november 26 2013 complete agenda

MAYOR AND CITY COUNCIL

WORK SESSION Tuesday, November 26, 2013 – 1:00 PM

A Closed Session is scheduled from 11:30 AM – 1:00 PM to discuss legal and contractual matters.

AGENDA

1. CALL TO ORDER

2. REPORT ON CLOSED SESSION – Tuesday, November 26, 2013 – 11:30 a.m. – 1:00 p.m.

3. COMMENTS FROM THE PUBLIC Any person who may wish to speak on a matter scheduled for discussion on the Work Session Agenda

may be heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name,

address and the Agenda item on which he or she wishes to speak.

4. NEW BUSINESS

A. Bid Openings – 1) Roof Replacement and Restoration Project 2) Skate Park Shade Structure

B. Retirement Recognition of James Purnell, Wastewater Department

C. Bid Award Recommendation for Medical Supplies presented by Procurement Manager

D. Request Approval to Solicit Bids for Phase 2 of Boardwalk Camera Installation presented by City Engineer

E. Presentation of Beach Patrol Headquarters Building Design presented by City Engineer

F. Request for Approval of Off‐Season MEDEVAC Landing Zone at the Park and Ride presented by Deputy Fire Chief

G. Discussion of Community Newsletter and Calendar presented by Communications Manager

H. Request to Approve Social Media Policy presented by Communications Manager

I. Request to Approve Veterans’ Hiring Policy presented by Human Resource Director

5. ADJOURN

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, NOVEMBER 26, 2013

2. Report on Closed Session – November 26, 2013 – 11:30 a.m. – 1:00 p.m. – Legal and Contractual Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES:

1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or

(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business

3. To consider the acquisition of real property for the public purpose and matters directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state;

5. Consider the investment of public funds; 6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations;

10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct;

13. Comply with a specific constitutional, statutory or judicially imposed

requirement that prevents public disclosures about a particular proceeding or matter; or

X

14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

DATE AND TIME: Tuesday, November 26, 2013 11:30 a.m. PLACE: City Hall SUBJECT: Legal and Contractual Matters VOTE: UNANIMOUS OTHER: FOR: AGAINST:

ABSTAIN: ABSENT:

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday,

November 26, 2013, a closed session was held on Tuesday, November 26, 2013, at

11:30 a.m. The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal and Contractual Matters

(b) Persons present:

Mayor Richard Meehan City Manager David Recor Council President Lloyd Martin Council Secretary Mary Knight Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare and

Joe Mitrecic City Solicitor Guy Ayres Public Works Director Hal Adkins Public Works Chief Deputy Director Jim Parsons Wastewater Assistant Superintendent Randy Bradford Executive Office Associate Diana Chavis

Action(s) taken: Motion to close meeting: End Time:

H:\Wpdoc\closedsess.wpd


3. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work

Session Agenda may be heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


4. NEW BUSINESS

A. Bid Opening –

1) Roof Replacement and Restoration Project


4. NEW BUSINESS

A. Bid Opening -

2) Skate Park Shade Structure

BID SPREAD SHEET

ITEM: Skate Park Shade Canopy

Bidders Total Bid

Big Span Structures Hernando, FL

Chesapeake Shades Ocean City, MD

Custom Park Service Jessup, MD

Harkins Construction Salisbury, MD

Metal Magic Ocean City, MD

Park Dreams International Silver Spring, MD

Playground Specialists Emmitsburg, MD

Recreation Brands Severna Park, MD

SGX, Inc. Frederick, MD

Shades Home Improvement Ocean City, MD

Bidders Total Bid Sparks At Play

Owings Mills, MD

Spicer Brothers Salisbury, MD

Taylor Sports & Recreation Martinsburg, WV

The Myers Group Salisbury, MD

Ultra Sound & Wind Ocean City, MD

Walker Company Eden, MD

Zonko Builders Selbyville, DE

BID BOND: YES X NO STAFF ESTIMATE: $30,000.00 BUDGET ALLOCATION: $30,000.00


4. NEW BUSINESS

B. Retirement Recognition of James Purnell, Wastewater Department

IN APPRECIATION OF JAMES R. PURNELL 33 YEARS OF SERVICE

James R. Purnell has contributed Thirty-three (33) years of dedicated service to the Town of Ocean City, where he began his career in 1980; and WHEREAS, James Purnell has played an integral role in the Wastewater Division of the Public Works Department of the Town of Ocean City for 33 years; and WHEREAS, James Purnell’s skill and experience have been instrumental in the overall success of the Public Works Department for the Town of Ocean City, Maryland. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, along with the Ocean City Council, do hereby commend James for his Thirty-three (33) years of devoted service and wish him a happy and healthy retirement. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 26th day of November in the year of Our Lord two thousand and thirteen. ______________________________ RICHARD W. MEEHAN Mayor


4. NEW BUSINESS

C. Bid Award Recommendation for Medical Supplies presented by Procurement Manager

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City Manager

FROM: Catrice L. Parsons, Procurement Manager

RE: Medical Supplies Bid Award Recommendation

DATE: November 19, 2013

ISSUE(S): Annual Bid Award for Medical Supplies

SUMMARY: After staff review the recommendation to award is attached.

FISCAL IMPACT: Purchase medical supplies at lowest price meeting specifications

under budget guidelines on an as needed basis.

RECOMMENDATION: To proceed with sealed bid award recommendation.

ALTERNATIVES: Buy without awarding sealed bids.

RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager

COORDINATED WITH: Chris Shaffer, Assistant Fire Chief

Ward Kovacs, Beach Patrol Lt.

ATTACHMENT(S): 1) Award Recommendation from Catrice Parsons, Procurement

Manager

2) Bid Spreadsheet-EMS

3) Bid Spreadsheet-Beach Patrol

Agenda Item # 4C

Council Meeting 11/26/13

P.O. BOX 158 ● OCEAN CITY, MARYLAND ● 21843-0158 City Hall – (410) 289-8221 ● FAX – (410) 289-8703

TOWN OF

The White Marlin Capital of the World MAYOR

RICHARD W. MEEHAN

CITY COUNCIL

LLOYD MARTIN

President

MARY P. KNIGHT

Secretary

BRENT ASHLEY

DOUGLAS S. CYMEK

DENNIS W. DARE JOSEPH M. MITRECIC

MARGARET PILLAS

CITY MANAGER

DAVID L. RECOR, ICMA-CM

CITY CLERK

KELLY L. ALLMOND, CMC

City Clerk

www.oceancitymd.gov

2001

Date: November 19, 2013 To: David L. Recor, ICMA-CM, City Manager From: Catrice Parsons, Procurement Manager Subject: Medical Supplies-EMS & Beach Patrol I have reviewed the medical supply bids that were acknowledged at the October 29th work session. The low bidder results are listed on the attached bid tab sheets. The low bidder for all medical supplies does meet the bid specifications as there are no substitutions accepted. Due to identical bid amounts a random drawing was held on the items and the low bidders were chosen by purchasing staff. It is the recommendation of Chris Shaffer, Asst. Fire Chief, Ward Kovacs, Beach Patrol Lt., and I to award the bids to the following companies: EMS Medical Supplies: Bound Tree:

No. Item Description Pricing 1 Airway King Airway LT-D supraglottic airway kit size 3 $29.19/ea

2 Airway King Airway LT-D supraglottic airway kit size 4 $29.19/ea

3 Airway King Airway LT-D supraglottic airway kit size 5 $29.19/ea

6 Airway Pediatric Endotracheal Tube Holder $2.52/ea

19 Airway Thomas Pediatric ET Tube Holders $2.52/ea

25 Airway Macintosh#4 Disposable Fiber optic Laryngoscope

Blades $3.29/ea

26 Airway Miller # 3 Disposable Fiber optic Laryngoscope

Blades $3.29/ea

27 Airway Macintosh # 3 Disposable Fiber Optic Laryngoscope

Blades $3.29/ea

28 Airway Miller # 2Disposable Fiber Optic Laryngoscope Blades $3.29/ea

29 Airway CPAP OS Breathing Circuit with Medium Mask 10

each/case $35.99/ea

31 Airway CPAP Small Mask 50/case $9.85/ea

32 Bio 7-10 Gallon Biohazard Bags $0.09/ea

34 Bio Qick Clean 7oz $3.82/ea

38 Diag Aneriod Spygmomanometers regular adult complete;

navy $15.01/ea

40 Diag Adscope Stethoscope Black $21.64/ea

43 Diag Blood Glucose, Lancet, Manual, Green Top

Hemolance150/bx $0.168/bx (100)

