customs modernisation · pdf filementation of customs modernisation release 2. it will...

Guide to SAD forms

1

Guide to SAD forms

Customs Modernisation

June 2011

Moving into the future...

Guide to SAD forms

2

Guide to SAD forms

3

INTRODUCTION

In November last year SARS introduced one of the biggest changes to be implemented in Customs in more than a decade. The entire declaration process was redesigned in line with international instruments like the Kyoto Convention and World Customs Organisation (WCO) Customs Data Model.

As part of this, Customs went from using purpose codes for declarations to procedure category and customs procedure codes.

This year SARS is building on the gains of the last year by introducing other key changes under the Customs Modernisation Programme, many of which will be launched as from 10 June 2011.

Codes

As from 10 June 2011, nine new Customs Procedure Code combinations will be introduced. These are contained in a document: "Guide to Application of Customs Procedure Codes" – available on the SARS Customs Modernisation webpage (http://www.sars.gov.za/home.asp?pid=60547). You can also download a chart with all the procedure codes (including the nine new ones) on the same site, called “Updated CPC Chart for Release 2”.

Forms

There will also be a number of enhancements to the SAD declaration forms, as of 10 June 2011.

The purpose of this guide

Due to significant changes in the clearance process, SARS (in consultation with the trade) has agreed to define more clearly Customs clearance formalities, namely:

- the forms to be used for Customs Clearance,

- the data fields to be supplied on a customs clearance, and

- the data requirements for clearance amendments, cancellations and replacements.

This guide provides a list of all current declaration forms (with enhancements) that will be used in the imple-mentation of Customs Modernisation RELEASE 2. It will hopefully provide Customs users, vendors and exter-nal stakeholders clarity in the use of Customs declaration SAD500 series forms.

Users should note that the documents contained herein are the only customs clearance documents required for clearance at South African ports of entry and exit.

General information

1. Form SAD503 will be replaced with:

- SAD504: in respect of amendments to both international and cross-border import clearances; and

- SAD554: in respect of amendments to both international and cross-border export clearances.

As of 10 June 2011 branch offices (land borders) are not to insist upon the presentation of the SAD503 form.

2. Forms SAD502, SAD505, and SAD507:

- The use of these forms will continue until such time as either the new Customs system is implemented or when the new Customs Control and Duty Acts come into effect.

Guide to SAD forms

4

- The SAD 507 form was created for instances where the space on the forms SAD 500 and SAD 501 is in-sufficient for the information that must be reflected in certain boxes. This would cover the boxes such as Container Numbers, Documents Produced, Additional Information, etc. on the SAD 500 and SAD 501.

- For the sake of uniformity, all branch office staff and traders should take note of the data requirements specified in the enclosed forms.

3. EDI versus Manual information layout:

• Note for Declarants and Customs Officials: The printed version of a CUSDEC 'original', 'amendment', 'cancellation' and 'replacement' clearance must in all respects reflect IDENTICAL information. Therefore, in any instance where a manual clearance needs to be submitted, e.g. cross-border, a VOC or Refund VOC, only the 'required information' must appear on the declaration.

• The 'required information' is that specified in the "Specification for Completion of Customs Clearances Release 0.8" (soon to be updated in Customs Policy ref: SC-CF-04 Manual for Completion of Declarations – and will be available on the SARS website prior to implementation of Release 2.

4. Customs Declaration Form 1 (CD1):

The new CD1 form and its corresponding customs response twin – the CN1 (Customs Notification) – are under development and testing in SARS. These formats will only become operational for traders with the imple-mentation of Customs' new integrated declaration processing system, currently envisaged for Modernisation Release 4.

5. Colour Coding of Data Fields on the SAD Forms in this guide:

• Data Fields represented in RED print = information which is required on the customs declaration.

• Data Fields represented in GREEN print = information which has been introduced into the customs data model, but will only become applicable at a later date – future customs release.

• Data Fields represented in BLUE print = information which must be present on any 'paper-based' amendment (VOC).

Guide to SAD forms

5

012 2. EXPORTER/CONSIGNOR34 15.31 Exporter Name5 15.32 Exporter Street Name & NumberBSIC 15.52 VAT Registration No.

