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Cherrywood Estates Homeowners Association Annual Membership Meeting
September 16, 2017 https://cherrywoodhoa.org
[email protected] PO Box 4253
West Richland, WA 99353-‐4253
Submitted by Dean L. Gano
Board Members & Others at the Meeting
• Board Members Present: Dean Gano, Jim Jarrett, Brett Nelson, Donna Sween • Absent: Marilyn Tracy • Quorum Present: Yes • Others Present: See Attached List • Meeting at 456 Royal Ann Court – Thank You Altagarcia & Francisco Mendosa
Proceedings
Meeting started by Dean L. Gano; President, at approximately 6:15pm.
Dean introduced himself and the other board members who were present. We had about 30 people in attendance. Dean gave a short report on last years activities and most attendees liked the new website and had visited it. It was seen as a good way to get community involvement and foster better communications. The entrance lighting was also acknowledged as a big improvement.
Dean then explained how poorly the Bylaws and CC&R’s are written and how they encourage the use of a lawyer rather than allow us to govern our own destiny. Specifically, the only way to get someone who is in violation of the CC&R’s to conform, is to hire a lawyer and file suit. He then explained that we can avoid this by creating a “schedule of fines” as provided for in the Bylaws and asked the attendees if we should create some kind of guideline for dealing with violators that is neighborly and does not require the use of a lawyer.
There was some concern that this move was going to add new requirements and that it therefore needed to be sent to the membership for a vote. It was explained that NO, this is NOT an effort to define new requirements, but simply to create a guideline for how to deal with violations of the current CC&R’s, such that we do not have to waste money on a lawyer. A few people stated that since there are no violators at this time, why did we need to do this? It was explained that past
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performance does not guarantee future success and that if we do not do this, our only recourse when someone decides to be a bad neighbor, is to waste money on a lawyer. Dean suggested that the protocol should start by talking with the offending party to see if they need help, and if they do, we help them. We should also check with the City Code and if there is a code violation, let the City deal with it. After about an hour of discussion, it was generally agreed that Dean will draft a protocol for dealing with those who might be in violation of the CC&R’s. It will be posted on the website so everyone can comment on it. After 2 or 3 months, if there is a consensus by all, the board will adopt it, but if there is still disagreement by some, it will be sent via US mail to all members for a vote.
2. Board Member Election Ballot Count
Thirty Eight percent of the HOA Membership voted. The votes were counted and Ray Tracy received 23 votes, Nathan Tallent received 24 votes, Julia Cunningham received 23 Votes, and Dave Rohrig received one Write-‐In vote. Since there were three openings on the board, the three top vote-‐getters will be asked to come to the October 10th board meeting where new officers will be determined and a transfer of responsibilities will occur.
3. Ice Cream was served and it was yummy!
Meeting adjourned at approximately 7:20 p.m.
Meeting Minutes Approved by the board on 9/21/17.
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