53 Meds 3 Pack Cherry Insta Glucose $3.30/ea

61 Meds Ringers lactate1000mL 12 per CS (see Note 1) $1.15/ea

62 Meds Ringers lactate 500mL 24 per CS (see Note 1) $0.98/ea

63 Meds Rolled Blue Non Latex Tourniquet 1000/Case $0.09/ea

95 Trauma Sterile Burn Sheets/12 Per Case $5.64/ea

100 Trauma 1200cc Green Top Suction Canisters $2.61/ea

101 Trauma Yankauer Suction Tips & Suction Tubing $0.84/ea

112 Trauma Speedblock Set $14.00/ea

114 Trauma 3X18 ArmBoards Case/100 $0.72/ea

Ever Ready First Aid:

No. Item Description Pricing 75 Oxy Pedatric NRB Mask With Vent $1.02/ea

111 Trauma Nail Polish Remover Pads 100 Per Box $0.0325/bx

(100)

Henry Schein:

No. Item Description Pricing 4 Airway Meconium Aspirators $3.86/ea

17 Airway Intubation Style Magill Forceps Pediatric $3.37/ea

18 Airway Intubation Style Magill Forceps Adult $3.36/ea

23 Airway 6.0 Tracheal Tube With Controllable Tip 10/Box $8.32/ea

24 Airway 7.0 Tracheal Tubes With Controllable Tip 10/Box $8.32/ea

115 Trauma 6x9 Regular Instant Cold Ice Pack Case/24 $0.27/ea

30 Airway CPAP Large Adult Mask 50/case $13.02/ea

36 Bio Fluid solidifying powder 5oz bottle $3.44/ea

37 Diag Ammonia Inhalants 10 Per Box $0.16/ea

44 Diag Bayer Contour Glucose Test Strips 50/box $0.38/ea

46 Diag Adult blue sensor w/snap $0.26/ea

49 Meds Epi Pen 0.3mg Auto Injector $145.87/ea

50 Meds Epi Pen JR 0.15mg Auto Injector $145.87/ea

52 Meds Sharps Containers $2.90/ea

57 Meds Autoguard IV Cath Non Winged 18 Ga 50bx $2.04/ea



60 Meds Autoguard IV Cath Non Winged 24 Ga 50 bx $2.04/ea

66 Meds 5cc Luer Lok Tip Syringe 100/Box $0.07/ea


69 Meds 1cc Safety Syringe With Needle 50/Box $0.36/ea

70 Meds 3cc Safety Syringe With Needle 50/ Box $0.33/ea

71 Meds 23ga Safety Needle Only Box/50 $0.29/ea

72 Meds Succinylcholine/Chloride Injection/200mg (20mg/mL) $3.71/ea

73 Meds Diltiazem/HCI Injection/25 mg/5mL (5mg/mL) $0.68/ea

74 Oxy Adult NRB Mask With Vent $0.81/ea

78 Oxy Nebulaizer w/pediatric aerosol dragon mask $0.97/ea

79 Oxy V-Vac Replacement Cartridge 4/Count $16.54/ea

82 Suction 12 FR Whistle Tip Suction Cath 10/Box $0.21/ea

83 Suction 14FR Whistle Tip Suction Cath 10/Box $0.21/ea

84 Suction 18 FR Whistle Tip Suction Cath 10/Box $0.21/ea

85 Suction 10 FR Gastric Sump Tubes Salem 10/Box $2.01/ea

86 Suction 12FR Gastric Sump Tube Salem 10/Box $2.01/ea



96 Trauma Stiffneck Select Adult Collars $4.87/ea

97 Trauma Stiffneck Select Pediatric Collars $4.71/ea

102 Trauma 4" Kling Non Sterile 12 Per Bag 96 Per Case $0.45/ea

107 Trauma Trauma Dressings $2.23

108 Trauma Triangular Bandages $0.17

109 Trauma Surgical Clipper Blade Assembly 50 Per Box $3.94/ea

116 Trauma Universal Base only $22.06/ea

McKesson:

No. Item Description Pricing 45 Diag Pediatric blue sensor electrode $0.3868/ea

47 Diag Disposable Probe covers 25/bx $0.0321/ea


93 Trauma 1"x3" Band Aids Sheer $0.0339/ea

94 Trauma 2"x4 1/2 " Extra Large Band Aids $0.11/ea

Midwest Medical Supply:

No. Item Description Pricing 9 Airway 5.0 Cuffed ET Tubes 10 /Box $1.13/ea

10 Airway 5.5 Cuffed ET Tubes 10/Box $1.13/ea

11 Airway 6.0 Cuffed ET Tubes 10/box $1.13/ea




15 Airway 3.0 Uncuffed ET Tubes 10/Box $1.02/ea

16 Airway 4.0 Uncuffed ET Tubes 10/Box $1.02/ea

21 Airway Quick Trach Emergency Cric Kits $119.32/ea

22 Airway Needle Decompression Kits Complete $88.09/ea

39 Diag Safety lancets $0.0952/bx

(100)

41 Diag Cardiology Scope Burgundy $50.44/ea

42 Diag Disposable Pen Light w/ Pupil Gauge 6 Per Pack $0.60/ea

54 Meds 0.4 mg Nitro Spray 4.9gm 200 Metered Doses $174.39/ea

76 Oxy Infant NRB Mask With Vent $3.34

77 Oxy Pediatric Nasal Canula $1.13/ea

81 Suction 8FR Whistle Tip Suction Cath 10/Box $0.17/ea

98 Trauma 7.5" Bandage Scissors $0.67/ea

Quadmed, Inc.

No. Item Description Pricing 90 Trauma Sterile 4x4 25 Pks of 2 Ply /24 Per Case $0.0500/ea

91 Trauma Sterile 5x9 16 Per Box $0.1400/ea

92 Trauma 1 3/4" Butterfly Box medium 100/box $0.1400/ea

106 Trauma Tegaderm 100 Per Box 6x7 cm $0.2600/ea

110 Trauma Medium Alcohol Preps Medium 200 Per box $0.0070/ea

113 Trauma 2X9 ArmBoards Case/100 $0.7135/ea

Southeaster Emergency Equipment:

No. Item Description Pricing 5 Airway Adult Endotracheal Tube Holder $2.50/ea

7 Airway Latex free nasopharyngeal airways $11.58/ea

8 Airway Berman oral airways set 00-6 (box of 10) $1.57/ea

20 Airway Thomas Adult ET Tube Holders $2.50/ea

33 Bio Cavicide Disenfectant Spray 24oz bottle $6.54/ea

35 Bio N-95 Masks Regular $0.79/ea

48 Meds 81mg Chewable Aspirin Orange/Cherry $0.75/bt

51 Meds P2 Sharps Shuttle $1.54/ea

55 Meds Autoguard IV Cath Non Winged 14Ga 50bx $2.14/ea

56 Meds Autoguard IV Cath Non Winged 16Ga 50bx $2.14/ea

64 Meds Sternal/Illiac Needle 18ga Case/10 $8.14/ea

65 Meds Sternal/Illiac Needle 15ga Case/10 $8.14/ea

80 Suction Beck Airway Airflow Monitor count/10 $5.57/ea

89 Trauma 250mL Sterile Water 24 Per Case $1.08/ea

99 Trauma Ring Cutters $5.18/ea

103 Trauma 6" Kling Non Sterile 6 Per Bag 48 Per Case $0.66/ea

104 Trauma Transpore Tape 1" 12 Per Box $0.795/ea

105 Trauma Transpore Tape 2" 6 Per Box $1.62/ea

Beach Patrol Medical Supplies: McKesson:

No. Item Description Pricing

2 100

Boxes Small Band-Aids $0.0165/ea

3 24

Boxes Large Band-Aids $0.0856/ea

Henry Schein:

No. Item Description Pricing 1 48 Each Adult Mini Kit CPR Mask $10.58/ea

4 100

Boxes Sting Kill Wipes $0.09/ea

5 50 Each First Aid Antiseptic liquid $3.83/ea

6 14 Cases Trainers Athletic Tape $1.17/ea

7 12 Cases Instant Ice Packs $0.27/ea

8 24

Boxes Large Gauze Pads $0.02/ea

9 24

Boxes Small Gauze Pads $0.03/ea

10 150

Each Individually wrapped gauze rolls $0.05/ea

11 50 Each Triangular bandages individually wrapped $0.17/ea

The respective departments will purchase these medical supplies out of their annual medical supply budgets. The prices were bid based on approximate amounts for bidding purposes only. Thank you for your consideration.

