Download - August 5 2013 Complete Agenda
-
8/22/2019 August 5 2013 Complete Agenda
1/115
MAYORANDCITYCOUNCILREGULARSESSION
Monday,August5,20136:00P.M.AGENDA
1. CALLTOORDER2. PRAYERANDPLEDGE3. APPROVALOFMINUTES
A. RegularSession#13datedJuly15,2013
B. WorkSessiondatedJuly30,2013
4. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCILA. CouncilStandingCommitteeDraftAgendasfortheWeekofAugust12,2013
5. CONSENTAGENDAA. RequestApprovaltoServeBeerandWineatBayShoreBashBlockParty
B. PrivateEventApprovalRequestforHolySaviorBlessingoftheWatersAugust15,2013
C. 3YearPrivateEventApprovalRequestfor9/11ParadeofBrothersSeptember11,2015
D. 3YearPrivateEventApprovalRequestforMidAtlanticSurfFishingTournamentOctober13,2015
E. 3YearPrivateEventApprovalRequestforFreeStateCorvettesOctober1618,2015
F. BidAwardRecommendationforthe51stStreetWellHouse
G. BidAwardRecommendationfortheFY2014StandbyGeneratorMaintenanceContract
H. BidAwardRecommendationforthe3YearHVACMaintenanceContract
I. BidAwardRecommendationforthe3YearFireAlarmMaintenanceandInspectionContract
J.
Requestto
Approve
Repair
of
Generator
Transfer
Switch
K. RequesttoApproveRepairofConventionCenterCoolingTowerChillers
6. MISCELLEANEOUSREPORTSANDPRESENTATIONSA. PrivateEventApprovalRequestforTallShipVisitandMemorandumofUnderstanding
7. PUBLICHEARINGS8. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
A. RequestApprovaltoPlaceFenceonTownRightofWaypresentedbyRussellJones,
EngineeringManager
B.
ConditionalUse
Request
for
aShopping
Center
District
to
permit
water
related
recreational
activitywithamaximumtotaloftwenty(20)devices:standuppaddleboards,kayaks,and
pedalboatsatthelocationlocallyknownas45thStreetVillage,LLC
Applicant: MikeHricik/44THStreetWatersports
9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITORA. ResolutionApprovingtheApplicationandReceiptofFinancingforCommunityLegacyProjects
-
8/22/2019 August 5 2013 Complete Agenda
2/115
MayorandCityCouncilRegularSessionAgenda August5,201310. COMMENTSFROMTHEPUBLIC
Anypersonwhomaywish to speak on anymatter at the Regular Sessionmay be heard duringCommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.
11. COMMENTSFROMTHECITYMANAGERA. ReviewoftentativeworksessionagendaforAugust13,2013
12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL13. ADJOURN
-
8/22/2019 August 5 2013 Complete Agenda
3/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
3 APPROVAL OF MINUTES
A. Regular Session #13 dated July 15, 2013B. Work Session dated July 30, 2013
-
8/22/2019 August 5 2013 Complete Agenda
4/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
4 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
A. Council Standing Committee Draft Agendas for the
Week of August 12, 2013
-
8/22/2019 August 5 2013 Complete Agenda
5/115
OceanCity,Maryland
PoliceCommission
Agenda
August12,20139:00AM
PSBBuilding,6501CoastalHighway
1. Callto
Order
2. ApprovalofMinutesoftheJuly10,2013Meeting
3. DiscussionofFourWheelScootCoupe
4. UpdateonHighwaySafetyandEnforcement
5. DiscussionofRoute50DrawbridgeOperationDuring4thofJuly
6. ECD/TaserUpdate
7. ReportonBoardwalkCrimeStatistics 2010toDate
8. Adjourn
-
8/22/2019 August 5 2013 Complete Agenda
6/115
TourismCommissionMeeting
Agenda
3p.m.
Monday,August12,2013
Room214
Convention
Center
1) IntroductionofOCPDChiefRossBuzzuro
2) WineinthePark ChrisNokes
3) EnhancedCVB
membership
listings
and
ad
serving
on
ococean
MGH
4) EquationResearchdiscussionTourismDirector
5) Updatesfromorganizations
-
8/22/2019 August 5 2013 Complete Agenda
7/115
OCEAN CITY, MARYLANDRECREATION & PARKS COMMITTEE
Tuesday, August 13, 20134:00 P.M.
Northside Park Community Room
AGENDA
1. Call to Order and Attendance
2. Approval of Minutes of July 9, 2013
3. Tall Ship Event Update
4. New Private Special Events
5. Other Business
6. Adjournment
P:Tom/Rec & Parks Committee Meeting Agenda 8-13-2013
-
8/22/2019 August 5 2013 Complete Agenda
8/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAA. Request Approval to Serve Beer and Wine at the Bay
Shore Bash Block Party
-
8/22/2019 August 5 2013 Complete Agenda
9/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerRE: Bay Shore Bash Block PartyDATE: July 31, 2013
ISSUE(S): Request by Bayshore Court residents to allow temporary closureof the cul-de-sac at the end of Bayshore Drive for annual blockparty.
SUMMARY: The Bay Shore Bash is an annual event that is scheduled forSaturday, August 31, 2013. Event coordinators are requestingpermission to close the cul-de-sac at the end of Bayshore Drive,to serve alcohol and to have a Disc Jockey for entertainment.
C-1102 of the Town Charter provides that the Town shall havecontrol of all public ways. Authorization to temporarily close astreet requires permission from the Mayor and Council.
FISCAL IMPACT: Not applicable.
RECOMMENDATION: Approve request.
ALTERNATIVES: Do not approve.
RESPONSIBLE STAFF: David L. Recor, ICMA-CM, City Manager
COORDINATED WITH: Department of Public Works
ATTACHMENT(S): Email from Randy Kephart, Resident, Bayshore Court
Agenda Item # 5A
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
10/115
1
Diana Chavis
From: Randy Kephart
Sent: Tuesday, July 09, 2013 1:38 PM
To: Diana Chavis
Subject: Bayshore Blockparty
Diana,
We are planning to have our annual Bay Shore Bash block party on Labor Dayweekend, Saturday 08/31/13.
We are requesting permission from the Town of Ocean City to close the Cul-de-sac attheend of Bayshore Court from 12 noon thru 8PM. As in previous years we are alsorequesting permission for alcohol and a Disc Jockey.
We are requesting to be added to the council meeting agenda in August.We will be represented by Linda Zwirlein.
Can you please respond if we will be placed on the docket for this meeting.We will also need information as to the day and time of the meeting.
Thank you.
Randy
Kephart608BayshoreCourtUnit1
Office:3017979146
Cell:3015736951
-
8/22/2019 August 5 2013 Complete Agenda
11/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAB. Private Event Approval Request for Holy Savior Blessing
of the Waters August 15, 2013
-
8/22/2019 August 5 2013 Complete Agenda
12/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: St. Mary/Holy Saviors Blessing of the WatersDATE: July 30, 2013
ISSUE(S): Request approval of the St. Mary/Holy Saviors Blessing of theWaters event on August 15, 2013
SUMMARY: This is a procession of approximately 50 participants, beginningat 6pm, from Holy Savior Church, located at 17th Street andPhiladelphia Avenue, to the beach at 17th Street. A smallceremony at the beach will be held lasting about 30-minutes.
FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures.
RECOMMENDATION: Approve as presented.
ALTERNATIVES: Do not approve.
RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator
COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with OCPD.
ATTACHMENT(S): 1) August 2013 Calendar2) Cover Sheet3) Application
Agenda Item # 5B
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
13/115
Sun Mon Tue Wed Thu
1
4
SE Sundaes in the ParkPE - OC CruzersPE OC BeachlightsPE Northside Park Fireworks
5
PE BeachFireworks
6
PE Beach Fireworks7
SE Concerts onthe Beach
8
11
SE Sundaes in the ParkPE OC BeachlightsPE Northside Park Fireworks
PE Plein Aire
12
PE BeachFireworks
13
PE Beach Fireworks14
SE Concerts onthe Beach
15
PE SurfersHealingPE Blessing
of the Waters -TENATIVE
18
SE Sundaes in the ParkPE - OC CruzersPE OC BeachlightsPE Northside Park Fireworks
19
PE BeachFireworks
20
PE Beach Fireworks21
SE Concerts onthe Beach
22
25
SE Sundaes in the ParkPE OC BeachlightsPE Northside Park FireworksPE Soccer Resort Beach Tourn.
