cover april 2020 monthly progress report...

HONOLULU RAIL TRANSIT PROJECT

April 2020 MONTHLY PROGRESS REPORT

www.HonoluluTransit.org

Honolulu Rail Transit Project Monthly Progress Report April 2020

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DISCLAIMER NOTICE This document is disseminated under the sponsorship of the United States Department of Transportation, Federal Transit Administration (FTA), in the interest of information exchange. The United States Government assumes no liability for the contents or use thereof. The United States Government does not endorse products or manufacturers. Any trade or manufacturers' names appear herein solely because they are considered essential to the contents of the report.

NO RELIANCE BY THIRD PARTIES This report and all subsidiary reports are prepared solely for the FTA, and should not be relied upon by any party, except the FTA, its Project Management Oversight Contractors (PMOC), and the Honolulu Authority for Rapid Transportation (HART) Board of Directors, in accordance with the purpose as described in the next section.

REPORT FORMAT AND FOCUS This document is submitted in compliance with the terms of FTA Contract No. DTFT60-09-D-00012, Task Order No. 2. Its purpose is to provide information and data to assist the FTA as it continually monitors HART's technical capability and capacity to execute a project efficiently and effectively, and hence, whether HART continues to be ready to receive federal funds for further project development. This document covers the project and quality management activities on the Honolulu Rail Transit Project managed by HART as the project sponsor and partially financed by the FTA under the Full Funding Grant Agreement (FFGA). Concurrent non-project activities and other items not covered by the FFGA may not be included.

INFORMATION REGARDING FORWARD-LOOKING STATEMENTS This document includes forward-looking information. The words "believe”, "anticipate", "expect", "intend", "aim", "plan", "predict", "continue", "assume", "positioned", "may", "will", "should", "shall", "risk" and any other similar expressions that are predictions of or indicate future events and future trends identifies forward-looking information. Forward-looking information includes all matters that are not historical facts. Readers should not place undue reliance on forward-looking information because it involves known and unknown risks, uncertainties and other factors that are in many cases beyond HART's control. By its nature, forward-looking information involves risks and uncertainties because it relates to events and depends on circumstances that may or may not occur in the future. Forward-looking information is not a guarantee of future performance, and HART's actual results of operations, financial condition, and the development of the industry in which it operates may differ materially from those made in or suggested by forward-looking information contained in this document. The cautionary statements set forth above should be considered in connection with any subsequent forward-looking information that HART, or persons acting on its behalf, may issue. Factors that may cause HART's actual results to differ materially from those expressed or implied by the forward-looking statements in this document include but are not limited to the risks described in HART's annual report. For projects funded through the FTA's New Starts program, the FTA and its PMOC use a risk-based assessment process to review and validate a project sponsor's budget and schedule. Any results of an FTA or PMOC risk-based assessment represent a "snapshot in time" for a particular project under the conditions known at that same point in time. The status of any assessment may be altered at any time by new information, changes in circumstances, or further developments in the project. Furthermore, any forward looking statements contained in this document are made as of the date of this report, and HART does not undertake any obligation to update publicly or to revise any of the included forward-looking statements, whether as a result of new information, future events or otherwise, except as expressly required by law. ON THE COVER: Left: Guideway construction on the eastern section of the alignment. Upper Right: Construction at the Honolulu International Airport Station site. Lower Right: Waipahu Transit Center Station construction.


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Table of Contents LIST OF ACRONYMS .......................................................................................................................................................................... 4 PROJECT MAP ................................................................................................................................................................................... 9 1 SUMMARY .............................................................................................................................................................................. 10 2 OVERALL PROJECT PROGRESS AND FINANCIALS ................................................................................................................... 12

2.1 Project Progress .................................................................................................................................................... 12 2.2 Project Budget ...................................................................................................................................................... 14 2.3 Project Funding ..................................................................................................................................................... 15

3 SCHEDULE .............................................................................................................................................................................. 17 4 CONTRACT STATUS ................................................................................................................................................................ 21

4.1 System-wide .......................................................................................................................................................... 23 4.2 Section I – West O'ahu/Farrington Highway: East Kapolei to Pearl Highlands ..................................................... 34 4.3 Section II – Kamehameha Highway: Pearl Highlands to Aloha Stadium ............................................................... 46 4.4 Section III – Airport: Aloha Stadium to Middle Street Transit Center Station ...................................................... 55 4.5 Section IV – City Center: Middle Street Transit Center Station to Ala Moana Center .......................................... 58 4.6 Professional Services ............................................................................................................................................. 65 4.7 Contract Status by Contract Packaging Plan (CPP) Number ................................................................................. 77

5 OVERALL PROJECT-WIDE ACTIVITIES ..................................................................................................................................... 79 5.1 Overall Key Issues ................................................................................................................................................. 79 5.2 Permits .................................................................................................................................................................. 80 5.3 Hawai'i Department of Transportation (HDOT) Agreements ............................................................................... 80 5.4 Utility Agreements ................................................................................................................................................ 81 5.5 Right-of-Way ......................................................................................................................................................... 83

6 MANAGEMENT AND ADMINISTRATIVE UPDATES ................................................................................................................. 92 6.1 Safety and Security (S&S) ...................................................................................................................................... 92 6.2 Quality Management ............................................................................................................................................ 96 6.3 Buy America Compliance (49 CFR 661 and 49 CFR 663) ....................................................................................... 99 6.4 Disadvantaged Business Enterprise (DBE) ............................................................................................................ 99 6.5 Art-in-Transit (AIT) Program ................................................................................................................................. 99 6.6 Planning and Environment .................................................................................................................................. 101 6.7 Risk Management ............................................................................................................................................... 103 6.8 Construction Claims ............................................................................................................................................ 110 6.9 Community Outreach .......................................................................................................................................... 111 6.10 Staffing ................................................................................................................................................................ 111 6.11 HART Baseline Plans and Procedures Status List ................................................................................................ 113 6.12 Readiness and Activation .................................................................................................................................... 117

APPENDICES ................................................................................................................................................................................. 118 A. Project Costs by SCC – Level 2 ............................................................................................................................ 119 B. Core Accountability Items Including Major Issues .............................................................................................. 121 C. Construction Progress Interim Opening ............................................................................................................. 122 D. Project Organization Chart ................................................................................................................................. 123

Table of Figures

Figure 1. Overall Project Progress (% Complete) ........................................................................................................................... 12 Figure 2. Construction Progress (% Complete) .............................................................................................................................. 12 Figure 3. Design Progress (% Complete) ........................................................................................................................................ 13 Figure 4. Planned vs. Received Project Funding ............................................................................................................................ 15 Figure 5. New Starts Drawdown by Federal Fiscal Year ................................................................................................................ 16 Figure 6. HRTP Master Project Schedule Summary (MPSS) .......................................................................................................... 20 Figure 7. Right-of-Way Status for the Parcels ............................................................................................................................... 84 Figure 8. Relocation Status for the Occupants .............................................................................................................................. 84 Figure 9. Temporary Construction Easements and Utility............................................................................................................. 85 Figure 10. Inter-Governmental Agreement Status ........................................................................................................................ 85 Figure 11. Cost Probability Curve, April 2020 Risk Data .............................................................................................................. 108 Figure 12. Schedule Probability Curve, April 2020 Risk Data ...................................................................................................... 109 Figure 13. Staffing Activities ........................................................................................................................................................ 112


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A&E Architect/Engineer AAN Accepted as Noted

AANR Accepted as noted, resubmit AC Asphalt Concrete

ACB Articulated Concrete Block ACHP Advisory Council on Historic Preservation

ACI Application Centric Infrastructure ACS Access Control System ADA Americans with Disabilities Act AFA Air Force Association AFE Authorized for Expenditure AG Attorney General

AGS Airport Guideway and Stations AIS Archaeological Inventory Survey AIT Art-in-Transit ALS Aloha Stadium Station

AMP Archaeological Monitoring Plan ANR Accepted as Noted–Resubmit APE Area of Potential Effect API Application Program Interface APS Auxiliary Power Supply

APTA American Public Transportation Association ARRA American Recovery and Reinvestment Act

ASG Airport Station Group ASI Architect Supplemental Information

ASTM American Society for Testing and Materials ASU Airport Section Utilities ATB Asphalt Treated Base ATC Automatic Train Control ATO Automatic Train Operation ATP Automatic Train Protection ATS Automatic Train Supervision AVA Anil Verma Associates, Inc. AVS Address Verification Systems

AW0 Assigned Weight, Empty Vehicle (rail car weight with no passengers) AW3 Assigned Weight, Crush Load (empty weight plus crush load of

standees) BA Buy America

BAC Buy America Compliance BACM Buy America Compliance Matrix BAFO Best and Final Offer

BANCT Best Available Noise Control Technology BAP Buy America Plan

BART Bay Area Rapid Transit BCS Balanced Cantilever System

BFMP Bus Fleet Management Plan BFS Budget and Fiscal Services BIC Ball in Court

BLNR Board of Land and Natural Resources BLS Blue Light Station

BMP Best Management Practice BOC Backup Operations Center BOD Board of Directors BOH Bank of Hawaii BPS Baseline Project Schedule BUE Bottom-Up Estimate

BUEG Back-up Emergency Generator BUILD Better Utilizing Investments to Leverage Development

BWS Board of Water Supply CAD Computer-Aided Design

CAM Construction Access Milestone CAP Corrective Action Plan CAR Corrective Actions CC2 City Center Phase 2 CC3 City Center Phase 3 ccd Consecutive Calendar Days

CCGS City Center Guideway and Stations CCH City and County of Honolulu CCO Contract Change Order

CCTV Closed Circuit Television CCUG City Center Section Utilities and Guideway CCUR City Center Utilities Relocation

CDC Compendium of Design Criteria

CDL Commercial Driver License CDR Conceptual Design Review

CDRL Contract Document Requirements List CEB Civil Engineering Branch CEI Construction Engineering and Inspection CEL Certifiable Elements List

CFM Configuration Management CFMP Configuration Management Plan

CFO Chief Financial Officer CHB Car History Book CIC Communication Interface Cabinet CID Customer Installation Department CIL Certifiable Items List CIP Cast-in-place CJA Condon‐Johnson & Associates

CLOMR Conditional Letter of Map Revision CLR Cultural Landscape Report

CLSM Controlled Low-strength Material CM Construction Manager

CMP Construction Management Plan CMS Contract Management System CMU Concrete Masonry Unit

CNMMP Construction Noise Mitigation and Monitoring Plan CO Change Order

COI Conflict of Interest COMMs Communications CONRAC Consolidated Rental Car Facility

COO Chief Operating Officer COR Corporation Counsel

CORP Central Oahu Regional Park CP Contractor Proposed

CPC Cost Proposals by Consultant CPM Critical Path Method CPO Chief Procurement Officer CPP Contract Packaging Plan

CR Consolidated Resolution CRM Customer-Relationship Management

CRMS Customer Relational Management System CROE Construction Right-of-Entry CRRB Car Readiness Review Board

CSC Core Systems Contractor CSCC Construction Specification Conformance Checklist

CSD Department of Customer Services CSDBOM Core System Design-Build-Operate-Maintain

CSL Cross Hole Sonic Logging CSOC Core Systems Oversight Consultant CSSC Core System Support Consultant

CSSM Construction Safety and Security Manager CSSP Construction Safety & Security Plan

CST Customer Service Terminal CTP Central Test Procedure CTS Communications Transmission System CW Contract-Wide

CWA Clean Water Act CWR Continuous Welded Rail

CWRM Commission on Water Resource Management CZM Coastal Zone Management D&C Design & Construction

DAGS Department of Accounting & General Services DAV Disabled American Veterans

DB Design-Build DBB Design-Bid-Build DBE Disadvantaged Business Enterprise

DBEDT Department of Business, Economic Development and Tourism DBF Design-Build-Finance

DBFOM Design-Build-Finance-Operate-Maintain DBOM Design-Build-Operate-Maintain DCAB Disability and Communication Access Board DCCA Department of Commerce and Consumer Affairs DCCC Design Criteria Conformance Checklists DCN Design Change Notice

DD Definitive Design DDC Department of Design and Construction

LIST OF ACRONYMS


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DDC-MED Department of Design & Construction-Mechanical & Electrical Division

DED Deputy Executive Director DES Department of Environmental Services

DF Direct Fixation DFF Direct Fixation Fastener

DFIM Design Furnish Install Maintain DFM Department of Facility Maintenance

DHHL Department of Hawaiian Homelands DHR Department of Human Resources DIT Department of Information Technology

DKSG Dillingham and Kaka'ako Station Group DLIR Hawai'i Department of Labor and Industrial Relations

DLNR Department of Land and Natural Resources DOE Department of Education DOH Department of Health DOJ Department of Justice DOL Department of Labor DOT Department of Transportation DPM Deputy Project Managers DPP Department of Planning and Permitting DPR Department of Parks and Recreation DPS Department of Public Safety DRH D.R. Horton

DS Downstream DSDC Design Services During Construction

DTS Department of Transportation Services DTU Dillingham Temporary Utilities DUF Division of Urban Forestry DVT Design Verification Test E&E Elevators and Escalators E&O Errors and Omissions

EA Environmental Assessment EAC Estimate at Completion

EB East Bound EC Environmental Compliance

ECP Environmental Compliance Plan ED-CEO Executive Director and Chief Executive Officer

EDD Executive Decision Document E/E Elevator/Escalator EEC Elevators & Escalators Contractor

EHE-EHMP Environmental Hazard Evaluation and Environmental Hazard Management Plan

EIS Environmental Impact Statement EJ Expansion Joint

EKP East Kapolei EMC Electromagnetic Compatibility EMF Electromagnetic Forces EMI Electromagnetic Interference

EMP Emergency Management Panel EMR Elevator Machine Room EMT Electrical Metallic Tubing ENV City and County of Honolulu Department of Environmental Services

EOM End of Month EOR Engineer of Record EOS Electrically Operated Switch EPA Environmental Protection Agency EPB Emergency Push Button ERD Environmental Review Documents ESA Environmental Site Assessment ETC Estimate to Complete EV Expected Value

EVC Electronic Vehicle Counter FAA Federal Aviation Administration FACI First Article Configuration Inspection

FAI First Article Inspection FAR Floor Area Ratios FAT Factory Acceptance Tests

FC Fare Collection FCC Federal Communications Commission FCN Field Change Notice FCU Fan Coil Units

FD Final Design FDAS Fire Detection Alarm System

FDC Field Design Change FDR Final Design Review FEIS Final Environmental Impact Statement

FEMA Federal Emergency Management Agency FFC Fixed Facility Contractor

FFGA Full Funding Grant Agreement FHB First Hawaiian Bank

FHSG Farrington Highway Station Group FHWA Federal Highway Administration

FISC Fleet and Industrial Supply Center FIT Field Integration Test

FLSWG Fire/Life-Safety Working Group FM Force Main

FMB Fasi Municipal Building FMEA Failure Modes and Effects Analysis

FMECA Failure Modes, Effects, and Criticality Analysis FO Fiber Optic

FOCN Fiber Optic Communication Network FOM Finding of Merit/No Merit

FP Fix Panel FPM Fix Panel Mono FPO Federal Preservation Officer FSC Fare Systems Contract FTA Federal Transit Administration FTB Fluidized Thermal Backfill FTE Full-Time Equivalent FUT Functional Unit Testing FWS Fish and Wildlife Service

FY Fiscal Year GAT Great Aleutian Tsunami GBS Gap Breaker Station GDR Geotechnical Data Report GEC General Engineering Consultant GER Geotechnical Engineering Report GET General Excise and Use Tax GGP General Growth Properties GIS Geographic Information System

GOE Grant of Easement GPR Ground Penetrating Radar GRP Glass Reinforced Plastic GSA General Services Administration

GT General Terms GW Guideway HA Hazard Analysis

HABS Historic American Buildings Survey HACBED Hawai‘i Alliance for Community-Based Economic Development

HAER Historic American Engineering Record HALS Historic American Landscape Survey HAR Hawai‘i Administrative Rules

HART Honolulu Authority for Rapid Transportation HCC Honolulu Community College

HCDA Hawai‘i Community Development Authority HCS Historic Context Studies

HCSD Hawai'i Capital Special District HDCC Hawaiian Dredging Construction Company HDD Horizontal Directional Drilling

HDOE Hawai'i Department of Education HDOH Hawai'i Department of Health HDOT Hawai'i Department of Transportation

HDOT-A Hawai'i Department of Transportation Airports Division HDPE High-density polyethylene HECO Hawaiian Electric Company

HEI High Energy Inc. HFD Honolulu Fire Department HHC Howard Hughes Corp HHF Historic Hawai'i Foundation

HHFDC Hawaii Housing Finance & Development Corporation HHM Hardy Heck Moore

HHPRB Hawai'i Historic Places Review Board HIA Honolulu International Airport HIE Hawaii Independent Energy

HILT Hawaiian Islands Land Trust HIOSH Hawaii Occupational Safety and Health Division

HOP Ho'opili


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HP Historic Preservation HPC Historic Preservation Committee

HPCA Historic Preservation Certification Application HPCAT Historic Preservation & Cultural Awareness Training

HPD Honolulu Police Department HPF Historic Preservation Fund HPL Horizon Partners Ltd. HPU Hawai‘i Pacific University HRH Hitachi Rail Honolulu Joint Venture

HRHP Hawai'i Register of Historic Places HRI Hitachi Rail Italy

HRR Heat Release Rate HRTP Honolulu Rail Transit Project HRU Hitachi Rail USA, Inc.

HSNWG Hawaiian Station Naming Working Group HSQE Health, Safety, Quality and Environment

HSSQE Health Safety Security Quality and Environment HTI Hawaiian Telcom HTL Hazard Tracking Log HV High Voltage

HVAC Heating, Ventilation and Air Conditioning I&T Inspection & Testing

IAMR Interstate Access Modification Report IBEW International Brotherhood of Electrical Workers

IC Interim Certification ICCS Integrated Communications Control System ICD Interface Control Documents ICE Independent Cost Estimate

ICM Interface Control Manual ICWG Interim Certification Working Group

IDIQ Indefinite Delivery/Indefinite Quantity IDS Intrusion Detection System IFB Issued for Bid IFC Issued for Construction

IJ Isolation Joint IMP Interface Management Plan

INMS Integrated Network Management System I/O Interim Opening

IOMP Intermediate Operations and Maintenance Period IP Implementing Procedures

IRTP Individual Role Training Plans ITP Inspection and Test Plan ITS Intelligent Transportation Systems IVR Interactive Voice Response

JTMC Joint Traffic Management Center JTMS Joint Traffic Management System JU&O Joint Use & Occupancy JUOA Joint Use and Occupancy Agreement

JV Joint Venture KCC Kapi‘olani Community College

KCDD Kaka'ako Community Development District KCH Kanehili Cultural Hui KHG Kamehameha Highway Guideway KHR Kamehameha Highway Resurfacing

KHSG Kamehameha Highway Station Group KIWC Kiewit Infrastructure West Company KKJV Kiewit/Kobayashi Joint Venture

KPI Key Performance Indicator KVM Keyboard Monitor Mouse

L+E Lea +Elliott LCC Leeward Community College LCP Local Control Panel LD Lagoon Drive

LDS Latter Day Saints LEED Leadership in Energy and Environmental Design

LF Linear Feet LOO Letter of Offer

LOTB Log of Test Borings LPR License Plate Reader LRV Light Rail Vehicle

LT Load Test LTC Load Tap Changer LV Low Voltage

LVPS Low Voltage Power Supply

MAI Mason Architects MCY Makai Casting Yard MDS Mobile Data System MED Mechanical/Electrical Division MEP Mechanical, Electrical and Plumbing MIM Manufacture-Install-Maintain MIP Manufacturing and Inspection Plans

MITT Multimodal Integration Technical Team MMIS Maintenance Management Information System MMP Mitigation Monitoring Program MOA Memorandum of Agreement MOS Minimum Operable Segment MOT Maintenance of Traffic MOU Memorandum of Understanding

MOW Maintenance of Way MPD Multiple Property Documentation MPIS Master Project Integrated Schedule MPS Master Project Schedule

MPSS Master Project Schedule Summary MPV Multiple Purpose Vehicle MPY Makai Precast Yard MS4 Municipal Separate Storm Sewer System

MSDS Material Safety Data Sheet MSE Mechanically Stabilized Earth MSF Maintenance and Storage Facility MSP Maintenance Service Plan

MSTC Middle Street Transit Center MSTCS Middle Street Transit Center Station

MTM Modern Track Machineries MV Medium Voltage

NAICS North American Industry Classification System NCE Non-Conformance Evaluation NCR Non-Conformance Report NDC Notice of Design Change

NEPA National Environmental Policy Act NFPA National Fire Protection Association NGO Non-governmental Organization NHL National Historic Landmark NOI Notice of Intent

NPDES National Pollutant Discharge Elimination System NPS National Park Service NR National Register

NRHP National Register of Historic Places NSM Negotiation Strategy Memo NTE Not to Exceed NTP Notice to Proceed NTS Network Time Server

NUC Next Unit of Computing O&M Operations and Maintenance

OCC Operations Control Center OCCC Oahu Community Correctional Center OCCL Office of Conservation and Coastal Lands OCIP Owner-Controlled Insurance Program ODC Other Direct Costs

OEQC Office of Environmental Quality Control OH Overhead

OHA Office of Hawaiian Affairs OIBC O'ahu Island Burial Council

OIC Officer-in-Charge OIL Open Items List OIP Order of Immediate Possession

OMP Operation and Management Plan OMPO Oahu Metropolitan Planning Organization

OP Oversight Procedure OR&L Oahu Railway & Land Co. ORCC Operational Readiness Conformance Checklist

OSB Operations and Servicing Building OSHA Occupational Safety and Health Administration

OSIT On-Site Inspection Test OSM Owner Supplied Materials

OTDR Optical Time Domain Reflectometer OTR One-Time Review OTS Oahu Transit Services

OTW Oceanic Time Warner


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OTWC Oceanic Time Warner Cable OWG Operation Working Group

P3 Public-Private Partnership PA Programmatic Agreement

PAIS Programmatic Agreement Implementation Schedule PARs Preventative Actions PAT Production Acceptance Test

PB Parsons Brinckerhoff, Inc. PCCP Portland Cement Concrete Pavement

PCI Payment Card Industry PCN Potential Change Notice PCY Precast Yard PD Position Description

PDR Preliminary Design Review PE Preliminary Engineering PF Power Frequency

PFP Project Financial Plan PGC Pacific Guardian Center PHA Preliminary Hazard Analysis

PHGTC Pearl Highlands Parking Garage and Transit Center PHL Pearl Highlands Station

PHNB Pearl Harbor Naval Base PHPR Pearl Highlands Park and Ride

PHPTR Pearl Highlands Parking Structure, Transit Center and Ramp H2R1 PHS Pearl Harbor Station

PI Public Involvement PICM Project Interface Control Manual

PID Parcel Identification Number PIG Permitted Interaction Group PIM Project Interface Manager PIP Public Involvement Plan PIS Passenger Information Systems

PLA Project Labor Agreement PLO Priority-Listed Offerors PLR Pearlridge Station PM Project Managers

PMC Project Management Consultant PMIM Project Management and Interface Management PMOC Project Management Oversight Contractor

PMP Project Management Plan PMSC Program Management Support Consultant

PNR Park-and-Ride POC Project Oversight Committee POP Period of Performance POS Point of Sales PPE Personal Protective Equipment

PRTCC Pre-revenue Testing Conform Checklist PSC Personal Services Contract PSG Platform Screen Gate

PSGS Platform Screen Gate System PSIT Pre-shipment Inspection Test PSS Public Sector Solutions PT Post-tensioned

PTG Parsons Transportation Group PUA Possession and Use Agreements PUC Public Utilities Commission PUP Property Utilization Plan

PV Passenger Vehicle QA Quality Assurance

QAM Quality Assurance Manager QAP Quality Assurance Plan

QC Quality Control QMP Quality Management Plan QMS Quality Management System QTF Quality Task Force QTO Quantity Takeoff R&A Readiness and Activation R&R Revise & Re-submit

RA Risk Assessment RAC Rail Activation Committee

RAMP Real Estate Acquisition Management Plan RAP Rail Activation Plan RAT Routine Acceptance Test

RC Reinforced Concrete

RCMP Risk and Contingency Management Plan RCP Reinforced Concrete Pipe

RE Resident Engineer READ Real Estate Acquisition Database

REC Real Estate Consultant RFB Request for Bids RFC Request for Change

RFCC Request for Change from Contractor RFCR Request for Change by HART RFHB Request for High Bids

RFI Request for Information RFID Request for Interface Data

RFMP Rail Fleet Management Plan RFP Request for Proposals RFQ Request for Qualifications RFV Request for Variance RHB Road and Highway Builders, LLC RLB Rider Levett Bucknall RLS Request for Legal Services

RMS Risk Management System RMTC R.M. Towill Corporation

RNR Revise and Resubmit ROC Rail Operations Center ROD Record of Decision ROE Right of Entry ROH Revised Ordinances of Honolulu

ROM Rough Order of Magnitude ROW Right-of-Way

RP Recovery Plan RR Risk Register

RSD Revenue Service Date RST Retail Sales Device Training RTE Request to Exceed Negotiation Strategy Memo Target

RTM Requirements Traceability Matrix RTSA Rapid Transit Stabilization Agreement

S&S Safety and Security S1 Segment 1 SA Supplemental Agreement

SAIS Supplemental Archaeological Inventory Survey SAV Shared Autonomous Vehicle

SC Substantial Completion SCADA Supervisory Control and Data Acquisition

SCAP Stream Channel Alteration Permit SCC Standard Cost Category SCH Satellite City Hall

SHPD State Historic Preservation Division SHPO State Historic Preservation Officer

SIC Sandwich Isle Communications SIRP Safety Incident Review Panel

SIT System Integration Testing SITP System Integration and Test Plan SITR Site Inspection and Test Report

SL Street Light SLAN Secured Local Area Network

SLR Sea Level Rise SM Service Manager

SMA Special Management Area SMS Structural Monitoring Solutions SOG Slab on Grade SOI Secretary of the Interior

SON Summary of Negotiations SOP Standard Operating Procedures

SOW Scope of Work SP Special Provisions

SQP Supplemental Quality Plan SS System Site

SSA System Service Availability SSC Safety Security Certification

SSCP Safety and Security Certification Plan SSCWG Safety and Security Certification Working Group

SSI Sensitive Security Information SSMP Safety and Security Management Plan SSRC Safety and Security Review Committee SSSP Site Safety Security Plan


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STATCOM Static Synchronous Compensator STCC Specification Testing Conformance Checklists STG Shimmick/Traylor/Granite, Joint Venture STP System Test Procedure

SUBD Subdivision Branch SUE Subsurface Utility Engineering

SuMo Sustainable Mobility SuMoLab Sustainable Mobility Lab

SWPPP Storm Water Pollution Prevention Plan SwRI Southwest Research Institute T&C Test & Commissioning

T&M Time and Material TAC Transit Art Committee TAP Track Allocation Procedure TAT Transient Accommodation Tax

TC Train Control TCA Temporary Configuration Change

TCCR Train Control and Communications Room TCE Temporary Construction Easement TCO Temporary Certificate Occupancy TCP Traffic Control Plan TCS Train Control System

TDFM Travel Demand Forecasting Model TDM Transportation Demand Management

TES Traction Electrification System TIA Time Impact Analysis

TIGER Transportation Investment Generating Economic Recovery TIP Transportation Improvement Program

TMK Tax Map Key TMP Traffic Management Plan

TO Task Order TOC The Outdoor Circle TOD Transit-Oriented Development

TP Technical Provision TP&R Temporary Park & Ride

TPBuGen Traction Power Backup Generator TPO Thermoplastic Polyolefin

TPSS Traction Power Substation TS Traffic Signal

TSA Transportation Security Administration TSI Transportation Safety Institute

TTSP Temporary Traffic Signal Plan TUT Temporary Utility Take TVA Threat and Vulnerability Assessment

TVM Ticket Vending Machine TWF Train Wash Facility UCA Utility Construction Agreement

UFRCRA Utility Facilities Relocation and Cost Reimbursement Agreement UG Underground UH University of Hawai'i

UHPRB UH West O‘ahu Park and Ride & UHWO Campus Road “B” UHWO University of Hawai'i West O'ahu

UL Underwriters Laboratories UPS Uninterruptible Power Supply URA Uniform Relocation Assistance and Real Property Acquisition

Policies Act USACE U.S. Army Corps of Engineers USDOE U.S. Department of Energy USDOL United States Department of Labor USDOT U.S. Department of Transportation

USN United States Navy USPS U.S. Postal Service

UST Underground Storage Tank UTR Under Technical Review VAR Volt-Ampere Reactive VCR Vertical Conduit Raceway

VE Value Engineering VECP Value Engineering Change Proposal

VISTA Volunteers in Service to America VMS Variable Message Sign VRC Vertical Raceway Column

VRCS Voice Radio Communication System VRF Variable Refrigerant Flow VTP Vehicle Test Procedure

WA Work Area WCS Wireless Communication System WHS Waipahu High School

WKM Walters, Kimoda, Motoda, Inc. WL West Loch

WLO West Loch WOEDA West Oahu Economic Development Association

WOFH West O'ahu/Farrington Highway WOSG West O'ahu Station Group

WQC Water Quality Certification WSS West Side Stations

WSSG West Side Stations Groups WTB Wheel Truing Building WTC Waipahu Transit Center WTP Wayside Test Procedure

WWB Wastewater Branch WWPS Wastewater pump station

WYL West Yard Lead YCB Yard Control Bungalow YKE Yogi Kwong Engineers YOE Year of Expenditure


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Rail Stations Kualaka‘i Station at East Kapolei Keone‘ae Station at UH West O‘ahu Honouliuli Station at Ho‘opili Hō‘ae‘ae Station at West Loch Pouhala Station at Waipahu Transit Center Hālaulani Station at Leeward Community College Waiawa Station at Pearl Highlands Kalauao Station at Pearlridge Hālawa Station at Aloha Stadium Makalapa Station at Pearl Harbor Naval Base Lelepaua Station at Honolulu International Airport Āhua Station at Lagoon Drive Kahauiki Station at Middle Street Transit Center Mokauea Station at Kalihi Niuhelewai Station at Kapalama Kūwili Station at Iwilei Hōlau Station at Chinatown Kuloloia Station at Downtown Ka‘ākaukukui Station at Civic Center Kūkuluae‘o Station at Kaka‘ako Kālia Station at Ala Moana Center

PROJECT MAP


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1 SUMMARY

REPORTING DATE AND SUBSEQUENT EVENTS This report was published on May 29, 2020, for the PMOC meeting scheduled for June 10, 2020. Data is presented with a reporting cutoff

date of April 30, 2020, unless otherwise noted.

KEY ACTIVITIES IN APRIL Project Overview Construction on the Airport section of the alignment continues to progress. As of the end of April, nearly 95% of the segments have been cast, and almost 50% of the spans have been stressed for the Airport Section Guideway and Stations (AGS) contract. The sixth train that will be a part of HART’s interim opening fleet arrived at the port of Honolulu at the end of April. COST (as of April 30, 2020)

Project Cost Summary ($ in millions)

Description Original FFGA

Budget Recovery Plan

Budget* Current Estimate at Completion (EAC)*

Incurred To Date

Project Capital Costs

Base Cost without Contingency $4,305 $7,312 $7,492 $4,167

Allocated Contingency $542 $765 $585 $0

Unallocated Contingency $102 $222 $88 $0

Total Project Capital Costs $4,949 $8,299 $8,165 $4,167

FFGA Finance Charges $173 $609 $547 $38

Total FFGA Project Costs $5,122 $8,908 $8,712 $4,205

Post-RSD Finance Charges $42 $231 $293 $0

Total Project Costs $5,164 $9,139 $9,005 $4,205

*Total Project Costs excludes Operations and Maintenance.

Original FFGA Budget The Original FFGA Budget reflects the full build-out of the project as executed by the Full Funding Grant Agreement in December 2012. The contingency is a reserve to cover known and unknown, but anticipated, project execution costs and uncertainty due to risk factors such as unresolved design issues, unknown site conditions, schedule impacts and market fluctuations. The Original FFGA Budget reflects $644 million in total contingency. Recovery Plan Budget Total The approved Recovery Plan Project capital cost estimate is $8,299 million (excluding finance costs). The total project cost is $9,139 million, which includes post-Revenue Service Date (RSD) financing costs of $231 million and $8,908 million in FFGA project costs (which includes $765 million in allocated contingency, $222 million in unallocated contingency, and $609 million in financing costs). While this cost is $134 million greater than HART’s cost estimate of $8,165 million, HART has revised the Project cost estimate and identified the additional funding to meet the higher estimate. The Recovery Plan Budget reflects $987 million of total contingency or 13% of the base cost estimate which reflects available funding capacity. Based on FTA requirements on contingency for the current phase of the project, the 13% is sufficient reserve to cover against the risk of cost increases during development of the project.


