september 2 2014 complete agenda

MAYORANDCITYCOUNCIL

REGULARSESSIONTuesday,September2,20146:00P.M.

AGENDA

1. CALLTOORDER

2. PRAYERANDPLEDGE

3. APPROVALOFMINUTES A. RegularSession#14datedAugust18,2014 B. WorkSessiondatedAugust26,2014

4. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL A. CommissionDraftAgendas

5. CONSENTAGENDA A. PrivateEventApprovalRequestforRockinRavensWeekendOctober36,2014 B. 3YearPrivateEventApprovalRequestfor9/11ParadeofBrothersSeptember11,2016 C. 3YearPrivateEventApprovalRequestforSunfestKiteFestivalSeptember2225,2016 D. UpcomingBidNotificationforAirportTreeRemoval E. UpcomingBidNotificationforTelevisionSewerMainInspection/SewerMainCleaning F. RequesttoPurchaseMicrosoftOfficeSoftwareLicensesoffStateContract G. BidAwardRecommendationforAnnualConcreteSidewalkMaintenanceContract

6. MISCELLEANEOUSREPORTSANDPRESENTATIONS

7. PUBLICHEARINGCONTINUATION A. ProposaltoCloseandConveySeabayDriveRightofWayat61stStreet

8. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF

9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR

10. COMMENTSFROMTHEPUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.

11. COMMENTSFROMTHECITYMANAGER A. ReviewoftentativeworksessionagendaforSeptember9,2014

12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL

13. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 2, 2014

3 APPROVAL OF MINUTES

A. Regular Session #14 dated August 18, 2014 B. Work Session dated August 26, 2014


4 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

A. Commission Draft Agendas

Note: No open session is scheduled for the September 8 Police Commission meeting.

TourismCommissionMeetingDraftAgenda

Monday,September8,3p.m.Room214,ConventionCenter

1) Approvalofminutes:August11,20142) Enhancedwebsitelistings3) Organizationalreports

ChamberofCommerceEconomicDevelopmentCommitteeHMRAOCDCMDTourismDevelopmentBoardDept.ofTourismConventionCenterSpecialEvents

OCEAN CITY, MARYLAND RECREATION & PARKS COMMISSION

Tuesday, September 9, 2014 4:00 P.M.

********Meeting Location: Sunset Park********

DRAFT AGENDA

1. Call to Order and Attendance

2. Approval of Minutes of August 12, 2014

3. Tour and discussion of Sunset Park

4. Update on Outdoor Fitness area improvement costs

5. Other Business

6. Adjournment

Susan/Word/Rec & Parks Commission Meeting Agenda 9-9-2014


5. CONSENT AGENDA A. Private Event Approval Request for Rockin Ravens

Weekend October 3-6, 2014

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Event Coordinator RE: Rockin Ravens Weekend DATE: August 26, 2014

ISSUE(S): Patricia Smith of the Castle in the Sand Hotel is requesting the street end of 37th Street from the alleyway to the dune line be closed from Friday, October 3 until Sunday, October 6, 2014, for Rockin Ravens Weekend.

SUMMARY: This event is based around the Ravens vs. Colts football game on

Sunday, October 6, 2014. Castle in the Sand Hotel will host a welcome reception Friday night at Coconuts Beach Bar and Grill with live music until 9 p.m. Saturday afternoon there is a tailgate party and pig roast on the hotel patio and volleyball courts with a caterer and live music until 10 p.m. Comfort stations and tables will be set up on the east end of 37th St. from the alley to the dune line. Sunday is game day with an inflatable 11 tall screen set on the volleyball courts to view the game with live music.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve as presented.

1st Class Resort and Tourist Destination

ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event has been coordinated with Public Works.