No. Item Est. Qty. Part # Brand Description UOM Bound Tree Ever Ready First Aid

Henry

Schein McKesson

Midwest Medical

Supply Quadmed, Inc.

Southeastern

Emergency

Equipment1 Airway 4 Cases KLTD213EA King King Airway LT-D supraglottic airway kit size 3 Each $29.19/ea $36.00/ea NO BID NO BID NO BID $30.15/ea NO BID

2 Airway 4 Cases KLTD214EA King King Airway LT-D supraglottic airway kit size 4 Each $29.19/ea $36.00/ea NO BID NO BID NO BID $30.15/ea NO BID

3 Airway 4 Cases KLTD215EA King King Airway LT-D supraglottic airway kit size 5 Each $29.19/ea $36.00/ea NO BID NO BID NO BID $30.15/ea NO BID

6 Airway 1 Box 600-030001 Thomas Pediatric Endotracheal Tube Holder Each $2.52/ea $3.60/ea $2.59/ea NO BID $2.67/ea $3.3333/ea $2.53/ea

19 Airway 2 Boxes LA 400 Laerdal Thomas Pediatric ET Tube Holders Each $2.52/ea $3.60/ea $2.59/ea NO BID $2.67/ea $3.3333/ea $2.53/ea

25 Airway 4 Boxes 25304 GreenLine Macintosh#4 Disposable Fiber optic Laryngoscope Blades Each$3.29/ea $5.50/ea $3.80/ea NO BID $3.97 $4.0936/ea $3.31/ea

26 Airway 4 Boxes 25333 Greenline Miller # 3 Disposable Fiber optic Laryngoscope Blades Each $3.29/ea $5.50/ea $3.80/ea NO BID $3.97 $4.0936/ea $3.31/ea

27 Airway 2 Boxes 25303 Greenline Macintosh # 3 Disposable Fiber Optic Laryngoscope Blades Each$3.29/ea $5.50/ea $3.80/ea NO BID $3.97 $4.0936/ea $3.31/ea

28 Airway 2 Boxes 25332 Greenline Miller # 2Disposable Fiber Optic Laryngoscope Blades Each $3.29/ea $5.50/ea $3.80/ea NO BID $3.97 $4.0936/ea $3.31/ea

29 Airway 5 Cases 531900 Emergent CPAP OS Breathing Circuit with Medium Mask 10 each/case Each$35.99/ea NO BID $42.51/ea NO BID NO BID NO BID NO BID

31 Airway 2 Cases 121907-1 Emergent CPAP Small Mask 50/case Each $9.85/ea NO BID $10.16/ea NO BID NO BID NO BID NO BID

32 Bio 10 Cases 116Medical

Action7-10 Gallon Biohazard Bags Each

$0.09/ea $0.12/ea $0.12/ea $0.4892/ea $0.11/ea NO BID $0.09/ea

34 Bio 5 Cases 71307 Eco-Lab Qick Clean 7oz Each $3.82/ea $7.25/ea $9.73/ea NO BID $4.45/ea NO BID NO BID

38 Diag 24 Each 760-A Prosphyg Aneriod Spygmomanometers regular adult complete; navy Each$15.01/ea $22.90/ea $15.10/ea NO BID $18.23/ea $23.9064/ea $17.62/ea

40 Diag 24 Each ADC 603 ADC Adscope Stethoscope Black Each $21.64/ea $29.00/ea $26.47/ea NO BID $23.31/ea $35.0058/ea $28.36/ea

43 Diag 10 Boxes 4336 HypoGuard Blood Glucose, Lancet, Manual, Green Top Hemolance150/bx Each$0.168/bx (100) $0.25/ea $0.17/ea NO BID $0.1682/bx (100) $0.0713/ea NO BID

53 Meds 30 Each 3 PK/31 Gr Vilant 3 Pack Cherry Insta Glucose Each $3.30/ea $5.00/pk (3) $4.65/ea $4.24/ea $3.84/pk (3) $3.7544/ea $4.28/ea

61 Meds 4 Cases 2B2324 Baxter Ringers lactate1000mL 12 per CS (see Note 1) Each $1.15/ea NO BID $1.16/ea $1.97/ea $1.67/ea NO BID $1.39/ea

62 Meds 4 Cases 2B2323 Baxter Ringers lactate 500mL 24 per CS (see Note 1) Each $0.98/ea NO BID $1.23/ea NO BID $1.52/ea NO BID $1.27/ea

63 Meds 1 Case 9634B ADI Rolled Blue Non Latex Tourniquet 1000/Case Each $0.09/ea NO BID $0.10/ea NO BID $0.344/bx (25) $0.0995/ea $0.09/ea

95 Trauma 2 Cases 5180B Roehampton Sterile Burn Sheets/12 Per Case Each$5.64/ea $6.90/ea $7.68/ea NO BID $2.26/ea NO BID $5.74/ea

100 Trauma 2 Cases BE-484410 Bemis 1200cc Green Top Suction Canisters Each $2.61/ea $3.80/ea $2.89/ea $2.74/ea $2.63/ea $2.7900/ea $3.18/e

101 Trauma 2 Cases CN-34880/CN-37040 Conmed Yankauer Suction Tips & Suction Tubing Each$0.84/ea $2.18 & 1.86/cs (50) $3.38/ea $1.95 & $1.66/ea $1.00 & $1.51/ea $0.3977/ea $1.29/ea

112 Trauma 300 Each LA983032 Laerdal Speedblock Set Each $14.00/ea $25.00/ea $18.72/ea NO BID $19.66/ea $21.8363/ea $18.86/ea

114 Trauma 3 Cases 6642B Morrison 3X18 ArmBoards Case/100 Each $0.72/ea $1.40/ea $1.11/ea NO BID $1.12/ea $1.0760/ea $1.11/ea

75 Oxy 4 Case MS-25058 Medsource Pedatric NRB Mask With Vent Each $1.20/ea $1.02/ea $1.08/ea NO BID $0.79/ea NO BID NO BID

111 Trauma 12 Boxes S3509 PDI Nail Polish Remover Pads 100 Per Box Each $0.036/bx (100) $0.0325/bx (100) $0.04/ea NO BID $0.036/bx (100) $0.0370/ea $0.0361/ea

4 Airway 15 Each N 0101 Meconium Aspirators Each $3.88/ea $5.85/ea $3.86/ea $4.12/ea $4.24/ea $4.0936/ea $3.88/ea

17 Airway 12 Each ADC 315 ADC Intubation Style Magill Forceps Pediatric Each $2.88/ea $4.35/ea $3.37/ea NO BID $3.82/ea $3.3900/ea NO BID

18 Airway 12 Each ADC 315 ADC Intubation Style Magill Forceps Adult Each $3.35/ea $4.35/ea $3.36/ea NO BID $4.17/ea $3.3900/ea NO BID

23 Airway 3 Boxes 1627A Endotrol 6.0 Tracheal Tube With Controllable Tip 10/Box Each $8.34/ea $9.90/ea $8.32/ea NO BID $8.76 $8.8187/ea $8.34/ea

24 Airway 3 Boxes 1628A Endotrol 7.0 Tracheal Tubes With Controllable Tip 10/Box Each $8.34/ea $9.90/ea $8.32/ea NO BID $8.76 $8.8187/ea $8.34/ea

115 Trauma 25 Cases 2594B KwikCold 6x9 Regular Instant Cold Ice Pack Case/24 Each $0.26/cs $0.63/cs (16) $0.27/ea NO BID $0.39/cs (24) NO BID NO BID

30 Airway 2 Cases 1900-888 Emergent CPAP Large Adult Mask 50/case Each $13.25/ea NO BID $13.02/ea NO BID NO BID NO BID NO BID

36 Bio 24 Cases 41101 Red-Z Fluid solidifying powder 5oz bottle Each $3.49/ea $4.40/ea $3.44/ea $4.16/ea $4.24/ea $4.4211/ea $3.82/ea

