current contract information form - seattle€¦ · web view18/02/2009 · bid preparation...

State of WashingtonCurrent Contract Information

Revision Date: November 24, 2008

Contract Number: 05707 (Segment A) & 08008 (Segment B)

Commodity code: 6350

Contract Replaces: 13101 & 07202

Contract Title: Annual Fire Testing and Maintenance Segment A & Segment B (See Segment Descriptions Below)

Purpose of CCI: Update the CCI, and Segment B (Contract 08008) contact information.

Segment A Award Date: 03/26/2008

Segment B Award Date: 10/01/2008

Segment A Period of Performance:

04/03/2008 through: 04/02/2010

Segment B Period of Performance: 10/01/2008 through: 10/31/2009

Segment A Contract Term: Not to exceed six (6) years or 04/02/2014 Segment B Contract Term: 10/31/2009

Contract Type: This contract is designated as mandatory use.

Scope of Contract: Fire Alarm Testing and Maintenance (Segment A)Fire Alarm Testing/Fire Suppression Services (Segment B)

Segment Descriptions: This procurement was conducted in two segments. Each Segment operates within its own respective terms and conditions, and with its own independent pricing structure. 1. Segment A was the result of a competitive procurement using the

Washington State templates under the rules established by RCW 43.19. It is a specialized award tailored to meet the needs of agencies that house citizens. These locations have special security and system requirements. Segment A is only available to Department of Corrections (DOC), Department of Social Health Services (DSHS), schools, and similar public entities outside state government. Segment A was awarded to three Contractors.

2. Segment B was created as a result of a participating addendum, accessing a Western States Contracting Alliance (WSCA) award for similar work. Segment B is available to all agencies. Segment B was awarded to one Contractor.

Washington State Department of General Administration Office of State Procurement, PO Box 41017, Olympia, WA 98504-1017The State of Washington is an equal opportunity employer. To request this information in alternative formats call (360) 902-7400, or TDD (360) 664-3799.

Current Contract InformationContract No.05707, Fire Alarm Testing and Maintenance

Contractors: This contract is awarded to multiple contractors:

Segment A – Contract # 05707 (regional) Region Map1. SimplexGrinnell – Olympic Region and Northwest Region2. Point Monitor Corp . – Southwest Region and South Central Region3. Fire Protection Specialist, LLC – Eastern Region

Segment B – Contract # 08008 (statewide)1. SimplexGrinnell

Primary User Agencies: Segment A: Department of Corrections, Department of Health and Social Services, Schools and similar public entities outside state government.

Segment B: All state agencies, political subdivisions of Washington and Oregon State, qualified non-profit corporations, and the Materials Management Center.

Contract Pricing: See page 3-5, 7, 9 & 14Ordering Information: See page 2, 6, 8, & 13Ordering Procedures: See page 2, 6, 8, & 13

Current Participation Segment A:

$0.00 MBE $0.00 WBE $305,746.00OTHER

$0.00 EXEMPT

MBE 0% WBE 0% OTHER 100% EXEMPT 0%

Visit our Internet site: www.ga.wa.gov

Contracts Specialist: Kirsten Taylor Alternative Contact Christine SchoepferPhone Number: (360) 902-7433 Phone Number: (360) 902-7193Fax Number: (360) 586-2426 Fax Number: (360) 586-2426Email: [email protected] Email: [email protected]

Notes:I. Best Buy: The following provision applies to mandatory use contracts only. This contract is

subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP) contract administrator that the pricing is less costly for such goods or services than the price from the state contractor.If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by OSP and forwarded to the SPO administering the state contract. (Reference General Authorities document.)If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.

