design-build landfill gas flare replacement at the

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REQUEST FOR PROPOSALS

DESIGN-BUILD LANDFILL GAS FLARE REPLACEMENT AT THE VANCOUVER LANDFILL

RFP No. PS20171423

Issue Date: February 16, 2018

Issued by: City of Vancouver (the “City”)

REQUEST FOR PROPOSALS NO. PS20171423 DESIGN-BUILD LANDFILL GAS FLARE REPLACEMENT AT THE VANCOUVER LANDFILL

TABLE OF CONTENTS

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TABLE OF CONTENTS PART A – INFORMATION AND INSTRUCTIONS Pages A-1 to A-8 1.0 The RFP 2.0 Key Dates 3.0 Contact Person 4.0 Submission of Proposals 5.0 Changes to the RFP and Further Information 6.0 Proposed Term of Engagement 7.0 Pricing 8.0 Evaluation of Proposals 9.0 City Policies 10.0 Living Wage Employer 11.0 Certain Applicable Legislation 12.0 Legal Terms and Conditions APPENDIX 1 Information Meeting and Instructions PART B – CITY REQUIREMENTS Pages B-1 to B-33 1.0 Requirements PART C – FORM OF PROPOSAL Page C-1 to C40 APPENDIX 1 Legal Terms and Conditions APPENDIX 2 Questionnaire APPENDIX 3 Commercial Proposal APPENDIX 4 Proponent’s References APPENDIX 5 Certificate of Insurance APPENDIX 6 Declaration of Supplier Code of Conduct Compliance APPENDIX 7 Corporate Sustainability Leadership Questionnaire APPENDIX 8 Sustainability Requirements Questionnaire APPENDIX 9 Personal Information Consent Form(s) APPENDIX 10 Subcontractors APPENDIX 11 Proposed Amendments to Form of Agreement APPENDIX 12 Form of Consent of Surety APPENDIX 13 Proof of WorkSafeBC Registration APPENDIX 14 Conflicts; Collusion; Lobbying PART D – FORM OF AGREEMENT Pages AGT-1 to AGT-72

REQUEST FOR PROPOSALS NO. PS PS20171423 DESIGN-BUILD LANDFILL GAS FLARE REPLACEMENT AT THE VANCOUVER LANDFILL

PART A – INFORMATION AND INSTRUCTIONS

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1.0 THE RFP

1.1 This Request for Proposals (the “RFP”) provides an opportunity to submit proposals for review by the City and, depending on the City’s evaluation of proposals, among other factors, to potentially negotiate with the City to enter into a contract. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP CONSISTS OF AN OFFER BY THE CITY TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE CITY.

1.2 The RFP concerns the City’s interest in procuring design services, and construction services for the supply and delivery of two (2) new gas flares at the Vancouver Landfill in the City of Delta, British Columbia. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

1.3 The City is interested in selecting an entity, which is not, by the terms hereof, barred from submitting a Proposal, and which does submit a Proposal (each such entity, a “Proponent”) with the capability and experience to efficiently and cost-effectively meet the objectives and requirements described in the RFP. The City currently expects to select such a Proponent and then enter into negotiations with that Proponent, which will conclude in the execution of a contract between the Proponent and the City (such a contract, an “Agreement”). However, the City may: (i) decline to select any Proponent; (ii) decline to enter into any Agreement; (iii) select multiple Proponents for negotiation; or (iv) enter into one or more agreements respecting the subject matter of the RFP with one or more Proponents or other entities at any time. The City may also terminate the RFP at any time.

1.4 The City currently intends that Proposals will be evaluated by the City in relation to their overall value, which will be assessed in the City’s sole and absolute discretion. In assessing value, the City expects to consider the factors described in Section 8 below, among others.

1.5 NO BID SECURITY IS REQUIRED FROM PROPONENTS IN CONNECTION WITH THE SUBMISSION OF PROPOSALS BECAUSE NO PROPOSAL WILL BE DEEMED TO BE AN IRREVOCABLE OR OTHERWISE BINDING LEGAL OFFER BY A PROPONENT TO THE CITY. THE LEGAL OBLIGATIONS OF A PROPONENT THAT WILL ARISE UPON THE SUBMISSION OF ITS PROPOSAL WILL BE LIMITED TO THE TERMS AND CONDITIONS STATED UNDER THE HEADING “LEGAL TERMS & CONDITIONS” IN APPENDIX 1 TO THE FORM OF PROPOSAL.

1.6 The execution of an Agreement may be contingent on funding being approved, and the relevant Proposal being approved, by the Vancouver City Council.

1.7 The RFP consists of four parts, plus appendices:

(a) PART A – INFORMATION AND INSTRUCTIONS: This part is intended to serve as a guide to the RFP process for Proponents.

(b) PART B – CITY REQUIREMENTS: This part describes the subject matter of the RFP, in respect of which the City invites Proposals.

(c) PART C – FORM OF PROPOSAL: This is the form in which the Proposal should be submitted.



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(d) PART D - FORM OF AGREEMENT: This part contains a model Agreement (the “Form of Agreement”). Any Agreement resulting from the RFP is expected to be substantially in the form of the Form of Agreement.

2.0 KEY DATES

2.1 Potential Proponents should note the following key dates:

Event Time and Date

Deadline for submission of Information Meeting registration form (Appendix 1 to this Part A)

Tuesday, February 27, 2018

Information Meeting Thursday, March 1, 2018

Deadline for Enquiries Thursday, March 23, 2018

Closing Time 3:00 pm on Thursday, March 29, 2018

2.2 All references to time in the RFP are references to the time in the City of Vancouver, as shown on the clock used by the City for the purposes of requests for proposals.

3.0 CONTACT PERSON

3.1 All enquiries regarding the RFP must be addressed to:

Brian Brennan

[email protected]

3.2 All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

3.3 IF A POTENTIAL PROPONENT BELIEVES THAT THE CITY MAY BE UNABLE TO SELECT IT DUE TO A CONFLICT OF INTEREST, BUT IS UNCERTAIN ABOUT THIS, THE POTENTIAL PROPONENT IS URGED TO CONTACT THE ABOVE-MENTIONED INDIVIDUAL AS SOON AS POSSIBLE WITH THE RELEVANT INFORMATION SO THAT THE CITY MAY ADVISE THE POTENTIAL PROPONENT REGARDING THE MATTER.

4.0 SUBMISSION OF PROPOSALS

4.1 Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).

4.2 Each Proponent should submit its Proposal in an envelope clearly marked with the Proponent’s name and the RFP title and number (“DESIGN-BUILD LANDFILL GAS FLARE REPLACEMENT AT THE VANCOUVER LANDFILL”; PS20171423”) to the following address:

City of Vancouver 4th Floor, Vancouver City Hall 453 West 12th Avenue Vancouver, British Columbia Canada, V5Y 1V4



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Notwithstanding the foregoing, envelopes submitted by courier or otherwise in-person should be delivered to the drop box at:

Supply Chain Management 4th Floor, Vancouver City Hall 453 West 12th Avenue Vancouver, British Columbia Canada, V5Y 1V4

4.3 To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

4.4 Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.

4.5 Proposals must not be submitted by fax or email.

4.6 The City requests that one (1) hard copy and one electronic copy on a memory stick or similar medium of each Proposal (or amendment) be submitted.

4.7 Proposals should not be bound in three-ring binders.

4.8 Proposals are revocable and may be withdrawn at any time before or after the Closing Time.

4.9 All costs associated with the preparation and submission of a Proposal, including any costs incurred by a Proponent after the Closing Time, will be borne solely by the Proponent.

4.10 Unnecessarily elaborate Proposals are discouraged. Proposals should be limited to the items specified in Part C of the RFP.

4.11 The City is willing to consider any Proposal from two or more Proponents that wish to form a consortium solely for the purpose of submitting a joint Proposal in response to the RFP, provided that they disclose the names of all members of the consortium and all members complete and sign the first page of the Form of Proposal. Nonetheless, the City has a strong preference for Proposals submitted by a single Proponent, including a Proponent that would act as a general contractor and use subcontractors as required.

4.12 Proposals that are submitted after the Closing Time or that otherwise do not comply in full with the terms hereof may or may not be considered by the City and may or may not be returned to the Proponent, in the City’s sole discretion.

5.0 CHANGES TO THE RFP AND FURTHER INFORMATION

5.1 The City may amend the RFP or make additions to it at any time.

5.2 It is the sole responsibility of Proponents to check the City’s website at: http://vancouver.ca/doing-business/open-bids.aspx regularly for amendments, addenda, and questions and answers in relation to the RFP.

5.3 Proponents must not rely on any information purported to be given on behalf of the City that contradicts the RFP, as amended or supplemented in accordance with the foregoing Section 5.2

5.4 An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:



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Date: as specified in Section 2.1 above.

Time: as specified in Section 2.1 above.

Location: Vancouver Landfill, 5400 72nd Street, Delta, British Columbia

All persons attending the Information Meeting on behalf of Proponents should bring their own personal protective equipment (PPE) consisting of steel toe footwear, high visibility vests, and safety glasses.

5.5 Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

5.6 Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A, by e-mail to [email protected], on or before the time and date specified in Section 2.1 above.

5.7 The City will in good faith attempt to give accurate oral responses to questions posed during the Information Meeting but Proponents are advised that they may only rely on the written information contained herein or in documents posted to the City’s website, as described in Section 5.1 above.

6.0 PROPOSED TERM OF ENGAGEMENT

6.1 The term of the Agreement is expected to be a one (1) year period.

7.0 PRICING

7.1 “All prices quoted in any Proposal should be inclusive of any provincial sales tax payable by the City under the Provincial Sales Tax Act, S.B.C.2012, c.35 (“PST”), but exclusive of any tax calculated upon such prices under the Excise Tax Act, R.S.C., 1985, c. E-15 (“GST”) or under any other sales tax legislation. GST and any such other sales tax (but not PST) should be described separately in each Proposal.”

7.2 Prices must be quoted in Canadian currency and fixed prices must be quoted for the full term of the Proponent’s proposed agreement.

7.3 Prices are to be quoted CIP, destination (Incoterms, 2010). For the avoidance of doubt, freight, insurance, unloading at the destination designated by the City, import duties, brokerage, royalties, handling, overhead, profit and all other similar costs are to be included in quoted prices.

8.0 EVALUATION OF PROPOSALS

8.1 The City may open or decline to open Proposals in such manner and at such times and places as are determined by the City.

8.2 The City currently intends that all Proposals submitted to it in accordance with the RFP will be evaluated by City representatives, using quantitative and qualitative tools and assessments, as appropriate, to determine which Proposal or Proposals offer the overall best value to the City. In so doing, the City expects to examine not only financial terms, but also (i) Proponents’ skills, knowledge, reputations and previous experience(s), including experience(s) with the City (if any); (ii) Proponents’ capabilities to meet the City’s Requirements (as defined in Part B), including a detailed description of their proposed work plan and schedule, as and when



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needed, (iii) quality and service factors, (iv) innovation, (v) environmental or social sustainability impacts; and (vi) transition costs or challenges. Certain other factors may be mentioned in Part B or elsewhere in the RFP.

Evaluation Criteria Evaluation Weighting

Technical 50%

Schedule 10%

Financial 35%

Sustainability 5%

Total 100%

8.3 The City will retain complete control over the RFP process at all times until the execution and delivery of an Agreement or Agreements, if any. The City is not legally obligated to review, consider or evaluate Proposals, or any particular Proposal, and need not necessarily review, consider or evaluate Proposals, or any particular Proposal in accordance with the procedures set out in the RFP. The City may continue, interrupt, cease or modify its review, evaluation and negotiation process in respect of any or all Proposals at any time without further explanation or notification to any Proponents.

8.4 The City may, at any time prior to signing an Agreement, discuss or negotiate changes to the scope of the RFP with any one or more of the Proponents without having any duty or obligation to advise the other Proponents or to allow the other Proponents to vary their Proposals as a result of such discussions or negotiations.

8.5 The City may elect to short-list Proponents and evaluate Proposals in stages. Short-listed Proponents may be asked to provide additional information or details for clarification, including by attending interviews, making presentations, supplying samples, performing demonstrations, furnishing technical data or proposing amendments to the Form of Agreement. The City will be at liberty to negotiate in parallel with one or more short-listed Proponents, or in sequence, or in any combination, and may at any time terminate any or all negotiations.

8.6 The City may also require that any proposed subcontractors undergo evaluation by the City.

8.7 For the avoidance of doubt, notwithstanding any other provision in the RFP, the City has in its sole discretion, the unfettered right to: (a) accept any Proposal; (b) reject any Proposal; (c) reject all Proposals; (d) accept a Proposal which is not the lowest-price proposal; (e) accept a Proposal that deviates from the Requirements or the conditions specified in the RFP; (f) reject a Proposal even if it is the only Proposal received by the City; (g) accept all or any part of a Proposal; (h) split the Requirements between one or more Proponents; and (i) enter into one or more agreements respecting the subject matter of the RFP with any entity or entities at any time. Without limiting the foregoing, the City may reject any Proposal by a Proponent that has a conflict of interest, has engaged in collusion with another Proponent or has otherwise attempted to influence the outcome of the RFP other than through the submission of its Proposal.



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9.0 CITY POLICIES

9.1 The City’s Procurement Policy, Ethical Purchasing Policy and related Supplier Code of Conduct found at http://vancouver.ca/doing-business/selling-to-and-buying-from-the-city.aspx align the City’s approach to procurement with its corporate social, environmental and economic sustainability values and goals. They evidence the City’s commitment to maximize benefits to the environment and the community through product and service selection, and to ensure safe and healthy workplaces, where human and civil rights are respected. Each Proponent is expected to adhere to the supplier performance standards set forth in the Supplier Code of Conduct. The Ethical Purchasing Policy shall be referred to in the evaluation of Proposals, to the extent applicable.

10.0 LIVING WAGE EMPLOYER

10.1 Effective May 1, 2017, the City of Vancouver became a “Living Wage Employer”. As such, the City requires all firms that are contracted by the City to provide services on City-owned and leased properties to pay employees who perform those services on City property a Living Wage as calculated by the Living Wage for Families Campaign. As of the date of issuance of this RFP, the Living Wage for Vancouver is $20.62, which includes the value of any non-mandatory benefits such as paid sick leave, employer-paid Medical Services Plan premiums and extended health benefits.

The Living Wage for Families has created a Living Wage Calculator to assist with the calculation of an employee’s hourly rate with benefits. The Living Wage Calculator can be found at the following website:

http://www.livingwageforfamilies.ca/employers/living-wage-calculator/

Proponents should refer to the Form of Agreement attached as Part D to this RFP for the specific requirements related to the Living Wage, which include:

(a) paying the Living Wage to all employees who perform services pursuant to the

Agreement on City property during the term of the Agreement; and

(b) ensuring that all subcontractors pay the Living Wage to their employees who perform services on City property during the term of the Agreement.

Failure to comply with the Living Wage requirement will entitle the City to terminate the Agreement.

11.0 CERTAIN APPLICABLE LEGISLATION

11.1 Proponents should note that the City of Vancouver is subject to the Freedom of Information and Protection of Privacy Act (British Columbia), which imposes significant obligations on the City’s consultants or contractors to protect all personal information acquired from the City in the course of providing any service to the City.

11.2 Proponents should note that the Income Tax Act (Canada) requires that certain payments to non-residents be subject to tax withholding. Proponents are responsible for informing themselves regarding the requirements of the Income Tax Act (Canada), including the requirements to qualify for any available exemptions from withholding.



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12.0 LEGAL TERMS AND CONDITIONS

12.1 The legal obligations of a Proponent that will arise upon the submission of its Proposal are stated in this Appendix 1 to the Form of Proposal. Except where expressly stated in these Legal Terms and Conditions: (i) no part of the RFP consists of an offer by the City to enter into any contractual relationship; and (ii) no part of the RFP is legally binding on the City.

POTENTIAL PROPONENTS MUST REVIEW THESE LEGAL TERMS AND CONDITIONS CAREFULLY BEFORE SUBMITTING A PROPOSAL.



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APPENDIX 1 TO PART A

FINANCE RISK AND BUSINESS PLANNINGSupply Chain Management

RE: REQUEST FOR PROPOSALS NO. PS20171423, DESIGN-BUILD LANDFILL GAS FLARE REPLACEMENT AT THE VANCOUVER LANDFILL

To acknowledge your intent to attend the Information Meeting and to ensure that you receive the required information, please submit this form to the person identified below in accordance with the RFP:

Brian Brennan City of Vancouver Email: [email protected]

Proponent’s Name:

Address:

Key Contact Person:

Telephone: Fax:

E-mail: Incorporation Date:

Our company WILL / WILL NOT attend the information meeting for Request for Proposals No. PS20171423, DESIGN-BUILD LANDFILL GAS FLARE REPLACEMENT AT THE VANCOUVER LANDFILL.

Signature Name of Authorized Signatory E-mail Address Date


PART B – CITY REQUIREMENTS

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Table of Contents

1.0 PROJECT BACKGROUND ........................................................................................ 4

1.1 General ........................................................................................................... 4

1.2 Reference Materials ........................................................................................... 6

2.0 PROJECT SCOPE .................................................................................................... 6

2.1 General ........................................................................................................... 6

2.2 Reference Concept ............................................................................................ 6

2.3 Mechanical ...................................................................................................... 8

2.3.1 Flares ........................................................................................................ 8

2.3.2 Piping ........................................................................................................ 9

2.3.3 Valves ....................................................................................................... 9

2.4 Electrical ......................................................................................................... 9

2.4.1 Power Distribution ........................................................................................ 9

2.4.2 Yard Lighting .............................................................................................. 10

2.4.3 Instrumentation and Controls .......................................................................... 10

2.4.4 Automation ................................................................................................ 10

2.5 Civil/Structural ................................................................................................ 10

2.5.1 Foundation Pad ........................................................................................... 10

2.5.2 Pipe Supports ............................................................................................. 11

2.6 Erection ......................................................................................................... 11

2.6.1 Erection of new Flares #5 and #6 ...................................................................... 11

2.7 Compliance with Laws ....................................................................................... 11

3.0 PERFORMANCE REQUIREMENTS .......................................................................... 12

3.1 General .......................................................................................................... 12

3.2 Mechanical ..................................................................................................... 13



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3.2.1 Flares ....................................................................................................... 13

3.2.2 Piping ....................................................................................................... 14

3.2.3 Valves ...................................................................................................... 14

3.3 Instrumentation and Controls .............................................................................. 15

3.4 Electrical Performance Requirements .................................................................... 15


3.6 Acceptance Checklist for Substantial Completion...................................................... 15

3.7 Warranty ........................................................................................................ 16

4.0 CONSTRUCTION REQUIREMENTS ......................................................................... 16

4.1 Hours of Work; Work Areas ................................................................................. 16

4.2 Flare Station Disruption ..................................................................................... 16

4.3 Work and Coordination on Site ............................................................................. 17

4.4 Work Schedule ................................................................................................. 17

4.5 Traffic Management and Coordination ................................................................... 18

4.6 Environmental Protection and Sustainability ........................................................... 18

4.6.1 National Pollutant Release Inventory ................................................................. 19

4.6.2 Dust and Odour Control.................................................................................. 19

4.6.3 Sediment and Erosion Control .......................................................................... 19

4.6.4 Spill Prevention and Emergency Response ........................................................... 20

4.6.5 Cementitious Materials Control ........................................................................ 20

4.6.6 Construction Site Waste Management ................................................................. 21

4.7 Vancouver Landfill Site Conditions ........................................................................ 21

4.8 Damages to Other Contractors ............................................................................. 22

5.0 MANAGEMENT PLANS REQUIREMENTS ................................................................ 22

5.1 General .......................................................................................................... 22

5.2 Quality Management Plan ................................................................................... 22

5.3 Lifting Plan ..................................................................................................... 24



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5.4 Site Specific Health and Safety Plan ...................................................................... 24

5.5 Traffic Management Plan .................................................................................... 25

5.6 Review and Amendment of Plans .......................................................................... 26

6.0 DESIGN SUBMITTAL REQUIREMENTS ................................................................... 26

6.1 General .......................................................................................................... 26

6.2 Mechanical/Process ........................................................................................... 28

6.3 Electrical/I&C .................................................................................................. 28


7.0 FINAL DOCUMENTATION REQUIREMENTS ............................................ 28

8.0 PAYMENT MEASURE SPECIFICATIONS ................................................. 31

9.0 SCHEDULE REQUIREMENTS .............................................................. 32



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This part of the RFP describes the scope of the Project, the performance and construction requirements, the management plan requirements, the design submission requirements and the final documentation requirements for the Project. Unless explicitly stated to the contrary in the Agreement, the Design-Builder shall be solely responsible for delivering the required work to meet these requirements.

The requirements stated in this Part B (collectively, the “Requirements”) are current as of the date hereof, but they may change or be refined in the course of the evaluation of Proposals or otherwise.

Unless otherwise stated, if, and wherever, the Requirements state a brand name, a make, the name of a manufacturer, a trade name or a vendor catalogue number, it is for the purpose of establishing a grade or quality of materials, goods or equipment only. It is not intended to rule out the use of other equivalent materials, goods or equipment. If, however, products other than those specified are proposed in any Proposal, the Proposal should explicitly include under the heading “Alternative Solutions” the names of such products and their manufacturers, any trade names and any applicable vendor catalogue numbers, and the City may request that the Proponent provide specific evidence of equivalency. Evidence of quality in the form of samples may also be requested.

1.0 Project Background

1.1 General

Owned and operated by the City, the Vancouver Landfill serves approximately 40% of the Metro Vancouver region, specifically, Vancouver, Delta, Richmond, White Rock, UBC/UEL, and a portion of Surrey. In operation since 1966, the Landfill is authorized by an Operational Certificate issued by the BC Ministry of Environment pursuant to the BC Environmental Management Act and Metro Vancouver’s Integrated Solid Waste and Resource Management Plan. The current operating agreements with Metro Vancouver and the Corporation of Delta expire in 2037. Additional information on the Landfill can be found in the Landfill’s annual report at http://vancouver.ca/engsvcs/solidwaste/annualreport.htm

Landfill gas (LFG) is collected with a network of horizontal collectors and vertical gas extraction wells and transported to the Flare Station (Flare Station) for either thermal destruction in the existing 4 flares or beneficial utilization off site at Village Farms Canada Limited Partnership (Village Farms). The Flare Station includes 4 inlet condensate knock out tanks, three 3,000 scfm centrifugal multistage blowers with variable speed drives, three 1500 scfm enclosed ground flares and associated appurtenances. Village Farms gas processing and delivery system is located along the west side of the Flare Station. Flares 1 and 2 (Flare 2 was decommissioned in January 2018) were installed in 2000 and Flares 3 and 4 were added and placed on a new concrete pad in 2009 during the Flare Station expansion.

In 2009, the City determined that Flare 2 was leaning out of plumb. In 2014, the City retained CH2M Hill Canada Limited (CH2M) to review collected survey data and recommend remedial actions. CH2M continued to monitor the lean and in 2016, recommended the City to replace Flare 2 as a long term solution.

Under this Contract, the Design-Builder is installing two additional flares, totaling 5 flares at the Flare Station to obtain a LFG control capacity of 7,500 scfm. This capacity fulfills the regulatory requirement to accommodate the maximum LFG generation expected at the site. This also provides redundancy to



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the Flare Station in the situation when one flare service is interrupted. Moreover, the new flares are proposed to be placed and installed on the newer concrete pad in the space allotted for Flares 5 and 6, next to Flares 3 and 4 (see Figure 1).

Figure 1 General Arrangement of existing and proposed flares in the Project. Note, existing Flare 2 was removed in early 2018.



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Reference Materials

The following reports and record drawings are provided for information purposes only. Please refer to City of Vancouver ftp by accessing the ftp site at https://webtransfer.vancouver.ca/

The user ID is: PS20171423DL@coveftp01

The password is: 9kwYDknj

Document or Drawing No. Revision Name

Stantec Geotechnical Factual Report Vancouver Landfill Project A – Flare Stacks

ALS Grab Sample Analysis for LFG 24-11-2017

Vancouver Landfill Gas Safe Work Procedure

LFG Management Plan

City of Vancouver Landfill Gas Flare #5 and #6

Phase 1 Closure & LFG Upgrades

CADD Standards for Contractors

CADD Template for Contractor DWT File

CADD Template for Contractor TXT File

CADD Importance of Maintaining Object Integrity in UTM System

CADD Paper Space Scales

CADD Metric Scale

2.0 Project Scope

2.1 General

The Design-Builder is required to provide design, supply, construction, testing and commissioning, and warranty services as described in this section; for the installation of two (2) new flares (including the control system and associated flare system equipment) at the City of Vancouver LFG Flare Station.

2.2 Reference Concept

Available as separate attachments, are 30% schematic designs and draft technical specifications, prepared by CH2M and which constitute the Reference Concept (the “Reference Concept”).



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The Reference Concept is provided for information purposes and to communicate a general approach for the LFG flare replacement only, and may not meet all of the City’s performance, technical, contractual or regulatory requirements.

It is anticipated that the Design-Builder will review the Reference Concept, and using independent professional judgment, refer to the Reference Concept as they see fit, in the preparation of their proposals and in the development of detailed design(s) and construction package(s). It is the responsibility of the Design-Builder to ensure that they develop detailed design packages and technical specifications which meet all performance requirements as stipulated in this Part B and meet all applicable municipal bylaws, design codes, regulations and standards.

The following Table provides a summary of the schematic drawings and draft technical specifications prepared by CH2M.

Document or Drawing No.

Revision Name

SCHEMATIC DESIGN DRAWINGS

G-1 Sept 29, 2017 COVER PAGE

G-2 0 SHEET INDEX, LEGEND, AND ABBREVIATIONS

S-1 11 FLARE STATION STRUCTURAL LAYOUT PLAN

C-1A 0 BLOWER FLARE STATION SITE PLAN

S-2A 9 STRUCTURAL TYPICAL SECTIONS AND DETAILS

S-1 11 FLARE STATION STRUCTURAL LAYOUT PLAN

F-1 3 PROCESS FLOW DIAGRAM LFG FLARE SYSTEM

M-1 3 I&C LEGEND SHEET 1 OF 2

M-2 3 I&C LEGEND SHEET 2 OF 2

M-3 10 PIPING AND INSTRUMENT DIAGRAM FLARE

SYSTEM

M-4 5 PIPING AND INSTRUMENT DIAGRAM PROPANE /

NITROGEN SYSTEM

M-14 0 PIPING AND INSTRUMENT DIAGRAM FLARE

SYSTEM – FLARES #5 & 6

E-1 3 LANDFILL GAS FACILITY STANDARD

ELECTRICAL SYMBOLS

E-2 5 LANDFILL GAS FACILITY SINGLE LINE DIAGRAM

E-2-DEMO-1 5 LANDFILL GAS FACILITY SINGLE LINE DIAGRAM

DEMOLITION

E-3 4 LANDFILL GAS FACILITY ELECTRICAL BUILDING

LAYOUT

E-81 0 LANDFILL GAS FACILITY CONTROL BLOCK



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DIAGRAM

SK-102 1 LANDFILL GAS FACILITY ELECTRICAL AREA

CLASSIFICATION

TECHNICAL SPECIFICATIONS

03306 1 SECTION 03306 – SECTION CONCRETE WORK

05120 1 SECTION 05120 – STRUCTURAL STEEL

11400 2 SECTION 11400 – LANDFILL GAS FLARES

15010 1 SECTION 15010 – BASIC MECHANICAL REQUIREMENTS

15060 1 SECTION 15060 – PIPING SUPPORT SYSTEMS

15100 1 SECTION 15100 – VALVES

15200-08 1 SECTION 15200-08 – STAINLESS STEEL PIPE AND FITTINGS – GENERAL SERVICES

15482 1 SECTION 15482 – PROPANE/NITROGEN GAS PIPING SYSTEM

13390 1 SECTION 13390 – CONTROL PACKAGE SYSTEMS

16010 1 SECTION 16010 – BASIC ELECTRICAL REQUIREMENTS

16050 1 SECTION 16050 – BASIC MATERIALS AND METHODS

16111 1 SECTION 16111 – CABLE TRAY SYSTEMS

16112 1 SECTION 16112 – CONDUIT SYSTEMS

16120 1 SECTION 16120 – WIRING SYSTEMS

16130 1 SECTION 16130 – ELECTRICAL BOXES

16450 1 SECTION 16450 – GROUNDING SYSTEMS

16900 1 SECTION 16900 – INSTRUMENTATION AND CONTROL

16910 1 SECTION 16910 – GENERAL REQUIREMENTS FOR PROGRAMMABLE EQUIPMENT

16991 1 SECTION 16991 – CONTROL PANELS

2.3 Mechanical

2.3.1 Flares

Supply and install two (2) new high-efficiency LFG enclosed refractory lined flares (Flares 5 and 6), complete and ready for operation. The flares will be used to thermally destruct landfill gas and trace contaminants. The exhaust products of the flare shall be free of odour and without a visible flame or smoke.



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New flares to include all mechanical, electrical and control equipment necessary to meet the operational and performance requirements outlined within this RFP and technical specifications.

2.3.2 Piping

Design, supply and install the following for Flares 5 and 6:

All piping and mechanical integration associated with each of the flares; All piping and mechanical integration associated with the new propane pilot system to

allow all flares to be operated simultaneously; Piping and mechanical integration associated with the new instrument gas system to

allow 5 flares to be operated simultaneously; Upgrades as may be needed for the propane pilot fuel distribution manifold. This will

include a redesign of the propane manifold as needed and adding all piping and mechanical integration required to supply pilot gas to all flares (existing and new);

Upgrade the instrument gas (Nitrogen) distribution manifold and mechanical integration. This will include adding piping required to service the new flares; and

Provide insulation for overhead HDPE pipe which supplies LFG to Village Farms by Flare 5.

2.3.3 Valves

Design, supply and install the following valves for Flares 5 and 6:

Thermal valve and flame arrestor for each flare; Manual isolation valve on each flare supply line; Automated isolation valve on each flare (pneumatically actuated/Fail closed); Associated automated valves, regulators and controls for propane distribution system. This

will include a redesign of the propane manifold; and Associated automated valves regulators and controls for instrument gas distribution system.

This will include automated valves and a low-pressure switch.

2.4 Electrical

2.4.1 Power Distribution

Supply and install new Square D, Model 6, Compact 6 FVNR starter buckets with start/stop and pilot light in place of the starter bucket associated with Flare 2.

Remove all the wiring and controls related to Flare 2 (note that Flare 2 has been removed; electrical equipment related to Flare 2 have been turned off and locked out as part of decommissioning phase. Contractor shall remove all the remainder of cables, wires, controls, etc. related to Flare 2.)

Relocation of existing lighting panel, “LPB”, to either the south wall of the electrical control room. This is to make room for the new PLC panel. Ensure clearances for electrical equipment within the electrical building meet the requirements of the Canadian Electrical Code (CEC).

Supply and installation of all power and control wiring for the two new flares. Supply and installation of new electrical equipment miscellaneous and consumables

material such as cable tray, junction boxes, disconnect switches, and control wiring and devices.

Grounding and bonding of all new equipment to existing ground grid as per the CEC requirements.

Removal of existing control conduits and junction boxes for Flare 2 as per specifications.



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All installations shall comply with latest revision of CEC. All installations shall comply with requirements of area classification drawing.

All power distribution work listed above should be completed in close contact with City of Vancouver Electrical and Landfill Operations staff to ensure seamless operation.

2.4.2 Yard Lighting

Assess and supply new yard lighting complete as required to provide additional illumination for area that may be affected by the installation of Flares 5 and 6. Yard lighting shall match and be integrated with existing Flare Station facility yard lighting.

2.4.3 Instrumentation and Controls

The below items are to be installed as part of the Agreement:

Design, supply and installation for all instrumentation and control components related to Flares 5 and 6.

2.4.4 Automation

The below items are to be installed as part of this Agreement:

Supply and install a new redundant pair of Allen Bradley Controllogix’s PLC’s in a control cabinet inside the electrical building (Consisting of two CPU’s, Power Supplies, Redundancy Modules, Communication Modules and Racks. The Input/Output (I/O) cards will not be redundant) of Allen Bradley Controllogix’s Programmable Logic Controller (PLC) in a control cabinet inside the electrical building;

New Controllogix PLC to communicate with existing SLC 500 PLC to allow flares 1, 3, & 4 to remain in operation during the flare replacement Project. New PLC to support Flares 5 and 6. This PLC must have sufficient inputs to support the entire Flare Station; The programmer for the new PLC may need to coordinate with the City’s SCADA department;

Supply and install new remote Input/Output (I/O) in a weatherproof cabinet for Flares 5 & 6 installed outside on the electrical building with a new canopy to provide shelter. Flares 5 & 6 I/O to be wired and terminated to this control cabinet and to be communicated back via ethernet to the new PLC inside the electrical building;

Remote IO panel to accept inputs from Flares 5 and 6. This IO panel must have sufficient inputs to support the entire Flare Station;

Programming of Flares 5 and 6 (flame system safeguard controller) and integration into existing control system, including any HMI updates;

Communication and integration with the existing PLC and existing personal computers; and

Provide all required updates to the process control narrative.

2.5 Civil/Structural

2.5.1 Foundation Pad

Design, supply and install pedestals on the existing concrete foundation for Flares 5 and 6, similar to Flares 3 and 4, and any additional modification adjustments necessary to provide standard foundation for the new flares.



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Any alteration to be performed on the existing City infrastructure requires a written approval from the City’s Engineer prior to work to proceed.

2.5.2 Pipe Supports

Design, supply and install all pipe supports for piping and mechanical equipment for Flares 5 and 6 similar to Flares 3 and 4.

2.6 Erection

2.6.1 Erection of new Flares #5 and #6

Suitable lifting plan is required for the erection of the two new flares. This will include but is not limited to:

Lift study to determine capacity of crane(s) required – typically carried out by the crane provider with input from the facility operator regarding placement options;

Assessment and mitigation of any overhead interferences like power or telephone lines; Assessment of soil conditions for placement of outriggers. Soil mitigation plan or

placement of mats or other stabilizing materials that will take the fully loaded outrigger weight; and

Contingency plans for emergency shutdown if lifting over live equipment or piping.

2.7 Compliance with Laws

Design-Builder is responsible for coordinating with all applicable approval agencies and obtaining all required permits for the both the installation of the new Flares 5 and 6.

Permits required include:

BCSA Gas Design Registration – Flare Combustion Safety Controls & Management System;

BCSA Equipment Approval; Development / Building Permit as required; Electrical permit as required; Notification to Boundary Bay Airport for any obstruction higher than 25 feet above

ground level. The notification should include contact person/number, elevation above ground level, height above sea level, position of the crane latitude and longitude, duration, lighting and radius of work and a description of the work. Notification must be submitted forty eight (48) priors to work to proceed;

WSBC Assurance of Compliance with Occupational Health and Safety Regulation, Part 19, Form 30M33 (Minimum separation distance to be maintained from energized high voltage electrical equipment and conductors)

Design-Builder shall obtain Equipment Approval from BCSA for Flares 5 and 6 and newly installed electrical and control instrumentation prior to installation. No approvals will be required on existing infrastructures unless they are modified or altered from their current state.



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3.0 Performance Requirements

3.1 General

The Design-Builder shall be solely responsible for ensuring that all aspects of the Project are designed and constructed in accordance with industry accepted standards, specifications, practices, policies and procedures (the Standards) in effect at the date of execution of the Agreement. The Standards together with the Performance Requirements presented in this section, define the minimum standards that will be met by the Design-Builder. Any deviation from the Performance Requirements, Standards or quality defined by the Standards must be explicitly and expressly pre-approved in writing by the City.

The Design-Builder shall engage a Coordinating Professional Engineer and Engineers of Record for preparation of the design deliverables and to provide field reviews of construction. The level of engineering field review shall be such that the Coordinating Professional Engineer and Engineers of Record may sign off on the required Letters of Assurance as outlined in the Agreement and the City Requirements.

All work completed by the Design-Builder must comply with all British Columbia Safety Authority (BCSA) standards and codes. Inspection coordination with the BCSA is included in Design-Builder’s scope of work.

Representatives of the Design-Builder, flare manufacturer, and PLC contractor shall be on site and perform flare testing and commissioning for one (1) week following initial start up (i.e. Substantial Completion) of Flares #5 and #6. During this period, issues associated with inconsistent flare operation will be addressed including: flare shut downs, communication failures, equipment failure, and poor performance.

Following initial startup, the Design-Builder, flare manufacturer and PLC contractor shall be available by phone, email, or in person, to answer questions related to flare shut down including, but not limited to: communication failures, equipment failure, and/or poor performance

At Substantial Completion, the Design-Builder shall schedule a walkthrough of the Work with the City to document deficiencies and incomplete work and shall provide a plan to the City for the rectification and completion of such deficiencies and incomplete work within 30 business days. The Design-Builder will submit the Deficiency List and Rectification Plan to the City for review and acceptance. Substantial Completion is defined as successful operation of Flares #5 and #6 and all related appurtenances such that they can be used for the successful combustion of landfill gas such that the emissions and performance meet regulatory requirements.

Similar walkthroughs of the Work with the City shall be scheduled at Total Performance of the Work and End of Warranty.

The Project shall be designed and constructed in accordance with the requirements of this section and the Standards as articulated in the following documents:

Latest adopted edition of the British Columbia Building Code, Vancouver Building Bylaw

(VBBL 2014), and Delta Building/Plumbing Bylaw No. 6060, 2002 ANSI/EIA/TIA Standards for communications materials, equipment, testing and

installation; ANSI/ASME A13.1-2007 – Piping identification; ANSI/ASME Boiler and Pressure Vessel Code, Section VIII, Division 1; ANSI/ASME B31.3 Chemical Piping;



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ASME B16.5 – Pipe Flanges and Flanged Fittings CSA-B149.1-15 for Natural Gas and Propane Installation Code; CSA-B149.3-15 – Code for the Field Approval of Fuel-Related Components on Appliances

and Equipment; CSA-B149.6-15 - Code for Digester Gas, Landfill Gas, and Biogas Generation and

Utilization; ANSI B32.1 Metal Products; CSA W59-M Welded Stainless Steel Construction (Metal Arc Welding); CSA W47.1 Certification of Companies for Fusion Welding of Steel Structures; British Columbia Safety Authority (BCSA); CSA C22.2 No. 0 General Requirements - Canadian Electrical Code - Part 2.; Electrical and Electronic Manufacturers Association of Canada (EEMAC); National Electrical Manufacturers Association (NEMA); Institute of the Electrical and Electronic Engineers (IEEE); Canadian Standards Association (CSA); Canadian Gas Association (CGA); Underwriters Laboratories Canada (ULC); American National Standards Institute (ANSI); National Fire Protection Agency (NFPA); Comply with the latest editions of CSA C22.1 Canadian Electrical Code - Part 1,

Provincial Electrical Authority Safety Codes and Bulletins, and local codes and requirements which govern the installation. Where these regulations conflict, comply with the most stringent condition;

CSA A3000 Portland Cement; CSA A23.1 Concrete Materials and Methods of Concrete Construction; CSA A23.2 Methods of Test for Concrete; CSA A23.5 Supplementary Cementing Materials; CSA A362 Blended Hydraulic Cement; CSA A363 Cementitious Hydraulic Slag; CAN/CSA-G30.18-M Billet-Steel Bars for Concrete Reinforcement; CAN/CSA-S269.3-M Concrete Formwork; ACI 304.2R Placing Concrete by Pumping Methods ASTM C260 Standard Specification for Air-Entraining Admixtures for Concrete. ASTM C494-M Standard Specification for Chemical Admixtures for Concrete. ASTM C1240 Specification for Silica Fume used in cementitious mixtures BC Ministry of Environment Environmental Management Act BC MOE Landfill Gas Management Regulation and associated Landfill Gas Management

Facilities Design Guidelines BC MOE Landfill Operational Certificate MR-01611

3.2 Mechanical

3.2.1 Flares

The below details are a brief overview of the performance specifications. For greater details please reference the attached specifications. The following must be satisfied for the performance of Flares 5 and 6:

Rain lip at stack top to protect refractory lining; Refractory lining to have rigidized coating and protective covers for pins and keepers; Minimum 2 louvres (automated); Continuous purge air blowers;



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Pilot fuel system and assembly with pilot gas saver option; Flame detection system with flame scanners for both pilot and main flame, including

visual flame inspection port (for both pilot and main burner); CSA approved burner management system (with flame safety relay); Automated temperature control at a minimum of 3 levels, with high temperature shut

down; Four sample ports for stack emission monitors, flame arrestor, thermal valve, manual

and automated valves, and all associated mechanical equipment required; Each flare must have a mounted ladder with platforms located to allow access to the

thermocouples. This ladder must have a CSA approved fall restraint system that can be locked into place, and include foldable foot rests to facilitate thermocouple replacement. It should be equivalent to Miller Glideloc system;

Each flare must be rated for 2550 Nm3/hr (normal cubic meters per hour) or 1500 standard cubic feet per minute (scfm);

Each flare must have a dedicated flame safety program controller and burner management system;

Each flare must have a minimum retention time of 0.7 seconds with a minimum operating temperature of 982C;

Each flare shall be equipped with a continuous air purge blower system and a system to detect system fault or non-operation;

Minimum turn down ratio of 10:1 and provide a minimum of 98% destruction efficiency of non-methane organic compounds (NMOC’s) over the entire operation range;

Each flare shall be able to deliver 110% of rated capacity; Each flare shall be 9 feet in diameter; and Each flare shall shutdown at 1093C.