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Current Estimate at Completion (EAC) The current project capital Estimate at Completion (EAC) is $8,712 million, including $673 million in total contingency ($585 million in allocated contingency and $88 million in unallocated contingency) and $547 million in financing costs. The total project costs including post-Revenue Service Date (RSD) financing costs of $293 million is $9,005 million. The total project contingency is based on a December 2025 RSD. Incurred to Date The Incurred-to-date costs are cumulative through April 2020, and exclude third-party reimbursement costs. The $4,205 million to date represents 56% of the base Current EAC. The Incurred-to-date costs increased by $31 million for the period. SCHEDULE The progress reported in the table below provides percent complete based on construction and design contracts. The early and late plans are based on baseline schedules for active contracts and forecasts of future contracts.

Project Progress* Through April 24, 2020

Actual Early Plan Late Plan

Overall Project Progress 57.1% 68.2% 61.4%

Construction Progress 52.6% 64.3% 58.3%

Design Progress 80.3% 81.1% 78.3%

*Reported percentages complete are based on the Estimate at Completion for the

Minimum Operable Segment (MOS) and December 2025 Revenue Service Date (RSD).

PROGRESS REPORT SUMMARY OF CHANGES The following is a brief summary of major changes that have occurred from the previous month’s report. For more information and detail, please refer to the respective pages in the report. Contract Status University of Hawai‘i West O‘ahu (UHWO) Station Temporary Park-and-Ride & UHWO Campus Road “B”

o The current contract value amount has decreased due to a change order. Please see page 36.

West O‘ahu Station Group (WOSG) o The current contract value amount has increased due to change orders. Please see page 38.

Kamehameha Highway Station Group (KHSG)

o The projected completion of work date has changed from July 2020 to September 2020. Please see page 48.

o The schedule status has changed from “3 month behind” to “5 months behind.” Please see page 48.

Kamehameha Highway Resurfacing (KHR) o The projected completion of work date has changed from April 2020 to July 2020. Please see page 51. o The schedule status has changed from “7 months behind” to “10 months behind.” Please see page 51.

City Center Utilities Relocation (CCUR) Indefinite Delivery/Indefinite Quantity (IDIQ)

o The projected completion of relocation work date has changed from September 2022 to October 2022. Please see page 60.

o The schedule status has changed from “4 months behind” to “5 months behind.” Please see page 60.

Construction Engineering and Inspection (CEI) West o The contract completion date has changed from July 7, 2020 to Dec. 31, 2020, due to an amendment.

Please see page 67. o The current contract value amount has increased due to an amendment. Please see page 67.


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2 OVERALL PROJECT PROGRESS AND FINANCIALS

2.1 Project Progress (data as of April 24, 2020) Reported percentages complete are based on the Estimate at Completion for the MOS and December 2025 RSD. HART will revise its progress curves further when the in-process change orders are executed. This revision is expected to lower the plan values. Note:

Actual = Actual cost of work performed, based on reported work-in-place.

Early Plan = Earliest dates activities can begin and finish, based on logic and durations used in the schedule.

Late Plan = Latest dates activities can begin and finish and not have an impact on completion date, based on logic and durations used in the schedule.

Figure 1. Overall Project Progress (% Complete)

At present "overall" project progress is based on the weighted value progress of the individual construction and design contracts (Design-Build [DB], Design-Bid-Build [DBB], Design-Build-Operate-Maintain [DBOM], Elevator/Escalator Manufacture-Install-Test-Maintain [MIM], Final Design [FD] and DB-DBOM design levels of effort), not including City or non-design consultant labor.

Figure 2. Construction Progress (% Complete)

Overall construction progress is based on the weighted average progress of the individual DBB and E/E MIM construction contracts and the DB-DBOM construction levels of effort, not including consultant Construction Engineering and Inspection (CEI) services.


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Figure 3. Design Progress (% Complete)

Overall design progress is based on the weighted average progress of the individual FD contracts and the design levels of effort of the DB and DBOM construction contracts, not including City or non-design consultant labor.


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2.2 Project Budget (data as of April 30, 2020)

Project Cost Summary ($ in millions)

Description Original FFGA

Budget Recovery Plan

Budget* Current Estimate at Completion (EAC)*

Project Capital Costs

Base Cost without Contingency $4,305 $7,312 $7,492

Allocated Contingency $542 $765 $585

Unallocated Contingency $102 $222 $88

Total Project Capital Costs $4,949 $8,299 $8,165

FFGA Finance Charges $173 $609 $547

Total FFGA Project Costs $5,122 $8,908 $8,712

Post-RSD Finance Charges $42 $231 $293

Total Project Costs $5,164 $9,139 $9,005

*Total Project Costs excludes Operations and Maintenance.

The Original FFGA Budget reflects the full build-out of the project as executed by the Full Funding Grant Agreement in December 2012. The approved Recovery Plan Project capital cost estimate is $8,299 million (excluding finance costs). While this cost is $134 million greater than HART’s cost estimate of $8,165 million, HART has revised the Project cost estimate and identified the additional funding to meet the higher estimate. Total project contingency decreased to $673 million ($585 million in allocated contingency and $88 million in unallocated contingency) since last updated.

Contingency Drawdown Curve

Date Sep-2020 Dec-2020 Dec-2021 Oct-2022 Jan-2025 Dec-2025

Milestone P3 NTP Interim

Opening

DB450 Construction

Complete

DBB511 Construction

Complete

P3 Construction

Complete RSD

FTA Minimum Level ($M)

638

592

462

399

208

134

HART Minimum Level ($M)

504

458

328

265

128

85


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2.3 Project Funding

Figure 4. Planned vs. Received Project Funding

Planned vs. Received Project Funding

Funding Source

Pre-FFGA Project1

Project Funding Total

Project

2007 - 2009 Actuals

Received

Planned2 2009 -

Present Actuals

Received

2007 - Present Actuals

Received

Actuals Received in

Apr 2020 ($YOE M)

Beginning Project Cash Balance3 - 298 298 - -

Interest Income on Cash Balance5 7 1 9 16 0

FTA Section 5309 New Starts Revenue4 - 1,550 806 806 -

ARRA Funds - 4 4 4 -

EPA Brownfields Grant (FY2018-FY2021)6 - 1 0 0 -

Net General Excise Tax (GET) Surcharge revenues FY2010-FY2031 378 5,990 2,292 2,670

-

Transient Accommodation Tax (TAT) revenue FY2018-FY2031 - 1,182 98 98

-

City Subsidy - HART Administration FY2018-FY2031 - 214 69 69 -

Total 385 9,240 3,577 3,664 0

1 GET and Interest Income received during Pre-Preliminary Engineering (pre-PE) phase prior to entry into PE. 2 Updated to Chapter 6 - Project Finance, Figure 6-2 of HART's Approved Recovery Plan (for beginning cash balance, GET, TAT, grant revenue, city subsidy and interest income).

3 Beginning Project Cash Balance at Entry into Preliminary Engineering (PE) on October 16, 2009 (the FFGA Project start date) = Pre-PE GET, investment and miscellaneous income minus pre-PE expenditures. The $298 million is included in the Pre-FFGA actual amounts received between 2007-2009 of $378 million.

4 New Starts Funds Obligated Through Federal Fiscal Year 2014 Totals $806.3 million. 5 Interest Income received in April 2020 - $173,877.90

6 EPA $900,000 Brownfields Grant must be used by 12/31/2020 - to plan and subsidize the environmental cleanup activities.

EPA Brownfields Grant revenue received to date - $55,260.87


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Figure 5. New Starts Drawdown by Federal Fiscal Year

New Starts Grant Information by Federal Fiscal Year (Amounts in Italics are Pending)

Federal Fiscal Year (FFY) Allocation

FTA Obligated Amounts

Actual Drawdown Amounts to Date

Available Balance FFGA Base Case Cash Flow

2008 $15,190,000 $15,190,000 $0

2009 $19,800,000 $19,800,000 $0

2010 $30,000,000 $30,000,000 $0

2011 $55,000,000 $55,000,000 $0 $20,607,242

2012 $200,000,000 $200,000,000 $0 $99,382,758

2013 $236,277,358 $236,277,358 $0 $258,280,277

2014 $250,000,000 $249,991,376 $8,624 $441,719,724

2015* $250,000,000 $0 $0 $0

2016* $250,000,000 $0 $0 $0

2017* $243,732,642 $0 $0 $0

2018 $0 $0 $0 $0

2019 $0 $0 $0 $0

2020 $0 $0 $100,000,000 $100,000,000

2021 $0 $0 $150,000,000 $150,000,000

2022 $0 $0 $150,000,000 $150,000,000

2023 $0 $0 $150,000,000 $150,000,000

2024 $0 $0 $100,000,000 $100,000,000

2025 $0 $0 $50,000,000 $50,000,000

2026 $0 $0 $43,732,642 $30,010,000

Total $1,550,000,000 $806,258,734 $743,741,266 $1,550,000,000

Note: * The funds for years 2015, 2016 and 2017 have not yet been obligated. The amounts represent the allocation for the fiscal year noted in the first column. No moneys can be drawn on awards not yet obligated.


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3 SCHEDULE (data as of April 24, 2020)

Critical Path Analysis Interim Revenue Service Date is planned for no later than December 2020. The Projected Revenue Service date,

currently forecasted for Dec. 20, 2020, defines operational readiness of the system. The Department of Transportation Services (DTS) makes the final determination of passenger service. o There was a two-month slippage for the Operational Readiness – Segment 1 date from the March 2020

report. This is largely due to the COVID-19 pandemic. o The critical path for the Operational Readiness of the passenger rail system from East Kapolei Station to

Aloha Stadium Station is the fabrication, delivery, and installation of canopy arms, as well as the follow-on communications cables installation at Aloha Stadium Station, and Core Systems testing activities.

o For the near critical path, activities include communication systems and canopy fabric installations at Waipahu Transit Center Station, Fire Detection and Alarm System (FDAS) testing at Farrington Highway and Kamehameha Highway Station Groups, and the Functional testing of the west side stations.

Revenue Service Date (RSD) is planned for no later than December 2025 (Projected Revenue Service date defines operational readiness of the system. DTS makes the final determination of passenger service). o The critical path begins with completion of Kapalama utility bridge design, construction of the Kapalama

utility bridge, and utility relocation work (AT&T, Hawaiian Electric Company [HECO] 46kV, Hawaiian Telcom, Oceanic Time Warner Cable) in City Center Utilities Relocation (CCUR) Area 1C. After the utility relocation is complete, drilled shafts, columns and segments for Area 1C continue into platform and structure construction for Kapalama Station, followed by Core Systems installation and testing.

o The near critical path includes pile shafts in Area 1C, to procurement of the Public-Private Partnership (P3)/City Center Guideway and Stations (CCGS) contract, and canopy installation work at Kapalama Station.

Three-Month Look Ahead Station construction for the west station groups continues to include the following:

o Canopies: The Aloha Stadium canopy steel is scheduled to be received mid-June and installed by mid-July. The Aloha Stadium tension fabric is forecasted to be installed in mid-September. These activities are on the critical path for Kamehameha Highway Station Group substantial completion.

o University of Hawai‘i West O‘ahu (UHWO) Temporary Park and Ride (“Road B”): A walkthrough is being scheduled with the Core Systems Contractor (CSC), Landscape Engineer, and Engineer of Record (EOR) for final acceptance.

o Elevators and Escalators: Complete installation of Pearlridge Station Elevators #1 and 2. Complete installation of Aloha Stadium Station Escalators #1 and 2 and Elevators #1 and 2. Continue installation of Aloha Stadium Elevators #1 and 2 and Pearl Highlands Elevators #1 and

2. Continue to perform commissioning activities in preparation for State elevator inspections. Continue construction interface for Airport Guideway and Stations (AGS).

CSC o Commence Train Testing to Aloha Stadium Station (ALS) (Central Test Procedure [CTP]/Vehicle Test

Procedure [VTP]/System Test Procedure [STP]). o Commence System Integration Testing in the Functional Section. o Complete Supervisory Control and Data Acquisition (SCADA) installation for all stations by the end of June,

with the exception of Aloha Stadium Station (early July). o Delivery of Passenger Vehicle (PV) #13 in May and PV #14 in June at the MSF. o Complete COMM (Closed Circuit Television [CCTV]/Access Control System [ACS]-Intrusion Detection System

[IDS]) at Waipahu Transit Center (WTC)/West Loch (WLO)/Ho‘opili (HOP). o Complete installations of Mobile Data System (MDS) network in Functional Section East Kapolei (EKP) to

Leeward Community College (LCC) in May. o Complete energization of 3rd Rail to Aloha Stadium Station (Pearlridge Traction Power Substation (TPSS) +

Aloha Stadium TPSS).


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AGS o Reach A: Complete utility relocations. Continue traffic signal conduit work on Kamehameha Highway at

Radford and Center Drive. Complete concrete pad for System Site #25 and set TPSS building. Continue installation of the sidewalk, curb, and gutter at Halawa Drive and Kamehameha Highway.

o Reach B: Complete wet utility relocations. Continue column and pier cap work. Continue span erection. o Reach C: Continue guideway foundations. Continue column and pier cap work. Complete underground utility

relocations for street lights, water and drainage to clear Shafts 551L to 557. Continue span erection. o Reach D: Complete HECO zone 8 work. Continue infrastructure for Hawaiian Telcom (HTI) and Oceanic Time

Warner Cable (OTWC) communication utilities relocations on Ualena Street with the implementation of nightly Maintenance of Traffic (MOT). Infrastructure work for service reconnections on private property is ongoing.

o Reach E: Continue guideway foundations. Continue column rebar erection and formwork. Complete assembly of Gantry 3 at Ke‘ehi Lagoon Park. Commence segment erection.

o Pearl Harbor Station (Makalapa): Complete station structural steel erection. Complete sewer installation along Kamehameha Highway. Install System Site 25 Concrete Pad. Complete platform girder reinforcing steel installation. Form and pour Makai & Mauka Entry Building concourse level slab on metal deck.

o Airport Station (Lelepaua): Complete underground site utilities. Install System Site 27 Concrete Pad. Complete foundations for elevator and escalator pits.

o Lagoon Station (Āhua): Complete underground site utilities. Install System Site 28 Concrete Pad. Complete Train Control and Communications Room (TCCR) building construction. Complete station structural steel erection.

o Middle Street Station (Kahauiki): Complete underground site utilities. Form and pour ground floor concrete slabs. Complete foundations for elevator and escalator pits. Commence station structural steel erection.

CCUR o Area 1A (Middle to Mokauea): Start 12kV critical dry utility infrastructure work. Complete AT&T

communication infrastructure work. Start 138kV underground (UG) infrastructure work. o Area 1B (Mokauea to Waiakamilo): Finalize wet and dry design and receive permits for wet utility task order

02 and dry utility task order 22. Complete critical Area 1B drainage box culvert modifications. Commence Dillingham 1B controlled access. Finalize Kapalama Bridge Design and begin bridge fabrication.

o Area 1C (Waiakamilo to Ka‘aahi): Finalize dry design and receive permits for dry utility task orders 25 and 26. Commence Dillingham 1C controlled access.

o Area 2 (Ka‘aahi): Complete all wet utility relocations. Complete all dry utility jet grouting soil stabilization work. Start 12kV critical dry utility infrastructure work. Start communication infrastructure work.

o Area 3 (Nimitz): Finalize dry design and receive permits for dry utility task order 27. Complete all dry utility jet grouting soil stabilization work. Start dry utility infrastructure work for 12kV and 25kV.

o Area 4 (Halekauwila): Finalize dry design and receive permits for dry utility task order 32. Mobilize and start dry utility jet grouting soil stabilization work.

o Area 5 (Queen): Finalize dry design and receive permits for dry utility task order 17. Complete all wet utility relocations. Complete all dry utility jet grouting soil stabilization work. Start 12kV dry utility infrastructure work. Complete Kamakee intersection civil works.

o Area 6 (Kona): Finalize dry design and receive permits for dry utility task order 28. Complete all dry utility jet grouting soil stabilization work. Start 12kV critical dry utility infrastructure work.

CCGS o Technical and price submittal.

Key Schedule Issues AGS’ Shimmick/Traylor/Granite, Joint Venture (STG) mitigation schedule has been Accepted as Noted and is

currently showing a Dec. 8, 2021 completion date. The contractor is required to respond to review comments and uphold commitments for schedule improvement over the next few months as outlined in the conditional acceptance letter in order to alleviate further delays, as well as work towards the current contractual completion date.


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The AGS contractor submitted a Time Impact Analysis (TIA) schedule in October, requesting a schedule extension and time-related overhead costs. Construction Engineering and Inspection (CEI) and HART are reviewing the TIA schedule.

Schedule Contingency Drawdown Curve

The critical path begins with completion of Kapalama utility bridge design, construction of the Kapalama utility bridge, and utility relocation work (AT&T, HECO 46kV, Hawaiian Telcom, Oceanic Time Warner Cable) in CCUR Area 1C. After the utility relocation is complete, drilled shafts, columns and segments for Area 1C continue into platform and structure construction for Kapalama Station, followed by Core Systems installation and component testing and Full System Integration Testing, Trial Run and Pre-Revenue Service Demonstration achieving full Revenue Service Date. The assumed CCGS schedule has not been revised. Secondary mitigation is being explored and will be implemented.


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Figure 6. HRTP Master Project Schedule Summary (MPSS) The Master Program Summary Schedule reflects currently approved schedule end dates for contracts that have been awarded, and planned dates for future contracts.


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4 CONTRACT STATUS

Contracts in Procurement

Overview Awarded Contracts:

o None.

Active Procurements: o City Center Guideway and Stations / Pearl Highlands Design-Build Finance Operate and Maintain Request for

Proposals (RFP) qualifications proposals in response to RFP Part 1 were received on April 12, 2019. HART released RFP Part 2 to the priority list of offerors on May 3, 2019. Due to recent COVID-19 events, the offerors requested additional time to prepare their proposals; the due date for the technical proposals has been extended to July 2020. As such, the Notice to Proceed (NTP) date has moved to September 2020.

o Art-in-Transit: HART continues its negotiations with the highest-ranked artists for each of the stations. To date, twelve (12) contracts have been awarded.

o HDOT/DTS Traffic Management Coordination Request for Qualifications was issued on Jan. 17, 2020. Statements of Qualification submissions were received on Feb. 19, 2020 and are currently being evaluated.

o Outside Claims Counsel Request for Sealed Proposals was re-issued on April 13, 2020 as a multi-award solicitation to avoid potential conflicts of interest. Sealed proposals are planned to be received on May 18, 2020 and will then be evaluated.

o Passenger WiFi System Request for Sealed Bids was issued on Jan. 17, 2020. Addendum No. 2 issued on Feb. 11, 2020 extended the solicitation timetable. Sealed bids were due on March 3, 2020 and are currently under review.

o Archaeological & Cultural Monitoring “II” Request for Sealed Proposals was issued on March 9, 2020. Sealed proposals were received on April 9, 2020 and are currently being evaluated.

o Real Estate Contractor “III” Request for Sealed Proposals was issued on April 20, 2020. Sealed proposals are planned to be received on May 22, 2020 and will then be evaluated.

o Guideway Bridge Inspection Request for Qualifications was issued on April 13, 2020. Sealed Statements of Qualification are planned to be received on May 19, 2020 and will then be evaluated.

Active Procurements

Contract Code

Contract Name Advertise

Date

Bids or Proposals

Due Issue NTP

Projected Contract

Substantial Completion

Date

AP-00 Art-in-Transit May 09 '13

12 contracts awarded;

active procurement for remaining

stations

Staggered Staggered

DB-550 City Center Guideway and Stations / Pearl Highlands Design-Build Finance Operate And Maintain (DBFOM)

Sep 28 ‘18 Apr 12 ‘19 (RFP Pt. 1)

Sep ‘20 TBD

MM-915 HDOT/DTS Traffic Management Coordination

Jan 17 ‘20 Feb 19 ‘20 May ‘20 TBD

MM-980 Outside Claims Counsel April 13 ‘20 May 18 ‘20 July ‘20 TBD

DBOM-920 Passenger WiFi System Jan 17 ‘20 Mar 3 ‘20 May ‘20 TBD

MM-960 Archaeological & Cultural Monitoring “II”

Mar 9 ‘20 Apr 9 ‘20 TBD TBD

TBD Real Estate Contractor “III” April 20 ‘20 May 22 ‘20 July ‘20 TBD

TBD Guideway Bridge Inspection April 13 ‘20 May 19 ‘20 July ‘20 TBD


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Upcoming Procurement Under Evaluation

Contract Code Contract Name Issue Date

Procurement Duration

Proposal Due Date Award

DBB-511 City Center Utility Relocation II May/June ‘20 2 Months Aug ‘20 Sept ‘20

TBD Fare Collection System Redundant Fiber Connection Service

May ‘20 1 Month June ‘20 July ‘20

HRT-201 Research and Marketing Services for Public Involvement Program

May ‘20 1 Month June ‘20 July ‘20

TBD Independent Financial Auditor III May ‘20 1 Month June ‘20 July ‘20


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4.1 System-wide

A. Core Systems Contract (CSC) CPP No.: DBOM-920 DBOM Contractor: Hitachi Rail Honolulu Joint Venture (HRH) Contract Start Date: January 2012 Contract Substantial Completion: January 1, 2025 Projected Completion of Work: July 2025

Project Description: A design, build, operate and maintain contract to provide rail passenger vehicles, automated train control system, traction electrification system (TES), communication systems, passenger platform screen gates (PSGs), and operation and maintenance of the Core Systems.

Design & Construction Vehicles Schedule Status

Physical % Complete 67.8% 74.2% On time for 2025

opening Early Plan* 85.3% 96.2%

Late Plan* 66.6% 56.6%**

*Data as of April 24, 2020. The progress chart reflects early program expectations. Progress is being tracked against interim Construction Access Milestone dates, which show the project is "On-Time". **Percent has been corrected.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:

Disadvantaged Business Enterprise (DBE) Participation

Actual DBE Participation:

$419,568

DBE % Attained: 0.054%

Contract Changes in April

Change No. Description Amount ($)

Cumulative Previously Reported $209,736,373

None N/A ---

Cumulative Current Report $209,736,373

Original Contract: $573,782,793 Incurred-to-Date: $421,370,427

Current Contract Value¹: $783,519,166 Incurred in April: $2,901,594

Outstanding Issues: 5 Contractor CP Amount: $946,562

1Current Contract Value = Original contract value (excluding original O&M budget) + executed Change Orders


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KEY INDICATORS FOR 2020 INTERIM OPENING 1:

Feb 2020 Mar 2020 Apr 2020

• Completion of Mobile Data System (MDS) network in Functional Section (Ho‘opili [HOP] to Leeward Community College [LCC]): 30% Complete

• Completion of MDS network to East Kapolei (EKP): 10% Complete

• Start of Train Testing to Aloha Stadium Station (ALS) (Central Test Procedure [CTP]/Vehicle Test Procedure [VTP]/System Test Procedure [STP]): Completed

• Start of System Integration Testing in the Functional Section

• Completion of MDS network to ALS station: 10% Complete

• Energization of 3rd

Rail to Pearlridge Station (PLR) (LCC Gap Breaker Station [GBS] + Pearl Highlands Station [PHL] Traction Power Substation [TPSS]): Completed

• Completion of Secured Local Area Network (SLAN) network to LCC GBS: Completed

• Completion of SLAN network to PHL TPSS: Completed

• Completion of LCC Supervisory Control and Data Acquisition (SCADA) TPSS: Completed

• Completion of PHL SCADA TPSS: Completed

• Completion of PHL Uninterruptible Power Supply (UPS): Completed

• Energization of 3rd

Rail to ALS (PLR TPSS + ALS TPSS): 80% Complete (PLR TPSS Not Used)

• Completion of SLAN network to PLR TPSS: Awaiting replacement Communication Interface Cabinet (CIC) cabinet

• Completion of SLAN network to ALS TPSS: 80% Complete

• Completion of PLR SCADA TPSS • Completion of ALS SCADA TPSS

• Completion of University of Hawai‘i West O‘ahu (UHWO) UPS: Completed

• Completion of PLR UPS: 90% Complete

• Completion of ALS UPS: Completed

• Completion of PHL Automatic Train Control (ATC) Wayside Test Procedure (WTP): Completed

• Completion of PLR ATC WTP: Completed

• Completion of ALS ATC WTP: Completed

• Completion of EKP Platform Screen Gate System (PSGS): 10% Complete

• Completion of UHWO PSGS: Completed

• Completion of PHL PSGS

• Completion of PLR PSGS

• Train #12 Completion of onboard ATC: Completed

• Train #12 Completion of onboard Communications (COMM): Completed

• Train # 10 Interim Certified for Dynamic Testing & Dynamic Test Completed: Completed

• Arrival of Train #9: Completed

• Train #10 Completion of onboard ATC: Completed

• Train #10 Completion of onboard COMM: Completed

• Train # 11 Interim Certified for Dynamic Testing & Dynamic Test Completed: Completed

• Arrival of Train #8: Completed

• Train #11 Completion of onboard ATC: 50% Complete

• Train #11 Completion of onboard COMM: 30% Complete

• Train # 9 Interim Certified for Dynamic Testing & Dynamic Test Completed

• Arrival of Train #13: Arrived in Port of Honolulu

• Completion of EKP Fire Detection Alarm System (FDAS): Completed

• Completion of WLO FDAS: Completed

• Completion of West Yard Lead (WYL) FDAS: Installation in progress

• Completion of LCC FDAS


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Feb 2020 Mar 2020 Apr 2020

• Completion of COMM Closed Circuit Television (CCTV) at HOP: 30% Complete

• Completion of COMM Passenger Information Systems (PIS) at HOP: 30% Complete

• Completion of COMM Access Control System (ACS)-Intrusion Detection System (IDS) at HOP: 15% Complete

• Completion of COMM at MSF: 60% Complete

• Completion of COMM CCTV at WLO: Installation in progress

• Completion of COMM PIS at West Loch (WLO): Installation in progress

• Completion of COMM ACS-IDS at WLO: Installation in progress

• Completion of COMM CCTV at WTC: Installation in progress

• Completion of COMM PIS at Waipahu Transit Center (WTC): Installation in progress

• Completion of COMM ACS-IDS at WTC: Installation in progress

• Completion of COMM CCTV at LCC: Installation in progress

• Completion of COMM PIS at LCC: Installation in progress

• Completion of COMM ACS-IDS at LCC: Installation in progress

• Completion of COMM CCTV at EKP: Installation in progress

• Completion of COMM PIS at EKP: Installation in progress

• Completion of COMM ACS-IDS at EKP: Installation in progress

• Completion of Station SCADA HOP: Installation started

• Completion of Station SCADA WLO: Installation not started

• Completion of Station SCADA WTC: Installation not started

• Completion of Station SCADA LCC: Installation not started

• Completion of Station SCADA EKP: Installation not started

________________________________________________________________________________________________________________________________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: Design: Review of design submittals is ongoing. Focus is to close

out communications, passenger vehicles and Requirements Traceability Matrix (RTM) issues.

Continued coordination between HRH and the AGS contractor for integration of Core Systems requirements.

Manufacturing: Hitachi Rail USA, Inc. (HRU) is continuing with the

production of Trains #7 and #14 through #17 in Pittsburg, CA.

Train #13 was delivered to the Port of Honolulu on April 30. This is the sixth train of the interim opening fleet.

Testing of ventilation hole retrofit continues on Train #3. Installation, Testing and Commissioning: HRH corrected an issue found during loop resistance

testing of PLR and ALS TPSS. HRH energized 3rd rail to ALS using ALS TPSS. PLR TPSS

needs to be repaired prior to energization. HRH completed the UPS commissioning in PHL and PLR

stations. HRH completed electrical installation of PSGS in EKP and

UHWO stations. HRH completed PSGS functional testing at WTC, LCC and

UHWO stations. HRH started preparation of PSGS mechanical and

functional testing at EKP Station. HRH continues with PSGS installation in PLR Station. HRH continues with the remediation of corrosion issues

with the PSGS components.

Look Ahead: Design: Close out of open comments to finalize Final

Design of all subsystems. Continue coordination between HRH and

FHSG/KHSG/AGS. Complete Communications Final Design.

Manufacturing: Passenger Vehicle truck fabrication – continue

truck frame and bolster delivery from Italy. Complete car shell fabrication activities in Italy.

Three car shells will be fabricated in Reggio Calabria to replace the car shell used for roof and floor fire re-test and to replace Train #1 and Train #2 car shells with the extrusion defect.

Installation, Testing and Commissioning: Complete SCADA testing with peripheral devices

in the MSF, after installation is completed. Integration test between TPSS/GBS and OCC to

be completed (PLR and ALS). MSF SLAN/Communications Transmission

System (CTS), CCTV, ICS/IDS, Voice Radio Communication System (VRCS), TEL Acceptance Test to continue.

MSF PIS acceptance test to start. Complete PSGS Commissioning test at EKP and

PLR. Complete Vehicle Test Procedure, Central Test

Procedure, and System Test Procedure in Segment 1.


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Activities this Month (continued): HRH completed phase 1 and phase 2 of ATC WTP testing in

ALS Station. HRH started inter-station ATC WTP testing between LCC to

ALS. HRH completed onboard ATC testing with Train #10. HRH continues with routine acceptance test for onboard

ATC equipment in Train #11. HRH achieved interim certification and completed train

dynamic testing for Train #9. Train #9 is ready for onboard ATC testing.

HRH continues with static acceptance test on Train #8. HRH completed onboard COMM testing in Train #10. HRH continues with the communication system installation

in EKP, UHWO, WLO, WTC and LCC stations. HRH erected all Segment 1 MDS poles on the guideway. HRH continues with cable and fiber termination to all the

MDS poles in Segment 1. HRH completed installation and testing of FDAS systems at

WLO. HRH replaced all the non-compliant cables in EKP Station

and retested the FDAS system. HRH continues FDAS cable installation at WTC and UHWO

stations. HRH replaced all the non-compliant cables in HOP Station. HRH started the SCADA cable installation in HOP and WLO

stations. HRH started train testing in the entire Segment 1

alignment (EKP to ALS).

Look Ahead (continued): Continue System Integration Testing with train(s)

in the Yard. Start the System Integration Testing with train (s)

in the Functional Section. Complete remediation of corrosion issues with

the PSGS components. Continue remaining ATC Wayside testing in

Segment 1. Start communication system testing in HOP

Station. Start station SCADA testing in HOP. Complete Train #11 and Train #9 onboard ATC

and onboard COMM testing. Achieve Train #8 (May 2020) Interim Certificate

for dynamic testing. Delivery of the last train (Train #14) for Interim

Opening (I/O) #1. Continue SCADA and Blue Light Station (BLS)

installation in the stations. Start the TPSS COMM installation. Complete the activation of FDAS equipment in

the TPSS.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

KEY ISSUES:

Key Issues with Contractor Proposal Title CPC Code

Changing of Vehicle "Square Key" Locks (square to triangle key)

VMS Signs - AGS End of Platform

Pouhala (Waipahu) Makai Entrance

Spare Parts

Increased CSC DB MOB Costs for IO#1

A A P P P

LEGEND: A = less than $1 million; B = $1 million-$5 million; C = greater than $5 million; P = pending contractor submittal ________________________________________________________________________________________________________________________________________________________________________________________________________________________

KEY MILESTONES: Interim Opening Fleet (7 trains) to be on-site by second quarter 2020. Energization of Segment 1 completed.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

QUALITY MANAGEMENT: Hitachi has indicated that the two remaining car shells that require replacement of the bolster assemblies due to

the aluminum extrusion defects, will be scrapped instead of repaired. Hitachi is in the process of ordering additional material for the fabrication of three (3) new car shells; one to replace the car shell used to expedite the floor and roof fire re-test and two to replace the car shells with extrusion defects.


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End Car 1 of Train #12 was damaged (about 2.0 ft. long x ¾ in. wide x ¼ in. deep gouge on the left side, which did not penetrate the aluminum extrusion skin, and about ½ in. diameter penetration in the first set of the Door Panel on the right side of End Car 1) during transit from Pittsburg, CA to Honolulu, HI. Repair procedure is being developed.

CSC NCR Log (Issued by HRH)

Total Closed Open

HRH & Subs 58 55 3

Hitachi Rail 2,079 1,722 357

TOTAL 2,137 1,777 360

________________________________________________________________________________________________________________________________________________________________________________________________________________________

TRAIN SCHEDULE:


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B. Elevators and Escalators Manufacture-Install-Maintain (MIM) CPP No.: MI-930 Contractor: Schindler Elevator Corporation Contract Start Date: August 2013 Contract Substantial Completion: May 2021 Projected Completion of Work: February 2024 (see the Schedule section below) Project Description: A contract to design, fabricate, install, test, commission, and maintain all elevators and escalators at all 21 stations.

Progress Schedule Status

Physical % Complete 46.4%

Just in Time** Early Plan* 58.1%

Late Plan* TBD *Data as of April 24, 2020. **The E&E schedule is dependent on other contractors' schedules. Actual release for manufacturing will be coordinated for a 'just in time' delivery.

_______________________________________________________________________________________________________

COST INFORMATION:


Actual DBE Participation: $0

DBE % Attained: 0%




None N/A ---


_______________________________________________________________________________________________________

SCHEDULE: The Elevators and Escalators (E&E) contract substantial completion date is May 2021, based on the AGS contract

substantial completion date. The final completion date for the E&E contract will be based on the CCGS contract’s scheduled installation dates after award of the CCGS contract.