26
PE BeachFireworks
27
PE Beach Fireworks28
SE Concerts onthe Beach
29
August
-
8/22/2019 August 5 2013 Complete Agenda
14/115
Ocean City Special Events Private Events
Name of Event: St. Mary/Holy Saviors Blessing of the Waters New Event: Yes
Date of Event: Thursday, Aug. 15, 2013
Date Application Received: July 2, 2013 Application Fee Paid: Yes/$25.00
Date Returned from All Departments: July 22, 2013 Total Cost to Town: No Foreseeable Costs
Things to Note:
This event would consist of a procession from Holy Savior Church to the Boardwalk and beach at 17thStreet. There would be a small ceremony with prayers being said and songs being sung.
The event would take place from 6pm-7pm
There would be no set-up or breakdown for this event.
The event is rain or shine.
Expected number of participants is 50 with a possibility of 10-20 spectators.
Comments from Department Representatives:
OCPD Officers from shift will be assigned to 17th Street beginning at 5:45 pm to assist.
RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.
BEACH PATROL, FIRE MARSHAL, PUBLIC WORKS, REC & PARKS, EMERGENCY SERVICES,OCCC, TOURISM and TRANSPORTATION No comments, concerns or costs.
Date on Council Agenda: August 5, 2013
Event Approved or Denied:
-
8/22/2019 August 5 2013 Complete Agenda
15/115
PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]
This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.
This application is to be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.
Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.
All questions on the application must be fully answered. Same as last year or similar
comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.
1. TITLE OF EVENT: ________________________________________________Blessin of the Waters
2. IS THIS A NEW EVENT? __No______________________________________
Page 1 of 9
-
8/22/2019 August 5 2013 Complete Agenda
16/115
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR
3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
FOR THE NEXT 3-YEARS: ___August 15, 2013__________________________
4. STARTING & ENDING TIMES OF EVENT: _6-7 pm________________________
5. PROJECTED SET-UP DATE (S) & TIMES: ___N/A _________________________
6. PROJECTED CLEAN-UP DATE (S) & TIMES:_immediately following the event.
________________________________________________________________
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _small area of beach and boardwalk at 17 th St.
_____________________________________________________________________
_____________________________________________________________________
8. APPLICANTS NAME: _Rev. Stanislao Esposito________________________
9. ORGANIZATION REPRESENTING: _St. Mary Star of the Sea Parish____
_____________________________________________________________________
10. MAILING ADDRESS: __1705 Philadelphia Ave., OC MD 21842____________
_____________________________________________________________________
11. WORK PHONE: _410-289-0652___ HOME PHONE: ___________________
FAX: _410-289-1026__________ EMAIL: [email protected]________
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? _yes________________________________ IF NOT, WHY?
_____________________________________________________________________
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:
_____________________________________________________________________
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
_____________________________________________________________________
15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: _________________
FAX: ____________________________ CELL: __________________________
E-MAIL ADDRESS: ____________________________________________
OTHER: _____________________________________________________________
Page 2 of 9
-
8/22/2019 August 5 2013 Complete Agenda
17/115
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
_The parishioners and guests process from Holy Savior Church to the Boardwalk and
sand. A few songs are sung, Bishop and congregation pray for those who protect us
in and around the water.
_____________________________________________________________________
_____________________________________________________________________
Please attach additional pages to the back of this application
17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________
___St. Mary Star of the Sea Parish, 1705 Philadelphia Ave.___________
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
SUCH ACCESS? _____No____________ IF SO, WHERE? __________________
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,
etc.): ___No supplies or equipment needed___________________________
_____________________________________________________________________
20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: __N/A_______________________________
_____________________________________________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: __Persons gather to pray for about 20 minutes______________
____________________________________________________________________
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____
_In past, the police, as a courtesy, control traffic at Philadelphia and Baltimore
Avenues at 17th Street as the congregation crosses.
_____________________________________________________________________
_____________________________________________________________________
Page 3 of 9
-
8/22/2019 August 5 2013 Complete Agenda
18/115
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
____________ IF SO, WHAT TYPE? __None required___________________
_____________________________________________________________________
24. WHAT IS YOUR RAIN POLICY? ____________________________________
_____________________________________________________________________
Rain or shine
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?
_____________________________________________________________________
_____________________________________________________________________
None re uired
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT
(TOILETS, HAND WASHING, ETC.)? ___None required________________
_____________________________________________________________________
_____________________________________________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
_____________________________________________________________________
_____________________________________________________________________
None
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): _____None______________________________________________
_____________________________________________________________________
_____________________________________________________________________
29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ____No_______
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
_____________________________________________________________________
_____________________________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: ______None________________________
____________________________________________________________________
Page 4 of 9
-
8/22/2019 August 5 2013 Complete Agenda
19/115
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? ___No____________
Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private
Events Coordinator.
No
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?
____No________ Please forward a copy of the approved Air Support/Air-Inflated Structures
Permit to the Private Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.
No
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private
Events Coordinator.
No
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include
beverage type, quantities, drink sizes, location, etc.): __________________________
_____________________________________________________________________
_____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.
No
37. EXPECTED NUMBER OF PARTICIPANTS: ___50_________________________
38. EXPECTED NUMBER OF SPECTATORS: ________________________________10-20
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? ___No________WHO DID YOU CONTACT?
_____________________________________________________________________
_____________________________________________________________________
Will do when name received
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
_______None_________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Page 5 of 9
-
8/22/2019 August 5 2013 Complete Agenda
20/115
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? ____N/A_________IF SO, PLEASE ATTACHED A
COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved
MDOT Highway Permit to the Private Events Coordinator.
42.For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
THE PARADE ROUTE: ______________ DESCRIBE: ______________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
N/A
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: _____Aug.15, 2012, Aug. 14, 2012, Aug. 14, 2011, Aug. 14, 2009, Aug.
14, 2008 Always at the beach and boardwalk at 17th
Street
________________________________________________________________
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean Citys sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state No Sponsors in area
provided below.): ____None _____________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
APPLICATION: ______________________________________________________
_____________________________________________________________________
_____________________________________________________________________
. This is a small atherin for ra er for a rox. 30-minutes
46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.
IS DIAGRAM INCLUDED WITH APPLICATION? YES______ NO__XX___
An event diagram MUST be included for an event to be considered.
Page 6 of 9
-
8/22/2019 August 5 2013 Complete Agenda
21/115
INSURANCE REQUIREMENT:
For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insured, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.
INSURANCE CERTIFICATE AND ADDENDUM:
___ _________INCLUDED WITH APPLICATION
__XX _______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-Cola
Refreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.
The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.
I have read this disclosure and agree that I will comply with its provisions.
APPLICANTS SIGNATURE____________________________DATE______________Si nature on File 06/13/2013
Page 7 of 9
-
8/22/2019 August 5 2013 Complete Agenda
22/115
MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public
Works project(s) or any other necessary governmental function. Such action may bedirected at any time.
APPLICANTS SIGNATURE___________________________DATE_______________Si nature on File 06/13/2013
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.
I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.
APPLICANTS SIGNATURE___________________________DATE_______________Si nature on File 06/13/2013
HOLD HARMLESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection withthe permitee activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitee activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitee or its officers, agent and employees.
APPLICANTS SIGNATURE___________________________DATE_______________Si nature on File 06/13/2013
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.
Page 8 of 9
-
8/22/2019 August 5 2013 Complete Agenda
23/115
The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.
The applicant agrees to abide by all provisions of the private event permit granted by the
Town and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.
I have read and will copy with all special event application requirements.
APPLICANTS SIGNATURE___________________________DATE_______________Si nature on File 06/13/2013
Page 9 of 9
-
8/22/2019 August 5 2013 Complete Agenda
24/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAC. 3-Year Private Event Approval Request for 9/11 Parade of
Brothers September 11, 2015
-
8/22/2019 August 5 2013 Complete Agenda
25/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: 9/11 Parade of Brothers 2015DATE: July 29, 2013
ISSUE(S): Request approval of the 9/11 Parade of Brothers event forSeptember 11, 2015.
SUMMARY: This annual event is a memorial motorcycle ride to rememberthe tragic events of 9/11. The ride begins at 27th Street on theBoardwalk and proceeds to the Firefighters Memorial. At theMemorial there is a short service and then the participants rideout of Ocean City.
John Tartufo, the applicant, has received a 3-year approval forthis event until 2014. He now requests to continue this provisionand have the event approved for 2015. All appropriatedocuments have been supplied.There have been no changes oradditions requested from previous years. The event will remainthe same as in the past.
FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures.
RECOMMENDATION: Approve as presented.
ALTERNATIVES: Do not approve.
RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator
COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Public Works.