3.2.2 Piping


All piping and piping materials designed and installed for new flares 5 & 6 shall meet or exceed existing piping and materials specifications for flares 3 & 4.;

All piping must meet CSA-B149.6-15 - Code for Digester Gas, Landfill Gas, and Biogas Generation and Utilization;

Hydrotest 316L piping components to ANSI 150# flange rating in accordance with ASME B16.5 Table 2-2.3 (maximum 325 psig);

All piping marking shall comply with pipe marking per applicable standard (ANSI A13.1 – 2007/ CSA equivalent); and

All piping shall comply with ANSI Z535.1 – 2007 Colour standard.

3.2.3 Valves


LFG service: all wetted parts must meet requirement for LFG service; Propane (pilot) and Nitrogen (instrument gas) supply must provide minimum pressure

required ensuring function to all new and existing flares regardless of how many flares are in service; and



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Suitable low pressure indication/alarms shall be provided in the event of propane or nitrogen supply pressure drops below minimum for operation of pilot and/or ESD valves for each flare.

3.3 Instrumentation and Controls

The below are the basic guidelines for systems operations but are not limited to the performance points listed:

Thorough I/O checks must be completed for Flares 5 and 6; PLC should be programmed with the latest revision available; Redundancy failover test should be completed, demonstrated and documented; Provide a commissioning check list along with the instruments calibration and loop test

records; and New PLC system alarms should be tested and verified by the Design-Builder.

3.4 Electrical Performance Requirements

The below are the basic commissioning requirements for proper system coordination and operation. A checklist for the following should be provided by the Design-Builder:

All electrical, instrumentation and controls are wired and powered correctly; All inputs and outputs tested for signal verification; Redundant CPU failover will be tested; Coordination of Flares 5 and 6 PLC logic with the existing Flares PLC logic should be

tested; Proper start up and shut down sequence for Flares 5 and 6 in accordance with existing

flares should be tested; Emergency stop sequence and lock out for Flares 5 and 6 in accordance with existing

flares should be tested; and Loss of main power (Hydro) and UPS should be tested.


The Design-Builder shall assume the responsibility to assess the structural suitability and integrity of the existing concrete pad for the pedestals and for the structural design/ installation of the pedestals for the Flares 5 and 6 based on the information provided within the RFP and attached reports.

If additional information or site investigation is required by the Design-Builder to satisfy the aforementioned responsibility, then the Design-Builder will be responsible to identify this and include this and any associated costs within their proposal.

3.6 Acceptance Checklist for Substantial Completion

The following components must be constructed in accordance with plans and be operational prior to achieving substantial completion:

Flare #5 and Flare #6 including pedestals, anchor bolts, torqued to specification; Flare #5 and #6 Flow, Temperature and Pressure instrumentation calibrated and

proven; Flare #5 flow valve (FV-1010) function tested, stroked and proven to fail closed on loss

of instrument gas;



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Flare #6 flow valve (FV-1110) function tested, stroked and proven to fail closed on loss of instrument gas;

Field wiring (electrical and communication) required for operation of Flare #5 and #6 inspected and accepted by electrical inspector;

Propane and Nitrogen System; PLC and MCC wiring inspected and accepted by electrical inspector; Controls, interlocks and alarm functionality tested; Alarm logging feature proven; and Performance tests conducted on both Flares 5 and 6 to ensure compliance with stated

objectives for retention time, range of operation (concentration of CH4) and destruction efficiency – see Specification 11400 Landfill Gas Flares.

3.7 Warranty

The complete system warranty should be a minimum of two years following final acceptance by the City and as stipulated within the agreement.

4.0 Construction Requirements

4.1 Hours of Work; Work Areas

The Design-Builder must comply at all times with the City of Delta’s Noise Control By-Law and verify the hours within which construction work may be performed. No work noise shall be created except as permitted by all applicable Corporation of Delta by-laws.

The City’s forces work between the hours of 7:00 A.M. and 3:00 P.M. Monday to Friday excluding Saturdays, Sundays or “holidays as defined in the Interpretation Act (British Columbia). Work will not be performed by City forces or City inspectors outside these hours except by special arrangement agreed to by the City or in case of an emergency. City staff will be made available for all critical stages in accordance with notification requirements. Proposed variances must be submitted to the City a minimum of ten (10) business days prior to scheduled implementation. Notwithstanding any other provision hereof, the City shall not pay overtime labour rates to the Design-Builder, unless the payment of overtime has been specifically approved in writing by the City.

The Design-Builder may place its site office within an area approved by the City to support its construction operations.

4.2 Flare Station Disruption

LFG extraction and control at the Landfill is provided for protecting worker health and safety, meeting regulatory requirements, controlling odour, protecting closure system infrastructure and optimizing beneficial use. The City strives to maximize LFG extraction on a 24/7 basis with minimal disruption or downtime. Downtime is defined as when the LFG extraction from the Landfill is not occurring or is reduced substantially. Downtime is anticipated to occur when extraction system components at the Flare Station are shut down to perform certain aspects of the Work. The Design-Builder is expected to plan the Work to ensure only critical, key integration tasks require downtime to complete.

As a result, the maximum downtime allowable for the Flare Station is limited to a maximum of two (2) events with a maximum duration of 8 hours each. The City must be provided a minimum of ten (10) business days prior for any scheduled disruption to the Flare Station and/or VF LFG utilization delivery system. The City’s preferred downtime is between 8:00 A.M. and 12:00 P.M., Monday to Friday excluding Saturdays, Sundays or “Statutory Holidays”.



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4.3 Work and Coordination on Site

The Work shall be done in accordance with the Contract Documents and to the satisfaction of the City. The Design-Builder shall coordinate the Work with the Owner’s Advisor, the Owner, the other contractors, as necessary. The Design-Builder shall have no cause for claim against the City whatsoever with respect to delays or other interruption of the Work by City forces or due to the above requirement to coordinate the Work with the Owner’s Advisor, the Owner, and other third parties working at the Landfill.

During the construction phase or any phase that takes place at the Flare Station, coordination between the Flare Station operations staff and the Design-Builder must be well established because the Flare Station will continue to operate. This will include allowing the Flare Station staff access to the site during regular business hours and afterhours, as required.

The Design-Builder will be responsible for completing the Work in a way that does not hinder other work on the Site being conducted either by the City or third parties. The Design-Builder will have no cause for claim against the City whatsoever with respect to delays or other interruption of the Work due to the above requirement to complete the Work in a way that does not hinder other work on Site.

Notwithstanding any other provision hereof, it is expressly hereby agreed that the Design-Builder’s rights to access the Vancouver Landfill shall at all times be subordinated to the rights of other third parties already performing operations at the Vancouver Landfill as of the date of the Agreement, as well as being subordinate to the regular commercial, governmental, and residential users of the Landfill. Such work may include:

Phase 3SE Closure Project; Phase 3NE Closure Project; LFG construction works; Western 40Ha Closure Project; Landfill Entrance Works Project; Landfill regular operations and public use, including use of the main access road

immediately adjacent to the Flare Station (including, but not limited to, waste disposal, waste and equipment hauling, recycling operations, composting operations, etc.);

Village Farms operations and access to their facility directly west and south of the flare pad;

Routine operation and maintenance activities for both VF and COV Flare Station; and Landfill Haul Road maintenance activities for the road on the south side of the Flare

Station and crossing through its parking area.

4.4 Work Schedule

Supplemental to GC.3.6 in Part D - Schedule 1 – General Conditions, the Design-Builder will submit an updated Schedule for review by the Owner and Owner’s Advisor in the same format as outlined in GC.3.6. The Design-Builder to update and submit a three week look-ahead schedule to the Owner and Owner’s Advisor at every project meeting. The main Work Schedule to be updated and submitted by the Design-Builder on the first day of every calendar month.

During Design and Construction phases, the Design-Builder will attend weekly project meetings with the Owner and, or the Owner’s Advisor at the Vancouver Landfill or via teleconference.



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4.5 Traffic Management and Coordination

The Work will take place during regular Vancouver Landfill operations, including but not limited to waste disposal, waste reduction/recycling operations, composting operations and provision of public access to drop-off areas; therefore, the Design-Builder will be responsible for completing the Work with minimal disruption and always maintaining safe and continuous access to the Site and all areas of the Vancouver Landfill for City staff, contractors, commercial and residential customers and government officials. At no time is the main haul road for the Vancouver Landfill to be completely closed to traffic except outside of normal operating hours and only with express approval from the City. The Design-Builder shall have no cause for claim against the City whatsoever with respect to delays or other interruption of the Work due to this requirement.

The Design-Builder will not use the Site for the parking of its employee or other vehicles, except those with actively and reasonably required for the performance of the Work. Vehicle traffic within the Site must be limited to Work purposes, such as staging and delivery and in full compliance with WorkSafeBC requirements and guidelines.

All traffic control measures will be in accordance with this section, the Traffic Control Manual for Work on Roadways, and Ministry of Transportation SS 194. In the case of conflict the Traffic Control Manual for Work on Roadways will prevail over Ministry SS 194 and the publications cited therein.

The Design-Builder shall ensure that all traffic control devices (signs, signals, pavement markings barriers/barricades, etc.) whether temporary or permanent, shall comply with the requirements of the BC Motor Vehicles Act and related regulations, and explanatory manuals.

The Design-Builder shall provide, maintain, cover-up and remove as appropriate, all required temporary traffic control devices including remote detour signing, and shall comply with all instructions of the City in relation thereto.

All truck operators must comply with the City of Delta by-laws regulating truck use, including truck route, engine brake noise, and weight and load securement provisions, and must also comply with the speed limits at the Vancouver Landfill, which are 30 kph in most areas and 15 kph near the scales to reduce dust.

4.6 Environmental Protection and Sustainability

The Design-Builder shall give prime consideration to protect the environment during all stages of construction and shall cooperate fully with the Owner, Owner’s Advisor, Site operating personnel, and local authorities to protect the natural environment.

Inspectors from the Ministry of Environment and other authorities having jurisdiction may make periodic visits on the Site during construction. They have authority to order the Design-Builder to stop work if in their opinion work is not being completed in accordance with existing regulation and approvals applicable to Work. The Design-Builder must provide at all times proper facilities for safe access to the Work by authorized government officials.

The Design-Builder will provide environmentally sensitive products or services wherever possible. Where the Contract Documents require the Design-Builder supply materials, and where such materials may cause adverse effects, the Design-Builder is to notify the City of the nature of the hazards. The Design-Builder is to advise the City of any known alternatives or substitutes for such materials that would mitigate the effects or any adverse conditions on the environment

The Design-Builder shall be responsible for carrying out the Work in a manner that protects human health, the public and the environment in accordance with applicable Laws and regulations. The



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Design-Builder shall be responsible for all costs associated with complete remediation and reparation of public and private works and lands including, but not limited to, soil, groundwater and surface water courses should contaminated soil or groundwater be released or spilled as a result of improper or negligent performance of the Work by the Design-Builder.

The environmental management obligations discussed here are not intended to be all-inclusive but, will guide the Design-Builder and form the basis for the Design-Builder’s site and discipline-specific environmental management plans.

4.6.1 National Pollutant Release Inventory

Reporting to the National Pollutant Release Inventory (NPRI) is mandatory under the Canadian Environmental Protection Act. At the Vancouver Landfill, the City must report on all quantities of NPRI substances manufactured, processed or otherwise used by Contractors if those activities are relevant to the purpose of the facility. As part of this reporting the City must include any Contractor vehicles brought on site as a result of the work in determining the vehicle kilometers travelled threshold for reporting on road dust. The road dust created by these vehicles is a result of the facility operations and therefore must be included.

Taking the above into consideration, the City is asking all Contractors to fill in the NPRI spreadsheet to be provided upon Contract Signature. Design-Builder will be filling in the identified metrics pertaining to vehicle use, kilometers travelled and fuel consumption. Contractor NPRI reporting is to be issued on a monthly basis. Data is to be recorded in the attached spreadsheet and provided to the City within the first week of each successive month.

4.6.2 Dust and Odour Control

The Design-Builder shall at all times control the generation of dust by its operations by water sprinkling or by other methods approved by the City. The Design-Builder is also responsible for regular maintenance, including by not limited to street sweeping and vehicle washing, in order to reduce any accumulated dust and other debris.

4.6.3 Sediment and Erosion Control

The following sediment control guidelines shall be implemented by the Design-Builder to ensure all earthworks comply with section 36(3) of the Fisheries Act, which requires that “no person shall deposit or permit the deposit of a deleterious substance of any type in water frequented by fish or in any place under any conditions where the deleterious substances may enter any such water”.

Sediment control provisions implemented shall be in accordance with the Land Development Guidelines for the Protection of Aquatic Habitat (DFO and Ministry of Environment Lands and Parks, 1993) and current best management practices;

Erosion and sediment control measures shall be installed in work areas where runoff from the Site could enter watercourses via the storm sewer system or otherwise;

Preventative measures (e.g., silt fences, check dams, interception ditches, temporary ponds, catch basin screens, etc.) shall be implemented in anticipation of the generation of sediment-laden water during construction. These measures shall be implemented and maintained as necessary in accordance with best management practices and anticipated field conditions;

Vehicles and equipment shall be restricted to designated work areas, right-of-way boundaries, and designated access routes;

Earth or erodible construction materials that may be stockpiled on the Site shall be placed in locations such as to minimize potential for erosion of sediments from



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stockpiles and to ensure that sediment-laden runoff does not enter the storm sewer system;

Stockpiled materials shall be either covered by geotextiles, tarpaulins, or plastics to minimize potential for erosion, and/or have a silt fence installed around the perimeter of the base of stockpiles to control erosion; and

Site preparation work (i.e., clearing, grubbing and excavation work) shall be suspended during intense rainfall events or whenever surface erosion and runoff have the potential to affect storm sewer water quality.

4.6.4 Spill Prevention and Emergency Response

The Design-Builder shall implement, as a minimum, the following environmental mitigation measures to minimize the risks of and potential impacts of spills of deleterious substances during construction:

Equipment to be used by construction crews shall be maintained in good working order without leaks or excess grease on any lubrication points;

At the end of each workday, construction equipment shall be stored in an area well removed from storm sewer catch basins;

Fuelling of vehicles and equipment shall be conducted in designated areas more than 20 m from storm sewer catch basins and stormwater ditches/ponds;

Catch basins in the vicinity of designated fuelling locations shall be isolated from the work area during fuelling;

Service vehicles used for fuelling shall be equipped with automatic shut-off valves; Equipment maintenance with the potential for accidental spills (e.g., during oil

changes and lubrication) shall be located at least 20 m from catch basins/stormwater ditches and ponds on a tarped area to facilitate clean-up of any spills;

Used oil, oil and gas filters, grease cartridge lubrication containers and other products and waste products of equipment maintenance shall be collected and kept in a secure receptacle for later disposal;

The Design-Builder’s Environmental Manager or Environmental Monitor shall report spills or suspected spills of petroleum products or other pollutants to PEP, DFO and the City, as required;

Spill kits with absorbent material shall be kept on-site at all times; and All identified spills shall be cleaned up immediately. Contaminated absorbent

materials, soils and vegetation shall be removed and stored for appropriate disposal.

The Design-Builder shall be responsible for manifesting hazardous wastes, if encountered, in accordance with the Transportation of Dangerous Goods (TDG) regulations. The Hazardous Waste Generator copy of the waste manifest document(s) must be submitted to the City. All necessary labels, placards, etc. shall be used in accordance with TDG and all drivers transporting hazardous wastes must be TDG certified. If required, the Design-Builder shall be responsible for proper and safe storage, handling and transport of hazardous wastes. The Design-Builder shall be responsible for all costs associated with completing a remediation and reparation of lands resulting from materials released or spilled as a result of the work of the Design-Builder.

4.6.5 Cementitious Materials Control

Where cast-in-place concrete is required, the following precautions and mitigation measures shall be undertaken:



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Cast-in-place concrete work shall not be scheduled in the vicinity of storm sewer catch basins and stormwater ditches where there is a high probability of inclement weather within 24 hours of the pour;

Forms for cast-in-place concrete work shall be secured to limit potential for leachate or release of freshly poured concrete from entering storm sewers;

All wash water from concrete trucks shall be collected and returned to the concrete plant for treatment and disposal; and

Excess concrete shall not be disposed of within 30 m of storm sewer catch basins and shall be as directed by the City.

4.6.6 Construction Site Waste Management

Cleanup of the Site shall be a continuing process during the Construction period. The Design-Builder shall, at all times, keep the Site free from accumulations of waste materials and garbage/rubbish caused by employees or by the work. On completion of construction, the Design-Builder shall remove all temporary structures, rubbish, and waste materials resulting from the operation.

4.7 Vancouver Landfill Site Conditions

The City has made no independent inquiries to ascertain the existence or nature, of any toxic or hazardous material, substance or condition at the Site (which expressly includes the subsurface as well as the surface at the Site), and accordingly makes no representations regarding the same. Prior to the Contractor commencing the Work, and thereafter through the term of performance of the Work, the Contractor must take all reasonable steps to determine whether any toxic or hazardous material, substance or condition is present at the Site.

If the Contractor encounters any toxic or hazardous material, substance or condition at the Site or has reasonable grounds to believe that any of the same are present at the Site, then the Contractor must promptly take all reasonable steps to ensure that no person suffers any injury, sickness or death and that no property is injured or destroyed as a result of exposure to or the presence of such material, substance or condition, and must immediately report the situation and circumstances to the City in writing.

The Contractor must in all instances comply fully with all requirements of applicable environmental legislation, the City, the WCA and of WorkSafeBC, whether specifically outlined above in these Contract documents or not, applicable to toxic and hazardous materials, substances and work/work site conditions.

The Design-Builder now acknowledges that it is experienced and familiar with assessing and working with the variable and unpredictable nature of compacted landfill waste and unknown material and sub-surface conditions and acknowledges that the City has made available to the Design-Builder all available information concerning the relatively unknown state of decomposition, compaction, and composition of the residential, commercial and industrial waste, demolition material and other matter comprising the subject matter of the Work. The Design-Builder now assumes all risks of any kind or nature associated with performing the Work on and in landfill waste, whether or not such risks arise due to the reasonably foreseeable consequences of working in and around landfill waste, and whether or not such risks are in the result of sub-surface conditions which were not known to the Design-Builder at the time of submitting the DB’s Proposal, and the Design-Builder now agrees not to make any claim for any extension of Contract Time or additional compensation for anything arising during the Contract which would not have occurred but for the existence of landfill waste.

Please refer to Part D - Form of Agreement Schedule 8 City Pre-Contract Hazard Assessment Form.



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4.8 Damages to Other Contractors

If in the performance of the Work, the Design-Builder causes damages to the third party, the Design-Builder shall use best reasonable efforts to reach a settlement with the third party. If the third party commences litigation or arbitration proceedings against the Owner on account of damage that the third party alleges was caused by the Design-Builder, then the Owner shall so notify the Design-Builder in writing. On written demand from the Owner, the Design-Builder shall, at the Design-Builder’s own expense, reasonably cooperate with the Owner in the defense of the third party’s claim, or assume the entire defense of the Owner. If a final order or judgment is given in such litigation or proceeding against the Owner the Design-Builder shall pay or satisfy it and pay all defense costs reasonably incurred by the Owner.

5.0 Management Plans Requirements

5.1 General

All Project Plans shall meet all applicable requirements of the Agreement, including the City Requirements. In addition, all Project Plans shall be consistent with the preliminary plans outlined in the Design-Builder’s Proposal.

5.2 Quality Management Plan

The Design-Builder shall be responsible for the development and implementation of a Quality Management Plan for the delivery of the Project. Quality management will encompass all activities involving management, design and construction of the Project. The implementation of an effective Quality Management Plan is integral to the City receiving a completed Project that will meet the requirements of safety and durability and require a low level of life-cycle maintenance.

The Design-Builder shall establish a Quality Management Plan and shall be responsible for all quality activities during all phases of the Project. The City may carry out quality audits to satisfy itself that Project requirements are being met.

No Design submissions will be entertained by the City until the Design portion of the Quality Management Plan has been submitted and accepted by the City. No Work will be done by the Design-Builder on Site until the complete Quality Management Plan has been submitted and accepted by the City. The Quality Management Plan shall have been reviewed and approved by the Design-Builder’s Quality Manager. The Quality Management Plan, including both Design and Construction for each discipline within the Work, shall be signed off by the Engineer of Record and Coordinating Professional Engineer.

Under the direction of the Quality Manager, the Design-Builder shall implement the processes and methods specified in the Quality Management Plan.

The Quality Management Plan should:

be based on the principles of ISO 9000 series of management standards and guidelines, or equivalent recognized standards and guidelines; and

recognize and reflect the Design-Builder’s sole responsibility for all aspects of Quality Control and Quality Assurance for both the Design and the Construction of the Work.

The Quality Management Plan will include, but not be limited to, the following information as a minimum:



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an organization chart identifying, by name, the Quality Manager and the Quality Manager’s inspection staff showing clear lines of authority. The Quality Manager must not be directly involved in Design or Construction of the Work;

a description of the "Quality Process" that the Design-Builder will put in place to ensure the delivery of quality infrastructure. This includes any practices, resources or particular sequence of activities it will use in its engineering, design and construction activities to ensure that quality of standards, materials and processes are maintained and verified;

a description of the Quality Control and Quality Assurance procedures the Design-Builder will implement in the design process to ensure that the Design is a quality product, including the process which will be used to deal with design revisions during Construction. This process is to include inter-discipline design reviews with both the Coordinating Professional Engineer and Engineer of Record to meet the requirements of the integrated design approach as outlined in Section 3.0;

a detailed description of how quality is maintained in each laboratory proposed to carry out quality assurance testing. This will include, but not be limited to:

o identification of the independent firms that will be utilized to perform testing o evidence of participation in industry correlation programs o a description of personnel qualifications o a detailed description of testing facilities, equipment, and monitoring systems o minimum sampling and testing frequencies o a detailed description of how and within what timeframe all test results are

reported to the Design-Builder and to the City, and how corrective action is implemented in the case of substandard or anomalous test results, and how borderline materials are dealt with;

a detailed description of the processes the Design-Builder will utilize to ensure the materials and products on the Site are delivered and/or placed in the correct locations or structures during day-to-day work on the Project and a description of the methods that will be employed to track and report these operations to the Quality Manager;

a detailed description of how the Design-Builder proposes to inspect and document the Work and methods of construction to ensure compliance with City and industry standards;

critical stages of the Work to be inspected by experienced staff from the design team; a description of the reporting mechanisms to be utilized, and how results will be

reported to the City; and an approach to resolution of differences in assessment of quality between the Design-

Builder and the City as a knowledgeable owner.

The Quality Manager shall, in accordance with the Quality Management Plan, provide written reports to the Design-Builder and to the City, on a monthly basis:

summarizing the status of all quality management activities completed in the preceding month;

identifying all test and inspection results indicative of substandard Work; and how these have been addressed; and

identifying all apparent failures to comply with the Quality Management Plan and how these have been addressed.

The City may perform quality audits within the duration of the Project. City access to the test results and testing facilities shall be clearly described to enable the City, as a knowledgeable owner, to verify adherence to the Quality Management Plan and the contract documents. The Design-Builder shall



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ensure that the City has unimpeded access to all quality management records, test results, and reports during normal working hours.

5.3 Lifting Plan

The Design-Builder will develop and submit an engineered lifting plan as noted in section 2.7 for review and acceptance by the City prior to erecting the new flares (Flares 5 and 6).

The plan will clearly show:

Location of the crane relative to the Flare Station, including outrigger locations; Outrigger loading and resultant ground pressures; Assumed geotechnical bearing capacity of the native soils; Vertical and horizontal clearances to aerial utilities; and Vertical and horizontal clearances to buried utilities.

The Lifting Plan shall indicate the steps and procedures Design-Builder will implement to protect the City’s existing infrastructure at the flare station.

5.4 Site Specific Health and Safety Plan

The Project requires the Design-Builder to take on the role of “Prime Contractor”, as that term is defined in the WorkSafeBC Regulations, for any construction work required at the Landfill, according to a Site-Specific Health & Safety Plan (H&S Plan) to be developed by the Design-Builder for the project. The Design-Builder shall be responsible for Site safety and to ensure the safety of the workers, visitors and the public on or near the Site.

The Design-Builder shall prepare and administer an H&S Plan as the Prime Contractor for all field work completed at the Landfill as part of this project, by the Design-Builder and its sub-contractors. The H&S Plan must include a minimum of the following:

A list of those responsible for implementation of the plan;

A hazard identification/risk assessment process for work to be completed by the Design-Builder and its sub-contractors;

Safe operating procedures/guidelines to reflect the hazards identified in Owner’s List of Known Workplace Hazards and any hazards identified by the Contractor;

Safe operating procedures/guidelines for any specialized personal protective equipment required to complete the work (example: respirator use);

A pre-task hazard assessment process for daily field work completed by the Design-Builder;

A procedure for a documented pre-work start up health and safety meeting with sub-contractors;

Monthly safety inspections of work areas and monthly crew safety talks, as applicable;

A procedure for reporting and investigating incidents involving the Design-Builder and its sub-contractors;

A procedure for the immediate notification to the City for all incidents, including sub-contractor incidents;



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A record and reporting system for first aid, medical, and loss time incidents;

A procedure for receiving and reviewing sub-contractor work specific health and safety plans prior to the commencement of sub-contractor work. The review must ensure that the sub-contractor has considered task hazards and hazard mitigation;

Inclusion of the relevant items contained in Part D – Schedule 10 Landfill Gas Safe Work Procedure Overview; and

Inclusion of the relevant items contained in Part D – Schedule 12 Transfer and Landfill Operations’ Site Safety Orientation/Agreement.

As Prime Contractor, the Design-Builder shall coordinate site safety for a multiple-employer workplace when other employers or their workers are on or abutting the Site, as well as any persons that may be present from time to time, subject to the requirements of applicable law, and the Design-Builder shall comply with Federal health and safety laws and regulations, including the Canada Labour Code, the extent applicable. The Design Builder shall establish and implement the H&S Plan prior to commencing any Work, and provide the plan to the City for review and acceptance.

The Health and Safety Plan shall meet the requirements of all Applicable Laws. In addition to Applicable Laws, the Design-Builder shall meet or exceed the requirements listed in Part D – Schedule 11 – Contractor Safety Absolutes. The Contractor shall maintain and comply with the Health and Safety Plan in all materials respects throughout the execution of the Work.

The City shall require any person, for whom at law it is responsible, to comply with the Health and Safety Plan whenever the City, or other persons, are at the Work Site.

5.5 Traffic Management Plan

The Design-Builder shall be responsible for the safe management of traffic within the Project area and shall minimize negative impacts to Landfill operations. The Design-Builder shall develop and implement a Traffic Management Plan (TMP) with associated detailed Traffic Control Plan(s) complete with traffic control layout drawings. The Traffic Management Plan shall meet the requirements of the Ministry of Transportation and Infrastructure (MOTI) manual, as referenced in WCB OHS Regulation Part 18.3.

For each stage of work that affects traffic, the Design-Builder shall prepare customized drawings that address stage-specific activities and requirements. Any lane closure must be approved in writing by the City; however the main access road will not be fully closed unless outside of normal operating hours. The Design-Builder shall not work without a current accepted TMP.

The custom traffic control scale drawing(s) shall follow symbol conventions for identifying traffic control devices as per the Ministry of Transportation Traffic Control Manual for Work on Roadways.

The TMP shall provide a detailed drawing of the designated truck access and egress points, the applicable routes through the Site, and applicable staging areas. The Design-Builder shall provide proof of annual safety inspection certificates for all trucks during the Project on request and will be responsible for the behaviour of all truck operators.

The TMP shall be signed and sealed by the Design-Builder’s traffic management Engineer prior to construction and shall be updated and resubmitted to the City for acceptance two weeks prior to any traffic pattern change.



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The Design-Builder shall not engage in any activity affecting traffic without a current approved Traffic Management Plan that identifies the appropriate control measures for that activity and that those measures are in place before commencement of that activity.

The Design-Builder shall ensure that all vehicles traveling to and from the Site are in compliance with City and City of Delta bylaws including, but not limited to, designated truck routes, load limits, load securement, engine brake use and special permitting for oversize or overweight vehicles. All Site related vehicles shall be driven in a safe and courteous manner in full compliance with the Motor Vehicle Act.

The Design-Builder shall be responsible for providing, installing, and maintaining all traffic control and protective devices as outlined in the Ministry of Transportation’s Traffic Control Manual for Work on Roadways and this Section.

5.6 Review and Amendment of Plans

The Design-Builder shall review each of the plans required pursuant to this section as necessary as the Design and Construction of the Project proceeds. If the Design-Builder modifies any plan required pursuant to this section, the Design-Builder shall submit the proposed modification to any such plan to the City for review a minimum of ten working days prior to implementation by the Design-Builder.

6.0 Design Submittal Requirements

6.1 General

The Design-Builder shall prepare all detailed Design drawings and documents required for Design compliance, City reviews and for its construction use. All detailed Design drawings shall be prepared in accordance with the requirements of this Section as outlined in 6.0 Design Submittals and in conformance with the Agreement, the Project Management Plan and the Project Schedule.

During the Design Phase, weekly design meetings with the Owner and Owner’s Advisor are required. Meetings will be held at the Vancouver Landfill or via tele-conference.

All detailed Design drawings, Design notes and computations, Design reports, quality control reports, test results, and final “record” drawings must be certified by a Professional Engineer licensed to practice in the Province of British Columbia.

The Design-Builder shall provide the City with Design documents including but not limited to the following:

Design reports showing the Design decision process, criteria and assumptions used to develop the Design;

All issued for construction drawings and related specifications; All changes to the issued for construction drawings and related specifications; and Record drawings in accordance with the requirements stated in this Schedule.

The Design-Builder shall prepare design progress reports that consist of a design brief and drawings. These progress reports shall be submitted to the City for review and acceptance. These reports shall be submitted during the development of the design at the stages shown in Table 6.1. These reports will build on the content and details of the drawings included in the Design-Builder’s Proposal. The Design-Builder shall confirm drawing conventions and standards (e.g. AutoCAD standards, title block, stationing convention) with the City prior to commencing design drawing production. The Design-Builder shall organize review meetings with the City and external agencies for the purpose of reviewing



00153432v18 February 16, 2018 Page B-27

the design progress reports. The meeting shall be scheduled no sooner than 5 business days following the submission of the design progress report and shall be held at the Landfill.

No later than ten (10) business days following the review meeting or the submission of subsequent documentation, if required, the City’s review comments will be provided to the Design-Builder. The Design-Builder shall address all City review comments to the satisfaction of the City. This process is not intended to preclude continuous liaison between the City and the Design-Builder during construction to address design or construction challenges.

The City will review the Design-Builder’s submittals for general conformance with the requirements of the Agreement. Such review by the City and any consequent comments of the Design-Builder’s submittals by the City, or any failure by the City to detect an error to non-conformance with the requirements of the Agreement, shall not relieve the Design-Builder of its sole obligation to perform the Work in accordance with the Agreement or of the sole responsibility for the accuracy of the Design-Builder’s submittals. The Design-Builder shall correct, at its own expense, any deficiency in the Work that arises due to error or non-conformance in any of the Design-Builder’s submittals.

Table 6.1 Design Stages

Discipline Design Stage

60% 90% 100%

Geotechnical

Mechanical

Civil/Structural

Electrical and Lighting

Instrumentation & Control

The design stages 60% and 100% are indicators of the relative progress of the design and the individual discipline requirements are described in detail in this Section.

For each submission, one original set (11”x17”), one copy and a pdf set of the drawings and documentation will be required. An electronic copy of the 100% submission in Microsoft Office, Adobe Acrobat (pdf) and AutoCAD compatible formats shall also be provided.

Final design drawings, technical specifications and documents shall be signed and sealed by the responsible engineer who shall be registered as a Professional Engineer with the Association of Professional Engineers and Geoscientists of BC.

The Design-Builder shall prepare design folders for the 100% submission and shall have indexes and sectional dividers. They shall contain pertinent correspondence and shall be arranged in chronological order by subject matter. The folders shall include design calculations and backup information for the areas outlined above. As an example, the mechanical design folders shall include, but not be limited to, a copy of all approvals, design reports, correspondence, and calculations such as, flare capacity, net heat rate, radiant heat, emissions data, turn down ratio, etc. The design folders for other disciplines shall follow a similar format and contain a similar collection of information.



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6.2 Mechanical/Process

Make, model, weight, and complete descriptive data on the flare; Performance data (combustion calculations) showing landfill gas flow rates, net heat

rate range, exhaust temperatures, turn down ratio; Radiant heat temperature profile around the flare and all other pertinent operating

data for various waste gas loading rates and waste gas composition; Flare Destruction efficiency, retention time (RT) predicted pollutant emissions levels

for carbon monoxide, oxides of nitrogen, and unburned hydrocarbons, sufficient for submittal to regulatory agency in permit applications;

Installation, operation and maintenance manuals; and Final as-builts and record drawings.

6.3 Electrical/Instrumentation and Control

Layouts of equipment and dimensional drawings, including weights; Layouts of switchgear, motor control centres, control panel, local panels, and control

station components provided under this contract; Schematic and wiring diagrams indicating wire and terminal numbers; Field interconnection wiring diagrams indicating wire numbers and terminal block

numbers. Include equipment supplied under this and other Sections of this contract, under prepurchased contract and is existing;

Bills of Material; Process control narrative; Control ladder logic and upgraded flare program for new and existing flare operation; PLC and UPS data and information; Installation, operation and maintenance manuals; Final as-builts and record drawings; Provide network drawings for the new PLC system; and Provide red lined instrumentation loop drawings.


Structural calculations stamped by a licensed, registered structural engineer in the Province of British Columbia

Footprint details and dimensions, including foundation loadings, design, calculations, drawings, and details.

Anchor bolt size, length, threaded projection, and location. Lifting Plan Demolition plan

7.0 Final Documentation Requirements

The Design-Builder shall complete all final documentation in accordance with this Section and shall submit that documentation to the City for certification. Total Performance of the Work will be withheld by the City until final documentation has been completed to the satisfaction of the City.

The City will carry out reviews of the deliverables prior to granting Total Performance of the Work. In all cases the City’s review comments will be provided no later than one month after submission of the required documentation. The Design-Builder shall re-submit final documentation with all City comments addressed, within one month of receipt.



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The original design drawings must not be amended in any way. Copies of the original AutoCAD design drawings are to be used and amended as required to reflect the actual constructed assets at Total Performance of the Work. Each item or area on the drawing that has been changed from the original design shall be identified clearly in a revision. The drawing numbers shall remain the same as the originals for storage and retrieval purposes with revisions noting “Record Drawings” in the revision box on the drawing title block. Record documents shall be stand-alone documents and contain all of the original information except that which has been changed by construction revisions.

The Record Drawings shall be drafted in the format and to the standards of the original design drawings. All design drawings shall be reissued as “Record Drawings”, even if no changes were made during the course of construction.

All design work, engineering reports, and record drawings for the Project shall be certified by the professional of the appropriate discipline licensed to practice in the Province of British Columbia.

Letters of Assurance signed by the professional of the appropriate discipline confirming all work has been constructed in accordance with the design requirements, shall be supplied. Letters of Assurance shall follow the format outlined in the VBBL 2014 and shall include the requirements for a Coordinating Professional as defined within the bylaw.

The record documents shall be forwarded to the City for review and comment. After a final review by the City, and when no further changes are to be made to the drawings, they will be distributed and filed.

The record drawing must accurately show any wires, pipes, geomembranes, and other features. The coordinate system must be NAD83UTM10-meters for both survey pickup and for drawings. It is preferred that AutoCAD is used. If AutoCAD is being used, then the City’s CADD template should be used (newest version will be supplied). The drawings should note the construction date. The actual survey pickup must be given as an Excel file and it must include this information:

Northing Easting Elevation Description, where the description must include:

o For horizontal pipe, conduit or wire: Specify whether it is a pipe, conduit or wire Whether the top of pipe or the invert has been picked up Diameter (for noncircular members, the shape should be measured and

specified) Thickness (does not apply for wire) Colour Material Slot or perforation details Picture name (if a picture has been taken) Any other observations taken by the surveyor

o For vertical pole, pipe, conduit or wire: Specify whether it is a pole, pipe, conduit or wire Whether the center, north quadrant, east quadrant, west quadrant or

south quadrant of pipe has been picked up Diameter (for non-circular members, the shape should be measured

and specified) Thickness (does not apply for wire) Colour Material



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Slot or perforation details Picture name (if a picture has been taken) Any other observations taken by the surveyor

o For geomembrane: Specify that it is a geomembrane Colour Picture name (if a picture has been taken) Any other observations taken by the surveyor

o For others: Clearly describe the feature (i.e. manhole center, 30” diameter, steel,

see picture P20110619.jpg)

Date (i.e. 16 Jun 2011)

The frequency of surveying must be at a minimum every 20m. In addition, more survey points must be picked up if there is any change in properties, for example:

Bend Diameter, thickness, etc. Tee, cross, valve, etc. Slotted, perforated, etc.

The record drawings must:

Reference the survey excel file Not rely on scale (only dimensions, coordinates, and survey point references must be

relied on) Specify key points (i.e. end points of pipes, bends in pipes, features, etc; it is

acceptable to have a leader and reference a point number, key points should be to scale (i.e. be at correct electronic locations))

Allow the reader to be able to locate all features to within 150mm (or better if deemed necessary) in the field (i.e. survey pickup should be accurate to within 50mm (or better if deemed necessary), but not all survey points need to be put on the drawings especially in the case of long straight runs of pipes, just the most important ones)

The raw drawings must be given to the City (AutoCAD format or whatever other program was used to produce them) in addition to the printed sealed ones, and pdf electronic copies of the printed sealed ones.

The information from the as-built drawings should be incorporated onto the Site Development Plan. Typically, a new layer should be created with the project name and a location in brackets (Van Docs container, drawing number or drawing folder). On this new layer, the project boundary should be drawn with a leader and a note as to where to find the drawings (i.e. the stamped records should be the final authority).

Copies of the record drawings should be given to the relevant supporting department for filing, such as Waterworks Design, Sewer & Drainage Design, Electrical Design, Streets Design, etc.

The drawings should be filed on the Y (CAD) drive under this folder: “Y:\LANDFILL\ENG - TLO – drawings”. If necessary, the drawings should be renamed to the department’s convention for consistency and ease of searching. The convention is:

Start with “ENG – TLO – “ If it is a landfill drawing then add “VL” or if it is a transfer station drawing add “VSTS”



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Add a fully descriptive name keeping in mind that it is very likely that these are the words that people will be trying to think of when they are searching for this drawing

Add the drawing number, which must be unique Some examples of drawing file names are:

o ENG - TLO - VL - Settlement Hubs - TLO5.dwg o ENG - TLO - VL - 2011-2010 AERIAL CUTFILL - TLO4.dwg

The drawing information should be entered into the drawing list for ease of searching as well (ENG - TLO - DRAWINGS LIST.xls).