ATTACHMENT(S): 1) October 2014 Calendar

2) Cover Sheet 3) Application 4) Site Layout

Agenda Item # 5A

Council Meeting Sept. 2, 2014

Sun Mon Tue Wed Thu Fri Sat

1 2

PE Surf Fishing Tournament

3


PE Rockin Ravens Weekend -

TENTATIVE

4


PE Corvette Weekend


TENTATIVE 5


TENTATIVE

6


TENTATIVE

7 8 9

PE Endless Summer Cruisin

10


11


12


13 14 15 16 17 18

PE ACS Run/Walk TENTATIVE

PE OCtoberfest TENTATIVE

PE ESA TENTATIVE

PE ESA Surf Series - TENTATIVE

19


PE ESA Surf Series - TENTATIVE

20 21 22 23 24 25

PE Seaside 10 PE OCtoberfest TENTATIVE

PE OC Rally (Drive in Disguise) -

TENTATIVE 26


PE OC Rally (Drive in Disguise)Rain Date

- TENTATIVE

27 28 29 30 31

2014

October

Ocean City Private Events

Name of Event: Rockin Ravens Weekend New Event: No

Date of Event: October 3-6, 2014

Date Application Received: June 24, 2014 Application Fee Paid: Yes

Date Returned from All Departments: July 24, 2014 Total Cost to Town: No foreseeable costs

Things to Note:

This event centers around the Castle in the Sand Hotel and its outdoor property. A welcome reception Friday night at Coconuts beach bar and grill with live music. Saturday afternoon tailgate party and pig roast on hotel patio and

volleyball court with a caterer, comfort stations and tables on the east end of 37th

St. from the alley to the dune line

and live music. Sunday game day with an inflatable 11-foot screen set atop the volleyball courts for viewing the game

along with live music.

Applicant would like to provide two (2) comfort stations and allow caterer to set-up on the street end of 37th Street.

Applicant requests the Town block off the street end of 37th Street from the alleyway to the dune line from 9 am on Friday, Oct. 3

rd until 11 pm on Oct. 6

th.

Comments from Department Representatives:

PUBLIC WORKS Will post 37th Street from the alley east to the street end no parking.

RISK MANAGEMENT Hold harmless clause to be signed and Insurance Certificate naming TOC M&CC as additional insured to be obtained prior to the event.

FIRE MARSHAL The coordinator must keep the emergency access lane clear.

OCPD, EMERGENCY SERVICES, TOURISM, OCBP, TRANSPORTATION, OCCC, and REC & PARKS No comments, concerns or costs.

Date on Council Agenda: September 2, 2014

Event Approved of Denied:

Date Permit Issued:

Other:


5. CONSENT AGENDA

B. 3-Year Private Event Approval Request for 9/11 Parade of Brothers September 11, 2016

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Event Coordinator RE: 9/11 Parade of Brothers DATE: August 26, 2014

ISSUE(S): John Tartufo of the Red Knights International Firefighters Motorcycles Club Maryland Chapter 3 has requested to extend his 3-year event approval to include the September 11, 2016, event.

SUMMARY: This annual event is a memorial motorcycle ride to remember the

tragic events of 9/11. The ride begins at 27th Street on the Boardwalk and proceeds to the Firefighters Memorial. There is a short service at the Memorial. Participants then ride out of Ocean City. All appropriate documents have been supplied. There have been no changes or additions requested from previous years. The event will remain the same as in the past.

FISCAL IMPACT: Potential, positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures. RECOMMENDATION: Approve as presented.


ALTERNATIVES: No staff alternatives suggested RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event has

been coordinated with Public Works and OCPD. ATTACHMENT(S): 1) September 2016 Calendar

2) Cover Sheet

Agenda Item # 5B



1 2 3

4 5 6 7 8 9 10

11

PE 9/11 Parade of Borthers -

TENTATIVE

12 13 14 15

PE Bikefest - TENTATIVE

16

PE Bikefest TENTATIVE

17


18


19 20 21 22

Sunfest

PE Sunfest Kite Fest - TENTATIVE

23

Sunfest


24

Sunfest

PE - Pigs on the

Beach - TENTATIVE


25

Sunfest


26 27 28 29 30

PE Wine in the Park - TENTATIVE

2016

September

Ocean City Private Events 3-Year Approval Name of Event: 9/11 Parade of Brothers

Date of Event: September 11, 2016

Cost to the Town of Ocean City to support this event: $1,295.01

Things to Note:

John Tartufo for the Red Knights International Firefighters Motorcycle Club Maryland Chapter 3 was granted a 3-year event approval for the 9/11 Parade of Brothers. The dates approved were September 11 in

the years 2013, 2014 and 2015.

John Tartufo for the Red Knights International Firefighters Motorcycle Club Maryland Chapter 3 would like to continue this provision, and requests Council approved this event for September 11, 2016.