ATTACHMENT(S): 1) September 2015 Calendar2) Cover Sheet
Agenda Item # 5C
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
26/115
Sun Mon Tue Wed Thu Fri
1 2 3 4
6 7 8 9 10 11
PE
Broth
TENT
13 14 15 16 17 18
20 21 22 23 24
Sunfest25
Sunfe
27
Sunfest28 29 30
September
-
8/22/2019 August 5 2013 Complete Agenda
27/115
Ocean City Special Events Private Events
Name of Event: 9/11 Parade of Brothers New Event: No
Date of Event: Request 3-year approval to continue for 9/11/2015
Date Application Received: May 30, 2013 Application Fee Paid: Exempt
Date Returned from All Departments: July 11, 2013 Total Cost to Town: $1,536.00
Things to Note:
This event is an annual memorial motorcycle ride to remember the tragic events of 9/11. The ride begins at27th Street on the Boardwalk and proceeds to the Firefighters Memorial. At the memorial there is a shortservice and then the participants ride out of Ocean City.
Times are as follows: 8:30 a.m. set up and begin staging. 9:30 a.m. registration. 11:00 a.m. move ontoBoardwalk. 11:30 a.m. ride begins. 12:00 noon memorial service begins. 12:30 p.m. ride out of town.
The event coordinators wish to set up tables, chairs and a portable awning at the head of 27th Street forregistration. They wish to also to set-up a P.A. System at the Firefighters Memorial.
Staging of the event will be on 27th Street in both the street and parking lot until the parade begins.
The event organizers request the south side of North Division be blocked off until 12:30 p.m.
The event organizers request a police escort on the Boardwalk as well as out of the Town of Ocean City.
Comments from Department Representatives:
PUBLIC WORKS: Will post the south side of North Division Street No Parking on September 11, 2013from 6 am until 2 pm. Will also supply the organizer with a portable podium, PA System and a few flagsaround the Firefighters Memorial. Cost of the division last year for this event was $1,186.00. Expect thisyears costs to be similar.
OCPD Will assign two (2) officers to lead/follow the event, and to escort over the Route 50 Bridge.Approximate cost to the department is $350.00.
FIRE MARSHAL The applicant must obtain a tent permit from the Office of the Fire Marshal.
RISK MANAGEMENT, TRANSPORTATION, TOURISM, OCBP, PUBLIC WORKS, EMERGENCYSERVICES, OCCC and REC & PARKS No comments, concerns or costs.
Date on Council Agenda: August 5, 2013
Event Approved or Denied:
-
8/22/2019 August 5 2013 Complete Agenda
28/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAD. 3-Year Private Event Approval Request for Mid-Atlantic
Surf Fishing Tournament October 1-3, 2015
-
8/22/2019 August 5 2013 Complete Agenda
29/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: 34th Annual Mid Atlantic Surf Fishing Tournament 2015DATE: July 30, 2013
ISSUE(S): Request approval of the Mid Atlantic Surf Fishing Tournament forOctober 1-3, 2015.
SUMMARY: Up to 90 teams participate in this surf fishing tournament thattakes place on the beach from 20th Street to 119th Street. Eachteam consists of six (6) members and a maximum of three (3)vehicles may be on the beach per team.
Scott Wallace, the applicant, has received a 3-year approval forthis event until 2014. He requests to continue this provision andhave the event approved for 2015. All appropriate documentshave been supplied and fees have been billed.There have beenno changes or additions requested from previous years. Theevent will remain the same as in the past.
FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures.
RECOMMENDATION: Approve as presented.
ALTERNATIVES: Do not approve.
RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator
COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Ocean City Beach Patrol.
ATTACHMENT(S): 1) October 2015 Calendar2) Cover Sheet
Agenda Item # 5D
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
30/115
Sun Mon Tue Wed Thu Fri
October
1
PE Surf Fishing -
TENTATIVE
2
PE
TENT
PE TENT
4 5 6 7 8
PE Endless Summer
Cruisin - TENTATIVE
9
PE
Cruis
11
PE Endless Summer
Cruisin - TENTATIVE
12 13 14 15 16
18 19 20 21 22 23
25 26 27 28 29 30
-
8/22/2019 August 5 2013 Complete Agenda
31/115
Ocean City Special Events Private Events
Name of Event: Annual Mid-Atlantic Surf Fishing Tournament New Event: No
Date of Event: October 1-3, 2015
Date Application Received: May 30, 2013 Application Fee Paid: No
Date Returned from All Departments: July 1 2013 Total Cost to Town: No foreseeable costs
Things to Note:
This event is an annual team surf-fishing tournament.
90 teams from approximately 20th Street to 119th Street would participate. Each team would consist of sixmembers with a maximum of three (3) vehicles on the beach per team.
The event would set-up on September 29, 2013 from 4:00p.m. until 5:00 p.m. Set-up would consist ofmarking surf-fishing stations with wooden stakes.
The event would take place on Friday and Saturday, from 7:00 a.m. until 4:00 p.m.
Breakdown of the event would happen at the events conclusion on Saturday at 4:00 p.m.
Comments from Department Representatives:
RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.
OCBP The water is still warm and, if the weather is nice, the beach may be very crowded. Based on therequest, there may be up to 270 vehicles on the beach, and this may create a public safety issue. The OCBPwill still be patrolling the beach at this time by vehicles, so the fishermen need to be aware that OCBP mayneed to get through in an emergency. They also need to be aware of people on the beach while drivingalong the beach.
OCPD, FIRE MARSHAL, PUBLIC WORKS, REC & PARKS, EMERGENCY SERVICES, OCCC andTRANSPORTATION - No comments, concerns or costs.
Date on Council Agenda: August 5, 2013
Event Approved or Denied:
-
8/22/2019 August 5 2013 Complete Agenda
32/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAE.3-Year Private Event Approval Request for Free State
Corvettes October 16-18, 2015
-
8/22/2019 August 5 2013 Complete Agenda
33/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Free State Corvette 2015DATE: July 30, 2013
ISSUE(S): Request approval of the Free State Corvette event for October16-18, 2015.
SUMMARY: This is an annual corvette car show, road rally and parade thattakes place in a section of the Inlet Lot (rows A thru J),Boardwalk and surrounding areas.
John Lynch, the applicant, has received a 3-year approval for thisevent until 2014. He now requests to continue this provision andhave the event approved for 2015. All appropriate documentshave been supplied.There have been no changes or additionsrequested from previous years. The event will remain the sameas in the past.
FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures.
RECOMMENDATION: Approve as presented.
ALTERNATIVES: Do not approve.
RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator
COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Public Works and the OCPD.
ATTACHMENT(S): 1) October 2015 Calendar2) Cover Sheet
Agenda Item # 5E
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
34/115
Sun Mon Tue Wed Thu Fri
October
1
PE Surf Fishing -
TENTATIVE
2
PE
TENT
PE TENT
4 5 6 7 8
PE Endless Summer
Cruisin - TENTATIVE
9
PE
Cruis
11
PE Endless Summer
Cruisin - TENTATIVE
12 13 14 15 16
18 19 20 21 22 23
25 26 27 28 29 30
-
8/22/2019 August 5 2013 Complete Agenda
35/115
Ocean City Special Events Private Events
Name of Event: Free State Corvette New Event: No
Date of Event: October 16-18, 2015
Date Application Received: June 14, 2013 Application Fee Paid: Yes
Date Returned from All Departments: July 22, 2013 Total Cost to Town: Between $5,500 - $5,797
Things to Note:
This event is an annual corvette car show, road rally and parade that take place in a section of the InletParking Lot, Boardwalk and surrounding areas.
This event would take place on Saturday, from 6:00 a.m. until 6:00 p.m.
The Boardwalk parade would begin at 4:00 p.m., starting at the Inlet Lot and proceed to 27 th Street, whereall cars will exit the Boardwalk.
Comments from Department Representatives:
OCPD Create a special order detailing approximately six (6) officers to the event (hopefully be able to be
accomplished from the shift level, but my require two (2) or three (3) officers for overtime, depending onshift staffing and availability of officers. Potential cost to the department is anywhere for $0 to $297.
RISK MANAGEMENT Insurance Certificate need to be obtained by the event coordinator prior to theevent and the individual car owners must have their own insurance.
FIRE MARSHAL If tents are installed, tent permits are required. The applicant is responsible forobtaining the tent permits from the Office of the Fire Marshal.
PUBLIC WORKS Provide set-up for this event. Fence off an area on the Inlet Parking Lot, utilizingrows A thru J and provide trash containers as required. Will request a pre-planning meeting with the eventcoordinator prior to the event. Total cost is estimated to be $5,500.00.