Provide Record Drawings in accordance with the following:

One full size original on bond paper and one half sized (11 x 17) original both signed and sealed; and

Five sets of AutoCAD digital design drawings in both DWG and DWF format, and pdfs of record drawing (Full size and 11 x 17) on CD or DVD. Include an Excel file with the drawing list (drawing number/ revision number/title).

In addition to record drawings for the constructed assets, provide the following documentation:

All Quality Audit reports; All Quality Control folders showing test data and location; Copies of all final versions of shop drawings; Copies of all test results, mill certificates, and other Quality Control monitoring reports

and information; A complete log of all concrete placement summaries on a Concrete Inspection Report

(e.g. Form L-47); Post construction survey of the as constructed lighting verifying that the illumination

levels achieved meet the design requirements; Copies of all correspondence with third party agencies; Environmental reports and if applicable, environmental agency “turn-over” letters and

permits stating that environmental permit requirements have been incorporated into the Project;

Operations and Maintenance Manual; and Spare parts list and source of supply.

8.0 Payment Measure Specifications

The following is the proposed payment schedule:

Construction Item Percent Payment (%)

60% Design Submission 10%

100% Design Submission 10%

Construction Commencement 10%

Substantial Completion 40%

Site Clean-up 10%



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Total Performance of the Work 20%

60% Design Submission occurs when the Design-Builder complete 60% plans and specifications including flares, foundation, piping, valves, control systems etc. and submits to the City for review.

100% Design Submission occurs when Design-Builder completes 100% plans and specifications including flares, foundation, piping, valves, control systems etc. At 100% Design Submission, the drawings and specifications should be stamped by a Professional Engineer with BC License and submitted to the City for acceptance. Moreover, at 100% Design Submission, the design should be submitted to BCSA to obtain Design Registration and City of Delta to obtain Building Permit Approval.

Construction Commencement occurs when staff, offices, equipment, and flares are mobilized to Site and when Design-Builder becomes the Prime Contractor. Design-Builder cannot begin Construction Commencement until Section 5.0 Management Plans Requirements have been submitted and accepted by the City. Design-Builder to obtain Equipment Approval from BCSA when bringing equipment into BC and installing new equipment.

Substantial Completion occurs when Construction is complete except for punch list items to be completed. The Flares and associated infrastructure have been shown to be operational (blowers have been bumped, control systems operations confirmed, and no error codes appear during start-up). Section 3.6 Acceptance Checklist for Substantial Completion is complete at Substantial Completion. Design-Builder to submit Section 7.0 Final Documentation Requirements to the City at Substantial Completion.

Site Clean-Up occurs upon demobilization of project offices, bathrooms, equipment, restoration of fencing, repair of damaged infrastructure and/or ground around Flare Station

Total Performance of the Work occurs when all punch list items are addressed and remediated. A walkthrough meeting is required between the Owner, Owner’s Advisor, and Design-Builder.

Further to Section 4.2 Flare Station Disruption, in the event that the Design-Builder is able to reduce the downtime period to less a total of sixteen (16) hours for the Work, then the Contractor shall be entitled to a performance bonus of $1,000 per hour for every hour that the downtime is reduced up to a maximum amount of $16,000.00.

9.0 Schedule Requirements

The Design-Builder should develop an integrated design, procurement, construction and commissioning schedule which meets or exceeds the milestone dates provided in the Table below.

Milestone Date

60% Design Submission July 20, 2018

100% Design Submission August 13, 2018

Construction Commencement February 11, 2019

Substantial Completion March 22, 2019



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Site Clean-up April 12, 2019

Total Completion April 18, 2019


PART C - FORM OF PROPOSAL

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PART C – FORM OF PROPOSAL

RFP No. PS20171423, DESIGN-BUILD LANDFILL GAS FLARE REPLACEMENT AT THE VANCOUVER LANDFILL (the “RFP”)

Proponent’s Name: “Proponent”

Address:

Jurisdiction of Legal Organization:

Date of Legal Organization:

Key Contact Person:

Telephone: Fax:

E-mail:

The Proponent, having carefully examined and read the RFP, including all amendments and addenda thereto, if any, and all other related information published on the City’s website, hereby acknowledges that it has understood all of the foregoing, and in response thereto hereby submits the enclosed Proposal.

The Proponent further acknowledges that it has read and agrees to the Legal Terms & Conditions attached as Appendix 1 to this Form of Proposal.

IN WITNESS WHEREOF the Proponent has executed this Proposal Form: Signature of Authorized Signatory for the Proponent Date Name and Title Signature of Authorized Signatory for the Proponent Date Name and Title



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APPENDICES

The Form of Proposal includes the following attached Appendices:

APPENDIX 1 Legal Terms and Conditions of RFP

APPENDIX 2 Questionnaire

APPENDIX 3 Commercial Proposal

APPENDIX 4 Proponent’s References

APPENDIX 5 Certificate of Insurance

APPENDIX 6 Declaration of Supplier Code of Conduct Compliance

APPENDIX 7 Corporate Sustainability Leadership Questionnaire

APPENDIX 8 Sustainability Requirements Questionnaire

APPENDIX 9 Personal Information Consent Form(s)

APPENDIX 10 Subcontractors

APPENDIX 11 Proposed Amendments to Form of Agreement

APPENDIX 12 Form of Consent of Surety

APPENDIX 13 Proof of WorkSafeBC Registration

APPENDIX 14 Conflicts; Collusion; Lobbying



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APPENDIX 1 LEGAL TERMS AND CONDITIONS OF RFP

1 APPLICATION OF THESE LEGAL TERMS AND CONDITIONS

These legal terms and conditions set out the City’s and the Proponent’s legal rights and obligations only with respect to the RFP proposal process and any evaluation, selection, negotiation or other related process. In no event will the legal terms and conditions of this Appendix 1 apply to, or have the effect of supplementing, any Contract formed between the City and the Proponent, or otherwise apply as between the Proponent and the City following the signing of any such Contract.

2 DEFINITIONS

In this Appendix 1, the following terms have the following meanings:

(a) “City” means the City of Vancouver, a municipal corporation continued pursuant to the Vancouver Charter.

(b) “Contract” means a legal agreement, if any, entered into between the City and the Proponent following and as a result of the Proponent’s selection by the City in the City’s RFP process.

(c) “Losses” means, in respect of any matter, all direct or indirect, as well as consequential: claims, demands, proceedings, losses, damages, liabilities, deficiencies, costs and expenses (including without limitation all legal and other professional fees and disbursements, interest, penalties and amounts paid in settlement whether from a third person or otherwise).

(d) “Proponent” means the legal entity which has signed the Proposal Form, and “proponent” means any proponent responding to the RFP, excluding or including the Proponent, as the context requires.

(e) “Proposal” means the package of documents consisting of the Proposal Form (including this Appendix 1), the Proponent’s proposal submitted under cover of the Proposal Form, and all schedules, appendices and accompanying documents, and “proposal” means any proposal submitted by any proponent, excluding or including the Proponent, as the context requires.

(f) “Proposal Form” means that certain Part C of the RFP, completed and executed by the Proponent, to which this Appendix 1 is appended.

(g) “RFP” means the document issued by the City as Request for Proposals No. PS20171423, as amended from time to time and including all addenda.

3 NO LEGAL OBLIGATION ASSUMED BY THE CITY

Despite any other term of the RFP or the Proposal Form, including this Appendix 1 (except only Sections 7, 8.2 and 10 of this Appendix 1, in each case to the extent applicable), the City assumes no legal duty or obligation to the Proponent or to any proposed subcontractor in respect of the RFP, its subject matter or the Proposal unless and until the City enters into a Contract, which the City may decline to do in the City’s sole discretion.

4 NO DUTY OF CARE OR FAIRNESS TO THE PROPONENT

The City is a public body required by law to act in the public interest. In no event, however, does the City owe to the Proponent or to any of the Proponent’s proposed subcontractors (as opposed to the public) any contract or tort law duty of care, fairness, impartiality or procedural fairness in the RFP



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process, or any contract or tort law duty to preserve the integrity of the RFP process. The Proponent hereby waives and releases the City from any and all such duties and expressly assumes the risk of all Losses arising from participating in the RFP process on this basis.

5 EVALUATION OF PROPOSALS

5.1 Compliance / Non-Compliance

Any proposal which contains an error, omission or misstatement, which contains qualifying conditions, which does not fully address all of the requirements or expectations of the RFP, or which otherwise fails to conform to the RFP may or may not be rejected by the City at the City’s sole discretion. The City may also invite a proponent to adjust its proposal to remedy any such problem, without providing the other proponents an opportunity to amend their proposals.

5.2 Reservation of Complete Control over Process

The City reserves the right to retain complete control over the RFP and proposal processes at all times. Accordingly, the City is not legally obligated to review, consider or evaluate the proposals, or any particular proposal, and need not necessarily review, consider or evaluate the proposals, or any particular proposal, in accordance with the procedures set out in the RFP, and the City reserves the right to continue, interrupt, cease or modify its review, evaluation and negotiation processes in respect of any or all proposals at any time without further explanation or notification to any proponents.

5.3 Discussions/Negotiations

The City may, at any time prior to signing a Contract, discuss or negotiate changes to the scope of the RFP, any proposal or any proposed agreement with any one or more of the proponents without having any duty or obligation to advise the Proponent or to allow the Proponent to vary its Proposal as a result of such discussions or negotiations with other proponents or changes to the RFP or such proposals or proposed agreements, and, without limiting the general scope of Section 6 of this Appendix 1, the City will have no liability to the Proponent as a result of such discussions, negotiations or changes.

5.4 Acceptance or Rejection of Proposals

The City has in its sole discretion, the unfettered right to: accept any proposal; reject any proposal; reject all proposals; accept a proposal which is not the lowest-price proposal; accept a proposal that deviates from the requirements of the RFP or the conditions specified in the RFP; reject a proposal even if it is the only proposal received by the City; accept all or any part of a proposal; enter into agreements respecting the subject matter of the RFP with one or more proponents; or enter into one or more agreements respecting the subject matter of the RFP with any other person at any time.

6 PROTECTION OF CITY AGAINST LAWSUITS

6.1 Release by the Proponent

Except only and to the extent that the City is in breach of Section 8.2 of this Appendix 1, the Proponent now releases the City, its officials, its agents and its employees from all liability for any Losses incurred in connection with the RFP or the Proposal, including any Losses in connection with:

(a) any alleged (or judicially determined) breach by the City or its officials, agents or employees of the RFP (it being agreed that, to the best of the parties’ knowledge, the City has no obligation or duty under the RFP which it could breach (other than wholly unanticipated obligations or duties merely alleged or actually imposed judicially))



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(b) any unintentional tort of the City or its officials or employees occurring in the course of conducting the RFP process,

(c) the Proponent preparing and submitting the Proposal;

(d) the City accepting or rejecting the Proposal or any other submission; or

(e) the manner in which the City: reviews, considers, evaluates or negotiates any proposal; addresses or fails to address any proposal or proposals; resolves to enter into a Contract or not enter into a Contract or any similar agreement; or the identity of the proponent(s) or other persons, if any, with whom the City enters any agreement respecting the subject matter of the RFP.

6.2 Indemnity by the Proponent

Except only and to the extent that the City breaches Section 8.2 of this Appendix 1, the Proponent indemnifies and will protect, save and hold harmless the City, its officials, its agents and its employees from and against all Losses, in respect of any claim or threatened claim by the Proponent or any of its proposed subcontractors or agents alleging or pleading:

(a) any alleged (or judicially determined) breach by the City or its officials or employees of the RFP (it being agreed that, to the best of the parties’ knowledge, the City has no obligation or duty under the RFP which it could breach (other than wholly unanticipated obligations or duties merely alleged or actually imposed judicially));

(b) any unintentional tort of the City or its officials or employees occurring in the course of conducting the RFP process, or

(c) liability on any other basis related to the RFP or the proposal process.

6.3 Limitation of City Liability

In the event that, with respect to anything relating to the RFP or this proposal process (except only and to the extent that the City breaches Section 8.2 of this Appendix 1), the City or its officials, agents or employees are found to have breached (including fundamentally breached) any duty or obligation of any kind to the Proponent or its subcontractors or agents whether at law or in equity or in contract or in tort, or are found liable to the Proponent or its subcontractors or agents on any basis or legal principle of any kind, the City’s liability is limited to a maximum of $100, despite any other term or agreement to the contrary.

7 DISPUTE RESOLUTION

Any dispute relating in any manner to the RFP or the proposal process (except to the extent that the City breaches this Section 7 or Section 8.2 of this Appendix 1, and also excepting any disputes arising between the City and the Proponent under a Contract (or a similar contract between the City and a proponent other than the Proponent)) will be resolved by arbitration in accordance with the Commercial Arbitration Act (British Columbia), amended as follows:

(a) The arbitrator will be selected by the City’s Director of Legal Services;

(b) Section 6 of this Appendix 1 will: (i) bind the City, the Proponent and the arbitrator; and (ii) survive any and all awards made by the arbitrator; and

(c) The Proponent will bear all costs of the arbitration.



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8 PROTECTION AND OWNERSHIP OF INFORMATION

8.1 RFP and Proposal Documents City’s Property

(a) All RFP-related documents provided to the Proponent by the City remain the property of the City and must be returned to the City, or destroyed, upon request by the City.

(b) The documentation containing the Proposal, once submitted to the City, becomes the property of the City, and the City is under no obligation to return the Proposal to the Proponent.

8.2 Proponent’s Submission Confidential

Subject to the applicable provisions of the Freedom of Information and Protection of Privacy Act (British Columbia), other applicable legal requirements, and the City’s right to publicly disclose information about or from the Proposal, including without limitation names and prices, in the course of publicly reporting to the Vancouver City Council about the RFP, the City will treat the Proposal (and the City’s evaluation of it), in confidence in substantially the same manner as it treats its own confidential material and information.

8.3 All City Information Confidential

(a) The Proponent will not divulge or disclose to any third parties any non-public documents or information concerning the affairs of the City which have been or are in the future provided or communicated to the Proponent at any time (whether before, during or after the RFP process). Furthermore, the Proponent agrees that it has not and must not use or exploit any such non-public documents or information in any manner, including in submitting its Proposal.

(b) The Proponent now irrevocably waives all rights it may have by statute, at law or in equity, to obtain any records produced or kept by the City in evaluating its Proposal (and any other submissions) and now agrees that under no circumstances will it make any application to the City or any court for disclosure of any records pertaining to the receipt, evaluation or selection of its Proposal (or any other submissions) including, without limitation, records relating only to the Proponent.

9 NO CONFLICT OF INTEREST / NO COLLUSION / NO LOBBYING

9.1 Declaration as to no Conflict of Interest in RFP Process

(a) The Proponent confirms and warrants that there is no officer, director, shareholder, partner, employee or contractor of the Proponent or of any of its proposed subcontractors, or any other person related to the Proponent’s or any proposed subcontractor’s organization (a “person having an interest”) or any spouse, business associate, friend or relative of a person having an interest who is: (i) an official or employee of the City; or (ii) related to or has any business or family relationship with an elected official or employee of the City, in each case, such that there could be any conflict of interest or any appearance of conflict of interest in the evaluation or consideration of the Proposal by the City, and, in each case, except as set out, in all material detail, in a separate section titled “Conflicts; Collusion; Lobbying” in the Proposal.

(b) The Proponent confirms and warrants that there is no person having an interest (as defined above) who is a former official, former employee or former contractor of the City and who has non-public information relevant to the RFP obtained during his or her employment or engagement by the City, except as set out, in all material detail, in a separate section titled “Conflicts; Collusion; Lobbying” in the Proposal.



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9.2 Declaration as to No Conflict of Interest Respecting Proposed Supply

The Proponent confirms and warrants that neither the Proponent nor any of its proposed subcontractors is currently engaged in supplying (or is proposing to supply) goods or services to a third party such that entering into an agreement with the City in relation to the subject matter of the RFP would create a conflict of interest or the appearance of a conflict of interest between the Proponent’s duties to the City and the Proponent’s or its subcontractors’ duties to such third party, except as set out, in all material detail, in a separate section titled “Conflicts; Collusion; Lobbying” in the Proposal.

9.3 Declaration as to No Collusion

The Proponent confirms and warrants that:

(a) the Proponent is not competing within the RFP process with any entity with which it is legally or financially associated or affiliated, and

(b) the Proponent is not cooperating in any manner in relation to the RFP with any other proponent responding to the RFP,

in each case, except as set out, in all material detail, in a separate section titled “Conflicts, Collusion, Lobbying” in the Proposal.

9.4 Declaration as to Lobbying

The Proponent confirms and warrants that:

(a) neither it nor any officer, director, shareholder, partner, employee or agent of the Proponent or any of its proposed subcontractors is registered as a lobbyist under any lobbyist legislation in any jurisdiction in Canada or in the United States of America; and

(b) neither it nor any officer, director, shareholder, partner, employee or agent of the Proponent or any of its proposed subcontractors has engaged in any form of political or other lobbying whatsoever with respect to the RFP or sought, other than through the submission of the Proposal, to influence the outcome of the RFP process,

in each case as set out, in all material detail, in a separate section titled “Conflicts, Collusion, Lobbying” in the Proposal.

10 GENERAL

(a) All of the terms of this Appendix 1 to this Proposal Form which by their nature require performance or fulfillment following the conclusion of the proposal process will survive the conclusion of such process and will remain legally enforceable by and against the Proponent and the City.

(b) The legal invalidity or unenforceability of any provision of this Appendix 1 will not affect the validity or enforceability of any other provision of this Appendix 1, which will remain in full force and effect.

(c) The Proponent now assumes and agrees to bear all costs and expenses incurred by the Proponent in preparing its Proposal and participating in the RFP process.



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11 INDEPENDENT LEGAL ADVICE

THE PROPONENT ACKNOWLEDGES THAT IT HAS BEEN GIVEN THE OPPORTUNITY TO SEEK INDEPENDENT LEGAL ADVICE BEFORE SUBMITTING ITS PROPOSAL FORM, INCLUDING THIS APPENDIX 1.



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APPENDIX 2 QUESTIONNAIRE

Complete this Appendix 2 - Questionnaire in the form set out below.

Executive Summary

In the space below (or attached to this Form of Proposal as an additional Appendix clearly titled “Executive Summary”), provide a brief executive summary of your Proposal highlighting its strengths.

Design Build Proponent Overview

In the space below (or attached to this Form of Proposal as an additional Appendix clearly titled “Design Build Proponent Overview”), provide a description of the Design Build Proponent’s company profile, purpose and history of successes. As part of this, the following information is required:

- General company information (location, size, area of expertise, key personnel);

- Relevant experience in landfill gas flare stations (i.e. installation of new equipment), citing the number of projects completed to date where available. The Proponent should substantiate past performance by recent, relevant client references in Appendix 4;

- Summary of previous engineering (Design Lead) experience working with landfill gas and at landfill gas flaring facilities; AND

- Present the financial structure of the Proponent’s company.

Project Team

In the space below (or attached to this Form of Proposal as an additional Appendix clearly titled “Project Team”), identify and provide professional biographical information for the key personnel that would perform the work, outlining their intended roles in meeting the Requirements. Attach to this Form of Proposal as an additional Appendix CVs and a complete organization chart, identifying all roles and areas of responsibility.

Identify all qualified professionals, suppliers, and contractors required to complete the proposed Work Plan. Provide information on expertise and experience on similar projects.



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PROJECT TEAM

1. Project Manager

2. Superintendent

3. Foremen

4. Mechanical Engineer

5. Structural/Seismic Engineer

6. Electrical and Instrumentation Engineer

7. Environmental Engineer

8. Health and Safety Supervisor

9. Other

SUB-CONTRACTORS

1. Mechanical Contractor

2. Electrical And Instrumentation Contractor

3. Hoisting Company (if required)

4. PLC Programming Contractor _______________________

5. Other

SUPPLIERS

1. Flare Supplier

2. Controls Supplier

General and Technical Requirements

In the space below (or attached to this Form of Proposal as an additional Appendix clearly titled “General and Technical Requirements”), describe how your Proposal meets the General and Technical Requirements.

Provide a compliance statement declaring compliance to all the General and Technical Requirements, or a comprehensive list outlining any proposed deviations from the Requirements. For any deviations, provide sufficient information, technical documentation and the rationale to justify the deviations. Note that any deviations will require approval by the City and the Engineer and may be grounds for disqualification. The Proponent is encouraged to provide a Proposal compliant with all the requirements and propose any alternatives to the requirements as an alternate proposal.

Include a summary of:

‐ Landfill gas flare performance criteria;

‐ Mechanical equipment;



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‐ Electrical equipment;

‐ Control systems;

‐ Structural and construction changes required;

‐ Installation, including crane and hoist arrangement;

‐ Commissioning of Flares 5 and 6

Provide an equipment list of key equipment (flare and controls), including the make/manufacturer, model/size. Dimensions should be provided and it should be demonstrated that the proposed equipment can fit in the space provided.

All equipment offered should be of known make and Contractors are requested to supply support documentation in the form of printed catalogues with schedules of capacities and ratings. Indicate if the suppliers of the key equipment have local representative within 100 km of Vancouver.

Work Plan

In the space below (or attached to this Form of Proposal as an additional Appendix clearly titled “Work Plan”), detail the sequential process by which the Proponent proposes to undertake the work. The Proponent’s Work Plan should make reference to the Part B City’s Requirements as appropriate.

Include in the Work Plan a commissioning methodology that will ensure successful flares commissioning with 16 hours maximum downtime allowable for the Flare Station for the Project and full integration with existing facilities and operations.

Include in the Work Plan a lifting plan, with crane and hoist arrangement including any structural components required. Identify installation risks and propose mitigation measures.

Include in the Work Plan the approach for integrating the controls system of the new flares with the existing.

Include in the Work Plan the approach for Quality Management Plan during design and construction phases. A sample Quality Management Plan from a previous project should be included in the Proposal.

Include in the Work Plan the approach for Traffic Management Plan during construction.

Include in the Work Plan the approach for Site Specific Health and Safety Plan.



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Schedule

Include draft schedule for the Work including any planned stand by times

Demonstrate in the Work Plan how the outlined schedule requirements are to be met. Include a project schedule and the lead time of key equipment (boiler, burner, pump, controls). Fill or copy the template below.

Work Plan – Schedule: indicate completion time required and dates (or period) for the following project stages:

1. 60% design submission for review by the Owner’s Advisor Date________________

2. 100% design submission for review by the Owner’s Advisor Date________________

3. Permit Approval Date________________

4. Equipment delivery (overall) From _________ to __________

Flares lead time _______________ Weeks

_______________ lead time _______________ Weeks

_______________ lead time _______________ Weeks

Controls lead time _______________ Weeks

4. Construction Commencement Date________________

5. Hoisting (if required) From _________ to __________

6. Flares installation From _________ to __________

7. Controls installation From _________ to __________

8. Commissioning of Flares 5 and 6 From _________ to __________

9. Substantial Completion Date________________

10. Total Performance Date________________

Warranty and Maintenance Details

In the space below (or attached to this Form of Proposal as an additional Appendix clearly titled “Warranty and Maintenance”), detail the Warranty offered which should include information on what is covered by the Warranty, and what is not, and including the timeline for which the Warranty is offered.

Describe the Proponent’s local support team and the procedure for dealing with non-critical and critical equipment issues

In addition, Proponents should include details on the Maintenance required, including who is authorized to complete the Maintenance, and how it is tied to the Warranty. Any costs for



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Maintenance and Warranty should be included in the Commercial Proposal.

Provide a recommended list of spare parts and source of supply with vendor contact and product information.

Value Added Services In the space below (or attached to this Form of Proposal as an additional Appendix clearly titled “Value Added Services”), indicate any value added services or innovative/novel approach that are proposed and would be advantageous to the City. The City has identified the following services which would be advantageous and should be highlighted where available:

a. John Zink flares b. Flares turndown ration (10:1) c. Compliance with MOE Design Standards 6 and 8 d. Additional warranty of key equipment, beyond the minimum requirements e. Common spare parts with existing infrastructure f. Maintenance requirements g. Enhanced ease of maintenance

Other value added services identified and proposed by the Proponent will be reviewed and considered by the City and the Engineer during the evaluation.

Alternative Solutions

If, in addition to proposing goods and services which meet the Requirements, the Proponent wishes to offer an alternative or alternatives, the alternative solution(s) should be described in the space provided below (or attached to this Form of Proposal as an additional Appendix clearly titled “Alternative Solutions”). Any pricing impact and benefit to the City of the alternative solution(s) should also be provided



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APPENDIX 3 COMMERCIAL PROPOSAL

Complete this Appendix 3 - Commercial Proposal in the form set out below.

Proponent to provide proposed pricing and payment terms, which should be in accordance with Part A, Section 7 of the RFP (as well as any other sections of the RFP imposing requirements as to pricing).

Please ensure Appendix 3 – Commercial Proposal is provided in a separate sealed envelope.

Item Description Amount (including PST)

1 General Conditions and Requirements $

2 Insurance Requirements $

3 Permit Requirements $

4 Engineered Lifting Plan $

5 Engineered Schematic Drawings $

6 Flares 5 and 6 Mechanical Material $

7 Electrical & Instrumentation Material $

8 Civil Material (Raised Pads) $

9 Ship Materials to Site $

10 Mobilization $

11 Crane Mobilization and Services $

12 Construction Work $

13 Flare Manufacturer on Site for 1 Week $

14 Site Clean-Up $

15 Demobilization $

16 Subtotal (including all PST) $

GST (5%) $

Total Proposal Price (including all costs, taxes and fees)

$



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APPENDIX 4

PROPONENT’S REFERENCES Complete this Appendix 4 - Proponents References in the form set out below. Client Name # 1

Address (City and Country)

Contact Name

Title of Contact

Telephone No.

E-mail Address

Length of Relationship

Type of Goods and/or Services provided to this Client

Initial Schedule and Actual work schedule including reasons for deviations

Project Budget and Actual Costs including reasons for deviations

Client Name # 2


Contact Name

Title of Contact

Telephone No.

E-mail Address



Client Name # 3


Contact Name

Title of Contact

Telephone No.

E-mail Address





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APPENDIX 5 CERTIFICATE OF INSURANCE

Appendix 5 is to be duly completed and signed by the Proponent’s insurance agent or broker as evidence of its existing insurance, along with a letter from its insurance broker or agent indicating whether or not (and, if not, then to what extent) it will be able to comply with the insurance requirements set out in the Form of Agreement, should the Proponent be selected as a successful Proponent. (Any successful Proponent will also be required to provide proof of the satisfaction of all insurance requirements prior to or concurrently with the City entering into any Agreement.)



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APPENDIX 6 DECLARATION OF SUPPLIER CODE OF CONDUCT COMPLIANCE

Complete this Appendix 6 - Declaration of Supplier Code of Conduct Compliance in the form set out below.

Purpose: All proposed suppliers are to complete and submit this form to certify compliance with the supplier performance standards set out in the Supplier Code of Conduct.

The City of Vancouver expects each supplier of goods and services to the City to comply with the supplier performance standards set out in the City’s Supplier Code of Conduct (SCC) <http://vancouver.ca/policy_pdf/AF01401P1.pdf>. The SCC defines minimum labour and environmental standards for City suppliers and their subcontractors.

Suppliers are expected to comply with the aforementioned standards upon submitting a tender, proposal, application, expression of interest or quotation to the City, or have a plan in place to comply within a specific period of time. The City reserves the right to determine an appropriate timeframe in which suppliers must come into compliance with these standards. To give effect to these requirements, an authorized signatory of each proposed vendor must complete the following declaration and include this declaration with its submission:

As an authorized signatory of ____________________________(vendor name), I declare that I have reviewed the SCC and to the best of my knowledge, ___________________________ (vendor name) and its proposed subcontractors have not been and are not currently in violation of the SCC or convicted of an offence under national and other applicable laws referred to in the SCC, other than as noted in the table below (include all violations/convictions that have occurred in the past three years as well as plans for corrective action).

Section of SCC / title of law

Date of violation /conviction

Description of violation / conviction

Regulatory / adjudication body and document file number

Corrective action plan

I understand that a false declaration and/or lack of a corrective action plan may result in no further consideration being given to the submission of ____________________________ (vendor name).

Signature:

Name and Title:



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APPENDIX 7 CORPORATE SUSTAINABILITY LEADERSHIP QUESTIONNAIRE

Complete this Appendix 7 – Corporate Sustainability Leadership Questionnaire in the form set out below. As part of the City’s Corporate Procurement Policy and related Supplier Code of Conduct described in Section 9.1 of Part A, all City vendors must meet minimum requirements related to ethical, social and environmental standards. Beyond these basic requirements, the City would like to recognize vendors that are demonstrating leadership and innovation in sustainability. In order to be able to do so, the City requires that Proponents answer the following questions. The answers provided will be evaluated as part of the Proposal evaluation described in Section 8.0 of Part A. Please keep in mind that these questions relate to your company’s internal operations and overall sustainability leadership. The City may request that the Proponent provide additional information to support any of the responses provided. If additional space is required, the Proponent may attach its response(s) to this Annex and reference the relevant question and section number. For all questions where the answer is ‘Yes’ and additional information is requested, if this information is not included in the proposal, the answer may not be evaluated. For all questions where there is a word limit, responses are to be kept within this word limit. Information in excess of the word limit may not be evaluated. Questionnaire Structure Section 1: Environmental Impact Environmental or Sustainability Policy

Reducing greenhouse gas (GHG) emissions Reducing waste Sustainable purchasing

Section 2: Social Impact Living wage employer Workplace development programs Supporting social enterprises Sustainable business

Section 3: Definitions Definitions for key terms used in this Annex.



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SECTION 1: ENVIRONMENTAL IMPACT This section of the leadership questionnaire addresses the following:

Environmental or Sustainability Policy or Statement reducing greenhouse gas (GHG) emissions reducing waste sustainable purchasing

1. Do you have a documented Environmental or Sustainability Policy or Statement?

Yes No

If no, go to question 2. If yes, please address the following: a. Attach a copy of the policy or statement to your Proposal. b. If the policy is publicly available, please provide a link to the document: ________________________________________________________

2. Does your company measure its greenhouse gas (GHG) emissions? Yes No

If yes, state total annual GHG emissions (tC02e): ______________________ 3. Has your company adopted GHG reduction targets or goals?

Yes No If yes, state target(s) and year by which they will be achieved (e.g., 33% reduction by 2020): _____________________________________________________________________________ 4. Do you report your GHG emissions to a third party? (e.g., Carbon Disclosure Project, Global

Reporting Initiative, Climate Registry, Climate Smart, Ecobase, Offsetters, etc.)

Yes No If yes, state the name of the 3rd party: _____________________________________ 5. Does your company own buildings in Metro Vancouver?

Yes No If no, skip to question 7. If yes, describe efforts in the past three (3) years to improve the energy efficiency of owned buildings in Metro Vancouver with respect to each of the elements listed below. Please limit answer to 400 words or less.



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a. equipment and lighting upgrades (e.g., HVAC, water heaters, LED lighting) b. building envelope improvements (e.g., insulation, windows)

c. staff conservation and engagement programs (e.g., turning off lights and computers, etc.

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 6. Has your company (or has any of your buildings) been recognized for building energy management

excellence by a recognized third party such as BC Hydro Power Smart, BOMA BESt, LEED, Portfolio Manager Energy Star, etc.)? Yes No

If yes, state the name(s) of the 3rd party(ies) and type of recognition: _________________________________________________________________________________________________________________________________________________________________

7. Does your company own or lease fleet vehicles and/or heavy off-road equipment to be operated in

Metro Vancouver?

Yes No In no, skip to question 9. If yes, please address the following questions: a) what size is your fleet (including heavy off-road equipment)? ______________________________________________________________________________ b) Describe actions in the past three (3) years to reduce the GHG emissions of vehicles and heavy

equipment operated in Metro Vancouver. (Actions could include: purchase of low emissions vehicles, use of alternative fuels, deployment of telematics software; driver training programs, etc.). Please limit answer to 250 words or less.

______________________________________________________________________________ _________________________________________________________________________________________________________________________________________________________

8. Does your company encourage employees to take more environmentally friendly transportation to get to work?

Yes No

If yes, describe incentives in place to encourage employees to take more environmentally friendly transportation to get to work (e.g., car sharing, secure bike parking and on-site change facilities, public transit incentives). Please limit answer to 250 words or less.

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________



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9. Describe any other initiatives undertaken in past three (3) years that have significantly reduced the

GHG emissions of your operations. Please limit answer to 250 words or less. ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 10. Does your company measure the total amount of solid waste generated by your operations

annually?

Yes No If yes, state annual solid waste figures (kg or tonnes): _________________________________ 11. Does your company have waste reduction and/or diversion targets or goals?

If yes, state targets and by what year they are to be achieved? _____________________________________________________________________________ 12. Does your company have an office or operations recycling program in place?

Yes No If yes, which materials does your company recycle - check only those that apply:

office paper plastic and glass containers soft plastic food waste/compostables batteries printer or toner cartridges Styrofoam IT equipment / electronics / mobile devices clean wood (e.g., pallets) metals

13. Describe any other initiatives undertaken in past three (3) years that have significantly reduced

waste from your operations. Please limit answer to 250 words or less. ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 14. Does your company have a Sustainable or Ethical Purchasing Policy or a Code of Conduct for

Suppliers that outlines minimum ethical labour standards that must be followed by suppliers? Yes No

In no, skip to question 16. If yes, please address the following:



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a. Attach a copy of the policy and/or code to the Proposal b. If the policy or code of conduct is publicly available, please provide a link to document:

_______________________________________________________

15. Indicate which environmentally preferable and/or sustainable goods or services your company currently purchases – check only those that apply:

Sustainable food items (e.g., Fairtrade coffee; organic produce; OceanWise seafood) Copy paper (e.g., 100 per cent post-consumer waste; Forest Stewardship Council certified; tree

free) Janitorial supplies (e.g., ECOLOGO or Green Seal certified) IT equipment (e.g., EPEAT Gold, EnergyStar qualified) Office products (e.g., ECOLOGO; recycled; non-toxic) Printing services (e.g., Forest Stewardship Council certified paper and printer) Promotional / marketing items (e.g., fair labour practices; reusable; recyclable) Courier services (e.g., use energy efficient, low carbon or alternative fuel vehicles) Catering services (e.g., serve sustainable food; employ social enterprises; use reusable serving

ware) Landscaping services (e.g., use energy efficient equipment; employ social enterprises) Other: (list)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

SECTION 2: SOCIAL IMPACT This section of the leadership questionnaire addresses the following elements:

living wage employer workplace development programs supporting social enterprises sustainable business

1. Is your company already a certified Living Wage employer, or working towards becoming one? See

definition of Living wage employer in Section 3 below. Yes No

If yes, please state either: a) date of certification; OR b) date by which you expect to become certified ____________________________________________________________________________________________________________________________________________________________________

2. Does your company provide employment and/or training opportunities for person(s) with barriers

to employment (e.g., people with addictions, disabilities, mental health issues; people who are newcomers or refugees, etc.) that go beyond the hiring practices required by law? See definition of person with barriers to employment in Section 3 below.



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Yes No

If yes, describe the program including the name of the non-profit organization or educational institution or government agency that you work with to identify potential trainees and employees; and the number of employees/trainees that work in your company. ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

3. Does your company conduct business with, or support in other ways, one or more social enterprises

(as defined in Section 3 below). Yes No

If yes, name the social enterprise(s) and describe the nature of the business conducted and/or support provided. ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 4. Is your company structure either of the following:

a. Social enterprise (as defined in Section 3 below)

Yes No If yes, state the name of the registered non-profit or co-operative (including society and/or charitable number): __________________________________________________________________________

b. Community Contribution Company (C3) (as defined in Section 3 below)

Yes No

5. Has your company’s sustainability performance been reviewed or certified by a third party? (e.g.,

B Lab, ISO14001, SA8000, Social Fingerprint, etc.)

Yes No

If yes, state the name of the third party and date of certification or date of last review:

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________



00153432v18 February 16, 2018 Page C-25

6. Describe any additional social sustainability initiatives that demonstrate your company’s commitment to the health and well-being of local communities. Please limit answers to 250 words or less.

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ SECTION 3: DEFINITIONS Living Wage Employer: Living wage employers adhere to the following criteria:

All employees – full-time, part-time and casual – are paid the current living wage rate for their region. See www.livingwageforfamilies.ca for current Metro Vancouver and Fraser Valley living wage rates.

The living wage rate calculation for an employer takes into account its employees’ total compensation package (wage + benefits). If employees receive non-mandatory benefits, the living wage rate is reduced to take this into account. External contract staff (not direct employees) who provide services to their employer on a regular and ongoing basis must also be paid a living wage.

Employees who receive incentive-based pay (tips) or commissions can be paid less than a living wage, provided their total earnings – including incentive-based pay and/or commissions – equal or exceed the living wage.

Social Enterprise: “Social enterprises are businesses owned by non-profit organizations, that are directly involved in the production and/or selling of goods and services for the [combined] purpose of generating income and achieving social, cultural, and/or environmental aims (Social Enterprise Council of Canada).” See www.socialenterprisecanada.ca. In addition to having the aforesaid combined purpose, to qualify as a “Social Enterprise” for purposes hereof, an entity must:

be a business operated by a registered non-profit or community services co-operative; have a product or service that it sells to customers; have a defined social and/or environmental mandate.

Person with Barriers to Employment:

A “person with barriers to employment” is someone who faces one or more circumstances that can lead to underemployment or unemployment. There are a wide range of circumstances that can create barriers to employment including but not limited to: addictions, disabilities, mental health issues, and being a newcomer or refugee. For purposes hereof, to qualify as a “person with barriers to employment", the employee or trainee must be participating in a recognized, pre-approved employment program for person(s) with barriers to employment run by a non-profit organization or educational institution or government agency. Community Contribution Company (C3): “Community Contribution Company” means a corporation formed under the laws of British Columbia that includes in its articles the following statement:



00153432v18 February 16, 2018 Page C-26

This company is a community contribution company, and, as such, has purposes beneficial to society. This company is restricted, in accordance with Part 2.2 of the Business Corporations Act, in its ability to pay dividends and to distribute its assets on dissolution or otherwise. Or, a company incorporated under another jurisdiction that includes in its articles substantively similar restrictions related to dividends and distribution of assets.

Refer to www.fin.gov.bc.ca/prs/ccc for more information.



00153432v18 February 16, 2018 Page C-27

APPENDIX 8 SUSTAINABILITY REQUIREMENTS QUESTIONNAIRE

1) Background The City seeks goods with the following environmentally preferable attributes:

a. energy efficient b. delivered using the most energy efficient method possible c. highest possible post-consumer recycled content d. no or minimal packaging e. carries a 3rd party eco-certification f. does not contain substances of concern or create substances of concern in its

manufacture, use or disposal g. is a Fairtrade certified agricultural good such as coffee, tea, or sugar h. is produced using fair and ethical labour practices

The Proponent is to address the sustainability requirements below regarding the environmentally preferable attributes of the product(s) being offered:

a. Environmentally Preferable Products – Goods b. Fleet GHG Reductions c. Energy Efficiency – Services d. Waste Reduction – Services e. Social Impact

2) Environmentally Preferable Products – Goods

The City prefers to purchase environmentally preferable good(s) including, but not limited to, good(s) that:

a. have the highest possible post-consumer waste recycled content (PCW) b. carry a 3rd party eco-certification (such as ECOLOGO or Green Seal) c. do not contain substances of concern or create substances of concern during their

manufacture, use or disposal. Please address the following requirements in the Proposal: 1. Indicate in the table below the percentage of post-consumer waste recycled content

(PCW) present in the goods being offered. Pre-consumer and/or post-industrial material content should not be included in the post-consumer percentage. See section 5 for definition.

Product Percent post-

consumer recycled content (PCW)

Not applicable to product type (N/A)

Product A Product B Etc.



00153432v18 February 16, 2018 Page C-28

2. List any 3rd party eco-certification(s) carried by the goods(s) being offered (see section 5

for definition): 3. Indicate whether the good(s) contain any substances of concern or create any substances

of concern in their manufacture, use or disposal. See section 5 for definition.

4. Please describe any additional environmentally preferable attributes of the good(s) offered. Limit response to 250 words.