II. State Agencies: Submit Order directly to Contractor for processing. Political Subdivisions: Submit orders directly to Contractor referencing State of Washington contract number. If you are unsure of your status in the State Purchasing Cooperative call (360) 902-7415 or visit https://fortress.wa.gov/ga/inet/servlet/PCACoopListSv.

https://fortress.wa.gov/ga/inet/servlet/PCACoopListSv

mailto:[email protected]


http://www.ga.wa.gov/

Current Contract InformationContract No.05707, Fire Alarm Testing and MaintenanceIII. Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC)

and State of Oregon Cooperative Purchasing Program (DASCPP/ORCPP) listings published and updated periodically by OSP and DAS may purchase from this contract. It is the contractor’s responsibility to verify membership of these organizations prior to processing orders received under this contract. A list of Washington members is available on the Internet https://fortress.wa.gov/ga/inet/servlet/PCACoopListSv, and a list of the Oregon members is available at http://oregon.gov/DAD/PFSS/SPO/docs/orcpp-member-list.pdf . Contractors shall not process state contract orders from unauthorized users.

IV. Contract Terms: This Document includes by reference all terms and conditions published in the original Invitation for Bid (IFB).

SPECIAL CONDITIONS: 1. The Segment A award of this contract is made to those vendors that were successful in the

competition for the original 13 institutions listed in solicitation. Each awarded vendor will be assigned the locations they won in the original process. Additional locations will be added using the process described below and in Section of the 7.7- Changes, of the Contract. Each awarded vendor will have equal and full access to all new Segment A opportunities, as they arise. Should any of the original assignments prove unacceptable, the customers will be free to select any of the remaining Segment A awarded vendors to meet their needs.

2. To add new locations to Segment A, perspective customers need to prepare a statement of work. The statement of work needs to include information including specifications similar to the original solicitation. Each awarded Contractor will have equal and full access to all new Segment A opportunities, as they arise. The statement of work needs to be sent to the Contract Administrator for prior approval allowing 30 days for consideration. Contractors will need to respond with reference to the Contract award showing how the proposed pricing is similar to that bid and awarded. Once a satisfactory proposal is received, and approved by the Contracts Administrator, the facility and its pricing will be added to the Contract. The Contracts Administrator will maintain a list of all locations and attach them to the Current Contract Information (CCI).

3. Contractors must successfully pass a background check in order to obtain access to Department of Corrections (DOC) facilities/buildings. Therefore, Vendors must submit personal information to provide adequate time for completion of a background check. This background check must be done for every individual who will be visiting the facility/building. Vendors must submit the required attached form 72 hours prior to the visit. Background information needs to be sent to the appropriate contact at for each facility listed in the attached Specifications.

4. Contractors must provide Sales and Subcontractor Reports to the Office of State Procurement on a quarterly basis in the electronic format provided by the Office of State Procurement at: https://fortress.wa.gov/ga/apps/CSR/Login.aspx. Reports must be submitted within thirty (30) days after the end of the calendar quarter; i.e., no later than April 30th, July 31st, October 31st, and January 31st.

5. Upon completion of testing, Vendors will provide the facility, and if required to, the State and local authorities with documentation as to the results of the tests.

https://fortress.wa.gov/ga/apps/CSR/Login.aspx

http://oregon.gov/DAD/PFSS/SPO/docs/orcpp-member-list.pdf

https://fortress.wa.gov/ga/inet/servlet/PCACoopListSv


S E G M E N T A – C O N T R A C T # 0 5 7 0 7 ( back to top)

CONTRACTOR INFORMATIONContractor: SimplexGrinnell (back to top)

Contact: William Davidson Alternate: Melissa Fraser

Phone: 206-730-7245 206-291-1442

Fax: 206-291-1500

Email: [email protected] or [email protected]

Federal ID No.: 58-2608861

Contract worth: $250,950.00/2-year term

Payment address: 9520 10th Ave. SouthSuite 100Seattle, WA 98108

Order placement Address: 9520 10th Ave. SouthSuite 100Seattle, WA 98108

Ordering procedures: Contact William Davidson or Melissa Fraser by phone or email.If you are not already listed below, you must be added to this portion of the contract (Segment A – 05707) via amendment to access services through it.

