course competency objective essential …...course 6411 computer applications i unit b software...

COURSE 6411

Computer Applications I Unit B Software Applications for Business

COMPETENCY 4.00 B2 25% Understand spreadsheets, charts, and graphs used in business.

OBJECTIVE 4.01 B2 20% Understand spreadsheets used in business.

ESSENTIAL QUESTIONS

• What formatting options are used in spreadsheets and why?

• What operations, formulas, and functions are commonly used in spreadsheets? Why?

• What results are produced by the operations, formulas, and functions?

6411 – Computer Applications I Summer 2008, Version 2 Unit B – 4.01 – page 215

Teacher Notes

• Microsoft Office versions 2003 and 2007 were used to create the graphic examples used in this objective. Terms for specific functions and operations (such as sum, spreadsheet, and workbook) may differ if using software other than Microsoft, but will not affect the “understand” activities. The focus of the objective is to teach the concepts independent of the terminology used by specific software.

• All of the spreadsheet files are located in the 4.01 Spreadsheet activities folder and may be sent to students electronically, if needed, as a time saver or for students with disabilities. Spreadsheets that have been prepared specifically for students are labeled as such in the 4.01 activities folder.

• It is extremely important that the activities in this guide be reviewed and practiced by the teacher well in advance of class presentations.

• An activity tracking sheet is located in the 4.01 Objective folder for student use in keeping track of filenames, activities, and grades.

UNPACKED CONTENT I. Spreadsheets and Components of Spreadsheets

A. A workbook is a file which contains one or more spreadsheets. B. A spreadsheet (or worksheet) is an arrangement of cells in columns and rows used

to organize, analyze, calculate, and report information, usually in numerical form. • For the remainder of this objective, the term spreadsheet will be used.

C. Cells are individual locations on a spreadsheet. 1. Cell address – Cell A4 refers to one specific location. 2. Cell range – A4:A16 refers to a group of adjacent cells. 3. Column A refers to all of the contents in a vertical range of cells in the first

column of the spreadsheet. 4. Row 3 refers to all of the contents in a horizontal range of cells on Row 3. 5. 'All Years'!A6:E16 refers to a range of cells in a specific spreadsheet.

D. Cell data is classified according to its intended purpose. 1. The label classification is used for cells that contain text or for numbers that

will not be used in calculations.

UNPACKED CONTENT


2. A value classification indicates that the data has the potential to be used in calculations.

3. A formula instructs the software to perform a calculation. a. Formulas begin with an equal sign (=). When the equal sign (or in

some cases a plus sign (+)) is keyed in a cell, the software “knows” that the data will be used in a calculation.

b. Formulas use the following: i. Addition ii. Division iii. Multiplication iv. Subtraction

c. Calculations are performed according to the Order of Operations: i. Parentheses ii. Exponents iii. Multiplication and division (from left to right) iv. Addition and subtraction (from left to right)

2. A basic function is a shortcut for a formula. a. Components of a Function

i. Cell reference – indicates a cell’s location and provides instructions for how cell data is copied or used in calculations. (a) Relative - cell value changes as the formula is copied (b) Absolute - cell value remains static when copied to other

locations (c) Mixed - combination of an absolute and a relative cell

ii. Parentheses – control the Order of Operations iii. Conditions or criteria tell the function how to calculate the

results and what data to use. b. Functions

i. Sum, for example, =Sum(C4:C18) adds the range of cells from C4 through C18

ii. Average, for example, =Average(C4:C18) determines the average of the range of cells from C4 through C18

iii. Maximum, for example, =Max(C4:C18) finds the highest number in the range of cells from C4 through C18

iv. Minimum, for example, =Min(C4:C18) finds the lowest number in the range of cells from C4 through C18

II. Formatting is applied to spreadsheet components for the purpose of organizing and clarifying information. Data that is presented in a uniform and consistent format is much easier to understand than data presented with random formats. Formatting can be applied to pages, columns, rows, cell ranges, and cells. Formatting features include: A. A header/footer B. Font Size and Style

UNPACKED CONTENT


C. Justification

• Left, right, or center justification can be applied globally to columns or rows.

• The format painter can also be used to apply global formats. 1. Left – by default, cells formatted as labels are left justified 2. Indent is a format applied to cell data to emphasize subcategories, such as

the itemized list of expenses in a budget. 3. Right – by default, cells formatted as values are right justified

a. Values should be formatted uniformly, such as using two decimal places for all like data or currency for total amounts.

b. Values can be formatted for a set number of decimal places with or without a comma separator.

c. Values can be formatted in a variety of date formats. d. Other formats include time, percentage, fraction, and scientific.

4. Center – formatting usually applied to titles and column headings D. Adjusting Height, Width, and Size of Cells, Columns, and Rows

1. Wrap is used to align multi-line text within a cell. 2. Merge is used to combine two or more cells; default alignment is center. 3. Column width is adjusted to fit the longest entry.

E. Borders and Shading F. Editing

1. Columns and rows can be inserted, copied, pasted, or deleted. 2. Cell data can be cleared, copied or pasted.

G. Renaming a spreadsheet adds a descriptive identifier to the spreadsheet tab. H. Reordering of spreadsheets

III. Spreadsheet Operations increase the efficiency of data entry, the performing of calculations, and the presentation of information. A. Spreadsheet operations

1. Sort is used to arrange data in alphabetical or chronological order. a. A primary sort indicates the primary sort range of data. b. A secondary sort indicates the next range.

2. Freeze panes allows the user to work in multiple areas of a large spreadsheet and focus the view on specific cell ranges

3. Fill Series is used to fill a column or row with consecutive data 4. Print is used to provide a hard copy

a. Print preview – used to view how data is represented on paper b. Print a selection – used to print a portion of a spreadsheet

5. Linking and embedding is used to integrate spreadsheet data with other software applications a. A word processing document (target) may contain a link to a

spreadsheet (source) that will update anytime the spreadsheet data is edited

UNPACKED CONTENT


b. An embedded spreadsheet is converted into a graphic image when placed in a target document and does not change to reflect edits made at the source

II. Advanced Functions are used in higher-level operations, such as in conditional and comparison equations to compute interest rates, due dates and payment terms, and financial projections. A. IF statements - conditional operators

1. Results are returned IF the data specified in an equation meets conditions set by the formula

2. IF statements can be written to carry out an action, such as: IF a value in a cell is greater than or equal to another value, insert the word “Pass” in a cell

B. Date functions - used to calculate a period of time 1. NOW - returns the current date 2. Days360 - calculates difference in days between two dates

C. LookUp function - used to compare a cell value to an array of cells and return a value that matches the location of the value in the array. 1. Lookup - used for two column vectors 2. VLookUp - used when there are more than two columns in the array (lookup

table). D. List - used to assist in organizing spreadsheet information

1. Uses: a. Control the size or content of data entries b. Filter for specific content within a list such as displaying only the

Southeast region vice presidents 2. Types of Lists

a. Validated - limits data entry to specific choices programmed into the function

b. Non-validated - allows additional entries other than those provided in the drop-down menu

E. Count - used to return the number of cells in a range 1. Count - number of cells in a range that contain numbers 2. CountA - number cells in a range that contain value or letter 3. CountIf - cells that meet a condition set forth in the formula

INSTRUCTIONAL ACTIVITIES


Instructional Activities Relevancy Resources

1. To introduce spreadsheets, facilitate class discussion using the following questions: What is a spreadsheet? Do you or your family use spreadsheets

at work or home? For what purposes? Why do businesses use spreadsheets? What does a spreadsheet look like? How do spreadsheets work?

Distribute Anatomy of a Spreadsheet for students’ use in taking notes while displaying a spreadsheet and providing examples of each component.

Use the unpacked content as reference Page 2 of the activity provides a sample

spreadsheet and requires students to identify examples of each component

Upon completion of the activity, review answers as a class

Helps students UNDERSTAND (B2) spreadsheet components

Anatomy of a Spreadsheet activity No key is provided for

this activity – refer to unpacked content

2. Preparation: Prepare notes and sample spreadsheets for students in basic formula writing using the unpacked content. Refer to the Formula and Basic Function Notes Key while preparing notes.

Distribute Formula and Basic Function Notes for students’ use in taking notes and performing the simple tasks

Complete the notes activity in a discussion and demonstration format

Allow students to take turns writing formulas on the board for teacher-suggested problems

Facilitate discussion about the importance of accuracy in writing formulas

Ask for student suggestions about how to check for accuracy

Helps students UNDERSTAND (B2) spreadsheet components and basic formulas

Formula and Basic Function Notes activity and key Teacher prepared

samples and problems using basic spreadsheet formulas and functions

Continued on next page




3. Distribute Fun with Basic Formulas and Functions and review the instructions with the class #1-10 require students to write

formulas #11 requires students to test their

formulas in a spreadsheet and provides the spreadsheet data that must be entered in order to test the formulas

#12-15 are reflection questions that should be answered as a teacher-facilitated class discussion once all students have had time to answer them independently

Monitor students/provide assistance Note: Formulas can be viewed and

printed. In some software, the use of the CTRL +~ (tilde) will change the spreadsheet mode to formula view

Note: Formulas can begin with the = or the + symbol

Helps students EXPLAIN (B2) the cause and effect relationship of formulas and basic functions

Fun with Basic Formulas and Functions activity and key 4.01/1-Fun 2 Bas

F&F key

4. Discuss the importance of formatting with students Data that is presented in a uniform and

consistent format is much easier to read and understand than data presented with random formats.

Formatting can be applied to pages, columns, rows, cell ranges, and cells.

Distribute Guided Practice: Spreadsheet Formatting to students

Demonstrate the activity and provide ample time for students to take notes and follow along on their computers

As part of the activity, students are asked to classify data as labels or values.

Refer to the unpacked content to review labels and values

Remind students of the importance of keeping pace during demonstrations

Upon completion of this activity, review the procedures for formatting a spreadsheet and explain why formatting is important.