All appropriate documents have been supplied and fees have been paid.


PUBLIC WORKS: This event has been ongoing for many years. Will provide a PA system with podium at North Division Street, post the south side of North Division Street no parking from 6:00 am until 2:00 pm, place six (6) American flags around the memorial, and place cones from Mikes Bikes to the Concrete Pad to allow bikes clear passage. Expected cost to the department for this event is $945.01.

OCPD Will assign two (2) officers to lead/follow the event, and to escort over the Route 50 Bridge. Approximate cost to the department is $350.00.

RISK MANAGEMENT Annual event without any incidences. Insurance to be obtained and certificate submitted prior to event. Hold harmless to be signed.

FIRE MARSHAL, TRANSPORTATION, TOURISM, OCBP, PUBLIC WORKS, EMERGENCY SERVICES, OCCC and REC & PARKS No comments, concerns or costs.


Event Approved or Denied:


5. CONSENT AGENDA C. 3-Year Private Event Approval Request for Sunfest Kite

Festival September 22-25, 2016

TOWN OF

The White Marlin Capital of the

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Sunfest Kite Festival DATE: August 26, 2014

ISSUE(S): Jay Knerr, on behalf of the Maryland International Kite Expo., Inc., requested the 3-year event approval be extended to include Sunfest Kite Festival on September 22-25, 2016.

SUMMARY: This event consists of kite competitions, games, mass kite

ascensions, workshops, kite flying displays and music being played from a sound system. Beach Patrol requests the following: 1) The event set up at least 30-feet from the concrete pad and

ensure this area stay open and free of spectators. 2) The event not interfere with patrol of the beach. 3) The flying area not extend to the jetty, so SRTs may get

around this area in case of an emergency. 4) Playing fields must also not extend any further than the

wooden walkways that run perpendicular to the Boardwalk. FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: To approve the continuation of the 3-year event approval with

staff caveats.


ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and thee event has been coordinated with Public Works, Recreation and Parks and the Beach Patrol.

ATTACHMENT(S): 1) September 2016 Calendar

2) Cover Sheet 3) Site Layout

Agenda Item # 5C



1 2 3

4 5 6 7 8 9 10

11

PE 9/11 Parade of Borthers -

TENTATIVE

12 13 14 15


16

PE Bikefest TENTATIVE

17


18


19 20 21 22

Sunfest


23

Sunfest


24

Sunfest

PE - Pigs on the

Beach - TENTATIVE


25

Sunfest


26 27 28 29 30

PE Wine in the Park - TENTATIVE

2016

September

Ocean City Private Events 3-Year Approval

Name of Event: Sunfest Kite Festival

Date of Event: Requesting event approval for September 22-25, 2016

Cost to the Town of Ocean City to support this event: No costs reported

Things to Note:

Jay Knerr for the Maryland International Kite Expo was granted a 3-year event approval for the Sunfest Kite Festival. The dates approved were for September 19-22, 2013, September 18-21, 2014 and September 24-27, 2015.

Jay Knerr for the Maryland International Kite Expo would like to continue this provision, and requests Council approves this event for the date of September 22-25, 2016.

All appropriate documents have been supplied and fees have been invoiced.


Public Works The organizer is requesting PW deliver 30 tables and 100 chairs to the Kite Loft on 5th Street. Please note the department only has 30 chairs available for this event. Therefore, request additional chairs be supplied by

R&P if all are not being used for Sunfest.

Transportation Boardwalk trams will be in operation during the event.

Rec. & Parks Volleyball poles and light poles may be in the festival footprint. The nets can come down, but the posts will remain in place. Also, does not have any chairs available for private event use.

Risk Annual event without incidences. Insurance certificate to be obtained and submitted naming TOC M&C as additional insured and hold harmless agreement signed prior to event.

