crdp - undp.org

CRDP

Call for Proposals for Implementing Partners 3P

rdP Round of Funding

(Ref: CRDP – 00084013/ 3rd Call for Proposals/ Area C and East Jerusalem)

Issued by:

United Nations Development Programme/Programme of Assistance to the Palestinian People (UNDP/PAPP)

Community Resilience and Development Programme for Area C and East

Jerusalem (CRDP)

Funded by:

Governments of Sweden and Austria

Issuance date: 26 P

thP of May, 2014

Closing date: 12:00 noon, 28 P

thP of P

PJune, 2014

2

LIST OF CONTENTS INVITATION TO PROJECTS SUBMISSIONS FOR CRDP CALL FOR PROPOSALS

3

PART A: PROGRAM DESCRIPTION AND SCOPE OF WORK 4

Introduction 4

CRDP Strategy 4

Priority Geographical Areas and Needs 6

PART B: INSTRUCTIONS TO APPLICANTS 10

Eligibility Criteria 10

Project Amounts 10

Project Duration 11

Application Submission Time Frame 11

Additional Information on this Call for Proposals 12

Preparations of Applications 12

Screening Process and Evaluation Criteria 12

Notification of Projects Approved 13

Eligible Costs 13

PART C: CALL FOR PROPOSALS FORM 14

Project Document Template for Implementing Partners 14

Checklist 22

3

Invitation to Projects Submissions for CRDP Call for Proposals Dear Implementing partner,

(Ref: CRDP – 00084013/ 3rd Call for Proposals/ Area C and East Jerusalem) The United Nations Development Programme/Programme of Assistance to the Palestinian People (UNDP/PAPP), in cooperation with the State of Palestine and the Governments of Sweden and Austria, is pleased to announce the third call for proposals for the Community Resilience and Development Program for Area C and East Jerusalem (CRDP). The call for proposals (Ref: 3rd Call for Proposals/ Area C and East Jerusalem) consist of the following documents which are enclosed: Part A: Program Description And Scope Of Work Part B: Instructions to Applicants Part C: Call For Proposals Form Applicants are required to address all sections as per the scope of work in part A, and propose a complete application with all deliverables. We appreciate your interest in this programme and look forward to receiving your application. Yours sincerely, Project Management Unit CRDP

4

PART A: PROGRAM DESCRIPTION AND SCOPE OF WORK INTRODUCTION Under the leadership of the Palestinian government, and with the financial support of the governments of Sweden and Austria, the United Nations Development Programme/Programme of Assistance to the Palestinian People (UNDP/PAPP) is managing the first development programme of its kind for Area C and East Jerusalem. The Community Resilience and Development Programme for Area C and East Jerusalem (CRDP) has a main objective to support communities living in these geographical areas to strengthen their resilience. The programme is assisting the Palestinian government to plan, channel resources, and implement actions for Area C and East Jerusalem to strengthen resilience and local development. The programme is implemented by a wide array of partners, including communities, grassroots organizations, local and international NGOs and Local Government Units based on their respective merits, and according to needs of communities. The programme is facilitating a complementary approach and a transitional process from humanitarian interventions towards development. CRDP STRATEGY The desired outcome of this programme is to empower local stakeholders in Area C and East Jerusalem, through the most appropriate partners, to act with resilience when facing threats that affect their sustenance on the land. It contributes to the development of Area C and East Jerusalem and strives to ensure that these areas provide improved conditions for the Palestinian population. In addition, it will inject the development capital needed for Palestinian sustainable development. This is accomplished through a granting process focused on the following outputs: Output 1: Public and social infrastructure in Area C and East Jerusalem are improved CRDP supports community-level social infrastructure developmental projects of small or medium scale in the area of proper and decent housing, improving educational and health facilities, expanding opportunities and access to education, facilitating better access to health services, meeting the needs of communities with increased access to energy and transport and other infrastructural development. Output 2: Improved access to and protection of natural resources