6 15.33 Exporter Building Name & Floor 47 15.34 Exporter Suburb8 15.35 Exporter City/Town 15.3 Assessment Date

9 15.36 Exporter Street Code

8. IMPORTER/CONSIGNEE15.24 Importer Name15.25 Importer Street Name & Number15.26 Importer Building Name & Floor15.27 Importer Suburb 9 10 11 1315.28 Importer City/Town15.29 Importer Street Code

14. DECLARANT/AGENT15.46 Owner 15.47 Processing Party

22. CURRENCY AND TOTAL VALUE 23. RATE OF EXCHANGE

28. FINANCIAL DATA 24. OTHER COST DETAILS19.1 CIF&c Value

25. TMF 26. TMI 27. PLACE OF DISCHARGE

43. VMCode 1

Code 2

Code 3

TYPE RATE MP

18.25 Duty Type

DECLARATION

the undersigned of

Case No: 15.74 Case Number (Replacements only)LRN: 15.1 Declaration Reference No.

Signature: ID Number: Date: MRN: 15.5 Original Movement Reference No.

CUSTOMS MODERNISATION PROGRAMME -‐ 2011

15.15 Unregsitered Trader ID

TIN15.15 Unregsitered Trader ID

31. PACKAGES & DESCRIPTION OF GOODS

21. IDENTIFICATION, DATE AND NATIONALITY OF TRANSPORT AT FRONTIER

15.59 Date of Arrival

15.49 Transport Code 15.50 Removal Transport Code

RECEIPT NO.& DATE15.71 Declarant Internal Reference Number

17.1 Invoice Number

15.37 Supplier Code

………………………………………………………………

being the …………………………………………………………… (Customs Broker) hereby declare that the particulars herein

41. SUPP. UNITS 42. CUSTOMS VALUE

44. ADD. INFORMATION

LICENCE NUMBER DEDUCTED VALUE DEDUCTED QUANTITYEX WAREHOUSE CODE 45. OTHER QTY

46. STATISTICAL VALUE

DUTY/TAX BASE AMOUNT 48. ACCOUNT CODE 49. ID OF WAREHOUSE TIME/LIMIT

REMOVAL IN BOND (RIB) NO. DATE & OFFICE

18.15 Customs Value

18.16 Actual Price15.11 Previous Procedure MRN

15.12 & 15.13 Valuation Codes 1/ 2

18.24 Procedure Measure

18.13 Quantity 4 (Countable Qty)

are true and correct and comply with the provisions of the Customs and Excise Act no.91 of 1964.

AMOUNT OVERPAIDAMOUNT UNDERPAID

OTHERTOTAL PAYABLE

FOR OFFICIAL USEGUARANTEETOTAL �

SUMMARY OF TOTAL DUTIES AND TAXES

AMOUNTCODE

TOTAL DUTIES & TAXES

47. CALCULATION OF DUTIES AND TAXES

18.25 Tax Amount18.25 Duty Type

15.70 Deferment Number

18.25 Duty Type

18.25 Duty Type

18.25 Duty Type

I…………………………………………………………………………..

1. DECLARATION

3. FORMS

12. VALUE DETAILS

20. DELIVERY TERMS

SAD 500 -‐ CUSTOMS DECLARATION FORM

TIN

BSIC 15.52 VAT Registration No.

15.2 District Office Code

15.4 Transaction Type

15.6 Procedured Category Code (PCC)

15.8 Total Lines

15.10 Country of Destination

13A. INVOICE NO. & DATE

15. COE 17A. OWNER17. COD16. COO 17B. REBATE USER CODE

A. OFFICE OF DESTINATION OR DEPARTUREOFF. CODE15.30 Exporter Code

7. DECLARANT REF. NUMBER

15.9 Country of Export

15.51 Payment Code

15.53 Transport Documment No.15.54 Trasnport Document Date15.55 Transport Documment Issued At

15.56 Transport Name 15.57 Voyage/ Flight No.15.58 Departure Date / Flight Date

TIN

18. IDENTIFICATION, DATE AND NATIONALITY OF TRANSPORT AT ARRIVAL

19. CONT-‐ AINER

REGISTRATION NO. ASSESSMENT NO. & DATE

5. ITEMS 6. TOT PACK.

15.7 Agent Code

CONTAINER NUMBERS

15.73 VAT Indicator

16.1 Container Number

Also accomodates Supplier details: 15.38 to 15.43 & Unregistered trader 15.17 to 15.21