OCBP It is imperative that as beach events set up they do not interfere with the normal patrolling of the beach for safety or beach patrons who are there to enjoy a day at the beach and are not a part of the kite event. They must set up

at least 30-feet off the eastern most edge of the train lane or the Boardwalk to allow BP vehicles to enter, exit and

traverse the beach. They must also take responsibility to keep that area open and that their spectators do not set up in

that area. They must also assure the north end of the flying area does not extend to the jetty and leave ample room for

families setting up on the beach. In previous years they have left NO way to get around the jetty without having to

drive in their marked off areas. In an emergency, this could cost valuable response time. Also, they must not extend

their areas any further east than the wooden walkways that are placed perpendicular to the Boardwalk and extend to

the waters edge. This allows a buffer zone between the flying area and the beach patrons who are not involved with the event. This also allows an area of beach that is clear between the event and the beach patrons, and is used for an

emergency vehicle response lane. Recent changes in the width of the beach will make co-existing with the normal

beach population very difficult. Participants in the Sunfest Kite festival must understand that there are others who will

be using the beach that are not here for the festival and should conduct themselves accordingly.

OCPD, Fire Marshal, Tourism, Emergency Services and OCCC No comments.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________


5. CONSENT AGENDA

D. Upcoming Bid Notification for Airport Tree Removal

66

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Dean Dashiell Senior Project Manager RE: Request for approval to receive sealed bids for OC Municipal Airport Tree Removal

Project DATE: August 26, 2014

ISSUE(S): Receive sealed bids for Municipal Airport Tree Removal Project SUMMARY: Request approval from the Mayor & City Council to receive sealed

bids at the September 30, 2014 Work Session for the Ocean City Municipal Airport Tree Removal Project.

FISCAL IMPACT: The funding for this work is provided at a 75% Maryland Aviation

Administration Special Grant and 25% by the Airport. RECOMMENDATION: Proceed with proposed bid opening on September 30, 2014.


ALTERNATIVES: None RESPONSIBLE STAFF: Dean Dashiell Senior Project Manger

COORDINATED WITH: Hal Adkins, Director of Public Works Jamie Giandomenico, Airport Manager

ATTACHMENT(S): None

Agenda Item # 5D

Council Meeting Sept 2, 2014


5. CONSENT AGENDA

E. Upcoming Bid Notification for Television Sewer Main Inspection and Sewer Main Cleaning

66

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Dean Dashiell Senior Project Manager RE: Request for approval to receive sealed bids for 2014-2015 Television Inspection of

Sewer Mains / Sewer Line Cleaning DATE: August 26, 2014

ISSUE(S): Receive sealed bids for 2014-2015 Television Inspection of Sewer Mains / Sewer Line Cleaning.

SUMMARY: Request approval from the Mayor & City Council to receive sealed

bids at the September 30th, 2014 Work Session for the 2014-2015 Television Inspection of Sewer Mains / Sewer Line Cleaning..

FISCAL IMPACT: The funding for this work is provided by the Wastewater

Department Budget. RECOMMENDATION: Proceed with the proposed Bid Opening on September 30th,

2014.


ALTERNATIVES: None RESPONSIBLE STAFF:

Dean Dashiell Senior Project Manger

COORDINATED WITH: Hal Adkins, Director of Public Works Jim Parson, Chief Deputy Director of Public Works Charles Felin, Superintendent of Wastewater

ATTACHMENT(S): None

Agenda Item # 5E



5. CONSENT AGENDA

F. Request to Purchase Microsoft Office Software Licenses from State Contract

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Request to Purchase Microsoft Software from State Contract DATE: August 26, 2014

ISSUE(S): Purchase Microsoft Software Assurance licenses for FY 15 SUMMARY: FY 15 budget includes software licenses for 50 new Virtual Desk top

stations. Each station requires Microsoft Office and operating system licenses. SHI holds the Maryland State Contract for this software (Contract #060B2490024).

FISCAL IMPACT: $11,381 ($10,900 included in FY15 Budget, overage will be offset

by savings from corresponding hardware purchase which was $744 under budget)

RECOMMENDATION: Award purchase of Microsoft Assurance Software Licenses to SHI in

the amount of $11,381 (2nd and 3rd year fees are paid in FY 16/17 respectively).

Excellent Service through a High Performing Town Organization

ALTERNATIVES: None RESPONSIBLE STAFF: Karen Gunzelman, Senior Support Specialist COORDINATED WITH: Terence McGean, City Engineer

Nancy Bloxom, IT Director ATTACHMENT(S): SHI Quote

Agenda Item # 5F


PricingProposalQuotation#:8430992CreatedOn:8/19/2014ValidUntil: 8/29/2014

MD-TOWNOFOCEANCITY IAE

KarenGunzelman301BaltimoreAvenueOceanCity,MD21842UNITEDSTATESPhone:(410)289-5701Fax: Email: [email protected]

TeddyHolmes290DavidsonAve.Somerset,NJ08873Phone:800-477-6479Fax: 800-477-6479Email: [email protected]

AllPricesareinUSDollar(USD) Product Qty YourPrice Total

1 MicrosoftOffice-License&softwareassurance-1user-Select,SelectPlus-Win

-SingleLanguageMicrosoft-Part#:021-05339Note:Year1-12monthsBasedon060B2490024

47 $156.08 $7,335.76


-SingleLanguageMicrosoft-Part#:021-05339Note:Year2-12monthsBasedon060B2490024

47 $156.08 $7,335.76


-SingleLanguageMicrosoft-Part#:021-05339Note:year3-10monthsBasedon060B2490024

47 $143.98 $6,767.06

4 MicrosoftOfficeProfessionalPlus-License&softwareassurance-1PC-Select,

SelectPlus-Win-SingleLanguageMicrosoft-Part#:269-05557Note:Year1-12monthsBasedon060B2490024

3 $213.08 $639.24



3 $213.08 $639.24



3 $196.56 $589.68

7 MicrosoftWindowsVirtualDesktopAccess-Subscriptionlicense(1month)-1

device-Select,SelectPlus-Win-SingleLanguageMicrosoft-Part#:4ZF-00030Note:Year1-12monthsBasedon060B2490024

50 $68.12 $3,406.00


device-Select,SelectPlus-Win-SingleLanguage50 $68.12 $3,406.00

Microsoft-Part#:4ZF-00030Note:Year2-12monthsBasedon060B2490024


device-Select,SelectPlus-Win-SingleLanguageMicrosoft-Part#:4ZF-00030Note:Year3-10monthsBasedon060B2490024

50 $56.77 $2,838.50

Total $32,957.24

TheProductsofferedunderthisproposalaresubjecttotheSHIReturnPolicypostedatwww.shi.com/returnpolicy,unlessthereisanexistingagreementbetweenSHIandtheCustomer.


5. CONSENT AGENDA

G. Bid Award Recommendation for Annual Concrete Sidewalk Maintenance Contract

66

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Dean Dashiell Senior Project Manager RE: Bid award recommendation for FY 2015 Annual Concrete Sidewalk Repair and

Replacement Contract DATE: August 26, 2014

ISSUE(S): FY15 Annual Concrete Sidewalk Repair and Replacement Contract SUMMARY: Bids for the FY15 Concrete Maintenance Contract were opened at

the August 26 work session. The low bid for this work was tendered by Worth Construction, Inc. in the amount of $ 64,300.00. I have reviewed Worths bid documents and found them compliant with the contract documents.

FISCAL IMPACT: Funding is covered by each Department that has concrete

sidewalk work in their respective FY 2015 Budget. RECOMMENDATION: Proceed with bid award to Worth Construction, Inc.


ALTERNATIVES: None RESPONSIBLE STAFF:

Dean Dashiell Senior Project Manger

COORDINATED WITH: Hal Adkins, Director of Public Works Elwood Vickers, Manager of Construction

ATTACHMENT(S): Bid Tabulation Sheet

Agenda Item # 5G


Annual Concrete Sidewalk - Repair Replacement Bid

CONTRACTORS Base Bid

Goody Hill Groundwork $67,500.00

Malone & Phillps Unable to Bid

Worth Construction $64,300.00

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7 PUBLIC HEARING CONTINUATION

A. Proposed Closure and Conveyance of Seabay Drive Right-of-Way at 61st Street

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Continuation of public hearing to close and sell City right-of-way DATE: August 13, 2014 ISSUE(S): Public hearing to close and convey portion of Seabay Drive north

of 61st St. and request to convey portion of land along west side of Tennis Center property (continuation from August 18, 2014).

SUMMARY: The developer of the old OC Health and Racquet property is

interested in acquiring a portion of the Seabay Drive Right-of-Way between 61st Street and the State Highway Rt 90 Right of Way along with an adjacent 20 strip of land at the tennis center. The Notice of the Public Hearing was advertised in the local paper and mailed to all property owners within 500 of the site.