5

CRDP supports projects that help Palestinians access and protect their natural resources, such as improving the water and sanitation situation at the community level, enhancing access to water, protecting and rehabilitating natural and historical sites and providing environmentally friendly and sustainable energy solutions to meet power needs. Output 3: Economic opportunities enhanced through support to livelihoods in Area C and East Jerusalem This will be accomplished by supporting small and medium enterprises, business initiatives and agricultural projects. Land reclamation will also support livelihood, particularly in the herding and agriculture sector. Women and youth who are most vulnerable to the current national economic situation will figure prominently. Output 4: Rights of Palestinian citizens in Area C and East Jerusalem are upheld through legal protection, advocacy and community participation and mobilization CRDP supports projects that provide legal aid, representation and access to justice in the face of demolition orders and other threats resulting from policies of the occupation. In addition, the capacity building of grassroots’ organisations catering to the needs and rights of the local population and the implementation of community mobilisation initiatives and outreach are strongly supported. RESPONDING TO NEEDS OF COMMUNITIES, LOCALITIES AND NEIGHBORHOODS IN AREA C AND EJ There are currently many actors that are aiming at responding to needs of Palestinians living in various localities and communities in Area C and EJ. The CRDP endeavors to coordinate its work with the widest set of actors in addition to building on accomplished results, modalities and structures. Moreover, the CRDP has designed its interventions based on the findings of the community assessment study that covered 100 localities and communities in Area C. These findings have showed, inter alia, the need to strengthen the linkages and sharing of resources between areas A, B and C, as a mean to support the resilience of marginalized Palestinians living in Area C. Although there are many needs in various sectors, response mechanisms should be well coordinated among various actors so as to provide the highest levels of effectiveness while achieving highest rates of value for money. Moreover, the study has alluded to the fact that there are various ways, interventions and modalities that could be utilized to support the resilience of the people while maneuvering and challenging the Israeli restrictions. In this regard, the

6

CRDP will aim at facilitating and encouraging actors to develop and engage in innovative solutions and modalities while networking and coordinating with various stakeholders. On the other hand, priorities in East Jerusalem were specified as a result to various consultative meetings with government officials, stakeholders, beneficiaries and current actors. Also, other sources were utilized to extract and align community needs with priorities. In specific, the Strategic Multi-Sector Study, EC Heads of Mission reports of 2013 and 2014, and other studies commissioned by UNDP PAPP and other organizations were analyzed. These sources of information were crosschecked with partner Ministries (MOLG, MOA, MOPAD and MOJA) in regard to the mandates and scopes of current actors operating in Area C and EJ so as to avoid duplication of resources. PRIORITY GEOGRAPHICAL AREAS AND NEEDS The targeted areas for this call for proposals are listed below. The nature of interventions to be approved will be developmental or in transition from humanitarian to development. As stated in CRDP strategy and based on priorities set by relevant Palestinian ministries and other strategic development plans for Area C and East Jerusalem, the following are the main priority areas for this call for proposals:

• South Hebron • Jerusalem Governorate

o East Jerusalem o Bedouin communities (east of Jerusalem governorate) o North West of Jerusalem Governorate

• Jordan Valley • Seam Zone

Priorities Mapping Output 1 Output 2 Output 3 Output 4 South Hebron

Education: • Setting up sustainable partnerships to provide and manage transportation to students

• Provision and management of mobile libraries/educational support centers

Health: • Provision and

• Construction of water cisterns for irrigation

• Rehabilitation of agricultural lands and opening of agricultural roads

• Provision and management of alternative animal feeds units

• Provision and management of model farms for production of enhanced livestock breed

• Provision and management of veterinary units

• Mobilize voluntary campaigns to assist residents in targeted areas in supporting education and agriculture. The campaigns will aim at strengthening linkages between cities and towns

7

management of mobile clinics

• Provision of hygiene units (sink, shower, restroom)

Housing • Renovation of houses

(including sanitation facilities and wastewater treatment)

Energy • Provision and

management of solar panels to communities

with rural communities

Jerusalem Governorate East Jerusalem

Housing • Facilitation of

preparatory phases in the housing sector

Education • Enhance quality of

education and support local organizations in assisting students

Social welfare • Support organizations

and community initiatives in provision of mutli-sectoral interventions in a coordinated approaches