Current Contract Value¹: $55,862,440 Incurred in April²: $0

Outstanding Issues: 1 Contractor CP Amount: $106,154 1Current Contract Value = Original contract value with Design Allowance + executed Change Orders 2Work has progressed and incurred amounts will be reflected as invoices are approved in the City’s C2HERPS system


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WORK PROGRESS:

Activities this Month: Elevator CEI inspections are occurring for the WOSG and

FHSG to ensure that the required specifications for the State Inspections for elevators and escalators are met.

HART is continuing to coordinate with the AGS contractor and the E&E contractor to firm up required equipment installation dates.

At Pearlridge Station, Elevator #2 installation is complete and the station contractor began glazing in late April 2020.

At Aloha Stadium, installation of Escalators #1 and #2 and Elevators #1 and #2 are continuing.

The State has begun Pre-inspections for all of the equipment installed at WOSG and FHSG, so that when the Final inspections are called in, the acceptance should go smoothly.

In April, the State completed preliminary inspection at UH West O‘ahu (all units) and West Loch (Escalator 1) and provided a punch list for each. These punch lists have been shared with the station contractors so that these items can be addressed and corrected prior to the States final inspection and acceptance.

Look Ahead: The E&E substantial completion date for the

remaining eight east-side stations will be established once the contract is awarded for the CCGS and the schedule for this contract is accepted.

At Pearl Highlands Station, final high-speed adjustments will be completed in:

o Elevators #1 and #2 June 2020. o Escalators #3-#6 August 2020.

At Pearlridge Station, final high-speed adjustments will be completed in:

o Elevators #1 and #2 May 2020. o Escalators #1 and #2 June 2020.

At Aloha Stadium Station, final high-speed adjustments will be completed in:

o Escalators #1 and #2 May 2020. o Elevators #1 and #2 August 2020.

Preliminary State Inspection for elevators at West Loch and Waipahu Stations are scheduled for May 26-29, 2020. East Kapolei is scheduled for June 3-5, 2020; all units for WOSG and FHSG will have had preliminary State Inspections.

_______________________________________________________________________________________________________

KEY ISSUES:


EEC pre-operations maintenance delay A

LEGEND: A = less than $1 million; B = $1 million-$5 million; C = greater than $5 million; P = pending contractor submittal

_______________________________________________________________________________________________________

KEY MILESTONES: Preventive maintenance requirements along with the required final testing is continuing for the elevators that

have been installed. Installation has started at Aloha Stadium Station for the final 2 elevators. State Pre-inspections on all of the equipment installed at WOSG and FHSG began in November 2019 and is

continuing. This will facilitate the State Final Inspections which are required to allow the public to use the installed equipment.

_______________________________________________________________________________________________________

QUALITY MANAGEMENT:

Elevators and Escalators NCR Log (Issued by Schindler)

Total NCRs Issued To Date Closed Open

0 0 0


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C. Fare Collection System CPP No.: MI-900 Contractor: INIT, Innovations in Transportation, Inc. Contract Start Date: April 2016 Projected Completion of Design-Build Work: December 2025

Project Description: The fare collection system is a joint HART and City and County of Honolulu [Department of Transportation Services (DTS), Department of Information Technology (DIT), Budget and Fiscal Services (BFS)] project that will consist of a multi-modal, closed loop, account based smart card system. The Fare System vendor, INIT Innovations in Transportation, Inc., is responsible for design, manufacture, testing, installation and operation of the entire system inclusive of hardware and software. The rail portion of the project will consist of Ticket Vending Machines (TVMs) and fare gates at stations that accept smart cards which can also be used for payment on board TheBus and facilitate a seamless transfer between modes. Equipment and software to be used by both HART and the City and County will include transaction processing, fare equipment monitoring, and customer service systems, as well as a Data Warehouse. TheBus equipment will consist of stand-alone smart card readers on board.


Percent Complete 56.3% 12 Months Behind Milestone Schedule

Payment** Early Plan* 84.9%

Late Plan* 80.0% *Data as of April 24, 2020. Planned information is being evaluated based on the current (full-alignment) scope versus the revised requirements of the Interim Revenue Service completion date. **Although the contract is 12 months behind schedule, it does not impact the Interim Opening or the RSD.

_______________________________________________________________________________________________________

COST INFORMATION:



DBE % Attained: 0%



Cumulative Previously Reported $444,026

None N/A ---

Cumulative Current Report $444,026

_______________________________________________________________________________________________________

SCHEDULE: Bus and Back Office System Acceptance Milestone approved April 16, 2020 with DTS concurrence. Revised remote System Integration Testing (SIT) completed April 20, 2020. Production Acceptance Test (PAT) for faregates was completed and remote PAT for TVMs is scheduled for June 6,

2020. Field Integration Test (FIT) scheduled to begin June 15, 2020, but is dependent on mainland staff travel.



Outstanding Issues: 3 Contractor CP Amount: $702,024 1Current Contract Value = Original contract value with Design Allowance + executed Change Orders 2Work has progressed and incurred amounts will be reflected as invoices are approved in the City’s C2HERPS system


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WORK PROGRESS:

Activities this Month: Completed bus and back office milestone. Completed SIT. Completed PAT for faregates. Drafted Amendment 8 covering Issues 13, 16 and 17,

and completed revisions and finalized Field Device Manuals and the Operations Plan with Appendices, per comments.

Completed Japanese, Ilocano and Mandarin translations for Interactive Voice Response (IVR) and website.

Look Ahead:

Conduct PAT for TVMs.

Confirm Schedule Mitigation approaches.

Reschedule Satellite City Hall (SCH) Customer Service Terminal Installations and training for remaining SCHs.

Schedule installation for remaining TIMES retail locations and test 7-Eleven locations.

Issue RFP for Redundant Fiber Connection between OCC and Fasi Municipal Building (FMB).

Implement Pilot changes. Complete Amendment 8 for Pilot User Changes

and FDAS equipment within faregates. Confirm remaining language translations for

website and IVR, and release. Certify Functional Unit Testing (FUT). Confirm FIT Test Plans.

_______________________________________________________________________________________________________________________________________

KEY ISSUES:


Rail Restart

FDAS Bank Box and DIM Rail Clamps

Pilot Changes for Customers

A A A

LEGEND: A = less than $1 million; B = $1 million-$5 million; C = greater than $5 million; P = pending contractor submittal _______________________________________________________________________________________________________________________________________

KEY MILESTONES: System Acceptance Bus and Back Office April 16, 2020.

Rail System Integration Testing April 2020. Production Acceptance Testing June 2020.

_______________________________________________________________________________________________________________________________________

QUALITY MANAGEMENT:

Fare Collection NCR Log (Issued by INIT)


0 0 0


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D. On-Call Construction IV CPP No.: MM-949 Contractor: Royal Contracting Co., Ltd. Contract Start Date: January 2018 Contract Substantial Completion: January 2023 Projected Completion of Work: January 2023 Project Description: This is an on-call contract to perform a variety of construction services by issuance of Task Orders. The construction services to be provided will include, but are not limited to, maintenance, renovations to existing privately owned properties, demolition of buildings/structures, repairs to existing HART facilities, temporary utilities installations, utilities relocation, new construction projects or services, maintenance of roadways inclusive of, filling potholes, removing dead animals, landscape maintenance, repairing/replacing signage, and other such activities to HDOT and/or City and County of Honolulu standards, work in support of HART’s ongoing construction activities, and work in support of other HART contractors.


Physical % Complete* 79.5%

On Time Early Plan* 100%

Late Plan* TBD *Data as of April 24, 2020.

__________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:

DBE Participation Task Orders


Number of Task Orders Issued

Amount ($)

DBE % Attained: 0% Task Orders Previously Issued 70 $45,299,219

Task Orders Issued this Month 1 $342,601

Amendments to Task Orders 5 $342,492

Total Task Orders Issued 71 $45,984,312

__________________________________________________________________________________________________________________________________________________________________________________________________________________________

SCHEDULE: The On-Call Contract is a Task Order based Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The work

consists of meeting the objectivities of HART’s Joint Use and Occupancy Agreements (JUOA) requirements, maintaining HART properties, performing Cost to Cure activities, and performing permanent utility relocation work. Each Task Order has its own start and finish date, and as such, there is no overall schedule requirements for the On-Call contract proper. The contract NTP was issued on Jan. 8, 2018 and ends on Jan. 7, 2023 with two one-year options.



1Current Contract Value = Original contract value + executed Change Orders


33 | P a g e

WORK PROGRESS: Activities this Month: Continued maintenance of the HDOT roadways along

Farrington Highway and Kamehameha Highway, per the JUOA.

Work on new sidewalk, new curb and gutter, and road widening at Cutter Dodge, Stuart Plaza and UH Urban Gardens is continuing. At approximately 99% complete. Expected completion date is May 31, 2020.

Continued to complete HDOT elements of work as required by the HDOT agreements.

Continued to work on AGS HECO Zone’s 8A and 9. Continued work at LCC on the Ka‘aahi Substation and

storage area for HECO vehicles. Work is at 90% complete.

Work continues for HECO Zone 6A – work is 90% complete.

HART Board’s Executive Matters Committee approved an amendment to increase the overall contract amount by $7 million. This amendment addresses additional activities that were not originally contemplated at the time of bid. Funds will come out of budgeted allocated contingency for the contract.

Look Ahead: Continue to maintain HDOT roadways, as required

by the JUOA. Continue work on new sidewalk, new curb and

gutter, and road widening at Cutter Dodge, Stuart Plaza and UH Urban Gardens.

Continue to complete HDOT elements of work as required by the HDOT agreements.

Continue to work on Cost to Cure property’s located on Dillingham Boulevard.

The planned completion for HECO Zone 6A duct bank 1639 is scheduled for May 2020. Work has been delayed due to unforeseen conditions in the area of the required duct bank.

_______________________________________________________________________________________________________________________________________

KEY ISSUES (new issues are in bold font): Need to receive timely Right of Entry agreements.

Need to continue to have Maintenance of Traffic plans reviewed and accepted in a reasonable time frame. _______________________________________________________________________________________________________________________________________

KEY MILESTONES: The completion of the work at UH Urban Gardens – Cutter Dodge will provide the required road widening at this

section of Kamehameha Highway; May 2020 completion date. The completion of this work was severely hampered by inclement weather during the first quarter of 2020 and unforeseen conditions in the second quarter of 2020.

_______________________________________________________________________________________________________________________________________

QUALITY MANAGEMENT:

On-Call Construction IV NCR Log (Issued by Royal Contracting)


0 0 0


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4.2 Section I – West O'ahu/Farrington Highway: East Kapolei to Pearl Highlands

A. West O'ahu/Farrington Highway Guideway (WOFH) CPP No.: DB-120 DB Contractor: Kiewit Infrastructure West Company (KIWC) Contract Start Date: December 2009 Date of Substantial Completion Notification: December 13, 2018

Project Description: Design and construction of 6.8 miles of rail alignment, starting at the East Kapolei Station and ending at the Pearl Highlands Station.


Physical % Complete 100% Substantial Completion Obtained**

Early Plan* 100%

Late Plan* 100% *Data as of April 24, 2020. **Further explanation is provided in the Schedule section.

_______________________________________________________________________________________________________

COST INFORMATION:


Actual DBE Participation: $17,119,976





None N/A ---


_______________________________________________________________________________________________________

SCHEDULE: Acoustical Monitoring installation has been completed. Contract closeout – second quarter 2020.

_______________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: Acoustical Monitoring installation completed. Retention release routing.

Look Ahead: Route Contract Closeout Checklist for signature. Issue Final Acceptance letter, including the

Certificate and Release of Final Payment form.


Current Contract Value¹: $667,781,886 Incurred in April: $0



35 | P a g e

KEY ISSUES:


None N/A

LEGEND: A = less than $1 million; B = $1 million-$5 million; C = greater than $5 million; P = pending contractor submittal _______________________________________________________________________________________________________

KEY MILESTONES: One-year project warranty period ended on Jan. 14, 2020.

_______________________________________________________________________________________________________

SUBSTANTIAL COMPLETION: Substantial Completion is Dec. 13, 2018.

_______________________________________________________________________________________________________

QUALITY MANAGEMENT:

WOFH NCR LOG (Issued by KIWC)

Total NCRs Issued to Date Closed Open

586 586 0


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B. University of Hawai‘i West O‘ahu (UHWO) Station Temporary Park-and-Ride & UHWO Campus Road “B” CPP No.: DBB-602 Contractor: Nan, Inc. Contract Start Date: December 2017 Contract Substantial Completion: July 2019 Completion of Work: January 2020 Project Description: The project consists of the construction of a temporary park & ride, Road “B” and associated site work in the vicinity of UH West O‘ahu Station. The project includes clearing, grubbing, erosion and dust control, grading and hauling, drainage, installation of underground and overhead utilities, installation of traffic signal, street lighting, and park & ride area electrical and communication systems, concrete curbs, sidewalks and wheelchair ramps, asphalt and concrete pavement structures, signing and striping, bus shelters, landscaping including installation of an irrigation system, and other appurtenances associated with roadway and park & ride facilities.


Physical % Complete 100% Work

Completed** Early Plan* 100%

Late Plan* 100% *Data as of April 24, 2020. NTP issued Dec. 15, 2017. **Pending contract actions will extend contract completion date.

_______________________________________________________________________________________________________________________________________

COST INFORMATION:


Actual DBE Participation: $108,454



Change No.

Description Amount

($)


00007 HECO Overtime Payment Issue No. 00034 $54,262

00008 Surveying Costs (Grading/Drainage Plan) RFCR No. 5 $11,486

00009 Delete Traffic Signal Scope of Work RFCR No. 00004 ($70,446)


_______________________________________________________________________________________________________________________________________

SCHEDULE: Substantial completion date is Oct. 23, 2019, per substantial completion letter dated Dec. 13, 2019. Change Order (CO) for Communication Interface Cabinet (CIC) cabinet work is complete. Construction work on the

DBB-602 contract was completed in January 2020. A change order is pending to compensate the contractor for time.



Outstanding Issues: 1 Contractor CP Amount: $710,115

1Current Contract Value = Original contract value + executed Change Orders 2Work has progressed and incurred amounts will be reflected as invoices are approved in the City’s C2HERPS system


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WORK PROGRESS: Activities this Month: Continued station wide correcting of work list, punchlist

items/issues, and clean up. Conducted and completed Temporary Park & Ride

(TP&R) Lighting Electrical Testing. Worked on closing NCR for crosswalk ponding issues at

Road B and Road D intersection as well as the ponding at Road D to concrete transition.

Worked on grading permit transfer to HART for both Road B and TP&R.

Look Ahead: Coordinate Board of Water Supply (BWS) meter

installation for Road B and TP&R. Coordinate HECO meter installation at Road B to

complete lights testing and irrigation. Complete remaining landscaping issues at Road D.

_______________________________________________________________________________________________________________________________________

KEY ISSUES:


Project Time Delay [establish new Contract Substantial Completion Date] A


KEY MILESTONES:

Complete punchlist work – May 2020. _______________________________________________________________________________________________________________________________________

QUALITY MANAGEMENT:

UHWO Station Temporary Park-and-Ride & UHWO Campus Road “B” NCR Log

(Issued by Nan)


5 1 4


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C. West O'ahu Station Group (WOSG) CPP No.: DBB-171 Contractor: Nan, Inc. Contract Start Date: October 2015 Contract Substantial Completion: January 31, 2020 Date of Substantial Completion: January 31, 2020

Project Description: The West O'ahu Station Group construction contract includes services to build three (3) transit stations along Kualaka'i Parkway and Farrington Highway. The stations are East Kapolei (EKP), UH West O'ahu (UHWO), and Ho'opili (HOP) Stations. In addition to the transit stations, operational ancillary buildings, a traction power substation, and adjacent areas are included in this project.


Physical % Complete 98.8%** Substantial Completion

Obtained Early Plan* 100%

Late Plan* 100% *Data as of April 24, 2020. **Remaining work includes punchlist, contract change orders and closeout.

__________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:



DBE % Attained: 0.97%*

*Percentage has been adjusted to account for the current contract value amount.


Change No.

Description Amount ($)


00036 Kualaka'i (EKP) 8" Sewer Line Conflict RFI 01135 $181,214

00037 RFCR No. 42 Common Drawings Signage Revisions $34,694 ---



Current Contract Value¹: $88,114,672 Incurred in April: $427,971

Outstanding Issues: 3 Contractor CP Amount: $871,713 1Current Contract Value = Original contract value + executed Change Orders


39 | P a g e

SCHEDULE: Substantial Completion letter issued for Jan. 31, 2020. Coordinating with CSC and the contractor to establish the date to turn over the project to HRH. Pre-Final Inspection for HOP Station held on April 29. Base contract work impacted by pending change orders, and pending change order work to be completed.

WORK PROGRESS: Activities this Month: East Kapolei

Exterior and interior lights testing.

Interior signs installation.

Concrete staining at ground floor.

Electrical panels infrared testing.

Installation of insect screens and drain bowl closure pieces.

Removal of temporary construction fence at laydown area.

Slope stabilization installation at embankment side.

Decorative floor tile installation.

Continue station-wide correcting of work list, punchlist items/issues, and clean up.

UH West O‘ahu

Alakai Mechanical completed installation of canopy drains.

Nan, Inc. completed concrete staining.

Nan, Inc. started installing interior signage.

Interior Lighting Testing performed – design changes possible.

Fire Suppression Standpipe Hydrostatic Testing – passed.

Joint Sealant Field Adhesion Testing – passed.

Low-Voltage Transformer Infrared-Scanning – passed.

Hardware Final Check and Adjustment – passed.

Windscreen visual Inspection – passed.

Escalator #1 Sump Pump State Inspection failed – issue will be corrected.

Elevator #1 Sump Pump State Inspection failed – issue will be corrected.

Platform Canopy Drain Piping Leakage Testing failed – issue will be corrected.

Continue station-wide correcting of work list, punchlist items/issues, and clean up.

Ho‘opili

Landscaping work ongoing.

Canopy drain installation ongoing.

Elevator drain installation ongoing.

Flushing and Chlorination of Domestic Water System – passed.

Lighting Control Devices and Interior Lighting Testing – has design issues.

Joint Sealant Field Adhesion Testing – passed.

Domestic Water Fixtures Testing and Inspection – passed.

Lighting Control Devices and Exterior Lighting Testing – has design issues.

Look Ahead: East Kapolei

Complete site utility work.

Complete site work and landscaping.

Complete exterior signs installation.

Complete concrete staining/floor tiles.

Install canopy bases.

Complete exterior light posts and testing.

Pour back concrete road at Keahumoa Parkway.

Pre-Final Inspection – May 8.

Complete punchlist.

Turnover to HRH. UH West O‘ahu

Signage installation.

Traffic signal installation.

Lighting testing and operation.

Pre-Final Inspection – May 5.

Complete punchlist.

Turnover to HRH. Ho‘opili

Signage installation.

Landscaping continues.

Final grading.

Complete punchlist. Turnover to HRH.


40 | P a g e

Activities this Month (continued):

Fire Suppression Standpipe Testing – passed.

Low-Voltage Transformer Infrared Scanning Test – passed.

Continue station-wide correcting of worklist, punchlist items/issues, and clean up.

Pre-Final Inspection – WOSG Honouliuli (HOP) Station – April 29.

KEY ISSUES:


Keone'ae Station (UHWO) 16-in Non-Potable Waterline Reconnection

Kualaka'i (EKP) 24-inch Sewer Line Differing Site Condition - RFI 01207

FM 200 System Upgrade from Class A to C

A A P


KEY MILESTONES: UHWO Station:

Pre-Final Inspections and HRH Turnover. EKP Station:

Site utility (24” and 8” sewer lines) installation.

Pre-Final Inspections and HRH Turnover.

HOP Station:

Pre-Final Inspections and HRH Turnover.

QUALITY MANAGEMENT: Conducted bi-weekly Quality Task Force Meetings.

WOSG NCR Log (Issued by Nan)

NCRs Issued to Date

Closed Open

East Kapolei 12 11 1

UH West O‘ahu 43 39 4

Ho‘opili 31 28 3

Contract Wide 12 12 0

TOTAL 98 90 8


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D. Farrington Highway Station Group (FHSG) CPP No.: DBB-271 Contractor: Hawaiian Dredging Construction Company, Inc. (HDCC) Contract Start Date: August 2015 Contract Substantial Completion: January 2019 Projected Completion of Work: June 2020

Project Description: The Farrington Highway Station Group construction contract includes services to build three (3) transit stations along Farrington Highway. The stations are West Loch (WLO), Waipahu Transit Center (WTC), and Leeward Community College (LCC) Stations. The station work includes operational ancillary buildings, a traction power substation at WLO, and a Kiss-and-Ride lot at WLO.


Physical % Complete 96.5% 17 months behind**

Early Plan* 100%


COST INFORMATION:







None N/A ---




Outstanding Issues: 1 Contractor CP Amount: $20,802,899



42 | P a g e

SCHEDULE:

HDCC’s canopy fabric crew completed its quarantine on April 7 and deployed fabric at the WTC Makai platform on April 10. WTC Mauka is scheduled for May 8.

HDCC continued to work through the COVID-19 epidemic, implementing many additional safety precautions to minimize its team’s exposure to the virus.

Final faregate canopy fabric installation to be completed in June 2020, due to contractor delay in fabrication of faregate canopy steel.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: West Loch

● Installed site signage. ● Routed conduit to service posts. ● Completed Punchlist walk.

Leeward Community College ● Completed 90% of Punchlist items.

Waipahu Transit Center ● Deployed Makai canopy fabric. ● Prepped Mauka fabric for deployment. ● Routed conduit to service posts.

All Stations ● Coordinated canopy fabric installation, train testing, NCRs,

change orders, and other closeout items. ● Faregate canopy fabrication (WLO/WTC). ● Signage fabrication.

Look Ahead: West Loch

● Deploy and tension fabric. ● Faregate canopy fabrication.

Leeward Community College ● Complete clamping and flashing

installation on canopy.

Waipahu Transit Center ● Moloalo sidewalk redesign. ● Deploy and tension fabric. ● Faregate canopy fabrication. ● Punchlist walk.

All Stations ● Faregate canopy delivery. ● Signage delivery. ● Drain plug installation.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

KEY ISSUES:

Key Issues with Contractor Proposal Title CPC Code ● Potential Consolidated Resolution C


KEY MILESTONES: Platform canopy installation is scheduled to be completed June 2020. Faregate canopies are scheduled to be

complete by June 2020.


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QUALITY MANAGEMENT: The CEI team is working with HDCC to ensure required submittals are approved prior to related construction

activities.

FHSG NCR Log (Issued by HDCC)

NCRs Issued to Date

Closed Open

West Loch 33 31 2

Waipahu Transit Center 22 14 8

West Loch/Waipahu Transit Center 3 2 1

Leeward Community College 20 15 5

Contract Wide 19 17 2

Void 2 2 0

TOTAL 99 81 18


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E. Maintenance and Storage Facility (MSF) CPP No.: DB-200 Contractor: Kiewit/Kobayashi Joint Venture (KKJV) Contract Start Date: July 25, 2011 Contract Substantial Completion Date: July 2, 2016

Project Description: The MSF contract consists of the Operations and Servicing Building (OSB), Maintenance of Way (MOW), Train Wash Facility (TWF) and Wheel Truing Building (WTB). In addition to the four (4) facility buildings, MSF includes rail procurement, special trackwork, ties, third rail and other track material for the four guideway segments on the project.


Physical % Complete 100% Substantial Completion Obtained*

Early Plan 100%

Late Plan 100% *Further explanation is provided in the Schedule section.

_______________________________________________________________________________________________________

COST INFORMATION:







None N/A ---


______________________________________________________________________________________________________________________________________________________

SCHEDULE:

HART to close remaining issues second quarter 2020. ______________________________________________________________________________________________________________________________________________________

WORK PROGRESS:

Activities this Month: Final Acceptance Letter routing for signature.

Look Ahead: Final retention release. Final Acceptance Letter from HART. Process final payment.

MSF Construction Status 100% Complete Overall

Element % Complete*

OSB 100%

MOW Building 100%

WTB 100%

TWF 100%

Rail 100%

Paving 100% *Not including testing and commissioning.





45 | P a g e

KEY ISSUES:


None N/A


KEY MILESTONES:

None. _______________________________________________________________________________________________________

QUALITY MANAGEMENT: Overall quality of the contract is good.

MSF NCR Log (Issued by KKJV)


37 37 0


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4.3 Section II – Kamehameha Highway: Pearl Highlands to Aloha Stadium A. Kamehameha Highway Guideway (KHG)

CPP No.: DB-320 Contractor: Kiewit Infrastructure West Company (KIWC) Contract Start Date: June 2011 Date of Substantial Completion Notification: December 13, 2018

Project Description: Kamehameha Highway Guideway DB Contract (KHG) consists of 3.9 miles and starts 400 feet east of the Pearl Highlands Station and terminates 1,400 feet beyond the Aloha Stadium Station. KHG work scope is made up of utility relocations, traffic signal improvements, highway widening, drilled shaft foundations, columns, and aerial structure.


Physical % Complete 100% Substantial Completion Obtained**

Early Plan* 100%


_______________________________________________________________________________________________________

COST INFORMATION:







None N/A ---


SCHEDULE: Close Contract – Pending signed Release and Certificate of Final Payment from KIWC.

_______________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: Final Retention Release is pending.

Look Ahead: Receive the contractor’s signed Release and

Certificate of Final Payment. Payment of final retention release.





47 | P a g e

KEY ISSUES:


None N/A


KEY MILESTONES: One-year project warranty ended on Jan. 14, 2020.

_______________________________________________________________________________________________________

SUBSTANTIAL COMPLETION: Substantial Completion was Dec. 13, 2018.

_______________________________________________________________________________________________________

QUALITY MANAGEMENT:

KHG NCR Log (Issued by KIWC)


252 252 0


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B. Kamehameha Highway Station Group (KHSG) CPP No.: DBB-371 Contractor: Nan, Inc. Contract Start Date:

Notice to Commence Administrative Work: April 2016 Notice to Commence Investigative/Pre-Construction Work at Pearl Highlands: July 2016 Full Notice to Proceed (NTP): October 3, 2016

Contract Substantial Completion: April 2020 Projected Completion of Work: September 2020

Project Description: The Kamehameha Highway Station Group construction contract includes services to build three (3) transit stations along Kamehameha Highway. The stations are Pearl Highlands Station (PHL), Pearlridge Station (PLR), and Aloha Stadium Station (ALS). Operational ancillary buildings, pedestrian crossing improvements, Train Control and Communications Rooms (TCCRs), and landscaping of the station sites are included in addition to the transit stations. The Pearl Highlands Station will include a transit center. The Pearl Highlands and Aloha Stadium Stations include both a Park-and-Ride lot and a Kiss-and-Ride lot.



Early Plan* 100%


_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:



DBE % Attained: 0%




None N/A ---




Outstanding Issues: 5 Contractor CP Amount: $6,262,315

1Current Contract Value = Original contract value with Design Allowance + executed Change Orders


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SCHEDULE: Ongoing coordination with CSC and the contractor to meet HRH’s schedule for access turnover and interim

opening. Schedule delayed by canopy and fabric delivery. Canopy fabric is scheduled to start in May at Pearl Highlands and

in June at Pearlridge. Aloha Stadium arm installation has moved to June with fabric installation starting in July. Working with the contractor to improve the schedule.

Working with the station and systems contractors to mitigate any impact on interim opening resulting from canopy design revisions in progress.

CCO 44 revised the contract substantial completion date to April 30, 2020 with the exception of canopies and fabric. Scheduled to be complete in September 2020.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: Pearl Highlands

Continued painting of all steel. Continued ceramic tile installation. Continued articulated concrete block installation. Continued forming/reinforcement/concrete pours for

beams and slabs for entrance ramp. Completed forming/reinforcement/concrete pours for

beams and slabs for utility corridor. Commenced stair and entrance ramp guardrail installation. Commenced Fire Protection accessories and cabinets

installation. Commenced bipod modification work.

Pearlridge Continued painting all steel. Completed lighting installation. Completed chain-link fence installation. Continued elevator Thermoplastic Polyolefin (TPO) roofing

installation. Commenced and completed site grading work. Commenced elevator glazing and louver installation. Commenced and completed faregate ceramic tile wall

installation. Commenced and completed Emergency Management

Panel (EMP) sheet metal wall panel installation. Commenced Mauka sewer line work and grinder pump

installation. Commenced service stair gate installation.

Aloha Stadium Continued driveway B rigid paving concrete pours. Completed subgrade preparation for driveway B. Completed lighting installation. Completed visual screen support and balustrade

installation. Commenced and completed highway structure installation. Commenced elevator shaft roof and deck installation. Completed parking lot landscape work. Commenced Standing Seam Metal Roof installation. Commenced and completed platform cutting and paver tile

modifications.

Look Ahead: Pearl Highlands

Complete forming/reinforcement/concrete pour for beams and slabs for entrance ramp.

Complete articulated concrete block installation.

Complete ceramic tile installation. Complete bipod modification. Commence bipod installation. Commence canopy fabric installation. Commence signage installation. Commence furniture installation. Commence installation of graffiti resistant

coating. Commence wire mesh panel installation. Commence architectural gate installation.

Pearlridge Commence installation of architectural fence

gates. Commence bipod modification work. Commence bipod installation. Commence canopy fabric installation. Commence signage installation. Commence furniture installation. Commence downspout installation. Complete Mauka sewer line work and grinder

pump installation. Complete service stair gate installation.

Aloha Stadium Complete driveway B ridged paving concrete

pours. Commence concrete pavement striping. Commence installation of frame and

enclosure for Roll up door and EMP. Commence elevator glazing installation. Commence canopy fabric installation. Commence signage installation. Commence furniture installation. Commence service stair gate installation.


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KEY ISSUES:


PLR Mauka Sewerline

CW Elect. & Structural Canopy Changes (Construction Costs & Schedule - TIA-4)

CW Art Program Changes

PHS Concourse Railing Changes

FM 200 Upgrade

A C P A P

LEGEND: A = less than $1 million; B = $1 million-$5 million; C = greater than $5 million; P = pending contractor submittal

________________________________________________________________________________________________________________________________________________________________________________________________________________________

KEY MILESTONES:

Pearlridge Station TCCR and UPS Building – Pathway to guideway conduit installation is complete. TCCR and UPS rooms are now being shared with the Core Systems Contractor.

Aloha Stadium Station TCCR and UPS Rooms – Pathway to guideway conduits complete. TCCR and UPS rooms are now being shared with the Core Systems Contractor.

Canopy arms are erected at Pearl Highlands and Pearlridge. Energization of Pearl Highlands and Pearlridge – February 2020.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

QUALITY MANAGEMENT:

KHSG NCR Log (Issued by Nan)

NCRs Issued to Date

Closed Open

Pearl Highlands 29 26 3

Pearlridge 26 25 1

Aloha Stadium 7 5 2

Contract Wide 0 0 0

TOTAL 62 56 6


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C. Kamehameha Highway Resurfacing (KHR) CPP No.: DBB-701 Contractor: Road and Highway Builders, LLC (RHB) Contract Start Date: Notice to Proceed NTP #1: August 2018 Contract Substantial Completion: September 2019 Projected Completion of Work: July 2020

Project Description: The project consists of pavement resurfacing and other roadway reconstruction associated with completion of the Kamehameha Highway Guideway contract. Construction includes, but is not limited to, clearing, grubbing, erosion and dust control, grading and hauling, maintenance of traffic, pavement resurfacing, and installation of pavement markings and striping, roadway signs, curb ramps, drainage, waterlines, gas lines, traffic signal loop detectors, retaining wall, guard railing, fencing and bus shelters.



Early Plan* 100%

Late Plan* 100% *Data as of April 24, 2020. **Pending contract actions will extend contract completion date.

__________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:







None N/A ---


__________________________________________________________________________________________________________________________________________________________________________________________________________________________

SCHEDULE: The contract completion date will be extended due to delays in road widening at Kaahumanu Street, construction

Right-of-Entry (CROE) for construction of retaining wall #9, and additional change work. A time extension is pending.

Developing additional change orders that could extend the completion date to October 2020. _______________________________________________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: Held various meetings, such as pre-activity, progress,

environmental, traffic quality, safety, and public interface meetings.

Continued streetlight work near Pearlridge Station. Prepared finding of merit for request for change by HART

(RFCR) 00012 left turn into Kuala Street.

Look Ahead: Complete streetlight work near Pearlridge

Station. Begin change order work.



Outstanding Issues: 5 Contractor CP Amount: $13,111,795 1Current Contract Value = Original contract value + executed Change Orders

2Work has progressed and incurred amounts will be reflected as invoices are approved in the City’s C2HERPS system


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Activities this Month (continued): Prepared finding of merit for RFCR 00011 KHR

miscellaneous changes (CROE, bus shelter, electronic vehicle counter [EVC] loops and others).

Prepared finding of merit for RFCR 00013 Pearl City Stream Median Guardrail.