Helps students UNDERSTAND (B2) spreadsheet formatting and formula writing through guided practice

Guided Practice: Spreadsheet Formatting activity and key 4.01/2-GP

Formatting-key




5. Distribute Independent Practice: Spreadsheet Formatting to students and instruct them to complete the activity independently

Remind students that they can refer to their notes from the previous activity

Remind students to self-assess their work with their rubric prior to turning it in

Instruct students how to save and submit their work

Monitor students as they work and provide assistance as needed

Upon completion of the activity, facilitate class discussion about the tasks they performed What formulas did they use? Did they refer to their notes and their

rubric?

Helps students UNDERSTAND (B2) spreadsheet formatting and formula writing through independent practice

Independent Practice: Spreadsheet Formatting activity and key 4.01/3- IP

Formatting-key

6. Distribute Guided Practice: Use Basic Formulas & Functions

Instruct students to watch and take notes as the activity is demonstrated and then complete the activity on their own

Monitor/provide assistance as needed

Helps students UNDERSTAND (B2) the uses of basic formulas and functions while formatting a spreadsheet

Guided Practice: Use Basic Formulas & Functions 4.01/4-TechAdv Key

7. Distribute Guided Practice: More Formatting to students

Using a digital projector, demonstrate the activity as students take notes and follow along on their computers

Discuss the tasks learned in this activity, why they are important and how they are used in business For example: Why might a column

need to be added or deleted? Why might a spreadsheet need to be

moved or renamed?

Helps students UNDERSTAND (B2) spreadsheet formatting through guided practice

Guided Practice: More Formatting activity and key 4.01/5-GP More-

Student 4.01/6-GP More-key

8. Distribute Independent Practice: Use Basic Functions to students and instruct them to complete the activity independently

Monitor students and provide assistance as needed

Instruct students to use their rubric as a self check before turning in their work

Helps students UNDERSTAND (B2) spreadsheet formatting through independent practice

Independent Practice: Use Basic Functions activity and key 4.01/ 7-IP Use Basic

Functions Key




9. Preparation: Refer to the unpacked content to prepare notes on spreadsheet operations including sort, freeze panes, fill series, and print a selection

Distribute Guided Practice: Spreadsheet Operations to students

Using a digital projector, demonstrate the activity as students take notes and follow along at their computers

Review answers to the questions embedded in the activity with the class


Helps students UNDERSTAND (B2) the benefits and uses of spreadsheet operations

Guided Practice: Spreadsheet Operations activity 4.01/ 8-GP Sp Ops-

key

10. Distribute Independent Practice: Spreadsheet Operations to students and instruct them to complete the activity independently



Upon completion of the activity, review the tasks learned with the class

Helps students UNDERSTAND (B2) the benefits and uses of the spreadsheet operations

Independent Practice: Spreadsheet Operations activity and key 4.01/9-IP

Operations-key

11. Using a digital projector, describe and demonstrate object linking and embedding as students take notes and follow along on their computers using Guided Practice: Linking and Embedding

Review the difference between linking and embedding and how to identify the target and the source documents

Discuss examples of common business uses of embedded and linked documents

Helps students UNDERSTAND (B2) the uses of object linking and embedding

Guided Practice: Linking and Embedding activity and key 4.01/10-GP Link-key

(letter) 4.01/11-GP Link-

Student (spreadsheet)





12. Distribute Independent Practice: Linking and Embedding to students and instruct them to complete the activity independently

Instruct students to follow the directions to edit the spreadsheet and letter from the previous activity to view the effect of linking

After making the initial edits, instruct students to follow directions to break the link in the word processing document before editing the spreadsheet again

Provide help on breaking the link Once students have completed the activity,

review the difference between linking and embedding, target and source with the class

Helps students UNDERSTAND (B2) the uses of object linking and embedding

Independent Practice: Linking and Embedding activity and key 4.01/12- IP Link-key

(letter) 4.01/13-IP Link-key

(spreadsheet)

13. Preparation: Prepare notes on advanced functions from the unpacked content,

Describe and demonstrate advanced functions as students take notes using the Overview of Advanced Functions activity sheet

Discuss possible business uses of each function

Helps students UNDERSTAND (B2) the purpose and variety of advanced functions

Unpacked content Overview of Advanced

Functions student activity/notes page





14. Distribute Practice with IF Statements to students and review the instructions as follows: In Part I, students work in pairs to write

IF statements based on each condition described in the handout. The first item has been completed as an example.

Once all students have written their IF statements, review each item through class discussion

In Part II of the activity, students will enter pre-defined conditions on a spreadsheet in Column A and then test their IF statements by entering them in the appropriate cell locations (as directed in the activity) in Column C of the spreadsheet

(Optional) Send the spreadsheet with the pre-defined conditions to students electronically

Once students have completed the activity, ask them to review their work and rework any statements that return incorrect results

Go over the activity as a class. If needed, use additional problems and collaborative pairs to help students master their understanding of how to write IF statements

Helps students UNDERSTAND (B2) the IF function

Practice with If Statements activity and key 4.01 /14 Practice w

IF-key

15. Distribute the Guided Practice: Use IF Statements activity to students

Send the spreadsheet for this activity to students electronically


Upon completion of the activity, review the tasks learned and the “why” of each through facilitated discussion

Helps students UNDERSTAND (B2) the effects of basic formulas and functions

Guided Practice: Use IF Statements activity and key Spreadsheet Rubric 4.01/ 15-GP IF-

Student 4.01/ 16-GP Use IF

Key





16. Distribute Independent Practice: Use IF Statements to students and instruct them to complete the activity independently

If desired, the spreadsheet for this activity can be sent to students electronically

Monitor/provide assistance as needed Allow students to use trial and error with the

IF statement logic and talk them through the process of writing the statements

Helps students UNDERSTAND (B2) the effects of basic formulas and functions

Independent Practice: Use IF Statements activity and key 4.01/17- IP If key 4.01/ 18-IP IF-

Student

17. Distribute the Guided Practice: The Date Function activity to students

If desired, the spreadsheet for this activity can be sent to students electronically


Review the uses of the NOW and DAYS360 date functions and describe examples of business uses

Helps students UNDERSTAND (B2) the effects of the date functions (Now and Days360)

Guided Practice: Date activity and key (p 81-83) 4.01/19-GP Date-

Student 4.01/ 20-GP Date-

Key

18. Distribute Independent Practice: The Date Function along with the electronic file, IP Date-Student to students and instruct them to complete the activity independently


Upon completion of the activity, review the three uses of the date function that were used

Helps students UNDERSTAND (B2) the effects of the date functions (Now and Days360)

Independent Practice: The Date Function activity and key 4.01/21- IP Date-

Student 4.01/22- IP Date-

Key

19. Distribute the Guided Practice: Understanding the LookUp Function activity to students

Distribute 4.01/ GP Calories-Student to students electronically


Review the logic behind the VLOOKUP function and discuss the difference between it and the LOOKUP function

Helps students UNDERSTAND (B2) the effects of LookUp functions (LookUp and VLookUp)

Guided Practice: Understanding the LookUp Function activity and key 4.01/23-GP

Calories-Student 4.01/24-GP

Calories-Key




20. Distribute Independent Practice: Understanding the LookUp Function to students and instruct them to complete the activity independently and answer the question that follows

Go over the question as a class upon completion of the activity

Monitor/provide assistance as needed Teacher Notes: Vector example: In the formula

=Lookup(F9, G7:G12, H7:H12), the software is instructed to “look up” the value of Cell F9 in the cell range G7:G12 and return the value that is horizontally adjacent to it and located in the cell range H7:H12

So, if F9=5, G7=3, G8=7, and G9=9, the first “hit” will be to the value of 3

Array example: In the formula =Lookup(F9, G7:I12), the software will return the value that is in the last column (Column I) that matches the lookup value

Helps students UNDERSTAND (B2) the effects of LookUp functions (LookUp and VLookUp)

Independent Practice: Understanding the LookUp Function activity and key 4.01/25-IP Calories-

Key

21. Distribute Guided Practice: Create a List to students and instruct them to take notes as the purpose of the create-a-list function described and demonstrated

Distribute 4.01/15 GP-Students to students electronically

Demonstrate the activity using a digital projector as students take notes and follow along at their computers

Upon completion of the activity, facilitate class discussion about how the list function created a more user-friendly spreadsheet

Helps students UNDERSTAND (B2) the benefits and uses of the list function

Guided Practice: Create a List activity and key 4.01/26-GP List-

Student 4.01/27- GP List-

Key

22. Distribute Independent Practice: Create a List

Instruct students to complete independently Monitor/provide assistance Compare students’ results Facilitate discussion of examples how the

create-a-list function is used Have students seen them in forms on the

Internet?

Helps students UNDERSTAND (B2) the benefits and uses of the list function

Spreadsheet from Guided Practice: Use IF Functions Independent Practice:

Create a List activity 4.01/ 28-IP List-Key 4.01/ 29-IP Student




23. Distribute the Guided Practice: Use the Count Function to students


Discuss uses of the count function in business

Helps students UNDERSTAND (B2) the benefits and uses of the count function

Guided Practice: Use the Count Function activity and key 4.01/30-GP Use

Count-key

24. Distribute the Independent Practice: Use the Count Function to students

Distribute 4.01/16 IP Count-Student to students electronically

Instruct students to complete the activity independently

Monitor/provide assistance

Helps students UNDERSTAND (B2) the benefits and uses of the count function

Independent Practice: Use the Count Function activity 4.01/31-IP Count-

Student 4.01/ 32-IP Count-

Key

25. Distribute the Objective 4.01 Summary for students to use as a review of functions, formulas, and operations learned in this objective


Go over the activity as a class upon completion

Reinforces students ability to UNDERSTAND (B2) functions, formulas, and operations learned in this objective

