dawning of a new age, how the oracle projects suite can provide comprehensive project management...

Dawning of a new age, how the Oracle Projects suite can provide comprehensive

project management solutions

Timothy Cronin

Cronin Business Solutions

Learning Objectives

1. Evolution of project management within the Oracle Applications

2. Description of the Oracle Enterprise Project Management (OEPM) modules

3. How OEPM can reduce customization and reliance on 3rd party applications

• This presentation contains the following topics:

Speaker’s Qualifications• Timothy Cronin, C.P.A has been implementing Oracle Applications for

over 10 years. During that time Tim has worked extensively with the Oracle Projects Suite

• Industry Experience:

– Aerospace and Defense

– Contract Manufacturing

– Engineering and Construction

– Internet and Media

–Government entities

–Manufacturing

–Oil and Gas

–Professional Services

–Software Development

Speaker’s Organization

• Cronin Business Solutions is an Oracle Partner that focuses on the implementation of the Oracle Projects suite.

Visit us at www.CroninINC.com or at booth 1722

The Oracle Projects Experts…

http://www.cronininc.com/

Presentation Agenda

Introduction to the Oracle Projects Suite

Insiders guide to Oracle Enterprise Project Management

Reducing customization and 3rd party apps…

Conclusion

Introduction to the Oracle Projects suite

History of Oracle Applications1984 1986

19871990

19931991 199519831998

19851988

1989

1992 1994 1996

1997 1999

2000

2001

2002

2003

2004

2005

Oracle Founded (Originally named RSI)

Creation of ApplicationsDivision (Version MPL3) Version

9.3 Version

10.7NCA

Version11.5.10

Version10.7 GUI

Version10.4

Version11.03

Version11i

Version10.7

Character

Client/Server Web Basede-Business Suite

Version8.6

Project Billing/CostingEnterprise Project Management

Oracle Projects Intelligence

The Projects Suite…

Oracle Project Foundation

Oracle Project Billing

Oracle Project Costing

Oracle Project Collaboration

Oracle Project Resource

Management

Oracle Project Management

Oracle Project Portfolio Planning

Oracle Project Contracts

Oracle Project Manufacturing

Oracle Timeand Labor Global Project

Repository

Personalized Role-Based Views/ Security

Oracle Projects Intelligence

Oracle Enterprise Project Management…

Oracle Project Foundation


Oracle Project Costing



Management



Global Project Repository

Personalized Role-Based Views/ Security

Oracle Project Costing…

• Create Projects from templates

• Integrate with multiple sources

• Manage cost via a WBS

• Track cost against budget

• Burden/Allocate/Transfer Cost

• View Commitments

• Drill Down features

• Capitalize Assets

• Generate Accounting

CollectModifyReport

GL

FA

3rd Party Apps

Cash Management

PO

T&Li-Expense

AP

Inventory

Cost Inputs Cost OutputsOracle Project Costing

Oracle Project Billing…

• Track agreements / Fund Projects

• Manage Revenue Budgets

• Generate Invoices • Generate Revenue


• Supports the following billing/revenue methods:–T&M–% Spent–% Complete–Events–Custom methods

Funding / Agreements

Revenue Budgets and Forecasts

Generate Revenue

Generate Invoices

Interproject/

Interorg

Billing Generate AutoAccounting

Oracle Project Management…

• Create, manage and version workplans• Track progress against plan• Integrate with MS Project• Create budgets / forecasts to completion• Provide real time project overview

via a HTML portal

• Manage issues at a project or task level

• View Gantt charts• Create work plan

dependencies • Manage change orders

Integrate withMS Project

ManageWorkplans

ManageBudgets

Forecasts

Assign taskweighing

View GanttCharts

HTML Portal /

Dashboard


Oracle Project Collaboration…

• Provides a secure collaborative workspace• Visibility to assigned tasks, issues and deliverables• Single document repository with versioning

capabilities• Related to Oracle Project Management


Collaborative

Workspace

Visibility to tasks, issues

and deliverables

SecureHTML

Document Versioning

Oracle Resource Management…

• Track resources and availability

• Nominate / Assign resources to a project

• Search for open requirements• Generate financial forecasts


Management

• Used by all members of your project based organization

• Calculate organization / resource utilization

• Managing team schedules

Supports the following functions:•Project Managers •Resource Mangers •Staffing Managers•Team Members