• Economic development in the micro and medium scale level

• Mobilize campaigns on challenges facing Jerusalemites inside and outside EJ

Bedouin communities (East of Jerusalem governorate)

Education • Rehabilitation of Al

Khan Al Ahmar and Wadi Abu Hindi schools

• Setting up sustainable

partnerships to provide and manage

• Provision and management of means to reduce prices of tanked water and increase scope of land reclamation

• Construction of water

cisterns


• Provision and

management of model farms for production of

• Mobilize voluntary campaigns to assist residents in targeted areas in supporting education and agriculture. The campaigns will

8

transportation to students

enhanced livestock breed

• Provision of veterinary services

aim at strengthening linkages between cities and towns with rural communities

North West of Jerusalem Governorate

• Construction of water cisterns

• Rehabilitation of agriculture lands and opening of agricultural roads

• Provision and management of means to reduce prices of tanked water and increase scope of land reclamation



Jordan Valley North of Eastern Slopes

• Rehabilitation of irrigation networks


• Opening of agricultural roads


Jordan Valley • Rehabilitation and provision of plastic water puddles

• Rehabilitation of irrigation networks

• Rehabilitation of springs


• Provision and management of alternative animal feeds


Seam Zone

• Rehabilitation of agricultural land and opening of agricultural roads

9


• Rehabilitation and replacement of irrigation networks

• Provision of alternative irrigation methods to overcome blockage of access to water

10

PART B: INSTRUCTIONS TO APPLICANTS ELIGIBILITY CRITERIA Recognized, registered, and institutionalized entities, that are capable of managing funds in a transparent manner and are fully aware of the risks and challenges pertaining to Area C and EJ, are eligible to apply including:

o Local and International NGOs and CBOs o LGUs: Village Councils that are located entirely in Area C

The above organizations are invited to apply for this call for proposals provided they meet the following prerequisites:

• The organization does not belong to the state, does not seek governing power nor generate profits.

• The organization is registered as a not-for-profit organization and/or a non-governmental organization and/ or a local village council. For national organizations, they will need to be registered with the Palestinian National Authority or relevant authority. For international institutions, they need to 1) be registered in the relevant administration in their home country; and 2) be registered in the relevant local authorities.

• The organization’s mandate, values and ways of working are guided by principles of Human Development.

• Previous experience working in the targeted areas including knowledge of areas and to know how to deal with this different context.

• Have a good reputation and accountability record with the government, donors, UNDP/PAPP and beneficiaries.

• Have a proven record of successfully evaluated projects in Area C and in relevant sectors.

• Have accountability systems in place to beneficiaries including feedback/complaints mechanisms.

• Knowledge of current political situation and ICA policies. • Knowledge of current actors in the targeted areas.

Applying organizations must meet these criteria to be able to submit any proposal. Failure to meet them will automatically exclude them from the selection process. PROJECT AMOUNTS Projects will be eligible to a funding ranging from USD 150,000 to a maximum of USD 500,000. Funding of more than USD 150,000 is encouraged for projects that are implemented by a group of partners or CBOs in the targeted locations.

11

PROJECT DURATION The planned duration of a project is maximum of 8 months. APPLICATION SUBMISSION TIME FRAME Applications must be delivered to the following addresses no later than 12:00 noon (local time) on June 28P

thP of 2014.

UNDP/PAPP 4A, Ya'kubi St Jerusalem. Tel: 02-6268200

CRDP 6 Ibn Khaldun Bld, Apt. no. G01, Al Masyoun Ramallah Tel: 02-2971862

Applicants should submit an electronic version (CD) with their application, within the designated time and date. An applicant may not submit more than one application under this Call for Proposals. Applications must be submitted according to the instructions and templates annexed to this call for proposals. Concept notes will not be accepted. All documents must be enclosed in a sealed package marked on the outside with the following words: (Ref: CRDP – 00084013/ 3rd Call for Proposals) together with the full name and address of the applicant organization. No applications via fax or email will be accepted. Late submission will not be considered, regardless of the reasons or circumstances.