5. Definitions Post-consumer waste recycled content (PCW): is the amount of material in a product that has completed its intended use as a consumer item (such as a sheet of copy paper or a plastic bottle), has been diverted from the waste stream by having been collected in a residential or commercial recycling program, and has been incorporated into a new product. Ideally, PCW is verified by a third-party organization. Third (3rd) party eco-certification refers to a type 1 eco-label that is a voluntary, multiple-criteria based, third party program that awards a license that authorizes the use of environmental labels on products – indicating overall environmental prefer-ability of a product within a particular product category based on life cycle considerations. Examples include: ECOLOGO, GREENGUARD, Green Seal, etc. Substances of concern: The following are substances of concern to the City due to their adverse effects on the environment including human, plant and animal health. Good(s) offered should:

• not contain “persistent bioaccumulative and toxic” (PBT) chemicals such as hexachlorobenzene, DDT, PCBs, mercury, etc). See http://www.epa.gov/pbt/pubs/cheminfo.htm for more information;

• not contain heavy metals of concern such as lead, mercury, nickel, cadmium, etc.; and • not create dioxins during their manufacture, use or disposal.

Evaluation Matrix Desired Requirement Score Answer Percent post-consumer recycled content

1 Up to 30 per cent 3 30 to 50 per cent 5 Over 50 per cent

3rd party certification 5 Carries a 3rd party eco-certification such as:

- ECOLOGO - Blue Angel - Green Guard - Forest Stewardship Council - Certified organic



00153432v18 February 16, 2018 Page C-29

- Fairtrade certified Substances of concern 0

Contains one or both of substances of concern and/or creates substance of concern in manufacture, etc.

5 Does not contain substances of concern Additional environmental attributes

1 3 or 5 Opportunity for proponent to highlight other positive environmental attributes.

3) Fleet GHG Reductions

The City of Vancouver is committed to reducing corporate and community greenhouse gas emissions. The City prefers that proponents deliver City goods and services using energy efficient and clean burning vehicles and equipment. The proponent is required to include the following information in the proposal:

1. Describe the number and type of vehicles and/or equipment to be used to deliver the service (e.g.,

flatbed truck, delivery truck, pumper truck).

2. Provide the following information on the company’s fleet management practices:

a. How many fleet vehicles does your company own/operate? b. What percentage of the fleet is comprised of low emissions vehicles (hybrid, electric and/or

low carbon fuel)? c. Is your fleet green fleet certified by a third party (e.g., Fraser Basin Council’s E3 fleet,

Coalition for Green Fleet Management’s CleanFLEET program, Smart Fleet, etc.)? a. If yes, name the certification body and state the level of certification, including

the highest level of certification achievable. d. Has your company implemented any of the following GHG reduction strategies:

(i) Anti-idling policy Yes No (ii) Fuel efficient driver training Yes No (iii) Vehicle/equipment right-sizing Yes No (iv) GPS or Telematics software to aid in trip planning Yes No

3. How do you propose to reduce the GHG emissions required to deliver the goods and/or services

year-over-year for the life of the contract? Describe specific actions, initiatives and time lines.

4. GHG reporting

a. Does your company track fuel use on a fleet basis? Yes No b. If yes, please provide a summary of the annual fuel use for the past three

years:___________________________________________________________________________________________________________________________________

c. Does your company track fuel use on a per vehicle or unit basis? Yes No d. Are you able to track fuel use for COV-related activities? Yes No



00153432v18 February 16, 2018 Page C-30

Evaluation Matrix :

Requirement Criteria Score Response

Fleet Management Percent of fleet comprised of low emissions vehicles

1 Less than 25

3 25 to 50

5 Greater than 50 per cent

Fleet certification 0 No certification

1 First level certified

3 Mid-range

5 Certified to highest standard (gold, etc.)

Management programs

1 If one out of 4

3 If 2 out of 4

5 If 3 – 4

GHG Reductions Plan for reducing emissions over life of contract

1 General, vague or unrealistic plans

3 Approach seems reasonable; have addressed the issue

5 Innovative ideas; have a concrete plan with time line.

GHG reporting Reporting elements

(a. through d.)

O

1 pt

No

For each Yes (a. through d.) to maximum of 4.

4) Energy Efficiency – Services

The City prefers that Proponents use the most energy efficient equipment possible to deliver the service and/or use a viable low carbon alternative. 1. Describe the type of equipment to be used and the fuel type (e.g., electricity, diesel,

battery, etc.)



00153432v18 February 16, 2018 Page C-31

2. For each type of equipment to be used, provide information to demonstrate that the equipment is the most energy efficient possible (e.g., ENERGY STAR qualified; 100 per cent solar powered). See definition below.

3. Are you able to propose a low carbon alternative to the use of equipment that uses fuel or

electricity? Yes No

If yes, describe the alternative in detail and how it reduces energy consumption: 4. Definitions Energy Efficient Ways to demonstrate energy efficiency, include, but are not limited to the following types of measures:

ENERGY STAR qualified, position on the EnerGuide label “energy consumption indicator” (e.g., above 50%), derives 100 per cent of energy from renewable sources (e.g., solar)

Proposed Evaluation Framework Requirement Score Response Fuel type 1, 3 or 5 1 – gas or diesel

3 – natural gas, biodiesel 5 – renewable, solar, biodiesel

Energy efficiency of equipment

1, 3 or 5 1 – general information provided; 3 – provide information; 50 to 75 per cent on Energuide 5 – ENERGY STAR qualified, above 75% on Energuide; renewable energy

Low carbon alternative 1, 3 or 5 1 – general statements 3 – provides some level of detail 5 – provides excellent detail and option is viable.

5) Waste Reduction – Services

The City prefers that the Proponent minimizes the waste generated in delivering the service(s) offered.

1. Describe the types and amount of solid waste that will be generated in delivering the service.

2. Describe what waste management plan will be implemented to minimize waste generated and divert as much waste as possible from the landfill or incinerator.



00153432v18 February 16, 2018 Page C-32

3. Highlight any innovative suggestions for significantly reducing the amount of waste generated through process changes, salvage, reuse, etc.

4. Describe ability to track and report on the amount of waste generated (in kg or tonnes or equivalent).

Proposed Evaluation Matrix Requirement Score Answer Types and amount of solid waste 1 Barely able to address types and amounts

of waste 3 Able to describe in reasonable detail types

and amounts of waste 5 Demonstrate detailed understanding of

types and amounts of solid waste generated

Waste management plan 1 Provides general statements 3 Has addressed some of the elements of a

waste management plan; still lacks details.

5 Provides detailed waste management plan to minimize waste; has innovative ideas for process improvements that will significantly reduce waste.

Ability to track and report on amount of waste

1 Limited ability to track and report; does not seem willing or interested in figuring it out.

3 Some ability to track and report; willing to figure out.

5 Demonstrated ability to track report; has experience tracking; appears very willing to customize approach for COV

6) Social Impact The City’s Healthy City Strategy focuses on developing a healthy city for all including the creation of meaningful and supported employment for person(s) with barriers to employment. As such, the City strongly encourages proposals that incorporate the use of a Social Enterprise and/or provide employment or training opportunities to one or more person(s) with barriers to employment either engaged in the design services, manufacture of gas flares, delivery of gas flares, or on site construction.

As part of its proposal, the Proponent should include a work plan addressing how the Proponent proposes to include the use of a Social Enterprise and/or Person(s) with Barriers to Employment in the delivery of the product or service. The work plan should:

a. define the scope and type of work to be delivered by the Social Enterprise and/or Person(s) with Barriers to Employment;



00153432v18 February 16, 2018 Page C-33

b. describe the training and supervision to be provided to the Social Enterprise and/or Person(s) with Barriers to Employment;

c. state the proposed total person hours per month to be allocated to the Social Enterprise and/or Person(s) with Barriers to Employment; and

d. state the total person hours per month required to deliver the entire contract. e. describe ability to track and report on the total person hours per month required to

deliver the service and the total person hours per month delivered by the Social Enterprise or Person(s) with Barriers to Employment.

f. If the Social Impact Work Plan involves a Social Enterprise, in addition to 1(a)–(e) above, then describe the Social Enterprise, including: (i) the products and services the Social Enterprise offers; (ii) the name of the non-profit organization or community services co-operative that

owns or operates the Social Enterprise; (iii) a brief description of the social, environmental or cultural mandate of the non-

profit organization or community services co-operative; and (iv) the barriers to employment currently being addressed by the Social Enterprise.

g. If the Social Impact Work Plan involves employing or training Person(s) with Barriers to Employment, in addition to Section 1(a) – (e) above, then describe the following: (i) the name of the employment or training program the Proponent and/or the

employee or trainee is participating in (e.g., ACCESS/Bladerunners); and (ii) the barriers to employment being addressed by the employment or training

program.

1. Definition of Social Enterprise “Social enterprises are businesses owned by non-profit organizations, that are directly involved in the production and/or selling of goods and services for the [combined] purpose of generating income and achieving social, cultural, and/or environmental aims (Social Enterprise Council of Canada).” See www.socialenterprisecanada.ca. In addition to having the aforesaid combined purpose, to qualify as a “Social Enterprise” for purposes hereof, an entity must:

be a business operated by a registered non-profit or community services co-operative;

have a product or service that it sells to customers; have a defined social and/or environmental mandate.

2. Definition of Person with Barriers to Employment

A ’person with barriers to employment’ is someone who faces one or more circumstances that can lead to underemployment or unemployment. There are a wide range of circumstances that can create barriers to employment including but not limited to: addictions, disabilities, mental health issues, and being a newcomer or refugee. For the purposes hereof, to qualify as a person with barriers to employment, the employee or trainee must be participating in a recognized, pre-approved employment program for person(s) with barriers to employment run by a non-profit organization or educational institution or government agency. Evaluation Matrix



00153432v18 February 16, 2018 Page C-34

Desirable Requirements Score Response 1. Quality of Plan – degree to which plan

addresses elements requested (1a and 1b.)

1 General response; lacks detail; little effort made to address elements.

3 Has some good detail; addresses a number of the elements; still lacks some key details.

5 Is very specific; Proponent has given plan a lot of thought; is specific about type of work, hours, etc.

2. Per cent of total person-hours to be contracted to Social Enterprise or allocated to People with Barriers to Employment (1c. and 1d.)

1 3 5

less than ten percent ten to 20 per cent higher than 20 per cent

3. Ability to track & report on total person-hours for Social Impact Work Plan (1e.)

1 Willing to discuss tracking; but no details; vague, non-specific discussion.

3 able to track – but no details 5 able to track – provide details

4. Social impact a. Types of barriers being addressed b. Mandate of non-profit or co-op that

owns the Social Enterprise

Types of barriers being addressed are legitimate and mandate of non-profit or co-op supports Healthy City Strategy. Higher score if focussing on highest need areas as identified in Healthy City Strategy.



00153432v18 February 16, 2018 Page C-35

APPENDIX 9 PERSONAL INFORMATION CONSENT FORM(S)

Complete one copy of this Appendix 9 - Personal Information Consent Form(s), in the form set out below, for each key personnel for whom a CV or other information regarding employment history and qualifications has been included in the Proposal.

PERSONAL INFORMATION CONSENT FORM

RFP

Reference #PS20171423

Title: DESIGN-BUILD REPLACEMENT LANDFILL GAS FLARE REPLACEMENT AT THE VANCOUVER LANDFILL

With the provision of my signature at the foot of this statement I,

(Print Name)

consent to the indirect collection from

(Print Name of Proponent)

of my personal information in the form of a work history, resume or summary of qualifications.

In consenting to this indirect collection, I understand that my personal information, so collected, will be used by the City for the sole purpose of evaluating the submitted response to the above-noted procurement process. I understand further that my personal information, once collected by the City, will be handled by the City in accordance with the provisions of the (BC) Freedom of Information and Protection of Privacy Act.

) ) Signature ) Date



00153432v18 February 16, 2018 Page C-36

APPENDIX 10 SUBCONTRACTORS

Complete this Appendix 10 - Subcontractors in the form set out below by listing all of the subcontractors that the Proponent proposes to use in carrying out its work under an Agreement, or state that the Proponent does not propose to use any subcontractors.

If selected to enter into an Agreement with the City, the Proponent may be limited to using subcontractors listed in its Proposal. If the City objects to a subcontractor listed in a Proposal, the City may permit a Proponent to propose a substitute Subcontractor acceptable to the City.

Subcontracted Scope

Subcontractor

Contact (name, title, email, telephone no.)

Approximate Percent of the Work to be Subcontracted

The Subcontractor’s Relevant Experience (identify at least three similar projects within the last five years, including the client)

1. Project Name:

Client:

Nature of Work:

Value:

Client Contact:

2. Project Name:

Client:

Nature of Work:

Value:

Client Contact:

3. Project Name:

Client:

Nature of Work:

Value:

Client Contact:



00153432v18 February 16, 2018 Page C-37

APPENDIX 11 PROPOSED AMENDMENTS TO FORM OF AGREEMENT

Complete this Appendix 11 – Proposed Amendments to Form of Agreement in the form set out below by detailing any proposed amendments to the Form of Agreement. If no amendments to the Form of Agreement are proposed, state “none”. It is at the City’s sole discretion whether or not these proposed amendments will be considered for the Form of Agreement.

Section / General Condition Proposed Amendment Rationale and Benefit



00153432v18 February 16, 2018 Page C-38

APPENDIX 12 FORM OF CONSENT OF SURETY

Attached as Appendix 12 to this Form of Proposal the Proponent’s Consent of Surety, prepared by the Proponent’s surety company.

PROJECT: RFP No. PS20171423 DESIGN-BUILD REPLACEMENT LANDFILL GAS FLARE STACKS AT THE VANCOUVER LANDFILL

Should it be required, we the undersigned Surety Company do hereby undertake to become bound as a surety in an approved Contract Performance Bond and Labour and Material Payment Bond, each in the amount of fifty percent (50%) of the awarded Contract Price for the fulfillment of a Contract, which may be awarded to _________________________________ at the Proposal Price (or another offered price) set forth in the attached Proposal, which Performance Bond and Labour and Material Payment Bond we understand are to conform to the applicable CCDC forms and be filed with the City within 10 Working Days of receipt of Notice to Lead Proponent, unless otherwise directed by the City.

We hereby further declare that the undersigned Surety Company is legally entitled to do business in the Province of British Columbia and that it has a net worth over and above its present liabilities and the amounts herein set forth.

The Common Seal of ________________________

was hereto affixed in the presence of:

__________________________________________



00153432v18 February 16, 2018 Page C-39

APPENDIX 13 PROOF OF WORKSAFEBC REGISTRATION

Attached as Appendix 13 to this Form of Proposal proof of valid WorkSafeBC registration.



00153432v18 February 16, 2018 Page C-40

APPENDIX 14 CONFLICTS; COLLUSION; LOBBYING

Complete this Appendix 14 – Conflicts; Collusion; Lobbying in the form set out below by setting out any exceptions to the declarations in Section 9 of the Legal Terms and Conditions attached as Appendix 1 to this Form of Proposal or indicate that there are no exceptions, as applicable.

Exceptions to Declaration as to no Conflict of Interest in RFP Process (Section 9.1 of Legal Terms and Conditions)

Exceptions to Declaration as to No Conflict of Interest Respecting Proposed Supply (Section 9.2 of Legal Terms and Conditions)

Exceptions to Declaration as to No Collusion (Section 9.3 of Legal Terms and Conditions)


PART D - FORM OF AGREEMENT

#165542v7 AGT1 February 16, 2018

PART D FORM OF AGREEMENT

DESIGN-BUILD LANDFILL GAS FLARE REPLACEMENT AT THE VANCOUVER LANDFILL

DESIGN-BUILD AGREEMENT

between

[DESIGN-BUILDER NAME]

and

CITY OF VANCOUVER

[DATE]



February 16, 2018 Page AGT2

TABLE OF CONTENTS

Page

ARTICLE A-1 DESIGN SERVICES AND THE WORK ................................................................ 3

ARTICLE A-2 AGREEMENTS AND AMENDMENTS ................................................................. 4

ARTICLE A-3 CONTRACT DOCUMENTS ............................................................................ 4

ARTICLE A-4 CONTRACT PRICE .................................................................................... 5

ARTICLE A-5 PAYMENT .............................................................................................. 5

ARTICLE A-6 RECEIPT OF AND ADDRESSES FOR NOTICES IN WRITING ..................................... 5

ARTICLE A-7 LAW OF CONTRACT .................................................................................. 6

ARTICLE A-8 SUCCESSORS AND ASSIGNS ......................................................................... 6

ARTICLE A-9 TIME OF THE ESSENCE .............................................................................. 6

SCHEDULE 1 SUPPLEMENTARY GENERAL CONDITIONS ........................................................... 9

SCHEDULE 2 OWNER’S STATEMENT OF REQUIREMENTS ....................................................... 49

SCHEDULE 3 SCHEDULE OF PRICES ................................................................................ 50

SCHEDULE 4 SUBCONTRACTORS AND SUPPLIERS ............................................................... 51

SCHEDULE 5 PROJECT SCHEDULE .................................................................................. 52

SCHEDULE 6 PERFORMANCE AND LABOUR AND MATERIAL PAYMENT BONDS ............................. 53

SCHEDULE 7 INSURANCE CERTIFICATE ............................................................................ 54

SCHEDULE 8 CITY PRE-CONTRACT HAZARD ASSESSMENT FORM ............................................. 55

SCHEDULE 9 CONTRACTOR PRE-CONTRACT HAZARD ASSESSMENT FORM .................................. 56

SCHEDULE 10 LANDFILL GAS SAFE WORK PROCEDURE OVERVIEW .......................................... 70

SCHEDULE 11 CONTRACTOR SAFETY ABSOLUTES .............................................................. 71

SCHEDULE 12 TRANSFER AND LANDFILL OPERATIONS’ SITE SAFETY ORIENTATION/AGREEMENT .... 72




DESIGN-BUILD AGREEMENT

THIS DESIGN-BUILD AGREEMENT (the “Agreement”) dated for reference [insert date] is entered into

BETWEEN: CITY OF VANCOUVER 453 West 12th Avenue Vancouver, British Columbia V5Y 1V4

(the “City”)

OF THE FIRST PART

AND:

[INSERT NAME OF DESIGN-BUILDER] [insert address]

(the “Design-Builder”)

OF THE SECOND PART

BACKGROUND

A. The City of Vancouver – Engineering Services Department requires the design, supply, and installation of two new gas flares at the Vancouver Landfill in Delta, BC.

THE CITY AND THE DESIGN-BUILDER NOW AGREE AS FOLLOWS:

ARTICLE A-1 DESIGN SERVICES AND THE WORK

The Design-Builder shall:

1.1 provide the Design Services and perform the Work for the installation of the two landfill gas flares at the Vancouver Landfill (“Landfill”), located at 5400 72nd Street in Delta, British Columbia (which is the Place of the Work), in respect of which Work, [name] is acting as the Consultant (subject to replacement by the Design-Builder pursuant hereto), and in respect of which Work CH2M Hill Canada Limited is acting as, and is, the Payment Certifier and Owners Advisor.

1.2 do and fulfill everything indicated by the Contract Documents; and

1.3 subject to adjustment to the Contract Time as provided for in the Contract Documents, attain Substantial Completion of the Work, as certified by the Payment Certifier, by the [day] day of [month], [year], in accordance with the Project Schedule, included as a schedule to this Agreement.




ARTICLE A-2 AGREEMENTS AND AMENDMENTS

2.1 The Contract supersedes all prior negotiations, representations, or agreements, either written or oral, relating in any manner to the Design Services or the Work, including any tender documents that are not expressly listed in Article A-3 of this Agreement.

2.2 The Contract may be amended only as provided in the Contract Documents.

ARTICLE A-3 CONTRACT DOCUMENTS

3.1 The following are the Contract Documents referred to in Article A-1 of this Agreement, whether or not attached to this Agreement:

(a) this Agreement:

(b) the “Definitions” and “General Conditions of the Design-Build Stipulated Price Contract” contained within standard construction document CCDC 14 – Design-Build Stipulated Price Contract, 2013 edition, not attached but incorporated by reference;

(c) the following schedules to this Agreement:

(i) Schedule 1 – Supplementary General Conditions (the “Supplementary General Conditions”)

(ii) Schedule 2 – Owner’s Statement of Requirements;

(iii) Schedule 3 - Schedule of Prices (the “Schedule of Prices”);

(iv) Schedule 4 - Subcontractors and Suppliers;

(v) Schedule 5 – Project Schedule (the “Project Schedule”);

(vi) Schedule 6 – Performance and Labour and Material Payments Bonds;

(vii) Schedule 7 – Insurance Certificate;

(viii) Schedule 8 – City Pre-Contract Hazard Assessment Form;

(ix) Schedule 9 – Contractor Pre-Contract Hazard Assessment Form;

(x) Schedule 10 – Landfill Gas Safe Work Procedure Overview;

(xi) Schedule 11 – Contractor Safety Absolutes;

(xii) Schedule 12 – Transfer and Landfill Operations Site Safety Orientation/Agreement;

(d) the document submitted by the Design-Builder, dated [insert], titled [insert] (incorporated by reference) (the “Design-Builder Document”);

(e) the traffic management plan provided by the Design-Builder to the City (incorporated by reference);

(f) the Place of the Work-specific safety and health plan provided by the Design-Builder to the City (incorporated by reference); and




(g) the quality management plan provided by the Design-Builder to the City.

3.2 Capitalized terms used in the Contract Documents will have the meanings ascribed to such terms in the Contract Documents.

ARTICLE A-4 CONTRACT PRICE

4.1 The Contract Price to do, perform and supply all the Design Services and the Work in accordance with, and perform all the obligations specified by, the Contract Documents is [insert price without GST], plus GST of [insert amount], for a total Contract Price of [insert total amount, including GST].

4.2 The Contract Price is inclusive of GST, PST and all other taxes, and all duties assessments, charges and fees, permit and inspection costs, and WorkSafeBC assessments relating to the Design Services or the Work. For the avoidance of doubt, the Contract Price includes, without limitation, all PST on materials, other Products and Construction Equipment.

4.3 The PST, GST and other taxes, duties, assessments, charges and fees included in the Contract Price will be remitted by the Design-Builder to the applicable authorities as and when the City pays the Contract Price to the Design-Builder or as earlier required by applicable law.

4.4 All amounts are in Canadian dollars.

4.5 The Contract Price shall be subject to adjustments as provided for in the Contract Documents.

4.6 For purposes of the Contract Documents, “GST” means the tax payable and imposed pursuant to Part IX of the Excise Tax Act (Canada), as amended or replaced from time to time, and “PST” means the provincial sales tax payable and imposed pursuant to the Provincial Sales Tax Act (British Columbia), as amended or replaced from time to time.

ARTICLE A-5 PAYMENT

5.1 Subject to the terms and conditions of the Contract Documents, the City will pay the Contract Price to the Design-Builder in consideration of the performance of the Design Services and the Work.

5.2 The payment for any Design Services or Work under this Contract made to the Design-Builder by the City will not be construed as an acceptance of any Design Services or Work being in accordance with the Contract Documents.

5.3 Should either party fail to make payments as they become due under the terms of the Contract Documents, interest at the Bank Rate plus two percent (2%) per annum on such unpaid amounts will also become due and payable until payment. Such interest will be compounded on a monthly basis. The “Bank Rate” for these purposes is the rate established by the Bank of Canada from time to time as the minimum rate at which the Bank of Canada makes short term advances to Canadian chartered banks.

ARTICLE A-6 RECEIPT OF AND ADDRESSES FOR NOTICES IN WRITING

6.1 Except as otherwise expressly provided in the Contract Documents, communications between the parties hereto or between them and the Payment Certifier will be in writing and may be delivered by hand or sent by electronic transmission or by courier or registered mail:

(i) to the City at:




City of Vancouver 453 West 12th Avenue Vancouver, British Columbia V5Y 1V4

Attention: [insert name] [insert title] Email: [insert]; or

(ii) to the Design-Builder at:

; or

(iii) to the Payment Certifier at:

CH2M Hill Canada Limited Metrotower II – Suite 2100, 4720 Kingsway Burnaby, British Columbia, V4H 4N2

or to such other person or address of which one party may advise the others in writing from time to time or at any time, and each such communication will be deemed to be received by the recipient:

(A) on the date of delivery, if delivered by hand: to the individual, if the recipient is an individual; to a partner, if the recipient is a partnership; or to an officer of the corporation, if the recipient is a corporation; or

(B) on the day following transmission, if sent by electronic transmission and confirmed by documentation of successful transmission or receipt of an email reply effectively acknowledging delivery; or

(C) one Working Day after the date of confirmed delivery, if sent by courier or registered mail.

ARTICLE A-7 LAW OF CONTRACT

The laws of British Columbia will apply to and govern the Contract Documents and the courts of British Columbia will have jurisdiction over all disputes not resolved by mediation or arbitration.

ARTICLE A-8 SUCCESSORS AND ASSIGNS

The Contract shall enure to the benefit of and be binding upon the City and Design-Builder and their respective successors and permitted assigns.

ARTICLE A-9 TIME OF THE ESSENCE

All time limits stated in this Contract are of the essence of the Contract.

IN WITNESS WHEREOF the parties hereto have executed this Agreement on the date first herein above written.




CITY OF VANCOUVER by its authorized signatories: Signature: Name: Title: Category Manager, Civil Construction, Infrastructure, and Building Improvements Signature: Name: Title: Chief Purchasing Official Signature: Name: Title: General Manager, Engineering Services Department Signature: Name: Title: Director, Legal Services Department [INSERT NAME OF DESIGN-BUILDER] by its authorized signatories: Signature: Name: Title: Signature: Name: Title:




Proof of authority in the form of a certified copy of a resolution naming the person or persons in question as authorized to sign the Agreement for and on behalf of the corporation or partnership, who are parties to this Agreement, shall be attached.




SCHEDULE 1 SUPPLEMENTARY GENERAL CONDITIONS

(SUPPLEMENTARY GENERAL CONDITIONS ARE MODIFICATIONS TO CCDC 14 -2013)

INTRODUCTION

1.1.1 These Supplementary General Conditions amend the “Definitions” and the “General Conditions of the Design-Build Stipulated Price Contract” contained within standard construction document CCDC 14 – Design-Build Stipulated Price Contract, 2013 edition (“CCDC 14”), available for download at http://www.ccdc.org/downloads/index.html. Any reference in the Contract Documents to “General Conditions” or “GC” means the General Conditions contained in CCDC 14 as amended by these Supplementary General Conditions. Whenever there is a conflict between these Supplementary General Conditions and the other Contract Documents or wherever the Contract Documents are silent and these Supplementary General Conditions speak to a particular issue or matter, the provisions of these Supplementary General Conditions shall take precedence.

1.1.2 Unless the context dictates otherwise and to the extent not otherwise defined in the Contract Documents, capitalized terms used in these Supplementary General Conditions have the meanings given thereto in CCDC 14.

1.1.3 To the extent that the Lien Act (as defined below) expressly forbids parties from contracting out of all or some of the provisions of the Lien Act then, to the extent that those provisions of the Lien Act apply, such provisions of the Lien Act shall take precedence over any provision of the Contract Documents that is determined to contradict or contravene such provisions of the Lien Act, but only to the extent of such contradiction or contravention.

AMENDMENTS TO THE DEFINITIONS

The following amendments are made to the “Definitions” in CCDC 14:

Delete the definition of “Consultant” replace with the following:

The Consultant is the person or entity designated by the Design-Builder to the City as being responsible for the performance of the Design Services in accordance with the Contract Documents and may be the same person or entity as the Design-Builder. The Consultant must be an architect, engineer or other entity licensed to practice in the province of British Columbia to provide the Design Services and coordinate the provision of the Design Services of all other consultants employed by the Design-Builder.

Add the following at the end of the definition of “Contract”:

The Contract supersedes all prior negotiations, representations or agreements, either written or oral, except to the extent included in the Contract Documents or expressly incorporated by reference into the Contract by an actual reference to the same in Article A-3 of the Agreement – CONTRACT DOCUMENTS.

Delete the definition of “Contract Documents” replace with the following:

The Contract Documents consist of those documents listed in Article A-3 of the Agreement - CONTRACT DOCUMENTS, those documents expressly incorporated by reference into the Contract by an actual reference to the same in Article A-3 of the Agreement – CONTRACT DOCUMENTS, and amendments agreed upon in writing between the parties together with all




other documents, schedules and additions mutually agreed to or settled by the parties from time to time in respect of the Contract.

Delete the definition of “Design Services” replace with the following:

Design Services means all professional design and related services and contract administration services required by, or reasonably inferable from, the Contract Documents.

Delete the word “Owner” and the definition of “Owner” and replace with the following:

“Owner” or “City”

“Owner” and “City” each mean the entity identified as the “City” in the Agreement (represented as stated therein or otherwise) or the City’s authorized agent or representative, as designated to the Design-Builder in writing. However, “Owner” and “City” each expressly do not include the Payment Certifier and expressly do not include the City of Vancouver acting in its capacity as a municipal regulatory authority.

Delete the definition of “Owner’s Statement of Requirements” and replace with the following:

The Owner’s Statement of Requirements consists of the requirements for the Design Services and the Work set out as Schedule 2 of the Agreement, and in and any amendments thereto agreed upon by the parties.

Delete the definition of “Payment Certifier” and replace with the following:

Payment Certifier means the person or entity identified as such in the Agreement or such other person or entity as is named as such from time to time by the City, and the Payment Certifier may be the City

Delete the definition of “Substantial Performance of the Work” and replace with the following:

Substantial Performance of the Work shall have the same meaning as “substantial performance” of the Agreement, as determined under Section 1(2) of the Lien Act.

Delete the definition of “Work” and replace it with the following:

Work means the total construction and related services required by the Contract Documents or properly inferable therefrom, but excludes the Design Services.

Add the following definitions:

Applicable Laws

Applicable Laws means all applicable federal, provincial and municipal laws, bylaws, codes, rules, regulations, policies and requirements applicable to the Design Services, the Work and the Project.

Certificate of Completion

Certificate of Completion means the certificate under section 7 of the Lien Act stating that work under a contract or subcontract has been completed and includes an order made under section 7(5) of the Lien Act.




Environmental Law

Environmental Law means any applicable law relating to the protection of the environment or occupational health and safety including those pertaining to (a) reporting, licensing, permitting, investigating, remediating and cleaning up in connection with any presence or release, or the threat of the same, of Hazardous Substances, and (b) the generation, manufacture, processing, distribution, use, re-use, treatment, storage, disposal, transport, labelling, handling and the like of Hazardous Substances.

Final Certificate for Payment

Final Certificate for Payment means the certificate issued on Total Performance of the Work.

Hazardous Substance

Hazardous Substance means any contaminant, waste, hazardous substance, hazardous waste, or dangerous goods in such quantities and concentrations as contravene applicable limitations under Environmental Law and that may impair the environment, injure or damage property or plant or animal life or harm or impair the health of any individual.

Holdback

Holdback means a holdback required by the Lien Act.

Lien or Liens

Lien or Liens means a lien under the Lien Act.

Lien Act

Lien Act means the Builders Lien Act (British Columbia) and any additional successor or replacement legislation which may be passed that is applicable to the Place of the Work.

Site Labour Disturbance

Site Labour Disturbance means any strike, lock-out or labour disturbance, including those resulting from any jurisdictional or non-affiliation issues, involving employees, whether or not members of a trade union, of the Design-Builder, any Subcontractor, any Supplier, or any of their respective subcontractors of any tier, which delays or in any way adversely affects the performance and completion of Work at the Place of the Work or the Design Services.

Total Performance of the Work

Total Performance of the Work occurs when the entirety of the Design Services and the Work has been satisfactorily performed and is so certified by the Payment Certifier.

Trade Union Council

Trade Union Council means a council or association of trade unions of which employees of the Design-Builder or a Subcontractor are members

WorkSafeBC Rules

WorkSafeBC Rules means the Workers Compensation Act (British Columbia) and the regulations thereunder, including without limitation the WorkSafeBC Occupational Health and Safety




Regulation (British Columbia), and all amendments made to such act and regulations and in force from time to time, and any statute or regulation that may be passed which supplements or supersedes such regulations.

ALTERATION OF GENERAL CONDITIONS AND ADDITIONAL CONDITIONS

The following amendments are made to the “General Conditions of the Design-Build Stipulated Price Contract” in CCDC 14:

GC1.1 CONTRACT DOCUMENTS

GC1.1.6.1 is deleted in its entirety and replaced as follows:

.1 the order of priority of documents, from highest to lowest, shall be:

the Agreement between the City and the Design-Builder (excluding its schedules);

these Supplementary General Conditions;

the Definitions from CCDC 14;

the General Conditions from CCDC 14;

the Owner’s Statement of Requirements;

the Construction Documents, after they have been accepted by the City;

the other schedules to the Agreement between the City and the Design-Builder;

the other Contract Documents (except for the below document); and

the Design-Builder Document.

GC1.1.7 is amended by deleting the last sentence thereof.

GC1.1.8 is deleted in its entirety and replaced as follows:

1.1.8 The Design-Builder shall grant and shall procure that each Consultant or Other Consultant shall, automatically and without additional consideration, grant to the City an irrevocable, perpetual, royalty-free license to, itself and through contractors and agents, for any purpose in connection with the Project, use, copy, amend, reproduce, modify and create derivative works of all designs, plans, sketches, Drawings, graphic representations, documents and Specifications generated as part of, or constituting outputs of, the Design Services, and the City may retain copies of all of the same for such purpose.


1.1.10 The Design-Builder represents and warrants that Design Services or their outputs will not infringe, misappropriate or misuse any copyright, patent, trade-mark, trade secret, or confidential or proprietary information of a third party. The Design-Builder shall defend, indemnify and hold the City harmless from and against any and all damage, liability, cost and expense incurred by the City in connection with any claim by a third party that a Design Service caused, constituted or resulted in an infringement,




misappropriation or misuse of its copyright, patent, trade-mark, trade secret, or confidential or proprietary information.

GC1.6 ADVERTISING

GC1.6 is added as follows:

GC1.6 ADVERTISING

1.6.1 The Design-Builder will obtain the City’s prior written approval for any public advertising, press release or other general publicity matter, in which the name, logo or trademarks of the City or any related person are mentioned or used or in which words are used from which any connection with the City may be inferred. The Design-Builder will not allow or permit any public ceremony in connection with the Work or the Design-Services without the permission of the City provided in writing. The Design-Builder will not erect or permit the erection of any sign or advertising without the prior written approval of the City.

GC2.4 ROLE OF THE PAYMENT CERTIFIER

GC2.4.1 is deleted in its entirety and replaced with the following:

2.4.1 The Payment Certifier will be the “payment certifier” pursuant to the Lien Act. Based on the Payment Certifier’s observations and evaluation of the Design-Builder’s applications for payment and the Payment Certifier’s review of the status of work, including as against the Project Schedule, the Payment Certifier will issue certificates of payment and will issue each Certificate of Completion and the Final Certificate for Payment.

GC2.4.5 is amended by deleting the words “Article A-5 of the Agreement – PAYMENT,”

GC2.4.10 is added as follows:

2.4.10 Nothing in GC2.4 shall derogate from or affect the terms and provisions of any contractual or other legal relations between the City and the Payment Certifier, and such contractual and other legal relations shall in all cases take precedence over GC2.4 in the event of a conflict.

GC2.4.8 is deleted in its entirety.

GC2.5 OWNER’S REVIEW OF THE DESIGN AND THE WORK


2.5.6 The Payment Certifier may:

.1 review and monitor the Design-Builder’s performance of any work for conformance with the requirements of the Contract, including review and monitor the following:

(a) the Design-Builder’s (or Consultant’s) submittals; and

(b) any and all construction activities; and




.2 perform or arrange for the performance of any tests, checks, and inspections of the Work as the City may reasonably request whether or not specifically required by the Contract Documents.

Should the Payment Certifier be required to make more than one review of rejected work or should the Payment Certifier perform additional reviews due to failure of the Design Services or the Work to comply with the status of completion asserted by the Design-Builder in an application for payment, the Design-Builder is required to compensate the City for such additional Payment Certifier services including expenses incurred. Adjustment for such compensation should be made as outlined under PART 6 - CHANGES IN THE CONTRACT.


2.5.7 Review, monitoring and/or approval by the Payment Certifier or City of the Design-Builder’s performance of the Contract shall not relieve the Design-Builder of its sole responsibility and liability to the City for the proper performance of the Contract strictly in accordance with its terms.

GC2.6 WORK BY OWNER OR OTHER CONTRACTORS

GC2.6.2 is amended by deleting the first sentence and replacing it with the following:

When separate contracts are awarded for other parts of the Project, or when work is performed by the City's own forces, the Design-Builder shall:

GC2.6.2.3 is deleted in its entirety.


GC2.6.3.3 is amended by adding the following to the end of the paragraph:

Failure by the Design-Builder to so report shall invalidate any claims against the City by reason of the deficiencies of the other contractors’ or the City’s own forces’ work, except those of which the Design-Builder was not reasonably aware.


2.6.7 The Design-Builder acknowledges that the Place of the Work generally and portions of the Project will continue to be used by the City and others as described in the Contract Documents. The Design-Builder will work simultaneously and harmoniously with others using the Place of the Work and use all efforts not to interfere with or delay others.

GC3.1 CONTROL OF THE DESIGN SERVICES AND THE WORK

GC3.1.4 is amended by deleting the first sentence and replacing it with the following:

The Design-Builder’s contract with the Consultant (if the Consultant is a person or entity other than the Design-Builder) shall:


3.1.15 The Design-Builder shall, and shall ensure that each Subcontractor shall, employ competent and skilled workmen and apprentices and employ proper equipment in good condition. The Design-Builder shall have complete control over its employees and Subcontractors and shall enforce discipline and order among its employees and assure




discipline and order by its Subcontractors including, in all cases, without limiting the foregoing, compliance with and enforcement of WorkSafeBC Rules.


3.1.16 The Design-Builder shall be familiar with, and its performance of this Contract shall be governed by and comply with, all Applicable Laws and applicable permits which exist at present or which may be respectively enacted or obtained after the date hereof by or from bodies or tribunals having jurisdiction or authority over the Design Services or the Work.

GC3.4 OTHER CONSULTANTS, SUBCONTRACTORS AND SUPPLIERS


3.4.2 No Subcontractor or Supplier listed in Schedule 4 (if any) shall be replaced without the written consent of the City, which consent shall not be unreasonably withheld.


3.4.6 In every subcontract the Design-Builder shall specify that the Payment Certifier determined under the Contract Documents shall be the person responsible for payment certification under that subcontract for the purposes of the Lien Act.

GC3.6 DESIGN SERVICES AND WORK SCHEDULE

GC3.6.1.1 is deleted in its entirety and replaced with the following:

.1 if the City states in writing that the Design-Builder has not yet done so to the City’s satisfaction, prepare and submit to the City and the Payment Certifier a schedule for the Design Services and the Work that indicates the timing of the major activities of the Design Services and the Work and provides sufficient detail of the critical events and their inter-relationship to demonstrate the Design Services and the Work will be performed in conformity with the Contract Time, which such schedule will, if agreed to by the City, thereafter be deemed to supersede the schedule included in Schedule 5 of the Agreement as the “Project Schedule”;

GC3.6.1.3 is amended by adding the following to the end:

… indicating the results expected from the resulting change in schedule.


3.6.2 The Design-Builder will regularly monitor the progress of the Design Services and the Work and immediately advise the City and the Payment Certifier of any revisions to, or any slippage in, the schedule.


3.6.3 The Design-Builder will submit to the Payment Certifier and the City monthly updates and provide comments on adherence to the schedule and details of any remedial actions being undertaken to improve schedule slippages.





3.6.4 If the schedule is not adhered to, the Design-Builder will use all reasonable means to accelerate the Design Services or the Work, as applicable, without additional compensation, to comply with the schedule. For the avoidance of doubt, references in the Contract Documents to the “schedule” will be deemed to be references to the “Project Schedule” unless the context requires otherwise.

GC3.7 SUPERVISION


3.7.3 Any superintendent or foreman whose work is unsatisfactory to the City, or to whom the City may have any reasonable objection, shall be dismissed from the Work upon written notice of the City. No superintendents or foremen will be substituted or replaced, except at the request or with the written consent of the City, or as a result of any such employee’s voluntary termination of employment or incapacity and any replacement will have comparable or superior qualifications and experience.

GC3.8 LABOUR AND PRODUCTS

GC3.8 is deleted in its entirety and replaced with the following:

GC 3.8 LABOUR AND PRODUCTS

3.8.1 Unions and Wages

(a) Open Site

The Place of the Work and adjacent work areas associated with the Project are, or are part of, an “open site” and the Work will be performed on a “no strike/no lockout” basis. Accordingly, the Design-Builder and its Subcontractors, as well as the City and other contractors, may employ labourers at the Place of the Work who are members of a trade union, including a trade union affiliated with a Trade Union Council or who are members of another trade union, or who are not members of a trade union.

(b) Labour Disruptions

The Design-Builder will use its best commercial efforts to ensure that no Site Labour Disturbance shall occur and the Design-Builder:

(i) will only retain Subcontractors for the Work whose employees are either:

(1) certified in British Columbia to be represented by a trade union and subject to a collective agreement which does not expire until after the expected date of Total Performance of the Work; or

(2) not certified to be represented by a trade union; and

will require such Subcontractors to only retain subcontractors and suppliers whose employees are either certified in British Columbia to be represented by a trade union and subject to a collective agreement which does not expire until after the expected date of Total Performance of the Work or not certified to be represented by a trade union; and

(ii) represents and warrants that, with respect to any employees of the Design-Builder who may work at or near the Place of the Work and who are certified in




British Columbia to be represented by a trade union and subject to a collective agreement, such collective agreement to which such employees are subject does not expire until after the expected date of Total Performance of the Work;

but if any Site Labour Disturbance occurs and does or may adversely impact the City, the Work or the Contract Time, the Design-Builder will use its best commercial efforts to ensure that the length and extent of such impact is minimized (including without limitation by cooperating with the City in any measures it may take to ameliorate such impact) and the Design-Builder will be liable to the City for any such impact.

(c) Required for Union Design-Builders

Without limiting the generality of Section (b) above, if the Design-Builder, or any Subcontractor, proposes to employ labourers at the Place of the Work who are members of a trade union, including a trade union that is affiliated with a Trade Union Council authorized to bind its member trade unions, then the Design-Builder must first submit to the City:

(i) a waiver of all non-affiliation or reservations rights under applicable collective agreements, including renewals or replacements thereof, effective for the duration of the Contract and executed by the Trade Union Council on behalf of all trades, or executed by the particular trade unions whose members will be so employed; and

(ii) an agreement that there will be no Site Labour Disturbance at or affecting the Place of the Work and/or the progress of the Work, effective for the duration of the Contract, and executed by the Trade Union Council on behalf of all trades, or executed by the particular trade unions whose members will be so employed.

(d) Fair Wages

The Design-Builder shall pay or cause to be paid to every person employed on the Design Services or the Work not less than the wages or remuneration generally accepted as current at that time.

3.8.2 The Design-Builder shall provide and pay for labour, Products, tools, Construction Equipment, water, heat, light, power, transportation, and other facilities and services necessary for the performance of the Design Services and the Work in accordance with the Contract.

3.8.3 Unless otherwise specified in the Contract Documents, Products provided shall be new. Products which are not specified shall be of a quality consistent with those specified and their use acceptable to the City. All Products supplied by the Design-Builder must at all times contain 0.00% asbestos. Should any Product be found to contain more than 0.00% asbestos, the Design-Builder will promptly abate and remove all Products containing asbestos at its sole cost.

3.8.4 The Design-Builder shall maintain good order and discipline among the Design-Builder's employees engaged on the Design Services and the Work, and shall not employ for the Design Services or the Work anyone not skilled in the tasks assigned. The City shall have the right, by written notification to the Design-Builder, to require the removal from the Project of any employee of the Design-Builder or a Subcontractor or employee of a Subcontractor of the Design-Builder who is incompetent, untrained, acts in an




unsafe manner, is disorderly or is otherwise unsatisfactory, or who causes a breach of the terms of this Contract. Any such employee or Subcontractor shall be immediately removed from the Place of the Work by the Design-Builder and shall not be employed again on the Project without the prior written approval of the City.

3.8.5 All materials shall be delivered, stored, handled and applied in strict accordance with the manufacturer's instructions, and shall be delivered with type, grade and brand name clearly identifiable and with seals intact.

GC3.9 DOCUMENTS AT THE SITE


3.9.1 The Design-Builder shall keep one copy (as opposed to the originally executed set) of all Contract Documents, Construction Documents, Shop Drawings, Change Orders, Change Directives, the diary record required by GC3.9.2 below, submittals, reports, and records of meetings at the Place of the Work, in good order, properly indexed, and available at all regular working hours on Working Days to the City and the Payment Certifier.


3.9.2 The Design-Builder shall, from the date of commencement of the Work, maintain a careful diary record of the progress of the Work. This record shall be open to the City’s and the Payment Certifier's inspection at all reasonable times and delivered to the City and the Payment Certifier on completion of the Work. The diary shall detail:

.1 daily weather conditions;

.2 the commencement, progress and completion of various portions of the Work;

.3 the dates of all meetings and their purposes; and

.4 the dates of visits or inspections by government authorities, inspectors, utility companies, etc.

GC3.10 SHOP DRAWINGS

GC3.10.1 is amended by adding the following to the end:

… or as the Payment Certifier may reasonably request.

GC3.10.3 is amended by adding the following to the end of the first sentence:

… or to the Payment Certifier.

GC3.10.4 is is deleted in its entirety and replaced with the following:

3.10.4 If the City or the Payment Certifier requests to review Shop Drawings, the Design-Builder shall submit them in an orderly sequence and sufficiently in advance so as to cause no delay in the Design Services or the Work or in the work of other contractors.

GC3.10.5 is is deleted in its entirety and replaced with the following:




3.10.5 The City’s or the Payment Certifier’s review of Shop Drawings shall not relieve the Design-Builder of any of its responsibility for errors or omissions in the Shop Drawings or for meeting all requirements of the Contract Documents unless the City expressly accepts a deviation from the Contract Documents by Change Order.


3.10.6 The Design-Builder represents and warrants that it has reviewed all Contract Documents and inspected and examined the Place of the Work and the Project to the extent it considers necessary and in accordance with prudent practice and satisfied itself as to the nature and extent of the conditions, including the physical and climatic conditions which may be encountered in the performance of the Work and to the extent possible to establish the state and quality of the existing construction. The Design-Builder further acknowledges that it will be required to share the Place of the Work with the City and others, all as described in the Contract Documents.

GC3.11 NON-CONFORMING DESIGN AND DEFECTIVE WORK


3.11.5 In the event that work or materials are condemned, then if the Design-Builder does not remove such condemned materials or work within the time fixed by written notice, the City may remove them and may store such materials at the expense of the Design-Builder. If the Design-Builder does not pay the expense of such removal within five (5) calendar days thereafter, the City may, upon ten (10) days’ written notice sell such materials, with the proceeds thereof, if any, after deducting all the costs and expenses that should have been borne by the Design-Builder, being returned to the Design-Builder.

GC4.1 CASH ALLOWANCES


4.1.1 The Contract Price includes the cash allowances, if any, stated in the Contract Documents. Except to the extent specifically described in the Contract Documents, such cash allowances:

(a) will cover the net out-of-pocket cost of the Design-Builder for services, products, construction machinery and equipment, freight, unloading, handling, storage, installation and other authorized expenses incurred in performing the work stipulated under the cash allowances, but

(b) will not cover labour or installation, unless (and then only to the extent):

(i) specifically stated in the Contract Documents as being included in the cash allowance, or

(ii) specifically designated as an itemized or separate price for purposes of the cash allowance,

and otherwise will be deemed to be included in the Contract Price (ex-cash allowances).





4.1.2 The Contract Price (ex-cash allowances), and not the cash allowances, includes the Design-Builder's and Subcontractors' overhead and profit in respect of such cash allowances. Unless noted otherwise in the Contract Documents, none of the work included in the Drawings and Specifications is intended to be paid for by the cash allowances. The cash allowances are for the City’s use, at the City’s sole discretion.

GC4.1.3 is amended by adding the following to the end of the paragraph:

The City may require that cash allowance Work proceed only after competitive tenders or proposals are sought and received by the Design-Builder for all or any part of such Work. The Design-Builder shall provide full disclosure to the City of all such tenders or proposals. The Design-Builder shall not accept any such tenders or proposals without the prior consent of the City. The Design-Builder shall maintain at the Place of the Work, or such other location as the City may approve, accurate and complete records and accounts documenting all costs incurred under cash allowances. These records and accounts shall be available for inspection by the Payment Certifier and the City at all reasonable times, and the Payment Certifier and the City may take copies thereof.

GC5.1 FINANCING INFORMATION REQUIRED OF THE OWNER


GC5.1 GENERAL FINANCIAL/PAYMENT PROVISIONS

5.1.1 The City shall, at the request of the Design-Builder, before signing the Contract, and promptly from time to time thereafter, furnish to the Design-Builder reasonable evidence that financial arrangements have been made to fulfill the City's obligations under the Contract. The Design-Builder now acknowledges that the City’s financial statements as published pursuant to the Financial Information Act (British Columbia) constitute full satisfaction of this requirement and satisfactory evidence of the City’s ability to fulfill its obligations under this Contract.

5.1.2 The City shall give the Design-Builder Notice in Writing of any material change in the City's financial arrangements to fulfill the City's obligations under the Contract during the performance of the Contract.

5.1.3 The Contract Price will be paid in accordance with the Schedule of Prices, subject to the other provisions hereof, and is subject to adjustment only in accordance with the Contract Documents.

5.1.4 The Contract Price is expressed and payable in Canadian dollars.

5.1.5 Subject to the provisions of the Contract Documents and in accordance with the Lien Act in respect of Holdbacks, the City shall:

.1 make progress payments to the Design-Builder on account of the Contract Price monthly when due, based on:

(i) the value of the Design Services and Work completed and Products and materials incorporated into the Work as certified by the Payment Certifier, and

(ii) Products and materials delivered to the Place of the Work but not yet incorporated into the Work, as agreed to by the City;




.2 upon issuance of a Certificate of Completion in respect of a subcontract to which the Design-Builder is a party, and where fifty-five (55) calendar days have elapsed since the issuance of the Certificate of Completion without any Liens having been filed which arose under the subcontract, pay the Holdback to the Design-Builder in respect of the subcontract;

.3 upon issuance of the Certificate of Completion (in respect of Substantial Performance of the Work), and where fifty-five (55) calendar days have elapsed since the issuance of the Certificate of Completion without any Liens or other liens having arisen with respect to this Contract, pay the balance of the Holdback to the Design-Builder in respect of this Contract;

.4 upon issuance of the Final Certificate for Payment (in respect of Total Performance of the Work), and provided no Liens or other liens have arisen in respect of this Contract, pay the balance of the Contract Price to the Design-Builder.

5.1.7 If either party fails to pay when due an amount owing to the other under this Contract, that amount will bear interest at the Bank Rate plus two percent (2%), calculated daily from the due date to the date of payment. For this purpose, the “Bank Rate” means the rate of interest established from time to time by the Bank of Canada as the minimum rate at which the Bank of Canada advances short term loans to Canadian chartered banks.

5.1.8 If the Work suffers any loss or damage, as a result of which an amount is paid under any policy of insurance provided by the City under the Contract, then such amount shall be paid to the City and advanced to the Design-Builder in monthly progress payments as the Design-Builder performs and completes repair or restoration Work in respect of such loss or damage.

GC5.2 APPLICATIONS FOR PROGRESS PAYMENT


GC5.2 APPLICATIONS FOR PROGRESS PAYMENT

5.2.1 Applications for payment shall be submitted to the Payment Certifier on or before the last day of each calendar month, dated as of the last day of the month, and be in respect of the Design Services or Work completed prior to the application being signed (the “payment period”).

5.2.2 The amount claimed shall be the value, proportionate to the amount of the Contract, of Design Services and Work performed and Products delivered to the Place of the Work as of the last day of the payment period.

5.2.3 The Design-Builder shall submit to the Payment Certifier at least fifteen (15) calendar days before the first application for payment, a schedule of values for the parts of the Design Services and the Work, aggregating the total amount of the Contract Price, so as to facilitate evaluation of applications for payment. A second schedule, stating the anticipated monthly progress payments, is to be submitted upon request.

5.2.4 The schedule of values shall be made out in such form and supported by such evidence as the Payment Certifier may reasonably direct and when accepted by the Payment Certifier, shall be used as the basis for applications for payment, unless it is found to be in error.




5.2.5 When making an application for payment, the Design-Builder shall submit a statement based upon the schedule of values. Claims for Products delivered to the Place of the Work but not yet incorporated into the Work shall be supported by such evidence as the Payment Certifier or the City may reasonably require to establish the ownership, value and delivery of the Products. The City has the right to refuse payment for Products delivered to the Place of the Work but not incorporated in the Work. The Design-Builder shall obtain the City's permission prior to invoicing for such Products.

5.2.6 Each application for payment shall:

.1 be in such form and detail as the Payment Certifier shall require and submitted consistently in such form and detail unless otherwise advised by the Payment Certifier and clearly show:

(D) the Design-Builder’s full name, address and telephone number;

(E) the City’s purchase order number;

(F) the name of the City’s project manager;

(G) the application for payment number and date; and

(H) the Design-Builder’s PST and GST registration number(s);

.2 be attached to a statement or statutory declaration sworn by an officer of the Design-Builder, which attests to the accuracy and completeness of the information contained therein, and for each application following the first application also include in addition to the foregoing and not in lieu of the same, a current CCDC 9A Statutory Declaration of Progress Payment Distribution by Design-Builder, which shall be completed and sworn before a Notary Public or Commissioner for Oaths for the Province of British Columbia;

.3 relate the Design Services and Work for which payment is claimed to the Project Schedule and the schedule of values provided and provide such back-up invoices and other materials as may be reasonably necessary for the Payment Certifier to review such application;

.4 be accompanied by a sworn declaration that there are no Liens or other liens relating to the Design-Builder, the Work or the Products registered against the City, the Project or the Place of the Work or the City’s interest therein or against the Holdback;

.5 attach the documents required under GC9.4 demonstrating compliance by the Design-Builder and each Subcontractor with WorkSafeBC Rules;

.6 attach the monthly update contemplated by GC3.6.3; and

.7 provide a comprehensive list of items which remain to be completed and any defective items which remain to be corrected and the Design-Builder’s estimate of the costs and time to complete or correct such items.

5.2.7 The Design-Builder shall deliver a complete application as provided in GC5.2.6 and if such application is not complete, the Payment Certifier may reject all or the applicable portions of the same by promptly (and in any event within five (5) calendar days of its receipt) notifying the Design-Builder of the deficiencies in the application. The Design-Builder




will promptly supply to the Payment Certifier such further certification or information as may be necessary to remedy the deficiencies in the application.

5.2.8 An application for payment shall be deemed to be received by the Payment Certifier only if and when submitted in full conformity with GC5.2.6.

GC5.3 PROGRESS PAYMENT

GC5.3.1.2 is amended by adding the following before the last sentence of the paragraph:

If, after a certificate for payment has been issued to the City (and prior to payment by the City), the Payment Certifier determines on the basis of new information that the amount certified for payment is incorrectly high or low relative to the work being certified, then the Payment Certifier shall issue a revised certificate.

GC5.3.1.3 is amended by deleting the words “Article A-5 of the Agreement – PAYMENT” and replacing with “this GC5 and the Lien Act”.


5.3.2 Subject to the provisions of the Lien Act, the City may retain a deficiency holdback from progress payments prior to Substantial Performance of the Work to ensure that sufficient money is withheld to fund any agreed deficiency holdback at Substantial Performance of the Work

GC5.4 SUBSTANTIAL PERFORMANCE OF THE WORK


GC5.4 SUBSTANTIAL PERFORMANCE OF THE WORK/CERTIFICATE OF COMPLETION

5.4.1 When the Design-Builder considers that Substantial Performance of the Work has been achieved, or if permitted by the Lien Act the Design-Builder wishes to apply for a Certificate of Completion with respect to a subcontract with a Subcontractor, the Design-Builder shall, within one Working Day, deliver to the Payment Certifier and to the City an application for a Certificate of Completion (a “Completion Certificate Application”) in conformity with GC5.4.4.

5.4.2 The Payment Certifier will review the Design Services and the Work to verify the validity of the application and shall promptly, and in any event, no later than ten (10) calendar days after receipt of the Design-Builder's application:

.1 advise the Design-Builder in writing that the Design Services and the Work or the designated portion of the Design Services and the Work is not “completed” (as that term is used in the Lien Act) and give reasons why, or

.2 prepare a Certificate of Completion in respect of the Design Services and the Work or subcontract stating on the certificate the date of issuance in accordance with the Lien Act and issue a copy of that certificate to each of the City and the Design-Builder.

5.4.3 Immediately following the issuance of the Certificate of Completion for all of the Design Services and the Work, the Design-Builder, in consultation with the City and the Payment Certifier, shall establish a reasonable date for Total Performance of the Work (which date will be deemed to be the date for the same set out in the Project Schedule if such date is specified).




5.4.4 Each Completion Certificate Application referred to in GC5.4.1 shall also contain an application for payment and shall consist of the following:

.1 a cover letter stating that the submittal is an application for a Certificate of Completion as well as an application for payment, and clearly identifying the Design Services and the Work or subcontract for which the Certificate of Completion is being sought;

.2 all of the certifications and information required on an application for payment, as set out in GC5.2.6;

.3 with respect to the Design Services and the Work or subcontract, as applicable, all deliverables, including copies of all manufacturer’s warranties, called for in the Contract Documents which are or should be available at the time of the Completion Certificate Application, including, without limitation and by way of example only, all operation manuals, service manuals, warranty certificates, maintenance contracts, service contracts, software licences, inspection reports, and other applicable manuals, contracts, certificates, guarantees and warranties.

5.4.5 Failure to specify an incomplete or defective item on a Completion Certificate Application or the Payment Certifier’s issuance of a Certificate of Completion or certificate of payment in respect of the same does not alter the responsibility of the Design-Builder to complete the Contract.

5.4.6 Subject to the requirements of the Lien Act relative to the date of issuance by the Payment Certifier of the Certificate of Completion of the Design Services and the Work pursuant to GC5.4.2.2:

.1 the Payment Certifier shall issue to the City and copy to the Design-Builder a certificate of payment for an amount equal to the Contract Price less:

(i) three times the value of any deficiencies shown on the comprehensive list of items to be completed or corrected, as determined by the Payment Certifier in consultation with the City,

(ii) the value of incomplete work as determined by the Payment Certifier in consultation with the City, and

(iii) the amounts of all previous certificates of payment;

.2 the City shall then make payment to the Design-Builder in accordance with the provisions of GC5.3.1.3 provided always that a Completion Certificate Application shall be deemed received only if and when submitted in accordance with GC5.2.6 as well as GC5.4.4; and

.3 for the avoidance of doubt, this GC5.4.6 does not create an obligation to avoid retaining, or to release, any Holdback.

GC5.5 PAYMENT OF HOLDBACK UPON SUBSTANTIAL PERFORMANCE OF THE WORK





GC5.5 PAYMENT OF HOLDBACK UPON SUBSTANTIAL PERFORMANCE OF THE WORK

5.5.1 After the issuance of the Certificate of Completion evidencing Substantial Performance of the Work, the Design-Builder shall:

.1 submit an application for payment of the Holdback,

.2 submit a current CCDC 9A Statutory Declaration of Progress Distribution by Design-Builder, as well as a current CCDC 9B Statutory Declaration of Progress Distribution by Subcontractor from each of the Subcontractors, which in every case shall be fully and properly completed and sworn before a Notary Public or Commissioner for Oaths for the Province of British Columbia;

.3 verify that there are no Liens or other liens relating to the Design-Builder, the Work or the Products registered against the City, the Project or the Place of the Work or the City’s interest therein or against the Holdback, and swear and submit to the Payment Certifier and the City a written declaration that there are no such Liens or other liens;

.4 attach the documents required under GC9.4 demonstrating compliance by the Design-Builder and each Subcontractor with WorkSafeBC Rules; and

.5 attach copies of a current title search of the Place of the Work confirming that no Liens have been registered prior to the time the release of the Holdback is due.

5.5.2 After the receipt of and approval of the application documents described in GC5.5.1, the Payment Certifier will issue a certificate for payment of the Holdback (less any previous releases of the Holdback on account of subcontract Certificates of Completion).

5.5.3 The Design-Builder now acknowledges that the City is exempt under the regulations of the Lien Act from the requirement to keep the Holdback in a separate holdback account.

5.5.4 The Holdback is due and payable as set out in GC5.1.6.3. The City may retain out of the Holdback any sums required by law to satisfy any Liens arising under the Contract or any subcontract or, if permitted by the Lien Act, claims against the Design-Builder.

GC5.6 PROGRESSIVE RELEASE OF HOLDBACK


5.6.1 Any portion of the Holdback in respect of a Subcontractor or Supplier subcontract is due and payable as set out in GC5.1.6.3. The City may retain out of the subcontract portion of the Holdback any sums required by law to satisfy any Liens arising in connection therewith or, if permitted by the Lien Act, other claims.


GC5.6.3 is amended by deleting the words “Substantial Performance of the Work certificate” and replacing with “Final Certificate for Payment”.




GC5.7 FINAL PAYMENT


5.7.1 When the Design-Builder considers that Total Performance of the Work has been achieved, the Design-Builder shall submit its final application for payment. The application for payment on attaining Total Performance of the Work shall consist of the following:

.1 all of the certifications and information required on an application for payment as set out in GC5.2.6, all appropriately amended to clearly confirm that the Design Services and the Work are fully completed, all Products have been delivered, and all Lien periods have expired with no Liens or other liens having been filed;

.2 a current CCDC 9A Statutory Declaration of Progress Distribution by Design-Builder, as well as a current CCDC 9B Statutory Declaration of Progress Distribution by Subcontractor from each of the Subcontractors, which in every case shall be fully and properly completed and sworn before a Notary Public or Commissioner for Oaths for the Province of British Columbia;

.3 copies of a current title search of the Place of the Work confirming that no Liens have been registered as at the date of application for Final Certificate for Payment; and

.4 all deliverables called for in the Contract Documents which were not delivered at the time of Substantial Performance of the Work.

GC5.7.3 is amended by deleting the words “final certificate for payment” and replacing with “Final Certificate for Payment”.


5.7.4 Subject to paragraph 9.4.1 of GC9.4 – CONSTRUCTION SAFETY & WORKPLACEBC RULES, and the Lien Act, the City shall, no later than twenty-one (21) calendar days after the issuance of a Final Certificate for Payment, pay the Design-Builder as provided in GC5.1.6.4

GC6.2 CHANGE ORDER


GC6.3 CHANGE DIRECTIVE



GC6.4 CONCEALED OR UNKNOWN CONDITIONS


6.4.1 If the Design-Builder discovers conditions at the Place of the Work which: (i) are subsurface or otherwise concealed physical conditions which existed before the commencement of the Contract; (ii) could not reasonably have been discovered by




proper investigation by the Design-Builder under GC3.10.6; and (iii) differ materially from those disclosed in the Contract Documents, including any geotechnical report, environmental assessment, or other report included or referenced in the Contract Documents or provided or made known to the Design-Builder before the commencement of the Contract, then the Design-Builder shall give Notice in Writing to the City of such conditions before they are disturbed and in no event later than five (5) Working Days after first observance of the conditions.

GC6.4.1A is added as follows:

6.4.1A The Design-Builder must give notice under GC6.4.1 within five (5) Working Days after discovery of the conditions or the time when the Design-Builder by reasonable diligence could have discovered the conditions, failing which the Design-Builder may not make or enforce any claim against the City, whether for a change in the Contract Price or other compensation or for an extension of the Contract Time arising from those conditions.

GC6.4.2 is amended by deleting the words “If the conditions differ materially from the Contract Documents and this would cause” and replacing with “If the requirements of GC6.4.1 and GC6.4.1A are satisfied and the relevant conditions would cause”.

GC6.4.3 is amended by deleting the words “the conditions at the Place of Work are not materially different” and replacing with “the requirements of GC6.4.1 and GC6.4.1A are not satisfied”.


6.4.5 If such concealed or unknown conditions relate to Hazardous Substances, artefacts and fossils, or mould, the parties will be governed by the provisions of GC9.2 – TOXIC AND HAZARDOUS SUBSTANCES AND MATERIALS, GC9.3 – ARTIFACTS AND FOSSILS and GC9.5 – MOULD.

GC7.2 OWNER'S RIGHT TO PERFORM THE DESIGN SERVICES OR WORK, TERMINATE THE DESIGN-BUILDER'S RIGHT TO CONTINUE WITH THE DESIGN SERVICES, OR WORK OR TERMINATE THE CONTRACT


7.2.7 The City may terminate the Contract at any time for the convenience of the City by notice given to the Design-Builder. It the Contract is terminated under this GC7.1.7, then:

(a) the Design-Builder shall suspend performance of the Design Services and the Work and shall not incur further cost or expense in relation to the Project, except (i) as necessary to protect the Work and the safety of persons, or (ii) as authorized or directed in writing by the City;

(b) the Design-Builder shall remove from the Place of the Work its personnel and all Construction Equipment and other material that is owned or leased by the Design-Builder, except as otherwise required to comply with GC7.2.7(a)(i) and (ii); and

(c) the City shall pay the Design-Builder for all Design Services and Work performed, including the cost of complying with GC7.2.7(a)(i) and (ii), in accordance with the terms and conditions of payment set out in the Contract, together with the documented and reasonable cost of terminating subcontracts with Subcontractors and Suppliers and demobilizing the Design-Builder’s




personnel and Construction Equipment, all as certified by the Payment Certifier, and upon such payment being made, the Design-Builder shall have no further or other claim against the City for, or in connection with, termination of the Contract.

GC7.3 DESIGN-BUILDER’S RIGHT TO SUSPEND THE DESIGN SERVICES OR WORK OR TERMINATE CONTRACT

GC7.3.2 is amended by replacing the number “20” where it appears in the first sentence with the number “30” and by adding the following to the beginning of the first sentence as follows:

Except for the period during which a City-initiated suspension under GC7.1 is in effect or subsequently takes effect,

GC7.3.3 is amended by adding the following to the beginning of the first sentence:

If the default cannot be corrected in five (5) Working Days or in such other time as may be subsequently agreed in writing by the parties,


GC7.3.4 is amended by revising the second line to read:

…corrected within fourteen (14) Working Days following the receipt of the Notice in Writing, the Design-Builder may, without prejudice to any …

GC 8.1 NEGOTIATION, MEDIATION AND ARBITRATION

GC8.1.2 amended by adding the following to the end:

However, the City and the Design-Builder nonetheless irrevocably and unconditionally attorn to the jurisdiction of the courts of British Columbia, and courts to which appeals therefrom may be taken, in respect of any dispute or claim arising under or relating to the Contract. The City and the Design-Builder acknowledge and agree that such courts have jurisdiction, but not necessarily exclusive jurisdiction in respect of any such dispute or claim.

GC8.1.3 amended by adding the following to the end:

In any event, if a dispute arises under or in relation to this Contract, and the dispute cannot be resolved by the City’s project manager and the Design-Builder's principal representative within three (3) Working Days after the dispute arises, or the City’s project manager is not authorized to resolve the dispute, then:

(a) the dispute will be referred to the City’s Engineering Department - Director of Zero Waste and Resource Recovery and the Design-Builder's project manager for resolution, and if they cannot resolve the dispute within three (3) Working Days after referral to them, then

(b) the dispute will be referred to a senior executive of the City designated by it and a senior executive of the Design-Builder designated by it, for resolution, and if they cannot resolve the dispute within three (3) Working Days after referral to them, then

(c) either party may take such further legal proceedings as they consider necessary for the resolution of the dispute either concurrently with or in lieu of the process outlined in GC8.2.4 to GC8.2.9.





.1 within thirty (30) Working Days after the Contract was awarded, or


.2 if the parties neglected to make an appointment within the thirty (30) Working Days, within twenty (20) Working Days after either party by Notice in Writing requests that the Project Mediator be appointed and the other party agrees.


…the parties may elect to jointly request the Project Mediator…


…either party may request referral of the dispute…


8.1.9 If a Notice in Writing is not given under paragraph 8.1.8 within the required time or the other party does not reply and agree to binding arbitration, the parties may refer the unresolved dispute to the courts or to any other form of dispute resolution, including arbitration, which they have agreed to use.


8.1.11 Where references are made in the Contract Documents to “the time of bid closing”, it is intended by the parties that this shall mean the effective date of the contract.

GC9.1 PROTECTION OF WORK AND PROPERTY


9.1.1 The Design-Builder shall protect the Work, Products delivered to the Place of the Work, the City’s property and property on or adjacent to the Place of the Work from theft and damage which may arise as the result of the Design-Builder’s operations under the Contract, and shall be responsible for such theft and damage, except theft and damage which occurs as the result of:

.1 errors in the Contract Documents;

.2 acts or omissions by the City, other contractors, or their agents and employees.

GC9.1.4 is amended by revising the first line to read:

Should damage occur to the Work, Products delivered to the Place of the Work, the City’s property or property on or adjacent to the Place of the Work, for which the Design-Builder is not responsible, as provided in paragraph…


9.1.5 The Design-Builder is responsible for protection of the Work during shutdown, including shutdowns caused by strikes.




GC9.2 TOXIC AND HAZARDOUS SUBSTANCES AND MATERIALS


9.2.1 For the purposes of the Contract, the City shall be deemed to have control and management of the Place of the Work with respect to the condition of the Place of the Work prior to the commencement of the Work in relation to applicable Environmental Law and the presence of any Hazardous Substances.


9.2.2 Prior to the Design-Builder commencing the Design Services or Work, the City shall:

.1 take reasonable steps to determine whether the Place of the Work contains any Hazardous Substances and, if so, whether the condition of the Place of the Work is in compliance with applicable Environmental Law; and

.2 provide the Design-Builder with a written list of any such Hazardous Substances that the City knows to exist on, and their locations within, the Place of the Work.


9.2.3 Unless the Contract expressly provides otherwise, the City shall be responsible for taking such steps as may be necessary, in accordance with applicable Environmental Law to dispose of, store or otherwise deal with Hazardous Substances so as to cause the Place of the Work to comply with the requirements of applicable Environmental Law before the Design-Builder commences the Work.


9.2.4 Except as previously disclosed in writing by the City or as otherwise known by the Design-Builder, if the Design-Builder:

.1 encounters Hazardous Substances at the Place of the Work; or

.2 has reasonable grounds to believe that Hazardous Substances are present at the Place of the Work which were not brought to the Place of the Work by the Design-Builder or anyone for whom the Design-Builder is responsible or which were disclosed but have not been dealt with as required under paragraph 9.2.3,

the Design-Builder shall:

(a) take reasonable steps, including stopping the Work, to ensure that no person’s exposure to any Hazardous Substance at the Place of the Work exceeds any levels contrary to the requirements of applicable Environmental Law, and

(b) immediately report the circumstances to the City by Notice in Writing.


9.2.5 If the City and the Design-Builder, acting reasonably, fail to agree on whether the condition of the Place of the Work is in compliance with applicable Environmental Law prior to the commencement of the Work or whether Hazardous Substances were brought onto the Place of the Work by the Design-Builder or anyone for whom the




Design-Builder is responsible, or whether the Design-Builder or anyone for whom the Design-Builder is responsible caused the release of Hazardous Substances at the Place of the Work, the City shall retain an independent qualified expert to investigate and report on the subject of the dispute. Subject to paragraph 9.2.6, the City shall pay for the cost of the expert’s investigation and report. The City will provide a copy of the expert’s report to the Design-Builder.


9.2.6 If the expert’s report under paragraph 9.2.5 determines that the Place of the Work was in compliance with applicable Environmental Law prior to the commencement of the Work or that Hazardous Substances were brought onto the Place of the Work by the Design-Builder or any for whom the Design-Builder is responsible, or that the Design-Builder or anyone for whom the Design-Builder is responsible caused the release of a Hazardous Substance at the Place of the Work, the Design-Builder shall pay for the cost of the expert’s investigation and report.


9.2.7 If the City and the Design-Builder agree, or if the expert’s report under paragraph 9.2.5 concludes, that the Design-Builder or anyone for whom the Design-Builder is responsible brought a Hazardous Substance onto, or caused the release of a Hazardous Substance on, the Place of the Work, the Design-Builder shall promptly at the Design-Builder’s expense:

.1 take such steps as are necessary to safely and in compliance with Environmental Law remove, transport and dispose of such Hazardous Substance and to remediate the Place of the Work to such extent as is required to cause the Place of the Work to comply with all applicable Environmental Law;

.2 make good any damage to the Work, the City’s property and any property affected by any migration of the Hazardous Substance as provided in paragraph 9.1.3 of GC9.1 – PROTECTION OF WORK AND PROPERTY;

.3 reimburse the City for all resultant costs and expenses reasonably incurred by the City; and

.4 indemnify the City as required by GC12.2 – INDEMNIFICATION


9.2.8 If the City and the Design-Builder agree, or if the expert’s report under paragraph 9.2.5 concludes, that neither the Design-Builder nor anyone for whom the Design-Builder is responsible is responsible for bringing a Hazardous Substance onto, or for causing the release of a Hazardous Substance on, the Place of the Work, the City shall promptly at the City’s expense:

.1 take such steps as are necessary to safely and in compliance with Environmental Law remove, transport and dispose of such Hazardous Substance and to remediate the Place of the Work to such extent as is required to cause the Place of the Work to comply with all applicable Environmental Law;

.2 reimburse the Design-Builder for all resultant costs and expenses reasonably incurred by the Design-Builder;




.3 extend the Contract time for such reasonable time as the City may determine in consultation with the Design-Builder and the expert referred to in paragraph 9.2.5 and reimburse the Design-Builder for costs reasonably incurred as a result of the delay, and

.4 indemnify the Design-Builder as required by GC12.2 – INDEMNIFICATION.

GC9.2.9 is amended by deleting the words “Part 8 of the General Conditions – Dispute Resolution” from the second line and replacing with “Part 8 – DISPUTE RESOLUTION”.


9.2.10 The Design-Builder shall, and shall ensure that anyone for whom the Design-Builder is responsible shall, at all times comply with all applicable Environmental Law and ensure that all Work is conducted in compliance with all applicable Environmental Law.

GC 9.3 ARTIFACTS AND FOSSILS


9.3.1 If the Design-Builder or anyone for whom the Design-Builder is responsible discovers fossils coins, articles of value or antiquity, structures and other remains or things of scientific, cultural or historical interest at the Place of the Work (in GC9.3 called, “Historical Items”), the Design-Builder shall immediately give Notice in Writing thereof to the City. As between the City and the Design-Builder, all Historical Items shall be, and shall be deemed to be, the absolute property of the City, and the Design-Builder hereby irrevocably waives and disclaims any right, title or interest therein.


9.3.2 The Design-Builder shall take all reasonable precautions, and shall comply with all reasonable directions from the City, to prevent removal or damage to Historical Items as identified in paragraph 9.3.1 or as otherwise known to be present at the Place of the Work.


9.3.3 The City will investigate the impact on the Design Services and the Work of the discovery of any Historical Item identified in paragraph 9.3.1. If conditions are found that would cause an increase or decrease in the Design-Builder’s cost or time to perform the Design Services or the Work, the City will issue appropriate instructions for a change in the Design Services and or the Work as provided in GC6.2 –CHANGE ORDER or GC6.3 – CHANGE DIRECTIVE.

GC9.4 CONSTRUCTION SAFETY

The above heading for GC9.4 is amended by adding “& WORKSAFEBC RULES” to the end.


9.4.2 Unless otherwise specified in the Contract Documents or notified to the contrary by the City, the Design-Builder is the “prime contractor” for the purpose of the WorkSafeBC Rules, notwithstanding that the City or another contractor may provide from time to time some of the services normally provided by such a “prime contractor”.




GC9.4.3 is added as follows

9.4.3 If the Design-Builder is the “prime contractor”, the Design-Builder shall:

.1 Compliance with Law: comply with all Applicable Laws, and all reasonable rules established by the City of which the Design-Builder is given timely notice, relative to occupational health and safety;

.2 Safety Programs: initiate, maintain and supervise all safety programs and measures in connection with the performance of the Design Services and the Work, which program shall respond fully to the requirements of all Applicable Laws relative to occupational health and safety, all to the satisfaction of the City;

.3 Site Meetings: conduct regular safety meetings at the Place of the Work, no less frequently than weekly, record minutes of such meetings and give copies of such minutes to the City on a weekly basis;

.4 Safety Equipment: supply and maintain at the Place of the Work all safety equipment necessary to protect workers and others from accident or injury; and

.5 First Aid: supply and maintain at the Place of the Work all personnel, equipment and supplies necessary for the provision of appropriate first-aid to any worker or person suffering an accident or injury at or about the Place of the Work, and establish an emergency procedure for prompt removal of any such person from the Place of the Work to a hospital, clinic or medical office for further treatment.

.6 Notice of Project: prior to commencement of construction:

(a) complete and file a “Notice of Project” with WorkSafeBC in compliance with Section 20.2 of the Occupational Health and Safety Regulation;

(b) post the Notice of Project at the Place of the Work, and

(c) provide a copy of the Notice of Project to the City and confirm in writing that the Notice of Project has been posted at the Place of the Work.


9.4.4 If, or for so long as the Design-Builder is not the “prime contractor”, the Design-Builder shall:

.1 Compliance with Law: comply with all Applicable Laws, and all reasonable rules established by the City of which the Design-Builder is given timely notice, relative to occupational health and safety;

.2 Compliance with Directions: comply with all reasonable directions issued by the “prime contractor” regarding compliance with Applicable Laws, and rules established by the City, relative to occupational health and safety; and

.3 Site Safety Meetings: attend all Place of the Work safety meetings convened by the “prime contractor”.





9.4.5 Whether or not the Design-Builder is the “prime contractor”, it shall:

.1 Reporting: report immediately to the “prime contractor” (if not the Design-Builder), the City and the Payment Certifier all accidents and injuries of any kind or severity occurring on or about the Place of the Work and involving employees of the Design-Builder or any Subcontractor, or any other person of which the Design-Builder is aware, and arising out of or in connection with the Design Services or the Work;

.2 Written Confirmation: confirm in writing each report made under subparagraph (a); and

.3 City Policy: respect and adhere to City’s safety and training polices relative to the Place of the Work and the Work.


9.4.6 If the City determines that the Design-Builder is not in compliance with its obligations as “prime contractor”, if applicable, the City may, but is not obliged to, provide some or all of the services required to discharge those obligations. All costs incurred by the City in providing such services shall be paid by the Design-Builder to the City, and may be deducted from any amount then or thereafter becoming due to the Design-Builder under the Contract.


9.4.7 The Design-Builder shall indemnify and save harmless the City from any and all damages, liabilities, cost, fines, penalties, fees and expenses whatsoever including, without limitation, legal fees, charges and disbursements as between a solicitor and his own client, related to or arising out of the assignment to the Design-Builder, and the Design-Builder’s assumption, of the responsibilities, obligations and liabilities of the “prime contractor” under the WorkSafeBC Rules with respect to the Place of the Work.


9.4.8 The Design-Builder agrees that it shall at its own expense procure and carry or cause to be procured and carried and paid for, full WorkSafeBC coverage for itself and all workers, employees, servants and others engaged in or upon any work or service which is the subject of this Contract.


9.4.9 The Design-Builder agrees that the City has the unfettered right to set off the amount of the unpaid premiums and assessments for such WorkSafeBC coverage against any monies owing by the City to the Design-Builder. The City shall have the right to withhold payment under this Contract until the WorkSafeBC premiums, assessments or penalties in respect of work done or service performed in fulfilling this Contract had been paid in full.


9.4.10 Promptly upon execution of this Agreement, the Design-Builder will provide the City with the Design-Builder’s and all Subcontractors’ WorkSafeBC registration numbers.





9.4.11 Promptly upon execution of this Agreement, and concurrently with making any application for payment under this Contract, the Design-Builder will provide the City with written confirmation that the Design-Builder and all Subcontractors are registered in good standing with WorkSafeBC and that all assessments have been paid to the then current date.


9.4.12 The Design-Builder may or may not have received, as part of the Contract Documents, a “Pre-Contract Hazard Assessment” prepared by or for the City pursuant to the City’s statutory obligations under the WorkSafeBC Rules (Section 119 of the Workers’ Compensation Act) as an “owner of a workplace”. Despite the City’s statutory obligations, the Design-Builder now acknowledges and agrees that the Design-Builder may not rely on the “Pre-Contract Hazard Assessment” and now agrees to assume by the terms of this Contract full responsibility for carrying out the City’s obligations under Section 119 of the Workers’ Compensation Act, including without limitation and by way of example only, conducting all due diligence inquiries of all applicable City staff and departments in order to ascertain what, if any, information is known or has been recorded by City staff about the Place of the Work that is necessary to identify and eliminate or control hazards to the health or safety of persons at the Place of the Work. The City now agrees to make all reasonable efforts to assist the Design-Builder in obtaining timely access to City staff and City records for this purpose.


9.4.13 The Design-Builder will indemnify the City and hold harmless the City from all manner of claims, demands, costs, losses, penalties and proceedings arising out of or in any way related to:

.1 unpaid WorkSafeBC assessments of the Design-Builder or any other employer for whom the Design-Builder is responsible under this Contract;

.2 the acts or omissions of any person engaged directly or indirectly by the Design-Builder in the performance of this Contract, or for whom the Design-Builder is liable pursuant to the Design-Builder’s obligations as the “prime contractor”, and which acts or omissions are or are alleged by WorkSafeBC to constitute a breach of the WorkSafeBC Rules or other failure to observe safety rules, regulations and practices of WorkSafeBC, including any and all fines and penalties levied by WorkSafeBC; or

.3 any breach of the Design-Builder’s obligations under Clause GC9.1.


9.4.14 The Design-Builder agrees to retain a full-time construction safety officer whenever required by the then-current Vancouver Building By-law. The construction safety officer shall bear written proof of qualification satisfactory to the City of Vancouver’s Director of Permits and Licenses.

GC9.5 MOULD





9.5.1 If the Design-Builder or the City observes or reasonably suspects the presence of mould at the Place of the Work of the nature and quantity such that special handling and precautions are required under Environmental Law or that otherwise may reasonably present a hazard to the health and safety of persons, the remediation of which has not been separately arranged by the City or is not expressly part of the Work,

.1 the observing party shall promptly report the circumstances to the other party by Notice in Writing; and

.2 the Design-Builder shall promptly take all reasonable steps, including stopping all or such portions of the Design Services and Work as may be necessary to ensure that no person suffers injury, sickness or death and that no property is damaged as a result of exposure to or the presence of the mould.


9.5.2 If the City and the Design-Builder do not agree on whether any mould discovered is of the nature and quantity such that special handling and precautions are required under Environmental Law, or whether such mould may otherwise reasonably present a hazard to the health and safety of persons, or with respect to what steps are appropriate to be taken to deal with the mould, or as to the cause of the presence of the mould, the City shall retain an independent qualified expert to investigate and report on the subject of the dispute. Subject to paragraph 9.5.3, the City shall pay for the cost of the expert’s investigation and report. The City will provide a copy of the expert’s report to the Design-Builder.


9.5.3 If the expert’s report under paragraph 9.5.2 determines that the mould does not require special handling and precautions in compliance with Environmental Law or does not otherwise reasonably present a hazard to the health and safety of persons, the Design-Builder will pay for the cost of the expert’s investigation and report. If the expert’s report under paragraph 9.5.2 determines that the mould was caused as the result of the acts or omissions of the Design-Builder or anyone for whom the Design-Builder is responsible, the Design-Builder shall promptly, at the Design-Builder’s expense:

.1 take such steps as are necessary to safely and in compliance with Environmental Law remove, transport and dispose of such mould and to remediate the Place of the Work to such extent as is required to cause the Place of the Work to comply with all applicable Environmental Law;

.2 make good any damage to the Work, the City’s property and any property affected by the mould as provided in paragraph 9.1.3 of GC9.1 – PROTECTION OF WORK AND PROPERTY;

.3 reimburse the City for all resultant costs and expenses reasonably incurred by the City; and

.4 indemnify the City as required by GC12.2 – INDEMNIFICATION.


9.5.4 If the City and the Design-Builder agree, or if the expert’s report under paragraph 9.5.2 concludes, that the presence of mould at the Place of the Work requires special




handling or precautions under Environmental Law or otherwise presents a hazard to the health or safety of persons, and that the Design-Builder or anyone for whom the Design-Builder is responsible is not responsible for the presence of such mould, the City shall promptly at the City’s expense:

.1 take such steps as are necessary to safely and in compliance with Environmental Law remove, transport and dispose of such mould and to remediate the Place of the Work to such extent as is required to cause the Place of the Work to comply with all applicable Environmental Law;

.2 reimburse the Design-Builder for the cost of taking the steps under paragraph 9.5.1.2 and making good any damage to the Work as provided in paragraph 9.1.4 of GC9.1 - PROTECTION OF WORK AND PROPERTY; and

.3 extend the Contract Time for such reasonable time as the City may determine in consultation with the Design-Builder and the expert referred to in paragraph 9.5.2 and reimburse the Design-Builder for reasonable costs incurred as a result of the delay.

GC10.1 TAXES AND DUTIES


10.1.1 The Design-Builder shall allow for the payment by the Design-Builder out of the Contract Price of all PST, GST and other federal, provincial and municipal taxes, rates, levies, assessments and duties, both refundable and non-refundable, and all deposits, (temporary crossings, excavations, etc.). The Design-Builder agrees to indemnify and save harmless at all times the City from and against all claims which may be made with respect thereto.

GC10.1.2 is amended by revising the first line to read:

…due to changes in such included taxes, duties and rebates after the time…


10.1.3 Where an exemption or recovery of government sales taxes, customs duties or excise taxes is applicable to the Contract, the Design-Builder shall submit for the City's review the exemption or recovery application and the supporting invoices of the actual quantities of materials incorporated in the Design Services or Work prior to applying for the rebate. The City will then issue a certificate verifying the application.


10.1.4 Notwithstanding any other provision to the contrary, if the City determines that it is necessary to satisfy its obligations under any Applicable Law relating to taxes, the City may:

.1 withhold an amount from a payment made to the Design-Builder hereunder; and

.2 pay the withheld amount directly to the competent government authority,

in which case the amount so withheld and paid by the City to the relevant competent government authority shall be deemed to have been paid to the Design-Builder on the




date on which the remainder of the payment to which it relates was paid to the Design-Builder, and the Design-Builder agrees and acknowledges that it shall have no claim against the City for such amount withheld and paid to the competent government authority.

GC10.2 LAWS, NOTICES, PERMITS AND FEES


10.2.2 The Design-Builder shall, except as set out below in this GC10.2.2 and unless otherwise specified in the Contract Documents, obtain and maintain all permits, licences, and certificates and pay all fees required for the performance of the Design Services and the Work, and obtain all necessary access and storage rights for areas outside of the Place of the Work (including without limitation and by way of example only, parking for its workers, the swing arc of any construction crane required for the Work, or storage space for materials) but this shall not include the obligation to obtain easements or other access rights over the actual Place of the Work.

GC10.2.3 deleted in its entirety and replaced as follows:

10.2.3 The Design-Builder shall be responsible for the procurement of permits, licences, inspections, and certificates, which are necessary for the performance of the Design Services and the Work and customarily obtained by contractors in the jurisdiction of the Place of the Work after the issuance of the building permit. The Contract Price includes the cost of all permits, licences, inspections and certificates and their procurement. The Design-Builder will arrange for all inspections and testing required by such permits. The Design-Builder shall provide to the Payment Certifier and the City copies of all permits and inspection reports from the various authorities as soon as they are received.

GC10.2.5 is amended by revising the first sentence to read:

10.2.5 The Design-Builder shall be responsible to provide reasonable verification that the Contract Documents are in compliance with the applicable laws,…

GC10.4 WORKERS’ COMPENSATION

GC10.4 is deleted in its entirety.

GC10.5 LIVING WAGE


GC10.5 LIVING WAGE

10.5.1 For the purposes of this GC10.5, the following terms shall have the following meanings:

(a) “Living Wage” means the hourly wage established by the Living Wage Certifier from time to time, which, as of the date of execution of the Contract, is $20.62 per hour, which includes: (i) direct wages; and (ii) the value of any non-mandatory benefits such as paid sick leave, employer-paid Medical Services Plan premiums and extended health benefits;

(b) “Living Wage Certifier” means the Living Wage for Families Campaign, any successor entity, or, in the event the Living Wage for Families Campaign ceases




to carry on operations, such other living wage certification entity designated by the City to the Design-Builder in writing;

(c) “Living Wage Employee” means any and all employees of the Design-Builder and all Subcontractors of the Design-Builder that perform any part of the Work on a property owned by or leased to the City, including all streets, sidewalks and other public rights of way, for at least one consecutive hour, but excluding Students, volunteers and employees of Social Enterprises;

(d) “Social Enterprise” means a business that: (i) is owned by a non-profit organization or community services co-operative; (ii) is directly involved in the production and/or selling of goods and services for the combined purpose of generating income and achieving social, cultural, and/or environmental aims; and (iii) has a defined social and/or environmental mandate.

(e) “Student” means an individual who is enrolled in a school, college, university or other educational institution and is employed by the Design-Builder or a Subcontractor, as the case may be, to obtain practical workplace experience as a requirement of or credit for their education;

10.5.2 Notwithstanding any other provision of any Contract Document but subject to GC 10.5.3, the Design-Builder shall pay all Living Wage Employees not less than the Living Wage.

10.5.3 Notwithstanding GC 10.5.2, the Design-Builder has up to 6 months from the date on which any increase in the Living Wage is published by the Living Wage Certifier to increase wages for all Living Wage Employees such that all Living Wage Employees continue to be paid not less than the Living Wage.

10.5.4 The Design-Builder shall ensure that the requirements of GC 10.5.2 apply to all Subcontractors.

10.5.5 A breach by the Design-Builder of its obligations pursuant to GC 10.5.2 and 10.5.4 shall be deemed to constitute a failure by the Design-Builder to comply with the requirements of the Contract to a substantial degree and shall entitle the City to terminate the Contract in accordance with GC 7.1.2.

10.5.6 The Design-Builder shall maintain up-to-date records and accounts which clearly document its satisfaction of the requirements of this GC 10.5 and shall make the same available to the City upon request. The City may request copies of all such records and accounts which shall be provided to the City by the Design-Builder (subject to reimbursement of the Design-Builder’s reasonable copying costs and any other direct costs and expenses, if any) at any time prior to the expiry of 365 days after Total Completion of the Work or earlier termination of this Agreement. Any records and accounts provided by the Design-Builder in accordance with this Section 10.5.5 shall be treated by the City as confidential information.

10.5.7 The Design-Builder shall, at the direction of the City, post signs at Places of Work that are owned by or leased to the City, including all streets, sidewalks and other public rights of way, informing Living Wage Employees of the obligations of the Design-Builder and Subcontractor pursuant to this GC 10.5 and providing contact information to report any breaches thereof. The City shall supply the Design-Builder with all such signs and the Design-Builder shall return all such signs upon completion of the Work or otherwise at the request of the City.




GC11.1 INSURANCE

GC11.1 is deleted in its entirety and replaced as follows:

GC11.1 GENERAL INSURANCE REQUIREMENTS

11.1.1 The Design-Builder and its subcontractors (including the Consultant or Other Consultants) shall be required to file with the City on or prior to the date of this Agreement (or at such later time as they become subcontractors), “Certificates of Insurance” in the form required by the City, and where required by the City’s Director of Risk Management, certified copies of all insurance policies and endorsements evidencing the placement and endorsement of insurance in accordance with this GC11.1 and GC11.2.

11.1.2 The Design-Builder and its subcontractors shall be required to file evidence of renewal of the insurance policies required under this GC11.1 and GC11.2 with the City at least fifteen (15) calendar days prior to their expiry.

11.1.3 In addition to the specific requirements set out below, all policies of insurance shall:

.1 be endorsed so as to provide for sixty (60) calendar days’ prior notice to the City of cancellation, lapse or material change;

.2 if they are for property insurance (as opposed to liability) insurance, contain a waiver of subrogation in favour of the City Insurance Group (as defined below) and all employees and agents of the City Insurance Group;

.3 specifically name the City of Vancouver, the Vancouver Board of Parks and Recreation and their officials, officers, employees, agents and consultants engaged on the Project as additional insureds (collectively referred to as the “City Insurance Group”);

.4 be issued by a company or companies authorized to issue insurance policies in British Columbia; and

.5 be issued on a policy form acceptable to the City’s Director of Risk Management.

11.1.4 Unless otherwise specified, insurance shall be continuously maintained from a date not later than the date hereof, through to the date on which both the Certificate of Completion has been issued for the Work and an occupancy permit, if required, has been issued for the Place of the Work.

GC11.2 CONTRACT SECURITY


GC 11.2 SPECIFIC INSURANCE COVERAGE

11.2.1 Without restricting the generality of GC12.1 – INDEMNIFICATION, and despite the limits of liability set out in GC12.1 – INDEMNIFICATION, the Design-Builder and its subcontractors (including the Consultant and Other Consultants), at their expense, shall retain the following types of insurance:

(a) Professional (Errors and Omissions) Liability Insurance:




A professional (errors and omissions) liability insurance policy covering the Consultant, each Other Consultant and each other person performing any part of the Design Services, with each policy having policy limits of not less than $1,000,000 per occurrence and $2,000,000 in aggregate and a deductible of not more than $50,000, protecting against all claims for loss or damage arising out of any wrongful act or error or omission in the performance of the Design Services, which insurance shall be maintained in place for at least two (2) years.

(b) Wrap-up Liability Insurance:

Wrap-up liability insurance protecting the City Insurance Group, the Design-Builder, and their respective subcontractors, agents and employees against damages arising from personal injury (including death) and claims for property damage which may arise out of the operations of the Design-Builder, its Subcontractors, or their respective agents or employees in connection with the Work.

The policy shall be placed prior to commencement of the Work and shall specifically cover liability arising out of the performance of this Contract and shall cover all liability assumed by the Design-Builder under any contract or agreement, including the indemnity provisions of this Contract. The policy shall be maintained continuously throughout the entire term of the contract through to the date on which both the Certificate of Completion has been issued for the Work and an occupancy permit, if required, has been issued for the Place of the Work, and thereafter, in the case of completed operations coverage for a further period of twenty-four (24) months, and the policy shall provide:

1. broad-form property damage and completed operations coverage;

2. personal injury coverage;

3. blanket contractual liability coverage;

5. contingent employer’s liability coverage; and

6. non-owned automobile liability coverage,

and where such further risk exists, the following extensions of coverage shall be included:

1. coverage for shoring, blasting, excavating, underpinning, demolition, removal, pile-driving and grading, as applicable;

2. coverage for hoist liability;

3. coverage for operation of attached machinery; and

4. contractor’s pollution liability coverage, including coverage for asbestos, mould or other hazardous substances.

This insurance shall be for an amount of not less than five million dollars ($5,000,000) per occurrence, and shall include a standard form of severability of interests and cross-liability clause. The deductible per occurrence shall not




exceed ten thousand dollars ($10,000) and the Design-Builder shall be liable for all deductible amounts.

(c) Property & Mechanical and Electrical Breakdown Insurance:

(1) All-risks course-of-construction property insurance in the joint names of the Design-Builder and the City Insurance Group, covering the Work and all property of every description to be used in the performance of the Work. This insurance shall be primary, and be of an amount of not less than the Contract Price. The deductible per occurrence shall not exceed ten thousand dollars ($10,000); and

(2) Mechanical and electrical breakdown insurance insuring the interests of the Design-Builder and the City Insurance Group for not less than the Contract Price.

The following conditions will apply to the property and mechanical and electrical breakdown insurance:

(A) Where the City wishes to use or occupy part or all of the Work prior to Total Performance of the Work, it shall give written notice to the Design-Builder pursuant to GC13 - Occupancy and if requested the Design-Builder shall promptly notify the City in writing of the additional premium cost, if any, to maintain property and boiler insurance, which shall be at the City's expense.

(B) If, because of such use or occupancy, the Design-Builder is not requested to or is requested to but is unable to provide coverage, the City upon written notice from the Design-Builder and prior to such use or occupancy shall provide, maintain and pay for property and mechanical and electrical breakdown insurance insuring the full value of the Work, as in subparagraphs (1) and (2), including coverage for such use or occupancy and shall provide the Design-Builder with proof of such insurance. The Design-Builder shall refund to the City the unearned premiums applicable to the Design-Builder's polices upon termination of coverage.

(C) The policy shall provide that, in the event of loss or damage, payment shall be made to the City. Loss or damage shall not affect the rights and obligations of either party under the Contract.

(D) The Design-Builder shall be entitled to receive from the City, in addition to the amount due under the Contract, the amount at which the City's interest in restoration of the Work has been appraised, such amount to be paid as the restoration of the Work proceeds and in accordance with the requirements of GC5.3 - APPLICATIONS FOR PAYMENT and GC5.4 – PROGRESS PAYMENTS. In addition the Design-Builder shall be entitled to receive from the payments made by the insurer the amount of the Design-Builder's interest in the restoration of the Work.

(E) The Design-Builder shall be responsible for payment of all deductible amounts.




(F) In the event of loss or damage to the Work arising from the work or act of the City or another Design-Builder, then the City shall pay the Design-Builder the cost of restoring the Work as the restoration of the Work proceeds and in accordance with the requirements of GC5.3 - APPLICATIONS FOR PAYMENT and GC5.4 – PROGRESS PAYMENTS.

(d) All-Risk Design-Builder's Equipment Insurance covering all equipment owned or rented by the Design-Builder and its agents or employees against all risks of loss or damage with coverage sufficient to allow for immediate replacement.

(e) Automobile Liability Insurance to be carried at all times on all licensed vehicles owned by or leased to the Design-Builder, protecting against damages arising from bodily injury (including death), and from claims for property damage arising from the operations of the Design-Builder, its agents or employees. This insurance shall be for a minimum amount of five million dollars ($5,000,000) inclusive per accident.

Where, in the City’s opinion, pertinent risk exists, the Design-Builder is also required to carry the following coverage:

(f) Hull & Machinery Insurance in the amount not less than the full value of the vessel, barge or equipment with a deductible of no more than ten thousand dollars ($10,000) protecting the Design-Builder and its Subcontractors from all claims for loss or damage to any vessel, barge or equipment arising out of ownership or operation of the Design-Builder or its Subcontractors.

(g) Protection & Indemnity Insurance including City’s legal liability insurance to cover all claims for bodily injury including death, property damage or loss arising out of the activities conducted by the Design-Builder, any Subcontractor, or their respective employees or agents in an amount no less than five million dollars ($5,000,000) per occurrence and a deductible of not more than ten thousand dollars ($10,000).

11.2.2 If the Design-Builder or a subcontractor fails to provide evidence of the required insurance under this GC11 as and when required by the Contract Documents, then the City shall have the right to obtain the insurance and then give evidence of the same to the Design-Builder and, and the cost of doing so will then be payable by the Design-Builder to the City or at the City’s option may be deducted from the Contract Price by Change Directive.




11.3.1 The Design-Builder shall pay for and deliver to the City, on or prior to the date of this Agreement, a performance bond and a labour and material payment bond, which shall each be for fifty percent (50%) of the Contract Price and shall include provision for, without limitation:

1. payment of any Payment Certifier’s and legal expenses incurred by the City in determining the extent of the Design Services or Work executed and Design Services or Work still to be executed, and any additional Design Services or Work required as a result of the interruption of the Design Services or Work,




2. payment of additional expenses caused to the City for watchmen’s services, light, heat, power, etc. incurred by the City during the period between the Design-Builder’s default under the Contract and the commencement of a new contract,

3. extended guarantee periods, corrections after final payment, and warranty obligations, and

4. coverage of the faithful performance of all terms and conditions of the Contract Documents including all additions and revisions thereto permitted under the Contract.

11.3.2 Such bonds shall be issued by a duly licensed surety company authorized to transact the business of a surety in British Columbia and the bonds shall be maintained in good standing until the issuance of the Final Certificate for Payment and the expiry of the warranty. Subject to the requirements of this GC11.3, the bonds shall be in accordance with the latest edition of the CCDC approved bond forms.

11.3.3 The Design-Builder will give the City Notice in Writing of any material change in the surety within five (5) calendar days of the occurrence.

GC12.2 INDEMNIFICATION


12.2.1 The Design-Builder now indemnifies and shall defend, indemnify and hold harmless the City, any Payment Certifier other than the Consultant, and their respective directors, officers, employees, agents, consultants or advisors (collectively, the “Indemnitees”) from and against all claims, demands, losses, costs, damages, actions, suits or proceedings (“Liability”), whether founded in equity or at law including contract, tort or statute and howsoever caused, arising from or in any way connected with (A) any wrongful or negligent act, error or omission of, or defective goods supplied by, the Design-Builder, Subcontractors, Suppliers or their respective employees or agents when attending the Place of the Work or in the performance of the Design Services or the Work, in each case whether or not any one or more of the Indemnitees are contributorily negligent, and (B) any claim made under the Lien Act by a Subcontractor, or a “subcontractor” as defined in the Lien Act. Expressly excluded from this indemnity is any Liability caused solely and directly by the wrongful act or negligence of an Indemnitee.


12.2.2 The obligation of the Design-Builder to indemnify the Indemnitees shall be limited to the greater of the Contract Price or five million dollars ($5,000,000) but in no event shall the sum be greater than twenty million dollars ($20,000,000). However, despite any other term of this Contract, in no event will this limitation apply in any way to reduce or limit the indemnity or recovery by either party under any insurance policy or bond required by the Contract Documents and in no event will this limit apply to the Design-Builder’s or the City’s obligations to indemnify under GC9.2 – TOXIC AND HAZARDOUS SUBSTANCES AND MATERIALS, GC9.4 CONSTRUCTION SAFETY & WORKSAFE BC RULES, GC9.5 –MOULD and GC10.3 – PATENT FEES.


12.2.3 The obligation of the Design-Builder to indemnify the Indemnitees hereunder shall be inclusive of interest and all legal costs.





12.2.4 The City and the Design-Builder shall indemnify and hold harmless the other from and against all claims, demands, losses, costs, damages, actions, suits, or proceedings arising out of their obligations described in GC9.2 – TOXIC AND HAZARDOUS SUBSTANCES AND MATERIALS, GC9.4 CONSTRUCTION SAFETY & WORKSAFE BC RULES, GC9.5 –MOULD and GC10.3 – PATENT FEES



12.2.6 In respect of any claim for indemnity or to be held harmless by the City or the Design-Builder, Notice in Writing of such claim shall be given within a reasonable time after the facts upon which such claim is based became known;


12.2.7 In the event of any Liability being alleged against or claimed from an Indemnitee in respect of which an indemnity is required to be provided by the Design-Builder pursuant to GC12.2.1, the following provisions shall apply:

(a) subject to GC12.2.7(b), GC12.2.7(c) and GC12.2.7(d), where it appears that the Indemnitee is or may be entitled to indemnification from the Design-Builder in respect of all (but not part only) of the liability arising out of a claim, such person entitled to indemnification may at its sole election and subject to:

(i) approval by any relevant insurers (without prejudice to GC12.2.7(e); and

(ii) the Design-Builder providing the Indemnitee with a secured indemnity to its reasonable satisfaction against all costs and expenses (including legal expenses) that it may incur by reason of such action,

permit or require the Design-Builder to dispute the claim on behalf of the Indemnitee at the Design-Builder’s own expense and take conduct of any defence, dispute, compromise, or appeal of the claim and of any incidental negotiations; provided that the Indemnitee shall give the Design-Builder (provided at the Design-Builder’s cost) all reasonable cooperation, access and assistance for the purposes of considering and resisting such claim;

(b) with respect to any claim conducted by the Design-Builder pursuant to GC12.2.7(a)

(i) the Design-Builder shall keep the Indemnitee fully informed and consult with it about material elements of the conduct of the claim;

(ii) the Design-Builder shall not bring the name of the Indemnitee into disrepute; and

(iii) the Design-Builder shall not pay or settle such claims without the prior consent of the Indemnitee, such consent not to be unreasonably withheld or delayed;




(c) a Indemnitee shall be free to pay or settle any claim on such terms as it thinks fit (and without prejudice to its rights and remedies under the Contract Documents) if:

(i) the Design-Builder is not entitled to, or is not permitted or instructed, take conduct of the claim in accordance with GC12.2.7(a); or

(ii) the Design-Builder fails to comply in any material respect with the provisions of GC12.2.7(e) or GC12.2.7(b);

(d) the Indemnitee entitled to indemnification pursuant to GC12.2.1 shall be free at any time to give notice to the Design-Builder that it is retaining or taking over (as the case may be) the conduct of any defence, dispute, compromise or appeal of any claim (or of any incidental negotiations) to which GC12.2.7(a) applies. On receipt of such notice the Design-Builder shall promptly take all steps necessary to transfer the conduct of such claim to the Indemnitee, and shall provide to the Indemnitee all reasonable co-operation, access and assistance for the purposes of considering and resisting such claim; and

(e) the Design-Builder shall inform the Indemnitee of the requirements of any insurer who may have an obligation to provide an indemnity in respect of any liability arising under this Agreement and in relation to such the Indemnitee shall issue instructions accordingly.

GC12.3 LIMITATION OF LIABILITY FOR DESIGN SERVICES

GC 12.3 is deleted in its entirety.

GC12.4 WAIVER OF CLAIMS


12.4.1. Waiver of Claims by City: As of the date of the Final Certificate for Payment, the City expressly waives and releases the Design-Builder from all claims against the Design-Builder including without limitation those that might arise from the negligence or breach of Contract by the Design-Builder except one or more of the following:

.1 those made in writing prior to the date of the Final Certificate for Payment and still unsettled;

.2 those arising from the provisions of GC12.2 - INDEMNIFICATION or GC12.5 - WARRANTY;

.3 those arising from the provisions of GC9.2 - TOXIC AND HAZARDOUS SUBSTANCES AND MATERIALS, GC9.4 CONSTRUCTION SAFETY & WORKSAFE BC RULES, GC9.5 –MOULD and GC10.3 – PATENT FEES and those arising from the Design-Builder bringing or introducing any toxic or hazardous substances and materials to the Place of the Work after the Design-Builder commences the Design Services or the Work; and

.4 those arising from the Design-Builder’s actions, errors, omissions or negligence which result in delays or substantial defects or deficiencies in the Design Services or the Work. “Substantial defects or deficiencies” means those defects or deficiencies in the Design Services or the Work which affect the Design Services or the Work to such an extent or in such a manner that all or any part of the Design Services or the Work is unfit for the purpose intended by the Contract Documents.





12.4.2 Waiver of Claims by Design-Builder: As of the date of the Final Certificate for Payment, the Design-Builder expressly waives and releases the City from all claims against the City including without limitation those that might arise from the negligence or breach of Contract by the City except:

.1 those made in writing prior to the Design-Builder’s application for Final Payment and still unsettled; and

.2 those arising from the provisions of GC9.2 - TOXIC AND HAZARDOUS SUBSTANCES AND MATERIALS or GC10.3 - PATENT FEES.


12.4.3 GC12.3 - WAIVER OF CLAIMS shall take precedence over the provisions of paragraph 1.3.1 of GC1.3 - RIGHTS AND REMEDIES.

GC 12.4.4 is deleted in its entirety and replaced as follows:

12.4.4 The City waives and releases the Design-Builder from all claims referred to in paragraph 12.4.1.4 except claims for which Notice in Writing of claim has been received by the Design-Builder from the City within a period of six (6) years from the date of Substantial Performance of the Work.







GC12.5 WARRANTY


12.5.1 The Design-Builder shall perform the Design Services and the Work in a good and workmanlike manner.


12.5.2 The Design-Builder now warrants that the Design Services and the Work (and all Products) will be free from all defects in design and, for a period of one (1) year commencing on the issuance of the Certificate of Completion for the Work, free from all defects arising from faulty construction, manufacturing, installation, materials, equipment or workmanship in any part of the Work (or Products), and with respect to any Work or Products warranted by a Subcontractor or Supplier for a period of longer than one (1) year after the issuance of the Certificate of Completion, the Design-Builder now warrants that it has fully and effectively assigned such warranty to the City




and that the City may enforce the same to the same extent and in the same manner as if the warranty had been issued directly to the City by that Subcontractor or Supplier.


12.5.3 For the purposes of this GC12.3, the phrase, “defects arising from faulty construction, manufacturing, installation, materials, equipment or workmanship in any part of the Work (or Products)” expressly includes all defects or deficiencies that arise even if the Work is carried out in a good and workmanlike manner.


12.5.4 During the warranty period, the Design-Builder will promptly repair and correct all defects at no cost to the City. If the Design-Builder fails to repair or correct any defect during the warranty period within ten (10) calendar days of written notice of its existence, the City may but is not obligated to make the repairs or corrections itself and the actual out-of-pocket costs of such repairs or corrections made by the City will be payable by the Design-Builder to the City within seven (7) calendar days of receiving an invoice from the City for same. In the event of an emergency where, in the opinion of the City, delay could cause serious loss or damage, or inconvenience to the public, the repairs or corrections may be made without prior notice being sent to the Design-Builder.


12.5.5 Where, pursuant to GC13.1 - Occupancy, the City commences the use of the Work and Products for their intended purposes prior to the issuance of the Certificate of Completion for the Work, the warranty period will be deemed to commence from the issuance date despite such prior use.


12.5.6 Issuance of the Certificate of Total Performance of the Work will not extinguish any of the Design-Builder’s obligations under this Contract and the Design-Builder will remain liable to perform and complete all Design Services and Work and carry out all obligations required under this Contract

GC13.1 OCCUPANCY


GC13.1 OCCUPANCY

13.1.1 The City reserves the right to take possession of and use any completed or partially completed portion of the Work, regardless of the time of completion of the Work, providing it does not interfere with the Design-Builder's Work, as determined by the City acting reasonably.

13.1.2 Such taking possession or use of such Work or part thereof as described in GC13.1.1 shall not be construed as final acceptance of the Work or any part thereof, or an acknowledgement of fulfillment of the Contract.

END OF SUPPLEMENTARY GENERAL CONDITIONS




SCHEDULE 2 OWNER’S STATEMENT OF REQUIREMENTS

[To be added.]




SCHEDULE 3 SCHEDULE OF PRICES

[Complete when the Contract is finalized – must tie to A-4.]




SCHEDULE 4 SUBCONTRACTORS AND SUPPLIERS

The following are certain of the Subcontractors that the Design-Builder will use for the Design Services and the Work:

Subcontractor Address

Division/Section of Design Services or Work

[To be completed]

The following are certain of the Suppliers that the Design-Builder will use for the Design Services and the Work:

Supplier Manufacturer Address Item

[To be completed]




SCHEDULE 5 PROJECT SCHEDULE

[Insert the schedule provided in response to the Notice of Award, as accepted by the City.]




SCHEDULE 6 PERFORMANCE AND LABOUR AND MATERIAL PAYMENT BONDS

[Attach copies of performance bond and labour and material payment bond provided after contract award.]

(see attached)




SCHEDULE 7 INSURANCE CERTIFICATE

[Attach copies of insurance certificates for the project provided after Contract award.]

(see attached)




SCHEDULE 8 CITY PRE-CONTRACT HAZARD ASSESSMENT FORM

2017 09 1

Vancouver Landfill List of Known Workplace Hazards

CONTRACT TITLE: DESIGN BUILD FOR THE LANDFILL GAS FLARE REPLACEMENT PROJECT

PROJECT MANAGER (CITY EMPLOYEE): JORDAN COWAN

CONTRACT NAME & # (IF KNOWN): PS20171423 – LANDFILL GAS FLARE REPLACEMENT PROJECT Purpose

This document shall be completed by the project manager, who shall list all the known worksite hazards and all the existing work process hazards that will be associated with the upcoming contract. The completed document shall then be provided to all potential contractors, as part of the tender package, so the project can be bid appropriately based on the known worksite hazards.

Definitions

Project Manager – the City employee designated to be the liaison with the contractor for the purpose of managing, overseeing, coordinating or in any other way administering the contract.

Instructions for Completion

The document must be completed in full. Choices for each entry are:

Y – Yes - the known worksite hazard or existing work process hazard does exist

N – No - the known worksite hazard or existing work process hazard does not exist*

NA – Not Applicable - worksite hazard or existing work process is not applicable for this contract type

TBD - a third party (environmental consultant) will address the issue (primarily for a hazardous materials assessment)

*based on reasonable estimation from all input by persons with expertise or relevant knowledge and understanding

Information from Hazardous Materials Assessments Provided by a Third Party

A hazardous materials assessment may be completed prior to the Project Manager completing the Owners List of Known Workplace Hazards. Any such assessment should be referenced by the Project Manager in this document and provided with the Request for Proposal package. Hazardous materials may include asbestos, lead, crystalline silica, ammonia, PCB’s, CFC’s, moulds, mercury, ozone depleting substances (ODS), and radioactive substances.

Assistance in Completing this Document

If you have questions while completing this document, or are unsure if the listed hazards apply, please seek assistance from Health and Safety (604.871.6078 or [email protected]).

Work Description:

Design and Build of the Landfill Gas Flare Replacement Project which includes removing one existing flare and installing two additional flares at the Flare Station. Work done under this contract will include field work such as survey, measurements/verification for design and inspections as needed at the Flare Station when Design Build contractor is Prime.

2017 09 2

1. ASBESTOS OR OTHER FIBRESCONTAINING MATERIALS – asbestos is accepted for disposal at the landfill in accordance with the asbestos policy, asbestos trench/work area at the active face, residential drop off area, buried throughout the Landfill site with some locations identified. Some materials associated with the flare may contain fibres materials (insulation, paint)

Yes (Y) No (N) Not

Applicable (NA) To Be Determined

(TBD)

a) Asbestos or fibres containing materials will be encountered Y

b) A hazardous materials assessment for asbestos or other fibres materials is provided in the contract

N

c) A hazardous materials assessment for asbestos or fibres materials is the responsibility of the contractor

Y

The Vancouver Landfill Asbestos Exposure Control Plan available upon request.

2. LEAD-CONTAINING MATERIALS – disturbance of lead-based paint, buried wood, electrical circuitry or metal alloys.

Yes (Y) No (N) Not


(TBD)

a) Inorganic lead-containing materials may be encountered N

b) A hazardous materials assessment for lead is provided in the tender package NA

c) A hazardous materials assessment for lead is the responsibility of the contractor Y

3. OTHER HAZARDOUS MATERIALS – moulds and spores (at the Landfill active face and composting facility), wastewater treatment plant residuals, i.e. grit and sludge/scum screenings (at the Landfill active face), water treatment plant residuals (at the Landfill active face), bottom ash (on roads 40/50, at the Landfill active face), leachate/condensate (throughout the site), ammonia (ammonia-containing fridges accepted at RDO)

Yes (Y) No (N) Not


(TBD)

a) A hazardous materials assessment for (list the specific hazardous material) is provided in the tender package

NA

b) A hazardous materials assessment for (list the specific hazardous material) will be provided in the tender package

NA

c) A hazardous materials assessment for (list the specific hazardous materials) will be the contractors responsibility

NA

If yes to any, provide the applicable document upon request:

Moulds and spores – Landfill Control Measures Against Exposure to Microbiological Agents – Safe Operating Procedure

Wastewater treatment plant residuals – Wastewater Treatment Residuals OH&S Info - 2014-03

Water treatment plant residuals – Drinking Water Treatment Residuals OH&S Info - 2014-03

2017 09 3

Bottom ash: Safe Operating Procedure: Bottom Ash Management at Vancouver Landfill and Executive Summary of Vancouver Landfill Bottom Ash Management: Occupational Exposure Assessment and Human Health Risk Assessment

4. CONFINED SPACES – as marked on site. Examples include flare towers, sewer manholes, sewer wet wells, water/oil separator, drainage sump, utility chambers.

Yes (Y) No (N) or

Not Applicable

(NA)

a) A hazard assessment (for entry and inspection only) from the City of Vancouver is provided in the Request for Proposal package NA

b) The City of Vancouver shall provide procedures to isolate adjacent piping, or to lock out equipment (complicated systems only)(Confined Space ID and Hazard Assessment #617)

N

c) The contractor shall be responsible for isolation and lockout procedures in the confined space including the use of a Confined Space Permit process. Y

Some of the construction may require either tying into or constructing confined spaces.

5. LOCK OUT – lockout procedures required for specific equipment and electrical systems (ie. electrical repair, pump maintenance/repair).

Yes (Y) No (N) or

Not Applicable

(NA)

a) Lockout will be required to isolate or prevent the unexpected release of energy (electrical, mechanical, hydraulic, chemical, thermal, kinetic, gravitational, pneumatic, explosive, toxic gasses)

Y

b) Work will be performed on or near energized equipment, lines, or circuits Y

If yes to a) or b) describe:

Tying in to existing electrical system and motor control cabinet, lockout required

Tying into existing landfill gas piping infrastructure, lockout required.

Tying into existing nitrogen and propane gas systems, lockout required.

There are currently lights on Road 27 and on Road 25 that will need to be turned off, and locked out, before any extension work is undertaken.

The contractor will implement a documented lock out procedure which will include a Lock Out Permit process.

6. FALL PROTECTION - any time a person will be exposed to a fall of 10’ or greater, or a fall of less than 10’ where serious injury may occur: tree pruning, working on a roof, window and ledge cleaning, window replacement, roll-up door replacement, tent installation, awning/canopy installation, overhead air exchange installation, construction inspection and testing services.

Yes (Y) No (N) or

Not Applicable

(NA)

2017 09 4

a) Workers will be exposed to a potential fall in excess of 3 m (10 feet), or to a fall of less than 3 m which would likely result in a serious injury (ex. impalement on rebar)

Y

b) Scaffolding or ladders will be required to be secured to a building or structure where applicable.

Y

When digging trenches, sometimes the trench may be deeper than 3m, in which case the appropriate measures must be taken such as no entry into the trench along with appropriate set back distance or shoring, etc.

7. OVERHEAD AND UNDERGROUND UTILITIES - overhead high voltage power lines, underground utilities i.e. gas, water, sewer, etc.

Yes (Y) No (N) or

Not Applicable

(NA)

a) There will be electrical hazards associated with overhead power lines such as limits of approach and contact

Y

b) Necessary assurances (in writing) have (or will be) obtained by the City, through the utility company, for any work where minimum limits of approach cannot be maintained (provide documentation and review at pre job meeting with the successful contractor candidate)

Y

c) Necessary assurances must be obtained (in writing) by the successful contractor, through the utility company, for any work where minimum limits of approach will not be able to be maintained

Y

d) Underground or hidden utilities are located on the job site. Any excavation or drilling work in proximity to an underground utility service must be undertaken in conformity with the requirements of the owner of that utility service

Y

If yes to c), and the specific physical locations where minimum limits of approach will not be able to be maintained are known, how will this information be provided to the contractor?

There are currently lights on Road 27 and on Road 25 that will need to be turned off, and locked out, before any extension work is undertaken. There are numerous gas lines and other utilities that are underground throughout the site.

8. CONSTRUCTION, EXCAVATION, SHORING AND DEMOLITION

Yes (Y) No (N) or

Not Applicable

(NA)

a) As Prime Contractor, the City of Vancouver project manager will submit the Notice of Project (refer to When is a Notice of Project Required) NA

b) Workers will be required to enter an excavation over 1.2m (4 ft) in depth NA

The trenches may be greater than 1.2m for the horizontal gas lines or other utilities.

9. CHEMICALS, SOLVENTS, FUMES, VAPORS, AND/OR DUSTS -silica dust

Yes (Y) No (N) or

Not Applicable

(NA)

2017 09 5

a) The worksite has chemicals solvents, fumes, vapors or dusts that may affect the contractor

Y

b) Material Safety Data Sheets for controlled products at the worksite will be available, on request, to the contractor

Y

If yes to a), list the work processes and/or chemicals in use:

It may be dusty at times or the construction activity may stir up dust in which case dust suppression is required.

Silica dust arising from road travel – Vancouver Landfill Silica & Other Dusts Exposure Control Plan available on request

10. NOISE – Landfill active face, Residential Drop Off Area, flare station, compost facility, demolition area

Yes (Y) No (N) or

Not Applicable

(NA)

a) Employees will be exposed to noise levels above 85dbA Y

Vancouver Landfill Noise Exposure Control plan available on request

OTHER HAZARDS (NOT IDENTIFIED ABOVE)

Yes (Y)

No (N) or Not

Applicable (NA)

a) compressed cylinder gas release (residential drop off area, flare station, active face, compressed gasses (nitrogen & propane)) Y

b) eye hazards (throughout the site) Y

c) fires/explosion (Landfill active face, composting facility, flare station, equipment, throughout the site)

Y

d) mobile equipment/vehicle traffic (throughout the site) Y

e) needle stick/blood borne pathogens (in garbage/on wheels/tracks of equipment) – Y

f) spills (known/unknown materials) Y

g) trip/slip hazards (throughout the site) Y

h) violence (scalehouse, RDO, active face, compost) NA

i) Landfill gas arising from the decomposition of municipal solid waste (flare station, active face, piping system, demolition area, pump station) Y

j) Equipment tipping/rollover (RDO, active face, compost, demolition area) Y

k) Hot surfaces (equipment, flare station(operating flares 3&4) Y

l) Traffic – a major landfill roadway runs adjacent to the flare station site Y

2017 09 6

KNOWN WORKPLACE HAZARDS LIST COMPLETED BY

Project Manager Name (print): Jordan Cowan

Project Manager Signature:

Date: Sept 6, 2017

Title: Landfill Gas Operations Lead Phone: 604-307-3178

yes

Not Designed or intended for Continous occupancy

Enclosed or partiallyenclosed?

Limited or restrictedentry or exit?

Large enough and configured to perform work?

yes yes yes

Rescue Pre-Plan

Basic information for VFRS Space Type(NFPA 1006-36)

Internal Congested (y/n)

Hauling Systemrequired (y/n)

Victim loweringrequired (y/n)

Anchorageoverhead (y/n)

Anchorage Type

CS TYPE 2 Y N N N

Comment Notify Delta Fire Rescue prior to entry.

Engineering Services - All - Tower/chimney Location:

Landfill Flare Tower (ID: 617 ) Cogeneration plant at the Delta landfill at 72nd St and Burns Rd. Cogeneration plant is located 2 km east of main gate. There are 4 flares: two identical old Flares (#1 and #2) and two identical new Flares (#3 and #4) in centre of cogen plant.

Assessed by:

Confined Space Indentification and Hazard Assessment Andrew Ross

Date Assessed: 2004-12-02

Rescue Plan

Access Means,Dimensions

Access is by removing one or both louvered dampers at the base of each flare tower. Measure 4ft tall by 3ft wide.

Space Descriptionand Dimensions

Flare stack towers are 8ft dia and 40 ft tall. The manifold burner used to burn off excess landfill gas is a circular ring about 1.5 ft off the ground with 6 burner nozzels extending up 5 ft to choke plate with 6 1'10" dia holes. The Inside tower surface is covered with a ceramic wool for heat protection

Equipment Piping and manifold for burning landfill gas. Piping for pilot light.

Purpose/function Burner and stack for burning off excess landfill gas composed of about 35% Carbon dioxide and 50% methane.

HAZARD PRESENT HAZARD RATING REASON FOR HAZARD AND RATING

NO YES LOW MOD HIGH

Oxygen deficiency X Landfill gas has no oxygen content.

Oxygen enrichment X

Chemical presence X Landfill gas is composed to 35% Carbon dioxide and 50% methatne. Hydrogen sulfide levels range from 50 to 150 PPM.

Fire/Explosion X Landfill gas has explosive levels of methane when diluted with air. The space is a combustion chamber. Propane gas is used to keep ignitor burning.

Pre Entry Hazard Assessment

Page 1 of 3/ConfinedSpace / ConfinedSpaceReport Printed by WES23 at 2017-07-13 3:39:44

Biohazard aerosol X

Ingestion/Skin contact X

Noise/Vibration X When the flare station is operational noise exposure limits may be exceeded for 8 hour exposures.

Heat/Cold stress X

Radiation or Laser X

Personal Confinement X Entry into space requires crawling thorough short hatch

Mechanical Hazard X

Hydraulic/Pneumatic X

Process Hazard X

Traffic X

Structural X Choke plate subjected to heat stress should be assessed for structural strengh to support worker. Significant additional weight from scaffolding or materials on choke plate requires P.Eng to confirm structural safety.

Engulfment X

Electrical X Electrical ignitor. Painful shock from exposure to electrical arc.

Fall X

Slip/Trip X

Visibility/Light X

Hot/Cold surfaces X High operating temperatures inside space. Pilot light must be considered on entry.

Biohazards X

Insect/Animal X

Other X

Sharp objects X


Air Quality Readings

Date Reading for Measurement Gas Detector Serial No. Reading by

Comments

For problems or comments on the information, please contact Andrew Ross (Manager Organizational Safety) 604-871-6459

Job Hazards - Inspection

HAZARD PRESENT HAZARD RATING REASON FOR HAZARD AND RATING

YES LOW MOD HIGH

Fire/Explosion X X Lockout and isolation of landfill gas and pilot light propane and lockout of compressor pumps is required.

Structural X X Inspect choke plate from below to ensure heat stresses have not weakened choke plate supports or choke plate. If structural weakness observed exit space and seek assisstance to prepare bracing.

Electrical X X Lockout ignitor.

Inspection Hazard Assessment Summary

Lockout Required Atmospheric Hazard Ventilation Required Fall Protection or Lifeline Required

Permit Required

Yes Low Yes No Yes


Image Name: 3lf.JPG Description:

Flare #1 burner manifold inside stack, where landfill gas enters flare

Image Name: 5lf.JPG Description: Flare #1 interior stack showing sampling tubes and ceramic wool insulation.

Image Name: accessflare1.JPG Description: Access point for Flare Stack maintenance: Louvre

Image Name: AerialflareID.JPG Description: Aerial view of flare station with flares labelled

Image Name: flare1interiorup.JPG Description: Flare #1 interior, pilot lights and burner nozzles, about 5 ft off ground

Image Name: Flare3.JPG Description: Flare #3 showing access point 4ftx3ft louvres

Image Name: flaressideview.JPG Description: Flare station view south showing old Flares #1 and #2, on the right, and new Flares #3 and #4, on the left




SCHEDULE 9 CONTRACTOR PRE-CONTRACT HAZARD ASSESSMENT FORM

[Completed form to be attached to the finalized agreement.]

Contract Title

Project Manager (City Employee)

Contractor Representative

Contract Name and No.

PURPOSE

This document shall be completed by the contractor awarded the contract, who shall identify all the known and potential work process hazards associated with the contract. The contractor, who is responsible for all identified actions, shall provide a completed Pre-Contract Hazard Assessment Form to the Project Manager (City employee) for review and consultation before the contract work begins.

REFERENCE MATERIAL

In order to complete this document, the contractor should refer to a completed copy of any “List of Known Workplace Hazards,” provided with the tender package. The contractor is also responsible to refer to any “Hazardous Materials Assessments,” provided by the City with the tender package, and possibly referred to in such a “List of Known Workplace Hazards.”

INSTRUCTIONS FOR COMPLETION

The document must be completed in full. Choices for each entry are:

Yes (Y) this work process or worksite hazard will exist for this contract and is the responsibility of the contractor

No (N) even though the work process or worksite hazard will exist, it will not be the responsibility of the contractor

Not Applicable (NA) the work process or worksite hazard is not applicable for this contract

Each grouping of safety hazards or issues in this document (bold text, capitalized) may list some examples of work tasks where the relevant hazard may be encountered. These examples are not conclusive; there may be other examples of work tasks that create such a hazard or issue.

DOCUMENTATION AND TRAINING REQUIREMENTS

During the contract term, the contractor may be requested by the City of Vancouver, and shall provide

documented evidence for items identified with a (D) in this document.

The summary table at the end of the document provides all potentially required documentation, and if




applicable, the WCB OHS Regulation reference.

For any identified hazard marked with a (T), the contractor is responsible to train its employees.

HAZARDOUS MATERIALS

The contractor is responsible for providing additional information on hazardous materials which may be encountered as part of the work process, yet not identified in the List of Known Workplace Hazards.

Hazard or Issue Project Manager

Yes (Y), No (N)

or Not

Applicable (NA)

1. Asbestos-containing Materials. Disturbance or penetrations of flooring, walls,

ceiling tiles, pipe lagging, ac pipe, transite siding, particularly in older

facilities; e.g., furniture/fixture installation, carpeting/flooring services, and

boiler repair/tune-up services

(a) We have reviewed the hazardous materials assessment for asbestos

provided by the City of Vancouver (or third party) in the tender package

Y N NA

(b) We will provide a written hazardous materials assessment for asbestos Y N NA

(c) We have a written Asbestos Program (D) Y N NA

(d) As “prime contractor”, we will submit a Notice of Project Asbestos(NOP-

A) to WorkSafeBC at least 24 hours in advance of the project start-up

Y N NA

2. Lead-containing Materials. Disturbance of lead-based paint, particularly in

older facilities. Also present in certain electrical circuitry and metal alloys;

.e.g., overhead bridge crane maintenance/repair, high-voltage cable splicing

services, boiler repair/tune-up services, fixture installation services, and

chiller maintenance/repair services

(a) We have reviewed the hazardous materials assessment for lead provided

by the City of Vancouver (or third party) in the tender package

Y N NA

(b) We will provide a written hazardous materials assessment for lead Y N NA

(c) We have a written exposure control program for Lead (D) Y N NA





Yes (Y), No (N)

or Not

Applicable (NA)

3. Other Hazardous Materials. May include pcb’s, cfc’s, moulds, mercury, ozone

depleting substances (ods), radioactive substances, sewage and unidentified

contaminated hazardous materials, other: (list other here)

(a) We have reviewed the hazardous materials assessment for (insert

hazardous material type here) provided by the City of Vancouver, or a

third party, in the tender package

Y N NA

(b) We have reviewed the hazardous materials assessment for (insert

hazardous material type here) provided by the City of Vancouver, or a

third party, in the tender package

Y N NA

(c) We will provide a hazardous materials assessment for (insert hazardous

material type here)

Y N NA

(d) We will provide a hazardous materials assessment for (insert hazardous

material type here)

Y N NA

4. Confined Spaces. Working in vaults, chambers, pits, tanks, etc.; e.g.,

construction, inspection and testing services, water/fuel storage tank clean-

out services, and utility corrosion inspection services.

(a) We have reviewed the confined space hazard assessment provided by the

City of Vancouver in the tender package

Y N NA

(b) We have a written confined space entry program (D) Y N NA

(c) Our employees have received confined space training (T) Y N NA

(d) We shall complete a confined space hazard assessment specific to the

work to be performed (D)

Y N NA





Yes (Y), No (N)

or Not

Applicable (NA)

(e) We shall develop site specific written safe operating procedures

(including evacuation and rescue components) prior to starting work (D)

Y N NA

(f) We shall identify and record isolation points (D) Y N NA

(g) We will develop alternate procedures (as per WCB OHS Regulation # 9.22)

to be used to isolate adjacent piping containing harmful substances (D)

Y N NA

(h) We will provide for the services of rescue persons Y N NA

If yes to (g), provide brief description:

5. Lock Out. Industrial equipment maintenance, power machinery repair

services, pump maintenance/repair services, mechanical refrigeration systems,

elevator repair, overhead bridge crane maintenance/repair services, cathodic

protection services, hydraulic test systems repair/service, and air compressor

rebuilding services

(a) We will be required to lock out in order to isolate or prevent the

unexpected release of energy (electrical, mechanical, hydraulic,

chemical, thermal, kinetic, gravitational, pneumatic)

Y N NA

(b) We will perform work on, or near, energized equipment, lines or circuits Y N NA





Yes (Y), No (N)

or Not

Applicable (NA)

Note: If yes to (a) or (b) above, no work may be performed until reviewed by City

of Vancouver project manager or project manager designate.

If yes to (a) or (b) describe:

6A. Fall Protection. Tree pruning, window and ledge cleaning, window

replacement, overhead bridge crane maintenance/repair services, roll-up door

replacement, tent installation, awning/canopy installation, overhead air

exchange installation, construction inspection and testing services.

(a) Our employees will be exposed to a potential fall in excess of 3 m (10

feet), or to a fall of less than 3 m which would likely result in a serious

injury (ex. impalement on rebar)

Y N NA

(b) We will produce a written Fall Protection Plan for work that will occur

more than 25 feet above grade, or, if written procedures (control zone)

are to be used as the means of fall protection (D)

Y N NA

(c) Our employees who will be required to use fall protection have received

training (T)

Y N NA

If yes to (a), describe:





Yes (Y), No (N)

or Not

Applicable (NA)

6B. Scaffolding and Ladders. Window replacement or cleaning, tree pruning, roll-

up door replacement, tent installation, and awning/canopy installation

(a) Our employees will use scaffolding or ladders for access to the work Y N NA

(b) The scaffolding or ladders will be exposed to wet and/or slippery

conditions

Y N NA

(c) We will ensure scaffolding or ladders are secured before accessing the

worksite

Y N NA

(d) Scaffolding will be erected and dismantled only by qualified workers Y N NA

7. Overhead Power Lines and Underground Utilities. Tree pruning services,

tree removal, utility relocation or replacement, underground utility

identification services, concrete sawing services, pole painting

(a) There are electrical hazards associated with overhead power lines such

as limits of approach and contact

Y N NA

(b) We will obtain necessary assurances, in writing, through the utility

company, for any work where minimum limits of approach cannot be

maintained

Y N NA

(c) Underground or hidden utilities may be on the job site and we shall

contact the Project Manager and BC OneCall at least four business days

prior to the start of any excavation work

Y N NA

(d) In the event of an inadvertent utility strike, we will have a written

procedure for immediate notification of both the utility company and

WorkSafeBC (D)

Y N NA

8. Construction, Excavation, shoring and Demolition

(a) As “prime contractor”, we will submit a Notice of Project (NOP) to

WorkSafeBC at least 24 hours in advance of the project start-up date

Y N NA





Yes (Y), No (N)

or Not

Applicable (NA)

(b) Workers may be required to enter an excavation over 1.2m (4 ft) in

depth

Y N NA

(c) We will develop site specific written safe operating procedures, including

evacuation and rescue components, prior to starting any excavation work

(D)

Y N NA

(d) Shoring will be installed in accordance with Part 20 of the WorkSafeBC

OH&S Regulation

Y N NA

(e) We will provide safe means of entry and exit for excavations Y N NA

(f) We will provide for the services of rescue persons and equipment

(excavation rescue)

Y N NA

(g) We will develop a demolition/salvage plan (D) Y N NA

(h) We will evaluate the demolition materials for reuse or recycling Y N NA

(i) We will protect passers-by from potential hazards Y N NA

9. Chemicals, Solvents, Fumes, Vapours and Dusts. Cleaning solvents,

adhesives, paints, coatings, binders; e.g., storage tank clean-out services,

countertop installation (epoxies), and flooring

(a) We will complete a hazard assessment for chemicals we will use in our

work, and if chemicals already exist at the workplace, our assessment

will identify possible results of any reactions between our chemicals and

those of the City's operations

Y N NA

10. Noise and Vibration. Includes installations and heavy equipment operation.

Noise examples for 85 – 90 dbA (at noise source) include forklift, smoke alarm,

table saw. Whole body vibration examples include truck or equipment operator

and jackhammer operation

(a) Our employees will be exposed to noise levels above 85dbA Y N NA





Yes (Y), No (N)

or Not

Applicable (NA)

(b) We have a written hearing conservation program (D) Y N NA

(c) Our employees will be exposed to excessive levels of whole body

vibration (WBV)

Y N NA

11. Occupational Health and Safety Program

(a) We have a written Safety Program (D) Y N NA

(b) We will make regular inspections of all workplaces Y N NA

(c) We will immediately investigate any reported unsafe conditions and

correct as required

Y N NA

(d) We will investigate all incidents and provide written incident reports to

the Project Manager

Y N NA

(e) We will develop a written plan (D) identifying how risk to the public and

workers will be minimized (may include the use of barriers and safe

entry/exit points from the worksite)

Y N NA

12. First Aid

(a) First aid equipment, supplies, facilities and services will be readily

accessible during working hours

Y N NA

(b) We will complete a first aid assessment (D) Y N NA

(c) We will post site drawings and signs indicating the location of, and how

to summon, first aid

Y N NA

(d) We will develop an effective means of communication between the first

aid attendant and the work areas

Y N NA

13. Fire Protection. Solvents, fuels, soldering, torch cutting, or heating devices;

e.g., gasoline and diesel fuel delivery services, flooring services, fire

suppression service, and water pipe repair services

(a) We will weld, solder, or cut with a torch Y N NA





Yes (Y), No (N)

or Not

Applicable (NA)

(b) We will use or store flammable/combustible liquids Y N NA

(c) We will use temporary heating devices Y N NA

(d) We will provide water and/or fire extinguishers on the job site Y N NA

14. Personal Protective Equipment (PPE)

(a) We will ensure our workers have appropriate personal protective clothing

and equipment (e.g., safety footwear, hi-vis vests, hardhats, eye

protection, face protection, hearing protection, chemical

gloves/clothing)

Y N NA

(b) We have a written PPE program (D) Y N NA

15. Respiratory Protection

(a) The work will involve materials or processes requiring respiratory

protection

Y N NA

(b) We have a written respiratory protection program (D) Y N NA

16. Tools Machinery and Equipment

(a) We will use powder-actuated tools. Y N NA

(b) Our employees who operate equipment have been trained and are

qualified in use of that equipment. (T)

Y N NA

If yes to (a), describe:





Yes (Y), No (N)

or Not

Applicable (NA)

17. Cranes, Forklifts, and Manlifts. Heavy or oversized goods delivery, tree

pruning, overhead bridge crane maintenance/repair, and roll-up door

replacement

(a) We will use a crane, forklift, manlift or other lifting equipment Y N NA

(b) Our lifting and rigging equipment is certified where applicable, and

inspected on a regular basis

Y N NA

(c) Our operators shall have a valid operators certificate (mobile crane or

tower crane) or have received training (boom lift, scissor lift or forklift)

(T)

Y N NA

(d) Only lifting attachments approved for use by the forklift manufacturer

will be used

Y N NA

18. Rigging

(a) We will lift or sling loads overhead Y N NA

(b) We will inspect ropes, hooks and slings before use on each shift Y N NA

19. Motor Vehicles and Heavy Equipment. Goods delivery, personnel

transportation services, trailer relocation services, oil/water pump-out and

recycling services, asphalt grinding and asphalt sealing services, weed/brush

abatement and mowing services, landscape hydro-seed services, tree stump

grinding, and concrete sawing and removal

(a) We will use motor vehicles or heavy equipment at the work location Y N NA

(b) All operators have a valid provincial driver's license Y N NA

(c) We will inspect vehicles, including safety features (e.g., ROPS) Y N NA

20. Traffic Control

(a) There will be uncontrolled movement of vehicular traffic at the worksite Y N NA

(b) We will develop a written traffic control plan (D) Y N NA





Yes (Y), No (N)

or Not

Applicable (NA)

(c) We will put in place any required traffic control devices Y N NA

(e) The traffic control devices conform to the Ministry of Transportation and

Infrastructure (MoTI) “Traffic Control Manual for Work on Roadways”

Y N NA

We will provide Traffic Control Persons (TCP’s) as required by law Y N NA

21. Crystalline Silica Dust

(a) Our work will involve jackhammering, rotohammering, drilling, grinding

or other disturbance of concrete or stone, creating potential exposure to

silica dust

Y N NA

22. Additional Concerns

We foresee additional health and safety concerns associated with the work Y N NA

If yes, describe:

(a)

(b)

(c)

(d)

(e)

(f)





Yes (Y), No (N)

or Not

Applicable (NA)

Describe the control measures each of the concerns listed above:

(a)

(b)

(c)

(d)

(e)

(f)

PRE CONTRACT HAZARD ASSESSMENT COMPLETED BY

Contractor’s Representative Name (print):

Contractor's Representative Signature: Date:

Title: Phone:

CONTRACTOR'S DESIGNATE RESPONSIBLE FOR ONSITE SAFETY

Name (print):

Title: Phone:

Yes (Y), No (N)

or Not

Applicable (NA)

Summary of Documentation (D) to be Provided by the Contractor upon request

by the City of Vancouver (documentation required as per Workers Compensation

Board Occupational Health and Safety (WCB OHS) Regulation, the Workers’

Compensation Act (WCA) or the City of Vancouver)




Yes (Y), No (N)

or Not

Applicable (NA)

(a) Safety Program (WCB OHS Regulation Parts 3.1-3.3) Y N NA

(b) Asbestos Exposure Control Plan (WCB OHS Regulation Part 6.3) Y N NA

(c) Lead (Pb) Exposure Control Plan (WCB OHS Regulation Part 6.60) Y N NA

(d) Respiratory Protection Program (WCB OHS Regulation Part 8.5) Y N NA

(e) Confined Space Entry Program (WCB OHS Regulation Parts 9.5 and 9.6) Y N NA

(f) Plan for minimizing risk to public and to workers (City of Vancouver) Y N NA

(g) Personal Protective Equipment (PPE) Program (WCB OHS Regulation Part 8.5) Y N NA

(h) Hearing Conservation Program (WCB OHS Regulation Part 7.5) Y N NA

(i) Confined Space Hazard Assessment (WCB OHS Regulation Part 9.9) Y N NA

(j) Work Procedure, including evacuation and rescue, for confined space (WCB

OHS Regulation Part 9.10 and 9.11)

Y N NA

(k) Identification of Isolation Points (confined space) (WCB OHS Regulation

Part 9.19)

Y N NA

(l) Alternate procedures to isolate adjacent piping (confined space) (WCB OHS

Regulation Part 9.22)

Y N NA

(m) Fall Protection Plan (WCB OHS Regulation Part 11.3) Y N NA

(n) Traffic Control Plan (Ministry of Transportation and Infrastructure (MOTI)

manual, as referenced in WCB OHS Regulation Part 18.3)

Y N NA

(o) In the event of a utility strike, a written procedure for notification of Utility

Provider (WCB OHS Regulation Part 4.18) and WorkSafeBC (Workers’

Compensation Act Part 3, Division 10, Sec. 172 (1)(c))

Y N NA

(p) Work Procedure (including evacuation and rescue) for excavations (City of

Vancouver)

Y N NA

(q) Demolition/Salvage Plan (City of Vancouver in reference to WCB OHS

Regulation Part 20.112)

Y N NA




Yes (Y), No (N)

or Not

Applicable (NA)

(r) First Aid Assessment (WCB OHS Regulation Part 3.16 (2)) Y N NA

Summary of Training Requirements (T) of Contractor Employees (for any persons

completing this type of work throughout the duration of the contract)

(a) Confined Space Entry (WCB OHS Regulation Part 9.8) Y N NA

(b) Fall Protection (WCB OHS Regulation Part 11.2 (6)) Y N NA

(c) Equipment Operation (WCB OHS Regulation Part 4.3(1)(b)(i)(ii)) Y N NA

(d) Mobile Equipment (ex. boom lift, scissor lift, forklift) (WCB OHS Regulation

Part 16.4)




SCHEDULE 10 LANDFILL GAS SAFE WORK PROCEDURE OVERVIEW

Engineering Services – Vancouver Landfill

Landfill Gas Safe Work Procedure Overview

1

CityofVancouver

LandfillGasSafeWorkProcedure‐Overview



2

TableofContentsLandfill Safety .................................................................................................................................. 5

General Safety Rules .................................................................................................................... 5

On‐site First Aid ........................................................................................................................... 5

In Event of an Emergency ............................................................................................................ 6

Health and Safety Concerns ........................................................................................................ 6

Personal Protective Equipment (PPE) ......................................................................................... 6

Heavy Equipment ........................................................................................................................ 7

Landfill Gas Hazards .................................................................................................................... 7

Working Alone ............................................................................................................................. 7

Air Intrusion ................................................................................................................................. 8

LFG MSDS .................................................................................................................................... 8

Landfill Gas Basics .......................................................................................................................... 16

Fire and Emergency ....................................................................................................................... 20

Fire Prevention & Monitoring ................................................................................................... 20

Fire Monitoring with Gastec Gas Tubes ................................................................................ 20

Emergency Response ................................................................................................................. 21

Fires ....................................................................................................................................... 21

Figure 1 ‐ Phases of Landfill Gas Production ................................................................................. 17

Figure 2 ‐ Landfill Gas Collection & Beneficial Use System 2015 .................................................. 18

Figure 3 ‐ Landfill Gas Collection System 2015 .............................................................................. 19

Figure 4 ‐ Flare Station Emergency Stop Button ........................................................................... 24



3

Glossary of Terms

Condensate Drainage System – Infrastructure that allows water that condenses from the

saturated landfill gas to drain from the header pipe to prevent blocking the flow of gas

Condensate Trap (CT) – Infrastructure located along the sub‐header pipes and on side slopes

that traps condensate from entering the flares station and is conveyed by gravity into the

leachate collection ditches

Condensate – The liquid phase produced by the condensation of steam or any other gas (landfill

gas)

PPE – Personal protective equipment refers to protective clothing, helmets, goggles, or other

garments or equipment designed to protect the wearer's body from injury or infection.

LEL – Lower Explosive Limit, the lowest concentration (5%) of a gas or vapour in air capable of

producing a flash of fire in the presence of an ignition source,

UEL – Upper Explosive Limit, the upper concentration (15%) of a gas or vapour in air capable of

producing a flash of fire in the presence of an ignition source

Header – Pipe network connecting sub‐header pipes to the blower/flare station system; sloped

at 5% grade

Sub‐header – Pipe network connecting laterals to the header

Leachate – any liquid that, in the course of passing through matter, extracts soluble or

suspended solids or any other component of the material through which it has passed.

LFGMS – Landfill Gas Management Suite; database used to enter all data gathered by the

Landtec Gem 5000 gas analyzer; used to generate maps, tables, and graphs, and to track

monitoring.

LFG – Abbreviation for Landfill Gas

Lateral – Pipe network connecting individual wells to the sub‐header

Gas Manifold – The unity between a sub‐header and header; where gas flow and quality can be

measured for an individual field

SCFM – Standard Cubic Feet per Minute

Gemming – The act of using a Landtec GEM 5000 gas analyzer to monitor landfill gas



4

Gem – Synonymous with Landtec; device used to monitor landfill gas

Flare HMI (Human Machine Interface) – Software used to control the flare station remotely

Field Flow – Software that allows the user to review field flow and pressure data of the site

remotely

Calibration Gas – A series of gases used to calibrate the Landtec GEM 5000 gas analyzer;

methane high, nitrogen, carbon monoxide, hydrogen sulfide

VanDocs – VanDocs is the City’s record and document management system.

Trimble – A device used in conjunction with the Plexus compressor box to measure and record

the water level in vertical gas extraction wells.

Plexus – A device used in conjunction with the Trimble to measure and record the water level in

vertical gas extraction wells.

Rescans – Rescans are gas wells that need to be re‐monitored as they have exceeded the limits

of one of the parameters measured.

Fouling – A mineral calcite scale that sticks to the inside of LFG gas extraction wells.

Static Pressure – The pressure exerted by the gas that is coming out from the gas well

System Pressure – The pressure exerted by the flare station blowers



5

LandfillSafety

The City of Vancouver, Transfer & Landfill Operations Branch requires that all persons working

on the Vancouver Landfill (VLF) site receive the Site Safety Orientation before any work begins.

The orientation includes an outline of safety issues and requirements at the Landfill.

Note: For more safety information regarding specific tasks, refer to the Vancouver Landfill Gas

Safe Operating Procedures located on VanDocs and H: Drive, or ask a current landfill gas

technician or supervisor.

GeneralSafetyRules

When entering the site, vehicles may not pass the inbound line‐up during operating hours, unless traffic control persons are actively managing traffic. Vehicles may signal to traffic control persons that they would like to bypass by putting on their 4‐way flashers.

Smoking anywhere on the site is prohibited.

Scavenging is prohibited.

The speed limit on the Landfill premises is 30 km/h, and 15 km/h adjacent to the scales.

All drivers/operators must observe traffic control measures

Be aware of and stay clear of coned‐off areas;

Seatbelts must be worn at all times while vehicles are in motion.

The use of cellular phones while operating vehicles or equipment is prohibited by City policy unless in a Province‐approved hands free mode. Always move to a safe place out of the way of any equipment or vehicles prior to using a cellular phone or engaging in any other non‐mobile activity.

Be aware that asbestos is routinely managed at the Landfill. Stay upwind of any yellow bags at the Landfill active face.

The use of listening devices with headphones (such as music players) is prohibited while on site by City policy.

Comply with WorkSafeBC regulations when entering any confined space, depression, or potentially poorly ventilated areas.

On‐siteFirstAid

The first aid room is located at the southeast corner of the Landfill Administration building.

For emergencies, call 911 (dial “9” first from land lines).

Notify the designated First Aid Attendant at 604.603.1655 (VLF First Aid Cell Phone). If no answer, contact the Landfill Office at 604.606.2700 to alert the First Aid Attendant.



6

InEventofanEmergency

Report any fires, spills, accidents or other emergencies to the Landfill Office immediately. In the event of an emergency that requires outside assistance, call 911 immediately. The Landfill Manager is responsible for contacting additional authorities as required.

In an emergency, your first priority is to warn others and evacuate the immediate area. Do not put yourself in danger.

If not directly and helpfully involved, report to the Emergency Muster Location in the north end of the employee parking lot.

Do not return to the site until instructed that it is safe.

Material Safety Data Sheets for materials used on site are located in Superintendent’s office and available online. Materials brought onto site require MSDS sheets

For detailed information, refer to the Vancouver Landfill Emergency Response Plan.

HealthandSafetyConcerns

If you have any health or safety concerns, please discuss them with your site contact.

An incident means an accident or other occurrence, which resulted in, or had the potential for causing an injury or occupational disease. Incidents may include near misses, minor injuries, medical aid treatments, doctor visits, and/or injuries resulting in lost time accidents (e.g. structural and equipment failures).

PersonalProtectiveEquipment(PPE)

All PPE must meet WorkSafeBC requirements

The following are necessary while on the site:

Hi‐visibility reflective vest or coveralls.

Safety protective footwear (heavy‐duty, above the ankle, construction‐type safety boots with an external triangular green CSA patch). Boots should also be approved as shock‐resistant when working on electrical systems (display an external white CSA patch).

Approved safety eyewear.

Hearing protection at the Landfill Active Face, Residential Drop‐Off Area, Demolition Area, Compost Facility, and Flare Station.

Also necessary where appropriate:

Respirator, Hard hat, Masks

Fall protection in situations where a fall of 3 metres (10 feet) or more could occur, or from a lesser height but which represents a higher risk of injury;



7

Other specific equipment where determined necessary or by regulation for the particular situation.

HeavyEquipment

Do not walk in the active tipping area of the Landfill.

Do not move into the vicinity of any vehicle or mobile equipment until you have made eye contact with the operator/driver and ensured that he/she is aware of your presence.

Do not, at any time, walk behind any vehicle or piece of heavy equipment.

Remain outside of the swing radius of excavators, approximately 15 metres (50 feet), unless absolutely necessary.

In the demolition dumping area, maintain a safe distance between trucks (one truck and trailer length). End dump style demolition trucks pose an extreme hazard of tipping over on their side when the box is lifted.

All equipment must be turned off before fueling.

LandfillGasHazards

Landfill gas exists in the Landfill and in gas collection system piping and equipment and can collect in confined spaces, depressions, and poorly ventilated areas.

Do not access the fenced enclosure at the Flare Station or conduct any work around the landfill gas system.

Do not alter any component of the landfill gas collection system without prior authority from the Landfill Manager or designate.

If possible, stand upwind of wells or any other Landfill gas works. If an accidental or uncontrolled release of landfill gas is believed to have occurred near your work area, attempt to remove yourself from the area by taking a path that is crosswind from the source and attempt to get upwind if it is determined to be safe to do so. Immediately notify the Landfill Manager or designate of the release.

If a hydrogen sulphide (rotten eggs) odour is detected remove yourself from the area and notify the Landfill Manager or designate.

More information about Landfill Gas is available upon request from your Site Contact.

WorkingAlone

Determine with the Site Contact designate whether your work is considered Working Alone.

You must receive adequate orientation and training before working alone.

Working alone requires all City staff to be logged into SafetyLine application. See Safe Operating Procedure (SOP) for Working Alone



8

AirIntrusion

The LFG extraction plant should not be operated if there is an excessive air leak in the gas

pipe or equipment, as excessive leaks can introduce significant amounts of oxygen into the

pipe. The LFG burner tip is a source of controlled combustion, which requires fuel such as

landfill gas and oxygen to sustain combustion. The source of oxygen at the burner tip is from

ambient conditions controlled by the automated draft air louvers mounted on the flare

shell. If there are significant amounts of oxygen in the gas pipe, the flame may propagate

down the pipe causing injury to staff and/or damage equipment. Therefore it is crucial to

investigate and eliminate all air leaks.

If there is an air leak at within the landfill gas infrastructure, there will be oxygen detected at

the flare station analyzer. Contact Landfill Gas City Staff immediately.

LFGMSDSLANDFILL GAS MSDS

SECTION 1 – INFORMATION

Product Identifier LANDFILL GAS

Recommended Use Landfill gas is a by-product of solid waste decomposition and is flared or used in waste to energy applications as a combustion fuel source.

Restrictions on Use Intended for direct combustion only, not intended for ambient or compressed storage. Condensate should be removed from the gas prior to delivery or use.

Supplier City of Vancouver, Transfer and Landfill Operations

Street Address 5400 – 72nd Street, Delta, BC V4K 3N2

Emergency Telephone Landfill First Aid 604-603-1655

SECTION 2 – HAZARD IDENTIFICATION

Hazard Classification Flammable Gas (Category 1)

Acute Toxic Inhalation (Category 2)



9

Symbol

Signal Word Danger

Hazard Statements H220: Extremely flammable gas

H330: Fatal if inhaled

H335: May cause respiratory irritation

Precautionary Statements

P202: Do not handle until all safety precautions have been read and understood.

P210: Keep away from heat, hot surfaces, sparks, open flames and other ignition sources. No smoking.

P260: Do not breathe gas.

P271: Use only outdoors or in a well-ventilated area.

P284: In case of inadequate ventilation wear respiratory protection.

P304+340: IF INHALED: Remove person to fresh air and keep comfortable for breathing.

P310: Immediately contact medical services if you feel unwell.

P377: Leaking gas fire – do not extinguish unless leak can be stopped safely.

P381: Eliminate all ignition sources if safe to do so.

Other Hazards Simple asphyxiant.

SECTION 3 – COMPOSITION/INFORMATION ON INGREDIENTS - MIXTURE

Chemical Name Common name and synonyms

CAS Registry Number

Concentration



10

Methane Sewer gas 74-82-8 30% to 60% (average 50%)

Carbon Dioxide CO2 124-38-9 30% to 60% (average 37%)

Hydrogen Sulphide H2S 7783-06-4 < 100 ppm

Benzene 71-43-2 < 1 ppm

Section 4 — First Aid Measures

Inhalation Remove victim from contaminated area to fresh air. Administer artificial respiration if required and seek medical assistance. Administer oxygen. Call a physician.

Skin Contact Wash affected area with soap and water.

Eye Contact Flush with water. If irritation persists obtain medical assistance.

Ingestion Not applicable.

Most important symptoms and effects

Acute exposure can result in asphyxia and/or hydrogen sulphide poisoning.

Immediate Medical Attention and Special

Treatment, if Necessary

Treat symptomatically and for hydrogen sulphide poisoning.

SECTION 5 – FIRE-FIGHTING MEASURES

Suitable Extinguishing Media

Dry Chemical, Carbon Dioxide (CO2), foam, or water fog.

Unsuitable Extinguishing Media

Do not extinguish a fire involving landfill gas unless the flow of gas can be stopped, otherwise an explosive gas-air mixture could be formed creating a more dangerous environment than the original fire.

Specific Hazards Arising from Mixture

Hazardous combustion products: CO2, CO, NOx, SO2, Volatile Organic Compounds.

Special Precautions for Fire-Fighters

Use self-contained breathing apparatus. Check surrounding areas for hydrogen sulphide and explosive gases.



11

SECTION 6 – ACCIDENTAL RELEASE MEASURES

Personal Precautions, Protective Equipment

and Emergency Procedures

Evacuate all personnel from area surrounding a release. Have leak made safe. Eliminate ignition sources such as flames or electrical sparks. Ventilate areas. Do not approach an area where a release has occurred without a combustible gas, hydrogen sulphide, carbon dioxide and carbon monoxide monitor. Use self-contained breathing apparatus if approaching a release.

Environmental Precautions

Monitor for accumulated gases, especially in low-lying areas.

Methods and Material for Containment and

Cleaning Up

A gas release should not be contained. Ventilate areas where gas may have accumulated. Gas may be heavier than air and accumulate in low-lying areas.

SECTION 7 – HANDLING AND STORAGE

Precautions for Safe Handling

Do not work in an area where gas could be present or released without a personal gas detector or equivalent level of protection.

Ensure there are no sources of ignition; post area as “No smoking, open flames, or sparks”. Use non-sparking tools and explosion proof equipment.

Conditions for Storage Ensure there are no sources of ignition in storage or concentration areas.

Compatible materials for contact surfaces: stainless steel, HDPE or similar.

Incompatible materials: mild steel, non-corrosion resistant materials.

SECTION 8 — EXPOSURE CONTROLS/PERSONAL PROTECTION

Control Parameters WorkSafe BC Occupational Health and Safety Regulation

Methane 1,000 ppm (8 Hour)

Carbon Dioxide 5,000 ppm (8 hour) 15,000 ppm (15 minute)

Hydrogen Sulphide 10 ppm (Ceiling)

Flammable gas 20% LEL



12

Engineering Controls Use spark proof or intrinsically safe equipment when dealing with potentially explosive atmosphere. Adequate ventilation of possible combustion products are required.

Individual Protection Measures (Personal Protective Equipment)

Eye/Face Protection Safety glasses if in contact with condensate.

Skin Protection Rubber or nitrile gloves if in contact with condensate.

Respiratory Protection If engineering controls and work practices are not effective in controlling exposure to landfill gas, then positive pressure self contained breathing apparatus is required.

Thermal Hazards Non-sparking flame resistant clothing when in areas where gas is within explosive concentrations.

SECTION 9 – PHYSICAL AND CHEMICAL PROPERTIES

Appearance Colourless Gas

Odour Pungent odour similar to rotten eggs.

Odour Threshold 0.001 to 0.13 ppm

pH Condensate pH is acidic, pH 4 to 6.

Melting/Freezing Point (°C)

Not applicable.

Boiling Point/Range (°C) Not applicable.

Flashpoint (°C) and Method

Not applicable.

Evaporation Rate Not applicable.

Flammability Yes

Upper Explosion Limit (% by volume)

15%

Lower Explosion Limit (% by volume)

5%

Vapour Pressure Not applicable.



13

(mm Hg)

Vapour Density (air=1)

Varies with composition 0.5 (methane) to 1.5 (CO2).

Relative Density Not applicable.

Solubility Not applicable.

Partition Coefficient n-octanol/water

Not applicable.

Auto-ignition Temperature (°C)

Approximately 600

Decomposition Temperature (°C)

Not applicable.

Viscosity Not applicable.

SECTION 10 — STABILITY AND REACTIVITY DATA

Reactivity When mixed with oxidizer and ignition source, explosion can occur.

Chemical Stability Stable under normal conditions.

Possibility of Hazardous Reactions

May react with oxidizers.

Conditions to Avoid Sparks, open flames, static discharge.

Incompatible Materials Oxidizers. Condensate affects untreated metal components.

Hazardous Decomposition Products

CO2, CO, NOx, SO2, Volatile Organic Compounds.

SECTION 11 — TOXICOLOGICAL INFORMATION

Route of Entry Inhalation

Acute Toxicity Fatal if inhaled.