Calculate Utilization

Manage team schedules

Track resources and availability

Nominate and assign resources

to a project

GenerateForecasts

Oracle Project Intelligence…

• Provides Project based operational and financial metrics, reporting and analytics

• Provides role based security• Drill down to transactions• Dashborad and KPI’s• Manage by exception

Operation and Financial Project

Metrics

Real time

On-line reporting

Prepackaged

Reports

Dashboard

And KPI

tools

Oracle Project Intelligence

Oracle Project Intelligence…

Oracle Project Intelligence

Oracle Project Portfolio Planning…

• Release Date: May 2005• Evaluate, analyze, prioritize potential projects• Establish common metrics for potential projects

– NPV, ROI, strategic or financial fit• Score and rank projects• Create and compare “What if” scenarios


Score and Rank

Projects

“What if” Scenario

s

EstablishCommonMetrics

Evaluate &

Analyze Projects

An insiders guide to Oracle Enterprise Project Management:

Patches and Family Packs

Oracle’s patch terminology…

One-off patches

Individual patches intended to address a specific issue

Example: 2864811 Fixes bug xyz

Family-packs

Grouping of mini-packsExample: Oracle Projects Family

Pack K 11iPJ_PF.K

Mini-packs

Grouping of one-off patches

(Previously called patchsets)

Maintenance-packs

Grouping of Family packsExample: 11.5.9

(Previously called release updates)

Unlocking the mystery of OEPM: Oracle Patches…

Overview of the Projects Suite…Family Pack/Maintenance-pack

• B – 11.5.3• D – 11.5.4• H – 11.5.7• J – 11.5.8• K – 11.5.9• L - Not associated with a maintenance pack • L10 – 11.5.10• M – 11.5.10

History of Projects in 11i…2000 2001 2002 2003 2004 2005

Version11.5.3

Family Pack B

Version11.5.4

Family Pack D

Version11.5.7

Family Pack H

Version11.5.8

Family Pack J

Version11.5.9

Family Pack K

Version11.5.10

Family Pack L.10

Version11.5.10

Family Pack M

Version11i

(11.5)Released

Version11.5.10

Family Pack L

Original release dates chronology …

• The Oracle Projects module has been evolving for over a decade

Oracle Projects suite milestones

1996

2000

20022003 2003

2004

2005

1995

1994

1996

1998

2000

2002

2004

2006

Pro

ject

Costin

g

Pro

ject

Billin

g

Pro

ject

Foundatio

n

Pro

ject

Resourc

e

Managem

ent

Pro

ject

Managem

ent

Pro

ject

Colla

bora

tion

Pro

ject

Inte

lligence

Pro

ject

Portfo

lio

Pla

nnin

g

Original Release Date

Tracking enhancements to the suite…

Note: This analysis was based on the number of family pack “readme” pages dedicated to each of the PA modules . Accordingly, it should not be

considered scientific

• The number of family pack “readme” pages dedicated to each module

0

5

10

15

20

25

Pro

ject

Fou

ndat

ion

Pro

ject

Cos

ting

Pro

ject

Bill

ing

Pro

ject

Res

ourc

eM

anag

emen

t

Pro

ject

Man

agem

ent

Pro

ject

Col

labo

ratio

n

Pro

ject

Inte

llige

nce

Pro

ject

Por

tfolio

Pla

nnin

g

Module

Enh

ance

d F

unct

iona

lity

.