EMERGENCY SERVICES, TOURISM, OCBP, OCCC, TRANSPORTATION, and REC & PARKS Nocomments, concerns or costs.
Date on Council Agenda: August 5, 2013
Event Approved or Denied:
-
8/22/2019 August 5 2013 Complete Agenda
36/115
ABCDEFGHIJKLMNO
Public
ParkingRallye
Staging
Car Show Parking and
Parade Staging
Trailer
FSCC
Tents
and
Trailer
Displays
DisplaysC1C2C3C4C61
Parade Staging Start
C7
C51
1 Row assignments adjusted based on Show car registration
FSCC Parade Staging
Parade Staging EntranceShow & Rallye Entrance
Red lines denote fencing boundary
-
8/22/2019 August 5 2013 Complete Agenda
37/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAF. Bid Award Recommendation for the 51st Street Well House
-
8/22/2019 August 5 2013 Complete Agenda
38/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City Manager
FROM: Dean Dashiell Senior Project ManagerRE: Bid Award Authorization for the 51st Street Well House - Water Pumping Station
DATE: July 30, 2013
ISSUE(S): Bid Award Authorization for the 51st Street Well House - Water PumpingStation.
SUMMARY: Request permission, from the Mayor & City Council, to award the 51stStreet Well House - Water Pumping Station to Harkins Contracting, Inc.,
who tendered the lowest bid of $ 439,900.00. This request is based onbids received at the July 30, 2013 Work Session.
I have performed a review of the low bid received from HarkinsContracting, Inc. and have found those forms to be in accordance withthe Contract Documents.
FISCAL IMPACT: The funding for this project was budgeted under the Project Code ofW51WEL. The staff estimate for this project was $ 450,000.00.
RECOMMENDATION: Proceed with the approval of Harkins Contracting, Inc. in the amount of$ 439,900.00 for this project.
ALTERNATIVES: None
RESPONSIBLE STAFF: Dean Dashiell Senior Project Manager
COORDINATED WITH: Hal Adkins Director of Public WorksJim Parsons Deputy Direct of Public Works
ATTACHMENT(S): Completed Bid Tabulation Form
Agenda Item # 5F
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
39/115
51st Street Well House Bid
CONTRACTORS Base Bid
Bearing Construction $769,695.00
George & Lynch, Inc. $843,400.00
Harkins Contracting, Inc. $439,900.00
Johnston Construction $446,243.00
Base Bid is a Combination of Part A & B
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com)
http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/ -
8/22/2019 August 5 2013 Complete Agenda
40/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAG. Bid Award Recommendation for the FY2014 Standby
Generator Maintenance Contract
-
8/22/2019 August 5 2013 Complete Agenda
41/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Dean Dashiell Senior Project ManagerRE: Bid Award Authorization for FY 14 Annual Standby Generator Preventive
Maintenance ContractDATE: July 30, 2013
ISSUE(S): Bid Award Authorization for FY 14 Annual Standby GeneratorPreventive Maintenance Contract.
SUMMARY: Request permission from the Mayor & City Council to award theFY 14 Annual Standby Generator Preventive MaintenanceContract to Kelly Generator & Equipment, Inc. based on the bidresults received at the July 30th, 2013 Work Session.I have performed a review of the low bid received from KellyGenerator & Equipment, Inc. and have found the forms to beconsistent in accordance with the contract documents.
FISCAL IMPACT: Annual Unit Pricing displayed on the submitted bid form, will beused by the individual departments that have standby generationcapability and budgeted for FY2014.Also included in the bid submission, are rental generator systems
at specific sizes to match the Towns needs in the event of anemergency. All pricing included on the bid form stay in effectuntil July 31, 2014.
RECOMMENDATION: Proceed with the approval of Kelly Generator & Equipment, Inc.in the amount of $ 27,790.00 for the FY 2014 Annual StandbyGenerator Preventive Maintenance Contract.
ALTERNATIVES: None
RESPONSIBLE STAFF: Dean Dashiell Senior Project Manager
COORDINATED WITH: Hal Adkins Director of Public WorksJennie Knapp Budget Manager
ATTACHMENT(S): Completed Bid Tabulation Sheet
Agenda Item # 5G
Council Meeting 8-5-13
-
8/22/2019 August 5 2013 Complete Agenda
42/115
Annual Standby Generator Preventive Maintenance Bid
CONTRACTORS Base Bid
Alban Power Generation No Bid
Kelly Generator & Equipment $27,790.00
Fidelity Power Systems $28,805.00
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com)
http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/http://www.novapdf.com/ -
8/22/2019 August 5 2013 Complete Agenda
43/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAH. Bid Award Recommendation for the 3-Year HVAC
Maintenance Contract
-
8/22/2019 August 5 2013 Complete Agenda
44/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Dean Dashiell Senior Project ManagerRE: Bid Award Authorization for the 3-Year Maintenance of HVAC Systems ContractDATE: July 30, 2013
ISSUE(S): Bid Award Authorization for the 3-Year Maintenance of HVACSystems Contract.
SUMMARY: Request permission from the Mayor & City Council to award the3-Year Maintenance of HVAC Systems Contract to ElectricalAutomation Systems, Inc. based on the bid results received atthe July 30th, 2013 Work Session.
We have performed a review of the low bid received fromElectrical Automation Systems, Inc. and have found the forms tobe consistent in accordance with the contract documents.
FISCAL IMPACT: Annual Unit Pricing displayed on the submitted bid form will beused by the individual departments for their heating, ventilation,and air conditioning systems and budgeted for FY2014, andfuture budgeting in FY 2015 and FY 2016.
All pricing included on the bid form will stay in effect until July31, 2017.
RECOMMENDATION: Proceed with the approval of Electrical Automation Systems, Inc.in the amount of $ 651,783.00 for the 3-Year Maintenance ofHVAC Systems Contract.
ALTERNATIVES: None
RESPONSIBLE STAFF: Dean Dashiell Senior Project ManagerKevin Koval Facility Project Manager
COORDINATED WITH: Hal Adkins Director of Public Works
ATTACHMENT(S): Completed Bid Tabulation Sheet
Agenda Item # 5H
Council Meeting 8-5-13
-
8/22/2019 August 5 2013 Complete Agenda
45/115
BIDTABULATION MAINTENANCEOFHVACSYSTEMS
$538,062 n/a TOTALLUMPSUMBIDFOR3YEARSONGROUP"A"LOCATIONS$113,721 $123,927 TOTALLUMPSUMBIDFOR3YEARSONGROUP"B"LOCATIONS$651,783 n/a GRANDTOTALLUMPSUMBIDFOR3YEARSONGROUP"A"&"B"LOCATIONSYES YES BIDBOND
YES YES REFERENCES
YES YES LICENSES
YES YES SUBCONTRACTORLISTYES YES MATERIALMARKUP
MODERNCONTROLS
EASI
BIDDER
BIDPACKAGEITEM
-
8/22/2019 August 5 2013 Complete Agenda
46/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAI. Bid Award Recommendation for the 3-Year Fire Alarm
Maintenance and Inspection Contract
-
8/22/2019 August 5 2013 Complete Agenda
47/115
025TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Dean Dashiell Senior Project ManagerRE: Bid Award Authorization for the 3-Year Fire Alarm System Maintenance &
Inspection ContractDATE: July 31, 2013
ISSUE(S): Bid Award Authorization for the three-year Fire Alarm SystemMaintenance & Inspection Contract.
SUMMARY: Request permission from the Mayor & City Council to award thethree year Fire Alarm System Maintenance & Inspection Contractto ARK Systems, Inc. based on the bid results received at theJuly 30th, 2013 Work Session.
We have performed a review of the low bid received from ARKSystems, Inc. and have found the forms to be consistent inaccordance with the contract documents.
FISCAL IMPACT: Annual unit pricing documented on the submitted bid form will beused by the individual departments for the inspection andmaintenance of their fire alarm systems and budgeted for
FY2014 and future budgeting in FY2015 and FY2016. All pricingdocumented on the bid form will stay in effect until July 31,2017.
RECOMMENDATION: Proceed with the approval of ARK Systems, Inc. in the amount of$15,855 for the three-year Fire Alarm System Maintenance &Inspection Contract.
