dokÜman ve İŞlemlerİ İlİŞkİlendİrmek
DESCRIPTION
SAP FORUM İstanbul 2014 OPENTEXT SAP Document Access by OpenText ile tüm doküman ve verilerinizi SAP sistemindeki iş süreçleriniz ile ilişkilendirebilirsinizTRANSCRIPT
SAP FORUM İSTANBUL 2014Basit Düşün Fark YaratDoküman ve islemeri iliskilendirmekWaldemar KotOpenText
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 2
OpenText SAP Suite 2014
ArchivingSecure, compliant, cost-efficient storage of information
Document Access360 degree information access
Employee File Mgmt
Automate HR File administration and enable self service
scenarios
Invoice Management
and OCR
Minimize data capture effort and
human intervention
Streamline accounts payable
processes
Extended ECM
Best-of-breed ECM with unique SAP integration and
process support.
Enterprise Records Management
Travel ReceiptsMgmt & OCR
Automate receipt handling and
streamline expense management
process
Digital Asset Management
Optimized management of
rich media assets
Integrate media into marketing
communications
Document Presentment
Automate document generation and
personalization (e.g. billing)
SharePoint Services for
Extended ECM
Collaborate and work with SAP
related content in Microsoft
SharePoint.
Information Governance for
SharePoint Content.
Portal Site & Portal Content ManagementPowerful Intranet/
Extranet, document mgt, collaboration,
authoring and publishing
embedded into SAP NetWeaver Portal
and Enterprise Workspaces
Document Presentment
add onBusiness
Correspondence
7 8
C o n t e n t - E n r i c h e d B u s i n e s s P r o c e s s e s e n a b l e T r a n s f o r m a t i o n
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 3
Challenges for the Business and IT –Stretched between Business Imperatives
IncreaseProductivity
Reduce TotalCost of Ownership
Business demands that TCO be reduced, but that IT innovation increase (do more with less)
Legacy systems are costly to maintain, but the aged content must remain accessible
Storage and infrastructure costs are spiraling, but business needs knowledge storage to operate
About 90% of all business content is unstructured—driving higher content handling costs
Operating costs and cost per transaction is too high and affects profitability
Business continuity and compliance are at risk due to problems handling unstructured content
Be Compliantand reduce Risk
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 4
OpenText Archiving for SAP Solutions –Document Archiving
Start processes -Incoming & desktopdocuments
Optimize processes -Retrieve documentsanytime, anywhere
Archive processes –Print lists & outgoing documents
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 5
OpenText Document Access for SAP Solutions
SAP
CR
M
SD
SAP
PLM
MM
Exte
rnal
Con
tent
SAP
SRM
FI
Stan
dard
func
tiona
lity
Process-Oriented Grouping of Content
Exte
nds
stan
dard
Arc
hive
Link
Document Access for SAP Solutions… access to all content for SAP users
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 6
Document Access – Business Process View (360°)
information on the business object
call SAP Transaction
Integration of Emails
integration of paper flow
Integration of SAP printout
displayoriginal document
integration of office documents
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 7
Document Access - ArchiveLink PLUS Full Text Search (WebDynpro UI)
Full text search combined with attributes
Include document attributes in search
Search template
SAPgui and WebDynpro UI
Full text search for ArchiveLink documents
Business object attributes for targeted access
Document abstract and thumbnail
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 8
OpenText Document Access –Integration of Archived Data in Virtual Folders
Offline Data
Online Data
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 9
Typical Business Document Scenarios
Accounts PayableReduce Costs Per TransactionSupport Shared Service Centre approach
Accounts ReceivableSpeed up payment collectionIncrease profitability by reducing day sales outstanding and bad debts write-offs
Customer ServicesAccess all customer related documentation swiftly and accuratelyProvide view of all customer interactions to increase revenue and improve relationships
Human ResourcesReduce operating cost by eliminating manual paper handling processesProvide employee self-service
Order ProcessingFaster processing of incoming orders for competitive advantage
Your Business Document Scenario …
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 10
Access to ALL documents from SAP and non-SAP
Contract Dunning Letter
Dispute
FriendlyReminder
Emails
Order
Order Confirmation
ShippingNote
ProductDocumentation
Certificates
ClearancePapers
FreightDocuments
DeliveryNote
PricingInvoices
OpenText xECM for SAP
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 11
OpenText xECM for SAP: Content Workspaces
SAPBusiness
Object
Roles
Data
Transactions
Events
Content-Enriched Business Processes
Content
Business Object
Folder StructuresMeta Data
Customer ABCID 4711Date 21.12.2009Status ProspectOwner Meier
Folder 1Folder 2
Sub Folder 1Sub Folder 2
Sub Folder ASub Folder B
Folder 3
Relations
Collaboration
Roles & Policies
Content LifecycleWorkflows
Documents
Con
tent
Wor
kspa
ces
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 12
360°View on Vendor and related Purchase Orders
ECM workspaces with folders, documents and correspondence
Sourcing / RFx projects
Purchase Orders
SAP Vendor Folder
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 13
Vendor Workspace in Extended ECM Web UI
Extended ECM workspace for vendor AluCast
Vendor KPIs based on SAP
data
Related MaterialsTransparency on all changes –e.g. changed or new
documents
Standardized filing structure include SAP- and NON-SAP documents
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 14
Purchase Request (PR) Workspace in SAP GUI
Brochure about CNC machine is attached to the PR
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 15
Sourcing Project Workspace – Tender Management
Project metadata
Standardized Folder Structures with all related
content
Project Type
Roles and Users assigned to the Sourcing
Project
Default tasks list predefined for this analysis type
Related Vendors
Project Phases / Milestone
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 16
Extended ECM in Microsoft Windows Explorer®
Windows Integration of Extended ECM
Full ECM capabilities with document preview, document edit in MS Office,
versioning, audit, metadata, etc.Complete SAP hierarchy (e.g. FLOC, EQUI) is
automatically available as Windows folder structure
Windows & Office
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 17
Alternative Access via Desktop, …Executive Assistant
Drag & DropE-Mails from Outlook to
Workspacesof Extended ECM
Customer Workspace
Full ECM capabilities with document preview, document edit in MS Office, versioning, audit, metadata, available in MS Outlook
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 18
or Microsoft SharePoint
Extended ECM Documents (also
ArchiveLink documents)
Extended ECM Sidebar with SAP Data
Business Relationships to other Extended ECM
Workspaces
© 2014 SAP AG or an SAP affiliate company. All rights reserved.
Teşekkürler – Thank You!Contact Information:
Waldemar KotPrincipal Solutions [email protected]+48 781 12 09 73