District No. 1 - Ronald Williams District No. 2 - Rusty DePratter District No. 3 - Bucky Nash District No. 4 - Stephen E. Bailey District No. 5 - Scarlet P. Frisina

•June 4, 2013

Dear Sports Advisory Committee Member:

A meeting of the Sports and Recreation Advisory Council has been scheduled on Monday, June 10, 2013 commencing at 6:00 p.m. in the Coach's Building located at the Southside Recreation Complex, 1114 SW Kuhn Road, Lake City, Florida 32025.

Attached is an agenda relative to the above stated meeting for your review.

By copy of this letter, the Lake City Reporter will be notified of the scheduled meeting.

;r:;a.7?~ Mario A. Coppock

XC: Dale Wimams, County Manager Board of County Commissioners Marlin Feagle, County Attorney Patrick Weaver, Web Designer Todd Manning, Network Specialist Penny Stanley, Administrative Secretary Lake City Reporter Sports and Recreation Advisory Council File Outgoing Correspondence

BOARD MEETS FIRST THURSDAY AT 7:00 P.M.

AND THIRD THURSDAY AT 7:00 P.M.

P 0 . BOX 1529 LAKE CITY, FLORIDA 32056-1529 'Y PHONE (386} 755-4100

SPORTS AND RECREATION ADVISORY COUNCIL SOUTHSIDE RECREATION COMPLEX

COACH'S BUILDING 1114 SW KUHN ROAD

LAKE CITY, FLORIDA 32025

AGENDA

JUNE 10, 2013

6:00 P.M.

INVOCATION

PLEDGE TO U.S. FLAG

SCARLET FRISINA, CHAIRPERSON:

DISCUSSION AND ACTION ITEMS:

(1.) APPROVAL OF MINUTES FROM TUESDAY, MAY 28, 2013 SPORTS ADVISORY COUNCIL MEETING.

(2.) RECOMMENDATIONS TO IMPROVE RECREATION COMPLEX SECURITY

(3.) RECOMMENDATIONS TO REPLACE LED ENTRANCE SIGN AT SOUTHSIDE RECREATION COMPLEX (BASCOM NORRIS ENTRANCE)

(4.) REVIEW OF COUNTY IMPOSED $15.00 (PER GAME) TOURNAMENT FEE (SHOULD FEE BE INCREASED? TO $25.00?)

PUBLIC COMMENTS

ADJOURNMENT

Columbia County Sports and Recreation Advisory Council

Minutes of May 28, 2013

The meeting was held at the Southside Recreation Complex in the Coaches' building at 6:00 p.m. The meeting opened with prayer by Commissioner Frisina and the Pledge to U.S. flag.

Commissioner in Attendance: Scarlet Frisina

BCC Staff in Attendance: Dale Williams, County Manager Clint Pittman, Landscape/Parks Director Mario Coppock, Recreation Director Lawrence Wilson, Radio Communication Technician Carolyn N. Baker, Office Manager

Agenda Commissioner Frisina thanked everyone for attending the meeting. Commissioner Frisina asked ifeveryone had time to review their agenda. Item 3 would be the first item discussed. No comments were offered.

County Manager Dale Williams explained the purpose of the meeting:

Explanation ofVision - The county provides facilities for sports programs. The committee members provide structure and submit budget requests. The BOCC believes the organizations who run the facilities should make the day to day decisions in lieu oftbe BOCC.

Mr. Williams advised the committee that they will be an Advisory Board only and they must comply with the Sunshine Law. All meetings have to be publicized and meetings are open to the public. The community centers are part of this council because some of the centers have recreational facilities. Mr. Williams said this meeting is to get the advisory council organized and to get things in place for the upcoming budget.

Stan Batten asked how often the advisory committee will meet. Mr. Williams said that would be addressed when the By-Laws are discussed. Mr. Williams advised everyone that the By-Laws are standard. However, he felt that the secretary's position needs to be clarified in the By-Laws.

Commissioner Frisina called Roll: Richardson Community Center, Mario Coppock, Lulu Community Center, absent, Ft. White Community Center, absent Mason City Community Center, Harry Dicks Springville Community Center, Gloria McIntosh

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Winfield Community Center, Pam Hart Deep Creek Community Center, Velma Livingston Westside Community Center, Stan Batten Lake City/Columbia County Youth Baseball, Tad Cervantes Columbia Girls Softball, Chad Padgett Columbia Youth Soccer, Scott Everett Columbia Youth Football, JeffTyre Ft. White BabeRuth Baseball, Absent Bethlehem Community Center, Absent

Review and Approval of Columbia Countv Sports and Recreation Advisory Council Bv-Laws Commissioner Frisina requested a motion from the floor to accept By-Laws with clarification in the secretary's responsibilities. Motioned by Chad Padgett. Seconded by Stan Batten. The motion carried unanimously.

Selection of Vice Chair to the Sports and Recreation Advisory Council Commissioner Frisina requested a motion from the floor to accept nominations for Vice Chair. Motion by Chad Padgett to nominate JeffTyre. Seconded by Scott Everett. The motion carried unanimously.

Selection of Secretary to the Sports and Recreation Advisory Council Commissioner Frisina requested a motion from the floor to accept nominations for Secretary. Motion by Chad Padgett to nominate Scott Everett. Seconded by JeffTyre. The motion carried unanimously.

Mr. Williams said the frequency ofmeeting will be on the next agenda.

Security System - Southside Recreation Complex Mr. Williams explained that a lot of money has been spent on these facilities and we need to find ways to protect our public assets. Mr. Williams stated we need to find a reasonable means of security at the sports complexes as well as the community centers. Scott Everett said since Security Safe put cameras up a few months ago, along with the lights going out at a certain time, they have not had any vandalism. Mr. Williams said further discussion will be on the next agenda. Lawrence Wilson gave his cell number (386-623-3616) just in case someone had any questions regarding security prior to the next meeting.