Objective 4.01 Summary and key


Instructional Activities Anatomy of a Spreadsheet ...................................................................................................... 229 Formula and Basic Function Notes ......................................................................................... 231 Formula and Basic Function Notes Key .................................................................................. 234 Fun with Basic Formulas & Functions ..................................................................................... 238 Fun with Basic Formulas &Functions Key ............................................................................... 240 Guided Practice: Spreadsheet Formatting .............................................................................. 241 Guided Practice: Spreadsheet Formatting Key ....................................................................... 244 Independent Practice: Spreadsheet Formatting ..................................................................... 245 Independent Practice: Spreadsheet Formatting ..................................................................... 247 Guided Practice: Use Basic Formulas & Functions ................................................................ 248 Guided Practice: Use Basic Formulas & Functions Key ......................................................... 252 Guided Practice: More Formatting .......................................................................................... 253 Guided Practice: More Formatting Key .................................................................................. 256 Independent Practice: Use Basic Functions ........................................................................... 257 Independent Practice: Use Basic Functions Key .................................................................... 259 Guided Practice: Spreadsheet Operations ............................................................................. 260 Guided Practice: Spreadsheet Operations Key ...................................................................... 262 Independent Practice: Spreadsheet Operations ..................................................................... 263 Independent Practice: Spreadsheet Operations Key .............................................................. 265 Guided Practice: Linking and Embedding ............................................................................... 266 Guided Practice: Linking and Embedding ............................................................................... 268 Independent Practice: Linking and Embedding ...................................................................... 269 Independent Practice: Linking and Embedding Key ............................................................... 270 Overview of Advanced Functions ............................................................................................ 271 Practice with IF Statements ..................................................................................................... 273 Practice with IF Statements ..................................................................................................... 274 Practice with IF Statements Key ............................................................................................. 275 Guided Practice: Use IF statements ....................................................................................... 276 Guided Practice: Use IF statements Key ................................................................................ 282 Independent Practice: Use IF Statements .............................................................................. 283 Independent Practice: Use IF Statements Key ....................................................................... 285 Guided Practice: The Date Function ...................................................................................... 286 Guided Practice: The Date Function Key ............................................................................... 288 Independent Practice: The Date Function .............................................................................. 289 Independent Practice: The Date Function Key ....................................................................... 291 Guided Practice: Understanding the LookUp Function ........................................................... 292 Guided Practice: Understanding the LookUp Function Key .................................................... 294 Independent Practice: Understanding the LookUp Function ................................................... 295 Independent Practice: Understanding the LookUp Function Key ............................................ 296 Guided Practice: Create a List ............................................................................................... 297 Guided Practice: Create a List Key ........................................................................................ 300 Independent Practice: Create a List ....................................................................................... 302 Independent Practice: Create a List Key ................................................................................ 304 Guided Practice: Use the Count Function .............................................................................. 305 Guided Practice: Use the Count Function Key ....................................................................... 307 Independent Practice: Use the Count Function ...................................................................... 308 Objective 4.01 Summary ......................................................................................................... 311 Objective 4.01 Summary Key .................................................................................................. 314

Anatomy of a Spreadsheet Student Activity Student Name: Period: Date:


ANATOMY OF A SPREADSHEET Directions: Take notes as your teacher demonstrates and describes each of the spreadsheet components listed below

Component Description

Workbook

Spreadsheet

Cell

Cell address

Cell range

Column

Row

Anatomy of a Spreadsheet Student Activity Student Name: Period: Date:


Directions: Use cell addresses from the Invoice spreadsheet above to identify examples of each component

Component Description

Cell

Cell address

Cell range

Column

Row

Formula and Basic Function Notes Student Activity Name: Period: Date:


FORMULA AND BASIC FUNCTION NOTES Directions: Record notes below as your teacher discusses formulas and basic functions.

1. Cell data is classified according to its intended purpose Describe each:

Label:

Value:

Formula:

2. What symbol will prepare a cell for entry of a formula?

3. What symbol will tell spreadsheet software not to treat cell data as a value?

Use the spreadsheet below to answer questions 4 and 5

A B C D E

1 2 3 4 5

2 2 3 4 5

3 2 3 4 5

4 2 3 4 5

5

4. Write a formula to add the numbers in Row 3, Columns A, C, and D:

5. Write a formula that will add all of the numbers in Column B

6. What are the four operators? List the name of the operator and its symbol.

Operator Symbol Operator Symbol



Directions: Record notes below as your teacher discusses formulas and basic functions.

7. What is the Order of Operations

8. Which operation would be performed first in the following equation?

=(A8+C9)/(H8-L9)?

9. The value for C7 is 2; C8 is 4; and F4 is 2,

What is the result of the equation =C7+C8*F4? Why?

10. What is the result of the equation =(C7+C8)*F4? Why?

11. What is a function?

12. What is a cell reference?

13. Give an example of and explain a relative cell reference

14. Give an example of and explain an absolute cell reference

15. Give an example of and explain a mixed cell reference

16. What is the addition function and why is it used? Give an example



Directions: Record notes below as your teacher discusses formulas and basic functions.

17. What is the average function and why is it used? Give an example

18. What is the maximum function and why is it used? Give an example

19. What is the minimum function and why is it used? Give an example


A B C D E

1 2 3 4 5

2 2 3 4 5

3 2 3 4 5

4 2 3 4 5

5

20. Use a function to write a formula that will add all values in Column A

21. Use a function to write a formula that will find the average of all of the values in Row 4

22. Use a function to write a formula that will find the highest number in Row 1

23. Use a function to write a formula that will find the lowest number in Row 3

Formula and Basic Function Notes Teacher Key


FORMULA AND BASIC FUNCTION NOTES KEY Directions: Record notes below as your teacher discusses formulas and basic functions

1. Cell data is classified according to its intended purpose Describe each:

Label: The label classification is used for cells that contain text or for numbers that will not be used in calculations.

Value: A value classification indicates that the data has the potential to be used in calculations

Formula: A formula instructs the software to perform a calculation

2. What symbol will prepare a cell for entry of a formula? = (equals)

3. What symbol will tell spreadsheet software not to treat cell data as a value? ‘ (apostrophe)


A B C D E

1 2 3 4 5

2 2 3 4 5

3 2 3 4 5

4 2 3 4 5

5

4. Write a formula to add the numbers in Row 3, Columns A, C, and D: =A3 + C3 + D3

5. Write a formula that will add all of the numbers in Column B =B1 + B2 + B3 + B4

6. What are the four operators? List the name of the operator and its symbol

Operator Symbol Operator Symbol

Addition + (plus) Multiplication * (asterisk)

Division / (diagonal) Subtraction - (minus)



Directions: Record notes below as your teacher discusses formulas and basic functions

7. What is the Order of Operations

Mathematical equations are performed in the following order:

1) Parentheses 2) Exponents 3) Multiplication and division (from left to right) 4) Addition and subtraction (from left to right)

• For example, in the equation = 5+2*3, the result is 11 because the multiplication operation is performed first and then added to the number 5

• To change the order of operations, simply place parentheses around the part of the formula to be calculated first. Thus, in the equation = (5 + 2) * 3, the result is 21

8. Which operation would be performed first in the following equation?

=(A8+C9)/(H8-L9)?

A8 would be added to C9

L9 would be subtracted from H8

The result of A8 + A9 would be divided by the result of H8-H9

9. The value for C7 is 2; C8 is 4; and F4 is 2,

What is the result of the equation =C7+C8*F4? Why?

2 + 4 * 2 =10 The multiplication occurs first and then the addition

10. What is the result of the equation =(C7+C8)*F4? Why?

2 + 4=6; 6 * 2 = 12

C7 + C8 is performed first because it is in parentheses

11. What is a function?

A function is a shortcut for a formula

12. What is a cell reference?

Indicates a cell’s location and provides instructions for how cell data is copied or used in calculations

13. Give an example of and explain a relative cell reference

C3 – A relative cell reference means that the cell value changes “relative” to the cell in which it is copied.

If C3 contains the formula =A3 + B3 and the formula is copied from C3 and pasted in D3, the formula in D3 then becomes =B3 + C3




14. Give an example of and explain an absolute cell reference

$A$3 – An absolute cell reference means that the cell value remains constant when copied to another cell or used in a formula

If C3 contains the formula =$A$3 + B3 and the formula is copied from C3 and pasted in D3, the formula in D3 then becomes =$A$3 + C3

15. Give an example of and explain a mixed cell reference

$A3 – A fixed row combined with a relative column or the other way around

If C3 contains the formula =A$3 + B and the formula is copied from C3 and pasted in D3, the formula in D3 then becomes =B$3 + C3

16. What is the addition function and why is it used? Give an example

=SUM(A3:A23)

The sum function tells the software to add the range of cells from A3 to A23

17. What is the average function and why is it used? Give an example

=Average(C4:C18)

The average function tells the software to add the range of cells from C4 to C18 and then divide the result by the total number of cells in the range

18. What is the maximum function and why is it used? Give an example

=Max(C4:C18)

The max function tells the software to look for the highest value in the range of cells from C4 to C18

19. What is the minimum function and why is it used? Give an example

=Min(C4:C18)

The min function tells the software to look for the lowest number in the range of cells from C4 to C18





A B C D E

1 2 3 4 5

2 2 3 4 5

3 2 3 4 5

4 2 3 4 5

5

20. Use a function to write a formula that will add all values in Column A =Sum(A1:A4)

21. Use a function to write a formula that will find the average of all of the values in Row 4

=Average(A4:D4)

22. Use a function to write a formula that will find the highest number in Row 1

=Max(A1:D1)

23. Use a function to write a formula that will find the lowest number in Row 3

=Min(A3:D3)

Fun with Basic Formulas & Functions Student Activity Student Name: Period: Date:


FUN WITH BASIC FORMULAS & FUNCTIONS Directions: Practice using functions to write formulas for the following 10 statements and answer the questions that follow.

Practice using formulas and functions for the items below

1 Add the range of cells A1:B10

2 Divide A2 by the sum of the range of cells in A10 through C10

3 Find the highest number in the cell range A1:C10

4 Subtract B8 from the sum of cells C1 through C10

5 Multiply A6 by the sum of cells A1 through C10 and then divide the result by A2

6 Find the lowest number in the cell range A1:A10

7 Calculate the average of cells C1:C10

8 Multiply the sum of the range of cells A7 through B10 by the sum of the range of cells B2 through C9

9 Find the average of all data in the spreadsheet (A1:C10)

10 Subtract C10 from the sum of the cells in the range A1 through A10

Fun with Basic Formulas & Functions Student Activity Student Name: Period: Date:


11. Open a new blank spreadsheet and enter the data in Table 1 (below) in the exact cell locations as shown. Try out your formulas by keying them in Cells D1:D10 of the spreadsheet you just created. Check the accuracy of your work against the answers in Column D of Table 2 (below).