_______________________________________________________________________________________________________________________________________

KEY ISSUES:


Gas Line Work

Kam Hwy/Ka'ahumanu St Changes

KHR Miscellaneous Changes

Left Turn at Kuala Street

Pearl City Stream Median Guardrail

A P P C P


KEY MILESTONES: Completed mill and overlay paving from Kaonohi Street to ALS.

_______________________________________________________________________________________________________________________________________

QUALITY MANAGEMENT: KHR continues to follow established quality processes through quality monitoring and audits.

KHR NCR Log (Issued by Road and Highway Builders)


0 0 0


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D. Design Services for 138kV Utilities Relocation at KHG

CPP No.: FD-700 Contractor: R.M. Towill Corporation (RMTC) Contract Start Date: September 2018 Contract Substantial Completion: November 2021 Project Description: Architectural and Engineering Services for the final design to relocate the existing 138kV overhead electrical lines to underground lines at Kamehameha Highway Guideway and Stations.


Based on Expenditures* 47.9%

TBD Early Plan* 55.8%

Late Plan* 42.9% *Data as of April 24, 2020.

_______________________________________________________________________________________________________

COST INFORMATION:



DBE % Attained: 0%



Cumulative Previously Reported $0

None N/A ---

Cumulative Current Report $0

_____________________________________________________________________________________________________

SCHEDULE: An updated preliminary design submittal (to HECO), incorporating additional HECO review comments on the

previously updated preliminary design submittal, was made on Feb. 21, 2020. These updated preliminary design drawings are currently being used by HECO for sway calculations.

_______________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: The design consultant traffic counts for preliminary

Maintenance of Traffic (MOT) plans were completed. The design consultant completed additional topographic

survey work. The design consultant will be providing HECO with

geotechnical engineering services. The geotechnical engineer is in the process of obtaining permits for the work.

Our schedule has been revised to incorporate HECO comments and recent developments regarding easements, acquisitions and HECO design tasks. The draft schedule is currently under review by the design consultant. During the interim, we are following the current schedule.

Look Ahead: Continue periodic HECO meetings. Continue refining preliminary design work. Continue to meet with third party agencies

to discuss their comments/concerns on the preliminary submittal.

Perform geotechnical investigation for the purpose of HECO’s pole foundation design, per HECO request.


Current Contract Value¹: $8,766,327 Incurred in April: $122,967 1Current Contract Value = Original contract value with Design Allowance + executed Change Orders


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Activities this Month (continued): HECO’s preliminary sway calculations were received in late

April 2020, and finalized results are anticipated by mid-May 2020. The schedule of this work is controlled by HECO.

The preliminary design has been submitted to affected third party agencies, and the design consultant continues to schedule meetings with each agency to discuss third party agency comments. Comments from the City and County of Honolulu Department of Environmental Services (ENV) and the Board of Water Supply (BWS) have been received by the design consultant.

HECO’s inspection of the condition of a few of the existing steel pole base connections is complete. Restoration work is underway and should be completed shortly.

_______________________________________________________________________________________________________

KEY ISSUES (new issues are in bold font): The design consultant needs to continue to coordinate with third party agencies to determine if the alignment

needs to be modified. _______________________________________________________________________________________________________

KEY MILESTONES:

Based on schedule information we currently have, key upcoming milestones are as follows: o Prefinal Design: Oct. 14, 2020. o Final Design: April 21, 2021.


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4.4 Section III – Airport: Aloha Stadium to Middle Street Transit Center Station A. Airport Section Guideway and Stations (AGS)

CPP No.: DB-450 Contractor: Shimmick/Traylor/Granite, JV (STG) Contract Start Date: December 2016

Contract Substantial Completion: May 2021

Projected Completion of Work: October 2021

Project Description: The Airport Guideway and Stations Design-Build contract consists of the design and construction of 5.2 miles of elevated guideway, four (4) stations, and associated facilities between Aloha Stadium and the Middle Street Transit Center. The contractor will begin by interfacing with design disciplines, third-party stakeholders, and construction contracts within the corridor of the project to coordinate and resolve utilities conflicts. Design field verification efforts (potholing and geotechnical exploration) will be followed by construction activities once design packages have been approved.


Physical % Complete* 64.8%

5 months behind** Early Plan* 89.8%

Late Plan 74.0% *Data as of April 24, 2020. **Further explanation is provided in the Schedule section.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:







None N/A ---




Outstanding Issues: 13 Contractor CP Amount: $42,897,284 1Current Contract Value = Original contract value + executed Change Orders


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SCHEDULE: Mitigation Schedule Accepted as Noted. The Mitigation Schedule has a December 2021 completion date, however

we are working to mitigate it, and HART and the contractor have agreed to an Oct. 31, 2021 completion date. Additional workshops are continuing to further define station activities for access milestones for CSC.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

WORK PROGRESS: AGS Construction Status as of 04/30/2020

Guideway Structure Element

Total to Date

Total Qty % Complete

Shafts 177 225 78.7%

Columns 165 232 71.1%

Segment Casting 2,564 2,708 94.7%

Spans Stressed 101 210 48.1%

Spans Grouted 96 210 45.7%

Trackwork 0 * 0.0%

Third Rail 0 * 0.0%

Mill & Overlay 0 * 0.0% * Amounts to be determined.

Activities this Month: Guideway, Rail and Utility Work

Gantry 1 crane continued; erected/stressed 7 spans at 486 through 492. Gantry 2 crane continued; erected/stressed 6 spans at 530 through 536. Gantry 3 main girder beam erected.

Utilities – HECO Zones 6A, 8 and 9 continued. System Site (SS) #25 and SS#27 are ongoing.

Installation of rail work began in Reach A, iron horses and plinth forms installed.

Reach A: Traffic Signal (TS) continued on Kamehameha Highway at Halawa Dr., Radford Dr. and Center Dr. Median restoration commenced from Piers 433-462. Reach A Civil/Utilities approved by HDOT/DTS; routing for signatures.

Reach B: Pier 505 completed. Reach C: HDOT-A Comm infrastructure was completed and

Hawaiian Telcom (HTI) cable relocation has begun. Street Light (SL), fuel and wet utility relocations continued.

Reach D: Infrastructure for HTI / Oceanic Time Warner Cable (OTWC) Comm is ongoing.

Reach E: Storm drain and water line relocations in front of First Hawaiian Bank (FHB) were initiated.

Pearl Harbor Naval Base (PHNB) Station Installation of rebar for platform girders on top of the

guideway. Honolulu International Airport (HIA) Station Completed all hammerheads; ready for gantry. Poured

elevator pit slab and backfilled at Elevators 4-5 (Lot J2). Lagoon Drive (LD) Station Completed metal roofing and continued underground

conduit for Mauka Entrance. Middle Street Transit Center (MSTC) Station Completed all drilled shafts for the pedestrian bridge and

TCCR. Began excavation for Station Entrance.

Look Ahead: Guideway, Rail and Utility Work Design Submittals Approved:

o Reach B and E – Civil and Composite Utilities Issued for Construction (IFC)

o Civil Common Drawings and Intelligent Transportation Systems (ITS) IFC

o MSTC Station IFC Form/rebar/pour Reaches C and E columns and

segment casting. Continue pouring C-Bents and Straddle Bents,

and columns in Reach B, Reach C and Reach E. Continue installation of rail work. Complete electrical relocation work in HECO

Zones 6A, 8 and 9. Perform service reconnections on Ualena.

Coordination taking place with third parties. Continue drilled shaft construction in Reach C

and E. Finish assembly of Gantry 3 in Ke‘ehi Lagoon

Park. PHNB Station Continue erection of platform girders. Await

fabrication and delivery of structural steel in June 2020.

HIA Station Start foundations for TCCR and Ancillary Building.

Form pit walls for Elevators 4-5. LD Station Install plumbing and begin forming concrete

masonry unit (CMU) walls for station rooms. MSTC Station Continue excavation and backfill for sub grade

for Station Entrance.


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KEY ISSUES:


Lagoon Dr Station - Additional Infrastructure for Interim Opening Part II

FCN-KJL Properties TCE Agreement Reimbursement

HIA Site Redevelopment

ITS IP Based Design

DPP Erosion Control Notes

Zone 4 Additional Clearance Requirement

Fare System Walker Duct

Fare Gate FDAS Relay Cable

Hurricane Lane

Pier 505 Standby Drilling Equipment

Access to Premium Property

Reach A Civil and Paving

Inefficient Utility Claim

B P B P P A P P P P P P C


KEY MILESTONES: Span 533 (44% complete and last curve in Airport) was completed on April 13, 2020. Segment 2,540 (94% complete) was cast on April 24, 2020. C-Bent Capital 505 (linked to the critical path) was completed on April 25, 2020. Final Drilled Shaft for all Stations completed on April 27, 2020. Infrastructure for Zone 9 Duct 1649 (to clear Shaft 611) completed on April 30, 2020. Completed 13 spans in April 2020 - highest production to date.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

QUALITY MANAGEMENT:

Pre-Activity Meetings continue.

AGS NCR Log (Issued by STG)

NCRs Issued to Date

Closed Open

Guideway 313 229 84 Pearl Harbor Naval Base Station 32 19 13 Honolulu International Airport Station 30 20 10 Lagoon Drive Station 14 10 4 Middle Street Transit Center Station 6 1 5 Contract Wide 16 15 1 TOTAL 411 294 117


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4.5 Section IV – City Center: Middle Street Transit Center Station to Ala Moana Center A. City Center Section Utilities and Guideway

CPP No.: FD-530 Contractor: AECOM Technical Services, Inc., Final Design Consultant (Engineer of Record) Contract Start Date: July 2012 Contract Substantial Completion: July 2020 Projected Completion of Work: July 2020

Project Description: The original City Center Section Utilities and Guideway (CCUG) final design contract consisted of utility relocations, roadway widening, and 4.12 miles of elevated transit guideway serving eight (8) passenger stations. The scope of the CCUG contract has been reduced to include only the design of utility relocations and roadway widening to facilitate future guideway design and construction by others. The remaining work is herein referred to as the City Center Utilities Relocation (CCUR) design.


Based on Expenditures* 97.7% On time (based on contract substantial completion date)**

Early Plan* 100%

Late Plan* 99.9% *Data as of April 24, 2020. **Further explanation is provided in the Schedule section.

_______________________________________________________________________________________________________

COST INFORMATION:







None N/A ---


SCHEDULE: Due to changes to save cost and delays by third party reviews, CCUR final design is scheduled to conclude in early

third quarter 2020. The completion date is July 31, 2020. __________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: Coordination with City and utility third parties to address review

comments for Task Orders (TOs) within the review process: TO2A Draft Rev. 1 v2 (4/27/20), TO2B Draft Rev. 1 (2/26/20), TO23A Draft Rev. 0 McNeill Offset (4/8/20), TO25 Rev. D (4/13/20), TO26 Rev. D (3/13/20), TO13 Draft Rev. 1 (4/17/20), Traffic Signal (TS)/Street Light (SL) Nimitz Draft Rev. 0 (4/16/20) and the Roadway Package IFC V4 (4/3/20).

Look Ahead: Complete and submit final design

drawings for TOs 17, 22, 24, 23A, 23B, 32, 25, 28, 2 and 13; the Traffic Signal/Street Light as well as update to the Roadway design plan package.


Current Contract Value¹: $57,889,307 Incurred in April²: $0 1Current Contract Value = Original contract value with Design Allowance + executed Change Orders 2Work has progressed and incurred amounts will be reflected as invoices are approved in the City’s C2HERPS system


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Activities this Month (continued):

Design Package submittals/resubmittals this month included: TO27 Draft Rev. 0 Comment Resolution to HDOT, HECO and Hawaiian Telcom (HTI) on 4/3/20. Roadway IFC Rev. 4 to DTS and HDOT on 4/3/20. TO28 Draft Rev. 0 Comment Resolution to Charter on 4/7/20. TO23A Draft Rev. 0 McNeill Offset to DTS and Utilities on 4/8/20. TS/SL Nimitz Draft Rev. 0 to DTS and HDOT on 4/16/20. TO25 Rev. D to DTS Utilities on 4/13/20 and to DTS and Utilities on 4/17/20. TO13 Draft Rev. 1 to City, DTS and Hawai‘i Gas on 4/20/20. TO17 Draft Rev. 0 Comment Resolution to HECO and HTI on 4/20/20. TO2A DRAFT Rev. 1 V2 to City on 4/28/20. TO27 IFC to City and HART.

Received official comments for TO2A Draft Rev. 1 v2 from Hawai‘i Gas (4/30/20); TO2B Draft Rev. 1 from Board of Water Supply (BWS) (4/24/20); TO13 Draft Rev. 1 from Hawai‘i Gas (4/22/20) and Hawai‘i Gas redlines (4/30/20); TO22 Draft Rev. 0 V2 from HECO (4/1/20 and 4/7/20); TO23A Draft Rev. 0 from HECO/Customer Installation Department (CID) (4/12/20), HECO/Powers (4/25/20) and DPP (4/24/20); TO23A Draft Rev. 0 McNeil Offset from Charter and AT&T (4/17/20), DTS (4/20/20) and HECO (4/27/20); TO23B Draft Rev. 0 from HECO (4/12/20), HECO/CID (4/14/20), HECO (Powers) on 4/25/20 and DPP (4/24/20); TO25 Rev. D from Charter (4/21/20); TO26 Rev. D from AT&T Corp (4/1/20), AT&T Public Sector Solutions (PSS) (4/10/20), DTS (4/6/20), HTI (4/13/20); TO27 Draft Rev. 0 Comment Resolution from HTI (4/9/20), HECO (4/13/20) and HDOT (4/14/20); TO32 Draft Rev. 0 from BWS (4/11/20) and HECO/CID (4/13/20); TO17 Draft Rev. 0 from HECO (4/5/20), TO17 Draft Rev. 0 Comment Resolution from HTI (4/24/20) and HECO (4/28/20); TO24 Draft Rev. 0 from HTI (4/2/20), DTS (4/13/20) and Charter (4/17/20); and TO28 Draft Rev. 0 from DTS (4/6/20), HECO and HECO/CID (4/20/20).

Continuing coordination with HECO and other concerned third party utility agencies (i.e. BWS, HTI, etc.) to finalize utility concerns and comments for pending design package submittal.

Continued coordination with other agencies with projects within City Center, as well as landowners and their consultants/contractors for development projects.

Continued support during construction via Request for Information (RFI) with CCUR contractors.

Continued coordination with utilities for all utility layouts for remaining dry utility task order packages, Traffic Signal and Street Light, as well as the final Roadway Packages.

Coordination with City and State agencies to process One-Time Review (OTR) and required permit approvals to allow construction to start.

Continued coordination with ROW team for ongoing negotiations for acquisitions.

Continued coordination and bi-weekly meetings with the DPP Director and staff for ongoing design task order packages review.

Look Ahead (continued):

Continue coordination with third parties on seeking variances to allow reduced spacing between utilities relative to preferred spacing requirements, especially on Dillingham.

Third party review and comments for Task Orders 27, 24, 17, 28, 2, 13, 26, 25, Street Lights and Traffic Signal, and Roadway Packages.

Finalize details for 138kV steel pole foundation design.

Finalize details for micropile needed for 138kV / BWS facilities crossing(s) on Dillingham Boulevard.

Finalize hydraulic/hydrology analysis for Kapalama Canal change order.

Negotiations for a change order to extend the contract scope and term to the end of CCUR for design services during construction, as well as final submittal packages.

____________________________________________________________________________________________________________________________________________________________________________________

KEY ISSUES (new issues are in bold font):

Working closely with the Construction team to put through exhibits for at-risk work for permitting purposes. Developed and provided an inspection set for the AT&T exclusive work in Area 1B for HART use and permitting routing.

Coordination with the Core Systems team for HECO facilities and impact to ROW, specifically easement purposes at Systems Site #19 on Dillingham Boulevard.

Several Finding of Merits have been processed for the proposals mentioned in previous monthly reports: (1) 138kV pole foundation design, (2) micropile structure design for crossings of 138kV and 42” waterline facilities, (3) management scope, (4) repackaging of Task Orders and (5) Design Services During Construction (DSDC) work to date. Currently, two were approved in March and three more this month. Two remain to be processed, 138kV Steel Pole Foundation Design and DSDC work, per HART change procedures for final change amendment of contract.

HART is working with third party utilities as well as City agencies to better streamline reviews to prevent further slippage in design schedules.

____________________________________________________________________________________________________________________________________________________________________________________

KEY MILESTONES:

Submittal of TO27 IFC, Roadway IFC Rev. 4, TO28 Draft Rev. 0 Comment Resolution, TO23A Draft Rev. 0 McNeill Offset, TS/SL Nimitz Draft Rev. 0, TO25 Rev. D, TO13 Draft Rev. 1, TO17 Draft Rev. 0 Comment Resolution and TO2A DRAFT Rev. 1 V2.


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B. City Center Utilities Relocation (CCUR) Indefinite Delivery/Indefinite Quantity (IDIQ) CPP No.: DBB-511 Contractor: Nan, Inc. Contract Start Date: May 2018 Contract Term Completion: May 2022 Projected Completion of Relocation Work: October 2022

Project Description: The CCUR contract is a unit priced, task order contract that relocates utilities in advance of the City Center Guideway and Stations construction work. It provides utility relocation construction services for a variety of utilities along the civil roadway construction throughout the City Center segment of the HRTP. The construction services to be provided will include, but are not limited to, permanent and temporary wet and dry utility relocation work which will include miscellaneous, as-needed site work, installation of permanent/temporary utility poles, duct bank construction, and other utility installation support structures.


Physical % Complete* 7.9%**

5 months behind*** Early Plan* 49.4%

Late Plan* 39.0% *Data as of April 24, 2020. **The % complete is for work in place and does not include eliminated scope. HART is currently reviewing the EAC submitted by CEI in March for all the work required prior to the P3 contractor commencing their work; budget and percent complete are subject to change. ***The Execution Plan has been updated to reflect the most current strategies to execute the work and status of progress.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:

DBE Participation Task Orders

Actual DBE Participation: $0 Number of Task

Orders Issued Amount ($)

DBE % Attained: 0% Task Orders Previously Issued 14 $378,994,598

Task Orders Issued this Month 0 $0

Amendments to Task Orders 0 $0

Total Task Orders Issued 14 $378,994,598


Current Contract Value¹: $400,000,000 Incurred in April: $1,113,065 1Current Contract Value = Original contract value + executed Change Orders


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SCHEDULE: Mitigations have been incorporated into the schedule accounting for the Projected Completion of CCUR

Relocation Work to finish by October 2022, including: o Allowance for concurrency of specific activities. o Trenching permits based upon approved 90% design, ahead of IFC. o Early long lead material procurements based on approved 90% design and bulk purchasing. o Defined 138kV pole procurement – this is critical and impacting interim Area 1A completion, but has not

impacted the overall project completion. o Started scope at risk based upon approved 90% design (i.e. Area 1A Electrical & Comm work, jet grouting). o Evaluated and reduced activity durations based on latest drawing (i.e. Kapalama Bridge, infrastructure &

removals). o Temp connections. o Descoping of certain civil improvements that would be more appropriately performed by the P3 contract.

Multiple areas have experienced schedule impacts this period. Explanations are included in the Key Issues section below.

Cleared 22% of proposed shaft locations, based on current design decisions. All Traffic Signals and Street Lights 90% design submitted by May 2020. 90% design complete – mid-Q3 2020. All Wet Utility task orders under construction Q3 2020. All Dry Utility task orders under construction Q3 2020. HECO completes all electrical design requirements Q4 2020. Final roadway revision encompassing all changes Q2 2020.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: Overall: Structural reinforcement design for duct banks within

close proximity to the columns received HECO approval on April 2, 2020. Epoxy coating is required on both sides of manholes throughout City Center, in all areas. HART Environmental and HECO Environmental agreed on phased testing in highly likely needed areas; the Prioritization Plan was sent to HART Environmental.

All Area 1: 138kV pole procurement duration mitigation is critical. HECO is unable to assist HART in purchasing poles utilizing their existing vendor contract. HECO provided HART other pole vendors that met their requirements, with RFI’S out for pricing and availability.

Area 1A: A HECO infrastructure Pre-Construction meeting was held, followed by HECO low-risk work commencing between MH 102 and MH 103. AT&T Corp. provided a proposal for temporary connection, pending AT&T PSS in early May. AT&T anticipates 3-months to get started once approved, due to contracting issues.

Area 1B: Potholing for existing utilities continues, based on Rev. D submittal. Kapalama Utility Bridge 90% approval expected in July. Two major issues need resolution: who will own the bridge and flood elevation. Completion is impacted by the Kapalama Bridge Design and permitting delay.

Area 1C: Remaining Rev. D design plans for TO-13 (wet) and TO-25 (dry) submitted. Potholing for existing utilities continues, based on Rev. D submittal. CEI completed the horizontal and vertical (cross-section) alignment exhibit on potential root damage of the Kamani trees located between Kapalama Canal and Ka‘aahi Street.

Look Ahead: All Area 1: HART continues to meet

weekly and to provide regular updates and address HDOT and DTS Traffic Management Plan (TMP) requirements and review HART’s actions, progress and status of open comment resolution items outlined in the Dillingham Controlled Access TMP Technical Memo, including the implementation commitments of key management mitigation measures.

Area 1A: Receive approval and commence installation of remaining HECO low-risk duct bank work east of Laumaka. Eliminate barrels on freeway by temporary restriping. Obtain TO-22 (dry) IFC, inclusive of 138kV revisions.

Area 1B: Wet and dry OTR expected mid-May. Kapalama Bridge second submittal expected May 6, 2020. Targeting August 2020 to start Kapalama Bridge construction. There is a significant differential between CEI and Nan for the construction costs of the Kapalama utility bridges – targeting completion of negotiations to mitigate by June 1, 2020.


62 | P a g e

Activities this Month (continued): Area 2: Jet grouting soil stabilization and groundwater control for

new duct lines and manholes below the water table has been completed, with the exception of misaligned structural columns under existing manholes. HECO manholes arrived as expected. Epoxy coating substitute approved by HECO. Nan was granted temporary access to the Department of Accounting & General Services (DAGS) as an equipment only storage area, through May 15, 2020. Jet grout spoils hauled outside of rail corridor were tested and came back clean. Critical path is driven by the TS/SL Design to start the TS/SL installation work. Area 2 (most developed area) and Area 1C (least developed area) TS/SL Designs are packaged together and completion of the design package was delayed another month due to its coordination with the Area 1C Design.

Area 3: Demolition of existing sewer and waterline continues to clear future guideway foundations. Several new historical structures were found while excavating appears to be different than the structures previously discovered. Findings were submitted to the state for assessment. Obtained TO-27 (dry) IFC, enabling cabling work to commence. HECO variance approved for existing duct bank clearance to Guideway Pier 727, eliminating approximately 800 linear feet (LF) of 46kV relocation, and reducing disruption to HECO services.

Area 4: AECOM analyzed dry (TO-32) comment conflicts between BWS and HECO regarding clearance requirements. Previously completed Environmental Impact Statement (EIS) data obtained, allowing an alternative placement of Pier 759. Design slippage impacted area completion.

Area 5: Potholing commenced. Obtained TO-16 (dry) trenching permit. Design slippage impacted area completion.

Area 6: CEI provided Nan a defined NTP, as a clarification to the original NTP issued back in March. Letter to authorize dry utility work, additional jet grouting and requested submittals for a minimum of the first 90-days of work. The contractor continued waterline and sewer work and completed initial soil stabilization/jet grouting of trenches below the water table. HECO completed exposing the excess Fluidized Thermal Backfill (FTB) surrounding the 138kV. Design slippage impacted area completion.

Look Ahead (continued): Area 1C: Initial Rev. D Traffic Signal &

Street Light package submittal delayed to mid-May. CEI proposed Nan complete a non-destructive slot trench along ductline limits to determine potential root damage to obtain a final decision on how the trees will be affected. Work completion to follow the Construction Right-of-Entry (CROE) at Honolulu Community College (HCC), anticipated by May 29, 2020.

Area 2: Excavation for HECO manholes to commence early May; delay due to epoxy coating requirement clarifications.

Area 3: Demolition/removal of existing and abandoned utilities and new infrastructure continues. HDOT repair submittals and restoration of both the seawall and Nimitz Highway slip deck structure.

Area 4: Negotiation of Task Order scope of work to be scheduled for the work area between Cooke and Ward. Obtain TO-32 (dry) comment resolution cut sheets and OTR.

Area 5: Obtain TO-17 (dry) IFC. Commence wet and dry utility relocation and civil improvements.

Area 6: Work will continue on jet grouting for HTI and HECO infrastructure. Nan will continue to submit estimates and work plans to pursue permits in an effort to release all dry utility work once plans are finalized. Low risk work will continue to be released to Nan.

__________________________________________________________________________________________________________________________________________________________

KEY ISSUES (new issues are in bold font):

Cost or schedule for the CCUR contract may be impacted significantly if these issues aren’t resolved: o Design Finalization: Completion of the dry utility plans by AECOM, and approval by the utilities, including

the City. Design decisions are being finalized and incorporated into plans and profiles for review and approval by utilities. CCUR Area Target Finish dates continue to be impacted by extended completion of IFC design due to ongoing and additional outstanding comment resolution items from the reviewing parties. Mitigations to the construction schedule have been incorporated to compensate and improve the projected completion, however final design approvals are critical to meeting the projected construction duration.

o Mitigation efforts: AECOM is scheduled to complete 90% submittals by Q3 2020. The review time is subject to the City and third parties’ review and continued interface. AECOM is coordinating with utility agencies to shorten the remaining design review process by holding


63 | P a g e

informal comment resolution review sessions. HART is continuously strategizing with utility stakeholders on steps to shorten review and approval response time. In parallel, HART, CEI and Nan in coordination with the utility stakeholders, are analyzing and agreeing on work scope that can start at limited risk based on current design levels to mitigate IFC design schedule extensions. HECO, HTI and AT&T have all allowed HART the ability to move forward in Area 1A in this regard.

o HART Right-of-Way: Currently working to complete acquisition of property within CCUR. Current focus is on the following properties: Takara Printing, Bishop Estate – Club Cleopatra, Iwilei Station - HECO, General Services Administration (GSA) – Halekauwila St. by Mililani St., Howard Hughes and Ka’a Ltd Partnership.

o Mitigation efforts: DAGS allowed HART temporary access as an equipment only storage area, through May 15, 2020, with ongoing discussions for permanent access. HCC acquisition still on target by Q2 2020, which also opens up the area to become construction yards, as well as additional areas along Dillingham. HART received Executive Decision Document (EDD) approval to obtain the entire Takara Printing parcel; still pending the owner’s final decision. HART Environmental was able to obtain access to begin the assessment on Hawaiian Electric property at Iwilei. ROW will obtain access after the environmental assessment is completed, estimated Q3.

o Permitting: Trenching and street usage permits are taking a significant amount of time and coordination to obtain. The contractor is doing what they can to respond to concerns and issues, however concerns such as controlled access along Dillingham require more time for planning and higher-level agreements. These efforts are currently underway in order to ensure a high degree of collaboration amongst all stakeholders.

o Mitigation efforts: Per the Mayor’s request, daily meetings are being setup between HART and DPP Directors and staff to iron out outstanding issues and assist in obtaining approval for trenching permits. Management level discussions are also ongoing to implement expedited review/approval processes to finalize 100% plan packages and sign-off with the agencies allowing HART to obtain trenching permits sooner. Weekly meetings continue to be held between HART and DTS to discuss and work through upcoming and expected issues, with a focus on Controlled Access. The third-party consultant brought on board to expedite permitting on behalf of the City has enabled all of Area 1B Controlled Access Traffic Control Plan’s (TCP’s) to be reviewed, revised and accepted as noted.

o HECO Agreements: The Nov. 25, 2013 agreement with HECO allows HECO to complete the electrical design up to 2 years after receiving the final infrastructure design. Completion of relocation activities relies on more aggressive completion durations in order to meet the project’s needs. HART and HECO continue to work together to ensure the construction schedule is met. A general agreement was in place, as of Q4 2019, to expedite electrical design times to meet schedule needs.

o Mitigation efforts: HART and HECO meet monthly or more frequently as required, to review schedule assumptions and requirements to maintain and improve the schedule based on the general agreement. Regular, informal communications occur on a daily basis.

o Long lead Material Procurement: Estimates for the duration of long lead materials have been adjusted in the schedule based on information provided by HECO for electrical equipment to be purchased under the CCUR contract. These corrected durations have contributed to the critical paths associated with CCUR Area Target Finish dates. The 138kV pole procurement cycle is driving the longest path completion of Area 1A, although through other schedule mitigations of construction activities for this path, the completion date has improved from Oct. 30, 2021 to Oct. 1, 2021. The pole calculations from the supplier were not accepted by HECO and require an additional submittal cycle, which can impact future updates. HECO has required that HART and its contractors are solely responsible for all material procurement orders and there is currently no exception for this order. HECO receives preferred delivery durations (several months less than what Nan was quoted), when they order the poles under their alliance agreement with the supplier. Further delays may result in the requirement for an overlap agreement with HECO to allow the 138kV to remain aerial during the guideway build. Final review and acceptance by HECO of the 90% status for TO-17 dry utilities package in Area 5 is preventing HECO’s development of the Long Lead Material


64 | P a g e

Procurement lists, impacting the Area 5 completion date, which has moved out from April 9, 2021 to April 23, 2021.

o Mitigation efforts: HECO is unable to assist HART in purchasing poles utilizing their existing vendor contract. HECO provided HART with other pole vendors that met their requirements, which were sent out for pricing and availability. An additional step has been taken to develop an ordering process. A meeting was held to review the final material list and HMS’s recommendation to order bulk for other areas in CCUR. Once a contractor quote is submitted to HART and acceptance is granted by HECO, a materials order can be placed. For all other electrical materials for this project, HART CEI will work with Nan who will expedite the orders timely and coordinate with HECO regularly to obtain the additional listings as HECO is provided the infrastructure designs necessary to begin their electrical design and develop the lists.

__________________________________________________________________________________________________________________________________________________________

KEY MILESTONES:

Construction Status1

NTP Target Finish2 Installed Complete3

Area 1A: Dillingham: Middle to Mokauea 20-Sep-19 1-Oct-21 4.1%

Area 1B: Dillingham: Mokauea to Waiakamilo 20-Sep-19 17-Oct-22 0.9%

Area 1C: Dillingham: Waiakamilo to Ka‘aahi 01-Feb-20 09-Sep-22 0.7%

Area 2: Ka‘aahi Street 02-Feb-19 10-Feb-21 23.5%

Area 3: Nimitz Highway 20-Sep-19 04-Aug-21 7.9%

Area 4: Halekauwila Street 24-Jan-20 26-May-22 0.5%

Area 5: Queen Street 01-Oct-18 23-Apr-21 2.4%

Area 6: Kona Street 01-Mar-19 30-Jul-21 10.0%

1 Based on 4/24/2020 data date. Multiple Design Packages are incorporated into each area. 2 Based on double shifts, 6 days per week, 10 hours per shift. 3 HART is currently reviewing the Estimated Cost at Completion submitted by CEI in March for all the work required prior to the P3 contractor commencing their work. The percentages shown are based on the current contracted amount. __________________________________________________________________________________________________________________________________________________________

QUALITY MANAGEMENT: No major quality issues identified this period.

CCUR NCR Log (Issued by Nan)


8 5 3


65 | P a g e

4.6 Professional Services A. Program Management Contractor Contract

CPP No.: MM-902 Contractor: HDR Engineering, Inc. Contract Start Date: January 1, 2017 Contract Completion Date: December 31, 2022 Description of Work: Oversee the successful design and construction of the full Honolulu Rail Transit Project (HRTP), which includes providing personnel with relevant transit design, construction and operations experience and leadership in the various areas, including construction management, design management, project controls, procurement and contracts, right of way, public and business outreach, safety and security, quality assurance, environmental planning, and federal programmatic compliance.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:






Cumulative Previously Reported $0

None N/A ---

Cumulative Current Report $0

*Monthly actuals are based on Pay App Verification values and are reconciled with the city’s C2HERPS system instead of CMS.

Jan

-17

Mar

-17

May

-17

Jul-

17

Sep

-17

No

v-1

7

Jan

-18

Mar

-18

May

-18

Jul-

18

Sep

-18

No

v-1

8

Jan

-19

Mar

-19

May

-19

Jul-

19

Sep

-19

No

v-1

9

Jan

-20

Mar

-20

May

-20

Jul-

20

Sep

-20

No

v-2

0

Jan

-21

Mar

-21

May

-21

Jul-

21

Sep

-21

No

v-2

1

Jan

-22

Mar

-22

May

-22

Jul-

22

Sep

-22

No

v-2

2

Actual $ Per Month Forecast $ Per Month Actual % Forecast %

Actual 60.0 %

04/2020





66 | P a g e

WORK PROGRESS: Activities this Month:

21 HDR staff contracted through HART. Look Ahead:

Continue to support the design and construction of the HRTP, including assessing management needs in Project Controls.

KEY ISSUES:

Based on the average monthly expenditure rate, the current contract total will be exhausted by June 2021.

