data processing packing list

Version 2 – APRIL 06 06

Data Processing Packing list

PACKING LISTPACKING LIST

1. INTRODUCTION........................................................................... 2

2. EXTRANET ACCESS.......................................................................3

3. SUPPLIER’S SPACE ACCESS........................................................... 3

4. PACKING LIST.............................................................................. 4

Icon meaning............................................................................................................... 4

4.1 File extraction for Barcode / UM sticker

4.1.1 Order selection................................................................................... 5 4.1.2 File extraction..................................................................................... 7

4.2 Packing list creation................................................................................................ 8

STEP 0 : Select the purchase order............................................................... 8STEP 1 : Type heading (1)........................................................................... 8STEP 2 : Type heading (2)........................................................................... 8STEP 3 : Type heading (3)........................................................................... 9STEP 4 : Type date of delivery to forwarder.................................................. 9STEP 5 : Type packing list lines.................................................................... 10STEP 6 : Weight and Volume........................................................................ 12STEP 7 : Save the packing list...................................................................... 13STEP 8 : Confirm packing list....................................................................... 14

4.3 Packing list modification.......................................................................................... 16

4.4 Packing list consultation.......................................................................................... 17

4.5 Password & mail..................................................................................................... 18

LLOGISTICOGISTIC INSTRUCTIONSINSTRUCTIONS FILEFILE APPENDIXAPPENDIX version 2 : April 06 2


1. INTRODUCTION

To process our order, we need boxes rightly sticked and a data processing packing list.

Data processing packing list consists on typing the packing list via the Internet portal dedicated to suppliers.

This packing list will be fill in by yourself and will provide reference, colours, and also composition of each box.

CAUTION : Data processing packing list has to be used for solid packing and

CHEVIGNON prepack orders.

Data processing packing list has to be used for hanging goods and folded goods.



2. EXTRANET ACCESS

NAF NAF GROUP Internet portal is available on these following web address :

http://if.nafnaf.com

REQUIREMENTS : - Internet access- Acrobat reader- “Pop up” windows must be activated

3. SUPPLIER’S SPACE ACCESS

NAF NAF GROUP Internet portal is available with an ID user and a password :

ID user : supplier’s code in capital letters (i.e : FRM).Password : by default it is the supplier’s code in capital letters.

CAUTION : ID USER : supplier code (IN CAPITAL LETTER) PASSWORD : supplier code (IN CAPITAL LETTER)


Type your user ID which is your supplier’s code given by Naf Naf group

in capitals

Type your password which is the same as

your user ID in capitals


4. PACKING LIST

NAFNAF Group Internet portal gives you 4 menus access which will permit to type, to confirm and to consult a packing list :

UM sticker - Barcode Creation packing list Modification packing list Consultation packing list

Icon meaning


Back to the main menu

List view mode

First record

Last recordPrevious record

Next record Save

Turn back


4.1 Barcode / UM file extraction

The menu “UM sticker – barcode” is available only for barcode or UM file extraction.

4.1.1 Select the purchase order :

You will be able to select the purchase order you need the file for.Among the list proposed, you could find Naf Naf, Chevignon or NCKids purchase order (if you are working with the 3 companies), so you have to pay a big attention of the 5 first figures of the order number :

NAF NAF : 00013CHEVIGNON : 08159NCKIDS : 03955


Click on Supplier /

FournisseurClick on the menu 1 UM sticker –

barcode



Click on this icon, the following

screen will appear

Select the purchase order among the list above

OrType the order number on the « search criteria » field

(type the 4 or 5 last figures only)

CAUTIONIf the following screen does

not appear : remain the « control » button and click on

the icon in same time


4.1.2 File extraction :

Click on « barcode / code barre » in order to receive file necessary to create RCT stickers and goods labels.

Click on « UM stickers / étiquette UM » in order to receive file necessary to create your box stickers.

After clicking on this icon, you will receive on your mail box the files requested. Time of receiving the mail may vary regarding the country.

CAUTION : if you do not receive any mails after clicking on the above icons, please check that the mail address mentioned in « Password & Mail » menu is correct or contact buying department.


