DAM!or…Where the Heck are Our Files?

#11NTCdam

Bill SwerseyExec. Dir. Digital MediaAsia Society

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Flickr/Marcin Wichary

Assets

Flickr/miggslives

Flickr/© rcp 251010 a0028

Flickr/captcreate

Where Are They?

All Over the Place!

Shiruken343

Flckr/Blude

Flickr/techwithtodd

Flickr/Robert Scoble

flickr/laughingsquid

Flickr/teclasorg

Flickr/jon_a_ross

Need to Manage

Flickr/ricardo266

Flickr/kingstonlibrary

There is No One Solution

• Size of Institution• Budget?• Is there an archivist/librarian?• What Kind of Assets?• How Many?• Only Digital or Analog too?• Need to Distribute: Affiliates, Press

Local vs. Hosted

• Ideally: Both– Local = quick access– Sync offsite for security

• The Cloud?– Many Companies– DIY w/ Amazon S3 or other storage

What to Save?

• Everything?• Production Assets (finished) only?• Assets you think will be valuable?• How to decide?

– Storage is cheap, but…– You need to catalogue everything

• MetaData – critical, but takes a lot of work

© Dirck Halstead – UT Center for American History

DAM Software

• Extensis.com - Portfolio• MerlinOne.com• Canto.com – Cumulus• CollectiveAccess.org – open source

Hosted DAM

• Razuna.org, Razuna.com• carbonite.com• crashplan.com• mozy.com• photoshelter.com – used by many pro

photogs• merlinone.com

DIY?

• Open Source and/or Sync your storage• Amazon S3: 1TB = $100/month

– Add a free GUI like Cloudberry or Dragondisk

• dropbox.com – 2 GB free; 50GB, $9.99/month• Microsoft Windows Live Skydrive – 25GB Free

– skydrive.live.com

What Can You Do Now?

• Start with something– One kind of asset– One small workgroup

• Naming convention– 110318_hillary_clinton.mov

• Get support from management• If you are not the best person – who is?

– Organized, good communicator

Resources

• http://digitalassetmanagementnews.org/• http://www.hsconferences.com/dam.aspx• http://anotherdampodcast.com/• http://www.drobo.com/support/

best_practices.php• http://blog.merlinone.com/

Stay in Touch

• This Presentation - http://slidesha.re/fP2D5f• bswersey@asiasociety.org• bill@swersey.com • @swersey

– #digitalassetmanagement; #dam

• DAM NTEN Affinity Group– http://groups.nten.org/DAM