CTE EMIS 101Tiffinie Leiter

Vanguard Sentinel CTC

Topics

CTE EMIS Funding

CTE-26

CTE Matrix

Subject Codes and Teacher License Checks

Testing- WebXams & Industry Credentials

CTE Grade Card Resources

Purpose of this Presentation

This presentation was designed to

provide a general overview of

information that should be gathered

and assessed to assist in the creating

and maintaining of Career Technical

Education Programs

Can anyone tell me what EMIS stands

for?

E.M.I.S.Educational Management of Information SystemsWe actually have a list that is very helpful when first getting started!

What I think everyday since taking the

EMIS Position

WTF

Where’s The FTE?Please refer to the acronym list to know that

FTE = Full-time equivalent

WTF

CTE EMIS -Funding

Where is the Student FTE Student FTE is found in the Student

(S) collection. Refer to the FTE Detail Report

See Calculating Base FTE in the level 2 Report Explanation: FTE Reports Documentation

Student FTE

Numerator = Total Enrolled Hours x Total % of Time

Denominator = Total Instruction Hours

Where is the Weighted FTE Weighted FTE is found in the Final

Staff and Course (L) Collection. Refer to the CTE FTE Detail Report

See Calculating Base CTE FTE in the Level 2 Report Explanation: CTE FTE Report

Base CTE FTE

Numerator = (student course days/course days) x Length of Scheduled Instruction

Denominator= 1080

How to find

EMIS Validation and Report Explanations

Weighted Funding Categories

Weighted Funding Categories

Weighted Funding Categories

JVS SFPR Summary Worksheet Report will give you the category funding

amounts

Weighted Funding Categories How to find what programs are in what funding categories?

Weighted Funding Categories

Weighted Funding

John Smith is taking an Agriculture Course

John took the course for 1 semester then decided to leave.

He attended the course for 90 of the 180 Days the course was offered.

EMIS is reporting this course as a 450 hour course

What is the weighted funding ?

Weighted Funding

John Smith’s Weighted Funding

Numerator (90/180)=.5 x 450=225

Denominator= 1080

225/1080= .2083

$5192 x .2083=$1081.49

CTE-26

A CTE-26 is a Career Tech

Education Program Application

CTE-26

CTE-26 Forms are completed in a District’s Safe Account.

You will need to go to the Ohio Department of Education’s Website and Log in

to your Safe Account or see your curriculum director.

In order to have access the CTE-26 forms you would need to have permissions

titled: Director-Curriculum/Instructional Services the Safe Account

CTE-26’s greatly impact Course or Weighted Funding

CTE-26 Renewal Schedule is very

important because…..

You need to make sure that your CTE-26’s remain up to date

It is very easy to apply for a CTE-26 and think you are good for five years

If your career field has a program renewal year scheduled for the following year then the five years is no longer valid and then you will need to reapply

for the CTE-26 in March of the specified Program Renewal Year.

The application Process for 2020 has passed.

The application process for 2021 will tentatively begin November 1st

The lead district will need to approve the application by March 1st

The completed application will need submitted by March 15th

CTE-26 Renewal System

You can find this schedule on the ODE Website

CTE-Matrix What information does it contain?

Career Field Name and Code

Subject Name

Subject Code ( deleted and added codes)

Curriculum Codes & Course Hours

Student Grade Levels

WFD Type (Work Force Development)

Career Technical Student Organization (CTSO)

Assessments

Industry Credentials

CTE-Matrix Where do I find this matrix?

CTE-Matrix

Where do I find this matrix?

CTE-Matrix

Any Questions?

This document is by far they most referenced document I use.

CTE Courses

Course Code- Created by District to report a course

Ex: V2000 may be course in our Vanguard Building while S2000 may be in the Sentinel Building. The District decides on the code

Hours of Instruction-very important for funding as we learned in an earlier calculation and also for teachers since they are only able to be funded for teaching 1080 hours

Formula for determining course hours (Length in Period x Term Length) / 60

So (45 Minute Class Period x 180 Days of School) / 60

So (8100 Minutes)/60= 135 Hour Course

Curriculum Code-

See EMIS Manual 4.2 Course Master (CN) Record See Pages 12-13

Ex: VT= Career Technical Education Tech Prep Non-Cooperative Based Anchor

CTE Courses

Correlating (CV) 4.5 EMIS

Manual

Shows a relationship between an

anchor course (VN,VC,VP and VT) &

a related course (V3).

Often used in Career Based

Intervention

Mapping (CM) 4.6 EMIS

Manual Used to merge students from two or more

classes in EMIS to look like a single class

Used due to scheduling restraints

Courses must be identical in the following areas to be mapped together

Subject Code

Curriculum Code

Delivery Method

Education Option

Student Population

Teacher

Subject Code & Teacher License Check So you have a fantastic Business Program thought up.

It’s perfect for Business and Industry Needs – Highly Employable

You have picked subject material- codes and hired a teacher licensed in Marketing (S5)

You find out that only two of the courses will receive weighted funding

because the teacher is Marketing Certified (S5) not

Business Administrative (C4)

Both Teacher License Areas allow the teaching of 141000 Business Foundations

&141025 Management Principles

But 140999 Global Logistics and Supply Chain Management is only approved under

a Business Administrative (C4) certification

Subject Code & Teacher License Checks Safe account

Subject Code & Teacher License Checks

By Subject Code (don’t have to be in safe)

Subject Code & Teacher License ChecksBy Teacher License

Any Questions?

Testing- Webxam

Very Important for Technical Skill Attainment

Many District’s Technical Skill can be

impacted due to students not taking the

correct assessment ensure the subject codes

being reported for courses align with the end

of course test being administered.

Testing -Webxam

Use the CTE Matrix to ensure that you are correctly testing students.

Testing -Webxam

Webxam Where to find information

Testing -Industry Credentials Ohio Department of Education Website

Click- Topics, Career Tech, Industry Recognized Credential List

Testing - Industry Credentials

Testing – Industry Credentials

You must keep track of the test dates for Industry Credentials

Industry Credentials greatly impact Prepared for Success results

Students earning industry credentials will benefit Home School’s Prepared for Success Results

Students must earn 12pts in the same Career Field Area in order to be

counted as a point for Prepared for Success

Testing

Webxam and Industry Credentials

After test information and industry

credentials are loaded into your

District’s software system it is

important that the District reviews the

test scores to ensure … Subject Codes and Test Codes Align

Overall results received by ODE align with the Districts overall results

reported

CTE Grade Card Resource

Go to ODE Website

Click on Data, Report Card Resources

CTE Grade Card- Achievement

CTE Grade Card- Graduation Rate

CTE Grade Card- Prepared for Success

CTE Grade Card- Post Program Outcomes

for Career Tech Schools

Follow Up Data

CTPD’s are responsible for information reported by homeschools for courses that are ran by the Home School but CTE approved.

Be sure to meet with your homeschools that have these programs to ensure they are accurately reporting test results and follow up data

Possible work shop topics

1. Data Appeals for Follow Up Data

2. CTE-26 (Give them a copy of the CTE-26 Program Schedule)

3. Loading an FFE file

4.Reporting CTE Follow Up Data

5.CTE Matrix

6.Reporting CTE Assessment Data

7. Questions and problem solving based on specific need

Any Questions?