« Password & Email » menu


4.2. Packing list creation :

This menu is available only to create your packing list.- If it is recording, you can modify the packing list in the : « 3. Modification packing

list »- If it has been confirmed, you can consult and not modify in the : « 4. Consultation

packing list »

STEP 0 : Select the order numberPlease refer to « 4.1.1 Select the order »

STEP 1 : Type the heading (1)



Type forwarder’s name

Type forwarder’s address and phone

number

Type your invoice number

Type the container number if the

loading is doing by yourself

Tick « full order » box



NB : Carton size for the first shippment has to remain the same for the following shippment (except if it has been decided with buying department). Please note you can modify the UC type if it is not right clicking on the orange icon.

STEP 4 : Type the date of delivery to forwarder


Check the UC type, if wrong, you can change with the

orange icon

Tick the correct box, if the sending is solid packing

or pre packed (for Chevignon

Type the date of delivery to forwarder

Or Delivery date for goods not

followed by our Import departmenent


STEP 5 : Type packing list lines

A. Type box number

A1. Folded

A2. Suspended

NB : Concerning hanging order typing, one box corresponds to a number of article with similar reference, size and colour.

Example : you have an suspended order containing 250 article in white colour, size S, 400 articles in white colour size M and 300 article in white colour, size L, you will type regarding the procedure below.


Type box number

CAUTION : If you send a complete shipment containing a break into box number, do not fill in the line and continue the box numbering.


B. Select product reference / size / Colours :

C. Type the quantity of article per box

D. Type the gross weight of one box and one article


Click on these icon to select size

and colour

CAUTIONIf the following screen does

not appear : remain the « control » button and click on the icon in same time

Type the quantity of article per box


STEP 6 : Weight and volume


Type the gross weight corresponding to one

box

Type the gross weight

corresponding to one article

Type the total gross weight of the shippment

Type the total net weight of shippment

Type the total volume of the

shippment


STEP 7 : To save a packing list

CAUTION : Do not use the « save » icon of your Internet navigator to save your packing list.


Click on “save & print” to save the packing list


STEP 8 : To confirm a packing list

Packing list confirmation is a is compulsory step to be data processed in our base.


A CONFIRMED PACKING LIST CANNOT BE MODIFIED

Tick the box

Type your password

Click on “save & print”


Example of a confirmed packing list :



4.3. PACKING LIST MODIFICATION

This menu is available only when you have created your packing list in the menu « 2. Packing list creation » and you have saved it without confirmation.

Search a saved packing list:

Click on « List view » icon

Type “*”, then the last 4 or 5 figures of the order number Example : a NAFNAF order number D0059418 should be typed *59418

a Chevignon order number C0004918 should be typed *4918 Click on « Apply »

Select the packing list you want to modify

Save a packing list (cf STEP 7 p12) Click on “Save & Print”

CAUTION : a packing list saved can be modified

Confirm a packing list : (cf STEP 8 p13) Tick the box situated at the top and left side

Type your password

Click on « save & print »

CAUTION : a confirmed packing list could not be changed. Please contact buying department for any modification.

Print a packing list : Open the packing list you want to print

Click on “Save & Print”

Acrobat reader page will open


Click on “List view” of “3. Modification

packing list”


Click on Acrobat Reader print icon4.4. PACKING LIST CONSULTATION

This menu allow you to check confirmed packing list and/or print.

Search a confirmed packing list : Click on « SEARCH »

Type “*” and the last 4 or 5 figures of the order number

Click on « Apply »

Select the packing list wanted

Print confirmed packing list : Open the packing list you want to print

Click on « Save & Print »

Acrobat reader page will open

Click on Acrobat Reader “Print” icon


Click on “List view” of “4. Consultation

packing list”


4.5. PASSWORD & MAIL

This menu allow you to change :• Mail address• Password


Click on “Password & Email”

You can change mail address and/or

password

Click on “Save/Enregistrer”

to save the modifications

Click on “Password & Email”

data processing packing list

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