cyclical monitoring presented to state and local task force
TRANSCRIPT
Cyclical MonitoringCyclical Monitoring
Presented to State and Local Task Presented to State and Local Task ForceForce
Cyclical Monitoring for Continuous Cyclical Monitoring for Continuous Improvement (CMCI)Improvement (CMCI)
Goals/Aspects of CMCIGoals/Aspects of CMCI1.1. Alignment with Federal Office Alignment with Federal Office
of Special Education (OSEP) of Special Education (OSEP) monitoring.monitoring.
2.2. Focus on outcomes and Focus on outcomes and improvement resultsimprovement results
3.3. Direct linkage with technical Direct linkage with technical assistance for improvement assistance for improvement resultsresults
Components of CMCIComponents of CMCI
The Facilitated Self Assessment The Facilitated Self Assessment (FSA)(FSA)
File ReviewFile Review Parent and Teacher InterviewsParent and Teacher Interviews Student InterviewsStudent Interviews Administrative InterviewAdministrative Interview Classroom observationClassroom observation Federal Child Count VerificationFederal Child Count Verification
FSA TopicsFSA Topics
Assistive Technology and Assistive Technology and Hearing DevicesHearing Devices
Positive Behavior SupportPositive Behavior Support Child FindChild Find ConfidentialityConfidentiality Dispute ResolutionDispute Resolution Graduation and Drop Out ratesGraduation and Drop Out rates
FSA Topics (con’t)FSA Topics (con’t)
Exclusions: Suspensions and Exclusions: Suspensions and ExpulsionsExpulsions
Facilities used for Special EducationFacilities used for Special Education Independent Education Evaluation Independent Education Evaluation
(IEE)(IEE) Least Restrictive Environment (LRE)Least Restrictive Environment (LRE) Provision of Extended School Year Provision of Extended School Year
ServicesServices
FSA Topics (Con’t)FSA Topics (Con’t)
Provision of Related Services Provision of Related Services including Psychological Counselingincluding Psychological Counseling
Caseload and Age range Caseload and Age range RequirementsRequirements
Parent TrainingParent Training Participation in PSSA and PASAParticipation in PSSA and PASA Public School enrollmentPublic School enrollment Surrogate Parents (students Surrogate Parents (students
requiring)requiring)
FSA Topics (con’t)FSA Topics (con’t)
Personnel TrainingPersonnel Training Intensive Interagency ApproachIntensive Interagency Approach Summary of Academic Summary of Academic
Achievement and Functional Achievement and Functional PerformancePerformance
Disproportionate Representation Disproportionate Representation that Result in Inappropriate that Result in Inappropriate IdentificationIdentification
FSA Topics (con’t)FSA Topics (con’t)
Student Record ReviewStudent Record Review
The FSA is due 30 days before The FSA is due 30 days before the on site visit. The FSA the on site visit. The FSA should include written narrative should include written narrative plus supportive documentation.plus supportive documentation.
Student SelectionStudent Selection
Names are randomly selected Names are randomly selected by Leader Services.by Leader Services.
5 names are selected from the 5 names are selected from the student record review. 5 names student record review. 5 names are selected by the Adviser from are selected by the Adviser from an new list generated by Leader an new list generated by Leader Services 10 days prior to the Services 10 days prior to the monitoringmonitoring
Peer MonitorsPeer Monitors
Each Adviser selects 3 peers Each Adviser selects 3 peers from a list of contracted/trained from a list of contracted/trained peer monitors.peer monitors.
Must have a parent peer on Must have a parent peer on every team.every team.
3 Days of monitoring3 Days of monitoring
Day 1Day 1
Adviser is On site to work on the Adviser is On site to work on the FSA.FSA.
Day 2 and Day 3Day 2 and Day 3
Begins with Administrative Begins with Administrative interviewinterview
Peers are on site to do file review, Peers are on site to do file review, observations, interviewsobservations, interviews
Parent InterviewsParent Interviews
Districts are asked to collect Districts are asked to collect from parents good days and from parents good days and times to call.times to call.
Peers make three attempts to Peers make three attempts to reach parents.reach parents.
Student InterviewsStudent Interviews
Student interviews were Student interviews were implemented at the implemented at the recommendation of SEAP in recommendation of SEAP in 2004-2005.2004-2005.
Only done at secondary level Only done at secondary level and with cooperation of the and with cooperation of the student.student.
Classroom ObservationsClassroom Observations
To gain further knowledge about To gain further knowledge about implementation of programs implementation of programs and services.and services.
Not a teacher observation.Not a teacher observation. Facilities are checked at this Facilities are checked at this
time.time.
Exit ConferenceExit Conference
Adviser collects raw data and Adviser collects raw data and FSA data FSA data
Meets with district admin to Meets with district admin to review FSA and general review FSA and general commentscomments
Data sent to HarrisburgData sent to Harrisburg
Wait Wait WaitWait Wait Wait
Monitoring Report is usually issued Monitoring Report is usually issued in 3-5 weeks.in 3-5 weeks.
Adviser returns on site with Pattan Adviser returns on site with Pattan Consultants/IU staff to review report Consultants/IU staff to review report and plan corrective action and and plan corrective action and improvement plansimprovement plans
All corrective action should be done All corrective action should be done as soon as possible but no later than as soon as possible but no later than one year the date the report is one year the date the report is issued.issued.
Can I obtain a Copy?Can I obtain a Copy?
Ask your District for a copy of Ask your District for a copy of the report.the report.
What should I do if my district What should I do if my district refuses to give me a copy?refuses to give me a copy?
A few things you can do….A few things you can do…. ~ Contact Superintendent’s ~ Contact Superintendent’s
OfficeOffice ~Contact your BSE Adviser~Contact your BSE Adviser ~ Make a Right To Know ~ Make a Right To Know
RequestRequest The report is a public document.The report is a public document.