Subcontractor charges paid to date (from beginning of contract) is $5,457,574.92.


67 | P a g e

B. Construction Engineering and Inspection (CEI) West CPP No.: MM-290 Contractor: PGH Wong Engineering, Inc. Contract Start Date: January 9, 2014 Contract Completion Date: December 31, 2020 Note: West CEI Services Agreement Amendment #5 was approved by HART, extending the services completion date until Dec. 31, 2020 and increasing the Agreement budget to a total of $93,132,480. Description of Work: Provides construction, engineering, and inspection services for construction contract compliance, construction scheduling, construction cost estimating, support, on-site field oversight, project controls and related construction support for the west section of the project.

COST INFORMATION:



DBE % Attained: 12.95%*

*Percentage has been adjusted to account for the current contract value amount.




00005 Amendment 5 $2,900,000


* Monthly actuals are based on Pay App Verification values and are reconciled with the city’s C2HERPS system instead of CMS.

Jan

-14

Feb

-14

Mar

-14

Ap

r-1

4

May

-14

Jun

-14

Jul-

14

Au

g-1

4

Sep

-14

Oct

-14

No

v-1

4

Dec

-14

Jan

-15

Feb

-15

Mar

-15

Ap

r-1

5

May

-15

Jun

-15

Jul-

15

Au

g-1

5

Sep

-15

Oct

-15

No

v-1

5

Dec

-15

Jan

-16

Feb

-16

Mar

-16

Ap

r-1

6

May

-16

Jun

-16

Jul-

16

Au

g-1

6

Sep

-16

Oct

-16

No

v-1

6

Dec

-16

Jan

-17

Feb

-17

Mar

-17

Ap

r-1

7

May

-17

Jun

-17

Jul-

17

Au

g-1

7

Sep

-17

Oct

-17

No

v-1

7

Dec

-17

Jan

-18

Feb

-18

Mar

-18

Ap

r-1

8

May

-18

Jun

-18

Jul-

18

Au

g-1

8

Sep

-18

Oct

-18

No

v-1

8

Dec

-18

Jan

-19

Feb

-19

Mar

-19

Ap

r-1

9

May

-19

Jun

-19

Jul-

19

Au

g-1

9

Sep

-19

Oct

-19

No

v-1

9

Dec

-19

Jan

-20

Feb

-20

Mar

-20

Ap

r-2

0

May

-20

Jun

-20

Jul-

20

Au

g-2

0

Sep

-20

Oct

-20

No

v-2

0

Dec

-20


Actual 94.3%

04/2020





68 | P a g e

WORK PROGRESS: Activities this Month: Resident Engineers (REs) provided the weekly project status and

issues briefings at the weekly HART Project Managers (PM) meetings.

RE’s managed assigned projects as the HART on-site field representatives for CEI, managing contract correspondence and contract change administrative processes, issuing Field Change Notices (FCNs) when required, and overseeing work.

Continued monitoring fabrication of Hālawa (Aloha Stadium) Station canopy supports and installation of the canopies at FHSG and KHSG stations.

Updated Monthly Progress Report Dashboards for all stations. Work-off of backlogged claims and changes progressed. Continue implementation of contract closeout processes for

WOSG and FHSG in anticipation of completion by the end of 2nd quarter 2020. Pre-final Completion Inspections were conducted at Hō‘ae‘ae (West Loch) and Honouliuli (Ho‘opili) Stations.

Look Ahead: Turning over infrastructure to allow

Core Systems to continue their installation.

Continue to monitor and track station canopy fabrication and installation activities.

Oversee construction of assigned projects.

Closeout the UH West O‘ahu Park and Ride & UHWO Campus Road “B” (UHPRB) contract.

Continue closeout processes for WOSG and FHSG contracts and start them for KHR.

Change Orders Processed

CONTRACT FOM NSM SON CCO

UHPRB 0 1 1 3

WOSG 1 1 1 2

FHSG 1 0 0 0

KHSG 1 1 1 0

KHR 2 0 0 0

_______________________________________________________________________________________________________

KEY ISSUES:

The COVID-19 pandemic is impacting delivery of the contracted station works; mitigation for which is not yet defined. However, construction activities are continuing to proceed if at impacted pace.

Completing Core Systems access requirements and balance of structures conduit for CSC follow on work.

Continuation and completion of canopy installations.

Continue working-off of backlog of outstanding claims/change issues.


69 | P a g e

C. Construction Engineering and Inspection (CEI) East CPP No.: MM-596 Contractor: Stantec Consulting Services Inc. Contract Start Date: September 14, 2015 Contract Completion Date: December 31, 2021 Description of Work: Provides construction, engineering, and inspection services for construction contract compliance, construction scheduling, construction cost estimating, support, on-site field oversight, project controls and related construction support for the east section of the project.

_______________________________________________________________________________________________________

COST INFORMATION:







None N/A ---



Sep

-15

No

v-1

5

Jan

-16

Mar

-16

May

-16

Jul-

16

Sep

-16

No

v-1

6

Jan

-17

Mar

-17

May

-17

Jul-

17

Sep

-17

No

v-1

7

Jan

-18

Mar

-18

May

-18

Jul-

18

Sep

-18

No

v-1

8

Jan

-19

Mar

-19

May

-19

Jul-

19

Sep

-19

No

v-1

9

Jan

-20

Mar

-20

May

-20

Jul-

20

Sep

-20

No

v-2

0

Jan

-21

Mar

-21

May

-21

Jul-

21

Sep

-21

No

v-2

1


Actual 64.1 %

04/2020





70 | P a g e

WORK PROGRESS: Activities this Month: Current Stantec East CEI support for the HRTP is at

approximately 64.1% of total contract value. Performed CEI services for the AGS DB, On-Call III, On-Call

IV, CCGS DB/P3, and CCUR projects throughout the east section project limits.

Implemented COVID-19 safe work practices in the field and at all project office locations.

AGS DB overall construction progress is at 65% - Guideway progress is at approximately 67%, and Stations are at approximately 11%.

Station shaft progress is at approximately 99% and structural steel is under construction.

Disability and Communication Access Board (DCAB) design review approval received for all four stations.

Precast Yard activities ongoing: 2,564/2,708 segments completed (95%).

Supported HART in the review of the AGS Project Limit Extension and analysis.

Provided detailed schedules relating to multiple scenarios for the CCUR construction activity required in support of the P3 access dates.

Provided CEO consultant evaluation summary of Stantec contract for construction progress of ongoing projects along the East Section.

Look Ahead: Working with HART to monitor construction

progress in support of the current substantial completion dates for ongoing AGS DB and CCUR projects.

Continuing to monitor staff resources and overall East CEI II project budget with additional HART scope requests.

Continue to work with HART in support of construction completion to support the P3 planned activities.

Supporting HART with the potential addition of a second contractor for CCUR to include the review of phasing, CEI II staffing, and potential schedule improvements to support the P3 planned activities. Working with HART PM to update organizational structure to meet planned construction activities.

Continuing to identify a Public Involvement (PI) manager to replace the manager who left the project – interviews conducted and finalizing candidate selection.

_______________________________________________________________________________________________________

KEY ISSUES:

No current contractual issues.


71 | P a g e

D. General Engineering Consultant CPP No.: MM-913 Contractor: CH2M Hill, Inc. Contract Start Date: December 5, 2013 Contract Completion Date: July 4, 2021 Description of Work: Task 01 – Scheduling and Estimating Support: Task Order 01 provides staff augmentation to support scheduling and cost estimating services through the design and construction phase of the Project.

Task 02 – Interface Management and Coordination: Provide oversight of technical coordination and Configuration Management.

Task 03 – Environmental and Planning: Provide environmental and planning support to ensure compliance with appropriate decision documents for the Project; integration with other applicable state or city entities for systems, station, land use, and operation planning.

Task 04 – Design Management Services: Engineering and architectural design management services for the duration of the project.

Task 05 – Program Management and Deliverables: Program Management services throughout the entire duration of the Project to include, but not limited to the Work Breakdown Structure, Budget Staffing Plan, Monthly Progress and Status Reports, and Contract Administration.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:

Task Description Original Value Current Value Incurred-to-Date

1 Scheduling and Estimating Support $13,187,310 $22,556,723 $18,768,737

2 Interface Management and Coordination $5,644,829 $4,097,085 $3,441,971

3 Environmental and Planning $6,537,705 $20,303,965 $12,238,170

4 Design Management Services $16,986,250 $34,866,501 $29,068,178

5 Program Management and Deliverables $2,434,232 $1,565,057 $1,322,971

OD Other Direct Expenses $1,352,951 $1,339,444 $978,618

Total $46,143,277 $84,728,775 $65,818,643







None N/A ---






72 | P a g e


________________________________________________________________________________________________________________________________________________________________________________________________________________________

WORK PROGRESS: Activities this Month: Look Ahead: Task 01: Produced March schedule updates for PMOC meetings. Outlined schedule

updates and progress. Maintained HART’s Master Project Integrated Schedule (MPIS); December

2025 Substantial Completion with 64 days of contingency. Operation Readiness – Segment 1 Turnover date is Dec. 20, 2020.

Provided review and analysis of STG’s Over the Shoulder Mitigation Schedule.

Reviewed Elevators & Escalators schedule for coordination of installation activities in the station contracts.

Continued supporting Design and Construction with City Center Utility and Guideway/Station coordination of activity predecessors.

Provided Independent Cost Estimate (ICE) Cost to Complete for the following: o Pearl Harbor Station Elevated Pedestrian Walkway o Kuala Left Turn Lane Funding Source Split o Keone‘ae Station Park & Ride o DBOM949 TES Conduit Protection at Piers o DB600 UH West O‘ahu Station Entrance Building Rev2

Produced Monthly Internal Schedule Progress Report. Report outlines progress on all ongoing projects.

Provided administrative support for Rapid Transit Stabilization Agreement (RTSA) activities.

Continued the implementation of existing HART projects into the Oracle Unifier system.

Continued validating previous CCUR vendor invoices to reconcile with the Oracle Unifier system.

Reviewed all Detail Forecast Worksheets for month-end reporting, updated variance report for the forecast sheets, and made notes as required. Completed monthly EAC requirements.

Continued reviewing request for payment for all Professional Services and Construction contracts – ensured proper coding.

Reviewed contingency for all Contract Packaging Plan’s (CPPs) project-wide. Continued to review all ROW transactions to ensure that Tax Map Keys

(TMKs) and parcels completed encompass required/approved tasks. Data is compiled independent of the ROW team and then checked for reasonableness versus the executed transaction.

Task 01: On-going support of ICE development or reviews of

cost estimates prepared by the CEI team for independent quality assessments. The following are projected ICE’s: o Update quantity takeoffs and Costs for CCUR

Wet/Dry Utility Task Orders o AGS Extension Limits Validation/Cost Benefit

Analysis o PMOC/Board Presentation of CCUR EAC o ICE for Requests for Change from Contractor

(RFCC’s) and Requests for Change by HART (RFCR’s)

o FOM/Negotiation Strategy Memo (NSM) Review and Approval

Continue updates of Monthly Schedule reports and analysis.

Continue providing administrative support for RTSA activities.

Incorporate updates from the Accepted as Noted AGS mitigation schedule into the MPIS.

Secondary research and audit projects around the review of all AECOM billing and On-Call construction projects to analyze and develop “benchmark pars” for material utilization, equipment, and manpower since inception.

Continue to refine the ROW Asset Review Project to ensure that HART has all the confirmed, estimated and “pro forma” tasks listed for the entire 20-mile project.

Continue to implement the Oracle Unifier system on parts of the Business Systems, Scheduling and Cost Team Integration.

Dec

-13

Jan

-14

Feb

-14

Mar

-14

Ap

r-1

4M

ay-1

4Ju

n-1

4Ju

l-1

4A

ug-

14

Sep

-14

Oct

-14

No

v-1

4D

ec-1

4Ja

n-1

5Fe

b-1

5M

ar-1

5A

pr-

15

May

-15

Jun

-15

Jul-

15

Au

g-1

5Se

p-1

5O

ct-1

5N

ov-

15

Dec

-15

Jan

-16

Feb

-16

Mar

-16

Ap

r-1

6M

ay-1

6Ju

n-1

6Ju

l-1

6A

ug-

16

Sep

-16

Oct

-16

No

v-1

6D

ec-1

6Ja

n-1

7Fe

b-1

7M

ar-1

7A

pr-

17

May

-17

Jun

-17

Jul-

17

Au

g-1

7Se

p-1

7O

ct-1

7N

ov-

17

Dec

-17

Jan

-18

Feb

-18

Mar

-18

Ap

r-1

8M

ay-1

8Ju

n-1

8Ju

l-1

8A

ug-

18

Sep

-18

Oct

-18

No

v-1

8D

ec-1

8Ja

n-1

9Fe

b-1

9M

ar-1

9A

pr-

19

May

-19

Jun

-19

Jul-

19

Au

g-1

9Se

p-1

9O

ct-1

9N

ov-

19

Dec

-19

Jan

-20

Feb

-20

Mar

-20

Ap

r-2

0M

ay-2

0Ju

n-2

0Ju

l-2

0A

ug-

20

Sep

-20

Oct

-20

No

v-2

0D

ec-2

0Ja

n-2

1Fe

b-2

1M

ar-2

1A

pr-

21

May

-21

Jun

-21

Jul-

21


Actual 77.7 %

04/2020


73 | P a g e

Activities this Month (continued): Task 02:

Configuration Management (CFM) and Closeout activities performed: o Compiled product data and tabulation for spare parts and additional

materials, as requested by HART Readiness and Activation. o Prepared and finalized a letter to Hitachi Rail directing them to compile

documentation regarding their CFM activities for verification. o Had over 20 informal discussions or e-mail exchanges with various

HART personnel to discuss: compilation of a list of spare parts for the first two years of operations and maintenance; continued closeout of the West Side Stations Groups (WSSG) contracts with special emphasis on the operations and maintenance manuals; and assessment of HRH’s adherence to their CFM requirements.

o Written evaluation of a request by a P3 Priority-Listed Offeror for changes to their organizational structure for operations and maintenance, and participated in an associated workshop meeting.

o Organized and chaired weekly Elevated Issues meetings for the WSSG contracts to address residual complex issues prior to closure.

Look Ahead (continued): Task 02:

CFM and WSSG Closeout activities that will be worked on are: o Liaise with HART Safety & Security (S&S) to

ascertain the status of S&S closeout activities for WSSG.

o Schedule, organize and chair meetings of the HART Configuration Control Committee.

o Compile lists of required Warranties for the WSSG contracts and update lists of O&M manuals.

o Commence assessment of documentation of the CFM activities being done by the Core Systems Contractor (HRH).

o Schedule, organize and chair weekly WSSG Elevated Issues meetings.

o Address review comments on the recent (2/2020) revision of the Configuration Management Plan.

Task 03: Permits – assisted in obtaining an extension of the Stream Channel

Alteration Permit (SCAP) for Waiawa Stream (to June 2025). Coordinated with the CCUR design team on stream-related permit applications for the Kapalama Canal pedestrian/utility bridges. Provided schedule review and update for permitting to support the Kamehameha Highway 138kV relocation effort.

Environmental Analyses and Documentation – responded to an inquiry about the potential impact of on-street parking removal from a shift in straddle bent column location on Halekauwila Street near Mother Waldron Park.

Programmatic Agreement (PA) Compliance – subconsultant HHF Planners submitted the final Cultural Landscape Report for Walker Park, completing the last of three studies on impacted historic parks. A draft work plan for the Parks Improvement Plan, which included public charrettes, is being revised because of near-term restrictions on gatherings.

On-Call Support for Right of Way, Utilities, Environmental Planning – assisted DTS with a U.S. Department of Transportation (DOT) Better Utilizing Investments to Leverage Development (BUILD) Grant application for partial funding of the Pouhala (Waipahu Transit Center) Station makai entrance and Waiawa (Pearl Highlands) Station pedestrian bridge. Submitted data, narrative, and reference materials on transit ridership projections, modal access breakdown, traffic volumes on surrounding street, vehicle travel-time savings, safety, existing and future bicycle facility connections, land use, population densities, and environmental impacts. Subconsultant Steve Nimz submitted a quarterly inspection report for palms relocated to Irwin Park and an assessment of two monkeypod trees on Kamehameha Highway uplifting portions of the adjacent sidewalk.

Task 03: Permits – prepare SCAP application for AGS design

changes in Kalihi Stream, prepare WOFH community noise permit application, and prepare request to extend the Coast Guard advance approval for 8 stream/waterway crossings.

Environmental Analyses & Documentation – complete draft 4(f) analysis for straddle bents affecting Mother Waldron Park. Complete Quality Control (QC) reviews and submit environmental review documents for straddle bents on Dillingham Boulevard in front of the six Quonset huts and for new staging areas known as “Iwilei Triangle” and “Ualena 5 Lots.”

PA Compliance – complete subcontracting to bring on board a subcontractor to repurpose true kamani and monkeypod trees on Dillingham Boulevard slated for removal.

On-Call Support for Right of Way, Utilities, Environmental Planning – develop updated flyover animation for the rail corridor.

Task 04: Reviewed geotechnical documentation of the parking lot at Leeward

Community College to determine possible causes of settlement occurring there.

Designed and developed West Side Stations Corrective Measure Exhibits to address items identified during the Station Site Walk-Through.

Provided recommendations for P3, Pearl Highlands Station, and Kuala Street left-turn work in regard to a third-party request to install a signalized eastbound pedestrian crossing.

Reviewed 21 design submittals, 40 NCRs, 9 Field Design Changes, and 4 Notice of Design Changes for the Airport Guideway and Stations contract. Attended Task Force Meetings, presubmittal workshops and comment resolution meetings.

Reviewed and provided Request for Information (RFI) responses regarding P3 requirements to accommodate Kuala Street Left-Turn construction for Kuala Street Left-Turn.

Performed quantity takeoffs in preparation for the CCUR 2 procurement effort.

Task 04: Continue to provide engineering support to CCUR to

evaluate possible guideway configuration changes to minimize utility relocation costs.

Continue to provide technical support to the CEI team overseeing the Airport Guideway and Stations contract.

Continue participation in third-party coordination meetings (technical meetings and management meetings) for various contracts. Third parties include HECO, HDOT, Department of Health (DOH), Airport, Navy and UH West O‘ahu.

Continue to perform design reviews in support of the KHG 138kV undergrounding contract.

Continue to provide construction support for the Kamehameha Highway Resurfacing project.


74 | P a g e

Activities this Month (continued): Task 05: Monitored contract labor and sub-consultant expenditures. Updated Monthly Estimate at Completion (EAC). Participated in preparation of monthly reports. Reviewed performance of all tasks based on attachments to invoice. Received chart describing contract cost trends. Discussed organizational change with Design reporting directly to Project

Director.

Look Ahead (continued): Task 05: Review five tasks versus the cost and schedule. Continue to monitor contract labor and sub-consultant

expenditures. Update Monthly EAC. Participate in preparation of monthly reports. Discuss changes with scheduling staff.

________________________________________________________________________________________________________________________________________________________________________________________________________________________

KEY ISSUES: Task 01:

No current contractual issues. Task 02:




Contract extends through to July 4, 2021.

There is one option year remaining on the contract.


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E. Core Systems Support CPP No.: MM-962 Contractor: Lea+Elliott, Inc. Contract Start Date: February 11, 2014 Contract Completion Date: September 10, 2022

Description of Work: Provide design and construction management oversight for the Core System Design-Build-Operate-Maintain (CSDBOM) Contract, to include system commissioning, passenger services start-up, and pre-revenue operations and maintenance activities.

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

COST INFORMATION:







None N/A ---



WORK PROGRESS: Activities this Month: Project Management:

o Ten (10) letters were received from HRH and reviewed. Nine (9) letters were finalized and issued by the Core Systems Oversight Consultant (CSOC).

o Twelve (12) RFIs were received and eight (8) RFIs were responded to this period. o The CSOC received 164 submittals and completed 95 submittal reviews during this

period.

Look Ahead: Continue to monitor, observe,

witness, and report on the Core Systems Contractor’s daily activities on-site and at the factories.

Feb

-14

Ap

r-1

4

Jun

-14

Au

g-1

4

Oct

-14

Dec

-14

Feb

-15

Ap

r-1

5

Jun

-15

Au

g-1

5

Oct

-15

Dec

-15

Feb

-16

Ap

r-1

6

Jun

-16

Au

g-1

6

Oct

-16

Dec

-16

Feb

-17

Ap

r-1

7

Jun

-17

Au

g-1

7

Oct

-17

Dec

-17

Feb

-18

Ap

r-1

8

Jun

-18

Au

g-1

8

Oct

-18

Dec

-18

Feb

-19

Ap

r-1

9

Jun

-19

Au

g-1

9

Oct

-19

Dec

-19

Feb

-20

Ap

r-2

0

Jun

-20

Au

g-2

0

Oct

-20

Dec

-20

Feb

-21

Ap

r-2

1

Jun

-21

Au

g-2

1

Oct

-21

Dec

-21

Feb

-22

Ap

r-2

2

Jun

-22

Au

g-2

2


Actual 59.7 %

04/2020





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Activities this Month (continued): o Received 4 Maintenance of Traffic (MOT) submittals and returned 8. o Developed Rough Order of Magnitude (ROM) for Issue 225 Ho‘opili Park & Ride. o Developed ROM for Issue 228, Monitor Elevator Machine Room (EMR) Temperature

Sensors in Stations. o Reviewed and validated HRH’s Request for Payment #100 for work reported by HRH

during March 2020. Interface Management:

o Supported HART with the migration to Unifier with the Request for Interface Data (RFID) process.

o Provided interface support for possible TES stub-up reinforcements at AGS System Sites.

o Supported HART with HRH and PAC Electric’s Interface for Traction Power Backup Generators regarding water jacket heater and auxiliary power.

o Supported HART with coordination, remediation, and closure of items due to damage resulting from STG’s rail hauling operation.

o Started work on station turnover process. Manufacturing Oversight and Factory Inspection:

o Commenced shipping inspection of Train #14 for transit to Honolulu. o Prepared for receiving inspection of Train #13 which arrived in Honolulu Port and is

scheduled for delivery in the first week of May. Installation Oversight:

o Continued oversight for MDS installation on guideway. All poles are erected. Termination works are ongoing to all the poles.

o Continued oversight for Comms installation at EKP, UHWO, HOP, WLO, WTC and LCC. o Continued oversight of FDAS installation at WLO, EKP, HOP, WTC and UHWO. o Continued oversight of SCADA installation at HOP and WLO. o Completed oversight of PSGS tower installation at PLR. o Continued oversight of PSGS electrical installation at UHWO, EKP and PLR.

System Acceptance, Testing, and Commissioning: o Witnessing of the following testing activities:

Train #8 static acceptance test Train #10 onboard ATC and COMM acceptance test Train #11 static and dynamic acceptance test Train #11 onboard ATC acceptance test Train #12 onboard COMM acceptance testing Train #9 static and dynamic acceptance testing Onboard ATC VTP/CTP testing in the functional section extended to ALS VRCS Coverage test throughout Segment 1 alignment and MSF MSF TEL testing ATC wayside testing in ALS Station Establishing SLAN network to ALS TPSS SLAN cabinet inspection in the yard WTC, LCC and UHWO PSGS commissioning WLO and EKP FDAS Test to OCC Initial energization test of ALS TPSS to complete the energization of 3rd rail in

Segment 1 Multiple Purpose Vehicle (MPV) Weighing and MPV capability tests to climb

steepest grade on the alignment PHL and PLR UPS testing System Integration test with Train Wash Facility in the yard.

Other Assignments: o Provided Data Room Update #8 for the P3. o Supported HART with responses to P3 RFIs and P3 Procurement activities. o Reviewed technical submittals, schedule submittal, payment schedule submittal, and

other contractual documents for the Traction Power Backup Generator (TPBuGen) Contract.

o Continue to manage HART’s OP54 database for all stakeholders. o Assisted HART with a study of solar panel feasibility for HART stations.

Look Ahead (continued): Continue to assist HART with

resolution of change and claim issues.

Continue to assist HART with the Track Allocation Procedure.

Continue to support HART to address outstanding issues related to construction access at stations.

Continue to support HART to meet MSF Operational schedule objective and Interim Opening activities.

Continue to support HART to prepare the functional section to start integration testing on the mainline.

Support HART on P3 activities, as required.

Continue to support HART with HECO issues, including work on power quality and mitigation analysis.

Review final design, O&M, plans, and test procedures/report submittals.

Finalize PV design solution to add car shell ventilation holes.

Finalize PV design solution to add four additional CCTV cameras.

Continue to mobilize personnel to support additional tasks added to the CSOC’s scope.

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

KEY ISSUES: o No issues.


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4.7 Contract Status by Contract Packaging Plan (CPP) Number

Contract Summary by CPP

(data as of Apr 30, 2020) A B C = A + B D E = D / C

CPP # CPP Title

Original Contract

Value

Change

Orders

Current Contract

Value Incurred % Exp.

Award

Date

Original

Completion

Date

Revised

Completion

Date

DB-120 West Oahu/Farrington Hwy Guideway 482,430,201 185,351,685 667,781,886 667,781,886 100% Nov-2009 Oct-2013 Dec-2018

DB-122 Westside Bird Control 0 0 0 0 0% TBD TBD TBD

DB-172 DR Horton Parking / Interim PnR Ho'opili 0 0 0 0 0% TBD TBD TBD

DB-200 Maintenance & Storage Facility 195,258,000 86,517,032 281,775,032 281,775,032 100% Jun-2011 Dec-2014 Jul-2016

DB-275 Pearl Highlands Garage, Bus Terminal, H2 Ramp 0 0 0 0 0% TBD TBD TBD

DB-320 Kamehameha Hwy Guideway 372,150,000 31,405,774 403,555,774 403,555,774 100% Jun-2011 Oct-2014 Dec-2018

DB-450 Airport Section Guideway/Stations 874,750,000 11,684,752 886,434,752 571,001,666 64% Sep-2016 May-2021 May-2021

DB-550 City Center Guideway and Station (CCGS) 100,000 134,000 234,000 206,546 88% Jan-2018 Nov-2024 Nov-2024

DBB-121 WOFM Median Landscaping 0 0 0 0 0% TBD TBD TBD

DBB-171 West Oahu Station Group 56,088,470 32,026,202 88,114,672 82,112,445 93% Jul-2015 Mar-2018 Mar-2019

DBB-271 Farrington Highway Station Group 78,999,000 18,487,980 97,486,980 90,488,298 93% Jun-2015 Jan-2018 Jan-2019

DBB-272 Waipahu Makai Entrance 0 0 0 0 0% TBD TBD TBD

DBB-371 Kamehameha Hwy Station Group 115,805,845 15,219,828 131,025,673 117,233,534 90% Jan-2016 May-2019 May-2019

DBB-385 Ramp H2R2 5,203,646 332,250 5,535,896 5,535,896 100% May-2015 Oct-2016 Nov-2017

DBB-505 Airport Section Utilities Construction 27,993,290 726,200 28,719,489 28,719,489 100% Jun-2014 Feb-2016 Oct-2016

DBB-511 City Center Utilities Relocation Construction 400,000,000 0 400,000,000 23,902,615 6% May-2018 May-2020 May-2022

DBB-525 Airport Section Guideway 7-Pier 3,973,000 54,843 4,027,843 4,027,843 100% Sep-2014 Feb-2015 Apr-2015

DBB-551 Advanced Guideway Foundations in Kaka'ako 0 0 0 0 0% TBD TBD TBD

DBB-600 Park-and-ride Lots Construction 0 0 0 0 0% TBD TBD TBD

DBB-602 UHWO Temp PnR and Campus Rd B 11,589,300 1,607,232 13,196,532 12,193,721 92% Dec-2017 Jul-2019 Jul-2019

DBB-701 Kamehameha Highway Resurfacing 25,989,989 2,145,340 28,135,329 26,740,810 95% Jul-2018 Sep-2019 Sep-2019

DBB-921 WiFi Passenger Vehicles 0 0 0 0 0% TBD TBD TBD

DBOM-920 Core Systems Design Build O/M 573,782,793 209,736,373 783,519,166 421,370,427 54% Nov-2011 Mar-2019 Jan-2025

FD-140 West Oahu Station Group 7,789,000 6,442,995 14,231,995 13,398,291 94% Jun-2012 Nov-2016 May-2020

FD-145 Dillingham / Kaka'ako (Eastside) SG FD 0 0 0 0 0% TBD TBD TBD

FD-240 Farrington Highway Stations Group 9,300,696 7,697,120 16,997,816 16,357,871 96% Jan-2011 Nov-2016 Mar-2020

FD-340 Kamehameha Hwy Station Group 8,702,592 5,034,135 13,736,727 13,099,977 95% Nov-2012 Jun-2017 Nov-2019

FD-430 Airport Sect. Guideway/Util 38,840,960 4,111,440 42,952,400 42,371,374 99% Dec-2011 Aug-2013 Jun-2017

FD-440 Airport Station Group 10,177,365 (117,545) 10,059,820 10,059,820 100% Nov-2012 Jan-2014 Jul-2015

FD-530 City Center Guideway/Util 43,948,220 13,941,087 57,889,307 57,489,264 99% Jul-2012 Mar-2014 Jul-2020

FD-550 Dillingham and Kaka'ako Station Group 18,321,918 (6,020,837) 12,301,081 12,341,565 100% Aug-2013 Sep-2014 Aug-2016

FD-600 KHG 138kV Underground Design 0 0 0 0 0% TBD TBD TBD

FD-700 Design Services for 138kV Util. Reloc. at KHG 8,766,327 0 8,766,327 4,087,699 47% Aug-2018 Nov-2021 Nov-2021

FD-701 KH Civil Design 60,000 0 60,000 60,000 100% Jan-2018 Jan-2019 Jan-2019

MI-900 Fare Collection DFI 15,464,198 444,026 15,908,224 6,382,428 40% Mar-2016 Jan-2029 Jan-2029

MI-930 Elevators & Escalators Install/Maint 50,982,714 4,879,726 55,862,440 27,599,393 49% Jul-2013 May-2018 May-2021

MI-940 Core Systems Backup Generators 0 0 0 0 0% TBD TBD TBD

MI-950 Volt Ampere Reactive Equipment 0 0 0 0 0% TBD TBD TBD

MM-945 On-Call Construction I 1,000,000 1,000,000 2,000,000 1,999,983 100% Aug-2014 Jul-2019 Dec-2016

MM-947 On-Call Construction II 7,500,000 0 7,500,000 7,495,772 100% May-2015 May-2020 May-2020

MM-948 On-Call Construction III 20,000,000 6,000,000 26,000,000 25,630,475 99% May-2016 May-2023 May-2023

MM-949 On-Call Construction IV 46,000,000 0 46,000,000 35,096,283 76% Jan-2018 Nov-2024 Nov-2024


78 | P a g e

Contract Summary by CPP

(data as of Apr 30, 2020) A B C = A + B D E = D / C

CPP # CPP Title

Original Contract

Value

Change

Orders

Current Contract

Value Incurred % Exp.