12

ADDITIONAL INFORMATION ON THIS CALL FOR PROPOSALS

• Applicant organizations may contact the PMU before the submission deadline to request further clarifications on the conditions and templates of the call. Only written requests to this email will be responded to: [email protected]. No inquiries will be dealt with through the phone.

• Any information sessions will be announced (including date and place) as part of the link of this call.

• The PMU reserves the right to request additional information and validate the applicant’s budget and technical approach.

• Projects will be verified for duplication with relevant ministries and other actors. Modification of budget, scope and technical approach might be amended accordingly.

PREPARATION OF APPLICATIONS

• Applicants are encouraged to partner with other organizations to implement one project. Projects building on and empowering existing local initiatives and structures are highly encouraged.

• Applicants are highly encouraged to propose innovative ideas and modalities of implementation.

• Applicants should make sure that no other funding mechanism is available for the same project activities.

• Applications for major and new construction projects will not be considered. Only low scale infrastructure projects would be considered. Projects for renovation of historical places will not be considered.

• Applicants must have experience in the field of project intervention. • Applicants are asked to provide electronic maps for the specific location(s) of

the proposed intervention(s) using available software/programs. • Applications that mitigate or avert an immediate and direct risk faced by a

community will be highly considered, especially if they were designed from a developmental point of view.

• Humanitarian type of interventions will not be considered. SCREENING PROCESS AND EVALUATION CRITERIA Projects will be screened by PMU to make sure that all requisites are met. After this preliminary formal screening, projects will be evaluated according to the following criteria: 1. Alignment with Call’s priorities and CRDP outputs 2. Quality of project submitted 3. Institutional strength of the requesting organization

mailto:[email protected]�

13

The integrated evaluation will take place through a simple formula whereby the three main evaluation criteria will have the following weight: Criteria Weight Complementarily with the 4 main priorities and objectives of CRDP

50% of total scoring

Quality of project submitted 25% of total scoring Institutional strength of the requesting applicant

25% of total scoring

NOTIFICATION OF PROJECTS APPROVED PMU will notify in written by email to the applicant organizations the approval or rejection of their project proposals within 2-3 months after the conclusion of the deadline. During this time, PMU might contact organizations and request additional information if deemed necessary. ELIGIBLE COSTS Eligible costs are costs actually incurred by the applying organizations, which meet all the following criteria:

• They are incurred during the implementation timeframe of the project, with the exception of costs relating to project design prior to the approval of the grant, final reports, expenditure verification and evaluation of the projects;

• Project design costs prior to the implementation of the project are not eligible costs.

• Must be included in the project budget, detailed and explained in narrative format;

• They are identifiable and verifiable, in particular being recorded in the accounting records of the beneficiary organization;

• Must be reasonable, justified and comply with the requirements of sound financial management, in particular regarding cost-efficiency;

• Indirect costs/overhead costs can be covered up to a maximum of 8% of direct implementation costs.

14

PART C: CALL FOR PROPOSALS FORMS

CRDP Project Document Template for Implementing Partners:

1. Name of Organisation:

GENERAL INFORMATION

Name of Focal Point: Address: Telephone: Fax: Email: Name of local implementing partner (if applicable): Summary of Mission Statement of Organisation (2-3 sentences max): Signature of Responsible Person of the Organization

2.

Project Title: PROJECT SUMMARY

Location(s): Expected Outcome(s): Expected Output(s): Start Date: End Date: CRDP Output and Sector of Intervention:

Target Population:

Breakdown of total of each of direct and indirect beneficiaries:

Men: Women Boys: Girls:

Total Project Budget: Total Funds Requested from CRDP: Other funding sources if any:

15

Brief Description of Project

(maximum 300 words)

3. (Maximum 1,500 words)

CONTEXT AND PROBLEM STATEMENT:

(State the development problem to be addressed and its impact on men, women, children and youth separately. Identify also how this is affecting vulnerable groups, such as people with disabilities and others. Describe here what kind of needs assessment has been conducted to identify the problem to be tackled by the project. Mention clearly references to other assessments or studies. Detail the uniqueness of the targeted localities and provide evidence on how the proposed interventions will strengthen the resilience of people. Identification of all types of risks will be listed at section 10 below.)

