Download - Smart Columbus Quarterly Progress Report...Ryan Bollo Project Manager 258.50 3111.00 Randy Bowman Deputy Program Manager 0.00 1516.00 Brandi Braun Communications 134.00 1475.00 Aparna

Smart City Challenge Demonstration Quarterly Report: 2018 4th Quarter (October 2018 – December 2018) 1

Smart Columbus Quarterly Progress Report

4th Quarter of 2018

Contents

Award Information ................................................................................................................................................................. 2

Report Information ................................................................................................................................................................. 2

Project Scope ............................................................................................................................................................................. 2

Items of Note ............................................................................................................................................................................. 2

Financial Status ........................................................................................................................................................................ 3

Invoices Submitted ................................................................................................................................................................. 8

Schedule Update..................................................................................................................................................................... 11

Key Activities / Accomplishments .................................................................................................................................. 15

Leveraged Partner Resources Status Summary ........................................................................................................ 31

Schedule Update..................................................................................................................................................................... 32

Risk Status ................................................................................................................................................................................ 33

Issues/Concerns/ Other ..................................................................................................................................................... 34

http://www.dot.gov/


Quarterly Progress Report

Award Information

Title Award # Awardee

Smart City Challenge Demonstration

DTFH6116H00013 City of Columbus

Report Information

Date Submitted Submitted To Period Covered by Report

January 30, 2019

Sarah Tarpgaard

Kate Hartman

[email protected]

October 2018 – December 2018

Project Scope

Scope Statement

The Smart City Challenge Demonstration intends to improve the access of residents of Columbus through alleviating transportation challenges. To accomplish this task, Smart Columbus will develop intelligent transportation solutions using engineering systems of planning, design, implementation/deployment, and demonstration. The projects that Smart Columbus is demonstrating are divided into the themes below:

Smart Columbus Operating System Enabling Technologies

o Connected Vehicle Environment Enhanced Human Services

o Multi-Modal Trip Planning Application/Common Payment System o Smart Mobility Hubs o Mobility Assistance o Prenatal Trip Assistance o Event Parking Management

Emerging Technologies o Connected Electric Automated Vehicles o Truck Platooning

Items of Note

Conducted Operating System Public Webinar on 10/10/2018

Conducted Smart Mobility Hubs System Requirements Public Webinar on 10/24/2018

Conducted CVE System Requirements Public Webinar on 11/5/2018

Conducted Prenatal Trip Assistance ConOps Public Webinar on 11/14/2018

Conducted EPM System Requirements Public Webinar on 11/15/2018

Conducted CPS System Requirements Public Webinar on 11/28/2018

http://www.dot.gov/


Financial Status

Task Financial Summary: August 30, 2016 – March 31, 2018*

*Total different from previously reported amount due to an inadvertent formula error. Task Financial Summary is as was reported in January 2018 – March 2018 Quarterly Report.

Task Financial Summary: April 1, 2018 – Current

Budget Costs To Date Remaining Budget Costs to Date Remaining Budget Costs To Date Remaining

1 Program Management $4,086,645.00 $2,686,147.92 $1,400,497.08 $8,000,000.00 $0.00 $8,000,000.00 $12,086,645.00 $2,686,147.92 $9,400,497.08

2 Communications and Outreach $3,369,998.00 $731,538.52 $2,638,459.48 $0.00 $0.00 $0.00 $3,369,998.00 $731,538.52 $2,638,459.48

3

Enabling Technologies

(Integration) $2,813,720.00 $100.00 $2,813,620.00 $0.00 $0.00 $0.00 $2,813,720.00 $100.00 $2,813,620.00

3a

Connected Columbus

Transportation Network

(CCTN) $17,130,004.00 $351,492.49 $16,778,511.51 $0.00 $0.00 $0.00 $17,130,004.00 $351,492.49 $16,778,511.51

3b Integrated Data Exchange (IDE) $3,077,209.00 $1,219,156.51 $1,858,052.49 $8,000,000.00 $11,613.57 $7,988,386.43 $11,077,209.00 $1,230,770.08 $9,846,438.92

4a Residential District $2,739,632.00 $370,653.69 $2,368,978.31 $0.00 $0.00 $0.00 $2,739,632.00 $370,653.69 $2,368,978.31

4b Commercial District $925,375.00 $127,261.52 $798,113.48 $3,000,000.00 $0.00 $3,000,000.00 $3,925,375.00 $127,261.52 $3,798,113.48

4c Logistics $4,908,384.00 $201,235.44 $4,707,148.56 $0.00 $0.00 $0.00 $4,908,384.00 $201,235.44 $4,707,148.56

4d Downtown District $949,033.00 $274,395.59 $674,637.41 $0.00 $0.00 $0.00 $949,033.00 $274,395.59 $674,637.41

$40,000,000.00 $5,961,981.68 $34,038,018.32 $19,000,000.00 $11,613.57 $18,988,386.43 $59,000,000.00 $5,973,595.25 $53,026,404.75

Task Financial Summary

Task

Federal Share Cost Share Total

Totals

Budget Costs To Date Remaining Budget Costs To Date Remaining Budget Costs to Date Remaining Budget Costs to Date Remaining Budget Costs To Date Remaining

$3,520,163 $1,013,279 $2,506,884 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,520,163 $1,013,279 $2,506,884

$1,369,348 $177,045 $1,192,303 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,369,348 $177,045 $1,192,303

$167,000 $25,573 $141,427 $0 $0 $0 $0 $0 $0 $0 $0 $0 $167,000 $25,573 $141,427

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$100,000 $0 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $100,000 $0 $100,000

$3,240,989 $0 $3,240,989 $2,759,011 $0 $2,759,011 $0 $0 $0 $4,000,000 $0 $4,000,000 $10,000,000 $0 $10,000,000

$840,000 $0 $840,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $840,000 $0 $840,000

$0 $0 $0 $700,989 $0 $700,989 $0 $0 $0 $0 $0 $0 $700,989 $0 $700,989

$65,000 $8,000 $57,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $65,000 $8,000 $57,000

$500,000 $0 $500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $500,000 $0 $500,000

$450,000 $0 $450,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $450,000 $0 $450,000

$2,187,500 $0 $2,187,500 $0 $0 $0 $910,310 $0 $910,310 $0 $0 $0 $3,097,810 $0 $3,097,810

$0 $0 $0 $0 $0 $0 $2,127,000 $0 $2,127,000 $0 $0 $0 $2,127,000 $0 $2,127,000

$14,060,937 $5,378,079 $8,682,858 $2,100,000 $886,016 $1,213,984 $0 $0 $0 $0 $0 $0 $16,160,937 $6,264,095 $9,896,842

$10,400,000 $2,918,741 $7,481,259 $0 $0 $0 $2,261,690 $437,239 $1,824,451 $0 $0 $0 $12,661,690 $3,355,980 $9,305,710

$0 $0 $0 $0 $0 $0 $1,701,000 $0 $1,701,000 $0 $0 $0 $1,701,000 $0 $1,701,000

$663,000 $0 $663,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $663,000 $0 $663,000

$1,000,000 $0 $1,000,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,000,000 $0 $1,000,000

$260,000 $46,100 $213,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $260,000 $46,100 $213,900

$100,000 $7,992 $92,008 $300,000 $0 $300,000 $0 $0 $0 $0 $0 $0 $400,000 $7,992 $392,008

$1,076,063 $854,070 $221,993 $2,140,000 $172,143 $1,967,857 $0 $0 $0 $0 $0 $0 $3,216,063 $1,026,213 $2,189,850

$40,000,000 $10,428,880 $29,571,120 $8,000,000 $1,058,158 $6,941,842 $7,000,000 $437,239 $6,562,761 $4,000,000 $0 $4,000,000 $59,000,000 $11,924,277 $47,075,723

Communications & Outreach

MMTPA/CPS

Indirect Costs

General Program Management: City Travel

General Program Management: City Equipment

General Program Management: City Supplies

CITY LABOR

OTHER DIRECT COSTS

Direct Labor

Smart Columbus Operating System

Connected Vehicle Environment (CVE)

Task Financial Summary -- April 1, 2018 -- Current

Task

Federal Share Franklin County - Cost Share TotalODOT - Cost ShareCity of Columbus - Cost Share

Totals

Smart Mobility Hubs

Mobility Assistance

Prenatal Trip Assistance

Event Parking Management

Truck Platooning

Procured Miscellaneous Service

Procured Communications Services (Engage)

Systems Engineeering Expertise (ALE)

Procured Technical Services (CV Applications)

Procured Technical Services (Prenatal Trip)

Procured Information Technology Services (MMTPA/CPS)

Procured Information Technology Services (SCOS Only)

Procured Technical Services (Consulted Support Services/Program Manager)

General Program Management: Subconsultants

Connected Electric Vehicles

http://www.dot.gov/


Costs Incurred vs Budgeted Costs

Costs Incurred vs. Budgeted Costs

FEDERAL SHARE COST SHARE TOTAL Current Quarter Cumulative

Current Quarter Cumulative

Current Quarter Cumulative

Costs Incurred $1,873,070 $10,428,880 $651,306 $1,495,397 $2,524,376 $11,924,277

Budgeted $2,133,867 $40,000,000 $914,514 $19,000,000 $3,048,381 $59,000,000

Difference $260,796 $29,571,120 $263,209 $17,504,603 $524,005 $47,075,723

Costs Incurred vs Obligated Federal Funding

Cost Share Contributors

Costs Incurred to Date

Obligated Funding to Date

Remaining Obligated Funding to Date

Funding Subject to Availability

$19,571,120

$10,000,000

Cumulative

Costs Incurred vs. Obligated Federal Funding

FEDERAL SHARE

$10,428,880

$30,000,000

CONTRIBUTOR BUDGETED

CURRENT

QUARTER CUMULATIVE REMAINING

City of Columbus $8,000,000 $533,330 $1,058,158 $6,941,842

ODOT $7,000,000 $117,976 $437,239 $6,562,761

Franklin County $4,000,000 $0 $0 $4,000,000

TOTAL $19,000,000 $651,306 $1,495,397 $17,504,603

Cost Share Contribution

http://www.dot.gov/


Direct Labor Hours Worked

Budget vs Cost to Date Summary

Note: Graph reflects budget adjustment effective April 2018 and all USDOT approved expenses (federal and cost share).

Name TITLE/Job Classification

Current

Quarter Cumulative

Mandy Bishop Program Manager 235.00 1757.50

Ryan Bollo Project Manager 258.50 3111.00

Randy Bowman Deputy Program Manager 0.00 1516.00

Brandi Braun Communications 134.00 1475.00

Aparna Dial Program Manager 0.00 587.00

Abbie L. Green Fiscal Assistant I 442.50 2559.25

Kevin McSweeney Management Analyst II 0.00 463.00

Jeff Ortega Communications 0.00 267.50

Kevin Retta Student Intern 0.00 1429.00

Sonja Summer Student Intern 251.00 2266.50

Brandi A. Vance Management Analyst I 354.50 2579.40

Andrew Wolpert Deputy Program Manager 479.00 3628.00

Jodie Bare Deputy Program Manager 476.00 2092.00

Alyssa Chenault Communications Manager 462.00 1110.00

3092.50 24841.15TOTAL

http://www.dot.gov/


Costs Incurred by Cost Element

Estimated Cost to Complete

Current Quarter Cumulative Current Quarter Cumulative Current Quarter Cumulative

City of Columbus

Direct Labor $127,378 $1,013,279 $0 $0 $127,378 $1,013,279

Fringe Benefits and Insurance Costs $22,578 $177,045 $0 $0 $22,578 $177,045

Travel $2,041 $25,573 $0 $0 $2,041 $25,573

Subcontractor Costs - HNTB* $0 $5,242,347 $434,783 $886,016 $434,783 $6,128,362

Subcontractor Costs - Engage $0 $854,070 $98,547 $172,143 $98,547 $1,026,213

Subcontractor Costs - Proteon $162,908 $567,503 $0 $0 $162,908 $567,503

Subcontractor Costs - A.L.E. $10,160 $46,100 $0 $0 $10,160 $46,100

Subcontractor Costs - Battelle $20,570 $59,418 $0 $0 $20,570 $59,418

Subcontractor Costs - Pillar $1,434,518 $2,291,819 $0 $0 $1,434,518 $2,291,819

Subcontractor Costs - Michael Baker $76,925 $135,733 $0 $0 $76,925 $135,733

Subcontractor Costs - AbleLink $7,992 $7,992 $0 $0 $7,992 $7,992

Other Direct Costs - Mobility Assistance $8,000 $8,000 $0 $0 $8,000 $8,000

Ohio DOT $0 $0 $117,976 $437,239 $117,976 $437,239

Franklin County $0 $0 $0 $0 $0 $0

TOTAL $1,873,070 $10,428,880 $651,306 $1,495,397 $2,524,376 $11,924,277

Costs Incurred by Cost Element

TOTALFEDERAL SHARE COST SHARE

*Does not include $89,231.24 in USDOT Disallowed expenses

COST ELEMENT

Original Total

Budget Costs To Date Remaining

Estimated

Changes Needed

to Budget

Estimated Cost

to Complete

Project

$3,520,163 $1,013,279 $2,506,884 $0 $2,506,884

$1,369,348 $177,045 $1,192,303 $0 $1,192,303

$167,000 $25,573 $141,427 $0 $141,427

$0 $0 $0 $0 $0

$0 $0 $0 $0 $0

$0 $0 $0 $0 $0

$100,000 $0 $100,000 $0 $100,000

$10,000,000 $0 $10,000,000 $0 $10,000,000

$840,000 $0 $840,000 $0 $840,000

$700,989 $0 $700,989 $0 $700,989

$65,000 $8,000 $57,000 $0 $57,000

$500,000 $0 $500,000 $0 $500,000

$450,000 $0 $450,000 $0 $450,000

$3,097,810 $0 $3,097,810 $0 $3,097,810

$2,127,000 $0 $2,127,000 $0 $2,127,000

$16,160,937 $6,264,095 $9,896,842 $0 $9,896,842

$12,661,690 $3,355,980 $9,305,710 $0 $9,305,710

$1,701,000 $0 $1,701,000 $0 $1,701,000

$663,000 $0 $663,000 $0 $663,000

$1,000,000 $0 $1,000,000 $0 $1,000,000

$260,000 $46,100 $213,900 $0 $213,900

$400,000 $7,992 $392,008 $0 $392,008

$3,216,063 $1,026,213 $2,189,850 $0 $2,189,850

$59,000,000 $11,924,277 $47,075,723 $0 $47,075,723

Procured Communications Services (Engage)

Totals

Procured Information Technology Services (MMTPA/CPS)

Procured Technical Services (Prenatal Trip)

Procured Technical Services (CV Applications)

Systems Engineeering Expertise (ALE)

Procured Miscellaneous Service

Connected Electric Vehicles

Truck Platooning

GENERAL PROGRAM MANAGEMENT: SUBCONSULTANTS

Procured Technical Services (Consulted Support Services/Program Manager)

Procured Information Technology Services (SCOS Only)


Smart Mobility Hubs

OTHER DIRECT COSTS

General Program Management: City Travel

General Program Management: City Equipment

General Program Management: City Supplies

Communications & Outreach


Connected Vehicle Environment (CVE)

MMTPA/CPS

Mobility Assistance


Estimated Cost to Complete Project

CITY LABOR

Direct Labor

Indirect Costs

http://www.dot.gov/


DBE Update

Company

Original

Contract

Amount

Modification/

Additional

Amounts

Total Contract

Amount

Amount Paid

To Date

Minimum

DBE Goal DBE Spend

DBE

Spend %

(DBE

Spend /

Invoiced

Amount)

1 HNTB $400,000 $6,400,000 $6,800,000 $6,217,594 15.00% $15,715 0.25%

2 Engage $125,000 $1,029,035 $1,154,035 $1,026,213 15.00% $916,589 89.32%

3 Proteon $18,500 $648,204 $666,704 $567,503 15.00% $0 0.00%

4 A.L.E. $19,300 $238,010 $257,310 $46,100 15.00% $46,100 100.00%

5 Battelle $287,083 $0 $287,083 $59,418 15.00% $0 0.00%

6 Pillar $2,500,000 $2,500,000 $5,000,000 $2,291,819 15.00% $0 0.00%

7 Michael Baker $789,413 $0 $789,413 $135,733 15.00% $0 0.00%

8 AbleLink $29,970 $0 $29,970 $7,992 15.00% $0 0.00%

$4,169,267 $10,815,249 $14,984,516 $10,352,372 15.00% $978,404 9.45%

DBE Update

Totals

http://www.dot.gov/


Invoices Submitted Invoice # $ Amount Date Notes/Comments

1 $200,506.41 5/18/2017 Second submission for original rejected amount. Payment received 5/30/17.

2 $574,229.54 6/6/2017 This request was submitted for 574,229.54 but was approved for 574,299.54. The difference will be included on the next submission. Payment received 6/16/17.

3 $689,328.87 5/25/2017 Payment received 8/22/17




























http://www.dot.gov/


Invoice # $ Amount Date Notes/Comments

31 $15,064.44 7/1/2018 Payment Received 10/17/18
























55R $29,100.00 8/14/2018 Payment Received 10/17/18












http://www.dot.gov/


Invoice # $ Amount Date Notes/Comments






72 $7,734.00 8/14/2018 This request was submitted for $16,308.98 but was approved for $7,734.00. Payment received 12/20/18.

73 $25,972.32 8/14/2018 This request was submitted for $27,972.32 but was approved for $25,972.32. Payment received 12/20/18.

Federal Financial Report

Status

1. See signed copy of the Federal Financial Report.

http://www.dot.gov/


Schedule Update

Key Deliverables Completed Current Quarter

Task Name and Deliverable Due Date Status

Task A: Project Management

Quarterly Progress Report for 2018 Q3 10/30/2018 Final Delivered

Quarterly Progress Report for 2018 Q3 - Revised 11/21/2018 Final Delivered

Quarterly Schedule Update 11/30/2018 Final Delivered

Task B: Systems Engineering Approach Due Date Status

Smart Mobility Hubs SyRS – Draft 10/3/2018 Draft Delivered

Operating System – Public Webinar 10/10/2018 Final Delivered

Prenatal Trip Assistance RFP – Public Advertisement 10/10/2018 Final Delivered

Truck Platooning Trade Study – Final 10/11/2018 Final Delivered

Connected Electric Autonomous Vehicle RFI – Public Advertisement

10/11/2018 Final Delivered

Truck Platooning Trade Study – Revised Final 10/11/2018 Final Delivered

Common Payment System SyRS – Draft 10/22/2018 Draft Delivered

Smart Mobility Hubs SyRS – Public Webinar 10/24/2018 Final Delivered

Connected Vehicle Environment SyRS – Public Webinar 11/5/2018 Final Delivered

Prenatal Trip Assistance ConOps – Public Webinar 11/14/2018 Final Delivered

Event Parking Management SyRS – Public Webinar 11/15/2018 Final Delivered

Smart Mobility Hubs SyRS – Final 11/16/2018 Final Delivered

Mobility Assistance Test Plan – Draft 11/27/2018 Draft Delivered

Common Payment System SyRS – Public Webinar 11/28/2018 Final Delivered

Connected Vehicle Environment SyRS – Final 11/30/2018 Final Delivered

Common Payment System RFP – USDOT Review 12/2/2018 Draft Delivered

Common Payment System RFP – Public Advertisement 12/10/2018 Final Delivered

Event Parking Management SyRS – Final 12/11/2018 Final Delivered

Common Payment System SyRS – Final 12/19/2018 Final Delivered

Connected Electric Autonomous Vehicle RFP – USDOT Review 12/17/2018 Draft Delivered

Smart Mobility Hubs ICD – Draft 12/29/2018 Draft Delivered

http://www.dot.gov/



Task D: Data Privacy Requirements

Data Privacy Plan – Public Webinar 10/10/2018 Final Delivered

Data Privacy Plan – Draft Quarterly Update 12/28/2018 Draft Delivered

Task E: Data Management and Support for Independent Evaluation

Data Management Plan – Public Webinar 10/10/2018 Final Delivered

Data Management Plan – Draft Quarterly Update 12/28/2018 Draft Delivered

Task F: Safety Management and Safety Assurance

Safety Management Plan – Draft 11/30/2018 Draft Delivered

Task G: Communications and Outreach

Communication and Outreach Plan – Revised Draft 10/16/2018 Draft Delivered

Marketing & Communications Support RFP - Public Advertisement 11/26/2018 Final Delivered

http://www.dot.gov/


Key Deliverables to be Delivered Next Quarter


Task A: Project Management

Quarterly Progress Report for 2018 Q4 1/30/2019 Final Delivered

Quarterly Schedule Update 3/29/2019 In Revision 60%

Task B: Systems Engineering Approach Due Date Status

Connected Vehicle Environment Request for Subcontractor Approval of RSU Consultant – USDOT Review

1/7/2019 Draft Delivered

Connected Vehicle Environment Request for Subcontractor Approval of OBU Consultant – USDOT Review

1/10/2019 Draft Delivered

Connected Electric Autonomous Vehicle RFP – Public Advertisement

1/17/2019 Final Delivered

Mobility Assistance Test Plan – Final 1/18/2019 Final Delivered

Request for Subcontractor Approval (QBS) – USDOT Review 1/28/2019 Draft Delivered

System Architecture and Standards Plan – Draft 2/1/2019 Draft Delivered

Event Parking Management ICD – Draft 2/11/2019 In Progress 80%

Smart Mobility Hubs ICD – Final 2/15/2019 In Progress 60%

Connected Vehicle Environment ICD – Draft 2/22/2019 In Progress 60%

Connected Vehicle Environment Installation Plans – USDOT Review 2/27/2019 In Progress 60%

Mobility Assistance O&M Plan – Draft 3/5/2019 Not Initiated

Event Parking Management ICD – Public Webinar 3/6/2019 In Progress 50%

Smart Mobility Hubs Installation Plan – USDOT Review 3/12/2019 In Progress 50%

System Architecture and Standards Plan – Final 3/15/2019 Not Initiated

Connected Vehicle Environment ICD – Public Webinar 3/18/2019 In Progress 40%

Event Parking Management ICD – Final 3/27/2019 Not Initiated

Task C: Performance Measurement

Performance Measurement Plan – Revised Draft 2/1/2019 In Progress 95%

Performance Measurement Plan – Public Webinar 3/11/2019 In Progress 50%

Task D: Data Privacy Requirements

Data Privacy Plan – Final 2/8/2019 In Revision 90%

Data Privacy Plan – Revised Final 3/25/2019 Not Initiated

http://www.dot.gov/



Task E: Data Management and Support for Independent Evaluation

Data Management Plan –Final 1/29/2019 Final Delivered

Data Management Plan – Revised Final 2/26/2019 Not Initiated

Task G: Communications and Outreach

Communication and Outreach Plan – Quarterly Update 3/29/2019 Not Initiated

http://www.dot.gov/


Key Activities / Accomplishments

Program-Level Accomplishments for Current Quarter

Q4 Task Accomplishment Date

1.

A: Project Management

Project Coordination meetings to discuss accomplishments and issues -Discussed activities accomplished the previous day, coordinate phone calls, meetings, deliverables, and planned the next two days

Daily

2. Conducted Weekly USDOT/Smart Columbus Status Update Meeting

Tuesdays 10/2/2018 – 12/18/2018

3. Conducted Program Management Office Monthly Meetings

10/10/2018, 10/24/2018, 11/8/2018, 11/21/2018, 12/19/2018

4. Submitted Final Quarterly Report for Q3 2018 10/30/2018

5. Conducted EMPO Meeting 11/1/2018, 12/6/2018

6. Submitted Revised Final Quarterly Report for Q3 2018

11/21/2018

7. