dhs figure setting fy 2018-19 finalleg.colorado.gov/sites/default/files/fy2018-19_humfig1.pdfstaff...

STAFF FIGURE SETTINGFY 2018-19

DEPARTMENT OF HUMAN SERVICE

(Executive Director’s Office, Office of Operations, Division ofChild Welfare)

JBC WORKING DOCUMENT - SUBJECT TO CHANGE

STAFF RECOMMENDATION DOES NOT REPRESENT COMMITTEE DECISION

PREPARED BY:ROBIN J. SMART, JBC STAFF

FEBRUARY 15, 2018

JOINT BUDGET COMMITTEE STAFF200 E. 14TH AVENUE, 3RD FLOOR · DENVER · COLORADO · 80203

TELEPHONE: (303) 866-2061 · TDD: (303) 866-3472https://leg.colorado.gov/agencies/joint-budget-committee

CONTENTS

Department Overview ......................................................................................................................................1

Summary of Staff Recommendations.........................................................................................................2

Description of Incremental Changes..........................................................................................................3

Primary Differences from the Request ......................................................................................................4

Decision Items Affecting Multiple Divisions ................................................................................................5

R24 Provider Rate Increase .........................................................................................................5

BA10 Indirect Costs Technical Adjustment .............................................................................6

(1) Executive Director’s Office......................................................................................................................10

Decision Items - Executive Director's Office.........................................................................................11

NPBA4 Property Fund ..............................................................................................................11

Line Item Detail — Executive Director’s Office ...................................................................................11

(3) Office of Operations .................................................................................................................................34

Decision Items – Office of Operations ...................................................................................................35

NP6 Annual Fleet Vehicle Request..........................................................................................35

Line Item Detail – Office of Operations.................................................................................................35

(5) Division of Child Welfare.........................................................................................................................43

Decision Items – Division of Child Welfare...........................................................................................45

R4 County Child Welfare Staff Phase 4...................................................................................45

R16 Promoting Permanency .....................................................................................................47

Governor’s $2.0 million Child Welfare Services Placeholder and Potential Legislation ..51

Line Item Detail – Division of Child Welfare.........................................................................................58

Long Bill Footnotes and Requests for Information ..................................................................................79

Long Bill Footnotes ....................................................................................................................................79

Requests for Information...........................................................................................................................79

Indirect Cost Assessments..............................................................................................................................82

Numbers Pages.................................................................................................................................................83

Appendix B: Cash Fund Request for Information ....................................................................................98

Appendix C: Original Recommendations concerning Child Welfare Legislation.............................. 104

HOW TO USE THIS DOCUMENT

The Department Overview contains a table summarizing the staff recommended incremental changesfollowed by brief explanations of each incremental change. A similar overview table is provided foreach division, but the description of incremental changes is not repeated, since it is available under theDepartment Overview. More details about the incremental changes are provided in the sectionsfollowing the Department Overview and the division summary tables.

Decision items, both department-requested items and staff-initiated items, are discussed either in theDecision Items Affecting Multiple Divisions or at the beginning of the most relevant division. Withina section, decision items are listed in the requested priority order, if applicable.

STAFF WORKING DOCUMENT – DOES NOT REPRESENT COMMITTEE DECISION

15-Feb-2018 1 HUM-EDO/OP/CW-fig

DEPARTMENT OVERVIEW

The Department of Human Services is responsible for the administration and supervision of all non-medical public assistance and welfare programs in the state. It supervises programs that areadministered at the local level by counties and other agencies and directly operates mental healthinstitutes, regional centers for people with developmental disabilities, and institutions for juveniledelinquents. This presentation focuses on three divisions in the Department.

• EXECUTIVE DIRECTOR’S OFFICE: The Executive Director's Office is the central administrativeoffice responsible for general department policy, budgeting, public information, human resources,internal audits, and outreach to county departments of human services (field administration). TheExecutive Director's Office also includes appropriations for various boards and commissions andfor entities that provide separate quality assurance, oversight, or policy direction for humanservices programs, such as the Food Stamp Quality Assurance Unit, the Administrative ReviewUnit (responsible for federally-required case review and quality assurance for child welfare andsome youth corrections placements), and the Juvenile Parole Board, among others. Thisdocument includes a line item in the Executive Director’s Office that is directly related to ChildWelfare programs – the Administrative Review Unit.

• The OFFICE OF OPERATIONS provides Department-wide facility maintenance and management,accounting, payroll, contracting, purchasing, and field audits.

• DIVISION OF CHILD WELFARE: The Division of Child Welfare provides funding for programsthat protect children from harm and assist families in caring for and protecting their children.Nearly 90.0 percent of funding in this division is allocated to counties, which are responsible foradministering child welfare services under the supervision of the Department. Countydepartments receive and respond to reports of potential child abuse or neglect and provideappropriate child welfare services to the child and the family, including providing for theresidential care of a child when a court determines this is in the child’s best interest.

Certain programs within the Department of Human Services (DHS) receive funding through theMedicaid program. The federal Medicaid funds that support DHS programs and any state matchingfunds are first appropriated to the Department of Health Care Policy and Financing and subsequentlyreappropriated to DHS for various programs. Within the Department of Health Care Policy andFinancing's budget, these funds are reflected in the section entitled: Department of Human ServicesMedicaid-Funded Programs (Division 7). The following programs/divisions in this document receiveMedicaid Funds:

• Executive Director's Office for various centrally appropriated line items, and

• Division of Child Welfare, Administration and Child Welfare Services.



SUMMARY OF STAFF RECOMMENDATIONS

DEPARTMENT OF HUMAN SERVICESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE

FY 2017-18 APPROPRIATION

SB 17-254 (Long Bill) $633,214,178 $347,649,068 $100,202,760 $70,569,789 $114,792,561 667.3Other legislation 375,879 375,879 0 0 0 0.4HB 18-1162 (Supplemental) 6,213,580 3,973,179 969,713 1,425,837 (155,149) 0.0TOTAL $639,803,637 $351,998,126 $101,172,473 $71,995,626 $114,637,412 667.7

FY 2018-19 RECOMMENDED APPROPRIATION

FY 2017-18 Appropriation $639,803,637 $351,998,126 $101,172,473 $71,995,626 $114,637,412 667.7R1a Compensation adjustments for directcare positions

2,175,479 2,002,773 172,706 0 0 0.0

R1b Compensation adjustments fornurses at CMHIP

1,288,354 1,288,354 0 0 0 0.0

R2 DYS facility staffing final phase 620,981 620,981 0 0 0 0.0R3 DYS special education services 71,823 71,823 0 0 0 0.0R4 County child welfare staffing phase 4 6,185,029 1,967,715 618,503 0 3,598,811 0.0R5a Jail-based bed space 44,531 44,531 0 0 0 0.0R5c Court-ordered reports FTE caseload 169,871 169,871 0 0 0 0.0R5d Purchased bed capacity 38,361 38,361 0 0 0 0.0R5e Outpatient competency restoration(SB17-012)

41,676 41,676 0 0 0 0.0

R7 ReHire Colorado extension 21,655 21,655 0 0 0 0.0R8 Colorado SNAP increased foodsecurity and county technical assistance

90,028 45,015 0 0 45,013 0.0

R13 Medication consistency and healthinformation exchange (SB 17-019)

15,101 0 15,101 0 0 0.0

R15 Enhancing county Colorado Workscase management performance

25,082 0 0 0 25,082 0.0

R16 Promoting permanency 369,569 344,619 0 0 24,950 1.8R17 Expansion of evidence basedIncredible Years Program

23,067 0 23,067 0 0 0.0

R23 HIPAA security remediation (115,704) (56,700) (546) (48,846) (9,612) 0.0R24 Provider rate increase 4,265,926 2,475,084 733,558 160,942 896,342 0.0BA1a CMHIP survey response 502,681 502,681 0 0 0 0.0BA10 Indirect costs technical adjustment 0 4,846,064 0 (4,846,064) 0 0.0BA11 Spending authority reconciliation 2,252 0 0 2,252 0 0.0BA12 Children’s Habilitation ResidentialProgram waiver

(2,683,276) 0 0 (2,683,276) 0 (1.0)

BA13 Grand Junction campus relocationadministrative lease

303,286 38,000 3,286 262,000 0 0.0

Tobacco master settlement adjustment 215,176 0 215,176 0 0 0.0Non-prioritized request items 1,082,674 506,619 7,903 429,039 139,113 0.0Centrally appropriated line items 23,775,242 11,608,525 4,904,619 1,416,439 5,845,659 0.0Annualize prior year legislation 148,633 (123,050) 180,593 91,090 0 3.1Annualize prior year budget actions (11,927,843) (4,279,359) (6,181,269) (833,395) (633,820) 0.3TOTAL $666,553,291 $374,173,364 $101,865,170 $65,945,807 $124,568,950 671.9

INCREASE/(DECREASE) $26,749,654 $22,175,238 $692,697 ($6,049,819) $9,931,538 4.2Percentage Change 4.2% 6.3% 0.7% (8.4%) 8.7% 0.6%

FY 2018-19 EXECUTIVE REQUEST $663,489,808 $365,326,478 $101,168,432 $71,041,354 $125,953,544 671.9Request Above/(Below)Recommendation

($3,063,483) ($8,846,886) ($696,738) $5,095,547 $1,384,594 (0.0)

Note: The above table includes decision items that impact divisions discussed in this presentation, but that will be addressed in subsequent presentationsfor the Department of Human Services. Decision items discussed in this document are represented by shading and described below.



DESCRIPTION OF INCREMENTAL CHANGES

R4 COUNTY CHILD WELFARE STAFFING PHASE 4: The recommendation includes an increase of$6,185,029 total funds, including $1,967,715 General Fund, in FY 2018-19 and beyond to increasecounty level child welfare staffing in response to the Child Welfare Workload Study performed by theOffice of the State Auditor in 2014.

R16 PROMOTING PERMANENCY: The recommendation includes $369,569 total funds, including$344,619 General Fund, and 1.8 FTE in FY 2018-19, annualizing to $399,814 total funds, including$371,373 General Fund, and 2.0 FTE in FY 2019-20. Funds will be used to add staff to increase thetimeliness of services and the achievement rate for permanency for children and youth who are legallyfreed for adoption or guardianship. The recommendation includes roll-forward authority for $92,500General Fund for evaluation of the programs.

R24 PROVIDER RATE INCREASE: The request includes $4,265,926 total funds, including $2,475,084General Fund, in FY 2018-19 and beyond for an across-the-board increase of 1.0 percent forcommunity providers. Staff recommendation is pending Committee action on common policyprovider rate increases.

BA10 INDIRECT COSTS TECHNICAL ADJUSTMENT: The recommendation includes a net zero fundsource adjustment to align the Department’s Long Bill indirect cost plan with Committee policyconcerning the Department of Human Services. It includes an increase of $4,846,064 General Fundand a corresponding decrease of $4,846,064 reappropriated funds from departmental indirect costrecoveries.

TOBACCO MASTER SETTLEMENT ADJUSTMENT: The recommendation includes an increase of$215,176 cash funds for programs receiving Tobacco Master Settlement Agreement funds, includingthe Tony Grampsas Youth Services Program.

NON-PRIORITIZED REQUEST ITEMS: For line items discussed in this document, therecommendation includes an increase of $967,835 total funds, including $474,278 General Fund, forline items affected by budget requests submitted through other departments.

NON-PRIORITIZED REQUEST ITEMS

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDSFTE

NP BA Property Fund $772,059 $378,340 $3,644 $325,936 $64,139 0.0NP6 Annual fleet vehicle request 195,776 95,938 924 82,650 16,264 0.0TOTAL $967,835 $474,278 $4,568 $408,586 $80,403 0.0

CENTRALLY APPROPRIATED LINE ITEMS: The request includes an increase of $23,775,242 totalfunds, including $11,608,525 General Fund, for centrally appropriated line items for the following:state contributions for health, life, and dental benefits; salary survey; short-term disability;supplemental state contributions to the Public Employees’ Retirement Association (PERA) pensionfund; shift differential; workers’ compensation; legal services; administrative law judges; and paymentsto risk management and property funds. Staff recommendation is pending Committee action oncommon policy decisions for all items in the following table, except for health, life, dental;



supplemental contribution to PERA, short-term disability, and shift differential. Supplementalcontributions to PERA and short-term disability are subject to change depending on Committeeaction concerning salary survey.

CENTRALLY APPROPRIATED LINE ITEMS

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDSFTE

Salary survey adjustment $9,836,685 $5,516,155 $590,520 $2,596,928 $1,133,082 0.0Health, life, and dental adjustment 5,298,437 2,911,907 3,083,723 (3,333,369) 2,636,176 0.0Workers’ compensation adjustment 1,225,747 661,903 0 563,844 0 0.0AED adjustment 1,039,205 1,042,885 541,331 (1,109,616) 564,605 0.0SAED adjustment 1,039,205 1,042,885 541,331 (1,109,616) 564,605 0.0Legal services adjustment 105,086 77,553 0 27,533 0 0.0Shift differential adjustment 5,927,965 716,243 131,153 4,145,978 934,591 0.0Payment to risk management / property fundsadjustment

(643,882) (347,696) 0 (296,186) 0 0.0

ALJ adjustment (33,025) (17,834) 0 (15,191) 0 0.0Short-term disability adjustment (20,181) 4,524 16,561 (53,866) 12,600 0.0TOTAL $23,775,242 $11,608,525 $4,904,619 $1,416,439 $5,845,659 0.0

ANNUALIZE PRIOR YEAR LEGISLATION: For line items discussed in this document, therecommendation includes a decrease of $300,000 General Fund for the annualization of H.B. 17-1292(Child Welfare Provider Rates).

ANNUALIZE PRIOR YEAR BUDGET ACTIONS: The recommendation includes a number of changesto annualize funding decisions made through the prior year Long Bill (FY 2017-18). For the line itemsdiscussed in this briefing, these include the following:

ANNUALIZE PRIOR YEAR (FY 2017-18) BUDGET ACTIONS

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDSFTE

R1 DYC facility staffing phase 3 of 3 $62,523 $62,523 $0 $0 $0 0.0BA7 Diversion from criminal justice system 36,663 0 36,663 0 0 0.0Legal services allocation adjustment 6,102 0 311 312 5,479 0.0R9 Administrative Review Unit staff 1,295 1,295 0 0 0 0.3HCPF R7 Oversight of state resources 509 509 0 0 0 0.0Mental health institute program relocation 0 0 0 0 0 0.0Title IV-E Waiver conclusion (6,000,000) 0 (6,000,000) 0 0 0.0Salary survey (3,480,874) (2,411,538) (123,713) (524,319) (421,304) 0.0Merit pay (1,564,491) (1,078,429) (59,251) (240,126) (186,685) 0.0R19 Mount View Youth Services Center ditch repair (473,000) (473,000) 0 0 0 0.0R5 County child welfare staffing phase 3 (335,000) (301,500) (33,500) 0 0 0.0Capitol Complex leased space base adjustment (146,701) (79,219) 0 (67,482) 0 0.0Statewide common policy adjustment (34,869) 0 (1,779) (1,780) (31,310) 0.0TOTAL ($11,927,843) ($4,279,359) ($6,181,269) ($833,395) ($633,820) 0.3

PRIMARY DIFFERENCES FROM THE REQUESTThe most significant different between the Department’s FY 2018-19 budget request and the JBCstaff recommendation is the increase of $4.8 million General Fund with a corresponding decrease inreappropriated funds from departmental indirect cost recoveries to ensure long-term sustainability ofcash funds over which the Department has no control, and therefore cannot increase revenues byraising fees.



DECISION ITEMS AFFECTING MULTIPLE DIVISIONS

R24 PROVIDER RATE INCREASE

REQUEST: For the line items discussed in this figure setting document, the Department requests anincrease of $4,267,831 total funds, including $2,483,823 General Fund. This includes adjustments tothe following line items:

DIVISION OF CHILD WELFARE, R24 PROVIDER RATE INCREASE

LINE ITEMTOTAL FUNDS GENERAL FUND CASH FUNDS

REAPPROP.FUNDS

FEDERAL

FUNDS

Child Welfare Services $3,558,641 $1,877,096 $660,837 $154,108 $866,600County Level Child Welfare Staffing 152,850 137,121 15,470 0 259Family and Children's Programs 547,601 460,867 57,251 0 29,483Hotline for Child Abuse and Neglect 8,739 8,739 0 0 0

TOTAL REQUEST (DIVISION OF CHILD WELFARE) $4,267,831 $2,483,823 $733,558 $154,108 $896,342

RECOMMENDATION: Staff recommends denial of the requested increase in the Hotline for ChildAbuse and Neglect line item, because this line item is not subject to the common policy. For theremaining line items, staff recommendation is pending Committee action concerning the commonpolicy provider rate increase. Staff requests permission to make adjustments reflecting Committeeaction in the Long Bill.

ANALYSIS:The Joint Budget Committee has historically made a determination on a common figure setting policyto be applied for community provider rate increases. The Department’s FY 2018-19 R24 ProviderRate Increase budget request is for an increase of $8.2 million total funds, including $4.8 millionGeneral Fund, department wide. This common policy applies to selected line items in the Departmentof Human Services that are used to fund services that might otherwise be delivered by state FTE. Insome divisions of the Department of Human Services, including the Division of Child Welfare,increases are applied to line items that are allocated through county block grants. The adjustment isapplied to each line item in its entirety, regardless of whether or not the funding is used to contractdirect services for children and families, or used to pay for administrative costs associated with childwelfare system administration. Because county child welfare staff salaries are funded through theChild Welfare Block, the provider rate adjustments affect funding used for county staff salaries as wellas contracted provider rates. Though the counties are required by statute to include cost of livingadjustments and provider rate increases in rate negotiations, the General Assembly has no authorityto determine rates at the local level. Nor does it have authority to determine what portion of theprovider rate adjustment is applied to county staff salaries or contracted provider rates. The followingadjustments have been approved by the General Assembly:

PROVIDER RATE ADJUSTMENTS APPLIED TO

DIVISION OF CHILD WELFARE LINE ITEMS

FISCAL YEAR ADJUSTMENT RATE OF INFLATION

FY 2009-10 0.0% (0.34)%FY 2010-11 (2.0)% 1.64%FY 2011-12 0.0% 3.16%FY 2012-13 0.0% 2.07%FY 2013-14 1.5% 1.47%



PROVIDER RATE ADJUSTMENTS APPLIED TO

DIVISION OF CHILD WELFARE LINE ITEMS

FISCAL YEAR ADJUSTMENT RATE OF INFLATION

FY 2014-15 2.0% 1.62%FY 2015-16 1.7% 0.12%FY 2016-17 0.0% 1.26%FY 2017-18 1.4% 2.13%FY 2018-19 (request) 1.0% n/a

NET ADJUSTMENT OVER 10 YEARS 5.6% (CUMULATIVE) 13.13%

For line items discussed in this figure setting document, the Department requests that the providerrate increase be applied to the following line items:

• Child Welfare Services;

• County Level Child Welfare Staffing;

• Family and Children’s Programs; and

• Hotline for Child Abuse and Neglect.

Provider rate adjustments have consistently been applied to the Child Welfare Services, County LevelChild Welfare Staffing, and Family and Children’s Programs line items; however it has never beenapplied to the Hotline for Child Abuse and Neglect line item. For this reason, JBC staff recommendsdenial of the Department’s request for an increase of $8,739 General Fund in this line item. For theremaining line items, staff recommendation is pending Committee action concerning the commonpolicy provider rate increase.

BA10 INDIRECT COSTS TECHNICAL ADJUSTMENT

REQUEST: The Department’s BA10 Indirect Costs Technical Adjustment budget request containsmultiple calculation errors and several omissions, therefore the funding adjustments and line items inwhich they occur are not options for consideration. A general summary of the Department’s requestis as follows:

• A net zero adjustment to the Department’s Long Bill indirect cost plan appropriation in order tomaximize non-General Fund revenue sources;

• A statutory change to adjust the cap on indirect costs charged to the Nurse Home Visitor Programto allow the Department to collect a fixed amount of 5.0 percent;

• A statutory change to allow indirect costs to be collected from the Older Coloradans Cash Fundper the approved Long Bill indirect cost policy;

• Transfer authority between the Indirect Cost Assessment line items in the Department’s sectionof the Long Bill; and

RECOMMENDATION: Staff recommendation for FY 2018-19 is consistent with the action taken by theJoint Budget Committee on the Department’s S10 Indirect Costs Technical Adjustment budgetrequest during the FY 2017-18 supplemental process. There are three items upon which theCommittee will need to make a decision during FY 2018-19 figure setting, including:

• LEGISLATION: Staff recommends that the Committee consider sponsoring legislation that willallow for an indirect cost assessment of up to 5.0 percent to be applied to the Nurse Home Visitors



Program Fund and the Older Coloradans Cash Fund. The Department will only collect the actualindirect costs from programs funded through these sources.

• APPROPRIATION: Staff recommends a net zero appropriation, including an increase of $4,846,064General Fund and a corresponding decrease of $4,846,064 reappropriated funds fromdepartmental indirect cost recoveries. (Please see Table 1 on the following page for anitemization of this appropriation.)

• TRANSFER AUTHORITY FOOTNOTE: Staff recommends denial of the Department’s request fora footnote allowing transfer authority between indirect cost assessment line items at this time.Staff believes transfer authority may be reasonable after the Long Bill indirect cost plan has beenfurther refined.

• REQUEST FOR INFORMATION: Staff recommends that the Department be asked to respond tothe following request for information:

Department of Human Services, All Division, Totals – The Department is requested toprovide to the Joint Budget Committee, by November 1 of each fiscal year, a report describingany fund split changes that are required to true up the indirect cost assessment line items; andany changes made to the indirect cost plan that will affect appropriations to indirect costassessment or cost pool line items.

Staff requests permission to adjust indirect cost assessment line items and cost pool fund splits uponfinal action by the Committee concerning compensation related common policies.

ANALYSIS:The Department of Human Services (DHS) is required to prepare a Public Assistance Cost AllocationPlan (PACAP) for the U.S. Department of Health and Human Services (DHHS), Cost AllocationServices Section of the Program Support Center, pursuant to: 2 CFR Part 200 (UniformAdministration Requirements, Cost Principles, and Audit Requirements for Federal Awards); Titles 7,42, and 45 of the Code of Federal Regulations; and the DHHS Grants Administration Manual. ThePACAP contains both state and federal programs administered by the Department and the proceduresby which the Department’s administrative costs are allocated to these programs. While theDepartment is required by the federal government to operate under a federally approved PACAP,prior to FY 2017-18, the indirect cost assessments had not been identified in the Long Bill. As a resultof confusion surrounding indirect cost assessments, the Joint Budget Committee (JBC) approved newindirect cost assessment line items in the majority of the Department’s Long Bill divisions beginningin FY 2017-18.

Fiscal Year 2017-18The Department submitted a supplemental budget request to true up the indirect cost assessment lineitems in the FY 2017-18 Long Bill. The Committee approved the following JBC staffrecommendations for FY 2017-18 and subsequent fiscal years:

• A POLICY CHANGE requiring that the indirect cost assessment applied to any cash fund beequivalent to the actual costs or the assessment as determined by the Department’s publicassistance cost allocation plan. This action modified the Committee approved DHS indirect costpolicy requiring that a 5.0 percent assessment or the amount identified in the Department’s costallocation plan (whichever is greater) be applied to appropriations from every cash fund.

• A NET INCREASE IN FY 2017-18 OF $2,694,230 TOTAL FUNDS, including $1,418,536 GeneralFund, as a result of the policy change.



Fiscal Year 2018-19APPROPRIATION. The policy change identified above requires an adjustment in fund sources in FY2018-19, as well. This fund source adjustment does not result from the Department over-spending,nor does it result from an increase in overhead costs. It does result from the need to decrease theindirect cost assessment that is applied to appropriations from certain cash funds to align with thechange in policy. The reduction in cash funds as a result of this will require a corresponding increasein General Fund appropriations to certain cost pool line items.

TABLE 1: LINE ITEMIZATION OF BA10 INDIRECT COSTS TECHNICAL ADJUSTMENT.

DEPARTMENT OF HUMAN SERVICES

FY 2018-19 BA10 INDIRECT COSTS TECHNICAL ADJUSTMENT

LINE ITEMTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.FUNDS

FEDERAL

FUNDS

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION

Personal Services $0 $40,854 $0 ($40,854) $0Workers' Compensation 0 177,010 0 (177,010) 0Operating Expenses 0 10,196 0 (10,196) 0Legal Services 0 (393,740) 0 393,740 0Administrative Law Judge Services 0 13,302 0 (13,302) 0Payment to Risk Management and Property Funds 0 51,434 0 (51,434) 0Injury Prevention Program 0 59,826 0 (59,826) 0EXECUTIVE DIRECTOR'S OFFICE, SPECIAL PURPOSE

Employment and Regulatory Affairs 0 117,580 0 (117,580) 0Health Insurance Portability and Accountability Act of 1996 - SecurityRemediation

0 6,498 0 (6,498) 0

OFFICE OF OPERATIONS, ADMINISTRATION

Personal Services 0 4,051,532 0 (4,051,532) 0Operating Expenses 0 (291,933) 0 291,933 0Vehicle Lease Payments 0 21,701 0 (21,701) 0Leased Space 0 237,118 0 (237,118) 0Capitol Complex Leased Space 0 36,542 0 (36,542) 0Utilities 0 708,144 0 (708,144) 0

TOTAL ADJUSTMENT $0 $4,846,064 $0 ($4,846,064) $0

Cost pool line items for the Department will change depending upon the Committee’s common policydecisions, therefore, adjustments will need to be made to each division’s cost assessment line itemswhen the common policy decisions are finalized. JBC staff requests permission to adjust the costassessment line items and cost pool fund splits upon final common policy action, as necessary.

CONSIDERATION OF POTENTIAL LEGISLATION. The newly approved policy requiring that theindirect cost assessment applied to any cash fund should be equivalent to the actual costs or theassessment as determined by the Department’s public assistance cost allocation plan is in conflict withstatute governing indirect cost assessments for two cash funds – the Older Coloradans Cash Fundand the Nurse Home Visitors Program Fund.

OLDER COLORADANS CASH FUND. Indirect costs associated with programs funded through the OlderColoradans Cash Fund are approximately $67,000 annually. Section 26-11-205.5, C.R.S., states thatOlder Coloradans cash funds are to be distributed to the Area Agencies on Aging for the provisionof services to individuals age sixty and above. While the statute does not specifically state that indirect



costs cannot be assessed against the fund, it does not include language specifically stating that theycan, therefore no assessment is applied to this cash fund.

NURSE HOME VISITOR PROGRAM FUND. Indirect costs associated with the Nurse Home VisitorProgram are approximately $50,000 annually. Section 26-6.4-107(2)(b), C.R.S., states that the amountthe Department may retain to implement the provisions of the Nurse Home Visitor Program is limitedto 2.0 percent of the amount annually appropriated from the fund. Under current statute, theassessment that can be applied to this cash fund is limited to $154,514. Although the currentassessment is higher than the actual program overhead costs, if those costs were to exceed the$154,514 allowable assessment, the Department would be unable to collect the actual indirect costsfrom the cash fund.

JBC staff recommends that the committee consider sponsoring legislation to allow for the assessmentof up to 5.0 percent from the Older Coloradans Cash Fund and the Nurse Home Visitor ProgramFund. This statutory change will not require an assessment of 5.0 percent, but will allow theDepartment to collect actual costs if the indirect costs associated with the programs funded throughappropriations from these two sources were to increase.

LONG BILL FOOTNOTE GRANTING TRANSFER AUTHORITY BETWEEN INDIRECT COST

ASSESSMENT LINE ITEMS. In order to avoid an annual supplemental request for a net zeroadjustment in appropriations to the Indirect Cost Assessment line items in the Department’s budget,the Department has requested a footnote in the FY 2018-19 and subsequent Long Bills grantingtransfer authority between the cost assessment line items. This request is not intended to granttransfer authority between cost pool or program line items not otherwise granted, or between thoseline items and the Indirect Cost Assessment line items. The FY 2018-19 Long Bill is only the secondappropriations bill in which the Department’s indirect cost plan has been included. JBC staff believesfurther clarification of the Long Bill plan is necessary, and as a result recommends denial of thisrequest. With the denial of the transfer authority, it will be necessary for the indirect cost assessmentsto be adjusted each year during the supplemental process. Staff recommends that the Department beasked to submit the necessary adjustments to the Joint Budget Committee by November 1 of eachyear.

REQUEST FOR INFORMATION. The Department was asked to provide information concerning thesustainability of cash funds to which an indirect cost assessment is applied. As a result of theinformation provided by the Department, JBC staff recommended the policy change described above.In preparing its response to this request for information, the Department concluded that the Recordsand Reports Fund will have a negative balance by the end of FY 2017-18, and that the fund willcontinue to be charged in excess of its balance in subsequent years. This negative balance results fromthe application of the indirect cost assessment as defined in the Department’s PACAP. Historically,the assessment was limited to $168,000 annually through a Long Bill letter note. This letter note wasremoved in FY 2017-18. The Department reports that there are two options for addressing this issue:1) restoration of the letter note limiting the collection from the cash fund to $168,000 and increasingGeneral Fund (by approximately $322,000) to offset the reduced assessment; or 2) an increase in thefee collected for background checks of job applicants to make up for the shortage in revenue. JBCstaff recommends that the Department increase the fee.



(1) EXECUTIVE DIRECTOR’S OFFICE

The Executive Director's Office is comprised of three subdivisions: (A) General Administration, (B)Special Purpose, and (C) Indirect Cost Assessment.

(A) General Administration is responsible for the management and administration of the Department,performing such functions as budgeting, human resources, and quality control, as well as someprogram supervision, coordination, and evaluation. This section includes centrally appropriated lineitems, such as workers' compensation, legal services, administrative law judge services, and paymentsrelated to risk management. Funding for this subdivision is from General Fund, cash funds,reappropriated funds including Medicaid reappropriated funds, and federal funds.

(B) Special Purpose funds a number of special purpose programs within the Department of HumanServices. Within this document recommendations are made for the following three programs:Employment and Regulatory Affairs, Administrative Review Unit, and Records and Reports of ChildAbuse and Neglect.

(C) Indirect Cost Assessment funds indirect costs of the Department.

EXECUTIVE DIRECTOR'S OFFICETOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE

FY 2017-18 AppropriationSB 17-254 (Long Bill) $98,980,419 $63,163,016 $1,832,234 $26,213,420 $7,771,749 141.1Other legislation 75,879 75,879 0 0 0 0.4HB 18-1162 (Supplemental) 1,518,723 1,000,629 41,740 1,640,424 (1,164,070) 0.0TOTAL $100,575,021 $64,239,524 $1,873,974 $27,853,844 $6,607,679 141.5


FY 2017-18 Appropriation $100,575,021 $64,239,524 $1,873,974 $27,853,844 $6,607,679 141.5R1a Compensation adjustments for directcare positions

2,175,479 2,002,773 172,706 0 0 0.0


1,288,354 1,288,354 0 0 0 0.0

R2 DYS facility staffing final phase 620,981 620,981 0 0 0 0.0R3 DYS special education services 71,823 71,823 0 0 0 0.0R5a Jail-based bed space 44,531 44,531 0 0 0 0.0R5c Court-ordered reports FTE caseload 169,871 169,871 0 0 0 0.0R5d Purchased bed capacity 38,361 38,361 0 0 0 0.0R5e Outpatient competency restoration(SB17-012)

41,676 41,676 0 0 0 0.0

R7 ReHire Colorado extension 21,655 21,655 0 0 0 0.0R8 Colorado SNAP increased foodsecurity and county technical assistance

90,028 45,015 0 0 45,013 0.0


15,101 0 15,101 0 0 0.0


25,082 0 0 0 25,082 0.0

R16 Promoting permanency 0 0 0 0 0 0.0R17 Expansion of evidence basedIncredible Years Program

23,067 0 23,067 0 0 0.0

R23 HIPAA security remediation (105,099) (56,700) (37) (48,362) 0 0.0R24 Provider rate increase 6,834 0 0 6,834 0 0.0BA1a CMHIP survey response 502,681 502,681 0 0 0 0.0



EXECUTIVE DIRECTOR'S OFFICETOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTEBA10 Indirect costs technical adjustment 0 82,960 0 (82,960) 0 0.0BA11 Spending authority reconciliation 2,252 0 0 2,252 0 0.0BA12 Children’s Habilitation ResidentialProgram waiver

(15,633) 0 0 (15,633) 0 0.0

Non-prioritized request items 751,522 410,681 540 340,301 0 0.0Centrally appropriated line items 23,775,242 11,608,525 4,904,619 1,416,439 5,845,659 0.0Annualize prior year legislation 448,633 176,950 180,593 91,090 0 3.1Annualize prior year budget actions (5,628,665) (3,787,931) (160,686) (1,032,271) (647,777) 0.3TOTAL $124,938,797 $77,521,730 $7,009,877 $28,531,534 $11,875,656 144.9

INCREASE/(DECREASE) $24,363,776 $13,282,206 $5,135,903 $677,690 $5,267,977 3.4Percentage Change 24.2% 20.7% 274.1% 2.4% 79.7% 2.4%


$1,887,737 ($1,060,912) $13,997 $1,633,420 $1,301,232 (0.0)

DECISION ITEMS - EXECUTIVE DIRECTOR'S OFFICE

NPBA4 PROPERTY FUND

REQUEST: The Department requests an increase of $1,022,920 total funds, including $378,340 GeneralFund, for adjustments associated with payments to risk management and property funds.

RECOMMENDATION: Staff recommends approval of an appropriation consistent with the Committee’scommon policy decision.

LINE ITEM DETAIL — EXECUTIVE DIRECTOR’S OFFICE

(A) General Administration

PERSONAL SERVICES

This line funds the personnel costs of the Executive Director's Office.

STATUTORY AUTHORITY: Section 26-1-105, C.R.S.

REQUEST: The Department requests an appropriation of $2,176,493 total funds, including $1,232,331General Fund, $20,693 cash funds, $871,258 reappropriated funds, and $52,211 federal funds, and15.3 FTE. The request includes a net increase of $174,081 total funds, including an increase of$151,029 General Fund, for adjustments associated with indirect costs and the annualization of prioryear budget actions.

RECOMMENDATION: Staff recommends an appropriation of $2,176,493 total funds, including$1,273,185 General Fund and $903,308 reappropriated funds, and 15.3 FTE.



EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, PERSONAL SERVICESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $2,002,412 $1,081,302 $0 $921,110 $0 15.3HB 18-1162 (Supplemental) $0 $0 $0 $0 $0 0.0TOTAL $2,002,412 $1,081,302 $0 $921,110 $0 15.3


FY 2017-18 Appropriation $2,002,412 $1,081,302 $0 $921,110 $0 15.3Annualize prior year budget actions 174,081 151,029 0 23,052 0 0.0BA10 Indirect costs technical adjustment 0 40,854 0 (40,854) 0 0.0TOTAL $2,176,493 $1,273,185 $0 $903,308 $0 15.3

INCREASE/(DECREASE) $174,081 $191,883 $0 ($17,802) $0 0.0Percentage Change 8.7% 17.7% n/a (2.9%) n/a 0.0%

FY 2018-19 EXECUTIVE REQUEST $2,176,493 $1,232,331 $20,693 $871,258 $52,211 15.3Request Above/(Below)Recommendation $0 ($40,854) $18,132 ($23,086) $45,808 0.0

HEALTH, LIFE, AND DENTAL

This line funds the Department's share of the state's group health, life and dental insurance plans forstate employees.

STATUTORY AUTHORITY: Sections 24-50-603 (9) and 24-50-611, C.R.S.

REQUEST: The Department requests an appropriation of $46,813,809 total funds, including$30,567,702 General Fund, $3,430,319 cash funds, $7,328,628 reappropriated funds, and $5,487,160federal funds. The request includes the following changes from the FY 2017-18 appropriation.

DEPARTMENT OF HUMAN SERVICES, EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION,HEALTH, LIFE, DENTAL

FY 2018-19 GOVERNOR’S REQUESTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R1a Compensation adjustments for direct care positions $822,840 $728,190 $94,650 $0 $0R1b Compensation adjustments for nurses at CMHIP 467,704 467,704 0 0 0R2 DYS facility staffing final phase 404,287 404,287 0 0 0R3 DYS special education services 41,618 41,618 0 0 0R5a Jail-based bed space 23,781 23,781 0 0 0R5c Court-ordered reports FTE caseload 87,200 87,200 0 0 0R5d Purchased bed capacity 23,781 23,781 0 0 0R5e Outpatient competency restoration (SB 17-012) 23,782 23,782 0 0 0R7 ReHire Colorado extension 15,854 15,854 0 0 0R8 Increased food security and county TA - SNAP 55,490 27,745 0 0 27,745R13 Medication consistency and health information exchange (SB 17-019) 7,927 0 7,927 0 0R15 Enhancing county Colorado Works case management 15,854 0 0 0 15,854R16 Promoting permanency 15,854 13,159 0 0 2,695R17 Expansion of evidence based Incredible Years Program 15,854 0 15,854 0 0NP5 Children’s habilitation residential program transfer (7,927) (3,964) 0 (3,963) 0BA1a CMHIP survey response 281,543 281,543 0 0 0BA12 Children's Habilitation Residential Program transfer 0 3,964 0 (3,964) 0NP BA OSPB Pay for Success Pilot Projects 7,927 7,927 0 0 0Annualize prior year budget actions 63,417 39,636 23,781 0 0Common policy decision item 8,820,278 2,911,907 3,083,723 188,472 2,636,176

NET INCREASE $11,187,064 $5,098,114 $3,225,935a $180,545 $2,682,470



RECOMMENDATION: Staff recommends approval of the following:


FY 2018-19 JBC STAFF RECOMMENDATION – APPROVALTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

Annualize prior year budget actions 63,417 39,636 23,781 0 0NET INCREASE $3,585,258 $39,636 $23,781 $3,521,841 $0

Per Committee policy concerning centrally appropriated line item appropriations for increased FTEof less than 20, staff recommends denial of the following request:


FY 2018-19 JBC STAFF RECOMMENDATION – DENIALTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R16 Promoting permanency $15,854 $13,159 $0 $0 $2,695NET INCREASE $15,854 $13,159 $0 $0 $2,695

The following recommendations are pending Committee decision following subsequent JBC stafffigure setting presentations. Staff requests permission to reflect Committee action on the abovedecision items in the Long Bill.


FY 2018-19 PENDING COMMITTEE ACTION AT SUBSEQUENT

PRESENTATIONS

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R1a Compensation adjustments for direct care positions $822,840 $728,190 $94,650 $0 $0R1b Compensation adjustments for nurses at CMHIP 467,704 467,704 0 0 0R2 DYS facility staffing final phase 404,287 404,287 0 0 0R3 DYS special education services 41,618 41,618 0 0 0R5a Jail-based bed space 23,781 23,781 0 0 00R5c Court-ordered reports FTE caseload 87,200 87,200 0 0 0R5d Purchased bed capacity 23,781 23,781 0 0 0R5e Outpatient competency restoration (SB 17-012) 23,782 23,782 0 0 0R7 ReHire Colorado extension 15,854 15,854 0 0 0R8 Increased food security and county TA - SNAP 55,490 27,745 0 0 27,745R13 Medication consistency and health information exchange (SB 17-019) 7,927 0 7,927 0 0R15 Enhancing county Colorado Works case management 15,854 0 0 0 15,854R17 Expansion of evidence based Incredible Years Program 15,854 0 15,854 0 0NP5 Children’s habilitation residential program transfer (7,927) (3,964) 0 (3,963) 0BA1a CMHIP survey response 281,543 281,543 0 0 0BA12 Children's Habilitation Residential Program transfer 0 3,964 0 (3,964) 0NP BA OSPB Pay for Success Pilot Projects 7,927 7,927 0 0 0

NET INCREASE $2,287,515 $2,133,412 $118,431 ($7,927) $43,599

The following item has been approved by the Committee during figure setting for Statewide CommonPolices. Staff requests permission to make necessary adjustments to this line item upon finalCommittee action.




FY 2018-19 JBC ACTION – APPROVEDTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

Common policy decision item $8,820,278 $2,911,907 $3,083,723 $188,472 $2,636,176NET INCREASE $8,820,278 $2,911,907 $3,083,723 $188,472 $2,636,176

LINE ITEM TABLE:

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, HEALTH, LIFE, AND DENTALTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $35,626,745 $25,469,588 $204,384 $7,148,083 $2,804,690 0.0HB 18-1162 (Supplemental) $704,180 $409,037 ($90,418) $1,002,614 ($617,053) 0.0TOTAL $36,330,925 $25,878,625 $113,966 $8,150,697 $2,187,637 0.0


FY 2017-18 Appropriation $36,330,925 $25,878,625 $113,966 $8,150,697 $2,187,637 0.0Centrally appropriated line items 8,820,278 2,911,907 3,083,723 188,472 2,636,176 0.0R1a Compensation adjustments for directcare positions

822,840 728,190 94,650 0 0 0.0


467,704 467,704 0 0 0 0.0

R2 DYS facility staffing final phase 404,287 404,287 0 0 0 0.0BA1a CMHIP survey response 281,543 281,543 0 0 0 0.0R5c Court-ordered reports FTE caseload 87,200 87,200 0 0 0 0.0Annualize prior year budget actions 63,417 39,636 23,781 0 0 0.0R8 Colorado SNAP increased foodsecurity and county technical assistance

55,490 27,745 0 0 27,745 0.0

R3 DYS special education services 41,618 41,618 0 0 0 0.0R5e Outpatient competency restoration(SB17-012)

23,782 23,782 0 0 0 0.0

R5a Jail-based bed space 23,781 23,781 0 0 0 0.0R5d Purchased bed capacity 23,781 23,781 0 0 0 0.0R7 ReHire Colorado extension 15,854 15,854 0 0 0 0.0R17 Expansion of evidence basedIncredible Years Program

15,854 0 15,854 0 0 0.0


15,854 0 0 0 15,854 0.0

Non-prioritized request items 7,927 7,927 0 0 0 0.0R13 Medication consistency and healthinformation exchange (SB 17-019)

7,927 0 7,927 0 0 0.0

R16 Promoting permanency 0 0 0 0 0 0.0BA12 Children’s Habilitation ResidentialProgram waiver

(7,927) 0 0 (7,927) 0 0.0

TOTAL $47,502,135 $30,963,580 $3,339,901 $8,331,242 $4,867,412 0.0

INCREASE/(DECREASE) $11,171,210 $5,084,955 $3,225,935 $180,545 $2,679,775 0.0Percentage Change 30.7% 19.6% 2,830.6% 2.2% 122.5% 0.0%

FY 2018-19 EXECUTIVE REQUEST $46,813,809 $30,567,702 $3,430,319 $7,328,628 $5,487,160 0.0Request Above/(Below)Recommendation ($688,326) ($395,878) $90,418 ($1,002,614) $619,748 0.0



SHORT-TERM DISABILITY

This line item funds the Department's share of state's short-term disability which is administered bythe Department of Personnel. Short-term disability is equal to 0.19 percent of salaries.


REQUEST: The Department requests an appropriation of $485,503 total funds, including $326,912General Fund, $32,120 cash funds, $67,339 reappropriated funds, and $59,132 federal funds. Therequest includes the following changes from the FY 2017-18 appropriation:

DEPARTMENT OF HUMAN SERVICES, EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION,SHORT-TERM DISABILITY

FY 2018-19 GOVERNOR'S REQUESTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R1a Compensation adjustments for direct care positions $18,670 $17,599 $1,071 $0 $0R1b Compensation adjustments for nurses at CMHIP 12,962 12,962 0 0 0R2 DYS facility staffing final phase 4,040 4,040 0 0 0R3 DYS special education services 563 563 0 0 0R5a Jail-based bed space 386 386 0 0 0R5c Court-ordered reports FTE caseload 1,541 1,541 0 0 0R5d Purchased bed capacity 272 272 0 0 0R5e Outpatient competency restoration (SB 17-012) 334 334 0 0 0R7 ReHire Colorado extension 109 109 0 0 0R8 Increased food security and county TA - SNAP 644 322 0 0 322R13 Medication consistency and health information exchange (SB 17-019) 134 0 134 0 0R15 Enhancing county Colorado Works case management 172 0 0 0 172R16 Promoting permanency 214 178 0 0 36R17 Expansion of evidence based Incredible Years Program 135 0 135 0 0NP5 Children’s habilitation residential program transfer (144) (72) 0 (72) 0BA1a CMHIP survey response 3,074 3,074 0 0 0BA12 Children's Habilitation Residential Program transfer 0 72 0 (72) 0NP BA OSPB Pay for Success Pilot Projects 81 81 0 0 0Annualize prior year budget actions 676 436 240 0 0Common policy decision item 26,483 4,524 16,561 (7,202) 12,600

NET INCREASE $70,346 $46,421 $18,141 ($7,346) $13,130




FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

Annualize prior year budget actions $676 $436 $240 $0 $0NET INCREASE $676 $436 $240 $0 $0




FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R16 Promoting permanency $214 $178 $0 $0 $36NET INCREASE $214 $178 $0 $0 $36






PRESENTATIONS

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R1a Compensation adjustments for direct care positions $18,670 $17,599 $1,071 $0 $0R1b Compensation adjustments for nurses at CMHIP 12,962 12,962 0 0 0R2 DYS facility staffing final phase 4,040 4,040 0 0 0R3 DYS special education services 563 563 0 0 0R5a Jail-based bed space 386 386 0 0 0R5c Court-ordered reports FTE caseload 1,541 1,541 0 0 0R5d Purchased bed capacity 272 272 0 0 0R5e Outpatient competency restoration (SB 17-012) 334 334 0 0 0R7 ReHire Colorado extension 109 109 0 0 0R8 Increased food security and county TA - SNAP 644 322 0 0 322R13 Medication consistency and health information exchange (SB 17-019) 134 0 134 0 0R15 Enhancing county Colorado Works case management 172 0 0 0 172R17 Expansion of evidence based Incredible Years Program 135 0 135 0 0NP5 Children’s habilitation residential program transfer (144) (72) 0 (72) 0BA1a CMHIP survey response 3,074 3,074 0 0 0BA12 Children's Habilitation Residential Program transfer 0 72 0 (72) 0NP BA OSPB Pay for Success Pilot Projects 81 81 0 0 0

NET INCREASE $89,637 $41,283 $1,340 $46,520 $494




FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

Common policy decision item $26,483 $4,524 $16,561 ($7,202) $12,600NET INCREASE $26,483 $4,524 $16,561 ($7,202) $12,600

LINE ITEM TABLE:

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, SHORT-TERM DISABILITYTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $415,157 $280,491 $13,979 $74,685 $46,002 0.0HB 18-1162 (Supplemental) $1,741 $7,570 ($6,184) $10,476 ($10,121) 0.0TOTAL $416,898 $288,061 $7,795 $85,161 $35,881 0.0


FY 2017-18 Appropriation $416,898 $288,061 $7,795 $85,161 $35,881 0.0Centrally appropriated line items 26,483 4,524 16,561 (7,202) 12,600 0.0R1a Compensation adjustments for directcare positions

18,670 17,599 1,071 0 0 0.0



EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, SHORT-TERM DISABILITYTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTER1b Compensation adjustments fornurses at CMHIP

12,962 12,962 0 0 0 0.0

R2 DYS facility staffing final phase 4,040 4,040 0 0 0 0.0BA1a CMHIP survey response 3,074 3,074 0 0 0 0.0R5c Court-ordered reports FTE caseload 1,541 1,541 0 0 0 0.0Annualize prior year budget actions 676 436 240 0 0 0.0R8 Colorado SNAP increased foodsecurity and county technical assistance

644 322 0 0 322 0.0

R3 DYS special education services 563 563 0 0 0 0.0R5a Jail-based bed space 386 386 0 0 0 0.0R5e Outpatient competency restoration(SB17-012)

334 334 0 0 0 0.0

R5d Purchased bed capacity 272 272 0 0 0 0.0R15 Enhancing county Colorado Workscase management performance

172 0 0 0 172 0.0

R17 Expansion of evidence basedIncredible Years Program

135 0 135 0 0 0.0


134 0 134 0 0 0.0

R7 ReHire Colorado extension 109 109 0 0 0 0.0Non-prioritized request items 81 81 0 0 0 0.0R16 Promoting permanency 0 0 0 0 0 0.0BA12 Children’s Habilitation ResidentialProgram waiver

(144) 0 0 (144) 0 0.0

TOTAL $487,030 $334,304 $25,936 $77,815 $48,975 0.0

INCREASE/(DECREASE) $70,132 $46,243 $18,141 ($7,346) $13,094 0.0Percentage Change 16.8% 16.1% 232.7% (8.6%) 36.5% 0.0%

FY 2018-19 EXECUTIVE REQUEST $485,503 $326,912 $32,120 $67,339 $59,132 0.0Request Above/(Below)Recommendation ($1,527) ($7,392) $6,184 ($10,476) $10,157 0.0

S.B. 04-257 AMORTIZATION EQUALIZATION DISBURSEMENT

This line item funds the costs associated with S.B. 04-257 which requires additional state contributionfor employees in PERA.


REQUEST: The Department requests an appropriation of $14,590,692 total funds, including$9,747,939 General Fund, $955,757 cash funds, $2,088,258 reappropriated funds, and $1,798,738federal funds. The request includes the following changes from the FY 2017-18 appropriation:

DEPARTMENT OF HUMAN SERVICES, EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION,AMORTIZATION EQUALIZATION DISBURSEMENT


FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPR.

FUNDS

FEDERAL

FUNDS

R1a Compensation adjustments for direct care positions $491,308 $463,107 $28,201 $0 $0R1b Compensation adjustments for nurses at CMHIP 341,101 341,101 0 0 0R2 DYS facility staffing final phase 106,327 106,327 0 0 0R3 DYS special education services 14,821 14,821 0 0 0R5a Jail-based bed space 10,182 10,182 0 0 0R5c Court-ordered reports FTE caseload 40,565 40,565 0 0 0R5d Purchased bed capacity 7,154 7,154 0 0 0





FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPR.

FUNDS

FEDERAL

FUNDS

R5e Outpatient competency restoration (SB 17-012) 8,780 8,780 0 0 0R7 ReHire Colorado extension 2,846 2,846 0 0 0R8 Increased food security and county TA - SNAP 16,947 8,474 0 0 8,473R13 Medication consistency and health information exchange (SB 17-019)

3,520 0 3,520 0 0

R15 Enhancing county Colorado Works case management 4,528 0 0 0 4,528R16 Promoting permanency 5,626 4,670 0 0 956R17 Expansion of evidence based Incredible Years Program 3,539 0 3,539 0 0NP5 Children’s habilitation residential program transfer (3,781) (1,891) 0 (1,890) 0BA1a CMHIP survey response 79,290 79,290 0 0 0BA12 Children's Habilitation Residential Program transfer 0 1,891 0 (1,891) 0NP BA OSPB Pay for Success Pilot Projects 2,121 2,121 0 0 0Annualize prior year budget actions 17,801 11,480 6,321 0 0Common policy decision item 2,182,342 1,042,885 541,331 33,521 564,605

NET INCREASE $3,335,017 $2,143,803 $582,912 $29,740 $578,562




FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPR.

FUNDS

FEDERAL

FUNDS

Annualize prior year budget actions $17,801 $11,480 $6,321 $0 $0NET INCREASE $17,801 $11,480 $6,321 $0 $0




FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPR.

FUNDS

FEDERAL

FUNDS

R16 Promoting permanency $5,626 $4,670 $0 $0 $956NET INCREASE $5,626 $4,670 $0 $0 $956




PRESENTATIONS

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R1a Compensation adjustments for direct care positions $491,308 $463,107 $28,201 $0 $0R1b Compensation adjustments for nurses at CMHIP 341,101 341,101 0 0 0R2 DYS facility staffing final phase 106,327 106,327 0 0 0R3 DYS special education services 14,821 14,821 0 0 0R5a Jail-based bed space 10,182 10,182 0 0 0R5c Court-ordered reports FTE caseload 40,565 40,565 0 0 0R5d Purchased bed capacity 7,154 7,154 0 0 0R5e Outpatient competency restoration (SB 17-012) 8,780 8,780 0 0 0R7 ReHire Colorado extension 2,846 2,846 0 0 0





PRESENTATIONS

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R8 Increased food security and county TA - SNAP 16,947 8,474 0 0 8,473R13 Medication consistency and health information exchange (SB 17-019) 3,520 0 3,520 0 0R15 Enhancing county Colorado Works case management 4,528 0 0 0 4,528R17 Expansion of evidence based Incredible Years Program 3,539 0 3,539 0 0NP5 Children’s habilitation residential program transfer (3,781) (1,891) 0 (1,890) 0BA1a CMHIP survey response 79,290 79,290 0 0 0BA12 Children's Habilitation Residential Program transfer 0 1,891 0 (1,891) 0NP BA OSPB Pay for Success Pilot Projects 2,121 2,121 0 0 0

NET INCREASE $2,272,385 $1,084,768 $35,260 $1,139,356 $13,001




FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

Common policy decision item $2,182,342 $1,042,885 $541,331 $33,521 $564,605NET INCREASE $2,182,342 $1,042,885 $541,331 $33,521 $564,605

LINE ITEM TABLE:

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, S.B. 04-257 AMORTIZATION EQUALIZATION

DISBURSEMENTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $11,255,675 $7,604,136 $372,845 $2,058,518 $1,220,176 0.0HB 18-1162 (Supplemental) $54,536 $199,193 ($164,944) $288,735 ($268,448) 0.0TOTAL $11,310,211 $7,803,329 $207,901 $2,347,253 $951,728 0.0


FY 2017-18 Appropriation $11,310,211 $7,803,329 $207,901 $2,347,253 $951,728 0.0Centrally appropriated line items 2,182,342 1,042,885 541,331 33,521 564,605 0.0R1a Compensation adjustments for directcare positions

491,308 463,107 28,201 0 0 0.0


341,101 341,101 0 0 0 0.0


16,947 8,474 0 0 8,473 0.0

R3 DYS special education services 14,821 14,821 0 0 0 0.0R5a Jail-based bed space 10,182 10,182 0 0 0 0.0R5e Outpatient competency restoration(SB17-012)

8,780 8,780 0 0 0 0.0

R5d Purchased bed capacity 7,154 7,154 0 0 0 0.0R15 Enhancing county Colorado Workscase management performance

4,528 0 0 0 4,528 0.0



EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, S.B. 04-257 AMORTIZATION EQUALIZATION

DISBURSEMENTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTER17 Expansion of evidence basedIncredible Years Program

3,539 0 3,539 0 0 0.0


3,520 0 3,520 0 0 0.0

R7 ReHire Colorado extension 2,846 2,846 0 0 0 0.0Non-prioritized request items 2,121 2,121 0 0 0 0.0R16 Promoting permanency 0 0 0 0 0 0.0BA12 Children’s Habilitation ResidentialProgram waiver

(3,781) 0 0 (3,781) 0 0.0

TOTAL $14,639,602 $9,942,462 $790,813 $2,376,993 $1,529,334 0.0

INCREASE/(DECREASE) $3,329,391 $2,139,133 $582,912 $29,740 $577,606 0.0Percentage Change 29.4% 27.4% 280.4% 1.3% 60.7% 0.0%

FY 2018-19 EXECUTIVE REQUEST $14,590,692 $9,747,939 $955,757 $2,088,258 $1,798,738 0.0Request Above/(Below)Recommendation ($48,910) ($194,523) $164,944 ($288,735) $269,404 0.0

S.B. 06-235 SUPPLEMENTAL AMORTIZATION EQUALIZATION DISBURSEMENT

Senate Bill 06-235 created a mechanism to increase the state's effective PERA rate beginning onJanuary 1, 2008. The Committee approved rates for CY 2016 and CY 2017 are 4.5 percent and 5.0percent of the FY 2016-17 estimated base salaries.


REQUEST: The Department requests an appropriation of $14,590,026 total funds, including$9,747,273 General Fund, $955,757 cash funds, $2,088,258 reappropriated funds, and $1,798,738federal funds. The request includes the following changes from the FY 2016-17 appropriation:

DEPARTMENT OF HUMAN SERVICES, EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION,S.B. 06-235 SUPPLEMENTAL AMORTIZATION EQUALIZATION DISBURSEMENT


FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPR.

FUNDS

FEDERAL

FUNDS

R1a Compensation adjustments for direct care positions $491,308 $463,107 $28,201 $0 $0R1b Compensation adjustments for nurses at CMHIP 341,101 341,101 0 0 0R2 DYS facility staffing final phase 106,327 106,327 0 0 0R3 DYS special education services 14,821 14,821 0 0 0R5a Jail-based bed space 10,182 10,182 0 0 0R5c Court-ordered reports FTE caseload 40,565 40,565 0 0 0R5d Purchased bed capacity 7,154 7,154 0 0 0R5e Outpatient competency restoration (SB 17-012) 8,780 8,780 0 0 0R7 ReHire Colorado extension 2,846 2,846 0 0 0R8 Increased food security and county TA - SNAP 16,947 8,474 0 0 8,473R13 Medication consistency and health information exchange (SB 17-019) 3,520 0 3,520 0 0R15 Enhancing county Colorado Works case management 4,528 0 0 0 4,528R16 Promoting permanency 5,626 4,670 0 0 956R17 Expansion of evidence based Incredible Years Program 3,539 0 3,539 0 0NP5 Children’s habilitation residential program transfer (3,781) (1,891) 0 (1,890) 0BA1a CMHIP survey response 78,624 78,624 0 0 0BA12 Children's Habilitation Residential Program transfer 0 1,891 0 (1,891) 0NP BA OSPB Pay for Success Pilot Projects 2,121 2,121 0 0 0Annualize prior year budget actions 17,801 11,480 6,321 0 0





FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPR.

FUNDS

FEDERAL

FUNDS

Common policy decision item 2,182,342 1,042,885 541,331 33,521 564,605NET INCREASE $3,334,351 $2,143,137 $582,912 $29,740 $578,562




FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPR.

FUNDS

FEDERAL

FUNDS

Annualize prior year budget actions $17,801 $11,480 $6,321 $0 $0NET INCREASE $17,801 $11,480 $6,321 $0 $0




FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPR.

FUNDS

FEDERAL

FUNDS

R16 Promoting permanency $5,626 $4,670 $0 $0 $956NET INCREASE $5,626 $4,670 $0 $0 $956




PRESENTATIONS

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R1a Compensation adjustments for direct care positions $491,308 $463,107 $28,201 $0 $0R1b Compensation adjustments for nurses at CMHIP 341,101 341,101 0 0 0R2 DYS facility staffing final phase 106,327 106,327 0 0 0R3 DYS special education services 14,821 14,821 0 0 0R5a Jail-based bed space 10,182 10,182 0 0 0R5c Court-ordered reports FTE caseload 40,565 40,565 0 0 0R5d Purchased bed capacity 7,154 7,154 0 0 0R5e Outpatient competency restoration (SB 17-012) 8,780 8,780 0 0 0R7 ReHire Colorado extension 2,846 2,846 0 0 0R8 Increased food security and county TA - SNAP 16,947 8,474 0 0 8,473R13 Medication consistency and health information exchange (SB 17-019) 3,520 0 3,520 0 0R15 Enhancing county Colorado Works case management 4,528 0 0 0 4,528R17 Expansion of evidence based Incredible Years Program 3,539 0 3,539 0 0NP5 Children’s habilitation residential program transfer (3,781) (1,891) 0 (1,890) 0BA1a CMHIP survey response 79,290 79,290 0 0 0BA12 Children's Habilitation Residential Program transfer 0 1,891 0 (1,891) 0NP BA OSPB Pay for Success Pilot Projects 2,121 2,121 0 0 0

NET INCREASE $2,272,385 $1,084,768 $35,260 $1,139,356 $13,001






FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

Common policy decision item $2,182,342 $1,042,885 $541,331 $33,521 $564,605NET INCREASE $2,182,342 $1,042,885 $541,331 $33,521 $564,605

LINE ITEM TABLE:

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, S.B. 06-235 SUPPLEMENTAL AMORTIZATION

EQUALIZATION DISBURSEMENTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $11,255,675 $7,604,136 $372,845 $2,058,518 $1,220,176 0.0HB 18-1162 (Supplemental) $54,536 $199,193 ($164,944) $288,735 ($268,448) 0.0TOTAL $11,310,211 $7,803,329 $207,901 $2,347,253 $951,728 0.0


FY 2017-18 Appropriation $11,310,211 $7,803,329 $207,901 $2,347,253 $951,728 0.0Centrally appropriated line items 2,182,342 1,042,885 541,331 33,521 564,605 0.0R1a Compensation adjustments for directcare positions

491,308 463,107 28,201 0 0 0.0


341,101 341,101 0 0 0 0.0


16,947 8,474 0 0 8,473 0.0

R3 DYS special education services 14,821 14,821 0 0 0 0.0R5a Jail-based bed space 10,182 10,182 0 0 0 0.0R5e Outpatient competency restoration(SB17-012)

8,780 8,780 0 0 0 0.0

R5d Purchased bed capacity 7,154 7,154 0 0 0 0.0R15 Enhancing county Colorado Workscase management performance

4,528 0 0 0 4,528 0.0

R17 Expansion of evidence basedIncredible Years Program

3,539 0 3,539 0 0 0.0


3,520 0 3,520 0 0 0.0

R7 ReHire Colorado extension 2,846 2,846 0 0 0 0.0Non-prioritized request items 2,121 2,121 0 0 0 0.0R16 Promoting permanency 0 0 0 0 0 0.0BA12 Children’s Habilitation ResidentialProgram waiver

(3,781) 0 0 (3,781) 0 0.0

TOTAL $14,638,936 $9,941,796 $790,813 $2,376,993 $1,529,334 0.0


FY 2018-19 EXECUTIVE REQUEST $14,590,026 $9,747,273 $955,757 $2,088,258 $1,798,738 0.0



EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, S.B. 06-235 SUPPLEMENTAL AMORTIZATION

EQUALIZATION DISBURSEMENTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTERequest Above/(Below)Recommendation ($48,910) ($194,523) $164,944 ($288,735) $269,404 0.0

SALARY SURVEY

This line item funds the recommended salary adjustments pursuant to the Department of Personnel'sannual compensation study performed to determine if the state salary structure is comparable togeneral market conditions.


REQUEST: The Department requests an appropriation of $8,558,755 total funds, including $5,516,155General Fund, $590,520 cash funds, $1,318,998 reappropriated funds, and $1,133,082 federal funds.This request includes the following changes from the FY 2017-18 appropriation:

• An increase of $8,558,755 total funds, including $5,516,155 General Fund, for centrallyappropriated line items; and

• A decrease of $4,197,219 total funds, including $2,835,829 General Fund, for the annualization ofprior year budget actions.

RECOMMENDATION: Staff recommends approval of the decrease of $4,197,219 total funds, including$2,835,829 General Fund, for the annualization of prior year budget actions.

Staff’s recommendation concerning the increase of $8,558,755 total funds, including $5,516,155General Fund, is pending Committee action on compensation related common policies. Staff requestspermission to make adjustments consistent with Committee action.

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, SALARY SURVEYTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $4,197,219 $2,835,829 $141,047 $755,330 $465,013 0.0TOTAL $4,197,219 $2,835,829 $141,047 $755,330 $465,013 0.0


FY 2017-18 Appropriation $4,197,219 $2,835,829 $141,047 $755,330 $465,013 0.0Centrally appropriated line items 8,558,755 5,516,155 590,520 1,318,998 1,133,082 0.0Annualize prior year budget actions (4,197,219) (2,835,829) (141,047) (755,330) (465,013) 0.0TOTAL $8,558,755 $5,516,155 $590,520 $1,318,998 $1,133,082 0.0


FY 2018-19 EXECUTIVE REQUEST $8,558,755 $5,516,155 $590,520 $1,318,998 $1,133,082 0.0Request Above/(Below)Recommendation $0 $0 $0 $0 $0 0.0



MERIT PAY

This line item provides funds to enable salary raises for classified employees according to a formulathat rewards performance and gives greater percentage increases to employees at the lower end of thepay range.


REQUEST: The Department requests no appropriation in FY 2018-19. This request includes adecrease of $1,889,255 total funds, including $1,272,218 General Fund, for the annualization of prioryear budget actions.

RECOMMENDATION: Staff recommends approval of the Department’s request.

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, MERIT PAYTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $1,889,255 $1,272,218 $66,955 $343,547 $206,535 0.0TOTAL $1,889,255 $1,272,218 $66,955 $343,547 $206,535 0.0


FY 2017-18 Appropriation $1,889,255 $1,272,218 $66,955 $343,547 $206,535 0.0Annualize prior year budget actions (1,889,255) (1,272,218) (66,955) (343,547) (206,535) 0.0TOTAL $0 $0 $0 $0 $0 0.0

INCREASE/(DECREASE) ($1,889,255) ($1,272,218) ($66,955) ($343,547) ($206,535) 0.0Percentage Change (100.0%) (100.0%) (100.0%) (100.0%) (100.0%) 0.0%

FY 2018-19 EXECUTIVE REQUEST $0 $0 $0 $0 $0 0.0Request Above/(Below)Recommendation $0 $0 $0 $0 $0 0.0

SHIFT DIFFERENTIAL

This line item provides additional funds for employees working outside the traditional business hoursof 8am to 5pm.


REQUEST: The Department requests an appropriation of $10,749,720 total funds, including$4,310,546 General Fund, $151,736 cash funds, $5,352,847 reappropriated funds, and $934,591 federalfunds. The request includes the following changes from the FY 2017-18 appropriation:

DEPARTMENT OF HUMAN SERVICES, EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION,SHIFT DIFFERENTIAL


FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

Centrally appropriated line items $1,351,116 $716,243 $131,153 ($430,871) $934,591R1a Compensation adjustments for direct care positions 351,353 330,770 20,583 0 0R1b Compensation adjustments for nurses at CMHIP 125,486 125,486 0 0 0BA1a CMHIP survey response 60,150 60,150 0 0 0

NET INCREASE $1,888,105 $1,232,649 $151,736 ($430,871) $934,591



RECOMMENDATION: The following item has been approved by the Committee during figure settingfor Statewide Common Polices. Staff requests permission to make necessary adjustments tothis line item upon final Committee action.



FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

Centrally appropriated line items $1,351,116 $716,243 $131,153 ($430,871) $934,591NET INCREASE $1,351,116 $716,243 $131,153 ($430,871) $934,591

Staff recommendation for the items identified in the following table is pending Committee decisionat subsequent JBC staff figure setting presentations. Staff requests permission to reflectCommittee action on the above decision items in the Long Bill.


FY 2018-19 JBC STAFF RECOMMENDATION – PENDINGTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.

FUNDS

FEDERAL

FUNDS

R1a Compensation adjustments for direct care positions $351,353 $330,770 $20,583 $0 $0R1b Compensation adjustments for nurses at CMHIP 125,486 125,486 0 0 0BA1a CMHIP survey response 60,150 60,150 0 0 0

NET INCREASE $536,989 $516,406 $20,583 $0 $0

LINE ITEM TABLE:

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, SHIFT DIFFERENTIALTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $5,391,384 $3,077,897 $0 $2,313,487 $0 0.0HB 18-1162 (Supplemental) $185,636 $185,636 $0 $0 $0 0.0TOTAL $5,577,020 $3,263,533 $0 $2,313,487 $0 0.0


FY 2017-18 Appropriation $5,577,020 $3,263,533 $0 $2,313,487 $0 0.0Centrally appropriated line items 1,351,116 716,243 131,153 (430,871) 934,591 0.0R1a Compensation adjustments for directcare positions

351,353 330,770 20,583 0 0 0.0


125,486 125,486 0 0 0 0.0

BA1a CMHIP survey response 60,150 60,150 0 0 0 0.0TOTAL $7,465,125 $4,496,182 $151,736 $1,882,616 $934,591 0.0

INCREASE/(DECREASE) $1,888,105 $1,232,649 $151,736 ($430,871) $934,591 0.0Percentage Change 33.9% 37.8% 0.0% (18.6%) 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $10,749,720 $4,310,546 $151,736 $5,352,847 $934,591 0.0Request Above/(Below)Recommendation $3,284,595 ($185,636) $0 $3,470,231 $0 0.0



WORKERS' COMPENSATION

This line item is used to pay the Department's share of the state's workers' compensation program runby the Department of Personnel.

STATUTORY AUTHORITY: Section 24-30-1510.7, C.R.S.

REQUEST: The Department requests an appropriation of $9,901,893 total funds, including $5,347,022General Fund and $4,554,871 reappropriated funds. The request includes an increase of $1,225,747total funds, including $661,903 General Fund, for adjustments associated with indirect cost recoveriesand centrally appropriated line items.

RECOMMENDATION: Staff recommends approval of the net zero fund source adjustment, includingan increase of $177,010 General Fund, for the indirect cost recoveries technical adjustment.

For adjustments associated with centrally appropriated line items, Staff recommends approval of anappropriation consistent with the Committee’s common policy decision.

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, WORKERS' COMPENSATIONTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $8,676,146 $4,685,119 $0 $3,991,027 $0 0.0TOTAL $8,676,146 $4,685,119 $0 $3,991,027 $0 0.0


FY 2017-18 Appropriation $8,676,146 $4,685,119 $0 $3,991,027 $0 0.0Centrally appropriated line items 1,225,747 661,903 0 563,844 0 0.0BA10 Indirect costs technical adjustment 0 177,010 0 (177,010) 0 0.0TOTAL $9,901,893 $5,524,032 $0 $4,377,861 $0 0.0

INCREASE/(DECREASE) $1,225,747 $838,913 $0 $386,834 $0 0.0Percentage Change 14.1% 17.9% 0.0% 9.7% 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $9,901,893 $5,347,022 $0 $4,554,871 $0 0.0Request Above/(Below)Recommendation $0 ($177,010) $0 $177,010 $0 0.0

OPERATING EXPENSES

This line funds the operating expenses of the Executive Director's Office.


REQUEST: The Department requests an appropriation of $499,761 total funds, including $269,871General Fund and $229,890 reappropriated funds.

RECOMMENDATION: Staff recommends an appropriation of $499,761 total funds, including $280,067General Fund and $21,694 reappropriated funds.



EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, OPERATING EXPENSESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $499,761 $269,871 $0 $229,890 $0 0.0TOTAL $499,761 $269,871 $0 $229,890 $0 0.0


FY 2017-18 Appropriation $499,761 $269,871 $0 $229,890 $0 0.0BA10 Indirect costs technical adjustment 0 10,196 0 (10,196) 0 0.0TOTAL $499,761 $280,067 $0 $219,694 $0 0.0

INCREASE/(DECREASE) $0 $10,196 $0 ($10,196) $0 0.0Percentage Change 0.0% 3.8% 0.0% (4.4%) 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $499,761 $269,871 $0 $229,890 $0 0.0Request Above/(Below)Recommendation $0 ($10,196) $0 $10,196 $0 0.0

LEGAL SERVICES

This line item is used to pay the Department of Law for the provision of legal services to all divisions.

STATUTORY AUTHORITY: Sections 25-31-101 (1)(a), C.R.S., as defined in Section 24-75-112 (1)(i),C.R.S.

REQUEST: The Department requests an appropriation for 17,577 legal service hours. The requestincludes an increase of $280,928 total funds, including $162,305 General Fund, for the legal servicesrate adjustment and for the annualization of prior year legislation.

RECOMMENDATION: Staff recommends approval of the net zero fund source adjustment, including adecrease of $393,740 General Fund, for the indirect cost recoveries technical adjustment.

Staff recommendation for the legal services adjustment is pending Committee policy on legal services.Staff requests permission to reflect Committee action on legal services in the Long Bill.

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, LEGAL SERVICESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS FTE


SB 17-254 (Long Bill) $2,220,497 $1,638,111 $0 $582,386 0.0Other legislation $42,773 $42,773 $0 $0 0.0TOTAL $2,263,270 $1,680,884 $0 $582,386 0.0


FY 2017-18 Appropriation $2,263,270 $1,680,884 $0 $582,386 0.0Annualize prior year legislation 175,842 84,752 0 91,090 0.0Centrally appropriated line items 105,086 77,553 0 27,533 0.0BA10 Indirect costs technical adjustment 0 (393,740) 0 393,740 0.0TOTAL $2,544,198 $1,449,449 $0 $1,094,749 0.0

INCREASE/(DECREASE) $280,928 ($231,435) $0 $512,363 0.0Percentage Change 12.4% (13.8%) 0.0% 88.0% 0.0%



EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, LEGAL SERVICESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS FTE

FY 2018-19 EXECUTIVE REQUEST $2,544,198 $1,843,189 $91,090 $609,919 0.0Request Above/(Below)Recommendation $0 $393,740 $91,090 ($484,830) 0.0

ADMINISTRATIVE LAW JUDGE SERVICES

This line item funds the cost of purchasing administrative law judge services from the Department ofPersonnel.

STATUTORY AUTHORITY: Section 24-30-1003 (1), C.R.S.

REQUEST: The Department requests an appropriation of $618,993 total funds, including $334,256General Fund and $284,737 reappropriated funds, including an decrease of 33,025 total funds,including $17,834 General Fund, for the common policy adjustment.


Staff recommendation for the administrative law judge services adjustment is pending Committeepolicy. Staff requests permission to reflect Committee action on administrative law judge services inthe Long Bill.

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, ADMINISTRATIVE LAW JUDGE SERVICESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $652,018 $352,090 $0 $299,928 $0 0.0TOTAL $652,018 $352,090 $0 $299,928 $0 0.0


FY 2017-18 Appropriation $652,018 $352,090 $0 $299,928 $0 0.0BA10 Indirect costs technical adjustment 0 13,302 0 (13,302) 0 0.0Centrally appropriated line items (33,025) (17,834) 0 (15,191) 0 0.0TOTAL $618,993 $347,558 $0 $271,435 $0 0.0

INCREASE/(DECREASE) ($33,025) ($4,532) $0 ($28,493) $0 0.0Percentage Change (5.1%) (1.3%) 0.0% (9.5%) 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $618,993 $334,256 $0 $284,737 $0 0.0Request Above/(Below)Recommendation $0 ($13,302) $0 $13,302 $0 0.0

PAYMENT TO RISK MANAGEMENT AND PROPERTY FUNDS

Funding appropriated to this line item is used to reimburse the Department of Personnel for theDepartment's share of the state's liability and property insurance.



STATUTORY AUTHORITY: Sections 24-30-1510 and 24-30-1510.5, C.R.S.

REQUEST: The Department requests an appropriation of $2,614,975 total funds, including $1,412,086General Fund and $1,202,889 reappropriated funds. The request includes a net increase of 93,954total funds, including $50,735 General Fund for adjustments to centrally appropriated line items andnon-prioritized request items.


Staff requests permission to reflect Committee action on centrally appropriated line items and non-prioritized request items in the Long Bill.

EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, PAYMENT TO RISK MANAGEMENT AND

PROPERTY FUNDSTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE




FY 2017-18 Appropriation $2,521,021 $1,361,351 $0 $1,159,670 $0 0.0Non-prioritized request items 737,836 398,431 0 339,405 0 0.0BA10 Indirect costs technical adjustment 0 51,434 0 (51,434) 0 0.0Centrally appropriated line items (643,882) (347,696) 0 (296,186) 0 0.0TOTAL $2,614,975 $1,463,520 $0 $1,151,455 $0 0.0

INCREASE/(DECREASE) $93,954 $102,169 $0 ($8,215) $0 0.0Percentage Change 3.7% 7.5% 0.0% (0.7%) 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $2,614,975 $1,412,086 $0 $1,202,889 $0 0.0Request Above/(Below)Recommendation $0 ($51,434) $0 $51,434 $0 0.0

INJURY PREVENTION PROGRAM

This line item provides funding for employee injury prevention, loss control initiatives, andcompliance with mandatory safety requirements. Funds are primarily used for activities designed toreduce the number of worker's compensation claims across all Department programs.

STATUTORY AUTHORITY: Sections 8-44-202 and 24-30-1510.7, C.R.S.

REQUEST: The Department requests an appropriation of $106,755 reappropriated funds.

RECOMMENDATION: Staff recommends an appropriation of $106,755 reappropriated funds, includinga net zero adjustment, including an increase of $59,826 General Fund, for the indirect costs technicaladjustment.



EXECUTIVE DIRECTOR'S OFFICE, GENERAL ADMINISTRATION, INJURY

PREVENTION PROGRAMTOTAL

FUNDS

GENERAL

FUND

REAPPROPRIATED

FUNDS FTE


SB 17-254 (Long Bill) $106,755 $0 $106,755 0.0TOTAL $106,755 $0 $106,755 0.0


FY 2017-18 Appropriation $106,755 $0 $106,755 0.0BA10 Indirect costs technical adjustment 0 59,826 (59,826) 0.0TOTAL $106,755 $59,826 $46,929 0.0

INCREASE/(DECREASE) $0 $59,826 ($59,826) 0.0Percentage Change 0.0% 0.0% (56.0%) 0.0%

FY 2018-19 EXECUTIVE REQUEST $106,755 $0 $106,755 0.0Request Above/(Below)Recommendation $0 ($59,826) $59,826 0.0

(B) Special Purpose

EMPLOYMENT AND REGULATORY AFFAIRS

This line item funds the following sections:

• The Audit Section conducts audits to ensure that state and federal funds have been properlydistributed, and is responsible for ensuring federal and state funds are used for the purposesspecified in contract agreements.

• The Supplemental Nutritional Assistance Program (SNAP) Quality Assurance Section isresponsible for ensuring the state is appropriately allotting SNAP funds to eligible individuals, andconducts monthly reviews looking at the error rate, assisting with corrective action and paymentaccuracy strategies, and establishing the state's eligibly for enhanced federal funds, or liability forpayment error rates in excess of the national tolerance level.

• The Human Resources Section is responsible for employee recruitment and testing, orientations,benefits administration, workers' compensation case management, performance management, andpersonnel records maintenance.

• State Board Staff provides support for the State Board of Human Services and coordinates allState Board rules.

STATUTORY AUTHORITY: Sections 26-1-105 and 26-1-111, C.R.S.

REQUEST: The Department requests an appropriation of $5,846,914 total funds, including $3,165,710General Fund, $35,045 cash funds, $2,566,136 reappropriated funds, and $80,023 federal funds, and65.9 FTE. The request includes adjustments for indirect cost recoveries and the annualization of prioryear budget actions.

RECOMMENDATION: Staff recommends an appropriation of $5,846,914 total funds, including$3,283,290 General Fund and $2,563,624 reappropriated funds.



EXECUTIVE DIRECTOR'S OFFICE, SPECIAL PURPOSE, EMPLOYMENT AND REGULATORY AFFAIRSTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $5,763,145 $3,112,098 $0 $2,651,047 $0 65.9HB 18-1162 (Supplemental) $0 $0 $0 $0 $0 0.0TOTAL $5,763,145 $3,112,098 $0 $2,651,047 $0 65.9


FY 2017-18 Appropriation $5,763,145 $3,112,098 $0 $2,651,047 $0 65.9Annualize prior year budget actions 83,769 53,612 0 30,157 0 0.0BA10 Indirect costs technical adjustment 0 117,580 0 (117,580) 0 0.0TOTAL $5,846,914 $3,283,290 $0 $2,563,624 $0 65.9

INCREASE/(DECREASE) $83,769 $171,192 $0 ($99,150) $0 0.0Percentage Change 1.5% 5.5% n/a (3.7%) n/a 0.0%

FY 2018-19 EXECUTIVE REQUEST $5,846,914 $3,165,710 $35,045 $2,566,136 $80,023 65.9Request Above/(Below)Recommendation $0 ($117,580) $35,045 $2,512 $80,023 0.0

ADMINISTRATIVE REVIEW UNIT

This line item provides funding for the Department’s Administrative Review Unit (ARU), which isresponsible for implementing a wide variety of federal requirements related to quality assurance forthe child welfare system and some youth corrections placements. The line item supports 26.9 FTE,who are responsible for ensuring that the state has a child welfare quality assurance system thatoperates throughout the state and is able to: identify service adequacy, quality, strengths, and needs;report on areas needing improvement; and evaluate the effectiveness of system improvement efforts.An additional 4.0 FTE were added through a FY 2017-18 budget action. These FTE are responsiblefor quality assurance and conducting formal reviews of county adult protective services cases.

The majority of ARU staff time is devoted to providing federally-mandated on-site case reviews ofchildren and youth who are placed in out-of-home residential care. These reviews take place every sixmonths for as long as a child remains in out-of-home placement and are intended to ensure that: thechild or youth is safe and receiving services identified in the case plan; the placement of the child oryouth is necessary, the setting is appropriate, and progress is being made to either return the child oryouth home safely or achieve permanency through another means; and the county has appropriatelydetermined the child or youth’s eligibility for federal Title IV-E funds. These reviews by ARU staffare open to participation by all involved parties, including the child's birth parents, foster parents,guardian ad litem, probation officer, caseworker, etc. Federal law requires that these face-to-face casereviews be conducted by an independent entity, separate from a state’s child welfare division.

ARU staff also conducts periodic desk-audit reviews of a random sample of individual cases (in asingle county or a group of smaller counties) to examine initial assessments and in-home and out-of-home placement decisions and activities. Finally, the ARU evaluates various systemic data indicatorsthat are used for quality-review purposes by counties, the state and federal authorities. It publishesquarterly by-county Child and Family Services Review reports on safety, permanency, and well-beingoutcome measures and prepares topical reports on key system-wide issues such as Colorado childfatalities, appropriateness of county decisions to screen out (not assess) certain cases, and theimplementation of Colorado’s child welfare risk assessment tool.



STATUTORY AUTHORITY: Sections 26-1-111 (2)(d)(II)(B), 19-3-502 (3)(c), and 19-3-702, C.R.S.

REQUEST: The Department requests an appropriation of $2,769,663 total funds, including $1,982,553General Fund and $787,110 federal funds, and 30.2 FTE. The request includes an increase of $50,557total funds, including $34,793 General Fund, for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends an appropriation of $2,769,663 total funds, including$1,982,553 General Fund and $787,110 federal funds, and 30.2 FTE.

EXECUTIVE DIRECTOR'S OFFICE, SPECIAL PURPOSE, ADMINISTRATIVE REVIEW

UNITTOTAL

FUNDS

GENERAL

FUND

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $2,719,106 $1,947,760 $771,346 29.9TOTAL $2,719,106 $1,947,760 $771,346 29.9


FY 2017-18 Appropriation $2,719,106 $1,947,760 $771,346 29.9Annualize prior year budget actions 50,557 34,793 15,764 0.3TOTAL $2,769,663 $1,982,553 $787,110 30.2

INCREASE/(DECREASE) $50,557 $34,793 $15,764 0.3Percentage Change 1.9% 1.8% 2.0% 1.0%

FY 2018-19 EXECUTIVE REQUEST $2,769,663 $1,982,553 $787,110 30.2Request Above/(Below)Recommendation $0 $0 $0 (0.0)

(C) Indirect Cost Assessment

INDIRECT COST ASSESSMENT

This line item funds the indirect costs associated with the operation of the Department.

REQUEST: The Department requests an appropriation of $104,853 total funds, including $39,528 cashfunds and $65,325 reappropriated funds. This includes a net increase of $1,071 total funds for theannualization of prior year budget actions, non-prioritized budget requests, and the Department’s R23HIPAA Security Remediation budget request.

RECOMMENDATION: Staff recommendation is pending Committee action on outstanding centrallyappropriated line items, and on the Department’s R23 HIPAA Security Remediation budget request.Staff requests permission to adjust the line item based on final Committee action.

EXECUTIVE DIRECTOR'S OFFICE, INDIRECT COST ASSESSMENT, INDIRECT COST ASSESSMENTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS FTE


HB 18-1162 (Supplemental) $515,949 $0 $468,230 $47,719 0.0SB 17-254 (Long Bill) $103,782 $0 $39,126 $64,656 0.0



EXECUTIVE DIRECTOR'S OFFICE, INDIRECT COST ASSESSMENT, INDIRECT COST ASSESSMENTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS FTETOTAL $619,731 $0 $507,356 $112,375 0.0


FY 2017-18 Appropriation $619,731 $0 $507,356 $112,375 0.0Annualize prior year legislation 91,091 0 91,091 0 0.0Non-prioritized request items 1,436 0 540 896 0.0Annualize prior year budget actions (266) 0 (101) (165) 0.0R23 HIPAA security remediation (99) 0 (37) (62) 0.0TOTAL $711,893 $0 $598,849 $113,044 0.0

INCREASE/(DECREASE) $92,162 $0 $91,493 $669 0.0Percentage Change 14.9% 0.0% 18.0% 0.6% 0.0%

FY 2018-19 EXECUTIVE REQUEST $104,853 $0 $39,528 $65,325 0.0Request Above/(Below)Recommendation ($607,040) $0 ($559,321) ($47,719) 0.0



(3) OFFICE OF OPERATIONS

The Office of Operations provides Department-wide facility maintenance and management,accounting, payroll, contracting, purchasing, and field audits. The office is organized into the followingunits: Division of Accounting, Division of Facilities Management, Division of Procurement, and theDivision of Contract Management.

• The Division of Accounting includes approximately 25 percent of the staff in the Office ofOperations. The Division manages all departmental financial operations and resources, includingpayments to counties and service providers throughout the state for human services programs,Medicaid, Medicare and private party billing for the Department's various community andinstitutional programs, and overall accounts and controls over expenditures and revenues frommultiple state and federal sources.

• The Division of Facilities Management accounts for nearly 70 percent of the staff in the Office ofOperations. The Division is responsible for operating, cleaning, and maintaining all Departmentoffice buildings and facilities, including youth correctional facilities, the campuses of the two statemental health institutes, and three regional centers for the developmentally disabled. Overall, theDivision operates 330 buildings and over 3.7 million gross square feet of space. It is alsoresponsible for acquisition, operation and management of utility services, planning, design andconstruction of capital construction and controlled maintenance projects, and the Department'scommercial and vehicle leases.

• The Procurement Division includes approximately five percent of the Office of Operationsappropriated staff. The Purchasing Unit has been delegated autonomous authority by theDepartment of Personnel and is responsible for purchasing goods and services for departmentalprograms in excess of $35.0 million per year. The Materials Management Unit is responsible forwarehousing and distribution of all goods associated with Department programs delivered todirect care clients. This includes ordering and inventory control of food and non-food itemsthrough three primary warehouse and office facilities throughout the state.

• The Contract Management Unit consists of less than one percent of Office of Operations staff.It is responsible for managing the contracting process in the Department including development,approval, and oversight of performance of all Department contracts.

OFFICE OF OPERATIONSTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE

FY 2017-18 AppropriationSB 17-254 (Long Bill) $48,813,681 $20,377,494 $1,103,132 $27,333,055 $0 433.4HB 18-1162 (Supplemental) 1,877,805 1,456,536 192,527 228,742 0 0.0TOTAL $50,691,486 $21,834,030 $1,295,659 $27,561,797 $0 433.4


FY 2017-18 Appropriation $50,691,486 $21,834,030 $1,295,659 $27,561,797 $0 433.4R23 HIPAA security remediation (98) 0 (63) (35) 0 0.0BA10 Indirect costs technical adjustment 0 4,763,104 0 (4,763,104) 0 0.0BA13 Grand Junction campus relocationadministrative lease

303,286 38,000 3,286 262,000 0 0.0

Non-prioritized request items 179,083 95,938 906 82,239 0 0.0Annualize prior year budget actions (105,146) (310,508) 7,574 197,788 0 0.0TOTAL $51,068,611 $26,420,564 $1,307,362 $23,340,685 $0 433.4

INCREASE/(DECREASE) $377,125 $4,586,534 $11,703 ($4,221,112) $0 0.0



OFFICE OF OPERATIONSTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTEPercentage Change 0.7% 21.0% 0.9% (15.3%) 0.0% 0.0%


($1,877,805) ($6,219,640) $245,850 $3,018,798 $1,077,187 0.0

DECISION ITEMS – OFFICE OF OPERATIONS

NP6 ANNUAL FLEET VEHICLE REQUEST

REQUEST: The Department requests an increase of $259,388 total funds, including $95,938 GeneralFund, for adjustments associated with the Department’s portion of fleet vehicle costs.

RECOMMENDATION: Staff recommends approval of an appropriation consistent with the Committee’scommon policy decision.

LINE ITEM DETAIL – OFFICE OF OPERATIONS

(A) ADMINISTRATION

PERSONAL SERVICES

This line item funds the personal services for the staff in the Office of Operations.


REQUEST: The Department requests an appropriation of $28,008,322 total funds, including$10,605,273 General Fund, $438,377 cash funds, $15,887,485 reappropriated funds, $1,077,187 federalfunds, and 424.3 FTE. The request includes a net increase of $34,076 total funds, including a decreaseof $231,289 General Fund, for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends an appropriation of $29,426,858 total funds, including$16,075,341 General Fund and $13,351,517 reappropriated funds from indirect cost recoveries, and424.3 FTE.

OFFICE OF OPERATIONS, ADMINISTRATION, PERSONAL SERVICESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $27,974,246 $10,836,562 $0 $17,137,684 $0 424.3HB 18-1162 (Supplemental) $1,418,536 $1,418,536 $0 $0 $0 0.0TOTAL $29,392,782 $12,255,098 $0 $17,137,684 $0 424.3


FY 2017-18 Appropriation $29,392,782 $12,255,098 $0 $17,137,684 $0 424.3



OFFICE OF OPERATIONS, ADMINISTRATION, PERSONAL SERVICESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTEAnnualize prior year budget actions 34,076 (231,289) 0 265,365 0 0.0BA10 Indirect costs technical adjustment 0 4,051,532 0 (4,051,532) 0 0.0TOTAL $29,426,858 $16,075,341 $0 $13,351,517 $0 424.3

INCREASE/(DECREASE) $34,076 $3,820,243 $0 ($3,786,167) $0 0.0Percentage Change 0.1% 31.2% 0.0% (22.1%) 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $28,008,322 $10,605,273 $438,377 $15,887,485 $1,077,187 424.3Request Above/(Below)Recommendation ($1,418,536) ($5,470,068) $438,377 $2,535,968 $1,077,187 0.0

OPERATING EXPENSES

This line item funds the operating expense of the Office of Operations.


REQUEST: The Department requests an appropriation of $4,937,141 total funds, including $3,054,052General Fund and $1,883,089 reappropriated funds.

RECOMMENDATION: Staff recommends an appropriation of $4,937,141, including $2,762,119 GeneralFund and $2,175,022 reappropriated funds.

OFFICE OF OPERATIONS, ADMINISTRATION, OPERATING EXPENSESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE




FY 2017-18 Appropriation $4,937,141 $3,054,052 $0 $1,883,089 $0 0.0Annualize prior year budget actions 0 0 0 0 0 0.0BA10 Indirect costs technical adjustment 0 (291,933) 0 291,933 0 0.0TOTAL $4,937,141 $2,762,119 $0 $2,175,022 $0 0.0

INCREASE/(DECREASE) $0 ($291,933) $0 $291,933 $0 0.0Percentage Change 0.0% (9.6%) 0.0% 15.5% 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $4,937,141 $3,054,052 $0 $1,883,089 $0 0.0Request Above/(Below)Recommendation $0 $291,933 $0 ($291,933) $0 0.0

VEHICLE LEASE PAYMENTS

This line item provides funding for annual payments to the Department of Personnel for the cost ofadministration, loan repayment, and lease-purchase payments for new and replacement motorvehicles. The vehicle lease payment line item provides for the fixed portion of the vehicle leases fromfleet management. The Department currently has approximately 465 vehicles.




REQUEST: The Department requests an appropriation of $1,241,325 total funds, including $670,315General Fund and $571,010 reappropriated funds. The request includes a common policy adjustmentfor vehicle lease payments.

RECOMMENDATION: Staff recommends the Department’s base appropriation and the technicaladjustment for indirect cost recoveries. Staff’s recommendation concerning the adjustment for vehiclelease payments is pending Committee action on common policies. Staff requests permission to reflectthe Committee’s common policy decision in the Long Bill.

OFFICE OF OPERATIONS, ADMINISTRATION, VEHICLE LEASE PAYMENTSTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $1,063,662 $574,377 $0 $489,285 $0 0.0HB 18-1162 (Supplemental) $0 $0 $0 $0 $0 0.0TOTAL $1,063,662 $574,377 $0 $489,285 $0 0.0


FY 2017-18 Appropriation $1,063,662 $574,377 $0 $489,285 $0 0.0Non-prioritized request items 177,663 95,938 0 81,725 0 0.0BA10 Indirect costs technical adjustment 0 21,701 0 (21,701) 0 0.0TOTAL $1,241,325 $692,016 $0 $549,309 $0 0.0

INCREASE/(DECREASE) $177,663 $117,639 $0 $60,024 $0 0.0Percentage Change 16.7% 20.5% 0.0% 12.3% 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $1,241,325 $670,315 $0 $571,010 $0 0.0Request Above/(Below)Recommendation $0 ($21,701) $0 $21,701 $0 0.0

LEASED SPACE

The appropriation for this line item provides funding for 40 commercial space leases throughout thestate associated with nine major program areas, including Alcohol and Drug Abuse Services, ChildCare, Disability Determination, Vocational Rehabilitation, and Youth Corrections. The Departmentleases approximately 160,560 square feet.


REQUEST: The Department requests an appropriation of $1,614,386 total funds, including $537,467General Fund and $1,076,919 reappropriated funds. This request includes an increase of $300,000total funds, including $38,000 General Fund, for the Department’s BA13 Grand Junction CampusRelocation Administrative Lease request.

RECOMMENDATION: Staff recommends approval of the Department’s base request and of a net zeroadjustment, including an increase of $237,118 General Fund, for adjustments related to indirect costrecoveries.

Staff recommendation concerning the Department’s BA13 Grand Junction Campus RelocationAdministrative Lease budget request is pending Committee action during the presentation for the



Services for People with Disabilities Long Bill division on February 27, 2018. Staff requestspermission to reflect Committee action in the Long Bill.

OFFICE OF OPERATIONS, ADMINISTRATION, LEASED SPACETOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $1,314,386 $499,467 $0 $814,919 $0 0.0HB 18-1162 (Supplemental) $300,000 $38,000 $0 $262,000 $0 0.0TOTAL $1,614,386 $537,467 $0 $1,076,919 $0 0.0


FY 2017-18 Appropriation $1,614,386 $537,467 $0 $1,076,919 $0 0.0BA13 Grand Junction campus relocationadministrative lease

300,000 38,000 0 262,000 0 0.0

BA10 Indirect costs technical adjustment 0 237,118 0 (237,118) 0 0.0TOTAL $1,914,386 $812,585 $0 $1,101,801 $0 0.0

INCREASE/(DECREASE) $300,000 $275,118 $0 $24,882 $0 0.0Percentage Change 18.6% 51.2% 0.0% 2.3% 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $1,614,386 $537,467 $0 $1,076,919 $0 0.0Request Above/(Below)Recommendation ($300,000) ($275,118) $0 ($24,882) $0 0.0

CAPITOL COMPLEX LEASED SPACE

Capitol Complex Leased Space is appropriated based on usable square footage used by each statedepartment. Currently, for the Department, this includes 99,087 square feet at 1575 Sherman Streetin Denver and 3,104 square feet at the State Office Building in Grand Junction.

STATUTORY AUTHORITY: Section 24-82-101 (2), C.R.S.

REQUEST: The Department requests an appropriation of $1,644,398 total funds, including $887,974General Fund and $756,424 reappropriated funds. The request includes a decrease of $146,701 totalfunds, including $79,219 General Fund, for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends an appropriation of $1,644,398 total funds, including$924,516 General Fund and $719,882 reappropriated funds from indirect cost assessments.

OFFICE OF OPERATIONS, ADMINISTRATION, CAPITOL COMPLEX LEASED SPACETOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $1,791,099 $967,193 $0 $823,906 $0 0.0TOTAL $1,791,099 $967,193 $0 $823,906 $0 0.0


FY 2017-18 Appropriation $1,791,099 $967,193 $0 $823,906 $0 0.0BA10 Indirect costs technical adjustment 0 36,542 0 (36,542) 0 0.0Annualize prior year budget actions (146,701) (79,219) 0 (67,482) 0 0.0TOTAL $1,644,398 $924,516 $0 $719,882 $0 0.0

INCREASE/(DECREASE) ($146,701) ($42,677) $0 ($104,024) $0 0.0



OFFICE OF OPERATIONS, ADMINISTRATION, CAPITOL COMPLEX LEASED SPACETOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTEPercentage Change (8.2%) (4.4%) 0.0% (12.6%) 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $1,644,398 $887,974 $0 $756,424 $0 0.0Request Above/(Below)Recommendation $0 ($36,542) $0 $36,542 $0 0.0

UTILITIES

This line item funds utilities expenditures including natural gas, electricity, water and waste waterexpenses for the Department's residential facilities (Division of Youth Services, Mental HealthInstitutes, and Regional Centers for Persons with Developmental Disabilities) and other facilitiessupported by the Office of Operations on the Fort Logan and Pueblo campuses. Utility costs forDepartment office space, excluding the space on the two Department campuses or within residentialfacilities, is incorporated into Capitol Complex and leased space rates.

STATUTORY AUTHORITY: Sections 24-82-602 and 24-30-2002, C.R.S.

REQUEST: The Department requests an appropriation of $9,852,343 total funds, including $4,445,843General Fund and $5,406,500 reappropriated funds.

RECOMMENDATION: Staff recommends an appropriation of $9,852,343 total funds, including$5,153,987 General Fund and $4,698,356 reappropriated funds from indirect cost assessments.

OFFICE OF OPERATIONS, ADMINISTRATION, UTILITIESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS FTE


SB 17-254 (Long Bill) $9,852,343 $4,445,843 $0 $5,406,500 0.0TOTAL $9,852,343 $4,445,843 $0 $5,406,500 0.0


FY 2017-18 Appropriation $9,852,343 $4,445,843 $0 $5,406,500 0.0Annualize prior year budget actions 0 0 0 0 0.0BA10 Indirect costs technical adjustment 0 708,144 0 (708,144) 0.0TOTAL $9,852,343 $5,153,987 $0 $4,698,356 0.0

INCREASE/(DECREASE) $0 $708,144 $0 ($708,144) 0.0Percentage Change 0.0% 15.9% 0.0% (13.1%) 0.0%

FY 2018-19 EXECUTIVE REQUEST $9,852,343 $4,445,843 $0 $5,406,500 0.0Request Above/(Below)Recommendation $0 ($708,144) $0 $708,144 0.0

(B) SPECIAL PURPOSE

BUILDINGS AND GROUNDS RENTAL

The appropriation for this line item provides cash fund spending authority for FTE and operatingexpenses associated with the maintenance, repair, and upkeep of the Departments' facilities andgrounds that are leased to public and private agencies pursuant to Section 26-1-133.5, C.R.S. The



Department leases space to other state agencies or non-profit organizations for offices or for the directprovision of services.

Most of these rentals are at the Colorado Mental Health Institute at Fort Logan with agencies havingmissions compatible with the Department. Rents collected are deposited into the Buildings andGrounds Cash Fund to be used for operating, maintaining, remodeling or demolishing of rentalproperties. The rates paid by agencies are based on the Department's calculated costs for maintenance,repair, and upkeep of the rented spaces. Spending authority for this line item is based on anticipatedrevenue from the leasing agencies.

STATUTORY AUTHORITY: Section 26-1-133.5 (2), C.R.S.

REQUEST: The Department requests an appropriation of $1,045,496 cash funds and 6.5 FTE. Therequest includes an increase of $7,742 cash funds for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends an appropriation of $1,045,496 cash funds and 6.5 FTE. Therequest includes an increase of $7,742 cash funds for the annualization of prior year budget actions.

OFFICE OF OPERATIONS, SPECIAL PURPOSE, BUILDINGS AND GROUNDS

RENTALTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS FTE


SB 17-254 (Long Bill) $1,037,754 $0 $1,037,754 6.5TOTAL $1,037,754 $0 $1,037,754 6.5


FY 2017-18 Appropriation $1,037,754 $0 $1,037,754 6.5Annualize prior year budget actions 7,742 0 7,742 0.0TOTAL $1,045,496 $0 $1,045,496 6.5

INCREASE/(DECREASE) $7,742 $0 $7,742 0.0Percentage Change 0.7% 0.0% 0.7% 0.0%

FY 2018-19 EXECUTIVE REQUEST $1,045,496 $0 $1,045,496 6.5Request Above/(Below)Recommendation $0 $0 $0 0.0

STATE GARAGE FUND

The Department has an agreement with the Department of Personnel to operate vehicle maintenanceand fueling stations at three state facilities, including the Mental Health Institutes at Fort Logan andPueblo, and the Grand Junction Regional Center. It is reimbursed by divisions within the Departmentand by other state agencies (Department of Transportation and the Colorado State Patrol) formaintenance, repair, storage and fueling of state-owned passenger motor vehicles. Revenues aredeposited into the State Garage Fund. This line item provides the spending authority for theDepartment to receive and spend such reimbursement.

STATUTORY AUTHORITY: Section 24-30-1104 (2) (b), C.R.S.



REQUEST: The Department requests an appropriation of $740,640 reappropriated funds from theState Garage Fund and 2.6 FTE.

RECOMMENDATION: Staff recommends an appropriation of $740,640 reappropriated funds from theState Garage Fund and 2.6 FTE.

OFFICE OF OPERATIONS, SPECIAL PURPOSE, STATE GARAGE FUNDTOTAL

FUNDS

GENERAL

FUND

REAPPROPRIATED

FUNDS FTE




FY 2017-18 Appropriation $740,640 $0 $740,640 2.6TOTAL $740,640 $0 $740,640 2.6

Percentage Change 0.0% 0.0% 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $740,640 $0 $740,640 2.6Request Above/(Below)Recommendation $0 $0 $0 0.0

(C) INDIRECT COST ASSESSMENT


This line item reflects the indirect cost assessments paid by the two line items in the Special Purposesubdivision.

REQUEST: The Department requests an appropriation of $106,755 total funds, including $69,339 cashfunds and $37,416 reappropriated funds. The request includes a net increase of $4,345 total funds forprioritized and non-prioritized budget requests.

RECOMMENDATION: Staff recommendation is pending Committee action on outstanding centrallyappropriated line items and prioritized budget requests. Staff requests permission to adjust the lineitem based on final Committee action.

OFFICE OF OPERATIONS, INDIRECT COST ASSESSMENT, INDIRECT COST ASSESSMENTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


HB 18-1162 (Supplemental) $159,269 $0 $192,527 ($33,258) $0 0.0SB 17-254 (Long Bill) $102,410 $0 $65,378 $37,032 $0 0.0TOTAL $261,679 $0 $257,905 $3,774 $0 0.0


FY 2017-18 Appropriation $261,679 $0 $257,905 $3,774 $0 0.0BA13 Grand Junction campus relocationadministrative lease

3,286 0 3,286 0 0 0.0

Non-prioritized request items 1,420 0 906 514 0 0.0Annualize prior year budget actions (263) 0 (168) (95) 0 0.0R23 HIPAA security remediation (98) 0 (63) (35) 0 0.0



OFFICE OF OPERATIONS, INDIRECT COST ASSESSMENT, INDIRECT COST ASSESSMENTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTETOTAL $266,024 $0 $261,866 $4,158 $0 0.0

INCREASE/(DECREASE) $4,345 $0 $3,961 $384 $0 0.0Percentage Change 1.7% 0.0% 1.5% 10.2% 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $106,755 $0 $69,339 $37,416 $0 0.0Request Above/(Below)Recommendation ($159,269) $0 ($192,527) $33,258 $0 0.0



(5) DIVISION OF CHILD WELFARE

The Division of Child Welfare supervises the child welfare programs that are administered byColorado's 64 counties. The Department of Human Services also conducts periodic on-site reviewsof children who are in residential care. County responsibilities include: 1) receiving and respondingto reports of potential child abuse or neglect; and 2) providing necessary and appropriate child welfareservices to the child and the family, including providing for the residential care of a child when a courtdetermines that it is necessary and in the best interests of the child and community to remove thechild from the home.

Colorado’s child welfare system is funded through appropriations made to the Department of HumanServices and subsequently allocated to counties through an allocation formula developed by the ChildWelfare Allocations Committee. These allocations are made to counties in the form of block grantsincluding: the Child Welfare Block Grant from funds appropriated to the Child Welfare Services lineitem; the County Staffing Block Grant from funds appropriated to the County Level Child WelfareStaffing line item; and the Core Services Block Grant from funds appropriated to the Family andChildren’s Programs line item. Use of each source of funds is statutorily identified and each blockallocation is funded with state and federal dollars up to a statutorily defined amount. The ChildWelfare Block Grant and Core Services Block Grants are funded up to 80.0 percent with state andfederal funds; and the County Staffing Block Grant requires a 10.0 percent county match unless thecounty qualifies for the purposes of tier 1 or tier 2 County Tax Base Relief, in which case, the countyis funded at 100.0 percent.

TITLE IV-E WAIVER. Title IV-E of the Social Security Act is an open-ended federal entitlementthrough which states are partially reimbursed for the room-and-board and administrative costsassociated with foster care and adoption services. In Colorado, the reimbursement rate is 50 percentfor most qualified expenditures.

TITLE IV-E REVENUE DECLINE. As in many other states, Colorado’s Title IV-E revenue has beenon an overall downward trend for a number of years due to the decline in out-of-home placement, aswell as an income standard that has not changed since 1996. County and state administrative issueshave also had an impact. Title IV-E does not provide reimbursement for services provided to keep achild in the family home, even though the federal legal and regulatory environment places increasingemphasis on avoiding out of home placements, serving children and families in the family home, andreunifying families if this can be done safely. Prior to the award of the IV-E Waiver, the Departmentprojected that Title IV-E revenue would continue to fall at the rate of 5 to 10 percent per year due toanticipated ongoing reductions in the use of congregate care placements.

WAIVERS UNDER THE 2011 CHILD AND FAMILY SERVICES IMPROVEMENT AND INNOVATION ACT.The Child and Family Services Improvement and Innovation Act of 2011 was signed into law onSeptember 30, 2011. The bill authorized 10 new Title IV-E demonstration waivers per year between2012 and FFY 2014. Title IV-E waivers were first authorized in 1994, and 23 states (includingColorado) have had waivers to test various innovations in the past. This Act represents the first timenew waivers have been authorized since 2006.

Colorado’s Title IV-E Waiver. During the summer of 2012, Colorado submitted its waiver applicationto federal authorities. It negotiated and reached an agreement with federal authorities in September



and October of the same year. As described in the waiver application, Colorado faces particulardifficulties in a number of areas, including the large number of older children and adolescents inextended out-of-home care (a substantially larger share than in other states), the number of theseyouth in congregate care (institutional) settings, and the number of families that are screened outwithout receiving services. The Department attributes this situation in large part to lack of attentionto behavioral health needs. It also highlights problems with excessive short-term placements thatcould be prevented with front-end services, frequent moves while in out-of-home care, and too manyre-entries to out-of-home care after reunification.

The waiver provides Colorado with a guaranteed stream of capped federal Title IV-E funds for fiveyears for major portions of its Title IV-E revenue stream: foster care maintenance (room and board)and administrative costs for case planning, management, and eligibility-determination. A portion ofthe revenue stream, related to adoption assistance, training, some other administration costs, andcomputer-systems is excluded and will continue to be reimbursed based on expenditures and federalreimbursement formulas. Over the last four actual years, revenue for the categories to be included inthe cap has represented 51 to 56 percent of Colorado’s total IV-E revenue.

The total amount of the award is $489,140,110 and is distributed through scheduled quarterly drawsbeginning July 1, 2013 and continuing through April 1, 2018 for both foster care demonstrationmaintenance and demonstration administration.

HOTLINE FOR CHILD ABUSE AND NEGLECT. As part of the Governor’s Keeping Kids Safe andFamilies Healthy 2.0 plan, the Department began its work to ensure consistent decision making in thearea of child protection. A portion of this initiative includes the development of a statewide childabuse reporting hotline and an associated public awareness campaign. Pursuant to H.B. 13-1271, thehotline system will be available 24 hours a day, 7 days a week and serve as a direct, immediate, andefficient route of notification to the entity responsible for accepting a report of abuse and neglect andresponding to an inquiry about services. The hotline is intended to enhance the current child welfaresystem and to provide an additional option for the public to make an initial report of suspected orknown child abuse or neglect or to make an inquiry. The hotline became operational and began beingpublicized statewide in January 2015.

DIVISION OF CHILD WELFARETOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE

FY 2017-18 AppropriationSB 17-254 (Long Bill) $485,420,078 $264,108,558 $97,267,394 $17,023,314 $107,020,812 92.8Other legislation 300,000 300,000 0 0 0 0.0HB 18-1162 (Supplemental) 2,817,052 1,516,014 735,446 (443,329) 1,008,921 0.0TOTAL $488,537,130 $265,924,572 $98,002,840 $16,579,985 $108,029,733 92.8


FY 2017-18 Appropriation $488,537,130 $265,924,572 $98,002,840 $16,579,985 $108,029,733 92.8R4 County child welfare staffing phase 4 6,185,029 1,967,715 618,503 0 3,598,811 0.0R16 Promoting permanency 369,569 344,619 0 0 24,950 1.8R23 HIPAA security remediation (10,507) 0 (446) (449) (9,612) 0.0R24 Provider rate increase 4,259,092 2,475,084 733,558 154,108 896,342 0.0BA12 Children’s Habilitation ResidentialProgram waiver

(2,667,643) 0 0 (2,667,643) 0 (1.0)

Tobacco master settlement adjustment 215,176 0 215,176 0 0 0.0Non-prioritized request items 152,069 0 6,457 6,499 139,113 0.0



DIVISION OF CHILD WELFARETOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTEAnnualize prior year legislation (300,000) (300,000) 0 0 0 0.0Annualize prior year budget actions (6,194,032) (180,920) (6,028,157) 1,088 13,957 0.0TOTAL $490,545,883 $270,231,070 $93,547,931 $14,073,588 $112,693,294 93.6

INCREASE/(DECREASE) $2,008,753 $4,306,498 ($4,454,909) ($2,506,397) $4,663,561 0.8Percentage Change 0.4% 1.6% (4.5%) (15.1%) 4.3% 0.9%


($3,073,415) ($1,566,334) ($956,585) $443,329 ($993,825) (0.0)

DECISION ITEMS – DIVISION OF CHILD WELFARE

R4 COUNTY CHILD WELFARE STAFF PHASE 4

REQUEST: The Department requests $6,125,404 total funds, including $1,898,957 General Fund inFY 2018-19 to increase county child welfare staff in response to the 2014 Office of the State Auditor’sWorkload Study. This request annualizes to $5,725,404 total funds, including $1,606,957 GeneralFund.

RECOMMENDATION: JBC staff recommends the following FY 2018-19 appropriation:

FY 2018-19 JBC STAFF RECOMMENDED APPROPRIATION, BY LINE ITEM

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.FUNDS

FEDERAL

FUNDS

Child Welfare Staffing $6,096,229 $1,902,891 $609,623 $0 $3,583,715Training 88,800 64,824 8,880 0 15,096

TOTAL $6,185,029 $1,967,715 $618,503 $0 $3,598,811

ANALYSIS:The Department’s R4 County Child Welfare Staff, Phase 4 budget request is the fourth of severalannual requests to increase funding to the County Level Child Welfare Staffing line item in the LongBill. This line item provides funding to counties in the form of a block allocation that is specificallyto be used to increase county child welfare case aide, case worker, and supervisor FTE. Phase 1 ofthe multi-year request was funded in FY 2015-16 through S.B. 15-242. In addition to specifying thetype of FTE to be funded through this allocation, the JBC sponsored bill required counties to providea 10.0 percent match unless a county qualifies for tier 1 or tier 2 County Tax Base Relief, in whichcase the county is funded up to 100.0 percent through state and federal funds. Phase 2 funding wasapproved by the General Assembly in FY 2016-17, and Phase 3 was approved in FY 2017-18.

New funding in fiscal years 2015-16, 2016-17, and 2017-18 was equivalent to the total cost of 267.0FTE calculated at a state compensation rate. Because the hiring timeline may vary across counties,and the General Assembly does not control local FTE or salary ranges, the actual number of positionscreated within county departments during the past three fiscal years varies from the total FTE uponwhich the appropriation was calculated. As of April 1, 2017, the total number of new county positionscreated as a result of appropriations to the County Level Child Welfare Staffing line item totaled 265.5FTE. The FY 2017-18 appropriation to the line item is $15,285,015 total funds, including $13,712,127



General Fund, $1,547,023 cash funds, and $25,865 federal funds from Title IV-E of the Social SecurityAct. With the conclusion of the Title IV-E Waiver, expenditures associated with staff positionsfunded through this line item will be eligible for federal match of Title IV-E funds, therefore thefederal funds portion of the appropriation will increase and the General Fund portion will decrease.This shift in fund sources is reflected in the Department’s budget request and in the JBC staffrecommendation. Please see the table below for the fund source shift.

In its R4 County Child Welfare Staff, Phase 4 budget request, the Department has requested anincrease of $6.1 million total funds, including $1.9 million General Fund in FY 2018-19 and ongoingto increase county child welfare staff in response to the 2014 Office of the State Auditor’s WorkloadStudy. The Department used consistent methodology to determine the increase necessary to fund anadditional 100.0 FTE calculated at a state rate. JBC staff used the same methodology for calculatingthe cost of these local FTE, however staff applied a 1.4 percent increase to the base salaries for eachof the job classes. This increase is consistent with the provider rate increase approved by the GeneralAssembly in the previous fiscal year. Application of this increase to the salaries is based on theassumption that the average local base salary for the given positions has experienced some level ofincrease in the past 12 to 18 months. The JBC staff recommendation is $68,758 General Fund higherthan the Department’s request. Staff’s calculations are provided in the table below.

JBC STAFF CALCULATIONS OF DEPARTMENT'S FY 2018-19 R4 BUDGET REQUESTNUMBER OF

STAFF SALARIES BENEFITS OPERATING TRAINING

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

FEDERAL

FUNDS

Case Aides 4.0 $117,932 $34,892 $20,000 $0 $172,824 $155,542 $17,282 $0Case workers 80.0 3,335,005 986,720 400,000 80,000 4,801,725 3,497,584 480,173 823,969Supervisors 16.0 865,583 256,096 80,000 8,800 1,210,479 887,177 121,048 202,254

SUB-TOTAL 100.0 $4,318,521 $1,277,708 $500,000 $88,800 $6,185,029 $4,540,303 $618,503 $1,026,223TITLE IVE FEDERAL FUNDS SHIFT 0 (2,572,588) 0 2,572,588

FY 2018-19 R4 JBC STAFF RECOMMENDATION $6,185,029 $1,967,715 $618,503 $3,598,811

JBC staff recommends the following FY 2018-19 appropriation:

FY 2018-19 JBC STAFF RECOMMENDED APPROPRIATION, BY LINE ITEM

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.FUNDS

FEDERAL

FUNDS


TOTAL $6,185,029 $1,967,715 $618,503 $0 $3,598,811

In FY 2019-20, this recommendation annualizes to the following:

FY 2019-20 ANNUALIZATION OF JBC STAFF RECOMMENDED APPROPRIATION

TOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROP.FUNDS

FEDERAL

FUNDS


TOTAL $5,850,029 $1,666,215 $585,003 $0 $3,598,811

LINE ITEM BACKGROUND

In August 2014, the Office of the State Auditor released the Colorado Child Welfare County WorkloadStudy. The study was conducted pursuant to Section 2-3-103, C.R.S., which authorized the State



Auditor to conduct audits of all departments, institutions, and agencies of state government. Thepurpose of the study was to “establish a comprehensive picture of the state’s county child welfareworkload, case management, and staffing levels and identify estimated workload and staffing levels toaccomplish child welfare goals.” It focused on actual time spent by case aides, case workers, andsupervisors on tasks in order to evaluate efficiencies, develop workload standards, and determine theneed for additional resources. At the time of the study, it indicated that county level child welfarestaffing needed to increase by 576.0 case worker/aid FTE and 122.0 supervisor FTE. This was basedon a 1:10 case worker to case ratio and a 1:5 supervisor to case worker ratio. Based on the study, it isestimated that counties will need funding for an additional 332.5 FTE to be appropriately staffed – ifthe Department’s R4 budget request is approved. JBC staff projections are slightly lower than thisfigure at 288.6 FTE. Given these estimates, the General Assembly can expect annual budget requestsfor county level staffing increases throughout the next three to four budget cycles.

R16 PROMOTING PERMANENCY

REQUEST: The Department requests $406,588 total funds, including $376,995 General Fund, and 1.8FTE in FY 2018-19 to add staff in order to increase the timeliness of service and achievement rate forpermanency for children who have been legally freed for adoption. This request annualizes to$399,814 total funds, including $371,371 General Fund, and 2.0 FTE in FY 2019-20 and beyond.

RECOMMENDATION: JBC staff recommends:

• An appropriation of $369,569 total funds, including $344,619 General Fund, and 1.8 FTE for FY2018-19, including roll-forward authority for $92,500 General Fund. The recommendationannualizes to $399,814 total funds, including $371,371 General Fund, and 2.0 FTE in FY 2019-20through FY 2021-22.

• That the Department be required to submit the annual evaluation report to the Joint BudgetCommittee by November 1 of each year.

• That the Department be required to submit a formal budget request for ongoing funding beyondFY 2021-22 after the evaluation of the three programs is complete, if the evaluation indicatessuccessful program outcomes.

ANALYSIS:Broadly speaking, the child welfare system continuum of care includes services within in the categoriesof prevention, intervention, foster care, congregate care, and adoption/guardianship. In an effort tostrengthen the adoption/guardianship portion of the system, the Department of Human Services hasutilized a portion of the savings earned through the implementation of the Title IV-E WaiverDemonstration Project to create a temporary Permanency Specialist position and to fund twotemporary Wendy’s Wonderful Kids (WWK) recruiters. Colorado’s Title IV-E Waiver DemonstrationProject is set to expire during the current fiscal year, and any unspent funds will revert to the federalgovernment by the close of FY 2018-19. The Department is requesting $406,588 total funds, including$376,995 General Fund, and 1.8 FTE in FY 2018-19 to:

• Make the temporary Permanency Specialist position a permanent position within the Department;

• Create an additional Permanency Specialist position;

• Permanently fund the two WWK recruiters currently funded through the Title IV-E WaiverDemonstration Project; and

• Perform program evaluation.



PERMANENCY SPECIALISTS

Currently, there are more than 287 children in Colorado who are available for adoption and who arewaiting for permanency. In an effort to improve permanency rates for children who are at risk ofemancipating from the child welfare system without achieving permanency, the Department hasimplemented a focused process the begins with the identification of at risk children and youth throughthe use of a predictive analytics model based on risk factors from youth who have not historically beenable to achieve permanency. Use of this model to inform decision making is intended to enhanceexisting interventions, establish and maintain community collaboration, and identify systemic barriersthat may make it difficult for children and youth to achieve permanency. Data analyzed through thisalgorithm is used to generate a list of children or youth with the highest risk of emancipation from thesystem. These cases are reviewed on a quarterly basis by members of the Department’s ExecutiveLeadership and the Division of Child Welfare to determine if there are system barriers or case specificbarriers to permanency.

Following case selection, the Permanency Specialist works directly with counties to identify barriersthat impact the ability of specific children and youth in achieving permanency through adoption orlegal guardianship, provides in-depth technical assistance for the counties, and assists in identifyingrecruitment practices or alleviating any identified systems barriers. Technical assistance is providedwithin the context of Permanency Roundtables (PRT) and Family Engagement Meetings (FEM), twointerventions funded through the state’s Title IV-E Waiver. PRTs are currently occurring in 29counties; FEMs are currently occurring in 41 counties.

The goal of the Permanency Roundtable is to expedite legal permanency for the child, stimulatethinking and learning about new ways to accelerate permanency and identify and address systemicbarriers to timely permanency. According to the Department, it is a professional consultation on ayouth's case who has been in out of home placement for over a year or who has been assigned apermanency goal of Other Planned Permanency Living Arrangement. PRTs are a structured, in-depthmeeting process developed to meet the goals of: 1) increasing the number of a youth's permanentconnections; 2) expediting permanency for children and youth; 3) stimulating thinking and learningabout new ways to accelerate permanency; and 4) identifying and addressing systematic barriers totimely permanency.

Facilitated family engagement meetings provide families that have an open child welfare case with caseplanning meetings aimed at resolving identified safety concerns as effectively and efficiently aspossible. The Department reports that meetings are designed to value live decision making and theimportance of the family’s voice as the best way to promote safety and permanency. FEMs follow astructured and intentional format that ensures that each meeting meets the goals of: 1) clearlyarticulating the child safety reasons for child welfare involvement; 2) clearly outlining case goals alignedwith child safety; 3) developing next steps that will move the team closer to case goals; and 4) facilitatedfamily engagement meetings led by a trained neutral facilitator who is responsible for encouragingopen and transparent dialogue. Facilitators lead meetings that take place before or immediately after acase is opened and occur consistently throughout involvement to encourage case progress. Desiredoutcomes through the IV-E Waiver include a decrease in court-involved cases, removals, the use ofcongregate care, the length of stay in congregate care, and the number of re-entries into care; and anincrease in kinship placements.



In order to sustain the technical assistance to counties and address systems barriers to adoption, theDepartment requests $174,088 total funds, including $144,493 General Fund, and 1.8 FTE in FY2018-19 for two Permanency Specialists. The Department’s request includes funding for commonpolicy line items, ongoing operating expenses, and one-time operating expenses. Per the Committee’spolicy concerning a request for less than 20.0 FTE, JBC staff recommends denial of the funding forAED, SAED, and short-term disability in FY 2018-19. In addition, staff recommends denial ofoperating costs associated with the FTE that is currently funded through Title IV-E Waiver monies,because this position is not new. Staff recommends approval of the following:

DEPARTMENT OF HUMAN SERVICES

FY 2018-19 R16 BUDGET REQUEST

ITEM REQUEST RECOMMENDATION

PERMANENCY SPECIALISTS (1.8 FTE)Compensation $125,574 $125,574Common Policy 27,320 0

SUBTOTAL PERSONAL SERVICES $152,894 $125,574OPERATING EXPENSES (1.8 FTE)

Regular FTE Operating (1.8 FTE) $917 $917Telephone Expense (1.8 FTE) 825 825PC, One time (0.9 FTE) 2,460 1,230Furniture (0.9 FTE) 6,946 3,473Leased Space (0.9 FTE) 10,000 5,000Other (1.8 FTE) 46 50

SUBTOTAL OPERATING EXPENSES $21,194 $11,495

TOTAL RECOMMENDED APPROPRIATION, FY 2018-19 $174,088 $137,069

The above appropriation consists of $107,474 General Fund and $29,595 federal funds from Title IV-E of the Social Security Act. The FY 2019-20 annualization of the recommendation consists of$138,871 General Fund and $28,443 federal funds from Title IV-E of the Social Security Act andincludes the following:

FY 2019-20 ANNUALIZATION OF R16 BUDGET REQUEST

ITEM REQUEST RECOMMENDATION

PERMANENCY SPECIALIST (2.0 FTE)Compensation $140,628 $140,628Common Policy 24,736 24,736

SUBTOTAL PERSONAL SERVICES $165,364 $165,364OPERATING EXPENSES (2.0 FTE)

Regular FTE Operating $1000 $1000Telephone Expense 900 900PC, One time 0 0Furniture 0 0Leased Space 0 0Other 50 50

SUBTOTAL OPERATING EXPENSES $1950 $1950

TOTAL FY 2019-20 ANNUALIZATION $167314 $167314

WENDY’S WONDERFUL KIDS RECRUITERS

In addition to the Permanency Specialist, the Department is in the second year of a two year contractwith the Dave Thomas Foundation for Adoption (DTFA) for two temporary Wendy’s WonderfulKids recruiters. These recruiters work to connect children who are waiting for permanency withfamilies who wish to adopt by implementing and coordinating effective recruitment and supportiveservices. The two temporary contract positions are in addition to the two WWK recruiters assigned



to Colorado by the DTFA. Each recruiter carries a caseload of 12 children; and 234 children andyouth ranging in ages from two to nineteen have been served since 2005. Of these, 137 have beenmatched with pre-adoptive families, 90 of them have achieved permanency through an adoption, and7 of them have achieved legal guardianship or permanent custody. Currently, WWK recruiters areserving children in 13 counties in the state, and each recruiter has a waitlist of youth whom have beenreferred to the program by county case workers.

The cost per WWK recruiter is $70,000 annually. The Department is requesting a total of $140,000annually to maintain contracts with WWK for two Department-funded recruiters. Staff recommendsapproval of this portion of the request.

PROGRAM EVALUATION

As approved interventions in the Title IV-E Waiver Demonstration Project, Permanency Roundtables(PRT) and Family Engagement Meetings (FEM) are evaluated as a part of the project. Preliminaryfindings from the evaluation by Human Services Research Institute in association with the Social WorkResearch Center at Colorado State University and Chapin Hall at the University of Chicago indicatethat both interventions may be capable of increasing permanency, however implementation supportsare needed on the county level to increase counties’ capacities to deliver multiple program modelsconcurrently. The Research and Evidence-Based Policy team within the Department recommendsthat PRT and FEM undergo a process evaluation. This evaluation is intended to supportimplementation (including technical assistance and coaching), refine the program models’administrative frameworks, document preliminary outputs and outcomes, and ensure that the programmodels are capable of being scaled in the future.

Wendy’s Wonderful Kids (WWK) is included in the Results First Clearinghouse Database as apromising practice. It was evaluated using a randomized controlled trial in 2015, and was limited to apromising practice because the research design did not have a follow-up evaluation. This resulted inthe inability to demonstrate a sustained effect. The Research and Evidence-Based Policy team withinthe Department recommends that WWK undergo a process evaluation and an outcome evaluation.As in the case of the PRT and REM, the evaluation will support implementation, documentpreliminary outputs and outcomes, and ensure that the program models are capable of being scaled inthe future. The team also states that the program warrants a rigorous outcome evaluation to ensurethat its program activities are capable of sustaining long-term impact. This evaluation should captureoutcome data related to permanent placement and placement stability.

The Department requests a total of $328,000 over four years for the evaluation of the three programs.The funding will support the following:

• FY 2018-19 – Initial capacity building and process evaluation, including the completion of a surveyto identify implementation barriers and community resources needed to successfully implementeach program and define program outputs and outcomes; and selection of measures for each year.

• FY 2019-20 – Process evaluation, including implementation supports and collection of input andoutcome data.

• FY 2020-21 – Rigorous outcome evaluation of WWK and implementation supports and datacollection.

• FY 2021-22 – Targeted implementation supports, output and outcome data collection for PRTand FEM, and the completion of the rigorous outcome evaluation for WWK.



The Department requests roll-forward authority for each year’s appropriation. Staff recommendsapproval of the Department’s request.

FISCAL YEAR FUNDING

FY 2018-19 $92,500FY 2019-20 95,500FY 2020-21 95,000FY 2021-22 45,000

TOTAL EVALUATION COST $328,000

JBC STAFF RECOMMENDATION

JBC staff recommends an appropriation of $369,569 total funds, including $344,619 General Fund,and 1.8 FTE for FY 2018-19, including roll-forward authority. The difference between theDepartment’s request and staff recommendation results from the Committee policy to deny fundingin the first year for common policy line items if the request is for less than 20.0 FTE. Staff’srecommendation annualizes to $399,814 total funds, including $371,371 General Fund, and 2.0 FTEin FY 2019-20 through FY 2021-22. Staff recommends that the Department be required to submitthe annual evaluation report to the Joint Budget Committee by November 1 of each year. Staffrecommends that the Department be required to submit a formal budget request for ongoing fundingbeyond FY 2021-22 after the evaluation of the three programs is complete, if the evaluation indicatessuccessful program outcomes.

GOVERNOR’S $2.0 MILLION CHILD WELFARE SERVICES PLACEHOLDER AND

POTENTIAL LEGISLATION

REQUEST: The Governor requests that the Joint Budget Committee (JBC) consider sponsoringlegislation concerning changes to the funding structure of congregate care placements and foster careplacements in the child welfare system. In addition, the Governor requests a $2.0 million GeneralFund placeholder to fund the requested changes.

RECOMMENDATION: After working with stakeholders, including the Department, counties, the ChildProtection Ombudsman, and providers, JBC staff recommends that the Committee considersponsoring legislation that modifies statute concerning the child welfare system in the State ofColorado, and that:

• Builds capacity to sustain and deliver prevention and intervention services, improve outcomes forchildren and families, and reduce out of home placements and long-term congregate careutilization;

• Shifts state funding along the continuum of care to better align with current and best practice;

• Increases Medicaid utilization rates;

• Increases foster care options and utilization statewide through consistent and enhanced rates,public awareness, and recruitment;

• Strengthens supports for adoptive families and increases permanency through consistent andenhanced rates, and an increase in the level of state and federal funding provided for adoptionsubsidies; and

• Modifies language concerning the child welfare allocation committee to ensure a more appropriaterepresentation by counties and the state department; and modifies language concerning the



allocation of all block funds to ensure an equitable, appropriate, and outcome driven allocation ofresources based on child and family service needs.

If the Committee elects to request a bill draft concerning changes to the child welfare system, staffrequests permission to continue to work with stakeholders, including the Department, to determinethe bill language.

COMPONENTS OF RECOMMENDED LEGISLATION:JBC staff’s updated recommendation builds on the information provided during the JBC staff briefingfor the Division of Child Welfare, including the discussions concerning child welfare system capacity,prevention and intervention services, and utilization of child placement agencies and residential childcare facilities. It further builds upon the information provided during the Department of HumanServices’ hearing that took place in November, 2017. Finally, staff has utilized information providedthrough program evaluations such as the Title IV-E Waiver Demonstration Project, investigationssuch as the Adoption Assistance Program investigation performed by the Child ProtectionOmbudsman, Department responses to Requests for Information, and input from subject matterexperts.

Rather than repeat the background information and analysis provided in the staff briefing document,the Department’s hearing agenda, or the analysis of published program evaluations and investigations,JBC staff has elected to provide an update on staff recommendations in light of the Department’sproposal and based on additional input from stakeholders. For reference, Appendix C includes theoriginal recommendations made by staff during the briefing and a list summarizing the Department’sproposal as described in the hearing agenda.

Research and discussions concerning child welfare system capacity, service delivery, and fundingyielded three primary points upon which stakeholders agree:

• The children and families that are served through the system are of utmost concern and it is theirbest interests that drive decision-making and potential legislation;

• The types of services provided to children and, when necessary, the types of out of homeplacements utilized must achieve desired outcomes that enhance the child’s opportunity forsuccess;

• Gaps in the system must be identified and addressed to ensure appropriate service delivery,placement options, and permanency;

• Funding must be available along the continuum of care to provide counties the opportunity toserve children and families earlier, through less costly means that can achieve greater success; and

• Funding must be allocated through an equitable methodology that is outcome driven and alignswith performance goals and best practice.

In order to move in the direction of achieving the LONG-TERM GOAL OF IMPROVING CAPACITY

ACROSS THE CHILD-WELFARE SYSTEM TO ACHIEVE SUCCESSFUL OUTCOMES FOR CHILDREN AND

FAMILIES, JBC staff recommends that the Committee consider sponsoring legislation thatmodifies statute concerning the child welfare system in the State of Colorado. The followingoutline includes detailed descriptions of the recommended legislation. Staff has included commentsfrom the Department when they differ from the staff recommendation.



1 Goal: To increase opportunities for prevention and intervention services delivered at the local

level

a. Objective: Title IV-E Waiver intervention sustainability

i. Recommended Legislation

• Add language to statute allowing each small and medium sized counties to keep 5.0

percent of its initial allocation after mitigation in county close out process. Specify

that these funds are to be used for the purpose of delivering state approved

prevention and intervention programs and services, including Title IV-E waiver

interventions.

• Add language to statute directing that any remaining underspent General Fund after

surplus distribution be transferred into a new cash fund managed by the

Department. The cash fund will be used for investments in interventions and state

approved evidence-based, evidence-informed, and promising practices. Authorizes

spending authority through a separate line item in the Long Bill.

ii. Funding: n/a

b. Objective: Minimize the negative impact of specific programs on child welfare services

funding


• Remove language in statute allowing counties that participate in the Collaborative

Management Program and Integrated Care Management Program to elect to keep

their savings at the end of a fiscal year.

ii. Funding: n/a

c. Objective: Evaluate the long-term impact of prevention and intervention programs to inform

funding decisions in the future


• Add language to the Core Services evaluation section of statute to include any

prevention and intervention activities paid from the cash fund identified above.

ii. Information system modification

• Will require Trails modification to include prevention services

iii. Funding: Trails modification – to be determined

2 Goal: Maximize federal funding sources

a. Objective: Improve Medicaid utilization rates


• Add language in statute stating that a county cannot pay more than the Medicaid

rate for Medicaid eligible children receiving Medicaid eligible services. All services

must first be submitted to Medicaid and/or available insurance before being paid

with Child Welfare Services or Family and Children's Program funds. If a service

ordered is declined by Medicaid and/or insurance, the county has 60 days upon

receipt of the declined notification to submit expenditures for reimbursement with

Child Welfare Services or Family and Children's Program funds. If the service cost

exceeds Medicaid rates, the county must pay with local funds.



ii. Funding: n/a

3 Goal: To ensure appropriate congregate care utilization, daily rates, and outcomes when such a

placement is necessary, while ensuring that achievement of this goal does not encourage the over-

utilization of such placements

a. Objective: Provide more specific instruction and oversight surrounding the negotiation of

rates with congregate providers

i. Recommended Legislation, Amend language in statute to:

• limit county authority to negotiate congregate rates to rates for services and not for

room and board;

• establish a targeted congregate care utilization penetration rate in statute that must

be reached within five years;

• change the funding level for congregate care placements from 80 percent

state/federal funds to 70 percent state/federal funds for a county whose congregate

rate is not reduced to the targeted penetration rate within five years;

• if the 70/30 funding split is triggered, hold harmless a county that has no other

option but to place a child in congregate care as determined by a review board and

if such a determination if made, fund the placement up to 80 percent with

state/federal funds;

• require contracts with these providers to include outcomes and allow counties to

include incentives that will be paid when outcomes are achieved;

• direct the Department to develop language concerning incentivizing outcomes

ii. Funding: n/a

iii. Department comment:

• The Department would like to utilize the findings of the $300,000 actuary report

(to be completed soon) to inform decisions regarding the appropriateness of

establishing base rates for providers. The Department's concern is the stabilization

of a market that it would like to see transformed to reach better outcomes for

children and youth. The Department is open to further discussions for solutions to

congregate care reduction.

• The Department is open to further discussion regarding establishing a targeted

congregate care utilization penetration rate paired with a performance aligned

funding structure.

b. Objective: Local gap analysis


• Direct counties with a specified child population (the minimum of which is to be

determined through stakeholder discussion) and a congregate care placement rate

of over 13.0 percent of out of home placements to perform a gap analysis of out

of home placement options and availability within the county or in nearby counties

to determine where other appropriate placement options are not available.



• Direct such counties to submit a plan to expand capacity to the state department

by June 30, 2019.

ii. Funding: n/a

c. Objective: Establish a consistent statewide level of care tool


• Direct the Department to work with the State Board of Human Services to

promulgate rule no later than January 1, 2019 to establish a statewide level of care

tool to approve and review all congregate placements.

ii. Information systems modification

• Will require a Trails modification

iii. Funding:

• Level of care tool - $1.2 million (minimum), annually

• Trails modification – to be determined

iv. Department comments

• The Department has been piloting two different level of need tools, the Child and

Adolescent Needs and Strengths (CANS) and TOP over the last, approximately

18 months. Seven counties have been utilizing TOP and one county has been

utilizing CANS. The costs associated (annual service fee, certification costs,

training costs, etc.) with the use of these tools during the pilot has been funded

through the Title IV-E Waiver. Currently, the Waiver and any associated funds

will end on June 30, 2018.

• In addition, the requirement of the use of a single statewide tool, and tangential

information will need to be captured in Trails. Therefore, funding will need to be

provided to make enhancements to Trails post modernization.

• With the waiver ending, the Department anticipates a projected expense, of a

minimum of $1.2 million annually for at least one of the piloted tools and the

additional costs to Trails to ensure counties do not bear the full cost of

implementation.

d. Objective: Increase foster care opportunities statewide


• Add language to statute requiring the state department to standardize and increase

foster care rates; expand supportive services for foster parents; and create a foster

care public awareness/recruiting program.

ii. Funding: up to $1.0 million (from Governor’s placeholder)

e. Objective: Increase permanency


• Add language to statute funding adoption subsidies up to 90 percent with

state/federal funds (as opposed to the current 80 percent).

• Require the state department to standardize and increase adoption subsidy rates if

such action is determined necessary after the actuarial analysis.



• Create a new line item in the Division of Child Welfare section of the Long Bill,

move adoption subsidy funding currently appropriated within the Child Welfare

Services line item into the new line item, and increase funding for adoption

subsidies.

ii. JBC Policy: Apply provider rate increase to the new line item.

iii. Funding: up to $1.0 million (from Governor’s placeholder)

iv. Department’s comments: The Department is in the process of drafting an RFP to

conduct an actuarial analysis of adoption and guardianship assistance to determine if

there is a need to develop a base rate or other methodologies to improve consistent

determinations and supports of children/youth achieving permanency through

adoption or guardianship.

4 Goal: Ensure that all block funds are allocated to counties through an unbiased methodology

that provides each county with an appropriate level of funding to serve children and families

a. Objective: Incentivize delivery of services that are aligned with the expectations of federal

and state authorities


• Amend the child welfare allocation statute requiring that the allocation formula for

each block allocation include a performance aligned component that supports the

implementation of best practice.

• Require that the allocation to each county be equitable and reflective of actual child

and family service needs and not based on expenditures.

ii. Funding: n/a

b. Objective: Modify the structure of the Child Welfare Allocation Committee to achieve

balanced representation of county associations and the state


• Amend the child welfare allocation statute directing the Department to contract

an outside entity to develop the allocation formula based on input from the

counties on the factors that drive local costs.

• Require that the allocation formula be outcomes driven, aligned with performance

goals, and that funding is aligned with desired outcomes and goals.

• Require a review of the allocation formula by the contractor every three years.

• Amend the language in statute changing the structure of the child welfare

allocation committee to ensure a balance between counties and the state

department.

• Amend language concerning appointments from "statewide association of

counties" because there is no longer a statewide association.

• Maintain language concerning final decision by JBC if agreement cannot be

reached.

ii. Funding: n/a

iii. Department comments:



• The Department supports the recommendations included in this item, except the

following:

o Concerning the structure of the allocation committee, given that the state has

full supervisory responsibility, the Department believes the state should have

at minimum equal influence as the counties on the manner in which to

distribute the resources.

o It believes the Executive Director should have sole authority and full

discretion regarding state appointments of voting members to the child welfare

allocation committee.

o The Department is open to further discussion.

5 Goal: Provide counties an opportunity to evaluate local capacity and determine most appropriate

means through which to deliver child welfare services

a. Objective: Establish a process through which counties may work with the state department

to evaluate local needs and develop a plan that provides counties opportunities to leverage

resources at the regional or state level


• Identify a process through which a county that is unable to increase local capacity

through newly established opportunities as described in this legislation may work

with the state department to evaluate local needs and develop a plan to

regionalize or elect to have the state administer its child welfare program.

ii. Funding: Impact in future years

iii. Department comments: Colorado is one of nine state supervised/county

administered child welfare systems. To operationalize the recommendation the

Department would need to significantly increase staffing and resources to provide

non-contiguous direct child welfare services, and to supervise and monitor itself.

There are currently only three “hybrid” states partially administered by the state and

partially administered by counties: Maryland, Nevada, and Wisconsin. It would be

challenging for the Department to support this recommendation based on: a lack of

documented improved performance associated with a hybrid structure; the significant

resources required to transition to and sustain a fluctuating non-contiguous hybrid

structure; and the value of local control and decision-making to best meet the needs

of local communities. An alternative solution to increase local capacity is for counties

to work collaboratively through regional shared service provision or regional

contracting with a provider(s) best suited to meet the unique needs of the community.

Colorado may also want to consider regional solutions used in other states, such as

Minnesota.

The total cost of this legislation is estimated at $3.7 million, depending upon the cost of Trailsmodifications. Staff recommends that the Governor’s $2.0 million (ongoing) for child welfare servicesbe utilized to fund the portion of the legislation that addresses foster care rates, public awareness, andrecruitment and adoption subsidies. Staff recommends an additional $1.2 million General Fund for



the modifications to Trails (estimated $0.5 million one-time) and the development and implementationof the statewide level of care tool (estimated $1.2 million, ongoing).

LINE ITEM DETAIL – DIVISION OF CHILD WELFARE

ADMINISTRATION

This line item provides funding for those Department staff who supervise, manage, or provideadministrative support for child welfare programs. The Division includes a child protection unit thatoversees grants and policies related to child protection, a permanency unit, that oversees grants andstate policies designed to support a child and family where there is an imminent risk of out-of-homeplacement, adoption programs, and programs for adolescents, a financial unit that overseesdistribution of funds to counties, a research and data group that oversees Trails data and federal datareporting, a quality assurance unit that inspects county-run foster homes and responds to complaints,and a unit that oversees various special Department initiatives.

STATUTORY AUTHORITY: Section 26-1-201 (f)(g) and (i), C.R.S.

REQUEST: The Department requests an appropriation of $5,767,255 total funds, including $4,848,565General Fund, $60,921 Medicaid reappropriated funds, and $857,769 federal funds, and 60.1 FTE.The request reflects:

• An increase of $146,768 total funds, including $121,818 General Fund, and 1.8 FTE for theDepartment’s R16 Promoting Permanency budget request;

• An increase of $114,842 for the annualization of prior year budget actions; and

• A decrease of $84,383 Medicaid reappropriated funds for the Department’s BA12 Children’sHabilitation Residential Program budget request.

RECOMMENDATION: Staff recommends the Department’s base appropriation of $5,590,028 totalfunds, including $4,632,576 General Fund, $143,008 Medicaid reappropriated funds, and $814,444federal funds from Title IV-E of the Social Security Act. In addition, Staff recommends approval ofthe following:

• An increase of $137,069 total funds, including $112,119 General Fund, for the Department’s R16Promoting Permanency budget request; and

• An increase of $114,842 for the annualization of prior year budget actions.

Staff recommendation concerning the Department’s BA12 Children’s Habilitation ResidentialProgram budget request is pending Committee action. Staff requests permission to reflect Committeeaction in the Long Bill.

DIVISION OF CHILD WELFARE, ADMINISTRATIONTOTAL

FUNDS

GENERAL

FUND

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $5,590,028 $4,632,576 $143,008 $814,444 59.3TOTAL $5,590,028 $4,632,576 $143,008 $814,444 59.3



DIVISION OF CHILD WELFARE, ADMINISTRATIONTOTAL

FUNDS

GENERAL

FUND

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTEFY 2018-19 RECOMMENDED APPROPRIATION

FY 2017-18 Appropriation $5,590,028 $4,632,576 $143,008 $814,444 59.3R16 Promoting permanency 137,069 112,119 0 24,950 1.8Annualize prior year budget actions 114,842 94,171 2,296 18,375 0.0BA12 Children’s Habilitation ResidentialProgram waiver

(84,383) 0 (84,383) 0 (1.0)

TOTAL $5,757,556 $4,838,866 $60,921 $857,769 60.1

INCREASE/(DECREASE) $167,528 $206,290 ($82,087) $43,325 0.8Percentage Change 3.0% 4.5% (57.4%) 5.3% 1.3%

FY 2018-19 EXECUTIVE REQUEST $5,767,255 $4,848,565 $60,921 $857,769 60.1Request Above/(Below)Recommendation $9,699 $9,699 $0 $0 0.0

CONTINUOUS QUALITY IMPROVEMENT

This line item provides funding for Department staff who provide quality improvement technicalsupport and oversight to county departments of human/social services.

STATUTORY AUTHORITY: Section 26-1-201 (f)(g) and (i), C.R.S.

REQUEST: The Department requests an appropriation of $486,370 total funds, including $408,480General Fund and $77,890 federal funds, and 6.0 FTE.

RECOMMENDATION: Staff recommends an appropriation of $486,370 total funds, including $408,480General Fund and $77,890 federal funds from Title IV-E of the Social Security Act, and 6.0 FTE.

DIVISION OF CHILD WELFARE, CONTINUOUS QUALITY IMPROVEMENTTOTAL

FUNDS

GENERAL

FUND

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $486,370 $408,480 $77,890 6.0TOTAL $486,370 $408,480 $77,890 6.0


FY 2017-18 Appropriation $486,370 $408,480 $77,890 6.0TOTAL $486,370 $408,480 $77,890 6.0


FY 2018-19 EXECUTIVE REQUEST $486,370 $408,480 $77,890 6.0Request Above/(Below)Recommendation $0 $0 $0 0.0

TRAINING

This line item provides funding for the Department to provide necessary training for county and statestaff, direct service providers (e.g., foster parents), county attorneys, guardians ad litem, court-appointed special advocates, and court personnel. Most curriculum development and training isprovided by outside contractors, typically departments of social work at several colleges anduniversities. Pursuant to Section 26-5-109, C.R.S., the child welfare training academy is established to



ensure that persons hired to work within child welfare services receive the necessary training toperform the functions of their jobs responsibly and effectively. The Department is responsible foridentifying specific child welfare job titles that are required to obtain certification as a mandatorycondition of employment and to promulgate related rules. The line item also funds stipends tostudents pursuing a degree in social work.

In the Long Bill, funding is provided to increase both the frequency and length of training for countychild welfare caseworkers and supervisors and to add a state-supervised on-the-job component. Thisfacilitates the state's ability to require that certain training be completed before a new child welfareworker takes cases.

STATUTORY AUTHORITY: Section 26-5-102 through 26-5.5-106, C.R.S.

REQUEST: The Department requests an appropriation of $6,659,417 total funds, including $3,583,920General Fund, $52,162 cash funds, $3,023,335 federal funds, and 7.0 FTE. The request includes:

• An increase of $88,800 total funds, including $64,824 General Fund, for the Department’s R4County Child Welfare Staffing Phase 4 budget request; and

• An increase of $9,078 total funds, including $4,720 General Fund, for the annualization of prioryear budget actions.

RECOMMENDATION: Staff recommends an appropriation of $6,659,417 total funds, including$3,583,920 General Fund, $52,162 cash funds, $3,023,335 federal funds, and 7.0 FTE.

DIVISION OF CHILD WELFARE, TRAININGTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $6,561,539 $3,514,376 $43,191 $3,003,972 7.0TOTAL $6,561,539 $3,514,376 $43,191 $3,003,972 7.0


FY 2017-18 Appropriation $6,561,539 $3,514,376 $43,191 $3,003,972 7.0R4 County child welfare staffing phase 4 88,800 64,824 8,880 15,096 0.0Annualize prior year budget actions 9,078 4,720 91 4,267 0.0TOTAL $6,659,417 $3,583,920 $52,162 $3,023,335 7.0

INCREASE/(DECREASE) $97,878 $69,544 $8,971 $19,363 0.0Percentage Change 1.5% 2.0% 20.8% 0.6% 0.0%

FY 2018-19 EXECUTIVE REQUEST $6,659,417 $3,583,920 $52,162 $3,023,335 7.0Request Above/(Below)Recommendation $0 $0 $0 $0 0.0

FOSTER AND ADOPTIVE PARENT RECRUITMENT, TRAINING, AND SUPPORT

This line item represents the consolidated funding the Department receives related to the recruitmentand retention of foster and adoptive parents. Funding is provided to support 1.0 FTE charged withmonitoring and improving counties' adoptive and foster parent recruitment and retention activitiesand providing technical assistance to counties. This position was first funded in FY 2001-02 to meetone of the requirements of the federal Adoption and Safe Families Act, which requires states to have anidentifiable process for assuring diligent recruitment and retention of foster and adoptive families that



reflect the ethnic and racial diversity of children for whom placements are needed. The intent of theline item is to assist counties in developing and maintaining foster care resources so that:

• Children and youth in foster care live in or near the communities of the homes from which theywere removed;

• Siblings can be placed in the same foster or adoptive home to preserve familial connections; and

• Children and youth with developmental disabilities or behavioral/mental health issues can becared for in an appropriate and least restrictive foster care placement.

The line item includes funding to support county efforts to develop and print marketing materials toadvertise large community recruitment events and to recognize foster parents. In addition, the HeartGallery, an exhibit that features children and youth who need adoptive families, is displayed annuallyin community and business venues around the state. Retention efforts funded out of this line includecreating and publishing a calendar that highlights foster and adoptive families, developing andproviding foster parent training materials for county departments, providing online training materialsfor foster parents in rural areas, and exit surveys to identify the reason that foster parents terminatefoster parenting. Exit survey results are provided to county departments and child placement agencies.

STATUTORY AUTHORITY: Section 26-5-101 et seq., C.R.S.

REQUEST: The Department requests an appropriation of $345,214 total funds, including $279,993General Fund and $65,221 federal funds, and 1.0 FTE. This includes an increase of $8,885 total funds,including $6,777 General Fund, for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends an appropriation of $345,214 total funds, including $279,993General Fund and $65,221 federal funds from Title IV-E of the Social Security Act, and 1.0 FTE.

DIVISION OF CHILD WELFARE, FOSTER AND ADOPTIVE PARENT

RECRUITMENT, TRAINING, AND SUPPORTTOTAL

FUNDS

GENERAL

FUND

FEDERAL

FUNDS FTE




FY 2017-18 Appropriation $336,329 $273,216 $63,113 1.0Annualize prior year budget actions 8,885 6,777 2,108 0.0TOTAL $345,214 $279,993 $65,221 1.0

INCREASE/(DECREASE) $8,885 $6,777 $2,108 0.0Percentage Change 2.6% 2.5% 3.3% 0.0%


CHILD WELFARE SERVICES

This line item provides the primary source of funding for counties to administer child welfareprograms and deliver associated services to children and families, including: 1) county administration



for child welfare related activities; 2) out-of-home residential care; 3) subsidized adoptions; and 4)other necessary and appropriate services for children and families.

COUNTY CAPPED ALLOCATIONS. Pursuant to Section 26-5-104 (4), C.R.S., counties receive cappedfunding allocations for the administration and provision of child welfare services. Counties areallowed to use capped allocation moneys for child welfare services without categorical restriction.Those counties that serve at least 80 percent of the total child welfare services population (the largestten counties, currently) receive individual capped allocations, and the remaining small and medium-sized counties receive separate capped allocations. Each county's allocation consists of local, state,and federal funds. The Department uses state and federal funds appropriated through the ChildWelfare Services line item to reimburse county departments of social services for approximately 80percent of related expenses, up to the amount available in each county's allocation.

ALLOCATION FORMULA. Current law directs the Department of Human Services, with input fromthe Child Welfare Allocations Committee, to annually develop formulas for allocating child welfarefunding among counties. In determining such formulas, the Department is to take into considerationhistorical expenditures, a comparison of such expenditures to the associated caseload, and otherfactors "that directly affect the population of children in need of child welfare services in a county"[Section 26-5-104 (3) (a), C.R.S.]. A county's allocation may be amended due to "caseload growth ...or changes in federal law or federal funding" [Section 26-5-104 (4) (e), C.R.S.]. In the event that theDepartment and the Child Welfare Allocations Committee do not reach an agreement on theallocation formula by June 15 of any state fiscal year for the following fiscal year, the Department andthe Child Welfare Allocations Committee are to submit alternatives to the Joint Budget Committeefor selection of an allocation formula.

END-OF-YEAR CLOSE-OUT. Pursuant to Section 26-5-104 (7), C.R.S., the Department is authorized,based upon the recommendations of the Allocations Committee, to allocate any unexpended funds atfiscal year-end to any county that has over spent its capped allocation. In addition, a mitigation fundis set aside at the beginning of the year for distribution to small counties that over-expend, as theirexpenditures are less-easily managed than those of larger counties. A county may only receive close-out funds for authorized expenditures attributable to caseload increases beyond those anticipatedwhen the allocations were made, and for expenditures other than those attributable to administrativeand support functions.

At one time, most county under-expenditures were redistributed to counties with over-expenditures.However, in recent years, many counties have become part of the H.B. 04-1451 CollaborativeManagement Program, which often allows counties to retain a significant share (about 50 percent) ofany of their allocation that is unexpended at the end of the year. Counties have to opt into the programand the amount of total retained under-expenditures depends on their actual performance as well asexpenditures.

H.B. 14-1368. In the 2014 legislative session, the Joint Budget Committee sponsored a bill thatestablished a plan to transition youth aged 18 to 20 years of age who have intellectual anddevelopmental disabilities (IDD) and receive services through county child welfare services into theadult services for persons with IDD program in the Department of Health Care Policy and Financing.The bill reduced the General Fund appropriation to the Child Welfare Services line item by $2,829,586and transferred it to the Child Welfare Transition Cash Fund. Both departments were provided



spending authority for monies in this cash fund. The cash fund was repealed on July 1, 2016 and thefund balance reverted to the General Fund.

STATUTORY AUTHORITY: Section 26-5-101 et. seq., C.R.S.

REQUEST: The Department requests an appropriation of $356,839,393 total funds, including$189,586,650 General Fund, $66,744,552 cash funds, $12,981,594 reappropriated funds, and$87,526,597 federal funds. The request includes:

• An increase of $3,558,641 total funds, including $1,877,096 General Fund, for a common policyprovider rate increase of 1.0 percent; and

• A decrease of $2,583,260 Medicaid reappropriated funds for the Department’s R12 Children’sHabilitation Residential Program waiver transfer to the Department of Health Care Policy andFinancing.

RECOMMENDATION: Staff recommends a base appropriation of $359,022,375 total funds, including$189,225,568 General Fund, $66,715,388 cash funds from local funds, $15,410,746 reappropriatedfunds from Medicaid funds transferred from the Department of Health Care Policy and Financing,and $87,670,673 federal funds from Title IV-E of the Social Security Act and the Title XX SocialServices Block Grant. This includes a FY 2017-18 supplemental increase of $3,158,363 total funds,including $1,516,014 General Fund, through H.B. 18-1162 (Supplemental Appropriation, Departmentof Human Services).

Staff recommendation concerning the common policy provider rate increase and the Department’sBA12 Children’s Habilitation Residential Program budget request is pending Committee action. Staffrequests permission to reflect Committee action in the Long Bill.

DIVISION OF CHILD WELFARE, CHILD WELFARE SERVICESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $355,864,012 $187,709,554 $66,083,715 $15,410,746 $86,659,997 0.0HB 18-1162 (Supplemental) $3,158,363 $1,516,014 $631,673 $0 $1,010,676 0.0TOTAL $359,022,375 $189,225,568 $66,715,388 $15,410,746 $87,670,673 0.0


FY 2017-18 Appropriation $359,022,375 $189,225,568 $66,715,388 $15,410,746 $87,670,673 0.0R24 Provider rate increase 3,558,641 1,877,096 660,837 154,108 866,600 0.0BA12 Children’s Habilitation ResidentialProgram waiver

(2,583,260) 0 0 (2,583,260) 0 0.0

TOTAL $359,997,756 $191,102,664 $67,376,225 $12,981,594 $88,537,273 0.0

INCREASE/(DECREASE) $975,381 $1,877,096 $660,837 ($2,429,152) $866,600 0.0Percentage Change 0.3% 1.0% 1.0% (15.8%) 1.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $356,839,393 $189,586,650 $66,744,552 $12,981,594 $87,526,597 0.0Request Above/(Below)Recommendation ($3,158,363) ($1,516,014) ($631,673) $0 ($1,010,676) 0.0



COUNTY LEVEL CHILD WELFARE STAFFING

This line item was added through S.B. 15-242 directing the Child Welfare Allocations Committee todevelop a formula to allocate additional funding to counties beyond what they receive through theChild Welfare Block allocation for the specific purpose of creating new child welfare case aid, caseworker, and supervisor positions at the county level. The bill requires a 10.0 percent county matchfor funds, unless the county qualifies for tier 1 or tier 2 of County Tax Base Relief, in which case, thecounty is funded at 100.0 percent.


REQUEST: The Department requests an appropriation of $21,139,469 total funds, including$15,381,881 General Fund, $2,132,653 cash funds, and $3,624,935 federal funds. This reflects:

• An increase of $6,036,604 total funds, including $1,834,133 General Fund, for the Department’sR4 County Child Welfare Staffing, Phase 4 budget request;

• An increase of $152,850 total funds, including $137,121 General Fund, for a common policyprovider rate increase of 1.0 percent; and

• A decrease of $335,000 total funds, including $301,500 General Fund, for the annualization ofprior year budget actions.

RECOMMENDATION: Staff recommends approval of the Department’s base request, R4 County ChildWelfare Staffing, Phase 4 as itemized in the table below, and the annualization of prior year budgetactions. Staff recommendation concerning the increase of $152,850 total funds, including $137,121General Fund, for the common policy provider rate increase is pending Committee action. Staffrequests permission to reflect the Committee action in the Long Bill.

DIVISION OF CHILD WELFARE, COUNTY LEVEL CHILD WELFARE STAFFINGTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $15,285,015 $13,712,127 $1,547,023 $25,865 0.0TOTAL $15,285,015 $13,712,127 $1,547,023 $25,865 0.0


FY 2017-18 Appropriation $15,285,015 $13,712,127 $1,547,023 $25,865 0.0R4 County child welfare staffing phase 4 6,096,229 1,902,891 609,623 3,583,715 0.0R24 Provider rate increase 152,850 137,121 15,470 259 0.0Annualize prior year budget actions (335,000) (301,500) (33,500) 0 0.0TOTAL $21,199,094 $15,450,639 $2,138,616 $3,609,839 0.0

INCREASE/(DECREASE) $5,914,079 $1,738,512 $591,593 $3,583,974 0.0Percentage Change 38.7% 12.7% 38.2% 13,856.5% 0.0%

FY 2018-19 EXECUTIVE REQUEST $21,139,469 $15,381,881 $2,132,653 $3,624,935 0.0Request Above/(Below)Recommendation ($59,625) ($68,758) ($5,963) $15,096 0.0

PERMANENCY SERVICES (NEW LINE ITEM)This line item funds adoptive family recruitment and evaluation of initiatives intended to increase thetimeliness of service and achievement rate for permanency for children who have been legally freedfor adoption.




REQUEST: The Department requests an appropriation of $232,500 General Fund for its R16Promoting Permanency budget request.

RECOMMENDATION: Staff recommends an appropriation of $232,500 General Fund.

DIVISION OF CHILD WELFARE, PERMANENCY SERVICESTOTAL

FUNDS

GENERAL

FUND FTE


SB 17-254 (Long Bill) $0 $0 0.0TOTAL $0 $0 0.0


FY 2017-18 Appropriation $0 $0 0.0R16 Promoting permanency 232,500 232,500 0.0TOTAL $232,500 $232,500 0.0

INCREASE/(DECREASE) $232,500 $232,500 0.0Percentage Change 0.0% 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $232,500 $232,500 0.0Request Above/(Below)Recommendation $0 $0 0.0

TITLE IV-E WAIVER AND EVALUATION DEVELOPMENT

This line item was established by S.B. 13-231 and funds the development and evaluation costs relatedto the implementation of the federal Title IV-E Waiver. Activities include automated systemsdevelopment, agency administration, consultant costs, orientation and training, and evaluationplanning.

STATUTORY AUTHORITY: Section 26-5-105.4 (6), C.R.S.

REQUEST: The Department requests an appropriation of $482,762 total funds, including $250,009General Fund and $232,753 federal funds.

RECOMMENDATION: Staff recommends an appropriation of $482,762 in total funds, including$250,009 General Fund and $232,753 federal funds from Title IV-E of the Social Security Act.

DIVISION OF CHILD WELFARE, TITLE IV-E WAIVER AND EVALUATION

DEVELOPMENTTOTAL

FUNDS

GENERAL

FUND

FEDERAL

FUNDS FTE






DIVISION OF CHILD WELFARE, TITLE IV-E WAIVER AND EVALUATION

DEVELOPMENTTOTAL

FUNDS

GENERAL

FUND

FEDERAL

FUNDS FTEFY 2017-18 Appropriation $482,762 $250,009 $232,753 0.0TOTAL $482,762 $250,009 $232,753 0.0



TITLE IV-E WAIVER DEMONSTRATION

Title IV-E of the federal Social Security Act entitles states to claim a partial reimbursement for thecost of providing foster care, adoption assistance, and kinship guardianship assistance to children whomeet federal eligibility criteria. Colorado was awarded one of ten waivers from federal Title IV-Espending requirements for fiscal years 2013-14 through 2017-18. This waiver provided a guaranteedstream of capped federal Title IV-E funds for five years for foster care maintenance (room and board)and administrative costs for case planning, management, and eligibility-determination. Senate Bill 13-231 created the Title IV-E Waiver Demonstration Project Cash Fund into which half of the savingsgenerated from reduced out-of-home placements will be deposited. Colorado’s negotiated agreementwith the federal government totals $489.1 million and will be distributed through scheduled quarterlydraws beginning July 1, 2013 through April 1, 2018 for both foster care demonstration maintenanceand demonstration administration. The Department has requested a one-year extension from thefederal government so that waiver funds can be fully expended. If not granted, unspent funds willrevert to the federal government. This line item provides the Department with spending authority todisburse funds to eligible counties.


REQUEST: The Department requests $6,000,000 cash fund spending authority for the Title IV-EDemonstration Project. This includes a reduction of $6,000,000 cash funs spending authority to alignwith the actual fund balance.

RECOMMENDATION: Staff recommends $6,000,000 cash fund spending authority from the Title IV-E Waiver Demonstration Project Cash Fund for the Title IV-E Demonstration Project.

DIVISION OF CHILD WELFARE, TITLE IV-E WAIVER DEMONSTRATIONTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS FTE




FY 2017-18 Appropriation $12,000,000 $0 $12,000,000 0.0Annualize prior year budget actions (6,000,000) 0 (6,000,000) 0.0TOTAL $6,000,000 $0 $6,000,000 0.0

INCREASE/(DECREASE) ($6,000,000) $0 ($6,000,000) 0.0



DIVISION OF CHILD WELFARE, TITLE IV-E WAIVER DEMONSTRATIONTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS FTEPercentage Change (50.0%) 0.0% (50.0%) 0.0%


FAMILY AND CHILDREN'S PROGRAMS

This line item was established largely as a result of the Child Welfare Settlement Agreement (finalizedin February 1995). The settlement agreement required a number of improvements in the child welfaresystem, including: 1) an increase in the number of county caseworkers and supervisors; 2)improvements in the amount and types of training provided to caseworkers, supervisors, and out-of-home care providers; 3) the provision of core services to children and families (described below); 4)improvements in investigations, needs assessments, and case planning; 5) improvements in servicesto children placed in residential care; 6) increased rates for out-of-home care providers and eliminationof certain rate disparities; and 7) the development of a unitary computerized information system (theColorado Trails System). In January 2002, the parties agreed that the Department and counties werein substantial compliance with the terms of the settlement agreement, and it was terminated.

This line item historically provided funding for three purposes (staff, training, and core services), butthe General Assembly transferred staff and training to other line items. Currently, the line item fundsonly core services to families with children that are at imminent risk of placement outside the home.

DESCRIPTION OF CORE SERVICES. This program serves children who are dependent and neglectedor abused, delinquent or in conflict with their families or communities through various supportiveservices. Section 19-3-208, C.R.S., specifies a basic set of child welfare services counties are requiredto provide to eligible children and families. Certain additional services are required to be madeavailable and provided based upon the state's capacity to increase federal funding or any other moneysappropriated for these services and as determined necessary and appropriate by individual case plans.These services include:

• Transportation to services;

• Child care;

• In-home supportive homemaker services;

• Diagnostic, mental health, and health care services;

• Drug and alcohol treatment services;

• After care services to prevent a return to out-of-home placement;

• Family support services while a child is in out-of-home placement including home-based services,family counseling, and placement alternative services;

• Financial services in order to prevent placement; and

• Family preservation services, which are brief, comprehensive, and intensive services provided toprevent the out-of-home placement of children or to promote the safe return of children to thehome. Such services are further described and authorized at 26-5.5-101 through 106, C.R.S.

In addition, pursuant to Section 26-5.3-105, C.R.S., emergency assistance shall be made available tochildren at imminent risk of out-of-home placement. Emergency assistance includes:

• 24-hour emergency shelter facilities;



• Information referral;

• Intensive family preservation services;

• In-home supportive homemaker services;

• Services used to develop and implement a discrete case plan; and

• Day treatment services for children.

Pursuant to Department rules, to be eligible for core services, a child must be at imminent risk of outof home placement, or in such placement in which case, services are provided to support familyreunification. House Bill 11-1196 expanded the use of family preservation services as identified inSection 26-5.5-104, C.R.S., to families at risk of involvement in the child welfare system.

COUNTY ALLOCATIONS. County allocations for Core Services are set by the Department of HumanServices. The allocation of funds in this line item among counties has been essentially stagnant formany years. Pursuant to FY 2017-18 Long Bill footnote 40, $4,006,949 of the funds appropriated forthis line item is specifically set aside for counties in implementing and expanding evidence-basedprograms targeted at adolescents.


