coventry city council in partnership with warwickshire county … · 2019-08-15 · ict services...

ICT Services for Schools

2019/2020

Management Information System

Courses

Coventry City Council in partnership with Warwickshire County Council

https://v1.bookwhen.com/coventryict 2

Raising standards in learning, teaching and school management

Dear colleague It is a pleasure to be working together to deliver professional development to schools across Coventry and Warwickshire. This brochure provides you with the latest and relevant Management Information System courses to ensure the continued professional development of all staff using SIMS. Our program continues to offer stimulating opportunities to support the management of teaching and learning in schools. We are very fortunate to have a highly skilled team of trainers working at locations across Coventry and Warwickshire. Our courses are offered at two locations, at our centres in Coventry and in Warwick. Courses at both venues are included as part of your SLA. If you would like to book a course please contact: For courses held at Coventry City Council https://v1.bookwhen.com/coventryict For courses held at Warwickshire County Council [email protected] or call 01926 414100 or visit www.ictds.org We look forward to working with you. If you require any additional professional development

or support, please do not hesitate to get in touch.

Paul Ward Head of ICT & Digital Coventry City Council

Emma Gelfs

MIS & Strategy Manager

Warwickshire County Council

mailto:[email protected]



Assessment Without Levels in SIMS (AWOL)

For Teachers, Teaching Assistants, Senior Management, Administrative Staff

Course overview: SIMS provides a ready-made assessment system for teachers to record both their summative and formative assessments. The Programme of Study Tracking Grid allows schools to set their own targets and run attainment and progress reports. Predefined reports and analyses can be run to interrogate different student cohorts and KPI groups.

Learning outcomes:

• Record formative assessments against National curriculum Programmes of Study statements

• Record summative assessments for all core and foundation subjects

• Learn how to manage Early Years assessments, tracking grids and group analyses

• Run attainment and progress reports for different KPI groups

• Create Individual assessment reports

• Create new school specific learning statements

• Replace Sims grades with school defined grades

• Run Discover assessment graphs Course pre-requisites:

None Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 17 October 2019 17 March 2020 Price: As per your SLA

Assessment Manager Essential Skills Course overview: Raising attainment across your school is key and SIMS Assessment is an efficient way of keeping track of all your students' progress. Discover the potential of SIMS Assessment and how the software can be used to create a customised tracking system to suit your school. Learning outcomes:

• Creating Grades and Aspects

•

• Creating and using Result Sets

•

• Creating Marksheets

•

• Adding formulae

•

• Measure progress against set targets

•

• Term on term, year on year progress

•

• Creating Individual Reports

•

• Utilising System Utilities

•

• Bulk result/marksheet export

•

• Bulk result/marksheet import

•

• Bulk result change Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 13 November 2019 Price: As per your SLA



Attendance For Administrative Staff Course overview: Strong attendance has a direct impact on achievement. Learn how to make the best use of SIMS attendance for effective attendance monitoring. Learn how to use SIMS Attendance to meet the day-to-day requirements for monitoring attendance and ensuring statutory reporting compliance. Learning outcomes:

• Know how to develop and implement successful strategies for managing attendance, data, reports and statistical information

• Develop a system for first day of absence, create letters, certificates and reports

Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 30 September 2019 13 January 2020 28 April 2020 Price: As per your SLA Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 12 September 2019 15 January 2020 Price: As per your SLA

Attendance – Reporting For Administrative Staff Course overview: This course is designed to ensure users make the most of the valuable management information that has been collated as part of routine attendance registration. Learning outcomes: • Use the SIMS home page to monitor attendance

and real time data • Appreciate the functionality afforded by the

predefined attendance reports and displays • Simplify procedures to produce letters and

certificates directly from SIMS attendance • Analyse data in Discover Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 14 October 2019 03 February 2020 18 May 2020 Price: As per your SLA Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 23 October 2019 12 February 2020 Price: As per your SLA



Course Manager and Post-16 Learning Aims For Academic administrators, Exams Officers , Teachers in Secondary Schools Course overview: Explore and learn how to link SIMS Course Manager functionality with other areas of SIMS such as NovaT6, Academic Management and Examinations Organiser to support the maintenance of Post-16 Learning Aims.

Learning outcomes: •How and when a course is created

• The relationship between Course Manager

and other areas of SIMS

• Student membership of Learning Aims

• An understanding of and the linking of

examination awards and courses of study

• Managing the Post-16 Learning Aims

processes (incl. Programme of Study Hours, Prior Attainment, Core Learning Aims)

Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 -16:00 Date: TBA Price: As per your SLA Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: TBA Price: As per your SLA

Cover For Senior Management, Administrative Staff in Secondary Schools

Course overview: Covering staff absence can cause headaches for senior leaders. Understand how to implement Cover to manage all aspects of classroom staff absence and to explore the dynamic links of the module to other areas of SIMS such as SIMS Personnel. Learning outcomes

• The optional migration of Nova-T cover data

• Global settings available to customise the module

• Links to SIMS Personnel

• Managing supply cover

• Declaring teaching absence and arranging cover

• Printing of the cover arrangements

• Cover statistics and impact summaries Course pre-requisites: None Venue: Pound Lane Learning Centre Time: 09:30 -16:00 Date: 17 September 2019 Price: As per your SLA



Discover — Overview

Course overview: SIMS Discover helps you drill down into your data so you can monitor at risk groups, assess intervention strategies and see the whole picture of your school. Learn how you can use it to its full potential. For the Assessment functionality with Discover please see our other courses. Learning outcomes: • Familiarise yourself with the Discover

interface • Learn how to create your own graphs and

filter them • Learn how to set up Discover Groups for use

in SIMS • Learn how to use the configuration utility Course pre-requisites: None Venue: Pound Lane Learning Centre Time: 09:30 -16:00 Date: 10 October 2019 13 February 2020 Price: As per your SLA

Dinner Money

For Primary and Special School Administrators - Starters and New Users of Sims Dinner Money Course overview: This course covers how to maintain dinner money data in Sims. It will cover recording meals and pay-ments for staff and pupils, default meals, banking, additional transactions, letters, catering returns and how to run the banking routine and produce various reports and letters to parents. Learning outcomes: • Effectively manage and maintain Dinner Money • Monitor pupil balances • Record all types of pupil, staff and visitor meal

arrangements including special meals • Record all types of pupil, staff and visitor pay-

ments • Produce a variety of reports for different re-

quirements such as registers, the kitchen, mid-day supervisors, pupil and staff state-ments

• Complete the regular financial transactions • Produce a weekly catering return • Produce mail merge letters to parents Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 -16:00 Date: 03 December 2019 28 January 2020 19 May 2020 Price: As per your SLA



End of Academic Year Webinar For staff in schools with responsibility for the setting up of SIMS for the new Academic year Course overview: This webinar will be a demonstration on how to perform the SIMS End of Year process Learning outcomes: • Understand how to complete the SIMS .net

end of year • Understand how to complete the SIMS .net

start of year including your new admission children

Course pre-requisites: Delegates should have experience of SIMS .net Venue: One Friargate, Coventry Time: 10:00 -11:30 Date: 04 June 2020 Price: As per your SLA

End of Key Stage Workshop For staff in schools with responsibility for the Key Stage Processes Course overview: This half day session will be a stage by stage demonstration on how to perform the Key Stage processes. Learning outcomes: • Understand how to complete and send key

stage returns Course pre-requisites: Delegates should have experience of SIMS .net Venue: One Friargate, Coventry Time: 09:30 - 12:30 Date: 11 June 2020 Price: As per your SLA



Exams Organiser (2 day course)

For Exams Officers, Teachers, Senior Management, Administrative Staff in Secondary Schools Course overview: Explore all aspects of managing external examinations using SIMS Examinations Organiser. This will enable you to streamline your examinations process, saving you administration time while ensuring your data is accurate. Learning outcomes:

• Setting up the Examinations Organiser module

• Entering candidates for examinations and recording forecast grades and coursework marks

• Submitting data to examination boards

• Using seating organiser

• Dealing with clashes Course pre-requisites: None Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 24 and 25 September 2019 Price: As per your SLA

Examination Organiser — Managing Internal Exams For Exams Officers, Teachers, Senior Management, Administrative Staff in Secondary Schools Course overview: Investigate how Examinations Organiser can be used to manage domestic (internal/mock) examinations and explore the links to SIMS Assessment Learning outcomes: • Creating a domestic season and series

• Creating basedata

• Assigning candidates and issue examination numbers

• Making entries

• Managing clashes and seating

• Running Reports

• Cloning a basedata series

• Understanding SIMS Assessment links

Course pre-requisites: None Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 16 October 2019 Price: As per your SLA



Examination Organiser — Results Analysis For Exams Officers, Teachers, Senior Management, Administrative Staff in Secondary Schools Course overview: Uncover all aspects of the examination results

process including importing results into the software

and analysing them to produce headline analyses

on results day.

Learning outcomes:

• Importing results files

• Calculating PI information

• Running standard reports and analyses

• Exporting results to Excel®

• Creating and using results marksheets

• Editing results

Course pre-requisites: None Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: TBA Price: As per your SLA

Post 16 workshop For Secondary Schools with 6th forms - Examination Officers, Timetablers and Census Return Officers Workshop overview: This workshop will demonstrate how Post 16 learning aims data is returned to the DfE from the SIMS school census software cover.

Learning outcomes: • How to enter learning aims data • How to check your return • Using QANs • Up to date feedback on funding implications and data errors will be included Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 06 July 2020 Price: As per your SLA Venue: Pound Lane Learning Centre Time: 09:30 -16:00 Date: 02 July 2020 Price: As per your SLA



FMS6 Accounts Payable

For Administration Staff who are starters and new users of FMS6 Accounts Payable Course overview: Accounts payable covers suppliers, purchase orders, deliveries, invoices, credit notes, producing cheques, petty cash and reports. Learning outcomes:

• Be able to effectively use all areas of FMS6 accounts payable

Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 29 October 2019 21 January 2020 12 May 2020 Price: As per your SLA

FMS6 Accounts Receivable For Administration Staff who are starters and new users of FMS6 Accounts Receivable Course overview: Accounts receivable covers debtors, invoices, credit notes, receipts, pay in slips, refunds, write offs, dif-ferent types of income, journals, bank statements and reports. Learning outcomes:

• Be able to effectively use all areas of FMS6 ac-counts receivable and non invoiced income

Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 12 November 2019 13 February 2020 16 June 2020 Price: As per your SLA



FMS6 Download and Personnel Links For Administrators and Business Managers responsible for running the salary download and managing salary projections Course overview:

The course covers accessing contractual information to calculate salary commitments for budget management and planning; looking at the links between personnel and finance including updating information, linking commitments to appropriate cost centres (Service Term Mapping), using salary calculator, annual awards and apportionment. It also covers running the salary download and dealing with items in suspense.

Learning outcomes:

• Be able to effectively manage the links between Personnel 7 and FMS6

• Know how to deal with salary items that go into suspense

• Know how to maintain personnel to avoid salary items going into suspense

Course pre-requisites: A knowledge of FMS6 and Personnel 7 is an advantage.

Course requirements

This course requires some knowledge of staff details with SIMS and functionality within FMS.

Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 28 November 2019 17 March 2020 Price: As per your SLA

FMS6 Detailed Financial Year End For Administration Staff who require a more detailed knowledge of the Year End Process Course overview: Preparing for the year end, accounts payable, general ledger, accounts receivable, salary commitments, year end system checks, CFR reports, running preliminary close and running final close. Learning outcomes:

• Be able to effectively use all areas of FMS6 accounts receivable and non invoiced income

Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 18 February 2020 Price: As per your SLA



Managing Student Curriculum Memberships For: Teachers, Administrative Staff in Secondary Schools Course overview: To learn how to allocate students within the school

curriculum and produce curriculum analysis reports

and timetables.

The course is aimed at Staff with responsibility for student class memberships and who have an understanding of the school’s curriculum structures and procedures. Learning outcomes: • Allocating students to Bands and Classes

• The export and import of student

memberships

• Student carousel rotations

• Individual student curriculum

• Whole curriculum assignment

• Printing class lists from SIMS

• Curriculum analysis routines in SIMS

• Allocating students an alternative curriculum

Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 10 September 2019 Price: As per your SLA

Interventions Webinar For Teachers, Teaching Assistants, Senior Management, Assessment Co-ordinator, Administrative Staff Course overview:

Interventions are anything that schools are doing above and beyond the national curriculum to help improve outcomes for their students. SIMS Interventions is a system to track underperforming students, support and resources, and track how those resources affect KPIs, as well as how much the resources cost, so that outcomes can be tracked against cost. During the Webinars session, we will work through the following agenda • Welcome • What is Interventions • What does it do? • Where is it? • Setting Interventions up • Planning Interventions • Running Interventions • Reporting Interventions • Demonstration • Questions Learning outcomes:

• Familiarise yourself with SIMS Interventions Course pre-requisites: None Venue: On-Line You will need access to a computer with an internet link and a headset or access to a phone. Full details of how to join the session will be sent out to you before the session. Time: 10:30 - 11:30am Date: 11 October 2019 09 March 2020 Price: Attendance at the webinar is free and will not use any of your SLA included training hours. Anyone in your school you feel may benefit from this using this functionality can attend.