37 Diag 40 Boxes 9-001 Kendall Ammonia Inhalants 10 Per Box Each $0.1595/bx (100) $0.135/ea $0.16/ea NO BID $0.197/bx (10) NO BID $0.18/ea

44 Diag 10 Boxes 7099CContour Micro-

fillBayer Contour Glucose Test Strips 50/box Each

$0.39/bx (50) $0.56/ea $0.38/ea $0.3904/ea $0.40/bx (50) $0.4400/ea $0.39/ea

46 Diag 12 Cases R-00-S/4 AMBU Adult blue sensor w/snap Each $0.3775/pk (4) $0.385/pk (4) $0.26/ea $0.46/ea $0.43/pk (4) $1.7661/ea $0.3825/ea

49 Meds 24 Each 0500-1 Dey Epi Pen 0.3mg Auto Injector Each $151.65/pk (2) $152.50/pk (2) $145.87/ea $150.285/ea $177.99/pk (2) NO BID NO BID

50 Meds 24 Each 0501-1 Dey Epi Pen JR 0.15mg Auto Injector Each $151.65/pk (2) $152.50/pk (2) $145.87/ea $150.285/ea $177.99/pk (2) NO BID NO BID

52 Meds 2 Cases K-8970 Kendall Sharps Containers Each $3.08/ea $3.95/ea $2.90/ea $3.20/ea $3.26/ea $3.2515/ea $3.07/ea

57 Meds 2 Boxes BD 381444 BD Insyte Autoguard IV Cath Non Winged 18 Ga 50bx Each $2.05/ea $2.72/bx (50) $2.04/ea $2.15/ea $2.05/ea $2.2800/ea $2.05/ea



60 Meds 2 Boxes BD 381412 BD Insyte Autoguard IV Cath Non Winged 24 Ga 50 bx Each $2.05/ea $2.72/bx (50) $2.04/ea $2.15/ea $2.05/ea $2.2800/ea $2.05/ea

66 Meds 1 Box 309603 BD 5cc Luer Lok Tip Syringe 100/Box Each $0.1064/bx (125) $0.12/bx (125) $0.07/ea NO BID $0.105/bx (125) NO BID NO BID

67 Meds 2 Boxes 309604 BD 10cc Luer Lok Tip Syringe 100/Box Each $0.1042/ bx (100) $0.125/bx (100) $0.09/ea $0.11/ea $0.1087/bx (100) NO BID $0.11/ea

69 Meds 2 Boxes BD 305903 BD 1cc Safety Syringe With Needle 50/Box Each $0.36/bx (50) $0.46/bx (50) $0.36/ea $0.37/ea $0.363/bx (50) $0.4732/ea $0.36/ea

70 Meds 2 Boxes BD 305906 BD 3cc Safety Syringe With Needle 50/ Box Each $0.33 (50) $0.42/bx (50) $0.33/ea $.34/ea $0.342/bx (50) $0.4402/ea $0.33/ea

71 Meds 2 Boxes BD 305902 BD 23ga Safety Needle Only Box/50 Each $0.29/ea $0.38/bx (50) $0.29/ea $0.30/ea $0.29/bx (50) $0.3801/ea $0.29/ea

72 Meds 12 Boxes NDC 0409-6629-02 Hospira Succinylcholine/Chloride Injection/200mg (20mg/mL) Each $4.99/ea NO BID $3.71/ea $4.95/ea $5.64/bx (25) NO BID NO BID

73 Meds 12 Boxes NDC 0409-1171-01 Hospira Diltiazem/HCI Injection/25 mg/5mL (5mg/mL) Each$1.00/ea $0.81/bx (10) $0.68/ea $2.09/ea $2.38/pk (10) NO BID NO BID

74 Oxy 4 Cases HU 1059 Hudson Adult NRB Mask With Vent Each $1.00/ea $0.85/ea $0.81/ea $1.79/ea $0.88/ea NO BID $0.99/ea

78 Oxy 2 Cases 410312 Vixone Nebulaizer w/pediatric aerosol dragon mask Each $1.33/ea $2.36/ea $0.97/ea NO BID $1.42/bx (50) NO BID NO BID

79 Oxy 4 Cases LA 985080 Laerdal V-Vac Replacement Cartridge 4/Count Each $16.60/ea $20.00/pk (4) $16.54/ea NO BID $17.38/ea $19.7661/ea $16.60/ea

82 Suction 3 Boxes RU 40450012 Rusch 12 FR Whistle Tip Suction Cath 10/Box Each $0.13/ea $0.24/bx (50) $0.21/ea $0.5396/ea $0.17/ea $0.3860/ea $0.36/ea

83 Suction 3 Boxes RU 40450014 Rusch 14FR Whistle Tip Suction Cath 10/Box Each $0.13/ea $0.24/bx (50) $0.21/ea $05402/ea $0.17/ea $0.3860/ea $0.36/ea

84 Suction 3 Boxes RU 40450018 Rusch 18 FR Whistle Tip Suction Cath 10/Box Each $0.13/ea $0.24/bx (50) $0.21/ea $0.5402/ea $0.17/ea $0.3860/ea $0.36/ea

85 Suction 4 Boxes MV 1217-10 MV 10 FR Gastric Sump Tubes Salem 10/Box Each $2.20/ea $2.72/ea $2.01/ea $2.34/ea $2.57/bx (50) NO BID $2.12/ea

86 Suction 4 Boxes MV 1217-12 MV 12FR Gastric Sump Tube Salem 10/Box Each $2.20/ea $2.72/ea $2.01/ea $2.13/ea $2.57/bx (50) NO BID $2.12/ea


EMS


96 Trauma 8 Cases 980011 Laerdal Stiffneck Select Adult Collars Each $4.97/ea $8.00/ea $4.87/ea NO BID $10.51/ea $6.2573/ea $4.98/ea

97 Trauma 2 Cases 980021 Laerdal Stiffneck Select Pediatric Collars Each $4.97/ea $8.00/ea $4.71/ea NO BID $10.51/ea $6.0468/ea $4.98/ea

102 Trauma 4 Cases KE 2247 Kendall 4" Kling Non Sterile 12 Per Bag 96 Per Case Each $0.45/bx (125) $0.54/cs (96) $0.45/ea $0.46/ea $.046/bx (12) $0.4650/ea $0.45/ea

107 Trauma 3 Cases KE 1967 Kendall Trauma Dressings Each $2.26/ea $2.72/bx (50) $2.23 $2.35/ea $2.37/ea $2.3895/ea $2.26/ea

108 Trauma 5 Dozen MS TR 140 Triangular Bandages Each $0.22/ea $0.36/ea $0.17 NO BID $0.20/ea $0.2325/ea $0.31/ea

109 Trauma 2 Boxes 3M 9660 3M Surgical Clipper Blade Assembly 50 Per Box Each $3.96/ea $4.72/ea $3.94/ea $4.06/ea $4.20/ea $4.5965/ea $3.96/ea

116 Trauma 10 Boxes L 983060 Laerdal Universal Base only Each $22.12/ea $36.00/ea $22.06/ea $22.906/ea $23.12/ea $29.5556/ea $22.12/ea

45 Diag 10 Boxes N-00-S-25 AMBU Pediatric blue sensor electrode Each $0.54/pk (25) $13.96/pk $0.44/ea $0.3868/ea $0.46/bx (25) NO BID $0.45/ea

47 Diag 10 Boxes 175031 Suretemp Disposable Probe covers 25/bx Each $0.0388/bx (25) $0.472/pk (25) $0.05/ea $0.0321/ea $0.0408/pk (25) $0.410/ea $0.039/ea

68 Meds 2 Boxes SS30LT Terumo 30cc Luer Lok Tip Syringe 25/Box Each $0.466/bx (25) $1.12/bx (25) $0.33/ea $0.27/ea $0.3552 bx (25) $0.4015/ea $0.40/ea

93 Trauma 25 Boxes JJ 4644Johnson &

Johnson1"x3" Band Aids Sheer Each

$0.015/bx (100) $0.16/bx (100) $0.04/ea $0.0339/ea $0.0133/bx (100) $0.0400/ea NO BID