ALTERNATIVES: None
RESPONSIBLE STAFF: Dean Dashiell Senior Project ManagerKevin Koval Facility Project Manager
COORDINATED WITH: Hal Adkins, Director of Public Works
ATTACHMENT(S): Completed Bid Tabulation Sheet
Agenda Item # 5I
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
48/115
P.O. BOX 158 OCEAN CITY, MARYLAND 21843-0158 City Hall (410) 289-8221 FAX (410) 289-8703
BID TABULATION SHEET- FIRE ALARM SYSTEM MAINTENANCE & INSPECTIONCONTRACT
ADVANCEDSECURITY ADVANTECH ARK SIMPLEX WAYMANFIRESOLUTIONS INC. SYSTEMSINC. GRINNELL PROTECTIONIN
TOTALLUMPSUMBIDFOR3YEARS $18,312 $16,650 $15,855 $34,050 $29,929.04STRAIGHTTIMELABORRATE($/HR) $94 $85 $76 $95 $120
OVERTIMELABORRATE($/HR) $140 $135 $114 $142.50 $180MATERIALMARKUP 35% NO 25% 0% NO
BIDBOND YES YES YES YES YESREFERENCES YES NO YES YES YES
LICENSES/CERTIFICATES YES YES YES YES NOSUBCONTRACTOR LIST N/A N/A N/A N/A N/A
BIDDER
BIDPACKAGEITEM
-
8/22/2019 August 5 2013 Complete Agenda
49/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAJ. Request to Approve Repair of Generator Transfer Switch
-
8/22/2019 August 5 2013 Complete Agenda
50/115
60 TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lt. Elton Harmon, Assistant Support Services Commander OCPDRE: Automatic Transfer SwitchDATE: July 31, 2013
ISSUE(S): Replacement of the Automatic Transfer Switch (ATS) at thePublic Safety Building.
SUMMARY: Fidelity Power Systems identified an issue with the Automatic
Transfer Switch (ATS). The ATS currently works, but it needs tobe cleaned. There is a fear that, once the cleaning begins, the20-year-old ATS will break or become damaged. The switch isobsolete, and there are no replacement parts. The onlyalternative is a replacement switch that must be custom built.There is approximately an 8-week lead time in the constructionof the ATS.
FISCAL IMPACT: Unfunded expense of $16,192.
RECOMMENDATION: To approve the purchase and replacement of the AutomaticTransfer Switch at a cost of $16,192.00.
ALTERNATIVES: Contract Fidelity Power Systems to clean the ATS with the riskthat the 20-year-old ATS may fail after cleaning causing thepower system to fail.
RESPONSIBLE STAFF: Lt. Elton Harmon OCPD
COORDINATED WITH: Captain Greg GuitonKevin Koval, Project ManagerDean Dashiell, Sr. Project ManagerBob Damaio, Electronic Services ManagerJoe Theobald, Emergency Services DirectorTerence McGean, City Engineer
Jennie Knapp, Budget Manager
ATTACHMENTS: Proposed bid
Agenda Item # 5J
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
51/115
FIDELITY SINCE 1945POWER SYSTEMSA FIDELITY ENGINEERING COMPANY
0. C. -Public Safety Building65TH Street(Ref# 1087/ Equip# 1428)Ocean City Md. 21843Attention: Elton Harman
24June 2013
Ticket No. 576317/84922We are pleased to quote the following on the Kohler model 500ROZD71 emergency generator set, notedduring our last visit.Provide parts and labor to,
>- Remove and replace the present Automatic Transfer Switch.>- To be replaced with a new Asco Automatic Transfer Switch contactor model KCP-DMTA-
08008. 800 Amp, 480Volt, 3 Pole, Closed transition.>- Note: this job has been priced to be done during off hours.>- All emergency power will need to be turned off several time periods during swap out of A TS.
NOTE: This quote expires in sixty ( 60) days unless extended by Fidelity Power Systems. The customer is to provide parking for allservice vehicles at the site location. All work will be done during regular work hours. All major jobs require a 24ht. cancellation noticeonce the job is scheduled, or you may be charged a loading and unloading fee.Parts: $ 12,792.00Labor at Over Time Rate: $ 3,400.00
Total: $16,192.00Priced by Lawson ThomasNote: The item(s) above consti tute the only item(s) offered. No other items or accessories are included or implied. TI1is quotationdoes not include applicable sales tax or use tax. Work is to be completed during normal working hours, unless otherwise indicated.Should you have any questions, please contact me at 1 800 787- 6000 ext. 2590. Should you wish to proceedwith the work, please sign where indicated and fax to (410) 891-1523. After faxing, please call to make sure we havereceived your response. Thank you.
Accepted by:Signature:Printed N arne:Date Accepted:
Sincerely,FIDELITY POWER SYSTEMSDarryl StruveDarryl StruveService Coordinator
KOHLER POWER SYSTEMS AMERICAN Am FILTER PERKINS & HERCULES ENGINES CARRIER AIR CONDITIONING PRODUCTS MECHANICAL DESIGN & CONSTRUCTION COMPIJTERRQOMS oiNDOORAffiQUAUTY BUILDINGANDPROCESSCONTROLSYSTEMS VENTILATION SHEET METALFABRJCATlON PROCESS COOLING AND HEATING HEATING CONTROL UNEXCELLED24HOURSERVICE REFRIGERATION EXPERIENCED FACfORY TRAINED TECHNICIANS SERVICING CENTRIFUGAL& ABSORPTION CHILLERS CUSTOM MAINTENANCE PROGRAMS & SERVICE AGREEMENTS
-
8/22/2019 August 5 2013 Complete Agenda
52/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
5. CONSENT AGENDAK. Request to Approve Repair of Convention Center Cooling
Tower Chillers
-
8/22/2019 August 5 2013 Complete Agenda
53/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Dean Dashiell Senior Project ManagerRE: Authorization for Immediate Repairs to Convention Center ChillersDATE: July 31, 2013
ISSUE(S): Authorization for the Immediate Repairs to the ConventionCenter Chillers.
SUMMARY: Request permission from the Mayor & City Council to approveimmediate chiller repairs to be performed at the ConventionCenter for the amount of $ 16,950.00 by Electrical AutomationSystems, Inc. based on their recent inspection of the mechanicalequipment. The Convention Center needs to issue a purchaseorder to EASI immediately to perform these repairs.
This inspection was requested due to the fact that JohnsonControls, Inc., the HVAC Maintenance Service Contractor prior toour recent bid opening of 7-30-13, failed to perform the regularlyscheduled inspection of this equipment early this year asspecified in those contract documents.
FISCAL IMPACT: The cost for this repair at $16,950.00 will be deducted fromJohnson Controls final payment to reimburse the Town for thisexpenditure.
RECOMMENDATION: Proceed with the approval of a purchase order presented toElectrical Automation Systems, Inc. in the amount of$16,950.00 for chiller repairs at the Convention Center.
ALTERNATIVES: None
RESPONSIBLE STAFF: Dean Dashiell Senior Project ManagerKevin Koval Facility Project Manager
COORDINATED WITH: Larry Noccolino Convention Center DirectorHal Adkins Director of Public Works
ATTACHMENT(S): Not applicable
Agenda Item # 5K
Council Meeting 8-5-13
-
8/22/2019 August 5 2013 Complete Agenda
54/115
REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 5, 2013
6. MISCELLEANEOUS REPORTS AND PRESENTATIONSA. Private Event Approval Request for Tall Ship Visit and
Memoradum of Understanding
-
8/22/2019 August 5 2013 Complete Agenda
55/115
02516592
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Frank C. Miller, Special Events SuperintendentRE: OC Tall Ship EventDATE: August 20, 2013 August 25, 2013
ISSUE(S): Request approval of MOU, cost split, general release
SUMMARY: The Spanish Galleon referred to by her crew as simply El Galeonor The Galleon (officially named GALEON ANDALUCIA) will arrivein Ocean City, August 20th, open to patrons on August 21st,complete tours on August 25th and depart that same evening.
The proposed location for the vessel to berth is the baysideboardwalk between 3rd and 4th Streets. Modifications to theboardwalk are required, including the addition of mooring anchorsdesigned for 40 mph wind and 4 ft/sec current consisting offour 2x6x6 concrete mat anchors at a cost of $3,000; four 24-10 ton rated cleats, $1,520; and misc. labor to remove and replaceboardwalk, install anchors, remove railing as required for gangwayand rope access to cleats, placement of tires and hardware toplace to act as bumpers (minimum four locations). Total projectedcost is $5,920. This is a slightly modified number overEngineerings revised cost estimate of $5,220 to cover late
additions such as tire bumpers and hardware. The expenses arerecommended to be split 50/50 between promoter and Town.