Also accomodates Unregistered Trader details: 15.22 to 15.27

15.44 Ex Warehouse Code

15.45 To Warehouse / Consignee

MANIFEST NUMBER

37. CPC 38. NET MASS (KG) 39. QUOTA

DESCRIPTION

15.63 Gross Mass of Consignment

15.64 Depot / Terminal Code

15.65 Marks, Numbers & Description of Packages15.66 Partial Clearance Quantity

15.68 Unique Consignment Reference (UCR)15.69 Credit Terms15.72 Transaction Bank Code

29. OOE15.14 Port of Destination / Exit

30. LOCATION OF GOODS

18.5 Tariff Code

18.6 Trade Agreement

18.7 Quantity 1

18.4 Warehousing MRN Line Number

18.9 Quantity 2

18.11 Quantity 3

15.23 Importer Code

18.2 Country of Origin

18.3 Previous Procedure MRN40. SUMMARY DECLARATION / PREV. DOC.

NUMBER & TYPE OF PACKAGES

34. COC 35. GROSS MASS KG 36. PREFER-‐ENCE

Currency Amount

FREIGHT

INSURANCE

OTHER COST

MARKS & NUMBERS

32. ITEM 33. COMMODITY CODE

16.2 Full / Empty Indicator

18.22 Requested Procedure (Code)

18.23 Previous Procedure (Code)

16.3 Seal Number

<<FOR ALL IMPORT AND EXPORT CLEARANCES>>

Change Acknowledgement Indicator: 15.74 Change Acknowledgement Indicator

18.26 Prefernce code

18.14 Code 4

18.25 Tax Amount

19.1 CIF&C Value

19.2 Transaction Value

19.3 Transaction Value Currency Code

18.17 Description of Goods

18.18 Additional Information Code 18.19 Additional Information Value18.20 To Be Coded

15.62 No. of Packages

REBATE CODE

19.4 Amount Overpaid on Previous Excise Account19.5 Amount Underpaid on Previous Excise Account

19.6 & 19.7 Total Duties and VAT Due

18.25 Tax Amount

18.25 Tax Amount

18.25 Tax Amount

17.2 Invoice Date

18.1 Line Number

Guide to SAD forms

6

EXPORTER OR IMPORTER

Code 1

Code 2

Code 3

Code 1

Code 2

Code 3

Code 1

Code 2

Code 3

DUTY/TAX BASE RATE MP RATE18.25 Tax Amount 18.25 Tax Amount18.25 Tax Amount 18.25 Tax Amount18.25 Tax Amount 18.25 Tax Amount18.25 Tax Amount 18.25 Tax Amount

AMOUNT47. CALCULATION OF DUTIES AND TAXES

TYPE18.25 Duty Type18.25 Duty Type

18.25 Duty Type18.25 Duty Type

TYPE18.25 Duty Type18.25 Duty Type

18.25 Duty Type18.25 Duty Type

15.71 Declarant Internal Reference Number

DUTY/TAX BASE AMOUNT

18.14 Code 4

18.7 Quantity 1 18.15 Customs Value

18.9 Quantity 2

18.7 Quantity 1 18.15 Customs Value

18.9 Quantity 2


32. ITEM 33. COMMODITY CODE

18.14 Code 4

18.5 Tariff Code



34. COC 35. GROSS MASS KG

REMOVAL IN BOND (RIB) NO. DATE & OFFICE REBATE CODE 46. STATISTICAL VALUE15.11 Previous Procedure MRN 18.24 Procedure Measure 18.16 Actual Price

EX WAREHOUSE CODE 45. OTHER QTY18.18 Additional Information Code 18.19 Additional Information Value 15.44 Ex Warehouse Code 18.13 Quantity 4

(Countable Qty)18.20 To Be Coded


LICENCE NUMBER DEDUCTED VALUE DEDUCTED QUANTITY 18.11 Quantity 3


DESCRIPTION 40. SUMMARY DECLARATION / PREV. DOC.18.3 Previous Procedure MRN

18.17 Description of Goods 18.4 Warehousing MRN Line Number


18.18 Additional Information Code 18.19 Additional Information Value 15.44 Ex Warehouse Code 18.13 Quantity 4 (Countable Qty)18.20 To Be Coded

CONTAINER NUMBERS

37. CPC 38. NET MASS (KG) 39. QUOTA18.22 Requested Procedure (Code)


34. COC 35. GROSS MASS KG 36. PREFER-‐ENCE18.2 Country of Origin


32. ITEM 33. COMMODITY CODE15.65 Marks, Numbers & Description of Packages 18.1 Line

Number15.66 Partial Clearance Quantity


18.14 Code 4REMOVAL IN BOND (RIB) NO. DATE & OFFICE REBATE CODE 46. STATISTICAL VALUE

15.11 Previous Procedure MRN 18.24 Procedure Measure 18.16 Actual Price



LICENCE NUMBER DEDUCTED VALUE DEDUCTED QUANTITY 18.11 Quantity 3





EX WAREHOUSE CODE 45. OTHER QTY

36. PREFER-‐ENCE18.2 Country of Origin


15.65 Marks, Numbers & Description of Packages 18.1 Line Number

18.5 Tariff Code15.66 Partial Clearance Quantity

18.15 Customs Value




34. COC 35. GROSS MASS KG 36. PREFER-‐ENCE

15.4 Transaction Type

15.66 Partial Clearance Quantity


SAD 501 -‐ CUSTOMS DECLARATION FORMContinuation Sheet

15.30 Exporter Code15.24 Importer CodeTIN

15.15 Unregsitered Trader Code

<<FOR ALL IMPORT AND EXPORT CLEARANCES>>

15.24 VAT Registration No.

Exporter / Importer / Unregistered Trader Name and Address details

OFF. CODE REGISTRATION NO. 7. DECLARANT REFERENCE3. FORMS15.2 District Office Code

