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Background Check & New System Training
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Background Checks
• Staff/Temporary Policy
• Rehires
• Programs Involving Children (PIC)
• International Employees
U N I V E R S I T Y H U M A N R E S O U R C E S 1
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One.IU
I N D I A N A U N I V E R S I T Y 2
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Employee Active Jobs Lookup
U N I V E R S I T Y H U M A N R E S O U R C E S 3
Check to see if the employee has an active job
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HireRight Background Check System
U N I V E R S I T Y H U M A N R E S O U R C E S 4
How long passwords are good for?
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Toggle to your Background Check Account
I N D I A N A U N I V E R S I T Y 5
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Lookup Employees
U N I V E R S I T Y H U M A N R E S O U R C E S 6
Select View
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eQuest+ Checks Lookup
I N D I A N A U N I V E R S I T Y 7
• Utilize the IUIE 5 Year PIC Report
• This will show the last date of any background check performed.
• This is a rolling 5 year report
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Tracking Statuses
U N I V E R S I T Y H U M A N R E S O U R C E S 8
Checks move between tabs as they progress
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Order Summary
U N I V E R S I T Y H U M A N R E S O U R C E S 9
The Final Grade Will Show on Completed Tab
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When to Order a Background Check
• After a conditional offer of employment is accepted
• Programs Involving Children
• Do not order background checks on minors under the age of 18
U N I V E R S I T Y H U M A N R E S O U R C E S 10
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Ordering a Background Check
U N I V E R S I T Y H U M A N R E S O U R C E S 11
Select New Order
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Ordering a Background Check
U N I V E R S I T Y H U M A N R E S O U R C E S 12
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13
Ordering a Background Check
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Indiana University Packages
U N I V E R S I T Y H U M A N R E S O U R C E S 14
• Standard Check
• Education Verification Only
• Professional Credentials Only
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Criminal Background Check Package
• SSN Validation• SSN Trace• County Criminal Records• Widescreen• National Sex Offender Registry
U N I V E R S I T Y H U M A N R E S O U R C E S 15
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Ordering a Background Check
U N I V E R S I T Y H U M A N R E S O U R C E S 16
Be sure to select E-mail Applicant Option
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U N I V E R S I T Y H U M A N R E S O U R C E S 17
Fill in the *Required Information
Ordering a Background Check
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U N I V E R S I T Y H U M A N R E S O U R C E S 18
Ordering a Background Check
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Position Category
I N D I A N A U N I V E R S I T Y 19
Position Type Determines Adjudicating Department
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I N D I A N A U N I V E R S I T Y 20
Ordering a Background Check
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I N D I A N A U N I V E R S I T Y 21
Canceling a Background Check
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I N D I A N A U N I V E R S I T Y 22
Canceling a Background Check
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Background Check – Demo
https://ows01.hireright.com/login/
I N D I A N A U N I V E R S I T Y 23
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Applicant / Employee HireRight Portal
• SSN
• Criminal History
• 7 Years of Address History
• 10 – 15 Minutes
U N I V E R S I T Y H U M A N R E S O U R C E S 24
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Applicant E-mail
U N I V E R S I T Y H U M A N R E S O U R C E S 25
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Register
U N I V E R S I T Y H U M A N R E S O U R C E S 26
Applicant can sign up for text alerts to follow progress of the Background Check
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Welcome Page
U N I V E R S I T Y H U M A N R E S O U R C E S 27
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Personal Information
U N I V E R S I T Y H U M A N R E S O U R C E S 28
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Current Mailing/Address Information
U N I V E R S I T Y H U M A N R E S O U R C E S 29
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Identification Data
U N I V E R S I T Y H U M A N R E S O U R C E S 30
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Addresses
U N I V E R S I T Y H U M A N R E S O U R C E S 31
No gaps in address history
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Addresses
U N I V E R S I T Y H U M A N R E S O U R C E S 32
No gaps in address history
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Applicant Self Reporting
U N I V E R S I T Y H U M A N R E S O U R C E S 33
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Admitted Criminal
U N I V E R S I T Y H U M A N R E S O U R C E S 34
Admitted Criminal screen will only appear if “yes” was selected
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Admitted Criminal
U N I V E R S I T Y H U M A N R E S O U R C E S 35
Admitted Criminal screen will only appear if “yes” was selected
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Information Review
U N I V E R S I T Y H U M A N R E S O U R C E S 36
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Disclosure
37
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Disclosure
38
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Authorization
39
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Authorization
40
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Completion Confirmation Page
41
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Background Check Applicant Experience –Demo
https://ows01.hireright.com/login/
I N D I A N A U N I V E R S I T Y 42
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Report Grades
• Meets Company Standards • Employment Only• PIC Only
• Client Review Required• Pending Additional Information• Cancelled• Reviewed No Grade• Does Not Meet Company Standards
U N I V E R S I T Y H U M A N R E S O U R C E S 43
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Fair Credit Reporting Act
• Disclosure & Consent/Authorization Form
• Pre-Adverse Action Letter
• Adverse Action Letter
• Access to ReportU N I V E R S I T Y H U M A N R E S O U R C E S 44
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Background Check Cost ($$)
• Base Cost - $22.45• Education Verification - $9.30• Credential Verification - $6.30• Court Fees• CA, MN, OK, NY Letters
U N I V E R S I T Y H U M A N R E S O U R C E S 45
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International Background Checks
• Will now be processed centrally
• IU International Background Check Website
• Allows you to determine if you need an international check
• Allows you to submit a process request if you do
I N D I A N A U N I V E R S I T Y 46
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International Background Checks
I N D I A N A U N I V E R S I T Y 47
This site is NOT live yet, but will look similar to this screen shot
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Batch Ordering
• Initiators may request multiple checks at one time
• Fill out template form yourself through HireRight
• Find instructions on process at IUHR Background check training webpage
I N D I A N A U N I V E R S I T Y 48
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Turn Around Time (TAT)
• Criminal Records
• Limited Access Areas
• Court closings or limited hours
• Weather, current events, etc.
U N I V E R S I T Y H U M A N R E S O U R C E S 49
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Backgroundchecks.com
• GIS owned company providing consumer website
• Students & Volunteers (non-employees)
• Programs Involving Children
• Individual Orders & Pays
U N I V E R S I T Y H U M A N R E S O U R C E S 50
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General Changes – HireRight Platform
I N D I A N A U N I V E R S I T Y 51
• International background checks will now be handled/submitted centrally
• In session chat help available • Applicant can track the checks progress via text
message• HireRight Background Check platform is mobile
friendly for applicants• Ability to reassign cases• Ability to cancel cases
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THANK YOU
QUESTIONS?
I N D I A N A U N I V E R S I T Y 52