11.5.8 Family Pack J

11.5.9 Family Pack K

Family Pack L

11.5.10 Family Pack L10

Family Pack M

An insiders guide to Oracle Enterprise Project Management:

Analytics

OEPM- Ready for Primetime…• Quantitative Metrics:

– Number of pages of read-me files per module

– Amount of Oracle Training offered

– Market demand for consultants

– User guide availability

Oracle Training offered…

Note: This analysis was based on a detailed review of the Oracle Education web site on 4/21/05

• The number training courses offered for each module:

0

0

0

2

2

4

6

6

0 1 2 3 4 5 6 7

Project Collaboration

Project Intelligence

Project Portfolio Planning

Project Billing

Project Management

Project Foundation

Project Costing

Project Resource Management

Number of courses offered on Oracle's web site

Training offered?

Market demand for consultants…

Note: This analysis was based on a detailed review of the DICE web site on 4/21/05

• Market demand for consulting may provide insight into product sales

01

23

67

1215

0 2 4 6 8 10 12 14 16

Project FoundationProject Portfolio Planning

Project Resource ManagementProject ManagementProject Collaboration

Project IntelligenceProject Costing

Project Billing

Number of hits on DICE

Number of hits on DICE

Dedicated User Guides

Module Dedicated IG Dedicated UG

Project Foundation Yes Yes

Project Costing Yes Yes

Project Billing Yes Yes

Project Resource Management

Yes Yes

Project Management Yes Yes

Project Intelligence No Yes

Project Collaboration No No


Yes No

•The Project Management user guide includes Project Collaboration

•Project Portfolio Planning release date 5/05

OEPM Analytical Summary

Functionality

Level o

f Effo

rt

ProjectCosting

ProjectBilling

ProjectManagement

ProjectResource

Management

ProjectCollaboration

ProjectIntelligence

HigherLower

Lower

Higher

OEPM Quick Reference Guide…Module AKA Dedicated

UGRelease Date Number of

hits on DICETraining offered?

Project Foundation

PJF Yes 2000 - Previously part of project

costing

0 Yes – 4

Project Costing PJC Yes 1986 to 1996 – Approx

12 Yes – 6

Project Billing PJB Yes 1996 – Approx 15 Yes – 2

Project Resource

Management

PJR Yes 2002- 11.5.7 - H 2 Yes – 6

Project Management

PJT Yes 2003- 11.5.9 – K 3 Yes – 2

Project Collaboration

PJL No 2003- 11.5.9 – K 6 Part of PJT

Project Intelligence

PJI Yes 2004- 11.5.10 – L10

7 No


TBD No Released May 2005

1 No .

Reducing customization with Oracle Enterprise Project Management

Reducing customization with OEPM…

Earned ValueAnalysis

Gantt ChartDevelopment

Evaluate, analyze,prioritize potential

projects

Managing TaskDependencies

Program Management/

Hierarchal Reporting

Custom Project Acctg. Reporting

Financial WBS vs. Managerial WBS

Budget Entry Automation

Weighting Tasks

9 examples where OEPM can reduce the need for 3rd party applications or customization…

Reducing 3rd Party Software/Customization…

3rd Party Software

Business Requirement

•Traditional conflict between accounting and project management regarding work break down structures:

•Finance/Accounting: Accounting based WBS

•Project Management: Functional WBSOEPM Solution

•Oracle Project Management now provides the ability to manage both a Financial and a managerial WBS

3rd Party Software or customization?

Financial WBS vs. Managerial WBS

Description of 3rd party software or customization

•The most common solution to this issue was to integrate a 3rd party project management tool with Oracle Projects. (Example MS Project)•The 3rd party tool would manage the functional WBS while Oracle Projects would manage the accounting WBS

OEPM Module(s)

•Oracle Project Management


Customization & 3rd Party Software


•Many companies that implement Oracle Projects find that the out of the box reporting does not meet their business needs.