94 Trauma 20 Boxes JJ 5716Johnson &

Johnson2"x4 1/2 " Extra Large Band Aids Each

$0.11/bx (50) $0.1544 (50) $0.12/ea $0.11/ea $0.1133/bx (50) $0.1400/ea $0.12/ea

9 Airway 2 Boxes RU 112082050 Rusch 5.0 Cuffed ET Tubes 10 /Box Each $1.19/ea $1.15/ea $1.32/ea $1.90/ea $1.13/ea $1.3684/ea $1.20/ea

10 Airway 2 Boxes RU 112082055 Rusch 5.5 Cuffed ET Tubes 10/Box Each $1.19/ea $1.15/ea $1.32/ea $1.90/ea $1.13/ea $1.3684/ea $1.20/ea

11 Airway 2 Boxes RU 112082060 Rusch 6.0 Cuffed ET Tubes 10/box Each $1.19/ea $1.15/ea $1.32/ea $1.90/ea $1.13/ea $1.3684/ea $1.20/ea




15 Airway 2 Boxes RU 100382030 Rusch 3.0 Uncuffed ET Tubes 10/Box Each $1.13/ea $1.15/ea $1.20/ea $2.26/ea $1.02/ea $1.5789/ea $1.13/ea

16 Airway 2 Boxes RU 100382040 Rusch 4.0 Uncuffed ET Tubes 10/Box Each $1.13/ea $1.15/ea $1.21/ea $2.26/ea $1.02/ea $1.5789/ea $1.13/ea

21 Airway 12 Each RU 120900040 Rusch Quick Trach Emergency Cric Kits Each $128.79/ea $140.00/ea $143.82/ea $153.43/ea $119.32/ea $145.0292/ea $127.74/ea

22 Airway 24 Each Cook Cook Needle Decompression Kits Complete Each $94.71/ea NO BID NO BID NO BID $88.09/ea $98.1520/ea $94.72/ea

39 Diag 20 Boxes SLN-240 Surgilance Safety lancets Each $0.1209/bx (100) $0.13/ea $0.10/ea $0.1041/ea $0.0952/bx (100) $0.1000/ea $0.1239/ea

41 Diag 12 Each ADC 602 ADC Cardiology Scope Burgundy Each $50.44/ea $68.00/ea $56.58/ea NO BID $50.44/ea $69.8947/ea $58.98/ea

42 Diag 10 Packs S3604 Disposable Pen Light w/ Pupil Gauge 6 Per Pack Each $0.85/ea $0.90/ea $0.73/ea NO BID $0.60/ea $0.7017/ea $0.71/ea

54 Meds 12 Each 79541 Nitrolingual 0.4 mg Nitro Spray 4.9gm 200 Metered Doses Each $200.99/ea $195.00/ea $311.40/ea NO BID $174.39/ea NO BID NO BID

76 Oxy 1 Case RU 395497 Hudson Infant NRB Mask With Vent Each $3.37/ea $4.00/ea $1.06/ea NO BID $3.34 NO BID NO BID

77 Oxy 1 Case HU 1838 Hudson Pediatric Nasal Canula Each $1.17/ea $1.54/ea $0.47/ea $1.49/ea $1.13/ea NO BID $1.13/ea

81 Suction 3 Boxes RU 40450080 Rusch 8FR Whistle Tip Suction Cath 10/Box Each $0.13/ea $0.24/bx (50) $0.21/ea $0.5402/ea $0.17/ea $0.3860/ea $0.36/ea

98 Trauma 20 Each A 4520 7.5" Bandage Scissors Each $0.73/ea $2.00/ea $1.38/ea NO BID $0.67/ea $0.7500/ea $1.59/ea

90 Trauma 10 Cases KE 3033 Kendall Sterile 4x4 25 Pks of 2 Ply /24 Per Case Each $0.0508/bx (50) $0.06/cs (1200) $0.06/ea $0.1008/ea $0.0516/bx (25) $0.0500/ea $0.051/ea

91 Trauma 10 Cases KE 9190 Kendall Sterile 5x9 16 Per Box Each $0.1132/tr (25) $0.24/cs (432) $0.21/ea $0.21/ea $0.2058/bx (36) $0.1400/ea NO BID

92 Trauma 15 Boxes 4331Johnson &

Johnson1 3/4" Butterfly Box medium 100/box Each

$0.0159/bx (100) $0.165/bx (100) $0.04/ea $0.06/ea $0.0147/bx (100) $0.1400/ea NO BID

106 Trauma 4 Boxes 3M 1624W 3M Tegaderm 100 Per Box 6x7 cm Each $0.2999/bx (100) $.36/bx (100) $0.34/ea $0.40/ea $0.3373/bx (100) $0.2600/ea $0.2781/ea

110 Trauma 12 Boxes S3511 Dynarex Medium Alcohol Preps Medium 200 Per box Each $0.0069/bx (200) $0.0085/bx (200) $0.02/ea NO BID $0.00735/bx (200) $0.0070/ea $0.0073/ea

113 Trauma 2 Cases 6640B Morrison 2X9 ArmBoards Case/100 Each $0.72/ea $0.99/ea $0.80 NO BID $0.76/ea $0.7135/ea $0.89/ea

5 Airway 4 Boxes 600-020001 Thomas Adult Endotracheal Tube Holder Each $2.52/ea $3.60/ea $2.59/ea NO BID $2.67/ea $3.3333/ea $2.50/ea

7 Airway 24 Kits 792-1-5075-04 Robertazzi Latex free nasopharyngeal airways Each $13.50/kt $18.30/kit $2.79/ea NO BID $11.88/ea $16.1170/ea $11.58/ea

8 Airway 24 Sets 792-1-1508000EA Berman Berman oral airways set 00-6 (box of 10) Each $1.87/st $2.35/set $2.17/ea NO BID $1.60/ea $2.04678/ea $1.57/ea

20 Airway 4 Boxes LA 500 Laerdal Thomas Adult ET Tube Holders Each $2.52/ea $3.60/ea $2.59/ea NO BID $2.67/ea $3.3333/ea $2.50/ea

33 Bio 2 Cases MX 13-1024 Cavicide Cavicide Disenfectant Spray 24oz bottle Each $7.63/ea $9.95/ea $6.73/ea $6.94/ea $7.54/ea $7.7076/ea $6.54/ea

35 Bio 4 boxes 3M 1860 3M N-95 Masks Regular Each $0.831/bx (20) $0.90/ea $0.80/ea $0.85/ea $.0845/bx (20) $0.9900/ea $0.79/ea

48 Meds 25 Bottles 1420-95 Bayer 81mg Chewable Aspirin Orange/Cherry Each $0.70/bt (36) $2.60/ea $0.78/ea NO BID $0.72/btl (36) $0.8772/ea $0.75/bt

51 Meds 100 Each KE 8301 Kendall P2 Sharps Shuttle Each $1.55/ea $2.00/ea $1.55/ea $1.61/ea $1.64/ea $1.6374/ea $1.54/ea

55 Meds 2 Box BD 381467 BD Insyte Autoguard IV Cath Non Winged 14Ga 50bx Each $2.15/ea $2.72/bx (50) $2.15/ea $2.27/ea $2.17/ea $2.2800/ea $2.14/ea

56 Meds 2 Boxes BD 381454 BD Insyte Autoguard IV Cath Non Winged 16Ga 50bx Each $2.15/ea $2.72/bx (50) $2.15/ea $2.27/ea $2.17/ea $2.2800/ea $2.14/ea

64 Meds 1 Case 1323B Illinois Sternal/Illiac Needle 18ga Case/10 Each $24.96/ea $11.20/bx (10) $8.61/ea NO BID $19.82/ea $9.0640/ea $8.14/ea

65 Meds 1 case 1322B Illinois Sternal/Illiac Needle 15ga Case/10 Each $24.96/ea $11.20/bx (10) $8.61/ea NO BID $19.82/ea $9.0640/ea $8.14/ea

80 Suction 6 Boxes 5245A Beck Beck Airway Airflow Monitor count/10 Each $5.95/ea $8.80/bx (10) $7.67/ea NO BID NO BID $7.4854/ea $5.57/ea

89 Trauma 8 Cases BB-6139-22 Braun 250mL Sterile Water 24 Per Case Each $1.25/ea $1.50/cs (24) $1.40/ea $3.82/ea $1.65/ea NO BID $1.08/ea