12. What items gave you trouble?

13. What tips can you share that make using basic function writing easy?

14. How might you use a spreadsheet to verify your formulas?

15. What should you do if you can’t get a formula to work correctly?

Table 1 Enter these numbers in a new spreadsheet

Table 2 Did you achieve the same results as those in Column D?

Fun with Basic Formulas & Functions Teacher Key


FUN WITH BASIC FORMULAS &FUNCTIONS KEY

Spreadsheet – Fun w Form Bas Func Key

12. What items gave you trouble? (Possible student answers)

• Remembering to put an equal sign in front of every formula

• Deciding where to put parentheses

• Figuring out the correct order for the formula

• Forgetting to add appropriate symbols

• Not knowing the shortcuts

• Not knowing the names of functions

13. What tips can you share that make formula writing easy? (Possible student answers)

• Say the problem out loud when writing a formula

• Plug easy numbers in the formula first to test for the correct answer

• Practice makes perfect

• Double check spelling when using functions

14. How might you use a spreadsheet to verify your formulas?

• Answers will vary

15. What should you do if you can’t get a formula to work correctly?

Answers will vary

Guided Practice: Spreadsheet Formatting Student Activity Student Name: Period:


GUIDED PRACTICE: SPREADSHEET FORMATTING

Directions: In this exercise, you will follow along with your teacher to enter and format data in a spreadsheet and take notes. You will answer the questions and complete the tasks below:

• Format a header

• Use a simple formula

• Copy data

• Classify cell data

• Apply font styles

• Adjust column and row size

• Wrap text

• Indent cell data

• Format values

• Add a border

1. Open a new spreadsheet

2. Set a header with your name, the current date, and the title of this activity using procedures outlined by your teacher. Take notes in the space below.

3. Key the title: In Cell A1, key INVOICE in all caps and bold

4. Is the title classified as a label or a value? Why?

5. Enter the column headings (in bold font):

• In Cell A3, key Item # • In Cell D3, key Description

• In Cell B3, key Quantity • In Cell E3, key Unit Price

• In Cell C3, key Unit • In Cell F3, key Amount

6. Adjust column widths to fit contents:



7. Beginning in Row 4, Column A, key the remaining data as indicated in the table below:

Item # Quantity Unit Description Unit Price Amount

4376 11 Ea PDA 129.99

8976 4 Doz Flash Drive 25.99

8632 4 Ea Scanner 99.99

7793 8 Pkg Web cam 35

8. Center the data in the title cells (Row 3) (in initial caps and bold)

9. Merge and center the title in Row 1 across Columns A-F

10. Give an example of a cell range used in this spreadsheet

11. Which columns contain values and which contain labels?

12. Readjust all column widths. Why is this step necessary?

13. Edit the text: Change the # symbol in Cell A3 to the word Number



14. Wrap and center the text in Cells A3 and E3

Wrap text – Feature that aligns multi-line text within a cell

15. What is the effect of using the wrap text feature on a cell?

16. Format the data in the unit price column for 2 decimals

17. Enter a formula in the last column to calculate the Amount (unit price x quantity) and format the data as currency.

18. Copy the formula to all cells in the Amount column.

19. Key and indent the word Total in bold and initial caps below the last item in Column A.

20. Use a function to enter a formula to add the amounts in the last column and place the result in Cell F8. Format the data as currency.

21. Add an accounting border (single line above and double line below) to Cell F8.

22. Save and submit your work according to teacher directions.

Guided Practice: Spreadsheet Formatting Teacher Key


GUIDED PRACTICE: SPREADSHEET FORMATTING KEY

Spreadsheet – GP Formatting Key

4. Is the title classified as a label or a value? Explain

A label is cell data that will not be used in spreadsheet calculations. A value has the potential to be used in calculations.

10. What is a cell range and how is it represented in spreadsheet terms? A cell range is a group of cells and is expressed (in Excel) as A1:A20

11. Which columns contain values and which contain labels? Columns B and E contain values

Columns A, C, and D contain labels

12. Readjust all column widths. Why is this step necessary? So that the data is visible in each cell

15. What is the effect of using the wrap text feature on a cell?

Wrap feature allows cell data to take up more than one line, as in Cell A3

17. Formula to calculate the amount: =B4 * E4

20. Formula to calculate the total: =SUM(F4:F7) (as noted in the unpacked content, the plus sign can be used instead of the equals sign in some software to begin a formula)

Independent Practice: Spreadsheet Formatting Student Activity Student Name: Period: Date:


INDEPENDENT PRACTICE: SPREADSHEET FORMATTING In this exercise, you will complete the following tasks independently:

• Format a header • Use a simple formula • Copy data • Apply font styles • Adjust column and row size

• Wrap text • Indent cell data • Format values • Add a border

1. Open a new spreadsheet 2. Set a header with your name in the left section, the current date in the center, and

the filename assigned to this exercise by your teacher in the right section. 3. Key the data shown in the table below in the exact cell locations

4. Merge and center the title cells for Technology Advancements in all caps and bold across Columns A-F

5. Merge and center the sub-title Sales Income Comparison-2 Years in initial caps and bold across Columns A-F

6. Adjust all column widths to fit contents

7. Center all data in Row 4 and in cell range A5:A11

8. Format the data in Columns D and E for two decimal places

9. Change the title in A4 from Item No to Item Number

10. Wrap the text in A4

11. Merge and center the heading in B4 across Columns B and C

12. Replace “Drive” with “Cartridge” in Cell B8

Independent Practice: Spreadsheet Formatting Student Activity Student Name: Period: Date:


13. Enter a formula in Cell F5 that will calculate Net Change

a. What is the formula?

14. Copy the formula to the remaining cells in Column F and format for 2 decimal places

15. Which items experienced negative growth? How do you know?

16. Add and indent the word Total in Cell A12

17. Use a formula to calculate the total net change in Cell F12 and format it for currency.

What formula did you use?

18. Add a single line bottom border to Row 4, Columns A-F

19. Add an accounting border to Cell F12

20. Save and submit according to teacher directions

Independent Practice: Spreadsheet Formatting Teacher Key


INDEPENDENT PRACTICE: SPREADSHEET FORMATTING Spreadsheet – IP Formatting Key

13. The formula is = E5 – D5

15. The items that experienced negative growth are Computers, Flash Drives, Ink Jet Cartridges, and Ink Jet Printers

17. The formula is =SUM(F5:F11)

Guided Practice: Use Basic Formulas & Functions Student Activity Student Name: Period: Date:


GUIDED PRACTICE: USE BASIC FORMULAS & FUNCTIONS In this exercise, you will follow along with your teacher to enter data into a spreadsheet and perform simple calculations. You will use the operations and functions listed below.

• Addition • Multiplication • Average • Maximum

• Division • Subtraction • Sum • Minimum

• You will also use an absolute reference • Upon completion of the activity, save and submit according to teacher directions

1. Retrieve the spreadsheet from Independent Practice: Spreadsheet Formatting (Technology Advancements)

2. Delete Column C

3. Use a function to write a formula in Cell C12 that will calculate the total for the range of cells C5:C11 and format the data as currency.

Notes:

4. Copy the formula to Column D

Notes:

5. Apply an accounting border to C12 and D12

6. Enter the heading Percent of Total Sales in Cell F4 and format the cell to Wrap Text.

7. Format the column as percent with one decimal place

8. Apply a single line bottom border to Cell F4



9. Enter a formula in F5 to calculate how much the total computer sales for Year 2 contributed to the total sales for all items for the same year. In other words, what percent is the total computer sales of the total sales for Year 2?

Notes:

=Total Sales Year 2 for Computers/Total Sales Year 2

10. Before copying the formula to the rest of the cells in Column F, edit the formula in Cell F5 to make the cell reference for D12 an absolute reference. Why?

11. Copy the formula to the remaining cells.

12. Insert a new column after Column B (it will be a new Column C).

13. Insert the column heading Unit Price in Cell C4 and enter the following prices:

Item Unit Price Computer 799 Digital Camera 275 Flash Drive 25 InkJet Cartridge 75 InkJet Printer 575 PDA 299 Scanner 485

14. Format the Unit Price column for currency

15. Enter the column heading Quantity in Cell H4



16. Enter the quantity data in Column H

Item Quantity

Computer 5 Digital Camera 900 Flash Drive 150 InkJet Cartridge 13 InkJet Printer 25 PDA 575 Scanner 500

17. Enter the column heading Total Price in Cell I4 and format the cell to wrap and center the text

18. In Column I, calculate the Total Price for each item and format the data as currency.

Notes:

19. Copy the formula to the remaining cells in Column I

20. Enter the row heading Average in bold in Column A below the word Total and enter a formula in the same row in Column C to calculate the average price of the items

Notes:

21. Key the heading Highest in bold in Column A below the word Average and enter a formula in the same row in Column C to find the highest priced item

Notes:



22. Key the heading Lowest in bold in Column A below the word Highest and enter a formula in the same row in Column C to find the lowest priced item

Notes:

23. Readjust the title and subtitle to center across Columns A-I

Notes:

24. Sort the data in descending order by Net Change

25. Check for uniformity by making sure

a. all column headings are formatted in initial caps with a single bottom border

b. any amounts in Row 12 are formatted with an accounting border

26. Print in landscape format

Notes:

Guided Practice: Use Basic Formulas & Functions Teacher Key

6411 – Computer Applications I Summer 2008 Unit B – 4.01 – page 252

GUIDED PRACTICE: USE BASIC FORMULAS & FUNCTIONS KEY Spreadsheet – TechAdv Key

Guided Practice: More Formatting Student Activity Student Name: Period: Date:


GUIDED PRACTICE: MORE FORMATTING In this exercise, you will follow along with your teacher to enter and format data and complete the following tasks:

• Format numbers and labels (review) • Format borders (review) • Insert and delete columns and rows

• Rename a spreadsheet • Move a spreadsheet • Use functions and formulas

o Record the notes and steps necessary to complete each task in the spaces provided as your teacher demonstrates

o Upon completion of the activity, save and submit according to teacher directions o Remember to save your work periodically throughout the activity

1. Open the GP More-Student spreadsheet

2. Set a header with your name, date, and the filename of this activity

3. Format the title, ABC Hourly Payroll, in bold, 16 pt. font and center the title across all columns. You may need to adjust the row height.