4. RELEVANCE OF THE PROJECT(Maximum 1,500 words)

:

(Indicate how the project will solve the problem stated in section 3 of the Project Document Template and how it will impact on the target population, how it will improve their living conditions. Please specify the impact on: men, women, children and youth If people with disabilities are a target population, how are they going to improve their life conditions?)

5. STRATEGY AND OBJECTIVES5.1. Outcome/objective:

:

(Please state in one sentence the general development change we want to produce in the target population. The project will contribute to this outcome/objective although it cannot assure it by itself)

5.2. Outputs/results: (Please indicate here what are the concrete results/outputs that the project will produce. The project will be accountable to achieve them. The achievement of these results/outputs will contribute to the stated outcome/objective. Please list a maximum of three Outputs/Results.)

5.3. Activities: (For each output/result, please list the activities needed to achieve it. Quality and timing of activities should be designed with a view to respond effectively to needs of targeted population while reducing risks to the least possible extent.)

6. TARGET POPULATION

: (maximum 1,000 words)

16

6.1. Who is the target population? (please specify number of men, women, children and youth if possible and how the project is going to impact on them) 6.2. Why did you choose this target population? What criteria have you used? 6.3. Participation of the target population (please specify their participation related to the planning and design of this project, at the time of implementation and after the project implementation. Please disaggregate women, men, children and youth whenever possible. Any form of participation will be part of the Applicant’s monitoring and evaluation system.)

7. (Please describe how the project has been coordinated with the actors working in the area and field of this proposal: local authorities, PA ministries, national or international NGOs.

COORDINATION AND SYNERGIES

Describe how this initiative can benefit from or benefit other ongoing initiatives. Please list main actors in the area and specify clearly how the project will coordinate with and build on current projects. Maximum 700 words)

8. (Describe if the project will have any impact on the environment. If yes, what kind of measures will be adopted to minimize negative impact? Maximum 700 words)

IMPACT ON ENVIRONMENT

9. GENDER APPROACH(Indicate in which way this project is gender sensitive and how it will impact gender relationships. Maximum 700 words)

:

10. RISK MANAGEMENT(Please list here what kind of risks you foresee for the implementation and sustainability of the project, and what kind of measures you plan to take in order to minimize them or counter them)

:

Description Probability from 1-5

Impact from 1-5 Measures

Please describe here the risk you have identified. It can be political, legal, financial, operational, etc. For political risks, specifically those related to the measures of Israeli occupation, list all types of risks and potential threats supported by

Describe here what is the probability that this risk takes place, being 1 unlikely and being 5 very likely

State here how the foreseen risk, in case that it happens, can affect the project, being 1 very little and 5 very much

What kind of measures could you take in order to minimize the impact on your project? For political risks, specifically those related to the measures of Israeli occupation, provide legal and programmatic measures and

17

previous or current incidents in each targeted area.

show evident of full knowledge of potential risks. Further details could be provided at section 13 below, experience of applying institution.

EXAMPLE of a broad political risk Deterioration of security situation in the West Bank

EXAMPLE 3

EXAMPLE Project Staff cannot move in the project area 3

EXAMPLE Focus on local partners to avoid movement

11. SUSTAINABILITY AND EXIT STRATEGY

(Building on problem analysis and proposed strategy and objectives indicate here how this initiative will be sustained after the approved funds end and how you plan to exit the project. Maximum 700 words).

:

12. MONITORING AND EVALUATION(State here how and when you are going to follow-up and monitor the development of the project and if an evaluation of the project is foreseen. Special attention should be given to identifying means of monitoring political type of risks, as explained in section 10 above. Maximum 700 words)

:

13. EXPERIENCE OF APPLYING INSTITUTION(please describe here why your organization is a suitable one to implement this project, and what is your experience in 1) this geographical area and 2) on the field of the project. Provide evident on how your organizations dealt with political type of risks, such as receiving a stop-work order, confiscation of equipment, demolition of units or property, …etc.

:

Maximum 700 words)

18

14. RESULTS AND RESOURCES FRAMEWOR

K:

Description Indicators of Achievement Sources of Verification

Outcome / objective

(please choose indicators through

which the degree of achievement can be

verified)

(what are the sources of information that can be collected in order to show the achievement of the outcome/outputs?)

