR


Fig. 54 – Displaying change in mark/grade of individual assessments via SMR>Other>Assessment Status

18. Fig. 54 above illustrates any changes in marks/grades at assessment level. This

screen may be accessed via SMR>Other>Assessment Status.

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