4. Format the headings in Row 3 for wrap text, center, initial caps, and bold font, and readjust the column width; adjust row height if needed

5. Delete Row 7

6. Format labels – Format the data Column A as a label (text).

Remember that sometimes numbers are entered for identification purposes and not for calculations, such as the employee social security numbers in Column A. This data is used to identify each employee and will not be used to calculate pay.

Notes:

7. Format the data in Column C as currency

8. Format a double-line border around Row 3 Notes:



9. Rename the spreadsheet tab Payroll Notes:

10. Move the Payroll sheet behind Sheet 2

Notes:

11. Key the data below in Column D, Hours Worked, and format the data as number with one decimal place.

Hours Worked

40.0 45.0 39.0 40.5 16.0 32.0 40.0 41.5 6.0

45.0 18.0

12. Insert a new column after Column F and key Regular Pay as the column heading

13. Enter a formula in Cell G4 to calculate regular pay (Regular Hours x Hourly Rate) and copy the formula to the remaining cells in the column



14. Insert a new column after Column G and key Overtime Pay as the heading

15. Enter a formula in Cell H4 to calculate the Overtime Pay and format the data as currency.

You will enter a formula in Cell H4 to multiply the result of the regular rate multiplied by 1.5 by the overtime hours. Hint: =(Hourly rate * 1.5) * Overtime hours

16. Insert a new column after Column H and key Gross Pay in the heading.

17. In I4, enter a formula to calculate gross pay by adding regular and overtime pay and copy the formula to the remaining cells in the column and format the data as currency.

18. Adjust column widths if necessary, re-center the title of the spreadsheet across all columns, and add borders to the newly added columns

19. In Cell I16, use a function to enter a formula to total all of the gross pay.


Guided Practice: More Formatting Teacher Key


GUIDED PRACTICE: MORE FORMATTING KEY

Spreadsheet – GP More Key

Independent Practice: Use Basic Functions Student Activity Student Name: Period: Date:

6411 – Computer Applications I 2008 Unit B – 4.01 – page 257

INDEPENDENT PRACTICE: USE BASIC FUNCTIONS In this exercise, you will work independently to enter data into a spreadsheet and perform simple calculations. You will use the functions, operations, and formulas listed below and also copy formulas.

• Addition • Multiplication • Average • Maximum

• Division • Subtraction • Sum • Minimum

Directions: 1. Retrieve the spreadsheet from Guided Practice: Spreadsheet Formatting 2. In Cell B8, enter a formula to add the quantities of each item 3. In Cell A10, key and indent Discount in bold font 4. In Cell F10, enter a formula that will calculate a 10% discount (multiply the Total by .10) 5. Enter and indent Tax in Cell A11 in bold font 6. In Cell F11, calculate the tax by entering a formula to multiply the Total by 6% (.06) 7. In Cell A12, key and indent Total Cost in bold 8. In Cell F12, enter a formula to add the Total amount and the Tax 9. In Cell A13, key Total Due in bold

10. In Cell F13, enter a formula to subtract the Discount from the Total Cost 11. Add a single line border around cell range A13:F13 12. In Cell A14, key and indent Highest in bold 13. In Cell E14, enter a formula to calculate the highest priced item 14. In Cell A15, key Lowest in bold 15. In Cell E15, enter a formula to calculate the lowest priced item 16. Format only cells F8 and F13 as currency and the rest of the cells in Column F for 2

decimal places 17. Add the heading Percent of Total in Cell G3 and format appropriately to wrap text and

appear consistent with the other column headings 18. Readjust the title in Row 1 to center across all columns

Independent Practice: Use Basic Functions Student Activity Student Name: Period: Date:


19. Enter a formula in Cell G4 that will calculate the Percent of Total sales (Amount divided by Total) and format the data as percent. You must use an absolute reference for Cell F8 Write the formula used:

20. Verify the accuracy of the formula entered by using a function to write a formula in Cell G8 that will add the percents. If the result is not 100%, you have made a mistake


Independent Practice: Use Basic Functions Teacher Key


INDEPENDENT PRACTICE: USE BASIC FUNCTIONS KEY Spreadsheet – IP Use Basic Functions Key

Guided Practice: Spreadsheet Operations Student Activity Student Name: Period: Date:


GUIDED PRACTICE: SPREADSHEET OPERATIONS

In this exercise, you will take notes and follow along with your teacher to complete the following tasks: • Perform a simple sort • Perform a multiple sort • Freeze panes

• Fill a series • Print a selection

1. Retrieve the spreadsheet last edited in Guided Practice: More Formatting (5-GP-More-

Student)

2. Sort the data in descending order by Employee Name

Is descending A-Z or Z-A?

3. Perform a primary sort of hourly rate in descending order and a secondary sort of employee names in ascending order

A primary sort is:

A secondary sort is:

Procedure:

4. Change the hourly rate for Leonard Houseman to $10.00 per hour

5. Perform the same primary and secondary sort again as in Number 3

6. What happened? Why?

Guided Practice: Spreadsheet Operations Student Activity Student Name: Period: Date:


7. Freeze panes so that the column headings remain stationary when scrolling down to Row 100

8. When might this operation be useful?

9. Unfreeze panes.

10. Freeze panes so that Columns A and B remain stationary when scrolling to the far right.

11. Unfreeze panes.

12. Key January in Cell K4 and use the fill series to fill down to Cell K15 with the remaining months of the year. This column will be used in a later activity.

13. Resort the data in alphabetical order by employee name

14. Print only the SSN and Hourly Rate information (including the column headings). Center the selection on the page horizontally and print gridlines and row and column headings

15. List examples of when only a selection of data might be printed in business

16. Save and submit according to teacher instructions. This spreadsheet will be used again.

Guided Practice: Spreadsheet Operations Teacher Key


GUIDED PRACTICE: SPREADSHEET OPERATIONS KEY Spreadsheet – GP Sp Ops Key

Independent Practice: Spreadsheet Operations Student Activity Student Name: Period: Date:


INDEPENDENT PRACTICE: SPREADSHEET OPERATIONS In this exercise, you will work independently to use print preview and print a selection

1. Open a new spreadsheet

2. Key the title in 16 point bold

3. Key and center the column headings using bold font

4. Format a single line border underneath the column headings

5. Format the values in Column B for 2 decimal places

6. Center the data in Column C

7. Use auto-fill to enter the months in Column D and center the data

8. Format the amounts in Column E as currency

9. Merge and center Monthly Budget across Columns A-E

10. Merge Cells A2 and B2and and right justify the data

11. Use the wrap text feature where appropriate (in column headings)

12. Key June in Cell C2

13. Key Total Expenses in bold font and initial caps in Cell A16

Independent Practice: Spreadsheet Operations Student Activity Student Name: Period: Date:


14. Enter a formula in Cell B16 to calculate total expenses

15. Delete Column D

16. Sort the data by Type of Expense in ascending order (primary) and then by item (secondary)

17. Print the data in Columns A-C in horizontally centered format without checking gridlines or row and column headings


Independent Practice: Spreadsheet Operations Teacher Key


INDEPENDENT PRACTICE: SPREADSHEET OPERATIONS KEY

Spreadsheet – IP Operations Key

Guided Practice: Linking and Embedding Student Activity Student Name: Period: Date:


GUIDED PRACTICE: LINKING AND EMBEDDING Part I Instructions: Using word processing software, key the following business letter in block style with block paragraphs and mixed punctuation. Use 1” side margins, mixed punctuation, and the current date. Supply an appropriate salutation and complimentary close. Save the letter when finished keying

The letter is to: Mrs. Alice Logan, 617 Soundside Road, Edenton, NC 27932 It is from Joan Knox, Customer Service, 919-589-5563 Letter body: Our records indicate that you have an outstanding debt in the amount shown below. Your account is 90 days past due. Please contact us immediately to make payment arrangements. Accounts over 120 days past due will be turned over to a collection agency and will adversely affect your credit rating.

Part II Instructions: Open the 5 GP Link Student spreadsheet that was sent to you electronically by your teacher

1. Select the 5 GP Link tab

2. Filter the data for the information about Alice Logan

Notes

Part III Instructions:

1. Insert a triple space between paragraphs one and two of the letter.

2. Insert and link the spreadsheet at the midpoint between paragraphs one and two in the letter

Notes:

3. Save and close the documents

Guided Practice: Linking and Embedding Student Activity Student Name: Period: Date:


4. Reopen the spreadsheet and change the filter to Chuck Lacy

5. Select the letter and update the spreadsheet

6. What happens?

7. What else will you need to do to the letter before you can mail it?

a.

b.

c.

Guided Practice: Linking and Embedding Teacher Key


GUIDED PRACTICE: LINKING AND EMBEDDING

Answer to Question 7

Students will have to: a. Change the address (write

the address on the board once they determine the answer)

b. Change the salutation c. Sign the letter

Independent Practice: Linking and Embedding Student Activity Student Name: Period: Date:


INDEPENDENT PRACTICE: LINKING AND EMBEDDING

Directions: In this activity, you will work independently to edit documents and practice linking and embedding

1. Retrieve the letter keyed in Guided Practice: Linking and Embedding and select No to the option to update the spreadsheet

2. Edit the addressee to: Nathan Lewis, 238 Steinbeck Road, Raleigh, NC 28609 and update the salutation

3. Retrieve the spreadsheet created in Guided Practice: Linking and Embedding (5 GP Link)

4. Filter the data for Nathan Lewis’s account

5. Try to update the spreadsheet. Does it work? Why or why not?

6. If it did not update, is the spreadsheet object linked or embedded?

7. Which is the source document? Why?

8. Which is the target document? Why?

Independent Practice: Linking and Embedding Teacher Key


INDEPENDENT PRACTICE: LINKING AND EMBEDDING KEY Spreadsheet – IP Link Key

Answers to Questions 5. The spreadsheet

should not update because the link was broken

6. The object is embedded 7. The source document is

the spreadsheet because it contains the original data

8. The target document is the letter because that is where the object is placed

Overview of Advanced Functions Student Activity Student Name: Period: Date:


OVERVIEW OF ADVANCED FUNCTIONS Directions: Record notes about each function in the cells below

Function Use Example

IF

DATE

NOW

DAYS360

LOOKUP

VLOOKUP

Overview of Advanced Functions Student Activity Student Name: Period: Date:


Function Use Example

COUNT

COUNTA

COUNTIF

LIST

Validated

Non-validated

Practice with IF Statements Student Activity Student Name: Period: Date:


PRACTICE WITH IF STATEMENTS Part I Directions: Write an IF statement for each condition. The first has been completed for you. For number 10, write your own condition and IF Statement.