Replacement of Entrance Sign - Southside Recreation Complex Mr. Williams said the entrance sign was not working. The vendor moved and a judgment was filed against him. Mr. Williams asked everyone to review the infonnation in their package on the electronic sign prior to the next meeting. The cost ofthe sign is $28,000.00. A recommendation regarding the sign will be placed on the next meeting agenda. Clint Pittman explained to everyone, in detail, the description of the sign. Commissioner Frisina asked Clint to have a rendition of the sign at the next meeting.

Commissioner Frisina set the next meeting date for Monday, June 10th at 6:00 p.m.

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Public Comments JeffTyre asked if the property on Lake Jeffery could be used again for football practice. Mr. Williams stated the problem with the usage is there are not restroom facilities or water. Clint Pittman said there is a water irrigation well and he would have to set-up a mowing maintenance schedule. Mr. Williams said this is an item for future discussion: practice facilities and open play.

Gloria McIntosh said it would be wonderful if they had a practice field. Also, BOCC use to budget $1,000 each year to each community centers. Springville Community Center used that money to help purchase playground equipment.

Margie Mark.ham asked that a call is placed to those individuals who were absent from the community centers.

A gentleman asked ifall meetings were open to the public. Response was yes.

Commissioner Frisina accepted a motion from the floor to adjourn. Motioned by Pam Hart. Seconded by Scott Everett. The motion can-ied unanimously. (6:50 p.m.)

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f

April 30, 2013

MEMO

TO: Harvey Campbell

FR: Dale Williams

RE: Entry Sign - Southside Recreation Complex

As you are aware, the LED sign project on the Bascom Norris Connector entrance to the Southside Recreation Complex has been a failure. Low bid does not mean ·good". All funds expended have been lost unless the judgement against the s ign company pays in the future.

It is now time to revisit the project or to cancel it. I have attached a memo from Kevin Kirby regarding the project. I am interested to know the current opinion of the TDC board on this project. Should the TDC wish to continue with the project it will be necessary to address the purchasing requirements. I am of the opinion the project will require bids.

DW/pcs

XC: Board of County Commissioners Kevin Kirby Lisa Roberts Clint Pittman Ray Hill Outgoing Correspondence

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MEMORANDUM

TO: Dale Williams, County Manager

FROM: Kevin Kirby. Operations Managy'i

DATE: April 15. 2013

SUB.JECT: Entry Sign at Southside

ft has rnme to my attention that we need to replace the sign at the Southside. I would like to replace the top sign with the Sandblasted sign with the co mplex name with the LED message board mounted under it. The LED portion of the s ign is manufactured by Daktronics, an American made company that has the parts and service available with five years Product Assurance. Action Signs and Graphics was the low bidder on the sandblasted signs and have St!veral of the same LED s igns here locally and the set up to install and maintain their product. Please see the attached photo and spec sheet for the LED portion of the sign in question. That it is my recommendation that we use Action signs and Graphics to install the new Southside entry sign. The new set up would be a two s ided sandblasted sign at the top with complex name, mounted under it would be the two sided LED portion both of which will be on two powder coated steel poles. For the budget purposes not to exceed $28,000 this would be what needed to install this project. Please keep in mind there will be a yearly cost associated with the programming software portion of the LED sign. which is basically a cell phone bill for a wireless programming uf the sign. This cost is minimal and depends on what provider we use.

If you should need to discuss. please contact me.

130AAD MEET<; FIR S T THURSDAY AT 7 '10 PM

MJD 1 HlflO fHUR SOAY AT 7 00 PM

.,.!' 1) oox 1529 ' LAKE CITY. FLORIDA 32056-1529 PHO NE (386) 755-4100

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Reference: Columbia County Ship date shall be established at time or order acceptance

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Rear Front Only Quick Connects External to Display 10 Automatic, Scheduled. or Manual 70 degrees horizontal x 30 degrees vertical 70 degrees Horizontal x 30 degrees Vertical Unpackaged 120 lbs per display; Packaged 220 lbs per display UL,cUL,UL-Energy Verified.FCC

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eolum.i.ia eoww, TOURIST DEVELOPMENT COUNCIL

263 NW Lake City Avenue Lake City, Florida 32055

Telephone: 386-758-1312 Fax: 386-758-1311

Harvey Campbell Paulette M. LordExecutive Director Tourism Marketing Director May 8, 2013

MEMORANDUM

TO: f\.. Dale Williams FROM: ~ Harvey Campbell, Tourist Development Department SUBJECT: Entry Sign - Southside Recreation Complex

In response to your memo of April 30, 2013, relating to the entrance sign at the Southside Recreation Complex, you requested an opinion of the Tourist Development Council of its interest in moving forward to replace the existing structure.

I have spoken with most of the board either in person or by telephone and the response has been unanimous that not only do they support moving forward with the projected $28,000 bid process, they also expressed the opinion they had already approved replacement of the sign during the joint Board of County Commission/TDC meeting on Tuesday, Jan. 15, held at Florida Gateway College.

In the proposed expenditures there is an allocation for $100,000 from the TDC portion of the project which was identified as "Landscaping, Signs, etc." As proposed in the Southside Sports Complex Improvements rendering, the layout includes a visual of the main entrance, including a sign and landscaping.

The opinion of the TDC board is to move forward with the replacement of the existing sign.

Proposed Southside Recreation Complex Improvements

lmprov,m,nt TDC Minimum RKrution Toumam,nt Comm,nn RKr!ation Comm,nn Logue

Ne-!ds Nttds NH<b D&ription

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