FISCAL IMPACT: To be determined. RECOMMENDATION: Staff has no objection to the closure and sale with the following

comments: 1) Developer provides an access easement to the city over the 8 landscape buffer for occasional maintenance of the tennis courts and a potential future well site. 2) Improvements to 61st Street as shown and potential shared use of the parking spaces with the tennis center be part of the future sale negotiations. 3) The dedicated tree to Lucinda Kurtz is preserved in either its current location or relocated in the immediate vicinity 4) The next steps will be to have the property appraised at the developers expense and negotiate a sale price.

More Livable Community for Residents

ALTERNATIVES: Do not pursue closure/sale. RESPONSIBLE STAFF:

Terence McGean, City Engineer

COORDINATED WITH: Hal Adkins, Public Works Director Susan Petito, Recreation and Parks Director

ATTACHMENT(S): 1) Legal notice

2) Request 3) PPM 700-1 4) Community correspondence

Agenda Item # 7A


LEGALNOTICENOTICEOFPUBLIC

HEARINGRE:STREETCLOSING

NoticeisherebygivenbytheMayorandCouncilofOceanCitythatapublichearingwillbeheldon:MondayAugust18,2014at6:00P.M.attheCityCouncilChambers,CityHall,301BaltimoreAve,OceanCity,Maryland,forthepurposeofconsideringwhethertoclosethatportionofthebedofSeabayDrivebetween61stStreetandRoute90andthereaftertoconveyalltheright,title,interestandestateoftheMayorandCouncilofOceanCityuntoInnsofOceanLLC.Atsaidpublichearing,theCouncilwillconsiderwhetherornotitisinthepublicsinteresttoclosethebedofSeabayDriveatthislocation.

DChavisPolygon

TOWN OF OCEAN CITY OCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL

SECTION: Property Management

PPM 700-1 SUBJECT: Sale of Real Property _______________________________________________________________ In accordance with the Ocean City Charter C-414 Powers of Council Enumerated, The Council shall have, in addition, the power to pass ordinances not contrary to the laws and Constitution of this State, for the following purposes: . . . (49) Property To acquire by conveyances, purchase or gift, real or leasable property for any public purposes; to erect buildings and structures thereon for the benefit of the town and its inhabitants; and to convey any real or leasehold property when no longer needed for public use, after having given at least twenty (20) days public notice of the proposed conveyance; to control, protect and maintain public buildings, grounds and property of the town. Based upon this charge, the following policy is hereby adopted with regard to disposal of municipal property.

1. When the Council decides that property no longer serves a public purpose it shall cause a public hearing to be scheduled with a 20-day notification period. If an individual, or other legal entity, wishes to purchase public property that is believed to no longer serve a public purpose, they may appear before the Council for a determination on whether to proceed to a public hearing on the specific property. If the request is initiated from an individual or other legal entity, that individual or entity shall pay the cost of advertising for the public hearing notice.

2. Once the public hearing is completed, the Mayor and Council will cause an

appraisal to be done of the property. The cost of the appraisal will be borne by the Town if the proposed sale was initiated by the Town or by the proposed buyer if initiated by them.

3. Upon receipt of the appraisal, the Mayor and Council will review the appraisal

and either negotiate the price, terms and conditions with the proposed buyer or put the property out for public bid or public auction.

Date: 9/24/02 Page 1 of 2

4. If the property is put out for bid or auction, a notice shall be placed in the paper of

record notifying interested parties of the property offer. Bids shall be submitted in a sealed bid format to the City Managers office by noon of the day due.

5. The Mayor and City Council shall open bids at their work session. The Town

reserves the right to reject any and all bids.

6. If a determination is made to accept the high bid, the Council shall direct the City Solicitor to draft the appropriate ordinance allowing the conveyance of the property.

7. Settlement shall occur no later than 90 days after the passage of the ordinance. Date: 9/24/2002 Page 2 of 2


10 COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


11 COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for September 9, 2014


12 COMMENTS FROM MAYOR AND CITY COUNCIL

Agenda topicsApprove minutesCommission agendas5A. Rockin' Ravens5B. 9/11 Parade5C. Sunfest Kite Fest5D. Airport tree removal5E. Sewer main cleaning5F. Microsoft licenses5G. Bid award-Sidewalk maint contract Public hearingPublic commentsCM commentsMCC comments

september 2 2014 complete agenda

Documents