The proposed event location requires closing Chicago Avenuebetween 3rd and 4th Streets. This area includes 12 paid parkingspaces. This area is closed to regular vehicular traffic to allow forpedestrian foot traffic around and near gangway to vessel as wellas placement of a fire lane, ticketing location, food and beveragesales, additional restrooms and a small allocation of vendors (retailand sponsor mix). Adjacent ball field was originally proposed forplacement of vendors but removed from consideration by allparties due to use as an emergency helipad by EMS/State Police.
Additional needs are electric for ticket sales location and F&Bprovider, water hookup for vessel (garden hose connection fromfish cleaning station), trash removal as part of normal routine,closure of street with barricades, possible closure of curbsideparking on 3rd Street for volunteers/event staff.
FISCAL IMPACT: Potential positive economic impact from media coverage, lodging,food and beverage and other incidental expenditures.
Agenda Item # 6A
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
56/115
RECOMMENDATION: Defer to Mayor and Council
ALTERNATIVES: Not applicable
RESPONSIBLE
STAFF:
Frank C. Miller, Special Events Superintendent
COORDINATED
WITH:Lisa Mitchell, Private Events CoordinatorU.S. Coast GuardMaryland Natural Resources PoliceVarious town departments, including Public Works, Engineering,Fire Marshal and Police
ATTACHMENTS: 1) Memorandum of Understanding2) Operational plan3) Site layout
-
8/22/2019 August 5 2013 Complete Agenda
57/115
1
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
THE MAYOR AND CITY COUNCIL OF OCEAN CITY
AND
NATIONAL AIR, SEA AND SPACE FOUNDATION, INC.
SUBJECT: VISIT OF TALL SHIP GALEON ANDALUCIA
As of 7/ /2013
1. Purpose. This Memorandum of Understanding (MOU) defines the terms by which the
visitation of the Tall Ship, Galeon Andalucia (the Event) shall be presented in 2013 andidentifies what each party shall accomplish and by what dates. The Private Event
Application for the Event and all signed disclosures shall be incorporated into this MOU
for reference.
2. Request for Permission to Conduct Event: National Air, Sea and Space Foundation, Inc.
(NASSF) (Promoter) approached the Town of Ocean City (TOC) with a Private Event
Application requesting permission to conduct the Galeon Andaluca Visitation. This
MOU follows and incorporates an annual review of a Private Event Application by the
City Staff and approved by the Mayor and City Council.
3. Event Summary: This Event is a multi day visitation Event set on Ocean Citys Chicago
Avenue from 3rd Street to 4th Street in the area outlined on Exhibit A attached hereto (the
Premises). The Event will take place from August 20, 2013 to August 25, 2013.
(Event Period). During the Event Period, Promoter will have the right to exclusive use
of the Premises for the Event. The Event will include vendors, sponsor activations, and
food and beverage concessions. This Event is scheduled to proceed rain or shine. There is
no rain date.
4. Scope. This Memorandum of Understanding includes the planning, coordination and
execution of the Galeon Andalucia Visitation, and identifies tasks/responsibilities for
each party. This memorandum shall remain in force until terminated by either party,
provided the agreement cannot be terminated by TOC during a period when Promoter is
planning and incurring costs for the Event, unless Promoter is in breach hereof, except for
reasons described in Section 10 of this MOU.
5. Financial Agreement: Promoter and TOC shall each pay fifty percent (50%) of the cost of
preparing the site for the Event. Site work is anticipated to be as follows: a) Four (4) each
-
8/22/2019 August 5 2013 Complete Agenda
58/115
2
2 x 6 x 6 concrete mat anchors ($3,000.00); b) Four (4) each 10 ton rated cleats
($1,520.00); and c) Misc. labor to remove and replace boardwalk to install anchors and
create opening in boardwalk railing for gangway ($1,400.00); d) Total projected cost is
$5,920.00. Promoter is to pay TOC its 50% share on or before August 15,2013.
6. A site diagram will be provided by Promoter no later than July 31, 2013 and shallbecome part of this MOU. The final site diagram will be attached to the MOU. Any
changes made to the site after July 31, 2013 must be approved by the City Manager.
7. Promoter agrees to:
a. Allow public to fish from pier north and south of vessel
b. Keep access to 4th
Street field undisrupted for medevac use by Town of Ocean
City
c. Keep fish cleaning station on bayside boardwalk open for use by public
d. Provide written release of liability for Town of Ocean City by Event promoter
AND by vessel owner as related to:
1. Damage to vessel from time of bay entry to time of bay departure
2. Damage related to mooring to aforementioned boardwalk and/or
modifications
e. Provide security for Premises and vessel as well as independently contract for any
and all fencing needs for Event site as deemed appropriate
f. Provide certificate of insurance (COI) to include coverage for personal injury,
property damage in the amount of $1,000,000 single limit and name the Mayor
and City Council, Town of Ocean City as additional insured. COI must be
received prior to issuance of Private Event Permit
g. Communicate with adjacent residents as to plans and impact of visit
h. Submit a detailed plan of the Premises including vessel; detailed timeline and
breakdown of Event and sub-Events
i. Provide details on mooring the vessel at the Event site (i.e. procedures, equipment
used, etc.)
j. Provide an outline of advertising and marketing plan over and above the use of
Town assets
-
8/22/2019 August 5 2013 Complete Agenda
59/115
3
k. Provide contact information for the vessel Point of Contact (POC) and other on-
site contacts as well as details on languages spoke
l. Maintain the Premises including cleanliness ad trash clean up and return the Event
site in the condition it was received
m. Adhere to all Federal, State, County and City codes as related to the Premises,
vessel, distribution of food and beverage and use of alcohol
n. Refrain from consumption or sale of alcohol on public property
o. Provide proper number of portable restrooms within Event site for expected
crowds and provide cleaning services thereto for the duration of site use
p. Provide trash can liners
q. Adhere to TOC noise ordinances
r. Do not disturb local residents through noise, activity or light bleed after dark
8. Promoter requests following services from TOC:
a. Closure of Chicago Avenue from August 20, 2013 through August 25, 2013
between 3rd Street and 4th Street
b. Closure of twelve (12) paid parking spaces within said area
c. Provide access to electric (110v) for vessel
d. Provide access to water for vessel (hose line tap from fish cleaning station or
elsewhere within immediate proximity)
e. Assist with marketing/advertising using TOC (zero-overhead) resources (Conv.
Ctr. sign, boardwalk reader boards, TOC website, etc.) through Donna Abbott,
Town of Ocean Citys Director of Tourism
f. Use of Towns mobile construction light cart for duration of stay
g. Ocean City Police Department (OCPD) coverage as part of standard routing and
scheduling
h. Ocean City Public Works (OCPW) to place additional trash receptacles at Event
site and assist with creation of a plan for emptying said containers
9. This MOU shall remain in force until August 26, 2013 unless sooner terminated as
provided herein.
-
8/22/2019 August 5 2013 Complete Agenda
60/115
4
10.Operational Security Provision: In the case of exigent circumstances arising during the
course of the Event, the Town may, at its sole discretion, deploy or divert such public
safety personnel and resources as deemed necessary. In the case of an emergency, the
TOC may cancel the Event in the course of its emergency procedures. In the case of
inclement weather the parties, after consultation, may cancel or postpone the Event.
11.Liability, Indemnification and Hold Harmless: Promoter and TOC recognize that there
are inherent risks associated with this Event and Promoter acknowledges and agrees that
TOC will not assume nor be liable for any losses or damages associated with such risks
and Promoter shall indemnify and hold harmless TOC from such risks, including, but not
limited to the following:
1. from running aground due to water depth
2. underwater obstructions
3. other vessels
4. drawbridge access
5. mooring points installed at bayside boardwalk
6. damage to bridge, boardwalk (all parts-railing, surface, bulkhead, etc.), other
piers, vessels, permanent structures, temporary structures/buoys
7. navigating the bay, channel, bridge and boardwalk docking area with said
vessel
12.The Special Events Superintendent, or his designee, shall serve as the TOCs Agent for
the planning, coordination and execution of the Event. Mr. Steve Webster shall serve as
the agent for the Promoter. Should any terms of this MOU not be met, the TOC may
terminate this agreement at its discretion.
13.This MOU is effective when signed below and may be terminated by either party at any
time.
14.In the case a dispute arises regarding this MOU which cannot be resolved by the parties,
the matter shall be submitted to mediation before commencement of litigation or as
agreed by the parties.
15.This MOU is not assignable by Promoter without the express written consent of the
Mayor and City Council of Ocean City, which consent may be withheld for any reason at
the sole discretion of the Mayor and City Council of Ocean City.