Credit card acceptance: YesMinimum orders: N/A

Delivery time: 30 days After Receipt of Order (ARO)

Payment terms: 30 Days

Shipping destination: Freight on Board (FOB) destination

Freight: Prepaid and included




SimplexGrinnell’s Pricing for Segment A

Olympic Region: (back to top)Item Description Unit Unit Price

1. Semi-Annual Fire Alarm System Testing at: Cedar Creek Corrections Center

Refer to Specifications

Semi-Annual Testing (2)

$2,900.00 each test($5,800 a year total

for both tests)

Item Description Unit Unit Price2. Annual Fire Alarm System Testing at:

Clallam Bay Corrections Center


Annual Testing

$24,550.00

Item Description Unit Unit Price3. Semi-Annual Fire Alarm System Testing at: Clallam

Bay Corrections Center



$525.00 each test($1,050 a year total

for both tests)


McNeil Island Corrections Center


Annual Testing

$13,600.00


Mission Creek Corrections Center for Women


Annual Testing

$3,400.00


Olympic Corrections Center


Annual Testing

$4,400.00



Olympic Region Continued: (back to top)


Washington Corrections Center for Women


Annual Testing

$7,850.00


Washington Corrections Center


Annual Testing

$6,933.00($6,933 a year total for one annual test)

Item Description Unit Unit Price9. Semi-Annual Fire Alarm System Testing at:

Washington Corrections Center



$6,933.00($6,933 a year total for one semi-annual

test)


Stafford Creek Corrections Center


Annual Testing

$23,509.00



Northwest Region: (back to top)


Monroe Corrections Complex


Annual Testing

$17,000.00

Item Description Unit Unit Price2. Maintenance Package at:

Monroe Corrections Complex


Annual Maintenance

Package

$8,500.00


Reynolds Work/Training Release


Annual Testing

$1,650.00

Item Description Unit Unit Price4. Semi-Annual Fire Alarm System Testing at:

Reynolds Work/Training Release



$300.00


CONTRACTOR INFORMATION

Contractor: Point Monitor Corporation (back to top)

Contact: Jane Ackerson Alternate: Elena Shternberg

Phone: 503-627-0100

Fax: 503-627-0110

Email: [email protected]

[email protected]


Contract worth: $34,802.00/ 2 year term

Payment address: 7869 SW Nimbus Ave. Beaverton, OR 97008

Order placement address:

7869 SW Nimbus Ave. Beaverton, OR 97008

Ordering procedures: Contact Jane Ackerson or Elena Shternberg at 503-627-0100.If you are not already listed below, you must be added to this portion of the contract (Segment A – 05707) via amendment to access services through it.

Credit card acceptance: Yes

Minimum orders: N/A









Point Monitor Corporation’s Pricing for Segment A

Southwest Region: (back to top)


Larch Corrections Center


Annual Testing

$5,094.00

South Central Region: (back to top)


Ahtanum Correctional Complex & Work Release


Annual Testing

$3,118.00


Coyote Ridge Corrections Center


Annual Testing

$9,189.00


CONTRACTOR INFORMATIONContractor: Fire Protection Specialists, LLC (back to top)

Contact: Lyvia Hill Alternate Contact: Steve Farnsworth

Phone: 509-324-1844

Fax: 509-324-2089

Email: [email protected] [email protected]

Federal ID No.: 911936647

Contract worth: $19,994.00/2-year term

Payment address: 3264 E. SpringfieldSpokane, WA 99202

Order placement address:

3264 E. SpringfieldSpokane, WA 99202

Ordering procedures: Contact Lyvia Hill or Steve Farnsworth at 509-324-1844.If you are not already listed below, you must be added to this portion of the contract (Segment A – 05707) via amendment to access services through it.