32. ITEM18.5 Tariff Code

15.63 Gross Mass of Consignment 18.26 Prefernce

code


MARKS & NUMBERS

44. ADD. INFORMATION EX WAREHOUSE CODE 45. OTHER QTY

18.18 Additional Information Code 18.19 Additional Information Value 15.44 Ex Warehouse Code 18.13 Quantity 4 (Countable Qty)18.20 To Be Coded

18.9 Quantity 2


CONTAINER NUMBERS

REMOVAL IN BOND (RIB) NO. DATE & OFFICE REBATE CODE

LICENCE NUMBER DEDUCTED VALUE

18.7 Quantity 1

46. STATISTICAL VALUE15.11 Previous Procedure MRN 18.24 Procedure Measure 18.16 Actual Price

DEDUCTED QUANTITY 18.11 Quantity 3


33. COMMODITY CODE15.65 Marks, Numbers & Description of Packages 18.1 Line

Number


MARKS & NUMBERS


18.2 Country of Origin

MARKS & NUMBERS




CONTAINER NUMBERS


Guide to SAD forms

7

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Guide to SAD forms

8

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9

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Guide to SAD forms

10

<<FOR CROSS-‐BORDER TRANSACTIONS>>

55

66Guarantee type

Means of transport/packages imported with seals intact

Means of transport/packages exported with seals intact

Document checked

YES

82Guarantee type

15.56 Transport Name



YES

SAD 502CUSTOMS DECLARATION FORM (TRANSIT CONTROL)

Country of Commencement

Signature and date stamp Signature and date stamp Signature and date stamp Signature and date sta

Additional seal numbers Transit operation completed

Time limit Time limit – within/exceeded Time limit Time limit – within/exceeded

NO Transit operation completed

Document checked National transit requirements satisfied Transferred to office of final

Document checked

77Office of entry15.2 District Office Code

78Office of exit15.14 Port of Exit/Destination


86Office of final destination15.14 Port of Exit/Destination



Means of transport/packages exported with seals intact



80Guarantor Code and NameInsert the TIN of the guarantor party -‐ e.g. Broker TIN, or Remover TIN

81Bond Number18.18 ADD Info Code18.19 ADD Info Value

75Remover Code and Name15.48 Remover TIN

76Subcontractor Remover Code and Name15.48 Remover TIN (Optional)



73Bond Number18.18 ADD Info Code18.19 ADD Info Value

74Guarantee type


Signature and date stamp Signature and date stamp Signature and date stamp Signature and date stamp

71 REQUIRED IF SOUTH AFRICA IS THE TRANSIT COUNTRYTransit Country

79 REQUIRED IF SOUTH AFRICA IS COUNTRY OF EXPORTCountry of destination15.10 Country of Destination

affixed

on package NO

intact

Seals National transit requirements satisfied National transit requirements satisfied

on means of transport Additional seals number

Time limit Time limit – within/exceeded Time limit Time limit – within/exceeded


I have verified the packages specified on this declaration and found them conform to the description given and that are undamaged

15.56 Transport Name Means of transport/packages exported with seals intact



61Office of commencement15.2 District Office Code







Guarantor Code and NameInsert the TIN of the guarantor party -‐ e.g. Broker TIN, Remover TIN, or Warehouse TIN

Bond Number18.18 ADD Info Code18.19 ADD Info Value

58Guarantee type


63 REQUIRED IF SOUTH AFRICA IS THE TRANSIT COUNTRYTransit Country

Bond Number18.18 ADD Info Code18.19 ADD Info Value

56 6557

15.9 Country of Export

REQUIRED IF SOUTH AFRICA IS COUNTRY OF COMMENCMENT

54

15.24 to 15.29 Importer details 15.31 to 15.36 Exporter details

52

Forms

50Importer or Exporter

TIN15.23 Importer TIN15.30 ExporterTIN

51Office code15.2 District Office Code

53Registration number and Date Declarant Reference

15.71 Declarant Internal Reference No.

Guide to SAD forms

11

51Office code15.2 District Office Code

52Forms

57Bond No./PP No. & Office Code18.18 ADD Info Code18.19 ADD Info Value

58Guarantee type

First Trailer Second Trailer TIN

Registration Number(s)