-
8/22/2019 August 5 2013 Complete Agenda
61/115
5
16.No Partnership. This MOU does not create a partnership or any other business entity or
affiliation between the parties, other than to define the respective rights and obligations of
the parties as to the visitation of the Tall Ship Galeon Andalucia
17.Final Agreement. This MOU represents the final agreement between the parties hereto,
and shall only be amended or modified by written agreement between the parties. ThisAgreement, the terms and conditions contained herein and details of ensuing negotiations
will remain confidential among the parties to the transaction and no proposals, License
drafts or summaries of any kind will be distributed, copied or otherwise transmitted,
orally or in writing to any entity or person, except authorized employees or agents of the
Promoter and TOC. Promoter and TOC shall make any press release announcing this
agreement or the Event.
Witness the signatures of the undersigned as of the day and year first above written.
National Air, Sea and Space Foundation, Inc. Mayor and City Council of Ocean City
By:_________________________________ By: ____________________________Bryan Lilley David L. RecorChairman of the Board City Manager
-
8/22/2019 August 5 2013 Complete Agenda
62/115
~(Y< [Q_
~_ j< [3 I()1=1 "Y< [D~w>< [DLJ< [u1---1Iu
I - ~ : ~ _ I ! ~ l ~ J _ l l i L jI e e
e e
Porta ohnProposed Portojohn
BALLFIELD
Coke Machine
Electric Panel--------- - - - - --------Fish I StationWater St.ldply
c I 'I Ij,1]
3RD
ST- - - - - - - - - -
00
-(
IIIJ1..tY IIIII_j
oo ~
w
(f )59IIi
e
e
-
8/22/2019 August 5 2013 Complete Agenda
63/115
OC Tall Ship VisitAugust 20-25, 2013
DRAFT Preliminary Details and Timeline
Event Organizer: National Air , Sea and Space Foundation (NASSF)PO Box 321330Cocoa Beach, FL 32932-1330
Organizer Contacts: Steve WebsterDirector of Development443-235-9888 [email protected]
Bryan LilleyChairman of the Board717-602-4500 [email protected]
VESSEL INFORMATION:
Vessel Name: Galeon Andalucia
AKA: El Galeon (The Galleon)
Vessel Owner: Fundacion Nao Victoria
C/Progreso 20, 2 ASevilla, 41013
Spain
Vessel Contact: Enrique Torres BarragnFundacion Nao VictoriaHead of Logistics DepartmentP. (+1) 904 826 7327 / (+34) 687 822 [email protected]
-
8/22/2019 August 5 2013 Complete Agenda
64/115
Gross Tons: 496
Net Tons: 149Length at Water: 107 feet
Overall Length: 170 feet
Beam: 30 feet (with yards: 50 feet)
Air Draft: 100 feetDraft: 11 feet
Main Mast Height: 120 feetFore Mast Height: 110 feet
Mizzen Mast Height: 80 feet
Distance between the line holes: 98 feetDistance from stern hole to stern end: 16.5 feet
Distance from bow hole to end of bowsprit: 43 feet
Crew: Approximately 25 (split in to two working crews)
Propulsion: Two (2) diesel motors, two propellers (758 hp)Power: On-board generators (lower deck of vessel stern)
Water connection point: on bow of vessel (garden hose type connection)
Gangway: located mid-ship (either side)
Six (6) Decks (upper five public, lower one crew)Vessel carries its own fenders
SUMMARY OF EVENT:
Vessel will host public tours each day starting August 21st. Public tour hours are expected
to be 9:00am to 5:00pm each day. The vessel will be available for private receptions in
the evenings (arranged in advance through NASSF). Vessel tour includes a short film and
historic museum component onboard. Official merchandise will be available related to
the vessel.
SITE INFORMATION:
Event Site: Bayside Boardwalk and Chicago Avenue between 3rd
Street and 4th
Street
Adjacent to 4th
Street Field
Vessel to mooring along side boardwalk facing south
Chicago Avenue will be active fire lane within the event site
Parking spaces within event site will be used for tents housingTicket sales, food and beverage sales, vendor/sponsor booths
Volunteer parking curbside along 3rd
Street
Public parking first come, first serve
Restrooms to be supplemented by portable unitsWater available at fish cleaning station on boardwalk (hose connection)
Electric available at southwest corner of Ball Field (120 connection)
-
8/22/2019 August 5 2013 Complete Agenda
65/115
SITE MODIFICATION INFORMATION:
Pre-Vessel Arrival:
- Remove sections of bayside boardwalk
- Install four (4) each 2 x 6 x 6 concrete mat anchorsDistance between cleat centers: 80 feet (requested by vessel)
- Install four (4) each 10 ton rated cleats (one per mat)
- Replace boardwalk sections- Protect cleats from being tripping hazards pre-vessel arrival
- Add tire bumpers/fenders as needed on west side of railing and bulkhead
Upon Vessel Arrival:
- Create opening by removing wood sections in boardwalk railing for gangway based on
where gangway needs to be placed
- Survey need for rail opening where mooring ropes cross to cleats, remove as needed
- Establish water connection to vessel with Y adapter at fish cleaning station and valveonboard vessel to control flow, make tamper-resistant if possible
SCHEDULE OF EVENTS (DRAFT):
August 16, 2013 Chicago Avenue marked for closure between 3rd
Street and 4th
StreetTwelve parking spaces within closure area marked for non-use for duration of OC
Tall Ship Visit event
August 19, 2013 Additional trash containers placed within designated event area andvicinity (size of containers determined by DPW, 55gln/300gln/8 yard)
August 20, 2013 Scheduled arrival day of Spanish Galleon6:00am Closure of Chicago Avenue as pre-determined, preparation of cleats for
use by Spanish Galleon
Road closure on 3rd
Street will need to include barricades detouring westbound
traffic down the alley southward while allowing eastbound traffic to continue.There should be some mention that the road is one-way and DO NOT ENTER.
Chicago Ave should be blocked off at 3rd
Street on an angle to keep northbound
traffic on Chicago Ave flowing onto the eastbound lane of 3rd
Street.Time TBD Arrival of Galleon, Ebb Tide recommended by USCG and bridge
operator for pass through under drawbridge. (Ebb Tide - The period between high
tide and the next low tide in which the sea is receding.)Route 50 Drawbridge: 70 feet clearance per USCG charts (unlimited height)
NOTE: If weather pushes arrival to 21st, closure may be delayed as well
Vessel shall arrive into the Inlet with patrol and traffic assistance by USCG and
MNRP. Vessel will be underway continuously from Inlet arrival to turn-around at
the bayside boardwalk mooring location. Vessel shall, if possible, time arrival at
drawbridge to five (5) minutes prior to hour or 25 minutes past the hour. TowBoat US or similar entity may be utilized to assist vessel (TBD by promoter).
Drawbridge to open when vessel turns northward in bay after entering inlet.
-
8/22/2019 August 5 2013 Complete Agenda
66/115
USCG and MNRP to keep boat traffic away from bridge opening while vessel
executes pass-through. Vessel will turn 180 degrees upon arrival at mooringlocation and face southward upon mooring up at the bayside boardwalk. USCG
and MNRP to keep turning area clear of civilian vessels.
Trash removal shall happen daily as crew will accumulate refuse daily in additionto public refuse near vessel.
August 21, 2013 Weather contingency arrival date9:00am Start of vessel tours
5:00pm Vessel closed to public
Window opens for evening receptions onboard vesselTrash will increase during public exhibition & evenings with hosted receptions
August 22-24, 2013 Vessel opened to general public for tours
9:00am Start of vessel tours
5:00pm Vessel closed to publicTrash will increase for the duration of public exhibition
August 25, 2013 Final day of vessel tours
9:00am Start of vessel tours
5:00pm Vessel closed to publicWater to be disconnected from vessel
Electric to be disconnected from tents and removed
Time TBD Vessel prepares for departure (if this evening)Railing replaced at rope and gangway locations
Time TBD Vessel departs bayside Boardwalk toward inletTrash will increase on this final day as the vessel prepares to depart
Cleats to be covered to reduce hazard for boardwalk users
USCG and MNRP to keep travel path clear of public vessels. Tow Boat US orsimilar entity may be utilized to assist vessel (TBD by promoter). Drawbridge to open
once vessel is underway. Vessel shall, if possible, time departure to drawbridge to five
(5) minutes prior to hour or 25 minutes past the hour.