99 Trauma 15 Each 7522 EMI Ring Cutters Each $4.44/ea $5.90/ea $6.35/ea NO BID $11.82/ea NO BID $5.18/ea

103 Trauma 5 Cases KE 2249 Kendall 6" Kling Non Sterile 6 Per Bag 48 Per Case Each $0.325/bg (6) $0.83/cs (48) $0.66/ea $0.6825/ea $0.69/bg (6) $0.6920/ea $0.66/ea

104 Trauma 15 Boxes 3M 1527-1 3M Transpore Tape 1" 12 Per Box Each $1.167/bx (125 $0.90/bx (12) $0.91/ea $1.155/ea $0.84/ea $0.8200/ea $0.795/ea

105 Trauma 15 Boxes 3M 1527-2 3M Transpore Tape 2" 6 Per Box Each $2.333/bx (6) $1.81/bx (6) $1.72/ea $2.31/ea $1.68/ea $1.6400/ea $1.62/ea

No. Est. Qty. Part # Brand Description UOM McKesson Henry Schein

2 100 Boxes 7028LF 1-inch Kendall Small Band-Aids Each $0.0165/ea

3 24 Boxes NON25504 Medline Large Band-Aids Each $0.0856/ea

1 48 Each #170 Sealeasy Adult Mini Kit CPR Mask Each $10.58/ea

4 100 Boxes #213-014 CSM Sting Kill Wipes Each $0.09/ea

5 50 Each 2OZ Bactine First Aid Antiseptic liquid Each $3.83/ea

6 14 Cases #619 Cramer Trainers Athletic Tape Each $1.17/ea

7 12 Cases RA08310B Medi-First Instant Ice Packs Each $0.27/ea

8 24 Boxes #3354 4x4 Large Gauze Pads Each $0.02/ea

9 24 Boxes #3353 3x3 Small Gauze Pads Each $0.03/ea

10 150 Each Not specified 2x2 Individually wrapped gauze rolls Each $0.05/ea

11 50 Each Not specified 36” x 36” x 51” Triangular bandages individually wrapped Each $0.17/ea

Beach Patrol


4. NEW BUSINESS

D. Request Approval to Solicit Bids for Phase 2 of Boardwalk Camera Installation presented by City Engineer

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Upcoming Bid Boardwalk Camera and Fiber Phase 2 DATE: November 20, 2013 ISSUE(S): Upcoming bid opening for Phase 2 of Boardwalk Network Camera

Installation SUMMARY: Bids are being solicited for Phase 2 of the Boardwalk Network

Camera project. Work includes new fiber optic cable from the Worcester Sub-station to the tram station and new surveillance cameras at locations along the boardwalk identified by the Police Department. Bids are due to be opened at the December 10, 2013 Work Session.

FISCAL IMPACT: $150,000 bond funds appropriated from savings from the

Boardwalk Renovation Project. RECOMMENDATION: Open bids for the Boardwalk Network Camera Installation at the

December 10, 2013 Work Session. ALTERNATIVES: None RESPONSIBLE STAFF:

Terence McGean, City Engineer

COORDINATED WITH: Rob Morand, Converged Network Manager Ocean City Police Department

ATTACHMENT(S): None

Agenda Item # 4D

Council Meeting Nov 26, 2013


4. NEW BUSINESS

E. Presentation of Beach Patrol Headquarters Building Design

presented by City Engineer

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Beach Patrol Headquarters DATE: Nov 19, 2013 ISSUE(S): A new Beach Patrol Headquarters is included in the 2013 bond

ordinance. SUMMARY: Becker Morgan Group, the architect for the new Beach Patrol

Headquarters Building, has worked with the staff to produce conceptual floors plans, elevations and renderings of the new building for presentation to the Mayor and Council.

FISCAL IMPACT: $2 Million included in the 2013 Bond Ordinance; 35% of the

project cost funded through OCDC Inlet Parking Lot Revenue RECOMMENDATION: Approve the proposed design with comments. ALTERNATIVES: Do not approve the design as presented. RESPONSIBLE STAFF:

Terence McGean, City Engineer

COORDINATED WITH: Tom Shuster, Recreation & Parks Director Butch Arbin, Beach Patrol Captain Edward Kovacs, Beach Patrol Mark Pacini, Police Department Lt. Glenn Irwin, OCDC Executive Director

ATTACHMENT(S): Copies of the presentation will be provided at the meeting.

Agenda Item # 4E

Council Meeting Nov 26, 2013


4. NEW BUSINESS

F. Request for Approval of Off-Season MEDEVAC Landing Zone at the Park and Ride presented by Deputy Fire Chief

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Chuck Barton, B.S., NREMT-P, Deputy Fire Chief RE: Use of the West Ocean City Park and Ride as a MEDEVAC Helicopter Landing Zone DATE: November 18, 2013

ISSUE(S): Use of the West Ocean City Park and Ride as a MEDEVAC Helicopter Landing Zone during the off-season (Mid-October through the end of April).

SUMMARY: The Fire Department EMS uses MEDEVAC helicopters approximately

40-50 times each year to transport critical patients to specialty medical facilities throughout Maryland. The large parking lot in the rear of the West Ocean City Park and Ride, when unoccupied, is an ideal location for a MEDEVAC helicopter landing zone. Also, MSP Aviation has inquired about using the site as a MEDEVAC helicopter landing zone. I have consulted with Hal Adkins, Public Works Director, and Transportation Department staff about this matter. Director Adkins is supportive and does not believe the use of the facility as a landing zone for emergency MEDEVAC operations violates any agreements in place relative to the use of the site. Further, I communicated with Mr. Harry Gladwin, President of the Delmarva Trailer Park Association, about our intended use of the facility. Mr. Gladwin is supportive of the intended use. I estimate potential use of this facility at about 5-10 times per year.

FISCAL IMPACT: No modification of the site is required. Other than the nominal cost

of a windsock to assist flight crews with planning their approach into the facility, no other costs are anticipated.

RECOMMENDATION: Requesting approval to use the West Ocean City Park and Ride as a

helicopter landing zone (Rear Lot). Use shall be limited to mid-October through April, coordinated with Public Works Transportation.

ALTERNATIVES: We would use other sites as available. We have access to the

Seaside Christian School and the area behind the White Marlin Mall. These two sites are not consistently useable.

RESPONSIBLE STAFF: Fire Department Command Staff COORDINATED WITH: Hal Adkins, Public Works Director, and MSP Aviation ATTACHMENT(S): 1) Aerial photograph of the proposed MEDEVAC Landing Zone.

Agenda Item # 4F

Council Meeting November 26, 2013

Proposed MEDEVAC Helicopter Landing

Zone

Aerial PhotographWest Ocean City Park and Ride Facility

12848 Ocean Gateway


4. NEW BUSINESS

G. Discussion of Community Newsletter and Calendar presented by Communications Manager

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Jessica Waters, Communications Manager RE: Community Newsletter and Calendar DATE: November 15, 2013

ISSUE(S): Discussion of community newsletter and calendar SUMMARY: During a regular session on October 21, Councilmember Dare

inquired about the cost of printing and mailing an additional newsletter to property owners. FY 12 was the last fiscal year that we did two newsletters for a total cost of $31,565. The winter/spring newsletter and calendar cost totaled $15,347, with $5,347 for graphic design/printing and approximately $10,000 for postage. Total cost for the second newsletter was $16,218 with $6,218 for graphic design/printing and approximately $10,000 for postage. FY 13 was the first year we did one newsletter. Graphic design/printing costs totaled $8,577 with $8,842 for postage for a total cost of $17,419.

FISCAL IMPACT: Currently, for FY 14, $8,500 is budgeted for the design/printing

and $12,000 is budgeted for postage for one newsletter. After consulting with graphic designers and printers, the estimated cost to produce a second publication is approximately $8,500, with another $10,000 for postage.

RECOMMENDATION: I recommend doing a smaller publication that could be inserted

into the Report to Citizens. This publication would serve as an update on information that was not included in the spring newsletter. The cost would be approximately $4,000 to print, however; we will save nearly $10,000 on the price of postage.