Minimum orders: No


Payment terms: 1 % 30 days






Fire Protections Specialists, LLC Pricing for Segment A

Eastern Region: (back to top)


Airway Heights Corrections Center


Annual Testing

$9,997.00


Region Map (back to top)

Notice of Institution Visitor Form(back to top)

Current Contract InformationContract No.05707, Fire Alarm Testing and MaintenanceS E G M E N T B – C O N T R A C T # 0 8 0 0 8

(back to top)

* * * Use contract # 08008 when placing orders from Segment B. * * *

This segment (Contract 08008) is for statewide use, and SimplexGrinnell is the only vendor on this segment. This segment is open to all state agencies, political subdivisions of Washington and Oregon State, qualified non-profit corporations, and the Materials Management Center.

CONTRACTOR INFORMATIONContractor: SimplexGrinnell (back to top)

Regional points of contact to schedule service:

Seattle District Office Region:● Coast to the Cascades● Canadian border to Centralia

Jim JamisonGeneral Sales [email protected]

Spokane District Office Region:● Cascades to Idaho border● Canadian border to Umatilla, Oregon

Angie FredrickLife Safety [email protected]

Portland District Office Region:● Coast to the Cascades● Portland to Longview

Denise ReadLife Safety [email protected]

Questions about WSCA:Phone:

Fax:Email:

John Richards (POC for WSCA contract questions)971-237-3736 cell, 503-683-9018 [email protected]


Estimated contract worth: $150,000/2-year term

Payment address: Varies by location; will be communicated when order is placed.

Order placement address: Varies by location; will be communicated when order is placed.

Ordering procedures: Contact the appropriate regional representative above. No need to be added to this portion of the contract (Segment B – 08008), access with a Field Order, Purchase Order, or other simple contract; reference contract #08008, and ensure any terms and conditions do not conflict with this contract.


Minimum orders: N/ADelivery time: 30 days After Receipt of Order (ARO)




http://www.ga.wa.gov/PCA/Forms/FO-A17.doc


http://www.aboutwsca.org/content.cfm/id/WSCA?CFID=331246581&CFTOKEN=93676494





WSCA Fire Suppression Services Contract Information

To use the services of this contract, contact one of the regional representatives listed above.

The State of Nevada is the lead for this WSCA goods and services contract for Fire Suppression Services. After conducting a multi-state competitive procurement, SimplexGrinnell received the contract award on November 1, 2007.

The State of Washington has done a Participating Addendum that allows us to access certain portions of this contract*, and our start date is October 1, 2008.

SCOPE OF WORKFire Extinguisher Service:

Hydrostatic testing of carbon dioxide, wet chemical and foam fire extinguishers on an as needed basis;

Provide State with a receipt for all services performed; Fire extinguishers that were inspected must have a fire

inspection tag; Compliance with N.F.P.A. Standards and State Fire Marshal

Codes; All work to be completed in a timely and professional manner;

and All services will be conducted by a State Certified Technician

Fire Alarm Systems: Inspections to include complete testing of all smoke detectors

and pull stations; Inspect fuses, lamps, LED’s, control equipment; Provide State with test report following each quarterly service; Compliance with N.F.P.A. Standards and State Fire Marshal


and All services will be conducted by a State Certified Technicians.

Fire Sprinkler Systems: Inspections to include alarm devices, hose connections, hose

racks, fire department connections; Ensure all facilities are in compliance with all existing rules and

regulations; Compliance with N.F.P.A. Standards and State Fire Marshal


and All services will be conducted by a State Certified Technicians.

Current Contract InformationContract No.05707, Fire Alarm Testing and MaintenanceAnsul fire Suppression Systems:

Ensure that the system is constantly operational for the protection of the culinary and for the safety of all culinary workers;

Ensure that the facilities are in compliance with all existing rules and regulations;

Compliance with N.F.P.A. Standards and State Fire Marshal Codes;

All work to be completed in a timely and professional manner; and

All services will be conducted by a State Certified Technicians.

You can access further contract information through this website: http://purchasing.state.nv.us/fire.htm, or check out the embedded files below.

* See the participating addendum embedded below for those goods/services we are NOT accessing from this WSCA contract.

Washington Participating Addendum information:

Nevada’s solicitation and contract:

Contract pricing:

http://purchasing.state.nv.us/fire.htm

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