REQUEST: The Department requests an appropriation of $55,307,655 total funds, including$46,547,535 General Fund, $5,782,342 cash funds from local sources, and $2,977,778 federal funds.This includes an increase of $547,601 total funds, including $460,867 General Fund for a commonpolicy provider rate of 1.0 percent.

RECOMMENDATION: Staff recommends approval of the Department’s base request. Staffrecommendation concerning the common policy provider rate increase is pending Committee action.Staff requests permission to adjust this line item consistent with Committee action.

DIVISION OF CHILD WELFARE, FAMILY AND CHILDREN'S PROGRAMSTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $54,760,054 $46,086,668 $5,725,091 $2,948,295 0.0TOTAL $54,760,054 $46,086,668 $5,725,091 $2,948,295 0.0


FY 2017-18 Appropriation $54,760,054 $46,086,668 $5,725,091 $2,948,295 0.0R24 Provider rate increase 547,601 460,867 57,251 29,483 0.0TOTAL $55,307,655 $46,547,535 $5,782,342 $2,977,778 0.0

INCREASE/(DECREASE) $547,601 $460,867 $57,251 $29,483 0.0Percentage Change 1.0% 1.0% 1.0% 1.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $55,307,655 $46,547,535 $5,782,342 $2,977,778 0.0Request Above/(Below)Recommendation $0 $0 $0 $0 0.0



PERFORMANCE-BASED COLLABORATIVE MANAGEMENT INCENTIVES

This line item was first appropriated in FY 2005-06 to provide spending authority for the Departmentto allocate incentives to counties pursuant to H.B. 04-1451 and previous legislation.

HOUSE BILL 04-1451, AS AMENDED BY H.B. 08-1005. House Bill 04-1451, codified at Section 24-1.9-101 through 104, C.R.S., authorizes, but does not require, each county department of socialservices to enter into a memorandum of understanding (MOU) with local representatives of variousagencies to promote a collaborative system of services to children and families. If a county departmentelects to enter into an MOU pursuant to this bill, the MOU is required to include local representativesfrom the following agencies:

• The local judicial districts, including probation services;

• The health department, whether a county, district, or regional health department;

• The local school district or school districts;

• Each community mental health center;

• Each behavioral health organization (BHO);

• The Division of Youth Corrections;

• Alcohol and drug abuse managed service organizations;

• A designated managed service organization for the provision of treatment services for alcohol anddrug abuse pursuant to Section 27-80—107, C.R.S.; and

• A domestic abuse program as defined in Section 26-7.5-1.2, C.R.S., if representation from such aprogram is available.

The statute encourages local agencies to enter into MOUs by region, and recommends that theagencies seek input, support, and collaboration from key stakeholders in the private and non-profitsectors, as well as from parent advocacy or family advocacy organizations. Parties to each MOU arerequired to establish collaborative management processes that are designed to: 1) reduce duplicationand eliminate fragmentation of services; 2) increase the quality and effectiveness of services; and 3)encourage cost-sharing among service providers.

Participating entities must agree to meet certain performance measures, specified by the Departmentand the Board of Human Services. Local interagency groups that choose this option are eligible toreceive incentive moneys from the Performance-based Collaborative Management Incentive CashFund and the General Fund through this line item. Incentive moneys, which are allocated by theDepartment to those interagency groups that meet or exceed the specified performance measures, areto be reinvested in services for children and families.

In addition, parties to an MOU are to create a procedure to allow General Fund savings realized as aresult of the MOU to be reinvested in services for children and families. General Fund savingsassociated with the program that are to be retained by participating counties are to be determinedbased on rules established by the State Board of Human Services. Statute requires each MOU toinclude authorization for the establishment of individualized service and support teams. These teamsare critical to implementing the goals of the program, as they provide for multi-system staffing andthus development of an integrated service plan for children and youth.



PROGRAM EVALUATION. The Department is required to contract for external evaluation of theprogram. The most recent evaluation report was released in September 2016. The report reflects thecontinued expansion of the program across the state and strong participation.

FUNDING FOR THE PROGRAM. Since its inception the program has been funded through thePerformance-based Collaborative Management Incentive Cash Fund that consists of monies receivedfrom docket fees in civil actions transferred pursuant to Section 13-32-101 (5) (a), C.R.S. In addition,the fund received transfers from the family stabilization services fund. In FY 2015-16, $1.5 millionGeneral Fund was appropriated to the program through S.B. 15-241. These funds are combined withavailable cash funds designated to the program and allocated through an incentive formula toparticipating counties.

STATUTORY AUTHORITY: Sections 24-1.9-101 through 104 and 26-5-105.5, C.R.S.

REQUEST: The Department requests an appropriation of $4,500,000 total funds, including $1,500,000General Fund and $3,000,000 cash fund spending authority.

RECOMMENDATION: Staff recommends an appropriation of $4,500,000 total funds, including$1,500,000 General Fund and $3,000,000 cash funds spending authority from the Performance-basedCollaborative Management Incentive Cash Fund.

DIVISION OF CHILD WELFARE, PERFORMANCE-BASED COLLABORATIVE

MANAGEMENT INCENTIVESTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS FTE


SB 17-254 (Long Bill) $4,500,000 $1,500,000 $3,000,000 0.0TOTAL $4,500,000 $1,500,000 $3,000,000 0.0


FY 2017-18 Appropriation $4,500,000 $1,500,000 $3,000,000 0.0TOTAL $4,500,000 $1,500,000 $3,000,000 0.0


FY 2018-19 EXECUTIVE REQUEST $4,500,000 $1,500,000 $3,000,000 0.0Request Above/(Below)Recommendation $0 $0 $0 0.0

COLLABORATIVE MANAGEMENT PROGRAM ADMINISTRATION AND EVALUATION

This line item was created through S.B. 15-241 that appropriated General Fund to the CollaborativeManagement Program for allocation to counties. These funds are in addition to the cash fundspending authority that already existed. The funds in this line item are used to support 1.5 DepartmentFTE in the supervision of the program. In addition, the funds are used to contract an outsideorganization to perform an annual evaluation of the program pursuant to Section 24-1.9-102.5, C.R.S.

STATUTORY AUTHORITY: Section 24-1.9-102.5, C.R.S.

REQUEST: The Department requests an appropriation of $350,516 General Fund and 1.5 FTE. Thisincludes an increase of $1,571 General Fund for the annualization of prior year budget actions.



RECOMMENDATION: Staff recommends an appropriation of $350,516 General Fund and 1.5 FTE.

DIVISION OF CHILD WELFARE, COLLABORATIVE MANAGEMENT

PROGRAM ADMINISTRATION AND EVALUATIONTOTAL

FUNDS

GENERAL

FUND FTE


SB 17-254 (Long Bill) $348,945 $348,945 1.5TOTAL $348,945 $348,945 1.5


FY 2017-18 Appropriation $348,945 $348,945 1.5Annualize prior year budget actions 1,571 1,571 0.0TOTAL $350,516 $350,516 1.5



INDEPENDENT LIVING PROGRAMS

This line item reflects, for informational purposes, federal Title IV-E Chafee Foster CareIndependence Program funds that are available to states to provide services for youth up to age 21who are, or will be, emancipating out-of-home residential care. While some counties use other fundingsources to support staffing units devoted to independent living services, federal Chafee funds providethe primary source of funding for independent living services in Colorado. These federal fundssupport direct services to eligible youth, as well as technical assistance, program and policydevelopment, monitoring, and program administration.

Studies concerning the circumstances of youth after emancipating foster care indicate that thispopulation is at higher risk of experiencing unemployment, poor educational outcomes, poor health,long-term dependency on public assistance, and increased rates of incarceration when compared totheir peers in the general population. Since 1986, the federal government has provided states withfunding to develop independent living programs intended to minimize these negative effects andprepare youth for adulthood.

Independent living programs are designed for youth who need to develop the skills necessary to leadself-sufficient, healthy, productive and responsible interdependent lives. Services are focused onencouraging the development of support systems within the community, education, career planning,money management, securing and maintaining a stable source of income and affordable housing, andhealth and safety. It is a goal that all youth that leave the program have completed their high schooleducation, are continuing to participate in an educational program or obtaining a training certificatein a specific skill area, and are working while in the program. County departments of social serviceshave the flexibility to provide direct services in the manner that works well for their county and thepopulation they serve.



This program also works in conjunction with other programs to provide services to youth leavingfoster care, such as by arranging for housing vouchers and educational training vouchers for youthwho have aged out of foster care.


REQUEST: The Department requests that $2,654,039 federal funds from the Title IV-E Chafee FosterCare Independence Program and 4.0 FTE be included in the Long Bill for informational purposes.This includes an increase of $8,711 federal funds for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends approval of the Department's request.

DIVISION OF CHILD WELFARE, INDEPENDENT LIVING PROGRAMSTOTAL

FUNDS

GENERAL

FUND

FEDERAL

FUNDS FTE




FY 2017-18 Appropriation $2,645,328 $0 $2,645,328 4.0Annualize prior year budget actions 8,711 0 8,711 0.0TOTAL $2,654,039 $0 $2,654,039 4.0



FEDERAL CHILD ABUSE PREVENTION AND TREATMENT ACT GRANT

This line item reflects, for informational purposes, the funding and staff responsible for administeringgrants available pursuant to Section 106 of the Child Abuse Prevention and Treatment Act (CAPTA),as amended by Public Law 105-235. A five year reauthorization for the program was signed into lawon December 20, 2010. Under federal law, pursuant to authorizations in the act, funds shall remainavailable until expended for the purposes for which they were appropriated. Funding is allotted tostates annually on a formula basis according to each state's ratio of children under the age of 18 to thenational total. This grant program requires each state to submit a five-year plan and an assurance thatthe state is operating a statewide child abuse and neglect program that includes specific provisions andprocedures. These assurances include:

• Establishment of citizen review panels;

• Expungement of unsubstantiated and false reports of child abuse and neglect;

• Preservation of the confidentiality of reports and records of child abuse and neglect, and limiteddisclosure to individuals and entities permitted in statute;

• Provision for public disclosure of information and findings about a case of child abuse and neglectthat results in a child fatality or near fatality;

• The appointment of a guardian ad litem to represent a child's best interests in court; and



• Expedited termination of parental rights for abandoned infants and provisions that makeconviction of certain felonies grounds for termination of parental rights.

The reauthorized version of the bill supports additional collaboration between child protectiveservices, domestic violence and other services and makes services for children exposed to domesticviolence an eligible expenditure, and encourages the use of differential response in child welfarepractice. Differential response is defined as "a state or community-determined formal response thatassesses the needs of the child or family without requiring a determination of risk or occurrence ofmaltreatment." States are allowed to utilize the CAPTA grant to improve their child protective servicesystems in the following areas:

• The intake, assessment, screening, and investigation of reports of abuse and neglect;

• Protocols to enhance investigations;

• Improving legal preparation and representation;

• Case management and delivery of services provided to children and their families;

• Risk and safety assessment tools and protocols;

• Automation systems that support the program and track reports of child abuse and neglect;

• Training for agency staff, service providers, and mandated reporters; and

• Developing, strengthening, and supporting child abuse and neglect prevention, treatment, andresearch programs in the public and private sectors.

STATUTORY AUTHORITY: Section 19-3-101 through 19-3-316. C.R.S.

REQUEST: The Department requests that $455,573 federal funds from the Child Abuse Preventionand Treatment Act state grant and 3.0 FTE be included in the Long Bill for informational purposes.This includes an increase of $6,132 federal funds for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends approval of the Department request.

DIVISION OF CHILD WELFARE, FEDERAL CHILD ABUSE PREVENTION AND

TREATMENT ACT GRANTTOTAL

FUNDS

GENERAL

FUND

FEDERAL

FUNDS FTE




FY 2017-18 Appropriation $449,441 $0 $449,441 3.0Annualize prior year budget actions 6,132 0 6,132 0.0TOTAL $455,573 $0 $455,573 3.0


FY 2018-19 EXECUTIVE REQUEST $455,573 $0 $455,573 3.0Request Above/(Below)Recommendation $0 $0 $0 0.0



HOTLINE FOR CHILD ABUSE AND NEGLECT

Pursuant to H.B. 13-1271, the Department developed and implemented a statewide child abuse andneglect reporting hotline system. The system is available 24 hours a day, 7 days a week and serves asa direct, immediate, and efficient route of notification to the entity responsible for accepting a reportof abuse and neglect and responding to an inquiry about services. The hotline enhances the currentchild welfare system and provides an additional option for the public to make an initial report ofsuspected or known child abuse or neglect or to make an inquiry. The Department and the Governor’sOffice of Information Technology finalized and deployed the hotline in every county betweenDecember 15 and 31, 2014.

STATUTORY AUTHORITY: Section 26-5-111 (3) (a), C.R.S.

REQUEST: The Department requests an appropriation of $3,184,314 total funds, including $3,096,885General Fund and $51,429 federal funds, and 6.0 FTE. This request includes an increase of $18,486total funds, including $18,291 General Fund, for a common policy provider rate of 1.0 percent andthe annualization of prior year budget actions.

RECOMMENDATION: Staff recommends approval of the Department’s base request and theannualization of prior year budget actions. Staff recommends denial of the Department’s request fora 1.0 percent provider rate increase, because this line item is not eligible for the increase.

DIVISION OF CHILD WELFARE, HOTLINE FOR CHILD ABUSE AND NEGLECTTOTAL

FUNDS

GENERAL

FUND

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $3,129,828 $3,078,594 $51,234 6.0TOTAL $3,129,828 $3,078,594 $51,234 6.0


FY 2017-18 Appropriation $3,129,828 $3,078,594 $51,234 6.0Annualize prior year budget actions 9,747 9,552 195 0.0R24 Provider rate increase 0 0 0 0.0TOTAL $3,139,575 $3,088,146 $51,429 6.0

INCREASE/(DECREASE) $9,747 $9,552 $195 0.0Percentage Change 0.3% 0.3% 0.4% 0.0%

FY 2018-19 EXECUTIVE REQUEST $3,148,314 $3,096,885 $51,429 6.0Request Above/(Below)Recommendation $0 $0 $0 (0.0)

PUBLIC AWARENESS CAMPAIGN FOR CHILD WELFARE

This line item provides funding for the public awareness campaign associated with the statewide childabuse and neglect hotline reporting system. Funding is used to educate the public on the importantrole of community members in the prevention of child abuse, neglect, egregious incidents, andfatalities. The campaign launched in April 2015 and includes multi-media promotional products thatprovide consistent messaging across the state, including billboards, gas toppers, television and radioadvertisement, social media promotion, and an electronic campaign toolkit. In addition, theDepartment is working to develop partnerships with other public, nonprofit, private sector, and



community organizations to promote the hotline and raise awareness for child abuse and neglectprevention across the state.

STATUTORY AUTHORITY: Section 26-5-111 (3) (a), C.R.S.

REQUEST: The Department requests an appropriation of $1,003,544 General Fund and 1.0 FTE. Thisrequest includes an increase of $2,019 General Fund for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends an appropriation of $1,003,544 General Fund and 1.0 FTE.

DIVISION OF CHILD WELFARE, PUBLIC AWARENESS CAMPAIGN

FOR CHILD WELFARETOTAL

FUNDS

GENERAL

FUND FTE


SB 17-254 (Long Bill) $1,001,525 $1,001,525 1.0TOTAL $1,001,525 $1,001,525 1.0


FY 2017-18 Appropriation $1,001,525 $1,001,525 1.0Annualize prior year budget actions 2,019 2,019 0.0TOTAL $1,003,544 $1,003,544 1.0


FY 2018-19 EXECUTIVE REQUEST $1,003,544 $1,003,544 1.0Request Above/(Below)Recommendation $0 $0 0.0

INTERAGENCY PREVENTION PROGRAMS COORDINATION

The interagency prevention systems coordination oversees the development and implementation ofthe Colorado Statewide Youth Development Plan and addresses the coordination of youthdevelopment programs across multiple state and local agencies. The goal of the plan is to quantifyexisting and needed services for youth ages 9-21 and to align existing limited resources to help promotepositive youth development. The program receives General Fund to support personnel costs andother costs associated with implementation of the plan and coordinating with stakeholders.


REQUEST: The Department requests an appropriation of $136,980 General Fund and 1.0 FTE. Thisincludes an increase of $1,770 General Fund for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends an appropriation of $136,980 General Fund and 1.0 FTE.



DIVISION OF CHILD WELFARE, INTERAGENCY PREVENTION

PROGRAMS COORDINATIONTOTAL

FUNDS

GENERAL

FUND FTE


SB 17-254 (Long Bill) $135,210 $135,210 1.0TOTAL $135,210 $135,210 1.0


FY 2017-18 Appropriation $135,210 $135,210 1.0Annualize prior year budget actions 1,770 1,770 0.0TOTAL $136,980 $136,980 1.0



TONY GRAMPSAS YOUTH SERVICES PROGRAM

The Tony Grampsas Youth Services (TGYS) Program provides state funding for community-basedprograms that target youth and their families for intervention services designed to reduce theoccurrence of youth crime and violence. It also promotes prevention and education programs thatare designed to reduce the occurrence and reoccurrence of child abuse and neglect and reduce theneed for state intervention in child abuse and neglect prevention and education. The program fundsa wide range of community programs for children and youth, including those focusing on youthmentoring, restorative justice, before- and after-school programs, school dropout prevention, violenceprevention services, and youth marijuana use and abuse prevention and intervention programs. Grantawards are determined by the program board.

STATUTORY AUTHORITY: Section 26-6.8-101 et seq., C.R.S.

REQUEST: The Department requests an appropriation of $9,865,774 total funds, including $1,457,278General Fund, $7,408,496 cash funds, and $1,000,000 reappropriated funds, and 3.0 FTE. Thisreflects an increase of $6,451 cash funds for the annualization of prior year budget actions.

RECOMMENDATION: Staff recommends an appropriation of $10,080,950 total funds, including$1,457,278 General Fund, $1,373,672 cash funds from the Marijuana Tax Cash Fund, $6,250,000 cashfunds from the Youth Services Program Fund consisting of Tobacco Master Settlement funds, and$1,000,000 reappropriated funds from the Youth Mentoring Services Cash Fund, and 3.0 FTE.

DIVISION OF CHILD WELFARE, TONY GRAMPSAS YOUTH SERVICES PROGRAMTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDSFTE


SB 17-254 (Long Bill) $9,859,323 $1,457,278 $7,402,045 $1,000,000 3.0TOTAL $9,859,323 $1,457,278 $7,402,045 $1,000,000 3.0




DIVISION OF CHILD WELFARE, TONY GRAMPSAS YOUTH SERVICES PROGRAMTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDSFTE

FY 2017-18 Appropriation $9,859,323 $1,457,278 $7,402,045 $1,000,000 3.0Tobacco master settlement adjustment 215,176 0 215,176 0 0.0Annualize prior year budget actions 6,451 0 6,451 0 0.0TOTAL $10,080,950 $1,457,278 $7,623,672 $1,000,000 3.0

INCREASE/(DECREASE) $221,627 $0 $221,627 $0 0.0Percentage Change 2.2% 0.0% 3.0% 0.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $9,865,774 $1,457,278 $7,408,496 $1,000,000 3.0Request Above/(Below)Recommendation ($215,176) $0 ($215,176) $0 0.0

APPROPRIATION TO THE YOUTH MENTORING SERVICES CASH FUND

This line item was created to reflect the General Fund appropriation to the Youth Services MentoringCash Fund. This appropriation was made for the purpose of reappropriating funds to the TonyGrampsas Youth Services Program, specifically to be used for youth mentoring grants.

STATUTORY AUTHORITY: Section 39-28.8-501, C.R.S.

REQUEST: The Department requests an appropriation of $1,000,000 Marijuana Cash Tax Funds.

RECOMMENDATION: Staff recommends an appropriation of $1,000,000 Marijuana Cash Tax Funds.

DIVISION OF CHILD WELFARE, APPROPRIATION TO THE YOUTH MENTORING

SERVICES CASH FUNDTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS FTE




FY 2017-18 Appropriation $1,000,000 $0 $1,000,000 0.0TOTAL $1,000,000 $0 $1,000,000 0.0




This line item funds the indirect costs associated with the operation of the Department.

REQUEST: The Department requests an appropriation of $11,097,693 total funds, including $471,141cash funds, $474402 reappropriated funds, and $10,152,150 federal funds. This included adjustmentsassociated with the annualization of prior year budget requests, non-prioritized request items, and theDepartment’s R23 HIPAA Security Remediation budget request.



RECOMMENDATION: Staff recommendation is pending Committee action on outstanding centrallyappropriated line items, non-prioritized request items, and prioritized request items. Staff requestspermission to adjust the line item based on final Committee action.

DIVISION OF CHILD WELFARE, INDIRECT COST ASSESSMENTTOTAL

FUNDS

GENERAL

FUND

CASH

FUNDS

REAPPROPRIATED

FUNDS

FEDERAL

FUNDS FTE


SB 17-254 (Long Bill) $10,984,369 $0 $466,329 $469,560 $10,048,480 0.0HB 18-1162 (Supplemental) (341,311) 0 103,773 (443,329) (1,755) 0.0TOTAL $10,643,058 $0 $570,102 $26,231 $10,046,725 0.0


FY 2017-18 Appropriation $10,643,058 $0 $570,102 $26,231 $10,046,725 0.0Non-prioritized request items 152,069 0 6,457 6,499 139,113 0.0Annualize prior year budget actions (28,238) 0 (1,199) (1,208) (25,831) 0.0R23 HIPAA security remediation (10,507) 0 (446) (449) (9,612) 0.0TOTAL $10,756,382 $0 $574,914 $31,073 $10,150,395 0.0

INCREASE/(DECREASE) $113,324 $0 $4,812 $4,842 $103,670 0.0Percentage Change 1.1% 0.0% 0.8% 18.5% 1.0% 0.0%

FY 2018-19 EXECUTIVE REQUEST $11,097,693 $0 $471,141 $474,402 $10,152,150 0.0Request Above/(Below)Recommendation $341,311 $0 ($103,773) $443,329 $1,755 0.0



LONG BILL FOOTNOTES ANDREQUESTS FOR INFORMATION

LONG BILL FOOTNOTES

Staff recommends CONTINUING the following footnote:

N Department of Human Services, Division of Child Welfare, Training, Foster andAdoptive Parent Recruitment, Training, and Support, Child Welfare Services, Familyand Children's Programs, and Hotline for Child Abuse and Neglect – It is the intentof the General Assembly to encourage counties to serve children in the mostappropriate and least restrictive manner. For this purpose, the Department maytransfer funds between the specified line items in the Division of Child Welfare.

COMMENT: The Department has annually transferred moneys when necessary.

N Department of Human Services, Division of Child Welfare, Family and Children'sPrograms – It is the General Assembly's intent that $4,006,949 of the fundsappropriated for this line item be used to assist county departments of social servicesin implementing and expanding family- and community-based services foradolescents. It is the intent of the General Assembly that such services be based on aprogram or programs demonstrated to be effective in reducing the need for highercost residential services.

COMMENT: This targeted funding was added by the General Assembly between FY2003-04 and FY 2005-06 with the intent of ensuring that new child welfare funding beused as effectively as possible. The Governor has vetoed this footnote in the past (FY2010-11) on the grounds that it violates separation of powers but also directed theDepartment to comply with the intent.

REQUESTS FOR INFORMATION

Staff recommends the following NEW request for information:

N Department of Human Services, All Division, Totals – The Department is requested toprovide to the Joint Budget Committee, by November 1 of each fiscal year, a report describingany fund split changes that are required to true up the indirect cost assessment line items; andany changes made to the indirect cost plan that will affect appropriations to indirect costassessment or cost pool line items.

N Department of Human Services, Division of Child Welfare, Promoting Permanency – TheDepartment is requested to provide to the Joint Budget Committee, by November 1 of eachfiscal year, an evaluation report concerning programs funded through this line item.



Staff recommends continuing and CONTINUING AND MODIFYING the following request forinformation:

N Department of Human Services, Division of Child Welfare – The Department is requested to

provide to the Joint Budget Committee, by November 1, 2017, information on county child

welfare worker staffing, including county data on: (1) caseload ratios by county; (2) actual

staffing levels; (3) new hires funded by the child welfare block grant; (4) new hires funded

through county level child welfare staffing funding; (5) workload and funding allocation

comparisons by county for each type of block allocation.

N Department of Human Services, Division of Child Welfare, Child Welfare Services – The

Department is requested to provide to the Joint Budget Committee, by November 1 of each

year, information concerning the actual use of funds distributed through the child welfare

allocation model, including data on expenses and children served by funding category. At a

minimum, such data should include the following: (a) program services expenditures,

including the cost of services delivered through county staff and the cost of services delivered

through contract providers; and the average cost per open involvement per year; (b) out-of-

home placement care expenditures and the average cost per child per day; and (c) subsidized

adoption expenditures and the average payment per child per day.


provide to the Joint Budget Committee, by November 1 of each year, information concerning

the gross amount of payments to child welfare service providers, including amounts that were

paid using revenues other than county, state, or federal tax revenues. The Department is

requested to identify amounts, by source, for the last two actual fiscal years.

N Department of Human Services, All Divisions – The Department is requested to provide, by

November 1, 2017, a list of each of the transfers made in FY 2016-17 pursuant to Section 24-

75-106, C.R.S. Included in the list should be the following information for each transfer:

where the funds originated from, where the funds were transferred to, the amount of the

transfer, and the purpose of the transfer. THIS INFORMATION SHOULD INCLUDE: THE LINE

ITEM IN WHICH THE FUNDS ORIGINATED, THE LINE ITEM TO WHICH THE FUNDS WERE

TRANSFERRED, THE AMOUNT OF EACH TRANSFER, THE FUND SPLIT FOR EACH TRANSFER, AND

THE PURPOSE OF THE TRANSFER.


provide by November 1, 2017, a list of each transfer made in FY 2016-17 pursuant to Long

Bill Footnote N. This information should include: the line item in which the funds originated,

the line item to which the funds were transferred, the amount of each transfer, the fund split

for each transfer, and the purpose of the transfer.



N Department of Human Services, Division of Child Welfare, Hotline for Child Abuse and

Neglect – The Department is requested to provide to the Joint Budget Committee, by

November 1 of each fiscal year, a report containing fiscal year comparisons of appropriate

workload indicators for the child abuse and neglect hotline reporting system.

N Department of Human Services, Division of Child Welfare and Totals – The Department is

requested to provide a report to the Joint Budget Committee by October 1 of each fiscal year

concerning the amount of federal revenues earned by the State for the previous fiscal year

pursuant to Title IV-E of the Social Security Act, as amended; the amount of money that was

expended for the previous state fiscal year, including information concerning the purposes of

the expenditures; and the amount of money that was credited to the Excess Federal Title IV-

E Reimbursements Cash Fund created in Section 26-1-111 (2)(d)(II)(C), C.R.S.

Staff recommends DISCONTINUING the following requests for information:

N Department of Human Services, All Divisions – The Department is requested to provide by

February 1, 2018 the actual cash fund collects by cash fund and division, the associated cash

fund rates, and the FY 2018-19 cash fund rates that would be required to collect sufficient

indirect cost assessments from cash fund sources and reappropriated funds from cash fund

sources so the General Fund percentage of indirect costs aligns with the FY 2018-19 General

Fund percentage of the Department’s request.

COMMENT: Because the Committee approved an indirect cost assessment policy that requires

the Department to collect the actual indirect costs or those identified in the Public Assistance

Cost Allocation Plan, this request for information is no longer necessary.



INDIRECT COST ASSESSMENTS

DESCRIPTION OF INDIRECT COST ASSESSMENT METHODOLOGY

The Department's methodology for allocating indirect costs is based on a detailed Public AssistanceCost Allocation Plan that is submitted and approved by the federal government. This plan mostreasonably approximates the pro-rata share of Divisions and programs for the shared costs ofadministrative oversight and central services. Importantly, JBC staff may exercise its ability to ensurethat appropriations match actual expenses, which helps to keep the methodology accurate even asstaffing patterns change over time. Further, an important part of the methodology is that recoverablecosts from federal grants are applied first, so that agency indirect cost assessments are calculated toinclude only indirect costs for which they will be actually billed. Alternative methodologies (forinstance using other bases such as total expenses, personal services expenses, or actual time tracking)are thought to be either less accurate, too labor-intensive, or virtually the same in terms of accuracy.

JBC Staff Staff Figure Setting - FY 2018-19Staff Working Document - Does Not Represent Committee Decision

Appendix A: Number Pages

FY 2015-16Actual

FY 2016-17Actual

FY 2017-18Appropriation

FY 2018-19Request

FY 2018-19Recommendation

DEPARTMENT OF HUMAN SERVICESReggie Bicha, Executive Director

(1) EXECUTIVE DIRECTOR'S OFFICE

(A) General AdministrationPersonal Services 1,831,293 1,985,088 2,002,412 2,176,493 2,176,493 *

FTE 25.3 27.6 15.3 15.3 15.3General Fund 608,608 652,860 1,081,302 1,232,331 1,273,185Cash Funds 38,252 115,072 0 20,693 0Reappropriated Funds 275,494 318,728 921,110 871,258 903,308Federal Funds 908,939 898,428 0 52,211 0

Health, Life, and Dental 34,041,641 32,736,387 36,330,925 46,813,809 47,502,135 *General Fund 21,642,287 22,142,423 25,878,625 30,567,702 30,963,580Cash Funds 647,045 543,180 113,966 3,430,319 3,339,901Reappropriated Funds 7,515,685 6,909,927 8,150,697 7,328,628 8,331,242Federal Funds 4,236,624 3,140,857 2,187,637 5,487,160 4,867,412

Short-term Disability 492,884 404,087 416,898 485,503 487,030 *General Fund 319,516 273,968 288,061 326,912 334,304Cash Funds 11,054 8,271 7,795 32,120 25,936Reappropriated Funds 92,824 74,665 85,161 67,339 77,815Federal Funds 69,490 47,183 35,881 59,132 48,975



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


S.B. 04-257 Amortization Equalization Disbursement 10,165,680 10,526,999 11,310,211 14,590,692 14,639,602 *General Fund 6,600,971 7,138,906 7,803,329 9,747,939 9,942,462Cash Funds 222,977 210,806 207,901 955,757 790,813Reappropriated Funds 1,938,435 1,978,665 2,347,253 2,088,258 2,376,993Federal Funds 1,403,297 1,198,622 951,728 1,798,738 1,529,334

S.B. 06-235 Supplemental Amortization EqualizationDisbursement 9,810,168 10,417,342 11,310,211 14,590,026 14,638,936 *

General Fund 6,366,987 7,064,543 7,803,329 9,747,273 9,941,796Cash Funds 215,376 208,610 207,901 955,757 790,813Reappropriated Funds 1,872,348 1,958,054 2,347,253 2,088,258 2,376,993Federal Funds 1,355,457 1,186,135 951,728 1,798,738 1,529,334

Salary Survey 2,443,776 895,560 4,197,219 8,558,755 8,558,755 *General Fund 1,571,453 640,505 2,835,829 5,516,155 5,516,155Cash Funds 56,428 28,372 141,047 590,520 590,520Reappropriated Funds 466,303 155,379 755,330 1,318,998 1,318,998Federal Funds 349,592 71,304 465,013 1,133,082 1,133,082

Merit Pay 2,380,606 0 1,889,255 0 0General Fund 1,494,087 0 1,272,218 0 0Cash Funds 51,234 0 66,955 0 0Reappropriated Funds 467,204 0 343,547 0 0Federal Funds 368,081 0 206,535 0 0



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


Shift Differential 5,311,304 5,792,948 5,577,020 10,749,720 7,465,125 *General Fund 3,590,643 3,934,215 3,263,533 4,310,546 4,496,182Cash Funds 0 0 0 151,736 151,736Reappropriated Funds 1,720,661 1,858,733 2,313,487 5,352,847 1,882,616Federal Funds 0 0 0 934,591 934,591

Workers' Compensation 9,495,285 8,707,317 8,676,146 9,901,893 9,901,893General Fund 5,466,329 3,824,077 4,685,119 5,347,022 5,524,032Cash Funds 1,007,507 1,232,486 0 0 0Reappropriated Funds 2,626,113 2,626,263 3,991,027 4,554,871 4,377,861Federal Funds 395,336 1,024,491 0 0 0

Operating Expenses 483,879 464,955 499,761 499,761 499,761General Fund 143,372 125,378 269,871 269,871 280,067Cash Funds 117,775 119,502 0 0 0Reappropriated Funds 146,417 150,900 229,890 229,890 219,694Federal Funds 76,315 69,175 0 0 0

Legal Services 1,751,889 1,675,594 2,263,270 2,544,198 2,544,198General Fund 1,599,959 1,507,917 1,680,884 1,843,189 1,449,449Cash Funds 151,930 167,677 0 91,090 0Reappropriated Funds 0 0 582,386 609,919 1,094,749

Administrative Law Judge Services 615,792 580,181 652,018 618,993 618,993General Fund 382,370 370,647 352,090 334,256 347,558Cash Funds 15,747 17,163 0 0 0Reappropriated Funds 0 0 299,928 284,737 271,435Federal Funds 217,675 192,371 0 0 0



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


Payment to Risk Management and Property Funds 1,642,372 1,871,071 2,521,021 2,614,975 2,614,975 *General Fund 875,554 999,272 1,361,351 1,412,086 1,463,520Cash Funds 132,422 151,365 0 0 0Reappropriated Funds 258,773 297,184 1,159,670 1,202,889 1,151,455Federal Funds 375,623 423,250 0 0 0

Injury Prevention Program 90,241 101,934 106,755 106,755 106,755General Fund 0 0 0 0 59,826Reappropriated Funds 90,241 101,934 106,755 106,755 46,929

Staff Training 0 13,799 0 0 0General Fund 0 0 0 0 0Cash Funds 0 13,799 0 0 0

SUBTOTAL - (A) General Administration 80,556,810 76,173,262 87,753,122 114,251,573 111,754,651FTE 25.3 27.6 15.3 15.3 15.3

General Fund 50,662,136 48,674,711 58,575,541 70,655,282 71,592,116Cash Funds 2,667,747 2,816,303 745,565 6,227,992 5,689,719Reappropriated Funds 17,470,498 16,430,432 23,633,494 26,104,647 24,430,088Federal Funds 9,756,429 8,251,816 4,798,522 11,263,652 10,042,728

(B) Special PurposeEmployment and Regulatory Affairs 5,048,522 5,203,253 5,763,145 5,846,914 5,846,914 *

FTE 60.3 60.5 65.9 65.9 65.9General Fund 2,068,130 2,102,985 3,112,098 3,165,710 3,283,290Cash Funds 196,901 235,757 0 35,045 0Reappropriated Funds 479,226 692,885 2,651,047 2,566,136 2,563,624Federal Funds 2,304,265 2,171,626 0 80,023 0



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


Administrative Review Unit 1,996,262 2,089,570 2,719,106 2,769,663 2,769,663FTE 22.9 22.3 29.9 30.2 30.2

General Fund 1,509,822 1,665,001 1,947,760 1,982,553 1,982,553Federal Funds 486,440 424,569 771,346 787,110 787,110

Records and Reports of Child Abuse or Neglect 481,943 458,762 621,053 631,807 631,807FTE 7.1 6.9 7.5 7.5 7.5

Cash Funds 481,943 458,762 621,053 631,807 631,807

HB 17-1284 Records and Reports of At-Risk AdultAbuse or Neglect 0 0 33,106 214,806 214,806

FTE 0.0 0.0 0.4 3.5 3.5General Fund 0 0 33,106 125,304 125,304Cash Funds 0 0 0 89,502 89,502

Juvenile Parole Board 230,383 255,345 265,164 279,345 281,490 *FTE 3.0 3.0 3.2 3.2 3.2

General Fund 157,261 179,593 184,165 194,017 194,017Reappropriated Funds 73,122 75,752 80,999 85,328 87,473

Developmental Disabilities Council 764,167 740,608 908,013 914,974 914,974FTE 5.0 4.4 6.0 6.0 6.0

Federal Funds 764,167 740,608 908,013 914,974 914,974

Colorado Commission for the Deaf and Hard ofHearing 1,111,100 1,277,447 1,367,977 1,389,535 1,389,535 *

FTE 6.0 6.0 8.3 8.3 8.3General Fund 136,348 136,660 138,575 144,324 144,324Reappropriated Funds 974,752 1,140,787 1,229,402 1,245,211 1,245,211



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


Health Insurance Portability and Accountability Actof 1996 - Security Remediation 223,879 207,274 318,538 215,460 215,460 *

FTE 1.0 1.1 1.0 1.0 1.0General Fund 153,691 207,274 172,011 116,791 123,289Cash Funds 0 0 0 0 0Reappropriated Funds 70,792 0 146,527 98,307 92,094Federal Funds (604) 0 0 362 77

CBMS Emergency Processing Unit 78,323 64,577 206,066 207,604 207,604FTE 1.3 1.7 4.0 4.0 4.0

General Fund 48,009 42,505 76,268 76,837 76,837Federal Funds 30,314 22,072 129,798 130,767 130,767

Child Protection Ombudsman Program 446,296 0 0 0 0General Fund 223,031 0 0 0 0Cash Funds 223,265 0 0 0 0

SUBTOTAL - (B) Special Purpose 10,380,875 10,296,836 12,202,168 12,470,108 12,472,253FTE 106.6 105.9 126.2 129.6 129.6

General Fund 4,296,292 4,334,018 5,663,983 5,805,536 5,929,614Cash Funds 902,109 694,519 621,053 756,354 721,309Reappropriated Funds 1,597,892 1,909,424 4,107,975 3,994,982 3,988,402Federal Funds 3,584,582 3,358,875 1,809,157 1,913,236 1,832,928

(C) Indirect Cost AssessmentIndirect Cost Assessment 0 0 619,731 104,853 711,893 *

Cash Funds 0 0 507,356 39,528 598,849Reappropriated Funds 0 0 112,375 65,325 113,044



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


SUBTOTAL - (C) Indirect Cost Assessment 0 0 619,731 104,853 711,893FTE 0.0 0.0 0.0 0.0 0.0

Cash Funds 0 0 507,356 39,528 598,849Reappropriated Funds 0 0 112,375 65,325 113,044

TOTAL - (1) Executive Director's Office 90,937,685 86,470,098 100,575,021 126,826,534 124,938,797FTE 131.9 133.5 141.5 144.9 144.9

General Fund 54,958,428 53,008,729 64,239,524 76,460,818 77,521,730Cash Funds 3,569,856 3,510,822 1,873,974 7,023,874 7,009,877Reappropriated Funds 19,068,390 18,339,856 27,853,844 30,164,954 28,531,534Federal Funds 13,341,011 11,610,691 6,607,679 13,176,888 11,875,656



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


(3) OFFICE OF OPERATIONS

(A) AdministrationPersonal Services 23,631,469 26,580,385 29,392,782 28,008,322 29,426,858 *

FTE 445.9 441.5 424.3 424.3 424.3General Fund 14,048,042 13,722,827 12,255,098 10,605,273 16,075,341Cash Funds 1,838,450 3,773,722 0 438,377 0Reappropriated Funds 5,812,161 6,937,611 17,137,684 15,887,485 13,351,517Federal Funds 1,932,816 2,146,225 0 1,077,187 0

Operating Expenses 3,730,965 3,691,823 4,937,141 4,937,141 4,937,141General Fund 2,690,599 2,715,858 3,054,052 3,054,052 2,762,119Cash Funds 7,007 11,422 0 0 0Reappropriated Funds 833,740 809,274 1,883,089 1,883,089 2,175,022Federal Funds 199,619 155,269 0 0 0

Vehicle Lease Payments 937,337 937,027 1,063,662 1,241,325 1,241,325 *General Fund 547,744 521,933 574,377 670,315 692,016Cash Funds 58,065 55,342 0 0 0Reappropriated Funds 193,712 205,761 489,285 571,010 549,309Federal Funds 137,816 153,991 0 0 0

Leased Space 2,030,720 924,813 1,614,386 1,614,386 1,914,386 *General Fund 552,649 365,661 537,467 537,467 812,585Cash Funds 4,424 0 0 0 0Reappropriated Funds 0 0 1,076,919 1,076,919 1,101,801Federal Funds 1,473,647 559,152 0 0 0



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


Capitol Complex Leased Space 1,748,238 1,523,539 1,791,099 1,644,398 1,644,398General Fund 917,747 820,273 967,193 887,974 924,516Cash Funds 82,374 34,614 0 0 0Reappropriated Funds 89,403 79,934 823,906 756,424 719,882Federal Funds 658,714 588,718 0 0 0

Utilities 8,889,274 9,211,210 9,852,343 9,852,343 9,852,343General Fund 7,419,718 7,738,013 4,445,843 4,445,843 5,153,987Cash Funds 0 0 0 0 0Reappropriated Funds 1,469,556 1,473,197 5,406,500 5,406,500 4,698,356

SUBTOTAL - (A) Administration 40,968,003 42,868,797 48,651,413 47,297,915 49,016,451FTE 445.9 441.5 424.3 424.3 424.3

General Fund 26,176,499 25,884,565 21,834,030 20,200,924 26,420,564Cash Funds 1,990,320 3,875,100 0 438,377 0Reappropriated Funds 8,398,572 9,505,777 26,817,383 25,581,427 22,595,887Federal Funds 4,402,612 3,603,355 0 1,077,187 0

(B) Special PurposeBuildings and Grounds Rental 982,870 1,032,638 1,037,754 1,045,496 1,045,496

FTE 6.4 6.5 6.5 6.5 6.5Cash Funds 982,870 1,032,638 1,037,754 1,045,496 1,045,496

State Garage Fund 586,345 740,640 740,640 740,640 740,640FTE 0.5 2.6 2.6 2.6 2.6

Reappropriated Funds 586,345 740,640 740,640 740,640 740,640



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


SUBTOTAL - (B) Special Purpose 1,569,215 1,773,278 1,778,394 1,786,136 1,786,136FTE 6.9 9.1 9.1 9.1 9.1

Cash Funds 982,870 1,032,638 1,037,754 1,045,496 1,045,496Reappropriated Funds 586,345 740,640 740,640 740,640 740,640

(C) Indirect Cost AssessmentIndirect Cost Assessment 0 0 261,679 106,755 266,024 *

Cash Funds 0 0 257,905 69,339 261,866Reappropriated Funds 0 0 3,774 37,416 4,158Federal Funds 0 0 0 0 0

SUBTOTAL - (C) Indirect Cost Assessment 0 0 261,679 106,755 266,024FTE 0.0 0.0 0.0 0.0 0.0

Cash Funds 0 0 257,905 69,339 261,866Reappropriated Funds 0 0 3,774 37,416 4,158Federal Funds 0 0 0 0 0

TOTAL - (3) Office of Operations 42,537,218 44,642,075 50,691,486 49,190,806 51,068,611FTE 452.8 450.6 433.4 433.4 433.4

General Fund 26,176,499 25,884,565 21,834,030 20,200,924 26,420,564Cash Funds 2,973,190 4,907,738 1,295,659 1,553,212 1,307,362Reappropriated Funds 8,984,917 10,246,417 27,561,797 26,359,483 23,340,685Federal Funds 4,402,612 3,603,355 0 1,077,187 0



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


(5) DIVISION OF CHILD WELFARE

Administration 5,268,844 6,086,921 5,590,028 5,767,255 5,757,556 *FTE 59.5 74.1 59.3 60.1 60.1

General Fund 4,231,127 5,025,757 4,632,576 4,848,565 4,838,866Reappropriated Funds 131,422 132,732 143,008 60,921 60,921Federal Funds 906,295 928,432 814,444 857,769 857,769

Continuous Quality Improvement 0 0 486,370 486,370 486,370FTE 0.0 0.0 6.0 6.0 6.0

General Fund 0 0 408,480 408,480 408,480Federal Funds 0 0 77,890 77,890 77,890

Training 6,476,009 5,993,646 6,561,539 6,659,417 6,659,417 *FTE 5.7 5.4 7.0 7.0 7.0

General Fund 4,297,885 3,462,477 3,514,376 3,583,920 3,583,920Cash Funds 37,230 37,230 43,191 52,162 52,162Federal Funds 2,140,894 2,493,939 3,003,972 3,023,335 3,023,335

Foster and Adoptive Parent Recruitment, Training,and Support 324,875 318,261 336,329 345,214 345,214

FTE 1.0 0.9 1.0 1.0 1.0General Fund 279,141 260,642 273,216 279,993 279,993Federal Funds 45,734 57,619 63,113 65,221 65,221



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


Child Welfare Services 356,472,975 366,259,431 359,022,375 356,839,393 359,997,756 *General Fund 186,658,878 183,969,665 189,225,568 189,586,650 191,102,664Cash Funds 67,489,254 73,251,886 66,715,388 66,744,552 67,376,225Reappropriated Funds 6,524,565 0 15,410,746 12,981,594 12,981,594Federal Funds 95,800,278 109,037,880 87,670,673 87,526,597 88,537,273

County Level Child Welfare Staffing 6,338,009 12,247,951 15,285,015 21,139,469 21,199,094 *General Fund 5,690,356 10,959,508 13,712,127 15,381,881 15,450,639Cash Funds 606,415 1,224,795 1,547,023 2,132,653 2,138,616Federal Funds 41,238 63,648 25,865 3,624,935 3,609,839

Permanency Services 0 0 0 232,500 232,500 *FTE 0.0 0.0 0.0 0.0 0.0

General Fund 0 0 0 232,500 232,500

Title IV-E Waiver and Evaluation Development 500,000 500,000 482,762 482,762 482,762General Fund 250,000 250,000 250,009 250,009 250,009Federal Funds 250,000 250,000 232,753 232,753 232,753

Title IV-E Waiver Demonstration 5,156,946 7,183,986 0.7 12,000,000 6,000,000 6,000,000Cash Funds 5,156,946 7,183,986 12,000,000 6,000,000 6,000,000

Family and Children's Programs 53,321,993 61,328,861 54,760,054 55,307,655 55,307,655 *General Fund 43,737,550 45,350,916 46,086,668 46,547,535 46,547,535Cash Funds 5,908,464 12,265,772 5,725,091 5,782,342 5,782,342Federal Funds 3,675,979 3,712,173 2,948,295 2,977,778 2,977,778



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


Performance-based Collaborative ManagementIncentives 7,514,206 4,273,992 4,500,000 4,500,000 4,500,000

FTE 0.8 1.0 0.0 0.0 0.0General Fund 1,733,307 1,500,000 1,500,000 1,500,000 1,500,000Cash Funds 5,780,899 2,773,992 3,000,000 3,000,000 3,000,000

Collaborative Management Program Administrationand Evaluation 0 311,211 348,945 350,516 350,516

FTE 0.0 0.0 1.5 1.5 1.5General Fund 0 311,211 348,945 350,516 350,516

Child Welfare Rate-Setting Methodology 0 0 300,000 0 0FTE 0.0 0.0 0.0 0.0 0.0

General Fund 0 0 300,000 0 0

Independent Living Programs 2,524,010 2,399,246 2,645,328 2,654,039 2,654,039FTE 3.4 4.0 4.0 4.0 4.0

Federal Funds 2,524,010 2,399,246 2,645,328 2,654,039 2,654,039

Federal Child Abuse Prevention and Treatment ActGrant 239,258 417,479 449,441 455,573 455,573

FTE 3.0 2.8 3.0 3.0 3.0Federal Funds 239,258 417,479 449,441 455,573 455,573

Community-based Child Abuse Prevention Services 8,307,263 8,065,422 0 0 0FTE 2.8 3.1 0.0 0.0 0.0

General Fund 8,307,263 8,065,422 0 0 0



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


Hotline for Child Abuse and Neglect 3,076,300 2,621,821 3,129,828 3,148,314 3,139,575 *FTE 4.9 5.0 6.0 6.0 6.0

General Fund 3,022,151 2,621,821 3,078,594 3,096,885 3,088,146Federal Funds 54,149 0 51,234 51,429 51,429

Public Awareness Campaign for Child Welfare 1,559,571 1,390,758 1,001,525 1,003,544 1,003,544FTE 0.7 0.8 1.0 1.0 1.0

General Fund 1,559,571 1,390,758 1,001,525 1,003,544 1,003,544

Interagency Prevention Programs Coordination 29,928 114,762 135,210 136,980 136,980FTE 0.1 0.0 1.0 1.0 1.0

General Fund 29,928 114,762 135,210 136,980 136,980

Tony Grampsas Youth Services Program 9,813,209 8,939,741 9,859,323 9,865,774 10,080,950FTE 3.3 4.1 3.0 3.0 3.0

General Fund 3,457,278 1,457,278 1,457,278 1,457,278 1,457,278Cash Funds 5,355,931 6,505,547 7,402,045 7,408,496 7,623,672Reappropriated Funds 1,000,000 976,916 1,000,000 1,000,000 1,000,000

Appropriation to the Youth Mentoring Services CashFund 0 1,000,000 1,000,000 1,000,000 1,000,000

Cash Funds 0 1,000,000 1,000,000 1,000,000 1,000,000

Indirect Cost Assessment 0 0 10,643,058 11,097,693 10,756,382 *Cash Funds 0 0 570,102 471,141 574,914Reappropriated Funds 0 0 26,231 474,402 31,073Federal Funds 0 0 10,046,725 10,152,150 10,150,395



FY 2015-16Actual

FY 2016-17Actual


FY 2018-19Request


TOTAL - (5) Division of Child Welfare 466,923,396 489,453,489 488,537,130 487,472,468 490,545,883FTE 85.2 101.9 92.8 93.6 93.6


TOTAL - Department of Human Services 600,398,299 620,565,662 639,803,637 663,489,808 666,553,291FTE 669.9 686.0 667.7 671.9 671.9





APPENDIX B: CASH FUND REQUEST FORINFORMATION

Following is the Department of Human Services’ response to the request for information concerningcash fund sustainability.



APPENDIX C: ORIGINAL RECOMMENDATIONSCONCERNING CHILD WELFARE LEGISLATION

ORIGINAL JBC STAFF RECOMMENDATION

Staff recommends that the Committee consider sponsoring legislation that:

• Removes language in statute allowing counties that participate in the CMP and ICM to elect tokeep their savings at the end of a fiscal year.

• Allows every county to keep up to 30.0 percent of its under-expenditures as determined by thecounty close out process and use the savings specifically to fund state approved prevention andintervention programs and services, including Title IV-E waiver interventions; the remaining 70.0percent of any under-expenditures will be available for surplus distribution.

• Allows for the transfer of any remaining under-expenditures in the Child Welfare Block and CoreServices allocations after county close out into a prevention and intervention services cash fundto be allocated by the Department to counties for the purpose of sustaining Title IV-E waiverinterventions; allow the Department to add new evidence-based interventions and preventioninitiatives to the list of approved interventions that can be funded from the cash funds. Authorizesspending authority through a separate line item in the Long Bill.

• Allows for the transfer of any unspent Medicaid General Fund appropriated to the Departmentof Health Care Policy and Financing for child welfare services, that remains after county close out,to the cash fund for Title IV-E waiver intervention sustainability.

• Requires reporting of intervention and prevention activities in Trails and requires an annualevaluation of outcomes and cost savings resulting from existing and newly added interventionsand prevention initiatives.

• For counties that are unable to increase local capacity through the above opportunities, provideeach Board of County Commissioners with the choice of asking the State of Colorado toadminister the child welfare system in its county if it is determined in the best interest of the countyand its children and families; allows the Department of Human Services to submit a supplementalbudget request for funding to fulfill the county’s request.

ORIGINAL DEPARTMENT OF HUMAN SERVICES PROPOSAL AND

The Department of Human Services respectfully requests that the Joint Budget Committee considersponsoring legislation that:

• Creates a cash fund into which $2.0 million General Fund is transferred and from which funds areallocated to counties that are developing programs and practices to reduce out of home placementsand to increase permanency;

• Changes the level to which counties are funded for foster care placements from 80.0 percent to90.0 percent;

• Changes the level to which counties are funded for congregate care placements from 80.0 percentto 70 percent, over three years; and

• Changes the child welfare allocation committee statute to:o Require that the allocation formula be outcome driven;o Grant the Executive Director of the Department the authority to establish the allocation

formula after considering CWAC recommendations (by May 31); ando Improve the balance between county and state appointed voting members.



The Department suggested the following upon review of amended JBC staff recommendations:

• Direct the Department to work with the State Board of Human Services to promulgate rule nolater than January 1, 2019 to establish a statewide level of care tool to approve and review allcongregate care placements.

• Change the level to which counties are funded for adoption subsidies from 80.0 percent to 90.0percent, in lieu of changing the level of funding for foster care placements.

COUNTY SUGGESTED MODIFICATION OF ORIGINAL JBC STAFF RECOMMENDATION

• Add language to statute allowing each small and medium sized counties to keep 5.0 percent of itsinitial allocation after mitigation in county close out process. Specify that these funds are to beused for the purpose of delivering state approved prevention and intervention programs andservices, including Title IV-E waiver interventions.

• All counties may retain up to 30.0 percent of annual allocation.

JBC Staff FY 2018-19 Figure SettingDepartment of Human Services

(Executive Director’s Office, Office of Operations,

Division of Child Welfare)

Presented by:Robin J. Smart, JBC Staff

February 15, 2018

2

Office of Operations(Page 34)

Executive Director’sOffice

(Page 10)

Division of Child Welfare(Page 43)

Agencies Included in Staff Figure Setting Document

3

Overview

Staff Recommendation$666.6 million total funds

$374.2 million General Fund671.9 FTE

Department Request$663.5 million total funds

$365.3 million General Fund1,452.4 FTE

5 Decision Items(includes decision items, budget amendments, and Governor’s placeholder)

1 Placeholder, Governor’s Office 4 Department Requested Changes

4

Decision Items Affecting Multiple Divisions (p. 5)

Change Requests R24 Provider Rate Increase (pending Committee action,

common policy) (p. 5) BA10 Indirect Costs Technical Adjustment (p. 6)

(includes potential legislation)

5

(1) Executive Director’s Office (p. 10)

Change RequestsNone

Line Items, Base Appropriations, and Other Changes□ (A) General Administration (p. 11-30)□ (B) Special Purpose (p. 30-42)□ (C) Indirect Cost Assessment (p. 32-33)

6

(3) Office of Operations (p. 34)

Change Requests(None)

Line Items, Base Appropriations, and Other Changes□ (A) Administration (p. 35-42)□ (B) Special Purpose (p. 39-41)□ (C) Indirect Cost Assessment (p. 41-42)

7

(5) Division of Child Welfare (p. 43)

Change Requests□ R4 County Child Welfare Staff, Phase 4 (p. 45)□ R16 Promoting Permanency (p. 47)□ Governor’s $2.0 million Child Welfare Services

Placeholder (p. 51) (includes potential legislation)

Line Items, Base Appropriations, and Other Changes□ (5) Division of Child Welfare (p. 58-78)

8

Long Bill Footnotes and RFIs (p. 79)

Long Bill Footnotes□ 2 Recommendations (p. 79)

Requests for Information□ 9 Recommendations (p. 79)

Presented by:Robin J. Smart, JBC Staff

February 15, 2018

JBC Staff FY 2018-19 Figure SettingDepartment of Human of Services

(Executive Director’s Office, Office of Operations,

Division of Child Welfare)

dhs figure setting fy 2018-19 finalleg.colorado.gov/sites/default/files/fy2018-19_humfig1.pdfstaff...

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