Condition IF Statement

1. IF A2 is equal to “Feline”, write “Cat” in B2, otherwise, write “Amphibian”

=IF(A2=”Feline”,”Cat”,”Amphibian”)

2. IF A5 is equal to “Carrot”, write “Vegetable” in B5, otherwise, write “Mineral”

3. IF A8 is equal to “Explorer”, write “SUV”, otherwise, write “Sedan”

4. IF A11 is equal to “Deli”, copy the contents of A11, otherwise, enter 0

5. IF A14 is greater that 0, multiply A14 by 8, otherwise, enter 0

6. IF A17 is equal to 1, enter “True”, otherwise, enter “False”

7. IF A20 is equal to 0, enter “Off”, otherwise, enter “On”

8. IF A23 is greater than 0, multiply A23 by 15, otherwise, enter 0

9. IF A26 is equal to “Adult”, multiply B26 by 8.50, otherwise, multiply B26 by 5

10.

Practice with IF Statements Student Activity Student Name: Period: Date:


PRACTICE WITH IF STATEMENTS Part II Directions:

1. Open a new spreadsheet and key the data in the exact locations as shown in the spreadsheet example on the right

2. In Cell C2, enter the IF statement you wrote for Condition 1 in Part I of this activity

3. Copy the IF statement in Cell C2 to Cell C3

4. In Cell C5, enter the IF statement you wrote for Condition 2 in Part I of this activity

5. Copy the IF statement in Cell C5 to Cell C6

6. Continue entering the IF statements you wrote in the appropriate cell locations for all of the remaining conditions in Part I

7. Think about the answers that appear and rework any statements that do not return accurate results

8. To view the spreadsheet in formula view, hold down the control key and press the tilde (~)

Practice with IF Statements Teacher Key


PRACTICE WITH IF STATEMENTS KEY Spreadsheet – Practice w IF

Guided Practice: Use IF Statements Student Activity Student Name: Period: Date:


GUIDED PRACTICE: USE IF STATEMENTS In this exercise, you will follow along with your teacher to perform simple calculations, use the IF statement and fill a series. • Record the notes and steps necessary to complete each task in the spaces provided as

your teacher demonstrates.

1. Open the spreadsheet GP-IF-Student that was sent to you electronically by your teacher and save it to your files.



2. Use the Fill Series tool to input employee numbers in Column A

3. Insert a new column in front of Hours Worked and label it Overtime Rate. Format the heading in bold font and centered, with wrap text

4. In Cell E4, enter a formula to calculate the Overtime Rate (Hourly Rate x 1.5)

5. Copy the formula to the remaining cells in the column

6. Insert a column before Regular Pay and label it Overtime Hours and format appropriately

7. Insert a column before Overtime Hours and label it Regular Hours and format appropriately

8. In Column F, Hours Worked, change all occurrences of 40 to 45

9. In G4, (Regular Hours) enter an IF statement that will calculate the amount of regular hours worked and copy the formula to the remaining cells in the column.

=IF(Hours Worked<=40,Hours Worked,40)



10. In H4, (Overtime Hours) enter an IF statement that will calculate the amount of overtime hours worked and copy the formula to the remaining cells in the column.

=IF(Hours Worked>40,Hours Worked-40,0)

11. In I4, calculate the Regular Pay (Hourly Rate * Regular Hours) for each employee and format the data as currency.

12. In J3, key the heading Overtime Pay in initial caps and bold font.

13. In J4, enter a formula to calculate the overtime pay (Overtime Rate * Overtime Hours) and copy the formula to the remaining cells in the column and format the data as currency.

14. In K3, enter the label Gross Pay and format it appropriately

15. Calculate Gross Pay by adding the Regular Pay and Overtime Pay in Column K

16. Check the spreadsheet to make sure all cells are formatted consistently. For example, the data in Columns I and J should have gridlines.

17. Sort the spreadsheet in descending order by Overtime Pay

18. Who are the top three overtime pay earners?



19. Sort the spreadsheet in descending order by Regular Pay

20. Who are the top three regular pay earners?

21. In A31, enter the label Total and format it appropriately

22. Using the AutoSum function, calculate the totals for regular pay, overtime pay, and gross pay. Adjust column widths if necessary

23. In A32, enter the label Averages

24. Using the average function, calculate the averages for hourly rate, overtime rate, hours worked, and gross pay. Format the cells with monetary figures as currency

25. What is the average gross pay?

26. What is the average number of hours worked? Format the cell for one decimal place.

27. What is the average hourly rate?



28. What is the average overtime rate?

29. What is the total amount for regular pay?

30. What is the total amount for overtime pay?

31. What is the total amount for gross pay?

32. In Cell K3, enter the label FICA

33. In Cell K4, enter a formula to calculate the amount of FICA tax. It is calculated by multiplying the gross pay by 7.25% (.0725). Copy the formula to all remaining cells in the column

34. In L3, enter the label Net Pay

35. In L4, enter a formula to calculate the Net Pay. It is calculated by subtracting the FICA tax from gross pay. Copy the formula to all remaining cells in the column and adjust column widths if necessary

36. Sort the spreadsheet alphabetically by Employee



37. Check the overall appearance of your spreadsheet for the following:

• Is the title centered across the entire selection?

• Are all column headings keyed in bold, centered, and is wrap text used where needed?

• Are Columns I-M set for currency?

• Are Columns D-E set for two decimal points?

• Are Columns F-H set for one decimal point?

• Did you set gridlines over the entire spreadsheet except for the average and total lines?


Guided Practice: Use IF Statements Teacher Key


GUIDED PRACTICE: USE IF STATEMENTS KEY Spreadsheet – GP Use IF Key

Please refer to the 4.01 Spreadsheet Activities folder to view the formula page

Independent Practice: Use IF Statements Student Activity Student Name: Period: Date:


INDEPENDENT PRACTICE: USE IF STATEMENTS In this activity you will work independently to create a spreadsheet, perform simple calculations, fill a series, and use IF statements.

1. Open the IP-IF Statements spreadsheet sent to you electronically by your teacher and save the spreadsheet to your files.

2. Enter a formula in Cell I4 to calculate the Value on Hand (Cost*Quantity on Hand) of the beverages in stock. Copy the formula to the remaining cells in the column and format the data as currency

3. Use the AutoSum Feature to find the Total for Value On Hand of all the beverages in stock

4. Enter an IF statement in Cell G4 so that the word “Reorder” appears if the Cases on Hand is less than or equal to the Reorder Point. If the Cases on Hand has not reached the Reorder Point, the formula should return a value of “No”.

5. Copy the formula to the remaining cells in the column and center the text

6. Enter an IF statement in Cell H4 that will restore the Cases on Hand to 100 (100-Cases on Hand) if the reorder point has been reached. If the reorder point has not been reached, the formula should return a value of “n/a”.

Independent Practice: Use IF Statements Student Activity Student Name: Period: Date:


7. Copy the formula to the remaining cells in the column.

8. Sort the spreadsheet in ascending order by Vendor Name

9. Name the spreadsheet tab Beverages

10. Save and print according to teacher directions

Independent Practice: Use IF Statements Teacher Key


INDEPENDENT PRACTICE: USE IF STATEMENTS KEY Spreadsheet – IP Use If Statements Key

Refer to the 4.01 Spreadsheet Activities folder for the Formula View of this activity

Guided Practice: The Date Function Student Activity Student Name: Period: Date:


GUIDED PRACTICE: THE DATE FUNCTION

In this exercise, you will follow along with your teacher to use the date function

• Record the notes and steps necessary to complete each task in the spaces provided as your teacher demonstrates.

• Upon completion of the activity, save and submit according to teacher directions

1. Open the GP Date Student spreadsheet sent to you electronically by your teacher and save it to your files.

2. Use the NOW date function to insert the current date in Cell A1

3. To calculate the 30 Day Payment Date, enter a formula in Cell F3 to add 30 to the value in Cell D3. Copy the formula to the remaining cells in the column

Describe the results:

Why did the results appear in the date format?

4. Verify the accuracy of your formula by spot checking a few of the values in the column. Each entry should be 30 days later than the date of service

Guided Practice: The Date Function Student Activity Student Name: Period: Date:


5. Determine the total outstanding balance in Column H by subtracting the Payment Received from the Amount of Bill

6. Write a formula in Column I to indicate the 90 days past due date (add 60 to the value in Column F)

7. Copy the formula to the remaining cells in the column

8. Calculate the number of days that have elapsed since the last payment was received (30 Day Payment Date) by using the Days360 function

9. Determine which cell reference in the formula above must not change and format it as an absolute reference before copying the formula to the remaining cells in the column.

10. Determine the average number of days for Column H

11. Save and submit your work according to teacher directions

Guided Practice: The Date Function Teacher Key


GUIDED PRACTICE: THE DATE FUNCTION KEY Spreadsheet – GP Date Key

Independent Practice: The Date Function Student Activity Student Name: Period: Date:


INDEPENDENT PRACTICE: THE DATE FUNCTION

In this exercise, you will work independently to use the date function and absolute references.