ALTERNATIVES: Defer to Mayor and Council RESPONSIBLE STAFF: Jessica Waters, Communications Manager COORDINATED WITH: Jennie Knapp, Budget Manager Martha Bennett, Finance Director ATTACHMENT(S): None

Agenda Item # 4G



4. NEW BUSINESS

H. Request to Approve Social Media Policy presented by Communications Manager

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Jessica Waters, Communications Manager RE: Social Media Policy DATE: November 15, 2013

ISSUE(S): Request for approval of new social media policy SUMMARY: Social media has changed the way we communicate, both

personally and professionally. While social media is a great tool to use to provide information to our citizens and interact with our residents and visitors, it is important that the content being shared is appropriate, timely, professional and factual. By creating a social media policy, the Town of Ocean City will be setting strong expectations as to how “official” social media sites are maintained. These not only include content management, but also comment review, departmental response and achieving procedures. Most importantly, this social media policy will assure that all “Town of Ocean City” social media sites, both past, present and future, are held to the same standards as other official websites.

FISCAL IMPACT: Not applicable RECOMMENDATION: Approve Social Media Policy as written. ALTERNATIVES: Not applicable RESPONSIBLE STAFF: Jessica Waters, Communications Manager COORDINATED WITH: Wayne Evans, Human Resource Director

Kathy Pontone, Miles & Stockbridge ATTACHMENT(S): PPM 300 - 16

Agenda Item # 4H


of 6 Date: 11/26/13

TOWN OF OCEAN CITY OCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL

SECTION: Personnel PPM 300-16 SUBJECT: Social Media Policy __________________________________________________________________________ Introduction:Theuseofsocialmediaasaformofcommunicationhasincreasedsignificantlyinthelastfewyears.Inanefforttokeepupwiththechangingexpectationsanddemandsofthepublic,theTownofOceanCity(“Town”)hasdecidedtoactivelyengagecitizensbyusingsocialmediasitesduringbothemergencyandnon‐emergencytimes.Socialmediaprovidesadditionaloutletsforinteractionandinformationsharingbeyondtraditionalmedia.Byengaginginsocialmediawecanimproveourinformationgatheringandsharing.Purpose:ThispolicyestablishesguidelinesfortheestablishmentanduseoftheTownofOceanCity’sexistingandfuturesocialmediasitesasameansofconveyingTownofOceanCityinformationtoitscitizens.ThispolicyestablishestheTown’spositionontheuseandmanagementofsocialmediaandprovidesguidanceonitsmanagement,administration,andoversight.Thispolicyaddressessocialmediaingeneralandnotspecificplatforms,astheyareeverevolvingandnewtoolswilllikelyemerge.TheintendedpurposebehindestablishingTownofOceanCitysocialmediasitesistodisseminatetimelyinformationregardingemergencies,publicsafetyconcernsorcommunityinformationfromtheTowntoitsresidents,propertyownersandvisitors.TheTownofOceanCityhasanoverridinginterestandexpectationindecidingwhatis“spoken”onbehalfoftheTownonTownsocialmediasites.Definition:

Forpurposesofthispolicy,“socialmedia”isunderstoodtobecontentcreatedbyindividuals,usingaccessible,expandable,andupgradablepublishingtechnologies,throughandontheInternet.Socialmediaisdefinedasacategoryofinternet‐basedresourcesthatintegrateuser‐generatedcontentanduserparticipation.Thisincludes,butisnotlimitedto,socialnetworkingsites(Facebook),micro‐bloggingsites(Twitter,Nixle),photoandvideosharingsites(Flickr,Youtube,Livestream),wikis(Wikipedia),blogs,andnewssites(Digg,Reddit).

Thetypeofnetworkanditsdesignvaryfromsitetosite.ExamplesofthetypesofInternetbasedsocialmediasitesinclude:blogs,networkingsites,photosharingsites,videosharingsites,

of 6 Date: 11/26/13

microblogging,podcasts,aswellascommentspostedonthesites.Theabsenceof,orlackofexplicitreferencetoaspecificsitedoesnotlimittheextentoftheapplicationofthispolicy.

On‐the‐JobUse&Guidelines:

1. RequiredPageElementsi. Wherepossible,eachsocialmediapageshallincludeabiooranintroductorystatementthatclearlyspecifiesthatthisistheofficialpageoftheTownofOceanCityandthepurposeofthedepartment’spresenceonthesite.

ii. Wherepossible,thepagesshouldlinktotheTownordepartment’sofficialwebsite.iii. Socialmediapagesshouldbedesignedtobeuserfriendly,keepinginmindthatthecontent

shouldbeaccessibletoalleducationlevels.

2. Proceduresi. AllsocialmediasitesorpagesshouldbeapprovedbytheCommunicationManagerand/orDepartmentHeadandshallbeadministeredbytheTownofOceanCityCommunicationsManager.AdditionaladministratorscanbeanydepartmentemployeedesignatedbytherequestingDepartmentHeadthathasacompleteunderstandingofthispolicyandhasappropriatecontentandtechnicalexperience.

ii. Wherepossible,socialmediapagesshallclearlyindicatetheyaremaintainedbythedepartmentandshallhavedepartmentcontactinformationprominentlydisplayed.

iii. Socialmediashouldadheretoapplicablefederal,stateandlocallaws,regulationsandpolicies,includingtheMarylandFreedomofInformationAct.AnycontentmaintainedinasocialmediaformatthatisrelatedtoTownbusiness,includingalistofsubscribers,postedcommunication,andcommunicationsubmittedforposting,maybeapublicrecordsubjecttopublicdisclosure.

iv. Usersshallnotpostorreleaseproprietary,confidential,sensitive,personallyidentifiableinformation(PII),orothergovernmentIntellectualPropertyonSocialMediawebsites.

v. Wherepossible,socialmediapagesshouldhaveaclearlystatedcommentpolicy.Visitorswhodonotadheretothecommentpolicywillhavetheircommentsdeleted.Repeatoffenderswillbeblockedfromthesocialmediapage.

1. Pagesshallclearlyindicatethatpostedcommentsaremonitoredandtheagencyreservestherighttoremoveobscenities,off‐topiccomments,spam,andpersonalattacks.

2. Pagesshallclearlyindicatethatanycontentpostedorsubmittedforpostingissubjecttopublicdisclosure.

3. DepartmentalPersonnel

i. DepartmentalPersonnelrepresentingtheagencyviasocialmediaoutletsshalldothefollowing:

1. ConductthemselvesatalltimesasarepresentativeoftheTownandinaccordancewithallethicsandadministrativerules.Thesamestandards,principlesandguidelinesthatapplytoTownofOceanCityemployeesintheperformanceoftheirassigneddutiesapplytoemployeesocialmediause.Practicecommonsensewhenreplyingtocitizencomments.Showrespect,beempathetic,andgivepeopleactionableinformation.

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2. MakesurethatpostsdonotviolateTown’sconfidentialityoflegalguidelinesforspeech.Anythingpostedonlineisonrecord.Usediscretion.

3. Observeandabidebyalcopyright,trademark,andservicemarkrestrictionsinpostingmaterialstoelectronicmedia.

4. Whenusingsocialmedia(includingwrittenpostsand/orphotographsandvideo)duringanactiveincident/investigation,allpostingsmustbeapprovedbytheCommunicationsManagerand/orIncidentCommander.Thisincludesand/all“callsforservice.”

5. Beresponsibleformakingsurecontentisnotstaleandshouldbeupdatedonaregularbasis.Departmentwilldesignateaback‐upadministratorintheirabsence.

6. Respondtosocialmediainquiriesandrequests,communicatinginatimelyandaccuratelymanner.

4. Response:i. Whenrespondingtoinquiries,complaints,orconcernsonsocialmediasites,responsesshouldeitherbe“individual”(fromaTownemployee),or“departmental”(fromaTownDepartment):

1. Individual,originatingfromaTownEmployee:TheTownemployeemustdisclosethefollowinginformationwithintheircommunication:FirstandLastName,ContactInformation(ataminimumaTownE‐mailaddressmustbeprovided—butincludingmoreinformationispermitted),andtheirdepartment).

2. Departmental,originatingfromaTownDepartment:TheTownDepartmentmustdisclosethefollowinginformationaspartoftheiruseofacommunicationchannel:DepartmentNameandasinglepointofcontactforinquiresaboutthechannel(attheminimum,ageneralE‐mailaddress—butincludingmoreinformation,suchastheDepartmentsTelephoneNumber,ispermitted).