Container Seal number(s)

First Trailer Second Trailer TIN

Registration Numbers


Container Seal number(s)

CUSTOMS MODERNISATION PROGRAMME -‐ 2011

SAD 505 <<FOR 'IN BOND/TRANSIT' TRANSACTIONS>>

Signature Date Signature Date

CUSTOMS DECLARATION FORM (BOND OR TRANSIT CONTROL)

Declaration by Warehouse Licensee – Loading15.44 Ex Warehouse Code

90 TO BE COMPLETED BY PARTY RECEIVING BONDED GOODSDeclaration by Warehouse Licensee/Master of Ship/Pilot – Delivery

for above remover declare that I have received the *container/*package(s) and found them in good outward order and condition with seal(s) on container(s) as numbered on the SAD 500 form and/or road manifest intact.

for above *warehouse licensee/*master of ship/ *pilot declare that I have received the *container/ *package(s)/*stores in good outward order and condition with seal(s) on container(s) as numbered on the SAD 500 form and / or road manifest intact.

I

(print name of authorised person) for warehouse licensee declare that I have loaded the *container/*package(s) and found them in good outward order and condition with seal(s) on container(s) as numbered on the SAD 500 form and/or road manifest intact.

I

(print name of authorised person) for above *warehouse licensee/*master of ship/ *pilot declare that I have received the *container/ *package(s)/ *stores and found them in good outward order and condition with seal(s) on container(s) as numbered on the SAD 500 form and/or road manifest intact.

Truck Horse Licensee of Customs and Excise Warehouse

89 TO BE COMPLETED BY WAREHOUSE RESPONSIBLE FOR BONDED GOODS DESPATCH

I

(print name of driver)

I

(print name of authorised person)

Signature Date Signature Date

87 TO BE COMPLETED BY PARTY RESPONSIBLE FOR BONDED REMOVALDeclaration by Licensed Remover of goods in bond – Loading

88 TO BE COMPLETED BY THE PARTY RESPONSIBLE FOR RECEIVING BONDED GOODSDeclaration by Warehouse Licensee/Master of Ship/Pilot – Delivery

Truck Horse Licensee of Customs and Excise Warehouse

TIN15.48 Remover TIN (Optional)

GuarantorTINInsert the TIN of the guarantor party -‐ e.g. Broker TIN, Remover TIN, or Warehouse TIN

59Remover, code and name

60Subcontractor Remover Code and Name(Optional)

56

TIN15.48 Remover TIN

Importer or Exporter15.24 to 15.29 Importer details15.31 to 15.36 Exporter details

54Declarant Reference15.71 Declarant Internal Reference No.

50 TIN15.23 Importer TIN15.30 Exporter TIN

53Registration number and Date

Guide to SAD forms

12

19CONTAINER (Cargo status)16.2 Full/ Empty Indicator

Item Number Item Number Item Number

Item Number Code18.18 Additional Information Code

Item Number

Office code15.2 District Office Code

53Registration number and Date

ADDITIONAL INFORMATION / PRODUCED DOCUMENTS

TIN

15.23 Importer TIN15.30 Exporter TIN

Number/Amount18.19 Additional Information Value

44

Additional Information

<<FOR ALL TRANSACTIONS>>SAD 507

GENERAL SEGMENT INFORMATION

2Exporter/Consignor15.37 Supplier Code (Required in the case of multiple suppliers of a single import transaction)

HOUSE WAYBILL NUMBERS 15.60 House Waybill No. (ONLY 1 HWB PER CLEARANCE)

13A.INVOICE NO. & DATE17.1 Invoice Number.17.2 Invoice Date

54Declarant Reference15.71 Declarant Internal Reference No.

15.24 to 15.29 Importer details; or 15.31 to 15.36 Exporter details

52Forms

50Importer or Exporter

51

ITEM SEGMENT INFORMATION

40Summary Declaration/Previous DocumentsProvide details of any Sight Bill of Entry (DA22), or Pre-‐Release Document (DA34) below.

Description/Particulars of documents Description/Particulars of documentsDescription/Particulars of documents

31

Container numbers

16.1 Container Number 16.1 Container Number Number/Amount18.19 Additional Information Value

Code18.18 Additional Information Code

Guide to SAD forms

13

Notes

Guide to SAD forms

14

Notes

Guide to SAD forms

15

Guide to SAD forms

16