1. Open the IP Date Student spreadsheet that was sent to you electronically by your teacher and save it to your files.

2. Use the AutoSum feature to calculate the Total Sales for Years 1 and 2

3. Use the NOW date function to enter the date in Row 3

4. In E5, use the absolute reference of Cell D13 to calculate the Percent of Total Sales for Year 2. You will write a formula that divides the Year 2 value for each product by the constant value of Total Sales for Year 2

5. Format the data in Column E as percent

6. Sort the data in descending order by percent

7. Add Date Ordered as the column heading in Column F

8. Add Date Received as the column heading in Column G

9. Add Time Elapsed as the column heading in Column H

10. Format the column headings for F, G, and H so that they are consistent with the other column headings.

Independent Practice: The Date Function Student Activity Student Name: Period: Date:


11. Enter the following dates in Columns F and G

Date Ordered

Date Received

5/17/2007 5/18/2007 6/18/2007 6/19/2007 5/31/2007 8/17/2007 6/12/2007 7/13/2007 9/18/2007 10/19/2007 8/14/2007 8/17/2007 6/15/2007 9/30/2007

12. Calculate the days that elapsed between the date ordered and the date received for each item

13. Add the heading Next Order Date in Cell I4 and calculate the next order date for each item by adding 30 days to the date received

14. Re-center the data in Rows 1-3


Independent Practice: The Date Function Teacher Key


INDEPENDENT PRACTICE: THE DATE FUNCTION KEY Spreadsheet – IP Date Key

To view the formulas, please refer to the 4.01 Spreadsheet Activities folder

Guided Practice: Understanding the LookUp Function Student Activity Student Name: Period: Date:


GUIDED PRACTICE: UNDERSTANDING THE LOOKUP FUNCTION Directions: For this activity, you will follow along with your teacher to learn about and compare the uses of the VLookUp and LookUp functions. You will need the GP Calories spreadsheet.

1. Open the GP Calories Student spreadsheet that has been sent to you electronically by your teacher

2. Select items for your daily food intake in the My Diet section of the spreadsheet

• Beginning in Cell A23 (under My Diet), select an item from the drop down list that is similar to a food you would typically eat in one day

• If the foods you eat are not on the list, pick the next closest food. For example, if you would never eat French fries, select potato chips or fruit.

• Select at least 8 items so that your list continues to Cell A30.

3. What is the cell address of the first food item under My Diet?

4. What is the cell range of the Foods List? (beginning at the top of the page)

5. Which column is labeled Calories (look in the Foods List) Record the column number (Column A = 1, Column B=2)

6. Put it all together in a formula with the VLookUp function:

In Cell D23, key =VLOOKUP(cell address of your first food, cell range of foods list, column number for calories)

For example: =VLOOKUP(A23,A1:L20,3)

7. Before copying the formula to the remaining cells in Column B, make the cell range for the foods list (A1:L20) absolute

8. Check for accuracy. Verify that the food you selected in Cell A23 has the correct amount of calories listed.

9. Next, we will use the LookUp function. Beginning in Cell A33 (below Calories Burned) select an activity that you participate in on a typical day.

• Continue selecting activities, if desired, for Cells A34-A37

The LookUp function will find the value in the column adjacent to (next to) the value you entered in Cell A 33. Since we are only looking up a value in a two column array (arrangement of cells), we can use the LookUp function. The data for this array is located in the cell range A46:B62 with the heading Calories Burned.

10. What is the cell address of your first activity?

11. What is the cell range for the Calories Burned data?

12. Put it all together in a formula with the LookUp function:

In Cell D33, enter the formula =LookUp(cell address of your first activity, cell range of Calories Burned data)

Guided Practice: Understanding the LookUp Function Student Activity Student Name: Period: Date:


What formula did you enter?

Summary: In this activity, two functions were used.

1. Name and describe the first function:

2. Name and describe the second function:

3. What is the difference between the two functions?

4. What is an array?

Save and submit your work according to teacher directions.

Guided Practice: Understanding the LookUp Function Teacher Key


GUIDED PRACTICE: UNDERSTANDING THE LOOKUP FUNCTION KEY Spreadsheet – GP Calories Key

Independent Practice: Understanding the LookUp Function Student Activity Student Name: Period: Date:


INDEPENDENT PRACTICE: UNDERSTANDING THE LOOKUP FUNCTION Directions: In this activity, you will work independently to use the LookUp Function

1. Calculate the nutritional value of the foods you consumed:

a. Retrieve the IP Calories Student Calories spreadsheet from the previous activity

b. You will write a formula using the VLookUp function that will locate the amounts of cholesterol, sodium, and fat consumed in the foods you selected under My Diet.

c. In Cell E23, key a formula that will look up the calcium value of the food you selected in Cell A23 from the Foods List

d. Remember to make the address of the array absolute before copying the formula to the remaining cells in the column.

e. Follow the same procedures to look up the amounts of sodium and fat consumed (in Columns F and G) for each of the foods selected under My Diet.

2. Compare your diet to the Recommended Daily Allowances a. Find the totals for Calcium, Sodium, and Fat

b. Write a LookUp formula in Cell E32 to determine if the amount of calcium consumed was within the recommended daily allowances guidelines. The spreadsheet address for the calcium guidelines is I46:J48

c. What formula did you enter in Cell E32?

d. Write a LookUp formula in Cell F32 to determine if the amount of sodium consumed was within the recommended daily allowances guidelines. The spreadsheet address for the sodium guidelines is G46:H48.

e. What formula did you enter in Cell F32?

f. Write a LookUp formula in Cell G32 to determine if the amount of fat consumed was within the recommended daily allowances guidelines. The spreadsheet address for the fat guidelines is E46:F50

g. What formula did you enter in Cell G32?

3. Compare VLookUp and LookUp.

4. Save and submit according to teacher directions.

Independent Practice: Understanding the LookUp Function Teacher Key


INDEPENDENT PRACTICE: UNDERSTANDING THE LOOKUP FUNCTION KEY Spreadsheet – IP Calories Key

Guided Practice: Create a List Student Activity Student Name: Period: Date:


GUIDED PRACTICE: CREATE A LIST In this activity, you will follow along with your teacher to create a list.

• Upon completion of the activity, save and submit according to teacher directions

1. The purpose of the list function in spreadsheet operations is:

2. Examples of how lists are used in spreadsheets:

3. What is a validated list and why is it used?

4. Open the GP List-Student spreadsheet that has been sent to you electronically by your teacher

5. Use the fill option to enter employee identification numbers beginning with 001 in Column A (review)

6. Calculate the days employed and format the data for zero decimal places. If the days employed is calculated by subtracting the current date (in Cell H3) from the date of hire, what formula will you use? (review)

7. Before copying the formula to the remaining cells in the column, an absolute cell reference must be applied to which cell?

8. To calculate the months employed in Column E, write a formula that will divide the total number of days employed by the number of days in a month (31or 30) (review)



9. Create a list in Cell G5 using the data from Cells B33:B46

10. Select the departments for each employee according to the list below and adjust column widths after all items have been entered

Department Employee

Accessories Feathers, Dino Lowder, Mike

Appliances Dixon, Allen Lewis, Steadman

Boys Wear Barefoot, Glen McCloud, James Brown, Mac

Children's Wear Ogden, Jane Hatch, Bill Sumney, Ted

Cosmetics Floyd, Laura Lox, Ben Martin, Lacy

Furniture Tate, Allen Seymore, Jacob

Housewares Hayes, Claudia James, Anne

Infants Summers, Ross Funderburk, Lois

Jewelry Martini, Jack Black, Adrian

Men's Wear Buchanan, Sandra Chaps, Brenda

Shoes Hart, Doris

Technology Headroom, Max

Women's Wear Houseman, Leonard

11. In Column H, use the LookUp function to calculate the commission rate based on the number of months employed. The data for the lookup information is located in the Commission/Bonus table (D32:F39).

• Format the data for 2 decimal places.

• Apply an absolute reference to the array



12. In I4, key the column heading Bonus and format it so that it is consistent with the other headings

13. In Column I, calculate the Bonus amount by multiplying the Sales by the Commission Rate and format the data as currency. Adjust column width if necessary.

14. Next, we will analyze the information. To do so, select the cell range A4: I30 and create a list of the data. (Note: In Office 2007, lists are called tables). You will be able to select data from drop down lists.

15. What was the total bonus for the Boy’s Wear Department?

16. What is the average for months of employment for all employees?

17. What is the highest commission rate for all employees?

Guided Practice: Create a List Teacher Key


GUIDED PRACTICE: CREATE A LIST KEY Spreadsheet – GP List Key

18. The purpose of the list function in spreadsheet operations is to assist in organizing spreadsheet information. The Department data in Column B was used to create a validated list. Once created, the list was applied to Column G and thus users were required to select a department from the list and were not permitted to add a different department. The validated list also prevents misspelled words! A list can also be used to control the format of the information, such as date or time format. Lists are also very handy filters. When the data is selected as in the example above, the column headings turn into drop down menus to allow a user to select specific data for viewing. For example, the manager of the appliances department may want to view only the data for his/her department.

19. Examples of how lists are used in spreadsheets:

• To filter for specific categories of information

• To control how and what data is entered

• To ensure accuracy

Guided Practice: Create a List Teacher Key


20. What is a validated list and why is it used?

A validated list is a control source for data entry. When created, a validated list provides a data entry format that allows only the entries that match the content of the list.

21. Open the GP List-Student spreadsheet that has been sent to you electronically by your teacher

22. Use the fill option to enter employee identification numbers beginning with 001 in Column A (review)

23. Calculate the days employed and format the data for zero decimal places. If the days employed is calculated by subtracting the current date (in Cell H3) from the date of hire, what formula will you use? (review)

=DAYS360(C5:$H$3)

24. Before copying the formula to the remaining cells in the column, an absolute cell reference must be applied to which cell?

H3

25. To calculate the months employed in Column E, write a formula that will divide the total number of days employed by the number of days in a month (31or 30) (review)

=D5/30

Independent Practice: Create a List Student Activity Student Name: Period: Date:


INDEPENDENT PRACTICE: CREATE A LIST Directions: In this activity, you will work independently to format a spreadsheet and create a list.