LC50 Inhalation rat 444 ppm (4 hour exposure)

LCLo Inhalation human 800 ppm (5 minutes)

Effects of Acute Landfill gas can act as a simple asphyxiant by displacing oxygen.



14

Exposure to Product Asphyxiation symptoms include headaches, rapid respiration, nausea, CNS depression, disorientation, unconsciousness, coma and death.

Hydrogen sulphide is an acute toxicant. Symptoms include eye irritation, respiratory irritation, and cough. Effects at higher concentrations included nausea, vomiting, vertigo, headache, confusion, unconsciousness, and death.

Skin Corrosion/Irritation Condensate may cause irritation.

Serious Eye Damage/Irritation

Hydrogen sulphide can be irritating to mucous membranes. Condensate may cause eye damage.

Respiratory or Skin Sensitization

None reported.

Effects of Chronic Exposure to Product

None known.

Germ Cell Mutagenicity None reported.

Carcinogenicity None reported.

Reproductive Toxicity None reported.

Specific Target Organ Toxicity – Single

Exposure

Hydrogen sulphide can be irritating to mucous membranes.

Condensate may cause eye or skin damage.

Specific Target Organ Toxicity – Repeated

Exposure None known.

Aspiration Hazard Not available.

SECTION 12 — ECOLOGICAL INFORMATION

Ecotoxicity Inhalation hazard.

Persistence and degradability

Not applicable.

Bioaccumulative Potential

No bioaccumulation known.



15

Mobility in Soil Not applicable.

Other Adverse Effects None known.

SECTION 13 – DISPOSAL CONSIDERATIONS

Disposal Not applicable

Section 14 – Transport Information

UN Number UN1971

UN Proper Shipping Name

Methane

Transport Hazard Class 2.1 – Flammable gas

Packing Group Not applicable.

Environmental Hazards No

Special Precautions Not applicable.

Transport in Bulk (Marine)

Not applicable.

SECTION 15 – REGULATORY INFORMATION

Safety, Health and Environmental

Regulations Specific to the Product

Not applicable.

Section 16 — Other Information

Preparation Date August 2015



16

LandfillGasBasics

A large percentage of municipal solid waste is composed of biodegradable materials. Under

normal conditions, naturally occurring microorganisms will biodegrade organic waste material,

for example, food waste, paper, and wood and yard trimmings resulting in a by‐product landfill

gas. The major constituents of landfill gas are methane and carbon dioxide, however trace

concentrations of a variety of other compounds may also be present in LFG, including hydrogen

sulphide, mercaptans, and volatile organic compounds, which can create nuisance odours,

degrade air quality and contribute to the greenhouse gas effect, and result in adverse health

effects.

Generally, the amount and composition of the organic waste in a landfill directly affects the

quality and quantity of LFG that will be generated, however other environmental factors further

play a part in dictating LFG generation.

The composition of landfill gas is directly dependent on the biological phase of decomposition.

There are 4 phases of landfill gas production:

As a landfill is initially constructed the void space is filled with air (79% nitrogen, 21% oxygen).

1. As the oxygen is consumed by the microorganisms, carbon dioxide is produced along with hydrogen and water vapour.

2. Anaerobic methane‐forming conditions develop and methane and carbon dioxide concentrations will almost be equal (e.g., 45% carbon dioxide, 55% methane).

3. Anaerobic conditions have developed. Landfill gas methane concentration will be slightly higher than carbon dioxide concentrations (e.g., 60% methane, 40% carbon dioxide).

4. As waste stabilization is completed over time, the landfill gas eventually is replaced with air. Methane and carbon dioxide concentrations decrease while oxygen and nitrogen increase.



17

FIGURE 1 ‐ PHASES OF LANDFILL GAS PRODUCTION

The main components of landfill gas are methane and carbon dioxide. Trace gases of carbon

monoxide, hydrogen sulphide, hydrogen gas, and oxygen are also present in landfill gas which

can cause noticeable negative effects on gas production.

Methane – The main by‐product of landfill gas production. At room temperature and pressure, methane is colourless and odourless, and is lighter than air. It is 20 times more harmful to the environment and is flammable when mixed with air.

Carbon Dioxide – The secondary by‐product of landfill gas production. At room temperature and pressure, CO2 is colourless, odourless, and heavier than air.

Oxygen & Nitrogen – Not by‐products of landfill gas production but become present in the landfill gas when operating a collection system due to air intrusion. Oxygen is highly flammable and can cause landfill fires.

Trace Gas ‐ Landfill gas contains trace amounts of H2S, CO, Sulfides, Disulfides,

Mercapants, H2, NMOC's and many more. These trace constituents are responsible for the odour in the landfill gas and are the most toxic.

The City of Vancouver has operated an active landfill gas (LFG) collection and flare system

(figure 2) since 1991. The system was initially installed to control odour and had the added

benefit of reducing greenhouse gas emissions. In December 2002, the City entered into a 20‐

year agreement with Maxim Power (Maxim) for landfill gas utilization and the following year

Maxim commissioned a gas conditioning facility at the Landfill. In 2014, Maxim sold their



18

equipment for landfill gas conditioning (located at the Landfill Gas Flare Station) and co‐

generation facility (located off site) to Village Farms International, owners and operators of the

greenhouse site that hosts the co‐generation facility. Currently, a small portion of the gas is

directed to the Landfill Administration buildings where it is used to provide space heat.

FIGURE 2 ‐ LANDFILL GAS COLLECTION & BENEFICIAL USE SYSTEM 2015

Currently at the Vancouver Landfill, there are 386 (2016 data) monitoring points over 7 distinct

areas that collect gas, with more planned in the future.



19

FIGURE 3 ‐ LANDFILL GAS COLLECTION SYSTEM 2015



20

FireandEmergencyFirePrevention&Monitoring Fire prevention, monitoring, and investigation are of upmost importance at the landfill and

diligence is required when dealing with the potential of fire. Common signs of potential for a

landfill fire include:

Visuals signs o Venting gases emanating from the subsurface o Dead vegetation o Snow melt

Ground settlement o As gases and ash are produced, void space is created and the ground will settle

Gas composition (carbon monoxide, oxygen) o Carbon monoxide of >200 indicates possible fire in the area o Fire unlikely if oxygen less than 1%, oxygen greater than 5% holds risk of

spontaneous combustion of material

High temperatures o Surface temperature greater than 140°F

If you think a fire may be present, immediately contact your supervisor or landfill manager and

investigate further.

For more information regarding landfill mechanics, health and safety, and more, see Landfill Fire

Training Course Manual prepared by www.landfillfire.com.

Fire Monitoring with Gastec Gas Tubes Gastec gas tubes are used for monitoring to obtain accurate carbon monoxide readings from a

flow of gas. If a gas well that has been monitored with a Landtec GEM 5000 gas analyzer and

sees carbon monoxide concentrations above 200ppm, further investigation is required. Due to

the chemical cells inside of the monitoring device, there may be interference from hydrogen

sulphide, resulting in false positives. Gastec tubes are used to confirm the actual concentrations

of the gas stream. To use these tubes:

1. Break the tip off both ends of the detector tube using the tip‐breaker that is on the end of gas sampler

2. Push the pump handle all the way forward (in), and insert the gas tube into the sampler so that the arrow on the gas tube points towards the sampler

3. Align the red line on the back plate and the guide mark (100 or 50) on the pump handle a. 100 means a 100mL full pump stroke sample, while 50 means 50mL half pump

stroke. To determine which is required, check the gas tube box.



21

4. Direct the gas tube into the gas stream and pull full back on the pump handle until it locks into place

5. Wait until the sampling time has elapsed, which can be confirmed by a colour change on the back of the pump handle indicator (dark during sampling, white once completed)

6. Unlock the pump handle by twisting a quarter turn and restore it to its initial position 7. Continue the required number of times (n=1 on gas tube indicates 1 pump is required)

Temperature is also a key indicator for the presence of a potential fire. A surface or gas

temperature monitored to be above 140°F (60°C) is a key sign of a potential landfill fire and

should be further investigated.

Document VanDocs Record Number

Gastec ‐ How to sample Carbon Monoxide DOC/2016/236613

Gastec Tube User Manual DOC/2016/225443

Carbon dioxide to methane ratios can also indicate the presence of fire. With a ratio of greater

than 1, further investigation is required. To learn more about these ratios, see “LFG Scatter

Plots” in this document.

EmergencyResponseIn the event of a serious medical emergency or where outside help is required, appoint a specific

person to contact 911 and have that person report back that 911 has been called. Contact the

First Aid Attendant through the radio or at 604‐603‐1655 (cell). For minor injuries, contact the

first aid attendant for treatment.

In the event of additional risks on the job that may pose a safety hazard, contact your supervisor

or the Manager of Transfer & Landfill Operations for further instructions by radio or cell phone.

Refer to the VLF First Aid Response and the VLF Emergency Response Safe Work Procedures for

procedures that must be followed in the event of an emergency.

Fires

SurfacefiresSurface fires generally involve recently buried or uncompacted refuse situated on or close to the

surface in the aerobic decomposition layer (1‐4 feet in depth). These fires can be greatly

intensified by presence of landfill gas, which may cause the fire to spread throughout the

landfill.



22

Generally burning at relatively low temperatures, surface fires can be characterized by the

emissions of dense white smoke and productions of incomplete combustion (carbon monoxide).

Common sources of surface fires include dumping of hot loads into the landfill and from human

activity (smoking, vehicles driving in waste, construction & maintenance, arson).

Undergroundfires

Underground fires are fires that occur deep below the surface of the landfill and involve

materials that are months to years old. These are the most difficult fires to extinguish.

Underground fires have the potential to create large voids in the landfill, which can cause cave‐

ins of the landfill surface. Furthermore, they can produce flammable and toxic gases (carbon

monoxide) and have the potential to damage and destroy leachate containment liners as well as

landfill gas infrastructure.

The most common cause of underground fires is an increase in oxygen content in the

subsurface, which increases bacterial activity and raises temperatures. These areas of increased

temperatures or “hotspots” can come in contact with pockets of methane and result in a fire.

Of particular concern with underground fires is the fact that they tend to smolder for weeks, to

months at a time and can be quite difficult to identify. Generally, an underground fire can be

confirmed by the following signs at the landfill:

Substantial settlement over a short period of time

Smoke or smoldering odor emanating from the landfill or gas extraction system

Elevated levels of carbon monoxide (above 1000ppm)

Elevated temperatures in the extraction system (above 140°F)

Note: It is diligent to get a certified laboratory analysis of a landfill gas sample to confirm the

concentrations of carbon monoxide as interference may occur in the chemical cells of the GEM

5000 Gas analyzer.

ExtinguishingLandfillFires

Fire and rescue services will be supplied primarily by the Delta Fire Department. However, the

Landfill trains personnel to be able to respond to small fires or in situations when the fire

department can not readily respond. The Landfill does not have suitable equipment or

personnel training for rescue operations and these functions will be provided by the Delta Fire

Department.

The Fire Team should be comprised of personnel trained in firefighting. They may assist with

either extinguishing fires or fire prevention during an emergency condition, their duties include:



23

Attempt to extinguish fires within the limits of training and equipment available.

Inspect facilities and advise the On Site Commander of high fire hazards.

Mitigate fire risks.

The Fire team reports to and takes direction from the Field Team Leader. The activities require

working closely with the Safety Officer.

If a landfill fire has been confirmed, the following steps should be taken:

• Check for landfill gas collection pipes in the vicinity of the fire. If pipes are in the area, you will be requried to turn off the header and have the pipes isolated from the collection system.

• All personnel fighting a landfill fire should wear a respirator equipped with organic vapour/HEPA cartridges. Note that this cartridge does not protect against carbon monoxide, which is present during a fire.

• If the fire is visible, dirt is preferred to water for extinguishing garbage fires. • The City of Vancouver water truck as well as the on‐site Contractor’s trucks can be used

to transport water from the pond. An underground fire is typically difficult to extinguish. If in doubt, large volumes of water should be applied using the Contractor’s trucks and water truck.

• Monitor the area around the Landfill for smoke. Persons should be evacuated from any area subject to thick or continuous smoke.

• Place a light plant in the area to provide for overnight fire watch and fire control activities.

For more detailed information, see Landfill Emergency Response Plan Supervisor Training Guide.

FlareStationFire

The flare station has numerous safety shut offs to minimize the risk of fire or explosion. If a fire

or explosion were to occur at the flare station, the emergency stop should be engaged to cut off

flow of landfill gas to the station and to decrease risk of further damage. When the emergency

stop is engaged, flares and blowers will stop and landfill gas will remain in the landfill

infrastructure.

Emergency stop can be engaged either remotely or physically at the flare station. At the flare

station, the emergency stop button can be located on the wall of the south side of the trailer

(see figure below). Pushing this button will stop all processes at the flare station. After pushing

the E‐stop, call Village Farms (604‐940‐6012 or 604‐818‐5448) to update them of the situation

and to request they turn off their blowers to prevent landfill gas from passing through the

station



24

FIGURE 4 ‐ FLARE STATION EMERGENCY STOP BUTTON

To shut off the flare station remotely through the Flare HMI:

1. Call Village Farms (604‐940‐6012 or 604‐818‐5448) to update them of the situation and to request they turn off their blowers to prevent landfill gas from passing through the station

2. Open Flare HMI 3. Open the plant settings tab and press the “stop sequence” button



25

4. Take the blowers and flares out of sequence by clicking the green buttons on the plant settings tab, this should turn them grey.

5. Switch the blowers and flares to manual mode to ensure that they do not turn on and ensure gas does not flow through the station

6. Open each flare tab and press the “E‐stop” button to ensure that the flares are off

7. Monitor the Flare Summary tab to ensure that all activity at the flare station is seized

Overtime as landfill gas is being produced and the flare station is not pulling any gas, the system

will start to pressurize. Within 24 hours, a field reconnaissance of the fields should be

conducted to determine if any valves, monitoring devices, flanges, or caps are open and leaking

gas to the environment. If any gas is leaking to the atmosphere, it must be closed. This is the

case for Area 2 West, Area 2 East, and Area 3.

The exception to this is where there is a flexible geomembrane liner (phase 01, phase 02, and

phase 03). As the pressure builds within the system, the flexible geomembrane liner can become

damaged. Therefore, if the flare station/ blowers are down for an extended period of time, a

landfill gas technician will have to conduct a field reconnaissance and monitor the pressure

below the flexible geomembrane liner within 12 hours. Pressures below the liner should not

exceed +10”WC.

If the static pressure below the liner is >10”WC then the LFG technician must relieve the pressure by opening up wells/vents across the field

For more detailed information, see O&M Manual for Vancouver Landfill Gas Control System.



26

Earthquakes

During an earthquake, it is very important to remain calm and to protect yourself:

Drop underneath a table, inside a vehicle, or any structure that will protect you from falling objects. Move away from windows, overhead fixtures, bookcases, or anything else that can fall

Cover and protect your head

Hold onto your cover and stay there until the shaking has stopped. Count to 60 seconds after shaking has stopped and then proceed to remove yourself and go to muster location if safe to do so

If you are outside during an earthquake:

Remain outside, in an open area away from buildings, trees, powerlines and roads

If in a vehicle, remain there until safe to do so

Count to 60 seconds after shaking has stopped and then proceed to remove yourself and go to muster location if safe to do so

After the shaking has stopped:

Check for safety hazards such as fire, electrical hazards, gas leaks, or water leaks

Open the Flare HMI to see if the flare station is still running. Possible shifting in the ground may have broken gas lines

o Shutting down the flare station may be necessary

Note: Keep telephones and roads open for emergency use. Should not be used unless for

emergencies after large events such as earthquakes or explosions. The City of Vancouver may

require employees to assume emergency response assignments.

SevereWeather

Severe weather such as high winds and thunder and lightning can cause operational problems at

the Vancouver Landfill. On the site, we are the highest point for long distances, and while on top

of phase 01, 02, or 03, you will be the highest object for lightening to strike.

In the event of lightning and severe weather:

Return to your vehicle and stay inside until safe to do so

Try and avoid open fields, tops of hills, or near ridge lines

Stay away from tall, isolate objects (power lines, monitoring devices)



27

If you are in a group of people, spread out to avoid the current traveling between group members

Stay away from water and damp items such as ropes or rags

Stay away from metal objects such as fences and poles

Return inside if safe to do so until severe weather passes

Weather data including rain fall, pressure, and wind velocity can be viewed at the City of

Vancouver Landfill located in the technical trailer.

Note: For more information regarding the Davis Vantage Pro 2 weather station visit the

following site: http://www.davisnet.com/solution/vantage‐pro2/

ProlongedPowerOutage

If a power outage occurs at the landfill, the backup generator will engage and operations will

run accordingly. However, if the generator fails to start, the flare station will go down. If this is

the case, certain precautions will need to be made.

Overtime as landfill gas is being produced and the flare station is not pulling any gas, the system

will start to pressurize. Within 24 hours, a field reconnaissance of the fields should be

conducted to determine if any valves, monitoring devices, flanges, or caps are open and leaking

gas to the environment. If any gas is leaking to the atmosphere, it must be closed. This is the

case for Area 2 West, Area 2 East, and Area 3.

The exception to this is where there is a flexible geomembrane liner (phase 01, phase 02, and

phase 03). As the pressure builds within the system, the flexible geomembrane liner can become

damaged. Therefore, if the flare station/ blowers are down for an extended period of time, a

landfill gas technician will have to conduct a field reconnaissance and monitor the pressure

below the flexible geomembrane liner within 12 hours. Pressures below the liner should not

exceed +10”WC.

If the static pressure below the liner is >10”WC then the LFG technician must relieve the pressure by opening up wells/vents across the field

LandfillGasRelease

The most likely means of detecting a landfill gas release include odours from hydrogen sulphide,

personal gas detector readings, or flare station alarms.

If a landfill gas released is detected in an area:



28

Immediately remove yourself from the area (crosswind or upwind if the source is known)

Do not enter any depressions or low lying areas as gas may accumulate in these spots

Move to higher elevation if possible

Divert all personnel and traffic from the area

Monitoring the ambient air using a personal gas detector for any dangerous gas concentrations that may be present

If the area of landfill gas release is known, isolate the system from the collection system

If source, concentrations, or a person has ill effects, immediately call 911 and request assistance (SCBA system to help isolate release)

CompressedGasCylinderRelease

An emergency with a compressed gas cylinder occurs when it is leaking, has exploded, or

appears to be sufficiently damaged that it may leak or explode. Once a compressed gas cylinder

has exploded, the risks remaining are fires and damages from projectiles and the situation

should be handled as a fire emergency.

Signs of a compressed gas cylinder leaking include hissing and producing a stream of vapour. If

you encounter a leaking compressed gas cylinder immediately turn off all machinery,

equipment, and electrical appliances within the vicinity. Evacuate area and call 9‐1‐1. Be aware

of the possibility that a leak could have frozen over and the cylinder has not yet been emptied.

Damaged cylinders have a greater likelihood of leaking or exploding during handling or while in

storage. If possible and safe, perform a controlled release of the contents prior to storage, and if

not, call manufacturer.




SCHEDULE 11 CONTRACTOR SAFETY ABSOLUTES

Engineering Services – Transfer and Landfill Operations

Contractor SAFETY ABSOLUTES

Contractor Safety Absolutes Page 1 of 4 Transfer and Landfill Operations – Version: 23 Apr 2017

A. Forbidden Actions:

1. Walking under suspended loads 2. Working or driving while under the influence of alcohol or drugs 3. Entering a confined space without first using a gas monitor to test the atmosphere 4. Entering a trench/hole over 4 feet (1.3 meters) without shoring or other engineered

systems/procedures 5. Driving and talking/texting on a mobile phone/device, unless using hands free 6. Smoking in non-designated areas or within 20 feet (6 meters) of co-workers or in City

vehicles/equipment

B. Mandatory Actions:

1. Wearing a safety belt when provided in vehicle 2. Locking out hazardous energy sources before starting work on equipment/machinery 3. Using fall protection when working at heights over 10 feet (3 meters) 4. Wearing personal protective equipment as required 5. Any ground disturbance must not be undertaken without approval from TLO management. All

ground disturbances must be planned, including the use of locates. The plan will include the use of a spotter and all underground facilities/utilities will be exposed at suitable intervals by hand or hydrovac and identified for size and alignment prior to mechanical excavation

6. All work during a ground disturbance will STOP if any underground facility/utility is struck or disturbed. The strike or disturbance must be IMMEDIATELY reported to TLO management and work will not commence until approval to do so is received from TLO management

7. When ground disturbance unearths an unknown material or material which may potentially contain asbestos, all work must be stopped and IMMEDITATELY reported to TLO management so that containment and abatement can be planned

C. Flash Reporting:

1. The Flash Report is to be used as a tool to communicate via email that an incident or event is occurring and what immediate preventative measures being taken at the scene. IT IS NOT AN INCIDENT INVESTIGATION, ONLY A NOTIFICATION OF INCIDENT. The email must be sent out as quickly as possible, even if all information is not known.

2. The intent of Flash Reporting is to provide members of a dedicated email distribution list a

brief notification of a significant, serious or extreme event. The standardized format of communicating and gathering information gives all readers the information they require in a timely manner for potential escalation of details and/or interaction with external stakeholders.

Flash Report Levels & Definitions

Significant

any near miss that we wouldn’t attempt to apply “serious” to (may include property damage)

any injury that requires a trip to hospital

any utility strike WITHOUT hazardous substance release (electrical power of any sort is considered a hazardous substance)

any event where a member of the public is involved (without injuries)

Serious

call to 9-1-1 to help control or respond to the scene of an incident

person(s) transported by ambulance




any incidents or events where member of the public was injured or experienced property damage

assault or serious threats of violence to employee

any utility strike WITH hazardous substance release (electrical power of any sort is considered a substance)

work refusals

vehicle event resulting in serious injury to employee

contact with or wires down low voltage or underground utilities

environmental release requiring moderate/major clean-up

damage to equipment resulting in spill requiring moderate/major clean-up

any event causing an evacuation

any incident that is immediately reportable to a regulating body

any visit from a WorkSafe BC Inspector

Extreme

injury to employee or member of the public that results in significant/permanent disability or death

any employee seriously injured or killed including employee that requires immediate surgical intervention

major structural failure or collapse including crane, hoist, scaffolding

any major release of hazardous substance

injury to employee that requires immediate surgical intervention

contact with high voltage wires

any event with irreparable/significant damage to environment, including equipment failures

collapse of excavation

any event involving fire or explosion

Flash Report Email Format The email message format shall contain the following information and be emailed to the following distribution list:

To: [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], (plus any contract company person you wish to include)

Subject Line of Email: Flash report Level (Choose Significant, Serious or Extreme) – Title of Event The body of the email shall include:

Event description (very brief - rule of thumb 25 words or less) stating: o Incident time o site location o no injury or injury with brief description o no damage or damage with brief description.

Immediate Preventative Measures implemented and who is accountable

Stakeholders called to scene (Emergency Services, Risk Management, Utility Owner)

Public impacted Y/N and how

Date of next update

Contact name and number for person who can provide further information if needed

mailto:[email protected]













The following is an example of a Flash Report email.

If you have any questions about the use of the Flash Report, please contact: Rob Weiss, TLO OHS Superintendent, 604-318-9039




D. Health & Safety Reporting The contractor shall report the following information on a minimum bi-weekly basis to TLO management.

Contractor

Number of Sub Contractors

Project

Project Number

Reporting Dates

Year

INJURY LAG INDICATORS

Report Item Contractor Sub-Cont Total Project Total

Work hours 0 0 0 0

Number of Fatalities 0 0 0 0

Number of Lost Time Injury 0 0 0 0

Number of Medical Treatment

0 0 0 0

Number of First Aid Only 0 0 0 0

Number of Modified Duty 0 0 0 0

OTHER LAG INDICATORS

Near Miss - potential for injury

0 0 0 0

WSBC Reportable Occurrence 0 0 0 0

Non-Occupational Incident 0 0 0 0

Environmental Incidents 0 0 0 0

Property Damage 0 0 0 0

Motor Vehicle Damage 0 0 0 0

Equipment Damage 0 0 0 0

Fire 0 0 0 0

Theft 0 0 0 0

Utility strike 0 0 0 0

LEAD INDICATORS

Formal Inspections Completed

0 0 0 0

Crew Safety Talks Completed 0 0 0 0

Employee Orientations Completed

0 0 0 0

Incident Investigations Signed off by JHSC & Contractor Mgt

0 0 0 0




SCHEDULE 12 TRANSFER AND LANDFILL OPERATIONS’ SITE SAFETY ORIENTATION/AGREEMENT

Engineering Services - VLF

Safe Operating Procedure – Site Safety Orientation and Agreement

The City of Vancouver, Transfer & Landfill Operations Branch requires that all persons working on the Vancouver Landfill (VLF) site receive the following orientation before any work begins. The orientation includes an outline of safety issues and requirements at the Landfill. All individuals shall understand, agree to comply with, and sign this document to have access to or do work on this site.

Site Address 5400 Block 72nd Contact Numbers Landfill Office 604.606.2700 Delta, BC First Aid Cell Phone 604.603.1655 ------------------------------------------------------------------------------------------------------------------------------------

Site Plan

Title: Site Safety Orientation and Agreement

Site: Vancouver Landfill Last Revision: September 2015

City of Vancouver Safe Operating Procedure Engineering Services Site Safety Orientation & Agreement Transfer & Landfill Operations Page 1



I. LANDFILL SITE HAZARDS

• If you notice a hazard, please correct it immediately. If you are unable to correct the hazard yourself, report it to your site contact.

General Hazards apply to all, check the other areas that apply.

General Site Hazards

• Fires/explosions • Mobile equipment and vehicle traffic • Slips, trips, and falls • Eye hazards (ie. Dust) • Electrical hazards • Animal or insect stings • Poor housekeeping

• Fall protection (working at height of ≥10 ft.) • Confined spaces (as marked) • Power outage • Weather (affects equip/vehicle operation,

walking surfaces, etc.) • Leachate • Spills

Residential Drop-Off (RDO) Area Active Face

• Noise • Asbestos • Needle sticks • Dust, including silica • Violence • Toxic gases • Flying objects • Lifting hazards

• Compressed gas cylinders

• Cuts (blades, sharp objects, puncture)

• Heat/cold stress for worker

• Equipment tipping/rollover

• Noise • Asbestos • Needle sticks • Landfill gas • Toxic gases • Cuts (blades, sharp

objects, puncture) • Equipment

tipping/rollover

• Violence • Uneven terrain • Flying objects • Dust, including silica • Heat/cold stress for

worker • Bioaerosols (mould,

bacteria, wastewater)

• Compressed gas cylinders

Compost Demolition Area

• Noise • Needle sticks • Bioaerosols (mould,

bacteria) • Violence • Uneven terrain

• Flying Objects • Dust, including silica • Heat/cold stress for

worker • Equipment

tipping/rollover

• Noise • Asbestos • Needle sticks • Equipment

tipping/rollover • Violence • Landfill gas

• Uneven terrain • Flying objects • Dust, including silica • Heat/cold stress for

worker • Cuts (blades, sharp

objects, puncture)

Flare Station Scalehouse Pump Station

• Noise • Landfill gas • Toxic gases • Compressed gas

cylinders • Overhead hazard • Hot surfaces • Above-ground

pressurized pipelines • Electrical (lockout)

• Flame flashback during flare start-up

• Confined spaces (marked)

• Working alone or in isolation

• Congestion & obstructions

• Heat/cold stress for worker

• Lifting hazards

• Violence • Noise • Dust, including silica • Long stationary

posture • Congestion &

obstructions • Bloodborne pathogens

(money handling)

• Confined spaces • Electrical (lockout) • Landfill gas • Leachate

Various controls have been implemented to minimize the risk of all the listed hazards. If you have any questions or concerns about hazards or require further information please discuss with your site contact.




II. GENERAL SAFETY RULES

• When entering the site, vehicles may not pass the inbound line-up during operating hours, unless traffic control persons are actively managing traffic. Vehicles may signal to traffic control persons that they would like to bypass by putting on their 4-way flashers.

• All visitors must sign in and out on a “Visitor Sign-in Sheet” at the Landfill Administration Building Office or Technical Trailer Office during regular office hours.

Landfill Administration Building Office Location: 2nd Floor on East Side of Administration Building. Tel: 604.606.2710 Hours: Mon to Fri, 7:00am – 3:30pm.

Technical Trailer Office Location: south of main parking lot and Administration Building. Office entrance at south end of building. Tel: 604.606.2700 Hours: Mon to Fri, 7:30am – 4:00pm.

• Any visitors that will need to sign in or out outside of regular office hours are to establish the

proper procedure with their site contact. • Smoking anywhere on the site is prohibited. • Scavenging is prohibited. • The speed limit on the Landfill premises is 30 km/h, and 15 km/h adjacent to the scales. • All drivers/operators must observe traffic control measures (i.e., stop signs, warning signs

and cones). • Be aware of and stay clear of coned-off areas; these are closed to protect you from hazards. • Seatbelts must be worn at all times while vehicles are in motion. The only exception is for

litter picking, which is a task that requires frequent stops. • The use of cellular phones while operating vehicles or equipment is prohibited by City policy

unless in a Province-approved hands free mode. Always move to a safe place out of the way of any equipment or vehicles prior to using a cellular phone or engaging in any other non-mobile activity.

• Be aware that asbestos is routinely managed at the Landfill. Stay upwind of any yellow bags at the Landfill active face.

• The use of listening devices with headphones (such as music players) is prohibited while on site by City policy.

• Comply with WorkSafeBC regulations when entering any confined space, depression, or potentially poorly ventilated areas.

III. FIRST AID

• The TLO procedures for receiving first aid are to be followed. All injuries are to be reported to the first aid attendant and the worker’s immediate supervisor. The first aid room is located at the southeast corner of the Landfill Administration building.

• For emergencies, call 911 (dial “9” first from land lines). • Notify the designated First Aid Attendant at 604.603.1655 (VLF First Aid Cell Phone). If no

answer, contact the Landfill Office at 604.606.2700 to alert the First Aid Attendant.

IV. IN THE EVENT OF AN EMERGENCY

• Report any fires, spills, accidents or other emergencies to the Landfill Office immediately. In the event of an emergency that requires outside assistance, call 911 immediately. The Landfill Manager is responsible for contacting additional authorities as required.

• In an emergency, your first priority is to warn others and evacuate the immediate area. Do not put yourself in danger.




• If not directly and helpfully involved, report to the Emergency Muster Location in the north

end of the employee parking lot. • Do not return to the site until instructed that it is safe. • Material Safety Data Sheets for materials used on site are located in Superintendent’s office

and available online. Materials brought onto site require MSDS sheets • For detailed information, refer to the Vancouver Landfill Emergency Response Plan.

V. HEALTH AND SAFETY CONCERNS

• If you have any health or safety concerns, please discuss them with your site contact. • An incident means an accident or other occurrence, which resulted in, or had the potential for

causing an injury or occupational disease. Incidents may include near misses, minor injuries, medical aid treatments, doctor visits, and/or injuries resulting in lost time accidents (e.g. structural and equipment failures).

The above incidents must be reported to your site contact immediately without delay. All

injuries shall be managed in accordance with the Injury/Illness and First Aid procedures. If you are unable to get in touch with your site contact, report the incident to the Landfill Office.

Near-Miss Definition: Does not involve injury to a worker, or involves a minor injury not requiring medical treatment (e.g. first aid treatment only), BUT had the potential to cause serious harm to a worker.

VI. PERSONAL PROTECTIVE EQUIPMENT (PPE)

All PPE must meet WorkSafeBC requirements. 1) The following are necessary while on the site:

• Hi-visibility reflective vest or coveralls. • Safety protective footwear (heavy-duty, above the ankle, construction-type safety boots

with an external triangular green CSA patch). Boots should also be approved as shock-resistant when working on electrical systems (display an external white Ω CSA patch).

• Approved safety eyewear. • Hearing protection at the Landfill Active Face, Residential Drop-Off Area, Demolition

Area, Compost Facility, and Flare Station.

2) Also necessary where appropriate: • Respirator; • Hard hat;Masks; • Fall protection in situations where a fall of 3 metres (10 feet) or more could occur, or from

a lesser height but which represents a higher risk of injury; • Other specific equipment where determined necessary or by regulation for the particular

situation.

VII. HEAVY EQUIPMENT

• Do not walk in the active tipping area of the Landfill. • Do not move into the vicinity of any vehicle or mobile equipment until you have made eye

contact with the operator/driver and ensured that he/she is aware of your presence. • Remember that people are more mobile than equipment – it is your responsibility to stay out

of the way. Do not, at any time, walk behind any vehicle or piece of heavy equipment.




• Remain outside of the swing radius of excavators, approximately 15 metres (50 feet), unless

absolutely necessary. If entry is required within that radius, make eye contact and communicate with the operator so they are aware of your location.

• In the demolition dumping area, maintain a safe distance between trucks (one truck and trailer length). End dump style demolition trucks pose an extreme hazard of tipping over on their side when the box is lifted.

• All equipment must be turned off before fuelling.

VIII. LANDFILL GAS HAZARDS

• Landfill gas exists in the Landfill and in gas collection system piping and equipment and can collect in confined spaces, depressions, and poorly ventilated areas.

• Do not access the fenced enclosure at the Flare Station or conduct any work around the landfill gas system.

• Do not alter any component of the landfill gas collection system without prior authority from the Landfill Manager or designate.

• If possible, stand upwind of wells or any other Landfill gas works. If an accidental or uncontrolled release of landfill gas is believed to have occurred near your work area, attempt to remove yourself from the area by taking a path that is crosswind from the source and attempt to get upwind if it is determined to be safe to do so. Immediately notify the Landfill Manager or designate of the release.

• If a hydrogen sulphide (rotten eggs) odour is detected remove yourself from the area and notify the Landfill Manager or designate.

• More information about Landfill Gas is available upon request from your Site Contact.

IX. WORKING ALONE WITHIN THE LANDFILL

• Determine with the Site Contact designate whether your work is considered Working Alone. • Worker must receive adequate orientation and training before working alone. • Persons working alone must sign in and out at the Landfill Administration office and advise

reception staff they will be working alone. • Have reception staff assign a personal ID number (0001 or 0002). • Follow attached Appendix “A” procedures for accessing the Safetyline Mobile Worker

Monitoring System. (For more information refer to VLF-SOP-Working Alone)

X. WORKING AT EQUIPMENT SERVICES GARAGE (EQS BOG SHOP)

• Follow the attached Appendix “B” procedures if you are working or accessing the EQS shop area.

XI. REPEATING THIS ORIENTATION

• Please note that you will receive this orientation at least every six (6) months or if it has been more than six (6) weeks since your last visit to the Vancouver Landfill site.




APPENDIX “A” - SAFETYLINE MOBILE WORKER MONITORING SYSTEM PROCEDURES

Users log in to the SafetyLine IVR system at the start of working alone, at assigned intervals during the work, and at the end of working alone. Users, in consultation with their supervisor, should determine the interval period for checking in. The default interval is 60 minutes and may need to be shorter depending upon the risks of the particular task. Users without a personal ID/password will have one assigned by Landfill Reception staff. To log-in to the SafetyLine IVR system, the user will: 1. phone SafetyLine at 604.662.4425 2. enter the company ID 51# 3. enter personal ID (as assigned) and # 4. enter password (same as ID) and # The system will respond with a voice message “not system monitored”. Support Workers will need to enter their cell phone number by: 1. press 0 (Advanced Menu) 2. press 6, enter your cell phone number then press # 3. press 1 (to confirm the phone number) 4. press * to exit to the main menu To start system monitoring, all users will need to press 2, record a voice message stating your work location, then # to report ok and * to exit. To check-in during the work, log in to the system as above and at the voice prompt, enter 2 and #. If your work location has changed, record a new voice message. To log-out at the end of work, log in to the system as above and at the voice prompt, enter 5 and #; you will hear “Thank you for using SafetyLine”. Note: these sequences can be programmed using the speed-dial or one touch button function on most cell phones. To change the check in period from 1 hour, the user will: 1. press 0 (Advanced Menu) 2. press 4# (Change your IVR dial out number) 3. enter the number of minutes for the desired interval, then # 4. press * to exit to the main menu 5. press * to exit the system For more detailed instructions, please refer to the SafetyLine Mobile Worker Monitoring System User Manual.

Safety Line Interactive Voice Response System Menu

Main Menu Advanced Menu Key Key 1 Emergency 1 GPS 2 Report OK 2 Data 3 Status 3 Password Change 4 Set Next Report Time 4 Set Report Interval 5 End System Monitoring 5 Record Name 6 Monitor Menu 6 Change Your IVR Dial Out No. 0 Advanced Menu # Repeat # Repeat * Return to Main Menu * Exit SafetyLine




APPENDIX “B” – EQUIPMENT SERVICES (EQS) LANDFILL GARAGE

SAFETY ORIENTATION

This appendix is to be used in conjunction with the Site Safety Orientation and Agreement that is in place at the Vancouver Landfill (VLF). This applies to all persons working at the Landfill and includes contractors hired by Equipment Services (EQS) to perform work on site. Each person must receive the complete VLF orientation prior to work commencing, paying special attention to the sections that are most pertinent to the work they will be performing. All applicable WSBC rules are in effect while working in or around the garage as well as all other areas operated by Transfer and Landfill Operations.

I. GENERAL SAFETY ISSUES:

The garage has hazards that are common to most vehicle / equipment repair facilities and they include, but are not limited to: • Open vehicle repair pits • Overhead hazards associated with the use of a bridge crane • Hazards associated with the use of compressed air • Hazards associated with the use of compressed gases (oxygen / acetylene) • Various oils, solvents and other chemicals • Slip and trip hazards • Congested work areas • Hazards associated with the movement of large industrial machines and their parts • Exposure to contaminants that are found at the Landfill

II. PERSONAL PROTECTIVE EQUIPMENT (PPE)

All PPE must meet WSBC and City of Vancouver requirements and must be used in accordance with the manufacturer’s instructions. The required PPE necessary for working in the Equipment Services Garage is as follows:

• High visibility coveralls or vest • Safety footwear (above the ankle CSA green triangle and Ω symbol) • Approved safety eyewear • Hearing protection as required in the garage and outside as per the Vancouver Landfill

requirements

Also necessary where appropriate: • Respirator • Hard hat • Bump cap • Dust mask • Gloves (choose protection relative to the hazard)




III. WORKING ALONE AT THE EQS SHOP

EQS staff will be signing on to “SafetyLine Mobile Worker Monitoring System” through the Equipment Services procedure. Contractors will be required to stay with EQS / TLO staff OR log into the existing SafetyLine system in place with TLO.

IV. IN THE EVENT OF AN EMERGENCY AT THE EQS SHOP

Respond as per the TLO orientation and be sure that any contractors on site are accounted for and kept under the care of EQS or TLO staff until authorized to be released.

V. FIRST AID AT THE EQS SHOP

The TLO procedures for receiving first aid are to be followed. All injuries are to be reported to the first aid attendant and the worker’s immediate supervisor.




SAFETY ORIENTATION AGREEMENT

LEGAL TERMS AND CONDITIONS

• You agree that entry to and use of the site is at your own risk and that neither the City of Vancouver, nor its employees or agents will be liable for any loss or injury to person or property whether or not caused by negligence.

• You agree to comply at all times with the above requirements and to follow the instructions of the Landfill Manager, or their designate, and/or the First Aid Attendant at all times.

• You agree to reimburse the City of Vancouver for any and all costs, losses and damage which may be caused by your failure to carry out safe working practices while on the site or to otherwise comply with this Site Safety Orientation/Agreement.

• The terms of this Site Safety Orientation/Agreement are additional to, and not in replacement of any other agreement between you and the City of Vancouver. However, in the event of any inconsistency between the two, this agreement prevails.

NOTE: Complete this sign off if you are not a City of Vancouver employee STATEMENT OF RESPONSIBILITY

Name

Company

Home Address

Telephone

I certify that I have read, understood and agree to comply with and be bound by this Site Safety Orientation/Agreement. Signature Date -------------------------------------------------------------------------------------------------------------------------------------------- Complete this sign off if you are a City of Vancouver employee The following City of Vancouver employee has been provided the Site Safety Orientation. Name Branch -------------------------------------------------------------------------------------------------------------------------------------------- Office use only - Orientation Provided By Name & Title Company/Branch