Award

Date

Original

Completion

Date

Revised

Completion

Date

MM-290 Construction Engrg & Insp CEI West 54,232,480 38,900,000 93,132,480 87,847,760 94% Jan-2014 Jan-2020 Dec-2020

MM-595 Construction Engrg & Insp CEI East I 63,083,417 (50,377,317) 12,706,100 12,711,366 100% Jan-2014 Jan-2019 Jan-2016

MM-596 Construction Engrg & Insp CEI East II 55,036,130 47,000,000 102,036,130 65,418,635 64% Sep-2015 Dec-2019 Dec-2021

MM-901 Program Mgt Support Conslt II 33,376,897 16,359,765 49,736,662 49,736,662 100% Feb-2012 Mar-2015 Mar-2017

MM-902 Program Mgt Support Conslt III 63,522,953 0 63,522,953 37,718,178 59% Jan-2017 Dec-2022 Dec-2022

MM-905 MM-905 Gen Engrg Conslt EIS/PE 0 75,995,982 75,995,982 75,995,982 100% Aug-2007 Feb-2010 Feb-2011

MM-910 MM-910 Gen Engrg Conslt FD-Construct 150,226,265 0 150,226,265 150,226,265 100% Jun-2011 Dec-2014 Dec-2014

MM-913 MM-913 Gen Engrg Recompete 46,143,277 38,585,498 84,728,775 65,818,643 78% Dec-2013 Apr-2019 Jul-2021

MM-915 HDOT Traffic Mgmt. Consult. 1,600,000 5,010,000 6,610,000 6,239,460 94% Jun-2012 Jun-2017 Jun-2019

MM-920 HDOT Coordination Conslt WOFH 3,000,000 6,500,000 9,500,000 9,483,733 100% Jun-2011 Jun-2016 Dec-2018

MM-921 HDOT Coordination Conslt KHG 16,138,390 (1,400,000) 14,738,390 8,005,060 54% Jun-2012 Feb-2025 Feb-2025

MM-922 HDOT Coordination Conslt. East 17,560,000 (7,631,360) 9,928,640 5,871,530 59% Jun-2012 Dec-2024 Dec-2024

MM-925 HDOT - WOFH/KHG Imprv Agreements 550,000 2,865,633 3,415,633 2,761,830 81% Oct-2010 Oct-2019 Oct-2019

MM-930 HDOT State SOA Manager & Consultant 1,272,400 583,142 1,855,542 990,437 53% Feb-2012 Aug-2017 Aug-2017

MM-940 Kako'o Consultant I 1,000,000 (3,106) 996,894 531,609 53% Mar-2012 Mar-2022 Mar-2022

MM-941 Kako'o Consultant II 200,000 400,000 600,000 391,667 65% Dec-2015 Jan-2018 Jan-2020

MM-946 On-Call Hazmat Assessment Consultant 12,006,227 2,075,000 14,081,227 7,654,197 54% Feb-2018 Feb-2023 Feb-2023

MM-950 OCIP Consultant I 1,250,000 0 1,250,000 1,250,000 100% May-2012 Jun-2017 May-2017

MM-951 Owner-Controlled Insurance Program 41,000,000 8,640,674 49,640,674 43,332,079 87% Apr-2014 Apr-2020 Mar-2019

MM-953 OCIP Consultant II 415,000 0 415,000 393,336 95% May-2017 May-2020 May-2020

MM-960 Archeological & Cultural Monitoring 2,489,748 0 2,489,748 2,930,584 118% Jan-2014 Jan-2019 Jan-2019

MM-962 Core Systems Support 43,988,989 33,784,957 77,773,946 46,409,992 60% Feb-2014 Sep-2019 Sep-2022

MM-964 Safety and Security Consultant 21,699,279 5,549,188 27,248,468 15,527,342 57% Apr-2014 Jan-2017 Jan-2019

MM-970 Fare Collection Consultant 1,178,300 640,620 1,818,920 969,918 53% Sep-2015 Dec-2019 Dec-2019

MM-975 LEED Commissioning Services for MSF 278,630 7,845 286,475 286,475 100% Oct-2010 Jan-2016 Aug-2017

PA-102 Programmatic Agreement HPC 667,275 (175,947) 491,329 274,585 56% Jul-2013 Jan-2019 Jan-2019

ART ART Contracts 2,139,500 10,000 2,149,500 606,250 28% Jan-2016 Jul-2019 Jul-2019

MM-935 Real Estate Consultant 3,000,000 5,077,665 8,077,665 7,504,910 93% Mar-2012 Mar-2017 Mar-2017

MM-936 Real Estate Consultant II 8,190,000 0 8,190,000 6,592,593 81% Sep-2016 Sep-2020 Sep-2020

MM-937 Real Estate Consultant - Maps/Surv. 2,998,000 1,130,000 4,128,000 3,086,075 75% May-2014 May-2017 May-2019

MM-981 Complex Real Property Nego. Lit. Sup 600,000 (21) 599,979 602,241 100% Sep-2016 Sep-2018 Sep-2018

MM-982 On Call Appraiser 4,000,000 0 4,000,000 538,645 14% Jun-2016 Dec-2022 Dec-2022

MM-983 Land Court Petition Services 1,200,000 0 1,200,000 92,591 8% Oct-2016 Oct-2019 Oct-2019

MM-985 On Call Appraisers II 1,261,308 0 1,261,308 354,144 28% Apr-2017 Apr-2022 Apr-2022

MM-986 Real Estate Legal Services 5,800,000 0 5,800,000 3,553,783 61% Oct-2017 Dec-2022 Dec-2022

MM-990 Design Review Consultant 4,027,781 0 4,027,781 388,041 10% Mar-2018 Dec-2024 Dec-2024

MM-991 P3 Financial Legal Services 4,282,333 5,007,500 9,289,833 7,477,653 81% Oct-2018 TBD TBD

UTIL Utility Contracts and Agreements 144,141,812 52,132,834 196,274,646 74,874,691 38% Dec-2009 Dec-2018 Jun-2018

HART-201 HART Expenses & ODCs 38,985,433 0 38,985,433 30,945,820 79% N/A N/A N/A

HART-202 Precast Yard Agreement 32,254,379 16,101,392 48,355,771 7,648,912 16% N/A N/A N/A

4,395,763,727 941,611,583 5,337,375,309 3,853,159,852

Source: HART CMS. Note: Excludes Right-of-Way transactions, debt financing costs, and City/HART contract packages, which are included in Appendix A. 2 Non-Contractual Expenses

(data as of Apr 30, 2020)

CPP # CPP Title

Current Contract

Value Incurred

ROW Real Estate Docs/ 3P Agreements 175,427,345

CCH-100 HART/CITY CCH

14,925,228

CCH-101 HART/ City Dept of BFS 0

CCH-102 HART/ City DDC Land Division

173,182

CCH-107 HART/ City Corporation Counsel (COR) 3,088,688

CCH-108 HART / Board of Water Supply (BWS)

928,325

HART-200 HART - Labor 81,653,123

HART-201 HART Expenses & ODCs

37,680,184

OTHER Debt Financing Costs 37,634,613

TOTAL 351,510,689

Source: HART CMS.


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5 OVERALL PROJECT-WIDE ACTIVITIES

5.1 Overall Key Issues

Overview

Experienced Personnel: HRH is addressing the need for qualified personnel, including personnel in management, testing, commissioning, construction, quality and safety certification. HRH recently brought in a number of subcontractors to help support the team. This has now been impacted by COVID-19 and will be addressed once there is stability in this area. There are ongoing discussions with their upper management team to provide more technical support.

O&M Training: HRH commenced formal training classes on April 6, on schedule. HRH has developed an increased number of virtual training options. Their analysis of the COVID-19 impact on future training beyond mid-May includes a delay to technical training courses due to travel restrictions on trainers from the mainland. HRH is attempting to get essential trainers exempted from the mandatory 14-day quarantine for travelers into Hawai‘i. They are further mitigating schedule impacts by having technicians gain on the job experience by shadowing Test & Commissioning (T&C) crews until formal training is available.

HRH completed a Health, Safety, Quality and Environment (HSQE) workshop in mid-February in collaboration with DTS and agreed on final required edits to conform the HRH documents to the Agency Safety Plan.

HRH’s development of the Maintenance Management Information System (MMIS) (Maximo) is critical for Interim Opening. MMIS implementation has started and development sprints to finalize the system design and plan for data transfer have been completed. HRH/Horizon Partners Ltd. (HPL) submitted an over the shoulder (OTS) draft of the MMIS Functional Design Document, Cloud Infrastructure Specifications, and Master Data Definition spreadsheet for review. The MMIS design documents are critical elements for the maintenance service plan (MSP) document development.

System Service Availability (SSA) Calculation Program: HRH must develop a computer program to automatically calculate the SSA for use in determining monthly O&M invoices. The program must be accepted by the City and HRH has been given formal notification to expedite development of this program.

Automated Yard Operation: Closure of open issues of the DBOM Core Systems contract are needed, particularly the communications system and the integration with the vehicles and automated train control systems. HART is working with HRH to address the Operations Control Center’s (OCC’s) outstanding issues that are necessary for Functional Track testing opening.

Functional Track Integration Testing: Completion of all equipment installation and testing in the Functional Section must take place on time prior to integration testing. Critical subsystems are Communications, PSG and SCADA. HART is working with HRH to prepare a recovery schedule to show how missed critical goals will be re-sequenced to meet Interim Opening. This recovery schedule must take into consideration issues related to COVID-19.

AGS integrated schedule: Currently, STG’s schedule for station construction needs more detail for Core Systems to plan installation and testing coordination. The latest draft of the schedule shows a delay of turnover dates to the Core Systems Contractor. This would impact Interim Opening #2. Core Systems is working with the construction team to pull back these delays.

Procurement of materials by HRH has been delayed and caused schedule slippage. HRH management has added on-site procurement personnel and obtained additional support from headquarters. This issue is further amplified due to additional design changes and COVID-19.

Canopy arms are installed at all stations with the exception of Hālawa (Aloha Stadium) Station. Completion of the final canopy arm design and shop drawing development/approval for the Hālawa (Aloha Stadium) Station has delayed the completion and shipping of the canopy arms. They are now scheduled for installation in June 2020. Canopy fabric is installed at Kualaka‘i (East Kapolei), Keone‘ae (University of Hawai‘i West O‘ahu), Honouliuli (Ho‘opili) and Hālaulani (Leeward Community College). Due to travel restrictions, quarantine and weather, the Pouhala (Waipahu Transit Center) fabric started in April 2020. Hō‘ae‘ae (West Loch) and Waiawa (Pearl Highlands) fabric are scheduled to start in May 2020. Kalauao (Pearlridge) is scheduled for a June 2020 start. Hālawa (Aloha Stadium) fabric is now scheduled for July, pending finalization of fabrication issues. Coordinating canopy arm and fabric installation with Core Systems to lessen the impact on train testing.


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HART is dependent on the electrical design prepared by HECO for the electrical power line relocation work that must be performed by HART’s CCUR contractor. As HART’s civil design becomes available, HECO begins their electrical design. HART is continuing to meet at all levels within HECO to coordinate the required designs for the CCUR contract.

The ability to meet the required CCUR construction access dates as put forth in the P3/DB solicitation is critical. HART is in the process of finalizing a solicitation package to bring on board additional contractors to facilitate construction, as this would provide additional resources and means and methods to prosecute the work.

5.2 Permits Permits Submitted and In-Progress HART submitted and received approval to renew stockpiling permits for staging areas in City Center and the

Banana Patch. HART submitted a grading permit for the UH-West O‘ahu Interim Park and Ride.

Look Ahead HART will be submitting permit applications for the Kapālama Canal utility relocation.

5.3 Hawai'i Department of Transportation (HDOT) Agreements Activities this Month HDOT Attorney General is currently reviewing the WOFH Master Agreement and Joint Use and Occupancy

Agreement (JUOA) Amendment 1 draft amendments. The latest update from HDOT is that completion of their review and comments is expected in June 2020.

Ongoing tracking of the progress of the projects for the Highway Improvement Agreement. Coordinating documentation of the highway improvement projects with HDOT and Federal Highway Administration (FHWA) for reimbursement. FHWA is reviewing files for compliance on the solicitation of items that require a waiver to disburse funding for the Highway Improvements. For the Kuala left-turn Highway Improvement project, HART is in the process of determining which contract the work is to be performed. Pupukahi right-turn and traffic signal cost estimate approvals are being coordinated with HDOT and on-call.

DTS comments on the Draft WOFH Utility Abandonment agreement is currently being reviewed and addressed. Record drawings/as-builts need to be provided for WOFH Utilities for Exhibit A of the agreement.

Look Ahead Route externally for execution of the West O‘ahu Farrington Highway Master Agreement and Joint Use and

Occupancy Agreement Amendment 1. Route to BFS, followed by final legal review, estimated third quarter 2020. Presentation to the Board and City Council to follow, estimated third quarter 2020.

The West O‘ahu Farrington Highway Joint Use and Occupancy Agreement Amendment 2 includes maintenance agreements related to guideway related permanent Best Management Practice’s (BMPs) and traffic signal mounts on the pedestrian bridge at the UHWO Station. DTS coordination will continue in May 2020.

Comment resolution and resubmittal of the Draft Utility Abandonment agreement to DTS is expected to be completed in May 2020. Upon HART/DTS concurrence, external routing to HDOT is expected in the third quarter of 2020.


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5.4 Utility Agreements

Utility Agreements Status Matrix

Utility Owner Status WOFH KHG Airport City Center

ESA UCA ESA UCA UCA COMBINED ESA UCA

AT&T (Corporation)

Executed 05/11/11 12/20/11 5/18/12

Including with ESA

Not Required

12/26/13 05/03/17 NTP 05/12/11 12/21/11

Amd 01 07/01/11 HRS Ch. 104 11/22/16

AT&T Corp. (Public Sector)

Executed 12/26/13 08/27/18 12/26/13

NTP

Chevron

Executed 12/04/09

11/04/11

NTP 12/22/09 11/15/11

Amd 01 07/01/11

Hawaiian Telcom

Executed 05/20/10 11/17/14 05/10/12 12/31/14 05/28/15 09/27/13 04/06/17

NTP 06/14/10 11/18/14

Amd 01 07/01/11 04/13/15 05/11/17 11/19/18 09/20/19

Amd 02 05/10/12

HECO

Design

Services Construction

Services Design


Services Design


Services Design


Services

Executed 11/20/13 11/29/13 11/20/13 11/29/13 11/20/13

11/25/13

NTP 11/20/13 11/29/13 11/20/13 11/29/13 11/20/13 11/25/13

Executed 05/16/18

Change Order 01

06/30/17 11/13/19 02/22/18

Working on

Change Order 01

Change Order 02

02/22/18 11/13/19

Mem

ora

nd

um

s o

f

Un

der

stan

din

g

08/07/14 – Construction Drawings

05/01/15 – Access

05/15/15 – Derrick Truck

06/23/15 – Master Agreement

06/09/15 – MSF Advanced Construction

09/16/15 – Right of Entry

10/12/15 – Clearance (West) 11/10/15 – Dillingham Blvd Materials

07/13/16 – KHG Vertical Clearance

Power Quality MOU (Working on MOU)

08/16/18 - Airport Clearance Agreement

05/15/19 – Vehicle Storage MOU

Airport Energization MOU 08/13/19 - Executed

Charter Communications/Oceanic Time Warner Cable

Executed 12/08/09 12/21/11 01/09/12 06/02/14 12/19/14

04/03/13 9/22/16

NTP 12/22/09 04/04/13 9/30/16

Amd 01 07/01/11 02/27/14 HRS Ch. 104 07/06/18

Received final design

drawings. Work to execute

agreement. Amd 02 10/07/13 HRS Ch. 104

Pacific Lightnet/ Wavecom

Executed 04/28/10 03/12/12 02/15/12

NTP 04/29/10 03/13/12 02/16/12


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Utility Agreements Status Matrix

Utility Owner Status WOFH KHG Airport City Center

ESA UCA ESA UCA UCA COMBINED ESA UCA

Amd 01 07/01/11 HRS Ch. 104

Sandwich Isle Communications

Executed 05/20/10 04/20/12

NTP 06/08/10

Amd 01 07/01/11

Hawai'i GAS

Executed 12/18/09 06/30/11 06/01/12 04/14/14

08/19/14 09/27/13

05/08/15

NTP 12/22/09 07/12/11 08/20/14 05/11/15

Amd 01 07/01/11 10/17/14 08/28/14 08/31/17 10/24/17

Amd 02 05/09/16 10/23/15 11/03/19

Amd 03 HRS Ch. 104

Level 3/TW Telecom

Executed 12/02/09

02/14/12 Oceanic to relocate for TW Telecom

10/11/12 Oceanic to relocate for TW Telecom NTP 12/22/09 02/16/12

Amd 01 07/01/11

Tesoro

Executed

02/15/12 09/12/13

08/27/13

NTP 02/16/12 09/03/13

Amd 01 09/12/14

Amd 02 05/13/15

Amd 03 HRS Ch. 104

Legend = Action this month COR = Corporation Counsel UCA = Utility Construction Agreement

= Not applicable ESA = Engineering Services Agreement

UFRCRA = Combined Engineering and Construction Utility Agreement

Overall Key Issues No key issues to report this month.

HECO

Ka‘aahi Substation near MSF area o Supplemental Agreement (SA) – HECO sent a letter to HART dated March 6, 2020 stating that based on the

latest power usage projections received from HART on Jan. 15, 2020, the service date for the Ka‘aahi Substation cannot be deferred. HART sent a letter response to HECO on April 23, 2020 with follow-up questions to their letter and asked if it would be worthwhile for HECO to revisit alternatives to constructing a dedicated substation, such as increasing the capacity to existing substations and lines. Also, City DTS is now agreeable to co-signing a SA with HART and HECO; HART personnel are revising the latest draft SA document before meeting with DTS.

Mitigation of Horizontal Working Clearance Requirements o KHG 138kV Relocation project: Refer to the Design Services for 138kV Utilities Relocation at KHG contract

page in Section 4.3 for the latest updates. o Specialized Vehicle Storage Yard at MSF: The security fencing is now targeted to be complete by the end of

June 2020. In the meantime, HECO has stored two of its older vehicles at the MSF while storing its new specialized vehicles at its own yard.


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5.5 Right-of-Way Key Issues ROW is engaging with property owners along the City Center Guideway and Stations (CCGS) Section to acquire the requisite property rights, via Right of Entry and Possession and Use Agreements (ROE/PUA) for Land Court properties pending final Grant of Easement or Deed. When acquisition by purchase is not reasonably available, ROW uses eminent domain to acquire the requisite property interests. HART’s counsel prosecutes its eminent domain actions and the respective motions for immediate possession of the property so that the construction access may be obtained. Current eminent domain actions:

o West O‘ahu/Farrington: Parcel Identification Number (PID) 102 R. Lee: HART has possession of the property, while the

Lees remediate contamination on the parcel. The judge overseeing this case has been serving as a mediator and facilitator, assisting the property owner in completing its obligations under the settlement. The judge holds biweekly status conferences with the parties and has engaged the Hawai‘i Department of Health (HDOH) in facilitating the completion of the remediation of the property. The HDOH has issued one “no further action” letter and there now remain three sections of the property to remediate.

o Airport: HART has possession of the subject property in the four cases filed with the court. For

PID 318 Masters, the parties are closing on a settlement. PID 306 SCI and PID 319 SCI were consolidated and mediation is scheduled for May 2020 and trial in July 2020.

o City Center: Eight cases are filed with the court and are active (PID 400 Blood Bank, PID 472A Desky, PID 439

Yamauchi, PID 485 Scott Shoe, Howard Hughes various parcels, PID 433 HECO Iwilei, PID 502 Yung Soon Tajima Trust, PID 503 JY Trading Co.). HART filed its eminent domain action and motion for order putting HART in possession of PID 433 HECO Iwilei. HECO filed a challenge to HART’s Order of Possession of the property for the HECO Dillingham Avenue property. The parties are completing negotiations to perform a Phase II environmental survey on this property and HECO downtown property on Ala Moana Boulevard. PID 439 Yamauchi executed a settlement agreement and counsel will formally dismiss this case once the Land Court process is completed. Possession has been granted for PID 400 Blood Bank, PID 472A Desky, PID 485 Scott Shoe, Howard Hughes various parcels, and PID 503 JY Trading Co.

During the month of May 2019, the FTA conducted a review of the relocation program and the FTA issued a report on Sept. 23, 2019 regarding its findings. The report details measures that must be taken to bring the closed relocation files into compliance, including interviewing the relocated parties. The FTA approved HART’s plan to bring the files into compliance, which was transmitted on Oct. 31, 2019. HART contracted with a team that met with the FTA in January 2020 to discuss the implementation of the plan. The corrective action plan team is auditing files and preparing an initial contact to displaced parties in May 2020.

Regular meetings between the CCUR team, Project Controls and ROW to track progress, identify opportunities and foresee obstacles to access for critically needed parcels are ongoing. Revisions in designs made necessary by guideway and utility redesigns will require revised and new acquisitions along Dillingham and Halekauwila Street, including acquisitions currently in negotiation.

The FTA agreed to the proposed multi-agency approach to the acquisition and tenant relocations for PID 493 Watumull which is the site for the Ala Moana Station. HART has partnered with the City and County of Honolulu’s DTS, Department of Design and Construction (DDC), and BFS to facilitate. An offer was transmitted to the owner. The owner is currently preparing its response to the City’s offer. Relocation assistance work is underway.

HART recently entered into agreements with Latter Day Saints (LDS), Otani and General Growth Properties (GGP) Ala Moana to obtain necessary property rights; the properties are currently in escrow.


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Relocation assistance is being provided to the tenant and PID 404 Takara. HART is currently negotiating the acquisition with the owner.

ROW continues to monitor negotiations between Design and Construction and HECO regarding issues involving

clearance requirements due to maintenance equipment staging needs for 138kV poles and lines located next to the HART guideway system. These discussions will identify additional acquisitions of non-asset easements on behalf of HECO or other utility agencies and/or companies.

Negotiations are continuing with UH, including securing a construction ROE Agreement with the Honolulu

Community College.

Acquisitions Figure 7. Right-of-Way Status for the Parcels

Relocations Figure 8. Relocation Status for the Occupants


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Non-Right of Way Figure 9. Temporary Construction Easements and Utility

Status of Inter-Governmental Agreements Figure 10. Inter-Governmental Agreement Status The status of agreements between HART and other government entities. Objectives are:

1) Obtain Construction Right of Entry, Executive Orders, Set Asides, Jurisdiction Transfers, Joint Use Agreements, licenses, easements, Memorandum of Understanding (MOUs), Memorandum of Agreement (MOAs), etc. with impacted government agencies. Government agencies HART is working with include: Federal (GSA, Navy, USPS, Office of Interior), State (HDOT-Highways & Air, DLNR, DAGS, HCDA, DOE, Aloha Stadium, UH), and County Agencies (DTS, DPP, DFM, BFS, DDC, Parks, DLM, ENV). Some government agencies may choose to issue the final documents after construction is substantially underway or near completion.

2) To help negotiate and/or obtain Rights of Entry for certain other construction-related activities as requested by Design and Construction. Such agreements may include: geotechnical borings, soil testing, environmental surveys, bus stop agreements, construction lay down surveys, and other construction-related needs. There may be other Rights of Entry and Agreements which may not involve ROW acquisition or relocation. ROW will assist other HART departments, should requests be authorized and funded.

3) Agreements to be executed are in white. Executed agreements are in grey at the end of the table, and while these parcels may be accessible at this time for construction, further documentation may also be required to complete the acquisition.

Inter-Governmental Agreements

Agency

Pending Agreements (Executed Agreements

are shaded grey)

Target

Section

Construction Right of Entry

(CROE) Obtained

Notes/Remarks

STATE AGREEMENTS

UH – University of Hawai‘i, West O‘ahu (UHWO-125)

Construction Right of Entry and Occupancy & Use Agreement for East Kapolei Park & Ride

TBD/ Estimate

2021

WOFH Yes Interim park and ride (300 spaces) completed.

3rd Amendment to CROE has been fully executed. It allows for

installation of electrical connections from Road B to

station area and subsequently into interim parking.


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Agency


are shaded grey)

Target

Section


(CROE) Obtained

Notes/Remarks

UH – Urban Gardens (201A) Conveyance to HDOT (H) – Dept. of Transportation Highways

May 2020

KHG Yes

2nd Amendment to HART ROE fully executed. Based on final Phase II

results, HDOT has issued concurrence letter. Construction is

nearing completion. Quitclaim deed under review by

HDOT-Highways. Subdivision map completed.

UH – Honolulu Community College (HCC) (424A)

Construction Right of Entry for guideway & station

May 2020

City Center No Pending design finalization. Working with UH regarding ROE

Agreement. Third round of comments on Draft of CROE

Agreement under review by UH. A portion of planned demolition and preliminary construction activities

completed under letter agreement with Royal

Construction.

DLNR – Dept of Land & Natural Resources (124)

Kapolei Easement Agreement for overhead guideway and for park and ride facility

May 2020

WOFH

Yes In process. DPP approved subdivision application for

guideway easement footprint. Transmitted to DLNR for land

court submittal. Discussions are ongoing regarding language

permitting guideway easement. Request to expand Park and Ride

CROE (executed in 2013) from 5 to 11 acres will be heard by the

Board of Land and Natural Resources (BLNR) at its May 8,

2020 Board Meeting.

DLNR/C&C Wastewater Div (437B)

Easement Agreement May 2020

City Center In process. DLNR working with DAGS survey group to address

questions regarding final easement map. Ongoing

discussion with DLNR regarding easement agreement terms.

DOE - Waipahu H.S. (118) Permanent Easement (State owned portion)

May 2020

WOFH Yes

In process. Construction is not impacted as the ROE for right to access and construct is executed.

With DOE for review. Working with DLNR for permanent rights.

DOE – Waipahu H.S. (117) Permanent Easement (City portion)

May 2020

WOFH Yes Permanent easement from City in process. DLM has indicated they will delay the transfer of the City portion to the State until HART has permanent entitlements in

place. HART is revisiting this strategy. Construction is not

impacted as the Master/ Construction Agreement is

executed. Working with BFS for permanent rights.


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Agency


are shaded grey)

Target

Section


(CROE) Obtained

Notes/Remarks

Aloha Stadium / Dept. of Accounting & General Services (DAGS) (207A to C)

Easement Agreement May 2020

KHG Yes In process. Creating maps that are separating the parking area from

the station and guideway easements.

Aloha Stadium/ DAGS (207B)

Ground Lease Agreement for bus interface and shared parking area

July 2020

KHG Yes In process. Agreement format may impact map approvals from

Stadium Authority, DAGS and DLNR. Construction is not

impacted as the ROE for right to access and construct is executed. Parking area rights will be granted

via long term lease. Relocation clause to accommodate TOD

development.

HDOT(H) – Dept. of Transportation Highways (100,100-A, 304, 400-A, 400-B)

Master Agreement Amendment

July 2020

WOFH Yes Construction is not impacted as the Joint Use & Occupancy (JU&O) Agreement for right to access and

construct is executed.

HDOT(H) and (A) – Dept of Transportation Highways & Airports (100,100-A, 301, 304, 304, 400-A, 400-B)

Master Agreement for KHG, Airport and City Center Amendment

July 2020

KHG, Airport,

City Center

Yes for KHG & Airport

Construction is not impacted as the JU&O for right to access and construct for City Center will be

executed when the Notice to Proceed (NTP) is issued.

HDOT(H) (100,100-A, 304, 400-A, 400-B)

JU&O Sub-agreement July 2020

WOFH Yes In process. Construction is not impacted as the JU&O for right to access and construct is executed.

HDOT(H) (100,100-A, 304, 400-A, 400-B)

JU&O Sub-agreement July 2020

City Center In process. Construction is not impacted as the JU&O will be executed when NTP is issued.

HCDA -HI Community Development Authority (444A, 450,463BE-5-B, 475)

Construction ROE, License Agreement, & Final Disposition

August 2020

City Center Coordination is ongoing. ROE for Royal Contracting pre-

construction activities extended. Final disposition pending revised

design.

DAGS (441-A) Construction Right of Entry July 2020

City Center A street is being designed substantially within the footprint of Easement U as requested by DAGS as a precondition to ROE.

The street will be provided as in-kind consideration for a staging yard for the 3rd party contractor.

Survey for staging area being conducted and street concept plan undergoing refinement.

Utility work descoped; will now be performed by the P3 contractor.

DAGS (441-A) Guideway and Utility Easement Agreement

August 2020

City Center Design plans for Kaaahi Street extension are still being refined

and vetted with the City.

DAGS (443-A) Utility, Guideway and TCE Agreement

June 2020

City Center No On-going negotiations with DAGS to secure right of entry.

DAGS (443-B) Utility, Guideway and TCE Agreement

June 2020

City Center No On-going negotiations with DAGS to secure right of entry.

Kalihi Kai Elementary (501) Right of Entry from DOE/DLNR

June 2020

City Center Maps reflecting design changes are expected by May 15, 2020.


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Agency


are shaded grey)

Target

Section


(CROE) Obtained

Notes/Remarks

Kalihi Kai Elementary (501) Easement Agreement 2020 City Center On hold pending design finalization. Once ROE is in place, subdivision map to be completed

and submitted to DPP.

State of Hawaii - DOT (504) Easement Agreement Pending City Center HECO amending easement design and under review.

FEDERAL AGREEMENTS

USPS (301) Permanent Easement 2020 Airport Via GOE Construction is not impacted. Grant of Easements were

recorded in Regular System to facilitate entry onto property for

construction even though the property is registered in Land Court. Now petitions for Land

Court designation of easements are being developed for submittal

to Land Court.

U.S. Gov't/General Services Administration (GSA)/Federal Courthouse (443C)

Master Agreement, Security & Landscape License Agreement, Utility License Agreement, Guideway License Agreement

2020 City Center Master Agreement fully executed on 8/13/19.

Design changes finalized and signed maps being generated,

which reflect relocation of guideway supports onto GSA

property. Negotiations to amend Master Agreement are ongoing. Appraisal to revalue guideway

easement is necessary.

GSA Federal Courthouse Quitclaim Easement Documents for Utility and Guideway Easements

2020 City Center Under development.

CITY AGREEMENTS

BFS – Dept. of Budget & Fiscal Svcs (204A)

Intra-Agency coordination which may take the form of a ROE, letter agreement, or license (Continental Investment)

2020 KHG Via intra-agency

coordination

In process.

DFM (423A) Work Permit (Kapalama Stream for Street, Bridge, and Guideway Improvements)

2020 City Center DFM/DLM granted entry.

DFM (423A) Easement Agreement for Utilities

2020 City Center Utility agreements on hold pending design finalization. Letter requesting access sent to DFM for

approval.

DTS – Dept. of Transportation Svcs (322)

Intra-Agency coordination which may take the form of a ROE, letter agreement, or license (Middle Street Station)

2020 Airport Via intra agency

coordination

In process.

OTHER AGREEMENTS


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Agency


are shaded grey)

Target

Section


(CROE) Obtained

Notes/Remarks

D.R. Horton (101B) MOU Construction Right of Entry Amendment – D.R. Horton & HART Easement Agreement – D.R. Horton & HECO

July 2020 WOFH Yes MOU draft circulating for comments. PH I environmental survey completed. D.R. Horton (DRH) counsel and COR counsel

speaking directly to address remaining issues on license

agreement. Negotiations ongoing regarding D.R. Horton request to increase License consideration to cover increases in park and ride

construction costs.

D.R. Horton Final Easement Agreement September 2020

WOFH Yes Construction is not impacted. D.R. Horton is completing further

subdivision of the property. Maps will be updated with new Tax Map

Key prior to submittal of application to DPP.

EXECUTED AGREEMENTS

CITY AGREEMENTS

BFS (205A) Jurisdictional transfer from DFM to HART of Kamehameha Hwy/Makalapa Manor

Airport Yes Jurisdictional Transfer from BFS Letter dated 8/26/11.

DPR - Dept. of Parks & Recreation (119)

Construction consent to construct for MSF drainage

WOFH Yes

BFS / DFM (Dept. of Facility & Maintenance) (437C)

Jurisdictional Transfer (Awa Triangle, N. Nimitz & Awa St.)

City Center Jurisdictional transfer completed July 9, 2018.

STATE AGREEMENTS

DLNR/C&C Wastewater Div (437B)


City Center Yes Construction ROE obtained from

DLNR 10/21/17. Subdivision submitted with DPP 1/1/18.

UH – University of Hawai‘i Master Agreement is not needed as the ROE for right to access and construct will be executed separately by each campus.

WOFH, KHG, City

Center

Will be executed by each campus

Construction is not impacted as the ROE for right to access and

construct will be executed by each campus.

UH Pre-Construction Right of Entry and Amendment

WOFH, KHG, City

Center

Yes

UH - West O‘ahu (UHWO) (125)

Construction Right of Entry for Station, Temporary Park & Ride, and Amendment for Construction of Road B

WOFH Yes

UH - Leeward Community College (LCC) (122)

Construction Right of Entry for Guideway

WOFH Yes

UH – LCC (122) Construction Right of Entry for Station

WOFH Yes

UH - Urban Gardens (201A)

Construction Right of Entry KHG Yes


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Agency


are shaded grey)

Target

Section


(CROE) Obtained

Notes/Remarks

DLNR – Dept. of Land and Natural Resources (124)

Kapolei Construction Right of Entry for overhead guideway and for park and ride facility

WOFH Yes CROE has been granted once a year by letter. Working on

permanent Easement with DLNR. Currently with DPP for

subdivision.

DLNR (320) Keehi Lagoon Construction Right of Entry

Airport Yes

DOE – Dept. of Education Waipahu H.S. (117, 118)

Master/Construction Agreement

WOFH Yes

DOE/DLNR for Waipahu H.S. (118)

Construction Right of Entry WOFH Yes Executed by DLNR with DOE concurrence.

Aloha Stadium / Dept of Accounting & General Services (DAGS) (207)

MOU for guideway & station KHG Yes

Aloha Stadium/DAGS Construction Right of Entry for guideway

KHG Yes

Aloha Stadium/DAGS Construction Right of Entry for station park and ride

KHG Yes

HDOT(H) – Dept. of Transportation Highways (100)

Master Agreement for HDOT Highways for WOFH

WOFH Yes

HDOT(H) and (A) – Dept. of Transportation Highways & Airports

Master Agreement for HDOT Highways and Airports, for KHG, Airport and City Center Sections

KHG, Airport,

City Center

Yes except for City Center

whose JU&O will be

executed when the NTP

is issued

HDOT(H) JU&O Sub-agreement WOFH Yes

HDOT(H) JU&O Sub-agreement KHG Yes

HDOT(H) JU&O Sub-agreement Airport Yes

HDOT (A) - Dept. of Transportation Airports

Airport Special Provisions for Right of Entry

Airport Yes

HDOT(A) JU&O Sub-agreement for Airport Division parcels

Airport Yes

HDOT(A) (301A) Easement document for Airport Division parcel (Main guideway easement)

Airport Yes Ongoing intra-agency coordination. Construction is not

impacted as the Special Provisions and the JU&O for right to access

and construct is executed.

DHHL - Dept. of Hawaiian Home Lands (Exchange w/ Varona Village) (115A)

MOA, License/ROE from DHHL, City Council Resolution

WOFH, MSF Yes DLNR approves withdraw from GEO 571 7/14/17. DFM accepts

road widening and now City jurisdiction.

OCCC - Dept. of Public Safety, Oahu Community Correctional Center (400A)

MOU

City Center Yes

OCCC/DLNR Construction Right of Entry

City Center Yes


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Agency


are shaded grey)

Target

Section


(CROE) Obtained

Notes/Remarks

DLNR/OCCC Letter of Responsibility from City-DFM/Road

City Center Yes

HCDA -HI Community Development Authority (444A, 450, 463B, E-5-B, 475)

Pre-construction Right of Entry

City Center Yes, effective upon request

Verbal approval granted by the HCDA Board in 6/2016.

FEDERAL AGREEMENTS

U.S. Navy (116A) Grant of Easements for Maintenance & Storage Facility (MSF)/Rail Operations Center (ROC) offsite drainage and sewer easements

WOFH Yes Per Letter #N62478-12-RP00011 dated 6/28/12 confirming

easement from Navy.

U.S. Navy (300) Licenses/Construction Right of Entry

WOFH, KHG,

Airport

Yes 6/22/15 – 5 Yrs. License ends in 2020. All utility work needs to be

completed by then.

U.S. Navy Easement Agreements WOFH, KHG,

Airport

Yes Grant of Easement executed. Grant of Easement 8/22/16.

U.S. Navy Pearl Harbor Station Acquisition of Fee Transfer

Airport Yes Quitclaim deed executed 2/25/16.

U.S. Post Office (USPS) (301)

Honolulu Processing Center acquisition

Airport Yes Acquisition completed in regular system. Need to process through Land Court to complete process. Funds already paid. USPS Land

Court share to complete process is in escrow.

OTHER AGREEMENTS

D.R. Horton Construction Right of Entry - D.R. Horton & HECO

WOFH Yes Executed 5/11/2018.


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6 MANAGEMENT AND ADMINISTRATIVE UPDATES

6.1 Safety and Security (S&S) Key Milestone Progress HART Safety works with the Core Systems Oversight Consultant (CSOC) to oversee HRH preparation for MSF

Attended Operations in the yard and the Functional Track Section. o Expected completion of HRH requirements for the Attended Operations Milestone is June 2020.

HART Safety conducts monthly certification meetings with each station group project team to close out safety and security critical Open Items in preparation for substantial completion.

HART Safety is working with Project Controls to ensure Safety and Security Certification Milestones and related activities are identified and updated on the Master Project Schedule.

The Construction Safety and Security Plan is under revision; estimated acceptance is June 2020. Key Issues Scheduled certification milestones for Segment 1 may be delayed due to the following open requirements:

MSF Attended Operations Milestone (Hold Point) o HRH to complete open items in regards to ATC, COMM, SIT and SCADA.

Specification Testing Conformance Checklists (STCC) Open Items (58)

ATC – 8 Open out of 21

Communications – 35 Open out of 38

System Integration & Testing – 9 Open out of 22

SCADA – 6 Open out of 14 o HRH to complete 8 open items in regards to Operational Readiness. o HRH to complete 26 STCC open items for PVs fleet design verification and individual certifications. o MSF YCB Systems Contract Certification (5 STCC Open Items)

Inspection and Test Procedures for MSF YCB Communication Inspection and Test Report for MSF YCB Communication On-site Inspection and Test Report for MSF YCB Fire Detection Alarm System (FDAS) On-site Inspection and Test Report for MSF YCB Uninterruptible Power Supply (UPS) Panel Distribution Unit Low Voltage (LV) Schematic Drawing for MSF YCB UPS

o Maintenance of Way vehicles certification – pending approved specification testing documentation for vehicle acceptance.

HART Safety and CSOC are following up with HRH to close the following STCC open items (3):

Multiple Purpose Vehicle (MPV) (HNL-23015 Accepted as Noted –Resubmit [ANR]: O&M Manual)

Grinder (HNL-23043 ANR: O&M Manual)

Enclosed Trailer (HNL-23105 ANR: O&M Manual)


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6.1.1 Project Overall Certification Status

Project Overall Certification Status - Progress Total Items

Total Verified

1/1/20

Total Verified

5/1/20

Total

Remaining Δ YTD % Complete

%

Remaining

Segment 1 Revenue Service 23,819 20,095 20,681 3,138 586 87% 13%

Segment 2 Revenue Service 10,055 4,951 5,107 4,948 156 51% 49%

Segment 3 Revenue Service 7,652 4 4 7,648 0 0% 100%

Final Overall 41,526 25,050 25,792 15,734 742 62% 38%

6.1.2 Segment 1 Revenue Service Date Certification Status

Segment 1 Certification Status - Progress

Anticipated Completion Total

Items

Total Verified 1/1/20

Total Verified 5/1/20

Total Remaining Δ YTD

% Complete

% Remaining

MSF (Civil & Systems) JUN 2020 740 725 734 6 9 99% 1%

Guideway (Civil & Systems) CLOSED 7,368 7,368 7,368 0 - 100% 0%

Stations & Parking (Civil & Systems) AUG 2020 7,241 6,884 7,077 164 193 98% 2%

Passenger Vehicle (PT 8-13) and Fleet Requirements NOV 2020 1,427 519 890 537 371 62% 38%

MOW Vehicles MAY 2020 458 454 455 3 1 99% 1%

Traction Electrification System (TES) MAY 2020 270 204 207 63 3 77% 23%

Automatic Train Control (ATC) JUN 2020 346 301 302 44 1 87% 13%

Supervisory Control and Data Acquisition (SCADA) JUN 2020 84 56 56 28 0 67% 33%

Communication JUN 2020 983 676 677 306 1 69% 31%

System Integration Testing (SIT) AUG 2020 138 71 71 67 0 51% 49%

Platform Screen Gate System (PSGS) JUN 2020 96 66 67 29 1 70% 30%

Elevators / Escalators AUG 2020 508 295 295 213 0 58% 42%

Fare Collection System OCT 2020 78 28 28 50 0 36% 64%

Art in Transit OCT 2020 168 14 14 154 0 8% 92%

Operational Readiness NOV 2020 756 123 123 633 0 16% 84%

Risk Management NOV 2020 3,158 2,311 2,317 841 6 73% 27%

23,819 20,095 20,681 3,138 586


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Segment 2 Certification Status - Progress Total Items Total Verified

1/1/20 Total Verified

5/1/20 Total


Guideway (Civil & Systems) 3,039 1624 1,765 1,274 141 58%

Stations & Parking (Civil & Systems) 1,990 1525 1,527 463 2 77%

Passenger Vehicles (1-7 & 14-20) 2,354 676 684 1,670 8 29%

Traction Electrification System (TES) 54 4 4 50 0 7%

Automatic Train Control (ATC) 29 12 12 17 0 41%

Supervisory Control and Data Acquisition (SCADA) 47 8 8 39 0 17%

Communication 32 0 0 32 0 0%

Platform Screen Gate System (PSGS) 8 0 0 8 0 0%

System Integration Testing (SIT) 44 0 0 44 0 0%

Elevators / Escalators 33 0 0 33 0 0%

Fare Collection System 50 0 0 50 0 0%

Art in Transit 63 0 0 63 0 0%

Operational Readiness 555 0 0 555 0 0%

Risk Management 1,757 1,102 1,107 650 5 63%

10,055 4,951 5,107 4,948 156


Segment 3 Certification Status - Progress Total Items Total Verified

1/1/20 Total Verified

5/1/20 Total


Guideway (Civil & Systems) 1,772 0 0 1,772 0 0%

Stations & Parking (Civil & Systems) 4,908 0 0 4,908 0 0%

Traction Electrification System (TES) 39 0 4 35 4 10%

Automatic Train Control (ATC) 29 0 0 29 0 0%

Supervisory Control and Data Acquisition (SCADA) 47 0 0 47 0 0%

Communication 47 0 0 47 0 0%

Passenger Screen Gate System (PSGS) 16 0 0 16 0 0%

System Integration Testing (SIT) 44 0 0 44 0 0%

Elevators / Escalators 33 0 0 33 0 0%

Fare Collection System 50 0 0 50 0 0%

Art in Transit 112 0 0 112 0 0%

Operational Readiness 555 0 0 555 0 0%

Risk Management 0 0 0 0 0 0%

7,652 0 4 7,648 4

6.1.5 Construction Safety and Security: Safety and Security Incidents Incidents for April 1-30, 2020:

Recordable Safety Incidents (Medical Treatment and/or Lost Time): o STG – AGS: While a crew was positioning an expansion joint (EJ) rebar cage into a casting bed mold, an

employee was struck by the T1 block suspended below the cage, hitting the employee's hard hat and face. A safety stand-down was taken to review procedures. The employee was taken to Pali Momi for treatment. (Lost Time)


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Security Incidents: o FHSG – Waipahu Transit Center Station: A violent citizen was traversing along Farrington Highway, shouting

and hitting property in the commercial area. Employees were directed to avoid contact, and to inform of any property damage. No damage reported, and the citizen was arrested by the Honolulu Police Department (HPD).


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6.2 Quality Management Key Issues

HART NCR Log


101 (Audits) 97 4

2 (Construction) 2 0 Note: HART Issued NCRs for Construction are shown on each respective contract.

Resolution of major NCRs that need to be addressed and corrected to prevent recurrence, and to mitigate impact on the overall progress of the project. The major NCRs are described below: o Retrofit of Eight (8) Car Shells under frame to rectify aluminum extrusion defects continues. Retrofit of car

shell underframe to rectify aluminum extrusion defects continues in Italy. Five (5) out of six (6) retrofitted car shells have been received in Pittsburg, CA. HRI opted out to manufacture two (2) new Carbody for Train #1 and Train #2. Therefore, the defective two (2) Carbody will be scrapped.

o Cracks in Canopy Structural Steel Members. Cracks on the Canopy Structural Steel members were found in the WOSG and FHSG station groups. HART is in the process of finding the “root cause” of the defects, the disposition, and appropriate corrective action to prevent recurrence. All lower portions of the canopy arms (grade 100 steel) will be replaced at WOSG, FHSG and KHSG. The canopies at WOSG and FHSG are corrected. Please see Section 5.1 Overall Key Issues, for the latest status on the KHSG canopies.

o Train #12. End Car 1 of Train #12 was damaged (about 2.0 ft. long x ¾ in. wide x ¼ in. deep gouge on the left side, which did not penetrate the aluminum extrusion skin, and about ½ in. diameter penetration in the first set of the Door Panel on the right side of End Car 1) during transit from Pittsburg, CA to Honolulu, HI. HRI determined that cosmetic repairs will be required. A qualified and certified surface finisher repair crew is scheduled to be in Honolulu to fix the damage using an approved repair procedure once it is available.

o KHSG Platforms. The platforms of the PHL, PLR and ALS will require shaving to attain dynamic clearances required by the train. The work on KHSG (PHL, PLR and ALS) is completed.

Audit Look Ahead

Prepared and issued (Revision 3) the Project Combined Management Systems Audit Schedule for 2020 to HART and all contractors, consultants and suppliers.

Planning for the audits to be performed in June 2020: Audit No. 20-003 AGS (Casting Facility) Combined QA, Buy America (BA) and Environmental Compliance (EC) Audit of STG, Audit No. 20-004 Core System Support Consultant (CSSC) QA Audit of Lea + Elliott (L+E), Audit No. 20-005 CCUR Combined QA, BA and EC Audit of Nan Inc., and Audit No. 20-006 GEC 3 QA Audit of Jacobs. Due to the COVID-19 pandemic, all audits scheduled for April and May 2020 were postponed until June 2020.

Issued Audit Report on Audit No. 20-001 AGS (Construction) Combined QA, BA and EC Audit of STG held on Feb. 27-28, 2020. The Audit Team found eight (8) Positive Findings (5-QA/3-EC), seven (7) Observations (4-QA/3-EC), and five (5) EC Suggestions.

Issued Audit Report on Audit No. 20-016 Internal QA Audit of HART 5.CA-11 Contract Changes Procedure. The Audit Team found three (3) Positive Findings, three (3) Observations and two (2) Suggestions.

Issued Audit Report on Audit No. 19-019 HART Combined QA, S&S and EC Internal Audit of HART on Jan. 17, 2020. The Audit Team found: three (3) Positives, three (3) NCRs, nine (9) Observations, and three (3) Suggestions on QA; two (2) Observations, and two (2) Suggestions on S&S; and one (1) Positive on EC.

Issued Audit Report on Audit No. 20-002 AGS (Surveying) QA Audit of STG held on March 5, 2020. The Audit found two (2) NCRs. One of the NCR’s was closed in April 2020.

Oversight and Monitoring

Attended and participated in Pre-activity meetings, Inspections and Testing on the project o FHSG: Best Management Practice (BMP)/Environmental Inspections. o KHSG: BMP/Environmental Inspection. o WOSG: BMP/Environmental Inspections. o AGS: BMP/Environmental Inspections. o CCUR: BMP/Environmental Inspection.


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Prepared and issued Project NCRs Trend Analysis from July 2019 to April 2020 (Revision 51). The trend for this month: Trains: went down 27 from 42 to 15; Core System: went down one (1) from one (1) to zero; Fixed Facilities: went up 4 from 32 to 36. See the next page for the Project NCRs Trend Analysis (Revision 51), and the following are detailed analysis of NCRs for the Trains and Fixed Facilities. o Trains: In March 2020, 42 NCRs were issued: 11 NCRs in Honolulu during receipt inspection of new trains and

dynamic testing related to Train #9 and Train #10; 30 NCRs in Pittsburg, CA: 9 NCRs related to receipt inspection of components, and 21 NCRs for the two (2) trains (8 cars) being assembled in the plant with the goal of delivering one (1) train per month to Honolulu; and one (1) NCR issued in Italy. In April 2020, 15 NCRs were issued during the manufacturing of two (2) trains.

o WOSG: Based on the review of the Project File (CMS), we found the NCR Log in the Monthly Reports were not updated since June 2019 and the 17 NCRs reported in March 2020 were distributed equitably in nine (9) months (about 2 NCRs per month). Most of the NCRs are related to the structural steel of canopy. Their adjustments are now reflected in the NCRs Trend Analysis (Rev 51). In April 2020, one (1) NCR was issued.

o KHSG: In March 2020, six (6) NCRs were issued: one (1) NCR related to the canopy; two (2) NCRs related to Platform Clearances for Train Dynamic Envelop; one (1) NCR for Anchoring of Condenser Unit; and two (2) NCRs for Concrete Surface Defects on Entrance Ramp at PHL. In April 2020, three (3) NCRs were issued related to the canopy.

o AGS: In March, 21 NCRs were issued: the activities and production on the project (Superstructure, Substructures, Casting Facility and four (4) Stations) is in full blast and the number of NCRs issued is normal for that magnitude. In April 2020, 32 NCRs were issued with the same activities and production.


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6.3 Buy America Compliance (49 CFR 661 and 49 CFR 663) Overview and Key Issues

HRH continues to execute the corrective action plan to meet the PV Buy America requirements. The implementation of all required corrective action identified in the Post-Delivery Report has not yet been completed on all previously delivered trains. The CSC will be updating the monthly Buy America compliance report with the Buy America retrofit status of each train to demonstrate compliance with the Corrective Action Plan. An Interim Opening (I/O) documentation audit for the compliance of the I/O fleet will need to be conducted when the last train for I/O #1 is delivered and commissioned, then a final Buy America (BA) report must be issued for full opening.

Train # Anticipated Date for BA Compliance

Open Issues

1 TBD Carshell structural retrofit, fire resistivity retrofit, and BA retrofit.

2 TBD Carshell structural retrofit, fire resistivity retrofit, and BA retrofit.

3 TBD Interior panels in M-Cars requires replacement for BA compliance.

4 TBD Requires M-car interior panel and Auxiliary Power Supply (APS) retrofit in accordance with BA Corrective Action Plan.

5 Completed Requires fire resistivity retrofit.

6 Completed Requires fire resistivity retrofit.

7 December 2020 Requires fire resistivity retrofit.

8 (I/O Fleet) Completed No issue and delivered to MSF on March 27, 2020.

9 (I/O Fleet) Completed No issue and delivered to MSF on Feb. 14, 2020.

10 (I/O Fleet) Completed No issue and delivered to MSF on Dec. 9, 2019.

11 (I/O Fleet) Completed No issue and delivered to MSF on Jan. 9, 2020.

12 (I/O Fleet) Completed No issue and delivered to MSF on Oct. 26, 2019.

13 (I/O Fleet) Completed Train has arrived in Honolulu and will be delivered to the MSF the first week of May.

14 (I/O Fleet) December 2020 Manufacturing activities ongoing.

15 December 2020 Manufacturing activities ongoing.




19 TBD Manufacturing activities ongoing.

20 TBD Manufacturing activities ongoing.

6.4 Disadvantaged Business Enterprise (DBE) Activities this Month

$148,966,988 = total dollar participation for all DBEs on all HART contracts from 9/24/07 to 4/30/20 o 18.48% = DBE utilization on total disbursed FTA funds received to date ($148,966,988 divided by

$806,258,734) o 8.45% = DBE utilization to date on total Project FTA funds ($148,966,988 divided by $1,763,903,901) o 9.61% = DBE utilization to date on 5309 Project FTA funds ($148,966,988 divided by $1,550,000,000)

6.5 Art-in-Transit (AIT) Program The Honolulu Rail Transit Project's December 2012 FFGA grant (Sitework and Special Conditions) includes a public art program. In addition, the Revised Ordinances of Honolulu (ROH) Section 3-2.7, "Art in City Buildings," provides for the inclusion of art in city-owned buildings frequented by the public. For the rail project, the AIT staff negotiates and manages contracts for the west-side stations and AGS. AIT contracts are managed in five NTP phases:


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NTP1 - Conceptual design NTP2 - Design development, final design, and construction documents NTP3 - Mobilization NTP4 - Fabrication, transportation, and installation NTP5 - Final acceptance

Conceptual and final designs are presented to the Mayor's Commission on Culture and the Arts for review and comment. The Transit Art Committee (TAC) evaluates and makes the final recommendation and approval.

Station / Facility Name Artist Name NTP Phase Comments

East Kapolei Station Robert Flint NTP4

Artist and team Safety certified. Contractor changes to art wall completed. Artist will travel to Honolulu after COVID-19 travel restrictions are lifted to confirm final dimensions and finishes to commence fabrication of ceramic mural.

University of Hawai‘i West O‘ahu Station

Satoru Abe NTP3

Assisting the artist with Design Criteria Conformance Checklists (DCCC) submittal documents. Artistʻs team is working on Material Safety Data Sheet (MSDS) information for Safety. Received the fabricator’s full-scale mock up for Safety and Security Certification DCCC review and approval.

Ho‘opili Station Karen Lucas NTP3

Fabricator is exploring another technology to interpret artistʻs designs on to custom colored glass tesserae to accurately replicate the fine details of the original pastel drawings. Waiting for temporary holding tank system to be installed to drain water from art locations so algae can be cleaned and dimensions and directional placement of artworks can be verified before fabrication.

West Loch Station Hans Ladislaus NTP3

Working with the artist on required technical documentation and MSDS information for Safety & Security Design Criteria Conformance Checklist review. Artist is working on scaled depth and texture studies to prepare maquette. Station contractor to implement changes to art wall.

Waipahu Transit Center Station

John Koga NTP1 The TAC reviewed conceptual design submittal #5; revisions recommended.

Rail Operations Center – Operations & Servicing Building

Shigeru Miyamoto

NTP3

Working with the artist on required technical documentation and MSDS information for Safety & Security Design Criteria Conformance Checklist review. The artist needs to submit color samples during NTP3 and NTP4.

Leeward Community College

Donald Lipski NTP4

Artist and team Safety certified. Safety & Security conducted DCCC review and certified final design and MSDS information. Artist moved to NTP4 (construction, fabrication, transportation, shipping and installation). Received material sample from artist.

Pearlridge Station Robert Kushner NTP4

Artist and team Safety certified. Artistʻs fabricator completed production of the (makai entrance artwork) first of two 7’x 20’ glass and stone mosaic murals. Received digital images of work, second mural started. Awaiting the station contractor’s implementation of changes to paving area to integrate artwork for the installation.


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Station / Facility Name Artist Name NTP Phase Comments

Aloha Stadium Station Jay Wilson NTP1 Revising conceptual design.

Pearl Harbor Naval Base Station

Carol Bennett NTP2

Artist is working on glass samples to test colors and techniques that will be utilized to create desired textures and areas of opacity versus transparency. First sample images received.

Honolulu International Airport Station

Mamoru Sato NTP1

Artist submitted revised conceptual designs for the Mauka and Makai artworks. Mayor's Commission on Culture and the Arts review of new design postponed until further notice due to COVID-19 orders. Design work is pending refinement of mullion system used for artwork installation.

Lagoon Drive Station Carol Yotsuda NTP1 Revising conceptual design.

6.6 Planning and Environment Activities this Month

Environmental Compliance o Environmental Due Diligence: Staff conducted a site visit for the Phase II Environmental Site Assessment for

the Civic Center. Remediation of the Lee Property, near Pearl Highlands Transit Center, is continuing. Staff assisted construction crews to manage contamination encountered on Dillingham Boulevard and Nimitz Highway. Staff conducted Phase II Environmental Site Assessment (ESA) activities at the Iwilei Station.

o Environmental Review Documentation: On April 22, 2020, staff formally submitted the Ho‘opili Interim and Reconfigured UHWO Permanent Park-and-Rides Environmental Re-Evaluation to the FTA for formal review and concurrence.

Project Mitigation Commitments o Historic Resource Documentation: The pre-draft Historic American Buildings Survey (HABS) documentation

for Chinatown and the pre-draft of the Chinatown Historic District National Register (NR) Update are still under review. Additional peer review comments were received for chapters 8-9 of the pre-draft of the Historic Context Studies (HHM) and additional comments are still in preparation for the appendices. Work continued on the Historic Preservation Certification Application (HPCA) Part II for the Wo Fat Chop Sui House and comments were received from the State Historic Preservation Division (SHPD) on the Draft nominations for Waimalu Stream, Kalauao Springs and Kalauao Stream Bridges.

o Cultural Landscape Reports: Helber Hastert & Fee completed responses for the Mother Waldron Park and Playground Cultural Landscape Report (CLR) and the Walker Park CLR, and transmitted them to HART staff to add comments. Revisions to the Irwin Memorial Park CLR were also completed and submitted to HART for review.

o Historic Preservation Fund: Staff continued planning efforts for the public meetings for round 2 of the Historic Preservation Fund, including potential topics and speakers.

o Interpretive and Educational Materials: Staff are reviewing comments on the prototype Stipulation VII educational materials and are working to finalize the comment response matrix.

o Historic Properties: On April 10, 20 and 22, historic properties were encountered during CCUR work along Nimitz Highway makai lanes between Bethel and Queen Streets. These properties included historic basalt stone curbing, concrete foundation, fill deposits, and red bricks. Mitigation for all encounters include sufficient documentation for archaeological data recovery and will also be included in the final archaeological monitoring report. HART received SHPD’s concurrence on aforementioned mitigation, via email on April 28.

o Section 106 Programmatic Agreement: Meeting notes for the 2020 Annual Meeting were distributed to the Section 106 Consulting Parties on April 9, 2020, and are currently under a 30-day consultation review. March and April PA reports have been completed and distributed.

o Reporting: 2020 Q1 Mitigation Monitoring Report is under final review.


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Sustainable Mobility o Sustainability: In April, several of the pivots and adaptations initiated by the work from home / stay at home

orders manifested as successful sustainability programs and partnerships. The Youth Community Change Forum series partnership with HawaiiKidsCan, Hawaii Youth Climate Strike, The Sierra Club, and HART Sustainable Mobility Lab (SuMoLab) held youth-lead conversations with youth participation from each Honolulu city council district culminating in an Earth Day event for all ages (still lead by youth) that drew sustainability leaders across the community. Staff provided mentorship to the youth, subject matter expertise, and technical and facilitation training. The program will continue throughout the summer and staff will continue to support and help grow the program, connecting it to urban and livable community issues that touch the rail project. Staff also began supporting students at Mid-Pacific Institute’s project-based learning program, MPX. A team of students interested in learning more about the rail and understanding public opinion about public transit and urban issues, approached HART about collaborating on a project. SuMoLab is supporting the students, helping them design data collection and collaborating on data and story collection initiatives from earlier in 2020. Staff accompanied Public Involvement on our regular (each semester) presentations to English 100 classes at Honolulu Community College and Pearl City High School regarding the rail project and sustainability. For the first time, these presentations were done entirely over zoom. HART staff shared updates, responded to student questions, and also prompted students with questions about sustainability. This is a virtual continuation of the questions we ask via posters and sticky notes at public facing events. Finally, SuMoLab partnered with the ACT2 program to invite community partners to engage in an online community learning experience through the American Planning Association’s National Planning Conference. 8 individuals from SuMoLab partnership organizations participated in the virtual, collaborative learning sessions. Attendees will reconvene in May and discuss how to involve more members of the community in the ACT2 equitable Transit-Oriented Development (TOD) initiatives and how to leverage what was learned to initiate conversations with the community.

o Transportation Planning: Staff continued discussions with the UH department of engineering about collaborating on updating the travel demand forecast model to begin incorporating the effects of new mobility technologies.

Look Ahead

Preparation of Post-Record of Decision (ROD) and other environmental documentation: o Intelligent Transportation Systems (ITS): SHPD continues to review documentation for an amendment of the

Project Area of Potential Effect (APE) to cover ITS work. o East Kapolei Park-and-Ride Lot: Staff continue to prepare documentation for the relocation and

reconfiguration of the 900-stall park-and-ride lot at the Kualaka‘i (East Kapolei) Station. o City Center/Pearl Highlands: Any project final design refinements or new right-of-way takes will be assessed

and submitted to the FTA, as appropriate. o Kamehameha 138kV Relocation: Overhead 138kV lines are to be relocated between the Waiau Power Plant

and Aloha Stadium in order to provide the required working clearances around the guideway. Analysis is pending development of the preliminary design drawings.

o Right-of-Way and APE Updates: Staff will be documenting project design changes and adjustments to right-of-way acquisitions to date.


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6.7 Risk Management Following is a progress report highlighting top risks and mitigation efforts from the April 2020 monthly risk update.

6.7.1 Top Risk Summary

Top Cost Risks

ROW

CCUR: difficult underground conditions

AGS Time Impact Analysis (TIA) for HECO Zone 8 Delay

Procurement Extension (due to COVID-19 impacts) (accepted and incorporated into base schedule)

Core Systems (until assigned to P3)

Environmental for CCGS (risk sharing)

Delay in obtaining City Agency permitting

Utilities: misidentified and unidentified

ROW: Mauka entrance to Kuloloia Station (at Downtown)

Affordability Cap being exceeded (now takes precedence as a risk, since Procurement Extension has been granted)

Possible revocation of noise variance

ROW: Makai entrance to Kuloloia Station (at Downtown)

Utility/Pedestrian bridges over stream (risk should be transferred to budget)

P3 and CCUR interface impacts

CCUR Access Dates if not met for P3

CCUR non-standard work hours

Core Systems, incomplete interface details

ROW – numerous small property acquisitions for straddle bent foundations

Fare Collection Systems: delay if station electrical systems not ready (applies to interim RSD)

Archaeological: unanticipated finds could delay CCGS work

See additional low risks highlighted in green in the table below

Watch List Risks

Coronavirus Concerns. Risk impacts began to be reported in the March 2020 report including the procurement extension due to COVID-19 impacts on the PLO’s ability to price the work. The Risk Manager will continue to status this risk topic with project teams and HART management in ongoing monthly risk updates considering potential impacts to project schedules; availability of labor, equipment and materials; contingency; project funding.

Opportunities for Cost Savings

P3 competitiveness, innovation for CCGS

CCUR to eliminate unnecessary utility relocations with guideway shift

Top Schedule Risks: Critical or Near Critical Path

CCUR: difficult underground conditions

Delay in City Agency Permitting

Affordability Cap being exceeded (time to resolve)

Procurement Extension (due to COVID-19 impacts) (accepted and incorporated into base schedule)

Environmental for CCGS (risk sharing with P3)

Possible Revocation of Noise Variance

Utilities: misidentified and unidentified

P3 and CCUR interface impacts

CCUR Access Dates if not met for P3

Core Systems, incomplete interface details

ROW – numerous small property acquisitions for straddle bent foundations (currently not critical, but could become critical if delays occur)

Archaeological: unanticipated finds could delay CCGS work

Opportunities for Maintaining Schedule

CCUR opportunity to save time by eliminating unnecessary utility relocations, particularly the 42” water main along Dillingham

Aggressive CEI oversight of CCUR with fully qualified field staff

ROW to maintain schedule for new acquisitions based on final CCGS alignment, through appropriate staff and consultant support

Fill vacant staff positions with existing staff and consultant support


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6.7.2 Top Risk Threats and Mitigations

Risk ID Risk Description Risk Threat Score

Risk Mitigation

ROW 60.01_01

ROW: Value of property acquisitions necessary for Rail could increase.

18 1. HART continues to negotiate in good faith with property owners. 2. Appraisals and due diligence through the courts have been supporting HART’s position in obtaining necessary ROW at a reasonable cost.

DBB511 SIT 40.02_02

CCUR: Cost to deal with underground conditions could exceed contract allowances.

18 CCUR team continues to explore the most cost-effective ways of dealing with the geotechnical conditions along Dillingham.

DB450 SIT 40.02_11

AGS: HECO Zone 8 Delay. 15 HART is evaluating the TIA for concurrent delays.

P3-DB550 PRO 80.01_06

P3 for CCGS and PH: Risk of Delay of Procurement due to more time requested by P3 PLO’s to prepare their proposals (due to COVID-19 impacts). Note: This risk is now inactive because the time request has been added to the base schedule.

15 HART has recently extended the procurement timeframe for the P3 PLO’s, in response to the PLO request, to allow sufficient time to price the work given the impacts of COVID-19. This is viewed as an acceptable mitigation under the current circumstances.

DBOM920 SYS 50.01_12

Core Systems: Risk of additional work by Core Systems Contractor following recent settlement, until assigned to P3.

12 1. HART is troubleshooting systems interface issues with West stations work to avoid further cost due to changed conditions. 2. Plan for 2-phase testing at platforms has allowed more time for canopy arm installation, followed by Core Systems devices and testing.

P3-DB550 SIT 40.03_03 (schedule) and 40.03_02 (cost)

P3 for CCGS and PH: Environmental Cleanup, Cost and Schedule Impacts to HART (2 separate risks, but combined here for scoring). The Risk Management System (RMS) adjusted the cost portion of this risk slightly downward based on the expectation that CCUR work will uncover most, if not all, pockets of contamination. There is a risk sharing arrangement in the P3 RFP for environmental cleanup responsibilities.

12 1. Although HART would be responsible for the cost and schedule impact for cleanup of undisclosed contamination, the P3 would be responsible for the schedule risk associated with the cleanup of disclosed contamination. Some cleanup activities could be non-critical path delays depending upon where they occur in the project. 2. HART will handle the cleanup with on-call contractors familiar with this work and who can execute the work most efficiently.

DBB511 SIT 40.08_01

CCUR: Delay in obtaining City Agency Permitting had been forecast and continues to result in delays to critical utility relocation work.

12 HART continues to coordinate with City permitting agencies to provide any further design information that is needed, and to reduce the timeframes for review and permitting of utility relocation work.

DBB511 SIT 40.02_07

CCUR: Scope and schedule of construction could be impacted by the discovery of misidentified and unidentified utilities

12 HART will pay for differences in quantities of utility relocations based on as-bid unit rates.

ROW 60.01_17

ROW: Parcel Scope changes for Mauka Entrance to Kuloloia Station (at Downtown)

12 HART and DTS are evaluating the preferred Mauka station entrance location for the Kuloloia Station (at Downtown). The preferred location is within the courtyard of the existing Pacific Guardian Center (PGC). Initial discussions with the Property Manager have taken place.

P3-DB550 PRO 80.01_07

P3 for CCGS and PH: Risk of Affordability Cap being exceeded for the capital construction and/or the future O&M. Note: This risk was part of a risk grouping that has now resulted in a delay to RSD within the risk forecast, since the Procurement Delay risk has been inactivated.

10 1. The Affordability Cap for Capital as well as O&M were provided to the P3 PLO(s) on 26JUL2019 in order to allow HART sufficient time to respond in case concerns are expressed by the PLO(s). 2. HART’s ICE estimate was reviewed and received concurrence from E&Y and from HART’s Project Execution Consultant.


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Risk Mitigation

P3-DB550 SIT 40.04_09

P3 for CCGS and PH: Revocation of Noise Variance which allows night and weekend work. This could have a cost and schedule impact to the CCGS project. This is a new risk added in the Feb. 2020 Risk Refresh.

9 HART will pursue greater involvement with the community to inform them of construction activities and be more responsive to their concerns. HART can mitigate by compensating the contractor to utilize noise mitigation strategies and by maintaining open communication with DOH who controls the noise variance.