1. Open the IP-List-Student spreadsheet that has been sent to you electronically by your teacher.

2. Insert a column after Column B and key Division as the column heading in Cell C3

3. Beginning in Cell C35, key the following information:

Division Accounts Payable Administrative Professionals Customer Support Education Human Resources Maintenance Marketing Payroll Shipping

4. In Cell C4, use the list function to create a drop down list for the divisions and copy the list to all remaining cells in Column C that contain employee data

5. In Column C, select the division for each employee according to the list below:

Division Employee Human Resources Adams, Lee Customer Support Barnes, Eddie Marketing Barnes, Lois Maintenance Cane, Rebecca Maintenance Cotton, Donna Administrative Professionals Crockett, Jim Marketing Feree, Eileen Education Holt, Bill Administrative Professionals Jones, Barbara Customer Support Jones, Barry Human Resources Kelly, Linda Education Knots, Eddie Shipping Louis, May Education Love, LeAnn Payroll Lowe, Brenda

Independent Practice: Create a List Student Activity Student Name: Period: Date:


Division Employee Accounts Payable Lowe, Donald Education McIntosh, Angie Marketing McKay, Amy Marketing Melton, Debra Shipping Miller, Kim Education Osswold, Tom Marketing Pendergrast, Jane Payroll Scott, Patrice Marketing Stevens, Nancy Administrative Professionals Wayne, Ellen Accounts Payable White, Lonnie

6. Create a list of all data in the range A3:M29 (in Word 2007, use insert table)

7. Sort the list in alphabetical order by Employee

8. Select the Marketing Division

9. Display the Averages for Hourly Rate, Overtime Rate, Hours Worked, Overtime Hours, Regular Pay, Gross Pay, and FICA

10. Display the total Net Pay (for Marketing)

11. Print the data for the Marketing Division


Guided Practice: Use the Count Function Teacher Key Student Name: Period: Date:


INDEPENDENT PRACTICE: CREATE A LIST KEY For the actual spreadsheet, view the item in the 4.01 Spreadsheet Activities folder

Spreadsheet – IP List Key

Guided Practice: Use the Count Function Student Activity Student Name: Period: Date:


GUIDED PRACTICE: USE THE COUNT FUNCTION Directions: In this activity, you will follow along with your teacher to use the count function

1. In Cell A2, key the column heading Student Name

2. Beginning in Cell A3, key the names of 10 of your classmates with their last name first

3. In Cell B2, key the column heading Graduation Year 4. Beginning in Cell B3, key the expected graduation year for each classmate

5. In Cell C2, key the column heading Plans

6. In Cell F2, key Work

7. In Cell F3, key Community College

8. In Cell F4, key 4-year college

9. In cell C3, create a validated list using the data just entered in F2:F4

10. Survey each classmate and record their after-graduation plans

11. Use the Count function

• The Count function will only return the number of cells in a selected range that contain numbers

• It will not count cells that contain text or are empty

• Use the count function to count the total number of numeric entries in Column B

12. Use another version of the Count function. To further specify the number of diplomas by classifying them into categories, enter the formula =COUNTIF(C3:C12,”Work”) in Cell C14. The value returned by the formula should correspond with the number of students who plan to work after graduation.

13. Enter another CountIF formula in Cell C16 to determine the number of students who plan to attend a 4-year college

14. Select A2:C12 and create a list of the data

Guided Practice: Use the Count Function Student Activity Student Name: Period: Date:


15. Select the information for one classmate.

16. The difference between the COUNT function and the COUNTA function is:


Guided Practice: Use the Count Function Teacher Key


GUIDED PRACTICE: USE THE COUNT FUNCTION KEY Spreadsheet – GP Use Count Key

Make sure that students understand that the COUNT function counts cells that contain numeric values and the COUNTA function counts cells that contain any data.

Independent Practice: Use the Count Function Student Activity Student Name: Period: Date:


INDEPENDENT PRACTICE: USE THE COUNT FUNCTION Directions: For this activity, you will work independently to use the count function. Upon completion of the activity, save and submit your work according to teacher directions.

1. Open the IP-Count-Student spreadsheet sent to you electronically by your teacher

2. Beginning in Cell A23, select 10 foods that you typically eat in a day from the drop down list in each cell

3. Using the VLOOKUP function, write a formula (in I23) that will find the amount of fruit contained in each item.

a. The first food item is located in Cell A23

b. The array is the cell range $A$1:$Q$21

c. The column number of Fruit is 13

Write the formula:

d. Copy the formula to the remaining cells in the column

4. Use the VLOOKUP function to calculate the amount of Grains, Meat & Beans, Milk, and Vegetables for each food item. Record the formula you wrote for each below:

a. Grains (Cell J23)

b. Meat & Beans (Cell K23)

c. Milk (Cell L23)

d. Vegetable (Cell M23)

5. Calculate the totals for each in Row 33, I23:M23

6. Write a formula to determine if the total amount of fruit is within the USDA recommended dietary guidelines.

a. The total for fruit is located in Cell I33

b. The array is the cell range K54:L56

Write the formula:

7. Write a formula to determine if the total amount of grains is within the USDA Recommended Dietary Guidelines



8. Write a formula to determine if the total amount of meat and beans is within the USDA Recommended Dietary Guidelines

9. Write a formula to determine if the total amount of milk is within the USDA Recommended Dietary Guidelines

10. Write a formula to determine if the total amount of vegetables is within the USDA Recommended Dietary Guidelines

11. How did you do with meeting the dietary guidelines? If you’d like more information or would like to tailor the spreadsheet to your specific gender, age, height, and weight, visit the USDA My Pyramid website at http://www.mypyramidtracker.gov/default.htm.

12. Use the CountIf function to determine the number of food groups you were able to consume.

a. In Cell I35, enter the formula =COUNTIF(I23:I32,”>0”).

b. Repeat the process and enter the formulas in Cells J35-M35

13. Are your formulas correct? How do you know?

14. In Cell A65, use the Count function in a formula to calculate the total number of Activities in the Calories Burned portion of the spreadsheet

a. Record the formula you entered in Cell A65 here:

b. What was the result of your formula?

c. Why?

http://www.mypyramidtracker.gov/default.htm�



15. In Cell B65, use the CountA function in a formula to count the total number of activities in the Calories Burned portion of the spreadsheet

a. Record the formula you entered in Cell B65 here:

b. What was the result of your formula?

c. Why?


Objective 4.01 Summary Student Activity Student Name: Period: Date:


OBJECTIVE 4.01 SUMMARY Part I Directions: Provide an example formula in Column 2 and written explanation for each formula in Column 3. In the last column, provide an example of how the formula or item is used in a business setting. The first one has been done for you.

Column1 Column 2 Column 3 Column 4

Item Example Formula Explanation of Formula Business Use

Addition =C3+B3 Add the value of Cell C3 to the value of Cell B3

Add sales tax and shipping to the subtotal on an invoice

Subtraction

Multiplication

Division

Average

Sum

Minimum



Column1 Column 2 Column 3 Column 4

Item Example Formula Explanation of Formula Business Use

Maximum

IF

Date

Lookup table

Absolute reference



Part II Directions: Describe the following items in your own words and give an example of a business application for each

1. Series

2. List

3. Indent

4. Linking and embedding

Objective 4.01 Summary Teacher Key


OBJECTIVE 4.01 SUMMARY KEY

Part I Directions: Provide an example formula in Column 2 and written explanation for each formula in Column 3. In the last column, provide an example of how the formula or item is used in a business setting. The first one has been done for you.

Item Example Formula Explanation of Formula

Business Use

Addition =C3+B3 Add the value of C3 to the value of B3

Add sales tax and shipping to the subtotal on an invoice

Subtraction =C3-B3 Subtract the value of B3 from the value of C3

Subtract FICA tax from gross pay

Multiplication =C3*B3 Multiply the value of C3 times the value of B3

Calculate a 10% discount by multiplying the total by .10

Division =C3/B3 Divide the value of C3 by the value of B3

Divide the quantity by the total cost to achieve the unit cost

Average =AVERAGE(B3:B21) Calculate the average of the values in the cell range B3 to B21

Calculate the average hours worked for a group of employees

Sum =SUM(B3:B21) Calculate the total of the values in the cell range B3 to B21

Calculate the total cost of all items on a purchase order or invoice

Minimum =MIN(B3:B21) Locate the lowest value in the cell range B3 to B21

Find the lowest number in a list of student test grades

Maximum =MAX(B3:B21) Locate the highest value in the cell range B3 to B21

Find the highest number in a list of student test grades

IF =IF(A3>40,B3*1.5,0) If the value of A3 is less than 40, multiply the value of B3 by 1.5; otherwise, enter a zero

If an employee’s hours worked is greater than 40, multiply his hourly rate by 1.5

Objective 4.01 Summary Teacher Key


Item Example Formula Explanation of Formula

Business Use

Date =NOW Insert today’s date Maintain the current date on a spreadsheet every time it is opened

Lookup table =VLOOKUP(F6,A1:E16,5)

Compare the value in F6 to Column 1 of the cell range A1 to E16 and record the value of the cell in Column 5 that is horizontally aligned with it

Locate the cost of maintenance for the year 2007

Absolute reference

=$A$4 Do not change the cell address in any calculation

Find the percent of sales to a constant number, such as total sales

1. Series – Used to quickly and automatically fill cells with values that are sequential. Examples include months, checkbook numbers, and employee numbers

2. List – Used to insure accuracy and make a spreadsheet more user-friendly by pre-formatting the cell values. Examples include lists of employees and comparison data, such as years or expenses

3. Indent – Used to adjust the alignment of cell contents slightly to the right for improved readability. Often used in business income statements

4. Linking and embedding – Used to associate a spreadsheet with another document. A linked spreadsheet will be updated in the target document whenever it is edited in the original document. An embedded spreadsheet is more like a copy of a spreadsheet that has been pasted into a target document. Uses of linked or embedded spreadsheets include a letter from a collection agency to notify a client of an outstanding balance or a letter from a brokerage firm to notify a client of current market trends affecting his/her portfolio.

course competency objective essential …...course 6411 computer applications i unit b software...

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