Description Project Baseline Indicators of Achievement Sources of Verification

Output/result 1 (Maximum of 3 Outputs)

Output/result 2

Output/result 3

Activities Description Inputs Costs

19

Output 1-Activity 1

(please indicate as many activities as necessary to achieve the different

outputs/results. Group activities by result )

(what are the elements necessary to carry out each activity in terms of human

resources, materials, consultancy services, etc?)

(what is the estimated cost of each input for each activity?) Costs should be linked with Budget codes ( I.1-I.8+ II+III)

Output 1-Activity 2

Output 1- Activity 3

Total Cost Output 1 Output 2- Activity 1

Output 2- Activity 2

Total Cost Output 2 Total Project Cost

20

15. ACTION PLAN:

EXPECTED OUTPUTS

PLANNED ACTIVITIES

TIMEFRAME PLANNED BUDGET Planned Cashflow

Q1 Q2 Q3 Q4 Funding Source

Budget Description Amount

Tranche 1

Tranche 2

Tranche 3

Tranche 4

Output 1

Output 2

Output 3

TOTAL

21

16. BUDGET1

:

Code Description Unit description (hour, month, person ,etc ..)

# of Units

(A)

Cost/Unit (B)

Total Costs( C) = (A)*(

B)

Output 1

(linked to budg

et code I.1-

I.8, II & III) ( D )

Output 2

(linked to budg

et code I.1-

I.8, II & III) ( E )

Output 3

(linked to budg

et code I.1-

I.8, II & III) ( F )

Total (G)=

(D)+(E)+(F)

(Should equal C)

Amount requested from

CRDP

Other sources of fundi

ng (pleas

e specif

y them if any)

Total

I DIRECT COSTS I.1 Staff

I.1.1 local I.1.2 expatriate I.2. Equipment/Furniture I.3. Materials I.4. Communications* I.5. Transportation* I.6. Premises*

I.7. Training/Seminar/Workshops, etc.

1 Also available in Excel format as an annex

22

I.8. Contracts (third party technical consultancy)

I.9. TOTAL DIRECT COSTS

II

Contingency (max. 4% of total direct costs (I.9.))

III

Indirect Costs (max. 8% of total direct costs (I.9.))*

IV TOTAL (I.9+II+III)

* Acceptable cost if only related to direct project activity

* Includes audit costs

23

17.(Please explain the different budget lines of the submitted budget in section 15. Budget)

BUDGET NARRATIVE

CHECKLIST Please make sure you have signed and completed the following documents:

For applying NGOs:

Project document (including Results and Resources Framework , Action Plan and Budget);

NGO registration certificate; NGO profile/mission statement/statutes/rules and regulations; NGO organizational chart/list of board members; Last 2 annual narrative reports of the organization; Last 2 audited financial statements; List of partner organizations; List of core and non-core funding sources (detailing name and nationality of

the source); List of implemented projects in the last 5 years detailing amounts and

sources of funding; If existing, written rules and regulations for human resources, procurement

and finance; If existing, any other documents which can prove the impact of the

organization in its field of expertise (policy documents, tools, training materials, letters of reference, partnership agreements with other CSOs, media coverage of activities, website/blog/web forum, code of conduct, publications, etc.).

For applying Village Councils:

Project document (including Results and Resources Framework , Action Plan and Budget);

VC profile/mission statement/statutes/rules and regulations, if exists; VC organizational chart/list of council members; Last 2 annual narrative reports of the organization; Last 2 audited financial statements; List of partner organizations and projects that are currently

implemented/supervised; List of core and non-core funding sources (detailing name and nationality of

the source); List of implemented projects in the last 5 years detailing amounts and

sources of funding;

24

If existing, written rules and regulations for human resources, procurement and finance;

If existing, any other documents which can prove the impact of the organization in its field of expertise (policy documents, tools, training materials, letters of reference, partnership agreements with other CSOs, media coverage of activities, website/blog/web forum, code of conduct, publications, etc.).

crdp - undp.org

Documents