ROW 60.01_10

ROW: HECO Kuloloia Station (at Downtown) Makai Parcel Scope Changes. Late agreement with HECO for Kuloloia Station (at Downtown) Makai parcel, currently an old power plant, could impact DB contract requirements.

9 Get agreement with HECO and perform early subsurface investigations. Include report in bid documents.

DBB511 SIT 40.06_01

CCUR: Design Build of utility & pedestrian bridges over Kapalama Stream.

9 The alternative to use utility and pedestrian bridges has been reviewed and is believed to be the appropriate solution meeting utility company and environmental requirements. Some portion of this risk may be in the base CCUR cost which will be reviewed with Project Controls.

P3-DB550 SYS 50.03_01

P3 for CCGS and PH: Interface impacts between CCGS and other contracts including CCUR and Core Systems Contractor.

9 While this risk value increased in the November 2019 Risk Refresh, HART is working to make sure CCUR work is completed as expeditiously as possible, and that achievable access dates to the P3 (area by area in the CCGS corridor) are included in the P3 RFP.

P3-DB550 SIT 40.05_02

P3 for CCGS and PH: Potential for CCUR work to extend beyond Access Dates committed to the P3 for CCGS. If committed access dates are not met, then the P3's start of work in those areas could potentially be delayed, placing HART at risk of having to compensate the P3 for owner-caused delay.

9 The P3 Procurement Documents include a list of Access Dates that HART is committing to meet. This risk pertains to HART's guarantee to the P3 that CCUR work will be completed by certain committed dates area by area through the CCGS project.

DBB511 SIT 40.08_07

CCUR: Requirement for Non-standard Work Hours on CCUR work.

9 HART will work with the contractor and approving agencies to mitigate the extent of non-standard work hours potentially being required on the project, which can increase contract costs significantly.

DBOM920 SYS 50.01_01

Core Systems: Incomplete Interface Details (Stations & Guideway).

9 Final interface details are being worked out as West Stations progress much closer to final completion.

ROW 60.01_19

ROW: Cost and time impacts for numerous small property acquisitions necessary for foundations to support straddle bents along Dillingham Blvd and elsewhere.

9 HART Management has begun meetings with affected property owners to advise of the need for straddle bent foundations at specific locations and to attempt to minimize the impacts to the property owners and to seek their cooperation with HART's plan.

MI900 SYS 50.06_11

Fare Collection: Rail Station installation of Fare Systems equipment could be delayed if Stations’ electrical systems are not ready in time for Revenue Service.

9 Coordinate with station contractors to develop and share station as-builts with the Fare System Vendor. Coordinate schedules as well to allow sufficient time for testing and installation at each of the stations.

P3-DB550 GUI 10.04_01

P3 for CCGS and PH: Discovery of unanticipated archaeological findings could result in added cost and schedule impact to HART.

8 The HART Procurement and technical team for the P3 has been working on an appropriate level of risk for the P3 to undertake in dealing appropriately with archaeological finds. HART will be responsible for finds that cause undue cost and schedule delay.

DBOM920 SIT 40.04_01

Core Systems: Operating Noise Exceeds Environmental Impact Statement (EIS) Defined Limits.

6 Tangent track noise test compliant with Technical Provision (TP) requirements. Noise testing in curves still required. Evaluation against EIS noise levels outstanding. Mitigation may require installation of track lubricators along the alignment, implementation of a rail engineer grinding program, and/or noise absorption panels.

ROW 60.01_18

ROW: Net cost to HART for Land Trade for Rail Operations Center.

6 HART is working with the City on this land exchange. The City needs to approve this exchange once it is worked out by the Dept. of Hawaiian Homelands (DHHL).

DBB271 STA 20.05_04

FHSGC: Consolidated Resolution, capturing numerous risks into one agreement with the contractor.

6 HART is continuing to negotiate with the contractor for a fair settlement of all remaining issues through final closeout of the project.


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Risk Mitigation

DBB271 STA 20.01_26

FHSGC: Plan B Canopy Redesign Delay Claim.


DBB371 STA 20.02_05

KHSGC: HART Open Changes. 6 HART is continuing to negotiate with the contractor for a fair settlement of all remaining issues through final closeout of the project.

DBB600 SUP 30.01_01

Park-and-Ride Lots: Contingency for Park-and-Ride Lots construction.

6 HART is holding a contingency value until the final park-and-ride locations are determined, designs are complete, and construction is underway.

MI900 SYS 50.06_20

Fare Systems Vendor could experience additional costs.

6 Negotiate change orders with the proper contractor and/or award a separate contract as needed for Fare Systems requirements. These requirements pertain to startup and rollout costs that are not included in the scopes of work for the Fare Systems Contractor or Technical Consultant.

UTIL68 SIT 40.02_08

Private Utilities: Construction sequencing for City Center creates additional work for utility companies.

6 HART is working with utility companies to understand the requirement for additional inspectors as the sequence of the CCUR work becomes more apparent through schedule coordination with the contractors involved.

UTIL68 SYS 50.03_01

Private Utilities: HECO Substation needed on land from UH adjacent to MSF, for reliable power for train operations.

6 The substation will need to be tested in June 2020 in time for Interim Revenue of Service in Dec. 2020; otherwise, the frequency of trains passing through this area will need to be reduced until the substation is on line. The substation requires PUC approval which HECO is now applying for.

UTIL68 SIT 40.02_09

HECO KHG 138 kV Relocation to provide adequate separation from guideway.

6 HART will coordinate with the design firm (RM Towill) to guide the scope to remain within reasonable limits, while meeting all necessary HECO requirements. A potholing program is underway to determine the locations of existing utilities along the route, and the reasonableness of undergrounding the 138kV along the highway. The project is in the concept design phase.

MI930 STA 20.07_03

Elevators/Escalators: Increase in Elevator and Escalator Quantity Requirements

6 The final number of additional escalators on all east stations have been determined to be two for AGS, and 11 additional for CCGS. Still need to negotiate a favorable resolution with E&E contractor for CCGS. This risk will be revisited after award of the City Center DB contract.

DBB371 STA 20.02_22

KHSGC: Potential Electrical and Structural Canopy Design Issues.


DB450 SIT 40.02_04

AGS: Conflict Resolution – Costs for Utility Relocations.

4 HART is coordinating with the contractor and utility agencies to mitigate any utility delay risks that could result in cost or schedule impact to the project.

Risk Scoring for Risk Threats The following risk scoring table (used in the calculation of the risk threat scores shown above) is in accordance with FTA guidelines for summarizing the overall severity of project risks. HART has adjusted the cost and schedule ranges shown below in order to scale to the HART Project size.

Risk Scoring for Risk Threats

Impact Scores Legend

Low 1

Medium 2

High 3

(P) Probability <10% >10% <50% >50%

(C) Cost Impact <$10 M >$10 M <$50 M >$50 M

(S) Schedule Impact <1 month >1 month <4 months >4 months

Rating <6 7 - 12 13 - 18

Score = (Cost + Schedule) * Probability

Risks are assessed based on the probability of occurrence, potential (and most likely) cost impact, and potential (and most likely) schedule delay. The total score is arrived at by adding the cost and schedule impact scores, multiplied by the probability score. For example:


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40% Probability = 2; A $60 million Cost Impact = 3; A five month Schedule Impact = 3 Resulting Score = 3 + 3 = 6 x 2 = 12; a Medium Risk.

6.7.3 Top Risk Opportunities

Risk ID Risk Description Risk Opportunity Score

Risk Mitigation

P3-550 SIT 40.05_01

P3 for CCGS: Opportunities for P3 innovation through Alternative Technical Concepts (ATC’s).

15 1. HART plans to evaluate and approve ATC’s that are beneficial to the Project. 2. There were ATC’s that were received for previous HART projects, so there is precedence for this possible savings.

DB511 SIT 40.02_15

CCUR: Continue to find opportunities to eliminate unnecessary utility relocations based on results of potholing which is identifying specific utility locations, and ability to shift planned locations of guideway foundations (shafts).

10 1. The CCUR team has identified significant savings to date. 2. There is a reasonable probability that additional savings can be realized which should provide sufficient contingency with the CCUR contract to address further unknowns that will need to be dealt with as City Center utility relocations continue.

275 PRO 80.01_01

P3-PHPTR: Opportunity for P3 to present a modest cost reduction for construction of the Pearl Highlands Garage and Transit Center.

9 HART has been working to make the RFP as performance-based as possible so that it allows creativity from the P3 team(s).

P3-DB550 PRO 80.01_02

P3 for CCGS: Opportunity for P3 to present a modest cost reduction for construction of City Center Guideway and Stations, and remaining Core Systems work.

6 HART has been working to make the RFP as performance-based as possible so that it allows creativity from the P3 team(s).

Risk Scoring for Risk Opportunities

Risk Scoring for Risk Opportunities

Impact Scores Legend

Low 1

Medium 2

High 3

(P) Probability <10% >10% <50% >50%

(C) Cost Impact <$10 M >$10 M <$50 M >$50 M

(S) Schedule Impact <1 month >1 month <4 months >4 months

Rating <6 7 - 12 13 - 18

Score = (Cost + Schedule) * Probability

Similar to the legend for scoring of Risk Threats, Risk Opportunities are assessed based on the probability of occurrence, potential (and most likely) cost impact, and potential (and most likely) schedule delay. The total score is arrived at by adding the cost and schedule impact scores, multiplied by the probability score. The scoring calculation for Risk Opportunities is the same as for Risk Threats; however, in the Opportunities scoring table above, high opportunity scores are colored green (versus red), low opportunity scores are colored blue (versus green), and medium opportunity scores are still colored yellow. 6.7.4. Recent Risk Updates

The most recent monthly risk update occurred in April 2020, the results of which are discussed herein. These results will be summarized in the meeting with the PMOC at the next Monthly Progress Meeting on May 13, 2020. The P65 results now place the projected forecast at $8.293 billion, which is $128 million above HART’s budget goal of $8.165 billion, and $6 million below the overall budget goal of $8.299 billion as recommended by PMOC and FTA.

At the most recent quarterly update held in February 2020, the Risk Refresh was facilitated by the Risk Manager. This involved face to face meetings with project team members to review each risk, discuss their validity and if any adjustments are needed to the post-mitigated responses, discuss if any new risks are necessary, and to explore ongoing risk mitigation efforts. The results of the February 2020 Risk Refresh were reflected in HART’s Monthly Report for February 2020. The next quarterly Risk Refresh is planned for mid-May 2020 which will be virtual meetings because of current travel restrictions as a result of COVID-19.


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The most significant risk adjustments in the April 2020 risk update included: 1. P3 for CCGS and PH: Risk of Delay of Procurement due to more time requested by P3 PLO’s to prepare

their proposals due to COVID-19 impacts. HART has recently extended the procurement timeframe for the P3 PLO’s, in response to the PLO request, to allow sufficient time to price the work given the impacts of COVID-19. This is viewed as an acceptable mitigation under the current circumstances. This risk is therefore inactivated.

2. P3 for CCGS and PH: Risk of Affordability Cap being exceeded for the capital construction and/or the future O&M. This risk has not changed, but it now takes precedence because it is part of a risk grouping that has now resulted in a delay to RSD within the risk forecast, since the Procurement Delay risk has been inactivated.

Two significant adjustments in the February 2020 Risk Refresh included: P3 for CCGS and PHPTR: 1. New Risk: Revocation of Noise Variance which allows night and weekend work. This risk poses a modest

direct cost impact, and a potential schedule impact. The Risk Manager added this new risk and its associated value based on meetings and conversations with HART Environmental and construction oversight staff.

2. Environmental Risk adjustment, due to risk sharing between HART and the P3. This means HART will have cost and some schedule responsibility for environmental cleanup which has the potential to delay the P3 for CCGS. Adjusted this risk based on meetings and conversations with HART Environmental and construction oversight staff.

6.7.5. Cost and Schedule Probability Curves from April 2020 Risk Update Figure 11. Cost Probability Curve, April 2020 Risk Data

The update shown in Figure 11 resulted in a $47 million increase to the P65 risk expected value when comparing the April 2020 update (shown above) to the March 2020 update (shown in the prior report). This increase is due to risk adjustments over the last month as outlined above, which will be discussed in detail with HART Management and the PMOC at the Monthly Progress Meeting on May 13, 2020. The P65 for the overall HART project is now $8.293 billion, which is $128 million above HART’s budget goal of $8.165 billion, and is $6 million below FTA/PMOC’s recommended budget of $8.299 billion.


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Figure 12. Schedule Probability Curve, April 2020 Risk Data

The schedule update shown in Figure 12 resulted in a 2-month extension in the P65 schedule risk assessment when comparing the April 2020 update (December 2026 shown above) to the March 2020 update (October 2026 shown in the prior report). Schedule risks will be discussed in detail with HART Management and the PMOC at the Monthly Progress Meeting on May 13, 2020. The P65 for the overall HART project is now December 2026, which is 12 months beyond HART’s stated schedule goal of December 2025, and 3 months beyond the PMOC recommended target date of September 2026 for meeting final revenue service. 6.7.6. Ongoing Risk Mitigation Efforts The P65 schedule extension to December 2026 from the April 2020 risk update (formerly October 2026 from the March 2020 risk update, August 2026 from the February 2020 risk update, and July 2026 from the January 2020 and December 2019 risk updates) is a significant concern to HART. The project delivery timeframe for CCGS to still accomplish the full RSD by December 2025 had been a significant HART goal, which is now overshadowed by the expanding threat of the COVID-19 pandemic on not only the HART Project, but on the state of Hawai‘i, as well as nearly all populations and countries around the world. Nevertheless, HART will maintain particular focus on the following risk areas in order to complete the Project as expeditiously as possible once the threat of the Coronavirus has passed:

1. Expedite the ROW acquisition schedule for necessary acquisitions to accommodate utility relocations (CCUR) and necessary space for straddle bent foundations along the CCGS route. Ensure qualified ROW staff are in place and necessary support is received from HART’s Real Estate Consultant. All necessary ROW must be acquired in time for P3 Access Dates to be met.

2. Expedite the City Center Utilities Relocations and Road work (CCUR) in time to meet area by area Access Dates being committed to the P3 PLO’s in the procurement documents. This can be accomplished by securing all third party agreements and permits in advance, and maintaining the right level of qualified CEI staff for design oversight and field construction oversight. Ensure that the CCUR contractor is executing the work as proactively as possible with qualified construction staff, equipment selections, and effective maintenance-of-traffic planning. HART is preparing a procurement for a second CCUR contractor to expedite the work. The base estimate update for CCUR is being reviewed, as of March and April 2020, the results of which will be incorporated into the next risk update as soon as the results are reported.


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3. Ensure that the approach to dealing with both identified and unidentified environmental contamination, and/or archaeological finds, are agreed with DOH and other oversight agencies in advance, in order to deal with the impacts encountered during construction appropriately and as expeditiously as possible. HART will need to set aside adequate contingency to pay for this cleanup work due to the risk transfers from the P3 to HART, which HART believes can be effectively managed by HART’s on-call environmental cleanup contractors.

4. Incentivize the future P3 contractor to complete the CCGS and Pearl Highlands Garage, Transit Center and Ramps work in the most reasonable timeframe that can be forecast, for final RSD as close as possible to the FTA stipulated target of September 2026.

5. Ensure all necessary procurement procedures are being followed correctly. Minimize the possibility of a protest over procedural issues related to this important procurement. A time extension to the P3 procurement was recently granted due to the COVID-19 concerns, which was a reasonable response by HART to the PLO(s) request for more time given the difficult current circumstance of pricing the work until the virus threat has passed.

6. Ensure final completion and closeout of the west station projects by mid-2020, in order to obtain Interim Revenue Service as soon as is reasonable in late 2020 or early 2021 (given the COVID-19 concerns), and to have this west section fully functional and ready for turnover to the P3 at the appropriate date to be clarified in the P3 RFP.

As reflected above, the current schedule risk forecast identifies potential concerns with risks in the categories of Right-of-Way, Utilities Relocations, Environmental, Archaeological, and Procurement, some of which are exacerbated by the increasing COVID-19 impacts on the HART Project. The schedule risk forecast suggests if ongoing mitigation efforts related to these risks fail, or if problems related to the COVID-19 pandemic worsen, the delay consequences could be severe.

6.8 Construction Claims Pursuant to FTA Circular 4220.1F, HART is obligated to notify the FTA and PMOC about third-party claims and litigation with which it is involved. HART considers a “claim” to arise when a third-party contractor submits a request for a final written decision by the Contracting Officer. Pursuant to Hawai‘i Revised Statutes Section 103D-711 and Hawai‘i Administrative Rules Section 3-126-28, the Contracting Officer’s decision is deemed final and the basis on which the aggrieved party can initiate an action in Circuit Court within six (6) months of receipt of the Contracting Officer’s decision.

HART is tracking the following claims:

Contract Contractor Claim Description Claim Amount Status

FHSG Hawaiian Dredging

Construction Co.

HDCC seeks compensation for premium costs to furnish manpower from out-of-state for the period from April 2017 through August 2017 due to the unavailability of local manpower.

$103,167 HDCC submitted a request for a final written decision by the Contracting Officer on Jan. 22, 2019. This matter has been taken under consideration.


Construction Co.

HDCC seeks compensation for additional staffing and resources from Notice to Proceed through January 2018.

$3,438,061 HDCC submitted a request for a final written decision by the Contracting Officer on Feb. 12, 2019. This matter has been taken under consideration.


Construction Co.

HDCC seeks compensation for providing NEMA Type 4X, stainless steel electrical enclosures.



Construction Co.

HDCC seeks compensation for shoring for the Waipahu Transit Center platform box girder construction.



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6.9 Community Outreach Overview

Since the inception of HART, the outreach team has participated in: o 1,510 Public Presentations and Events

The HART Public Involvement (PI) team participated in a total of 4 events and presentations in April 2020. Due to the COVID-19 pandemic, many public events and meetings – which HART was supposed to present or participate as part of its public outreach activities – were cancelled or postponed.

Community outreach events in April included virtual meeting presentations to Honolulu Community College and Pearl City High School students. The Public Involvement department also conducted a presentation to the HART Board to highlight educational and online outreach projects.

HART Public Involvement launched its new “Rail Facts LIVE” monthly show utilizing Facebook LIVE and featuring HART Executive Director & CEO Andrew Robbins. This Facebook LIVE show featured a discussion on City Center Utilities Relocation activities on Dillingham Boulevard and included a LIVE question and answer session for viewers.

HART Public Involvement launched its “Rail Construction Traffic Update in Sixty Seconds” weekly video updates with three videos produced for its website, social media and eBlast platforms. This weekly update highlights major construction activity along the 20-mile alignment and encourages viewers to keep in touch with the project by utilizing its weekly traffic updates featured at www.HonoluluTransit.org.

o 888 Neighborhood Board Meetings All of the Neighborhood Boards were in recess during the month of April due to the COVID-19

pandemic, so the agency was unable to attend regular meetings. HART submitted written reports to each board location that we normally attend or provide written information.

Community Input HART's public outreach team responded to 59 public inquiries and comments via the 24-hour project hotline (25

inquiries) and project email ([email protected] with 34 inquiries), during the month of April 2020. Inquiries were generally related to construction questions for Dillingham Boulevard.

6.10 Staffing Overview

Organization: The latest organizational chart is dated Jan. 29, 2020. Please see Appendix D. Project Staffing:

o Target (Allocated) City Positions: 135 Full-Time Equivalent (FTE) City Staff. Does not include Project Management Support consultants below.

o Filled City Positions: 120 Employees: (102) Personal Services Contract [PSC] Employees, (1) Civil Service, (5) Appointees, (4) 89-day contract, (8) Interns

Vacancy Rate 2020

January February March April May June

17.03% 13.3% 13.3% 10.3% - -

July August September October November December

- - - - - -

o Project Management Support Consultant (HDR) Staff Total: 18 HDR employees embedded in the HART

organization directly participating in the management of the project, 2 HDR employees working for the State Historic Preservation Division (SHPD) providing support services, and 1 HDR employee assisting HART on a part-time basis with risk modeling (statistical analysis and risk report production).

mailto:[email protected]


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Positions Filled in April: o Accountant I o Accountant I o Right of Way Acquisition & Relocation Manager o Information Specialist I

Projected Position Fills: o Electrical Engineer I (Core Systems) – May o Electrical Engineer I (Readiness & Activation) – May o Secretary III (Core Systems) – May o Right of Way Acquisition & Relocation Manager- May o Planner III (Hazmat Planner) – May o Transportation Planner – May o Internal Controls Analyst III – May o Financial Analyst (Project Controls) – May o Lead Contract Management Assistant – May o Deputy Director of Administrative Services – May o Fixed Asset Specialist - June

April Departures: o Project Manager III (Lead Scheduler ) o Information Technology Support Technician II o Lead Contract Management Assistant

Projected Departures: o N/A

Figure 13. Staffing Activities

Staffing Activities

Title Group

New/Existing HART

Position (City or PMC)

Position Status* Start Month

P3 , Core Systems, and Readiness and Activation

Electrical Engineer I Core Systems Existing (City) Selected - PSC May

Electrical Engineer I Readiness and Activation New (City) Selected - PSC May

Secretary III Core Systems Existing (City) Selected – PSC May

Design & Construction

Program Manager Production East Area Construction Existing (City) Recruiting - PSC

Assistant Area Manager East Area Construction Existing (City) Recruiting - PSC

Transportation Planner Third Party and Traffic Engineering

New (City) Recruiting - PSC

Transit Property Acquisition & Relocation

Right of Way Acquisition & Relocation Manager


Existing (City) Filled - PSC April

Right of Way Acquisition & Relocation Manager


Existing (City) Selected - PSC May

Planning

Planner (Land Use) Planning Existing (City) Recruiting – PSC

Planner III (Hazmat Planner) Planning Existing (City) Selected - PSC May

Transportation Planner Planning Existing (City) Selected - PSC May

Budget & Finance

Financial Services Manager Budget & Finance Existing (City) Filled Temp Agency

Accountant I Budget & Finance Existing (City) Filled – PSC April

Accountant I Budget & Finance Existing (City) Filled – PSC April

Internal Controls Analyst III Budget & Accounting Existing (City) Selected – PSC May

Financial Analyst/Management Analyst

Budget & Finance Existing (City) Filled Temp Agency

Financial/Management Analyst (Financing)

Budget & Finance Existing (City) Filled Temp Agency


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Staffing Activities

Title Group

New/Existing HART

Position (City or PMC)

Position Status* Start Month

OCIP/Risk Compliance Budget & Finance Existing (City) Filled Temp Agency

Project Controls

Financial Analyst Project Controls Existing (City) Selected – PSC May

Scheduler I –III Project Controls Existing (City) Recruiting – PSC

Procurement, Contracts & Construction Claims

Director Procurement, Contracts, and Construction Claims

Procurement, Contracts and Construction Claims

Existing (City) Recruiting – PSC

Procurement & Specifications Specialist

Procurement & Consultant Contracts

Existing (City) Recruiting - PSC

Procurement & Specifications Specialist

Procurement & Consultant Contracts

Existing (City) Recruiting - PSC

Contracts Manager Contract Administration Existing (City) Recruiting – PSC

Construction Claims Manager Construction Claims Existing (City) Recruiting - PSC

Lead Contract Management Assistant

Contract Administration Existing (City) Selected – PSC May

Administrative Services

Deputy Director of Administrative Services

Administrative Services New (City) Selected – PSC May

Human Resources Specialist V Administrative Services Existing (City) Recruiting - PSC

Public Involvement

Public Involvement Officer Public Involvement Existing (City) Recruiting - PSC

Information Specialist Public Involvement Existing (City) Filled - PSC April

System Safety and Security

System Safety Engineer Safety Existing (City) Recruiting - PSC

Asset Management

Fixed Asset Specialist Executive Management New (City) Selected – PSC June

*Personal Services Contracts are limited to one year per the Revised Charter of the City and County of Honolulu, Sec. 6-1103(g).

6.11 HART Baseline Plans and Procedures Status List The status of the Baseline Plans and Procedures is shown below (NOTE: changes, if any, are in bold font):

Owner Plan/Procedure Revision Level Date Approved Status

Project Management (Sam Carnaggio)

Project Management Plan (PMP)

8.G April 21, 2020 Approved/Baselined

Safety and Security (Ralph McKinney)

Construction Safety and Security Plan (CSSP)

5.0 March 5, 2019 Approved/Baselined

Safety and Security Certification Plan (SSCP)


Safety and Security Management Plan (SSMP)


Sensitive Safety Information Plan

1.0 December 13, 2017 Approved/Baselined

Preliminary Hazard Analysis (PHA)

4.0 July 3, 2019 Approved/Baselined

Threat and Vulnerability Assessment (TVA)

2.0 January 12, 2018 Approved/Baselined


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Incident Investigation Procedure

0.0 February 28, 2019 Approved/Baselined

Quality Assurance (Alberto Bonifacio)

1.PP-02, Project Procedure and Plan Revision and Control Procedure


1.PP-03, Standard Terms, Definitions, and Acronyms Procedure

4.0 April 21, 2020 Approved/Baselined

3.PM-05, Meeting Minutes Procedure


6.CM-01, Submittal Processing Procedure


Quality Management Plan (QMP)

4.0 November 9, 2018 Approved/Baselined

Procurement, Contracts, and Construction

2.PA-09, Procurement Standards of Conduct Procedure


Claims (David Ha)

2.PA-10, Procurement Methods Procedure


2.PA-11, Procurement Full and Open Competition Procedure


2.PA-12, Procurement Federal Compliance Procedure


2.PA-13, Procurement Protests Procedure


2.PA-14, Procurement Record-keeping Procedure


2.PA-15, Stipend Payment Procedure


2.PA-16 Executive Decision Document (EDD) Procedure


5.CA-06, Project Closeout Procedure


5.CA-11, Contract Changes Procedure


5.CA-12 Professional Services and Utility Engineering Services Agreement Contract Closeout Procedure


Buy America Plan (BAP) 3.0 April 9, 2019 Approved/Baselined

HART Procurement Manual



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(David Uchiyama) 5.CA-13 Consultant Performance Milestone Evaluation Procedure


5.CA-14 Consultant Performance Evaluation Procedure


Project Controls (Nate Meddings)

2.PA-04, Project-wide Document Control and Project Library Procedure


3.PM-01, Contract Management System Procedure


4.PC-03, Project Progress Report Procedure


4.PC-04, Project Scheduling Procedure

4.0 August 15, 2018 Approved/Baselined

4.PC-06, Cost Estimating Procedure

3.0 December 13, 2017 Approved/Baselined

4.PC-07, Cost Control Procedure


4.PC-09, Contingency Management Procedure


Contract Packaging Plan (CPP)

6.0 October 4, 2018 Approved/Baselined

Budget and Finance (Ruth Lohr)

5.CA-03, Contractor Payment Application Procedure


5.CA-10, Consultant Invoice Payment Procedure


7.GA-04, Petty Cash Procedure


7.GA-06, Travel Procedure


Project Financial Plan (PFP): Revised Recovery Plan


Planning and Permitting (Ryan Tam)

6.CM-08, Environmental Procedure


Before-and-After Study Plan


Bus Fleet Management Plan (BFMP)


Mitigation Monitoring Plan (MMP)


Right-of-Way (Dylan Jones)

Real Estate Acquisition Management Plan (RAMP)



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Public Information (Joyce Oliveira)

2.PA-06, Community Relations and Media Contacts Procedure


3.PM-04, Public Involvement Communications Procedure


Public Involvement Plan (PIP)


Design and Construction (Frank Kosich)

6.CM-02, Request for Information (RFI) Processing Procedure


CADD Procedures 2.0 March 19, 2019 Approved/Baselined

Configuration Management Plan (CFMP)


Construction Management Plan (CMP)


Operation and Maintenance (Robert Good/DTS)

Interface Management Plan (IMP)


System Integration and Test Plan (SITP)


Rail Fleet Management Plan (RFMP)


Operation and Management Plan (OMP)


Rail Activation Plan 2.0 February 11, 2019 Approved/Baselined

2. PA-17 DTS – HART Communication Procedure

0.0 July 15, 2019 Approved/Baselined

Administrative Services (Dexter Suzuki)

1.PP-05, Identification Badge Procedure


2.PA-03, Email Management Procedure


2.PA-07, Training Procedure


Staffing and Succession Plan


Risk Management (Paul Johnson)

4.PC-08, Risk Management Procedure


Risk and Contingency Management Plan (RCMP)



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6.12 Readiness and Activation

Overview of Key Responsibilities

Oversight of the Core System Contractor’s Operations and Maintenance (O&M) development and mobilization.

Review and support of HART project activities with an emphasis on O&M impact assessment.

Collaborating with DTS to ensure readiness for O&M responsibilities.

Ongoing Activities

Supporting P3 procurement process.

Updated April HART Board Meeting on readiness and activation status.

Key HRH Mobilization Activities o Document Development

HSQE documents have been formally submitted and are under review with stakeholders. O&M Management and Staffing Plan dispositioned ANR. Developing Trial Run schedule, test cases, and resources required. O&M Mobilization Team is supported

by up to 30 FTE experienced rail consultants. o O&M Training started April 6.

2,260 hours of training for O&M staff through the end of April. R&A Team audited select online and in-person HRH classes. HRH is administering training via Instructor Led Course (in accordance with social distancing measures)

and online. o HRH continues to actively recruit key positions and experienced rail transit personnel.

HRH Head of O&M – Americas is currently supporting the on-site mobilization effort. HRH Operations Director selected, on-island, and will start on-site the 1st week of May, after a quarantine

period. Mass recruitment efforts are still underway with minor delays in onboarding due to COVID-19.

o Maintenance Activities Asset Management and Maintenance Management Plans officially submitted for review. Maintenance document suite drafted and under review.

MSP Passenger Vehicles and MSP Depot Equipment submitted for review. MMIS final design workshop completed.

Module development and implementation “Sprints”. Sprint 1 completed.

Starting to input ATC assets into the system.

Follow-on workshops April 9 and 20 with DTS. Continued oversight and auditing of the HRH maintenance program and Key Performance Indicators

(KPIs). o Ongoing COVID-19 program impact assessment.

DTS and project stakeholder coordination o Facilitate Interim Opening Task Force Meeting with DTS, BFS and City Stakeholders. o Supporting document reviews per HART Charter Amendment 4 MOU procedure.

DTS Management Capacity and Capability Plan under revision. o Facilitating negotiations for Amendment 1 and 2 to the HDOT West O‘ahu Farrington Highway Master Agreement, and

Joint Use and Occupancy Agreement. o Supporting development of joint HART-DTS schedule and identification of critical path items for Intermediate

Operations and Maintenance Period (IOMP) 1. o Transit Agency Rail Safety Plan submitted to HDOT. System Security Plan in final preparation for submission. HRH

revised and submitted supporting documentation.

Supporting HART Safety revisions of Operational Readiness Conformance Checklist (ORCC) to correspond with HRH Training Program Structure.

Selected candidate to support HRH Mobilization oversight, technical reviews, and asset management program development.

Fare Systems (see Fare Systems section of report).

Look Ahead

Continued development of a COVID-19 Mitigation Plan for HRH Hiring and Training.

O&M Rule Book Workshop (May).

HRH and HART developing a consolidated Hazard Log, target completion by end of May.

Oversight Procedure (OP) 54 discussion with HDOT is scheduled for May/June. o FTA review is scheduled for July.


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APPENDICES

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PR

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RV

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1,9

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Appendix B. Core Accountability Items Including Major Issues

Core Accountability Items Including Major Issues – April 2020 Note that HART’s Recovery Plan, with revised budget and RSD, was approved by the FTA on Sept. 5, 2019; however, HART intends to continue to manage the project to its current EAC of December 2025.

Project Status: ($ are in millions) Original Budget

at FFGA HART

Current EAC Recovery Plan

Cost Base Cost w/o Contingency

$4,305 $7,492 $7,312

Contingency

Allocated $542 $585 $765

Unallocated Contingency $102 $88 $222

FFGA Finance Charges

$173 $547 $609

Post RSD Finance Charges

$42 $293 $231

Total Project Costs

$5,164 $9,005 $9,139

Schedule Revenue Service Date (RSD) January 31, 2020 December 2025 September 2026

Project Status: ($ are in millions) Amount ($) Percent

(as % of total)

Planned Value to Date $3,040 61.4%

Earned Value to Date $2,825 57.1%

Actual cost* $4,205 56.1%

Contracts

Total Contracts Awarded to Date[1] $5,347 71.4%

Total Construction Contract Awarded** (Construction Contracts Only)

$2,949 70.1%

Physical Construction Work Completed*** (Amount of Construction Actually Completed)

$2,135 50.8%

Date of Next Quarterly Meeting TBD

[1] The Total Contracts Awarded to Date amount has been corrected. *Percentage calculated by taking Actual Cost divided by Base Cost w/o Contingency **Percentage calculated by taking Construction Contracts Only divided by Actual Cost ***Percentage calculated by taking Physical Construction Work divided by Actual Cost


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Appendix C. Construction Progress Interim Opening


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Appendix D. Project Organization Chart