5. ArchivingSocialData

i. TheTownofOceanCityencouragestwo‐waycommunicationbetweenusandthepublic;however,theTowndoesnotcondonecomments,posts,ormessagesthatareinviolationofoursocialmediapolicies.TheTownhasanobligationtopreserveandarchiveallsocialmediadatathatisremovedordeletedfromoursocialmediasites.Propermanagementensuresthatallsocialdataiscapturedandretainedforourrecordsintheeventthisdataweretoberequested.Ifyouaregoingtodeleteapost,comment,ormessagefromoursocialmediasitetakethefollowingsteps:

1. Addressthepersonwhosecommentyouaredeleting.Screenshot,snip,orcopyandpastethecommenttotheArchivedSocialMediadocumentonGoogleDrive.

2. WritethedateandtimeofcommentremovalontheGoogledocumentabovethedeletedpost.

3. Ensuretheposthasbeenproperlyremovedfromthesite.4. Ifthepostbeingdeletedisfromarepeatoffenderofoursocialmediapolicies

blockthemfromourpage.

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6. CommentPolicy:i. AsapublicentitytheTownofOceanCitymustabidebycertainstandardstoserveallitsconstituentsinacivilandunbiasedmanner.TheintendedpurposebehindestablishingTownofOceanCitysocialmediasitesistodisseminateinformationfromtheTown,abouttheTown,toitscitizens.CommentscontaininganyofthefollowinginappropriateformsofcontentshallnotbepermittedonTownofOceanCitysocialmediasitesandaresubjecttoremovaland/orrestrictionbytheCommunicationsManagerorhis/herdesignees:

1. Commentsnotrelatedtotheoriginaltopic,includingrandomorunintelligible

comments;2. Profane,obscene,violent,orpornographiccontentand/orlanguage;3. Contentthatpromotesfostersorperpetuatesdiscriminationonthebasisofrace,

creed,color,age,religion,gender,ornationalorigin;4. Defamatoryorpersonalattacks;5. Threatstoanypersonororganization;6. Commentsinsupportof,orinoppositionto,anypoliticalcampaignsorballot

measures;7. Solicitationofcommerce,includingbutnotlimitedtoadvertisingofanybusiness

orproductforsale;8. SolicitationsofanykindbyanypersonorentitywhichisnotapartoftheTownof

OceanCity;9. CommentsbyanyTownofOceanCityemployeewhichviolatetheTownpolicies

governingtheconductofemployees:10. Conductinviolationofanyfederal,stateorlocallaw;11. Encouragementofillegalactivity;12. Informationthatmaytendtocompromisethesafetyorsecurityofthepublicor

publicsystems;or13. Contentthatviolatesalegalownershipinterest,suchasacopyright,ofanyparty.14. AcommentpostedbyamemberofthepubliconanyTownofOceanCitysocial

mediasiteistheopinionofthecommentatororposteronly,andpublicationofacommentdoesnotimplyendorsementof,oragreementby,theTownofOceanCity,nordosuchcommentsnecessarilyreflecttheopinionsorpoliciesoftheTownofOceanCity.

15. TheTownofOceanCityreservestherighttodenyaccesstoTownofOceanCitysocialmediasitesforanyindividual,whoviolatestheTownofOceanCity’sSocialMediaPolicy,atanytimeandwithoutpriornotice.

16. WhenaTownofOceanCityemployeerespondstoacomment,inhis/hercapacityasaTownofOceanCityemployee,theemployee’snameandtitleshouldbemadeavailable,andtheemployeeshallnotsharepersonalinformationabouthimselforherself,orotherTownemployees.

17. AllcommentspostedtoanyTownofOceanCityFacebooksiteareboundbyFacebook’sStatementofRightsandResponsibilities,locatedathttp://www.facebook.com/terms.php,andtheTownofOceanCityreservestherighttoreportanyviolationofFacebook’sStatementofRightsandResponsibilitiestoFacebookwiththeintentofFacebooktakingappropriateandreasonableresponsiveaction.

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TownofOceanCity‐SocialMediaDisclaimer:Thesiteisalimitedpublicforum,limitedtothediscussionofmattersrelatedtotheMarylandEmergencyManagement’sSocialMediawebsites.Weencourageyoutosubmityourquestions,comments,andconcerns.Wereservetherighttodeletecomments,withoutnotice,that:

i. Areofftopic;ii. Aresolicitationsoradvertisementsforcommercialproductsorservices;iii. Infringeoncopyrightsortrademarks;iv. reobsceneunderlegalstandards;orv. SpeechthatisotherwiseunprotectedbytheFirstAmendmentthatwedeem

inappropriateforthesite.

Wereservetherighttodeletecommentsthataremorethanthirty(30)daysold.Byvirtueofprovidingcontenttothissite,youagreethatyouhavenoexpectationofprivacyintheinformationprovided.Wearenotresponsibleforanddonotendorseanylinksembeddedincommentspostedtothissitebythirdparties.ThissitedoesnotcircumventorsupersedeMEMA’snormalbusinesspracticesorprocesses.

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Appendix:CurrentListofTownofOceanCitySocialMediaSites

I. Facebook:i. TownofOceanCityii. Tourismiii. OceanCityPoliceDepartmentiv. OceanCityFireDepartmentv. OceanCityVolunteerFireDepartmentvi. OceanCityBeachPatrolvii. OceanCitySpecialEventsviii. RolandE.PowellConventionCenterix. OceanCityRecreationandParksx. OceanCityLifeSavingStation

II. YouTube:

i. TownofOceanCityii. Tourismiii. OceanCityPoliceDepartmentiv. OceanCitySpecialEvents

III. Twitter:

i. TownofOceanCityii. Tourismiii. OceanCityPoliceDepartmentiv. OceanCityFireDepartmentv. OceanCityBeachPatrolvi. OceanCityRecreationandParks

IV. Blogs:

i. TownofOceanCity(WordPress)ii. OceanCityPoliceDepartment(Blogger)

V. LinkedIn:

i. OceanCityPoliceDepartment

VI. Pinterest:i. OceanCityPoliceDepartmentii. Tourism

VII. Instagram:

i. TownofOceanCityii. Tourismiii. OceanCityPoliceDepartment

VIII. Flicker

i. TownofOceanCity


4. NEW BUSINESS

I. Request to Approve Veterans’ Hiring Policy presented by

Human Resource Director

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Wayne Evans, Human Resources Director RE: Veterans’ Hiring Policy DATE: November 19, 2013 ISSUE(S): Veterans’ Hiring Policy SUMMARY: The Mayor and Council were presented information on veterans’

hiring practices and policy elements at the November 12, 2013, Work Session. The Council voted to move forward with a formal policy. This is submitted as Policy 300-17, Veterans Hiring Policy, for Council review and approval.

FISCAL IMPACT: Not applicable RECOMMENDATION: Approve Policy 300-17 ALTERNATIVES: Refer to Mayor and Council RESPONSIBLE STAFF:

Wayne Evans, Human Resources Director

COORDINATED WITH: Not applicable ATTACHMENT(S): Policy #300-17 of the Policy and Procedure Manual

Agenda Item # 4I


OCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL PPM 300-17 SECTION: Personnel

SUBJECT: Veterans Hiring ______________________________________________________________________________ In recognition of their sacrifice and commitment in defense of our Nation, the Town of Ocean City adopts this veterans hiring policy to provide employment opportunities to men and women who have served in the United States’ armed forces. DEFINITIONS Veteran - Any person who served in the Armed Forces of the United States and was discharged or released from active duty under honorable conditions. The spouse of a disabled veteran is eligible for consideration under this policy. Documentation – Veterans, disabled veterans, and spouses of disabled veterans shall furnish Document DD-214, military discharge papers or equivalent certification and spouses shall furnish evidence of veteran’s disability and marriage to the veteran at the time of employment application. POLICY

A. The Town will expand its outreach to veterans by posting employment opportunity notices on career web sites that are specific to veterans.

B. Fully qualified applicants with documented veterans’ status will be offered a preliminary interview.

C. Most qualified applicants will be determined based on criteria established for each

position prior to the search. The criteria may include successful completion of interviews, satisfactory work history and references or other demonstrations from which candidate responses are solicited and considered. If a veteran is in the most qualified applicant pool, the position will be filled by a veteran.

D. Veterans’ status will be tracked and evaluated for each recruitment process.

E. This is a hiring policy and is not applied in the case of promotion nor does this policy

guarantee employment for any applicant regardless of status.