•Accordingly, companies were forced to develop custom reports

OEPM Solution

•Oracle Project Intelligence enables companies to reduce reliance on customized reports•However, PJI currently provides limited flexibility



•Reports are developed using a series of tools including Oracle Discoverer, Cognos, Noetics Views, MS Access or SQL+

•Significant effort to upgrade and enhance customized reports

OEPM Module(s)

•Oracle Project Intelligence

Custom Project Acctg. Reporting


Both customized or 3rd Party software


•Many government contractors are required to utilize a formal Earned Value Management system (EVMS)

•Contractors are generally forced to develop a customized EVMS system

OEPM Solution

•Patch-set M will provide the ability to collect/progress, calculate, review and produce formal EV reports

•Due to the nature of new functionality, there is a possibility that OEPM’s EV solution may not meet all EV requirements



•Companies generally develop a series of tools to collect data, calculate EV, review progress and produce formal reports

OEPM Module(s)

•Oracle Project Mgt•Oracle Project Intelligence

Earned ValueAnalysis

0

20000

40000

60000

80000

100000

120000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Earned Value Conceptual Diagram…

Cost Variance Schedule Variance

VAC

EAC

BAC(PMB)

ACWP

BCWP

BCWS

ETC

Earned Value Terminology…

BCWS Budgeted Cost of Work Scheduled Planned Value

BAC Budget at Completion Performance Measurement Baseline

ACWP Actual Cost of Work Performed Actual Cost

ETC Estimate to Completion Value of Remaining Work

EAC Estimate at Completion Projected Total Cost of the Project

BCWP Budgeted Cost of Work Performed Earned Value

C/SCSC Cost / Schedule Control System Criteria

Get the reports (CCC), etc


Customization


•Many companies want the ability to link projects together for hierarchal reporting purposes

OEPM Solution

•OEPM provides the ability to link projects together. This feature enables program/hierarchal reporting



•A series of custom reports or form customizations are generally developed to address this business requirement

OEPM Module(s)

•Oracle Project Costing•Oracle Project Intelligence

Program Management/

Hierarchal Reporting


Customization


•Ability to evaluate, analyze potential projects based on predetermined metrics such as ROI, NPV, tactical or strategic fit

OEPM Solution

•Patchset M will contain a new module called Oracle Project Portfolio Planning.•This module will enable companies to evaluate, analyze and prioritize potential projects based on predetermined metrics



•Most companies were forced to develop a custom application to meet this business requirement

OEPM Module(s)

•Oracle Project Portfolio Planning

Evaluate, analyze,prioritize potential

projects


3rd Party Software and Customization


•Oracle Projects standard budget entry forms can be cumbersome

•Many companies want the ability to automatically upload budgets to Oracle Projects from MS Excel or MS Project

OEPM Solution

•OEPM now includes a web ADI budget upload feature



•Companies generally implemented Oracle Project Connect to link MS Project to Oracle Projects. They then loaded budgets

•Other companies created a custom program based on Oracle Projects Budget API’s

OEPM Module(s)


Budget Entry Automation


3rd Party Software


•Companies need the ability to assign dependencies to tasks.

•This enables critical path analysis and other project reporting OEPM Solution

•Oracle Project Management now supports task dependencies



•Most companies used MS Project, Primavera or Artemis project management tools to support dependencies

OEPM Module(s)


Managing TaskDependencies


3rd Party Software


•Project Managers need the ability to view their workplans in a Gantt chart format

OEPM Solution

•Oracle Project Management supports Gantt chart reporting



•Most companies used MS Project, Primavera or Artemis project management tools to report on Gantt charts

OEPM Module(s)


Gantt ChartDevelopment


3rd Party Software


•Project Managers need the ability to assign weights to specific tasks

•This allows project managers to perform analysis based on LOE, LOR and estimates to completion

OEPM Solution

•Oracle Project Management enables project managers to assigns weights to specific tasks



•Most companies used MS Project, Primavera or Artemis project management tools assign weights to tasks

OEPM Module(s)


Weighting Tasks

Conclusion

Conclusion…• Is Oracle Enterprise Project Management ready for prime?

• What is Oracle’s commitment to OEPM going forward?

– Answer: It depends on your industry and your specific business requirements. OEPM is not a scheduling tool

• Can OEPM replace MS Project or Primavera

– Answer: It depends on the industry and your companies flexibility

– Answer: Oracle has demonstrated a consistent commitment to Oracle Enterprise Project Management

– It is important to note that many aspects of the OEPM are new and will require further enhancements before many industries can retire their 3rd party project management tools

Thank You!

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