does you day seem a raging fire? does your world feel perpetually on fire? time management – dave...
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Does you day seem a raging fire?
Does your world feel perpetually on fire?
Time Management – Dave Kilmartin
And you’re running around putting them out?
And that your day is spent constantly putting those fires out?
What do you do when everything’s an alarm?
How do you navigate your day when everything is an alarm?
Your Goals?
Q2 Planning
Urgent Not UrgentIm
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7 Habits of Highly Effective People
Q2 Planning
Urgent Not Urgent
CrisesDeadlinesProblems
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
Q2 Planning
Urgent Not Urgent
CrisesDeadlinesProblems
ProximatePressingPopular
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
Q2 Planning
Urgent Not Urgent
CrisesDeadlinesProblems
ProximatePressingPopular
PleasantWater Cooler
Solitaire
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
Q2 Planning
Urgent Not Urgent
CrisesDeadlinesProblems
PreventionOpportunities
ProximatePressingPopular
PleasantWater Cooler
Solitaire
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
Q2 Planning
Urgent Not Urgent
CrisesDeadlinesProblems
PreventionOpportunities
ProximatePressingPopular
PleasantWater Cooler
Solitaire
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
ProcrastinationIdentify it
• Identify one activity you are currently putting off needlessly and want to start doing
Understand it
Ask yourself what feelings (A) are supporting the procrastination.
Then ask yourself what behaviours (B) are contributing to the procrastination.
Finally ask yourself what thoughts (C) are contributing to your procrastination.
Procrastination – tips to tackle
By identifying the trigger for procrastination you can begin to change it.
• When A is the problem, relaxation and other stress management techniques may enable you to sit with the feeling and proceed with the task.
• When the difficulty is at B, use rewards to encourage the behaviour that you are avoiding, make it worthwhile to complete it.
• Finally when C is the problem, substitute your negative thoughts that are causing the procrastination with positive self talk.
To-do Lists are so 1900’s
• Task List scrapped,
• All tasks take…time!!
• So schedule them on your calendar!
Do You Ever Feel Like This?
Insert
Video
Pareto – The 80/20 Rule
• Italian Economist
• Your clothes
• Your time
Pareto Principle Exercise
• What’s in your 20% piece of the pie?
Interactive
The Myth of Time Management
• Time management –Task lists
–Usually urgencies only
TIME KEEPS MARCHING
ON
The Myth of Time Management
The Myth of Time Management
The Myth of Time Management
168
Column I:List the amount of time you spend in weekly activitiesin hours
Column II:Multiply your recurring daily activities by five(weekdays) or seven (weekly) to estimate the number ofhours you engage in these recurring activities in a week
Class time ______ Commuting/Travel time (multiplied by 5=) ______
Study Time ______ Meal preparation/eating (multiplied by 7=) ______
Employment ______ Personal care (multiplied by 7=) ______
Family ______ Sleep (multiplied by 7=) ______
Exercise ______ ______
Regularly scheduled functions ______ ______
Socializing with friends ______
Leisure activities, clubs, hobbies, etc ______
Chores and Errands ______
Other ______
Total A: ______ Total B: ______
Total A + B= Total C: ______ hours
There are 168 hours in a week. Subtract Total C from 168 = _____ Uncommitted hours (168 - total C)
Making your schedule
Academic Calendar:• Be familiar with it !• Enter important dates –mid
term/exams/holidays• Enter dates for
assessment/papers/projects/social activities • Post up where you will see it every day
Get Above the Trees• Block out time
–Monthly check in–Block out
WEEKLY time• Particularly
Sunday & late Friday
COMMIT TO IT!
MagnetGoals
• List 100 things to do–Goals
–Dreams
–Wishes
• History of the Future
• IDENTIFY MagnetGoals
MagnetGoals
• List 100 things to do–Health–Money–Relationships–Travel–Life-long Learning
• History of Future
MagnetGoals
• Let rest for 2-3 days
• Re-read and identify for “MagnetGoals”
These are your 20%!
MagnetGoals
• Road Map– Goal
– What?
– When?
– Allies & Resources
– Obstacles?
– Who can help?
– Coach or Accountability
FREEBIE Tool #7 :: Scotty Technique
Under promise
over deliver
FREEBIE Tool #8 :: Unplug Your PC
Incredibly increases
focus
TOOL #3 :: Managing Up
When all priorities are top priorities… what do you do?
TOOL #3 :: Managing Up
• List current tasks
• List all new tasks
Individually, all of them look “top” priority, don’t they?
TOOL #3 :: Managing Up• List current tasks• List all new tasks
Individually, all of them look “top” priority, don’t they?
• Ask for guidance
Don’t let the simplicity fool you!
TOOL #4 :: Report Card
• List tasks
• Rank A, B, C
• Refine rank 1, 2, 3
• BUT when all priorities are top priorities…what do you do?
Exercise: Personal
1. Choose “Managing Up” or “Report Card”
2. List out “top” priorities
3. Prepare for your boss or circle what you’re “graded” on