OTHER KNOWN DETAILS:
- 4th Street Ball Field will continue to act as an Emergency Helipad.- Do not block gate openings in field fence line- Vessel will keep main mast lit at night for visibility for aircraft- Crew maintains 24 hour watch- Vendors, ticket tent will be setup and removed daily- TOC construction light tower NOT needed- Vessel has lighting units powered from the ship to flood light on the vessel in the
evenings until approximately 11:00pm
-
8/22/2019 August 5 2013 Complete Agenda
67/115
REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, AUGUST 5, 2013
8 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY MANAGER AND STAFF
A. Request Approval to Place Fence on Town Right-of-Waypresented by Russell Jones, Engineering Manager
-
8/22/2019 August 5 2013 Complete Agenda
68/115
TOWN OF
T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d
TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City ManagerFROM: Russell Jones, Engineering Manager
RE: Request to place picket fence in Baltimore Ave Right-of-WayDATE: July 30, 2013
ISSUE(S): Request to place a fence in the city Right-of-Way along 5th Street
SUMMARY: The Council has a policy that no improvements are allowed in the
Towns Right-of-Way areas except for landscaping. Marcella
DiFilippo, owner of 202 5
th
Street & Philadelphia, is requesting toplace a fence at the back of the city side walk and onto the 5 thStreet right-of-way about 3.1 feet. This is required off-street
parking for the Tidelands Motel.
The property owner also requested permission to install the
fence along Philadelphia Avenue onto the SHA right-of-way about2.75 feet. As noted in an email from Assistant District Engineer
Ken Cimino, SHA is requiring that the fence be 3 feet behind the
signal pole easement and may not obstruct the box door. SHAalso stressed its right to remove any structures within their right-
of-way at any time.
OCDC prefers that the street side fence be a white picket style,36 or 42 inches tall.
FISCAL IMPACT: None
RECOMMENDATION: Placement of this fence along 5th Street would be allowed at staff
level. Council may want to consider approval contingent upon a
written agreement, drawn by City Solicitor Ayres, stipulatingthat, if the Council finds it necessary, the fence will be removed
at the owners expense.
ALTERNATIVES: Do not allow fence placement within 5th Street right-of-way.
RESPONSIBLE STAFF: Russell Jones, Engineering Manager
COORDINATED WITH: Hal Adkins, Public Works Director
Blaine Smith, Assistant Planning Director
Glenn Irwin, OCDC
ATTACHMENT(S): Email from Ken Cimino, site drawing and pictures
Agenda Item # 8A
Council Meeting August 5, 2013
-
8/22/2019 August 5 2013 Complete Agenda
69/115
- ~ - -
--- .- >
M
I.II
c . .. ~
~IiII
l - l c : > T ~ :
... tl'e.tl(:7'fll!.i> ~ . . . . . . . .'Q.co t : : r e . " ' - 1 . ( : - . T ~ ~ - ~ ; , : \ ~ ~ ~ ~ t , ' i i ; \ ~ ~ " r : " ' ~ _ ~ :- , : : ~ , - - ~ - s
\ " ~ = ~ ~ " " > ~ l ; ; , t . , , _ . VV Y'JF\>' ' -"~ - ~ ~ _ , 1 " " ' [ ' ' - ' - ( J ~ ~ - \ p . ; ' \ - ~ ~ - - : \ \ - . . } , ~ - . -'..\'==\? ... 't:.:Jfl'ii"'\ _._,"\,_....
' ~A 74:"!4"':::tk..J
~;.t.J::r. ~
j l \ (
L . 9 C . . . . , 1 \ o ~ ~ ' H t . v ' ( PAC.T. q,: I...OT.' 1'!>, ~ L . . ~ z .
~ A . ' ( 1-i 1!-1 Vt!
-
8/22/2019 August 5 2013 Complete Agenda
70/115
IIIIII
I"I
II
______ _)____ __ ~ ~ ~ ~ ~ ~ ~
.... , I
I: I !!9!9lt sm: 9'"'.
I . ::;::..\al. W .. ;-,1 = . ~ = ~:,1=.\? OOtMIY. : lOIINO 9\TAi. I . IISTNC"f'j " ;1 ..:IIMI IISIDO(IW. n...o P'!A: .
I ,/IIO(Jifll NCMI:llt: "ftHN JJ" .wI . . = . : ~ ... - ~1 'tl SPN::1TOW. 'AII:ICM ~ ON ltDtO N SPAC:a,.or
..
: ; ~ ~ . : : . y ! W . t.. . t - .I ; UIUIIIO : . . (IM.IHAIII.Y-4 1~ ~ ~ . : o ."\ . ; .10DL.;t:.f!IUS"=-=-=--.:-==ci:;:2-,.,
( ... . . , I.'-' .1.. . ,,::.,1
-
8/22/2019 August 5 2013 Complete Agenda
71/115
1
Diana Chavis
From: Kenneth Cimino
Sent: Tuesday, July 23, 2013 2:37 PM
To: Hal Adkins; Diana Chavis
Cc: Terry McGean; Russell Jones; Matthew Margotta; Doug Sommers Jr
Subject: RE: Use of right-of-way request - DiFilippo
Hal,
BelowisSHAsresponsetotheproposedfence.
Mr.Spellman(FenceContractor)wascontactedonJuly9thbyourOfficeofRealEstateregardingarequesttoinstallthe
proposed
fence
upon
the
property
with
a
stipulation
that
the
fence
is
to
be
3
feet
behind
the
signal
pole
easement
and
tonotobstructtheboxdoorsothatourcrewscouldaccessitsafely.Baseduponplat55323,wedoownaconsiderable
amountofRightofWayalongthefrontage(PhiladelphiaAvenue)withaparkinglotlightingstructuresthatisnotSHAs
withinourRightofWay.WhenprovidingtheplattoMr.Spellman,itwasalsodiscussedwithhimtostaybehindthe
sidewalk,butatanypointthefencehastoberemoved,itwillbe,thusforhimtostaybehindtheRightofWaylinetobe
safe.IunderstandthattheparkingblocksandpavingappearstobewithinSHARightofWayswiththeparkinglot
lighting,butitdoesnotstopSHAfromobtainingthenecessaryrightstousewhenneeded.Ihavebeentryingtofind
moreinformationifanyagreementwasdonetoillustratethis.
Withall
this
information
in
mind,
it
would
be
warranted
to
let
the
owner
know
and
understand
that
at
any
point
and
timenecessary,SHAhastherighttoremoveanystructureswithinourRightofWaywhenneeded.Sincemany
propertiesthroughoutMaryland(especiallyinCitylimits)havepropertyenhancementswithinSHARightofWaysthat
theStatedoesnotnecessarilyobjecttoo,butwehavingcontrollingRightsuponourRightofWays.
KennethL.Cimino
AssistantDistrictEngineer Traffic
MarylandState
Highway
Administration,
District
1
660WestRoad,P.O.Box2679
Salisbury,Maryland21802
(410)6774040office
(410)4307455cell
(410)5436598fax
-
8/22/2019 August 5 2013 Complete Agenda
72/115
-
8/22/2019 August 5 2013 Complete Agenda
73/115
-
8/22/2019 August 5 2013 Complete Agenda
74/115
REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, AUGUST 5, 2013
8 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY MANAGER AND STAFF
B. Conditional Use Request for a Shopping Center Districtto permit water-related recreational activity with a
maximum total of twenty (20) devices: stand-up paddle
boards, kayaks and pedalboats at the location locally
known as 45th
Street Village, LLC.
Applicant: Mike Hricik/44th
Street Watersports
-
8/22/2019 August 5 2013 Complete Agenda
75/115
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Kay Stroud, Zoning AnalystRE: Conditional Use for Watersport Activity in the SC-1, Shopping Center, DistrictDATE: July 16, 2013
ISSUE(S): Conditional Use request to allow non-motorized watersportactivity in the SC-1, Shopping Center, Zoning District.
SUMMARY: Michael Hricik, owner/operator of 44th Street Watersports, hasrequested the Mayor and City Councils review of his applicationfor a new non-motorized watersport business to be located at4435 Coastal Highway, on the bayside in the 45th Street VillageShopping Center.
The Planning and Zoning Commission, after the public hearing onJuly 16, 2013, has favorably recommended forwarding thisrequest to the Mayor and City Council.
The Commission agrees that this type of use supports the Townsdedication to promoting watersport activity and tourism.
FISCAL IMPACT: None
RECOMMENDATION: To approve the Conditional Use request with any amendmentsdeemed necessary.
ALTERNATIVES: Amendments to the Commissions conditions or denial ofrequest.
RESPONSIBLE STAFF: R. Blaine Smith, Assistant Director, Planning & ZoningKay Stroud, Zoning Analyst
COORDINATED WITH: Matthew G. Margotta, AICP, Director, Planning & CommunityDevel