Nova-T6 – Good Practice Workshop For Teachers, Administrative Staff in Secondary Schools

Course overview: This is a termly half day meeting of school staff responsible for planning and constructing the timetable. The agenda contains items of news, problem–solving, good advice and good practice to help users of NovaT6 make the best use of the software. Learning outcomes:

• Better knowledge of the software to maximise user effectiveness

• Sharing of best practise

• Networking Course pre-requisites: None Venue: Pound Lane Learning Centre Time: 09:30 - 12:30 Date: 21 November 2019 11 March 2020 17 July 2020 Price: As per your SLA

Nova-T6 – Maintaining The Timetable For Administrative Staff in Secondary Schools

Course overview: Overview of curriculum structures and how to manage changes such as teacher rotation and room changes. The course is for staff responsible for the day to day maintaining of the timetable. Learning outcomes:

• Understand curriculum structures

• Ability to make changes to Nova-T

• Understanding export to SIMS Course pre-requisites: None Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: TBA Price: As per your SLA



Nova-T6 - Principles of timetabling For Teachers, Administrative Staff in Secondary Schools

Course overview: A largely theory based course to help staff understand the basic principles which are fundamental to school timetabling. This course will look at the timetable’s year, the timetable cycle and major timetable decisions. It will also focus on implications for staffing, curriculum planning, the options process, scheduling and finance. Also included will be a focus on analysing. Learning outcomes:

• Stages of the timetabling process

• Timetable quality

• Curriculum and staffing analysis

• Pre-scheduling feasibility

• The major issues involved in timetabling

• Who to involve in the process

• What further training you require Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 30 January 2020 Price: As per your SLA

Nova-T6 – New Users (4 Day Course) For Teachers, Administrative Staff in Secondary Schools

Course overview: Nova-T is the SIMS curriculum planning and timetabling software for secondary schools. This 4 day course covers all aspects of using the Nova-T software in order to plan the curriculum model, allocate resources to classes and construct and schedule the timetable. Learning outcomes:

• To be able to fully use the Nova T6 software to design a successful timetable

• To practice creating a timetable from scratch including designing the model, creating classes, scheduling, allocating rooms and the transfer to SIMS

Course pre-requisites: None Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 26 and 27 February 2020 AND 05 and 06 May 2020 Price: As per your SLA



Personnel – New Users For Administrative Staff Course Overview:

This course covers the maintenance and management of staff personal, professional and contractual data.

Delegates will be shown how to deal with new appointments and leavers, promotions and other data adjustments with a focus on data collected by the school workforce census, as well as links to the SIMS finance module. Learning outcomes:

• Be able to effectively manage and maintain Personnel 7

• Be familiar with the range of personnel related data which can be held in SIMS

• Be able to add new and edit existing personnel records

• Be able to maintain pay and contract related data

• Be able to maintain personnel data to support statutory returns including school workforce census

• Be able to effectively manage and maintain Personnel 7

• Know how to record training and absences for staff

Course pre-requisites:

None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 10 October 2019 10 March 2020 Price: As per your SLA

Personnel – Reporting For Administrative Staff with Personnel experience, Schools Business Manager

Course overview:

Explore the production of existing reports and design of custom reports to support the analysis of personnel data. Learning outcomes:

• Use and edit existing reports

• Design new reports

• Create letters and labels using the mail-merge feature

• Use the analysis tool to interpret data

• Management of reports Course pre-requisites: Delegates should have previously attended the Reporting introduction course. Venue: Pound Lane Learning Centre Time: 09:30 -16:00 Date: 19 March 2020 Price: As per your SLA



Reporting – Introduction For Administrative Staff, SLT, Schools Business Managers

Course overview: This course introduces you to the report designing process within SIMS. It allows interrogation of the SIMS database to extract data and produce appropriate reports to allow informed decision making and aid school improvement. Learning outcomes:

• Understand how to run and edit existing reports

• Learn how to design new reports to run in Word, Excel or to be web based

• Use basic filters, sequences and sub reports

• Create analysis reports - import and export reports

Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 07 October 2019 20 January 2020 04 May 2020 Price: As per your SLA Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 19 September 2019 22 January 2020 Price: As per your SLA

Reporting – Advanced For Teachers, Administrative Staff, School Business Managers Course overview: This course covers all aspects of creating and edit-ing more complex reports. Each stage of the reporting process is covered with particular focus on report templates which will facil-itate outputs such as mail merge and photograph reports. You should have either attended the “Reporting: Introduction” course or have a working knowledge of SIMS reporting techniques. Learning outcomes:

• Design your own templates to meet the needs of your school

• Produce reports for classes, groups and individ-uals

• Construct complex filters for in depth data analy-sis

• Create mail merge reports for letters and labels

• Design individual and group photo reports Course pre-requisites:

Delegates should have previously attended the in-troduction to reporting course or have experience with writing basic reports in SIMS .net Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 07 November 2019 04 March 2020 02 June 2020 Price: As per your SLA Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 09 October 2019 11 March 2020 Price: As per your SLA



Schools Census (Pupil) Workshop

For members of staff responsible for the Pupil Census Course overview: Delegates will gain an understanding of the procedures and the data required to perform the statutory pupil census. Learning outcomes: • Understand the data entry required • Be familiar with the SIMS software used for the

census • Have an understanding of some common errors

and problems • Understand how to produce the census file and

submit it to the local authority or department for education (depending on school type)

Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 12:30 Date: 25 September 2019 17 December 2019 Price: As per your SLA

Schools Workforce Census Workshop For members of staff responsible for the School Workforce Census Course overview: Delegates will gain an understanding of the procedures and the data required to perform the statutory workforce census. Learning outcomes: • Understand the data entry required • Be familiar with the SIMS software used for

the census • Have an understanding of some common er-

rors and problems • Understand how to produce the census file

and submit it to the local authority or depart-ment for education (depending on school type)

Course pre-requisites: None Venue: One Friargate, Coventry Time: 13:30 – 16:30 Date: 15 October 2019 Price: As per your SLA



SIMS in the Classroom For Administrative and Teaching Staff Course overview: Help classroom staff and registration tutors to understand the power of SIMS and gain a better understanding of the system. Explore key functionality to assist staff in getting the most out of SIMS. This session can be configured to suit the needs of the school in conjunction with school requirements. Learning outcomes: • Using and configuring the Home Page • Accessing the Attendance Register • Entering marks in the Attendance Register • Reviewing Attendance • Accessing pupil and contact information Course pre-requisites: None Venue: On-Site only Time: To be arranged with school Date: To be arranged with school Price: Hourly rate minimum of 2 hours Enquiries to [email protected]

SIMS Office User For Administrative Staff Course overview: Help your school to run like clockwork by learning how to enter and maintain accurate data. Explore the key functionality and features in SIMS to enable your school to run efficiently through its effective use of data. Learning outcomes:

• Gain a basic understanding of entering and amending pupil data in SIMS

• Learn how to enter pupil related data, such as contacts and agencies

• Become familiar with navigating around the system

• Learn basic housekeeping routines Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 13 September 2019 14 January 2020 30 April 2020 Price: As per your SLA Venue: Pound Lane Learning Centre Time: 09:30 - 16:00 Date: 04 September 2019 08 January 2020 Price: As per your SLA

mailto:[email protected]



SIMS SEN For Special Needs Staff, Administrative Staff Course overview: Explore the functionality of SIMS SEN to enable you to use it effectively in relation to the SEN Code of Practice. Learning outcomes:

• Managing and recording details of reviews, events and provision

• Managing students with statements

• Produce SEN reports provided in SIMS

• Edit SEN related lookup tables to provide school customisation

• Adding linked adults, agents and agencies

• Configuring the SIMS Homepage to help monitor SEN processes

Course pre-requisites: None Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 14 November 2019 11 February 2020 13 May 2020 Price: As per your SLA

SIMS SEN Reporting For Special Needs Staff, Administrative Staff, SEN Coordinators Course overview: Understand how to make the most effective use of SEN information collected in SIMS. Delegates will gain a knowledge of the reporting engine within SIMS and the different ways in which information can be extracted and presented. Learning outcomes:

• Using existing pre-defined reports

• Create a simple list report

• Create an analysis report

• Modify and adapt reports to meet changing needs

• Create standard letters using mail merge Course pre-requisites: Have a working knowledge of the SIMS SEN module. Venue: One Friargate, Coventry Time: 09:30 - 16:00 Date: 04 December 2019 18 March 2020 10 June 2020 Price: As per your SLA



Publication Date: August 2019

Warwickshire County Council

Pound Lane Centre, Pound Lane, Lillington, Leamington Spa, CV32 7RT

Telephone: 01926 414100

web: www.ictds.org

Coventry City Council One Friargate, Coventry, CV1 2GN

Telephone: 024 7678 6620

B4453

Heemstede Lane

POUND LANE

CENTRE Pound Lane,

Lillington, Leamington Spa,

CV32 7RT Tel: 01926 738978

ONE FRIARGATE COVENTRY

CV1 2GN

coventry city council in partnership with warwickshire county … · 2019-08-15 · ict services...

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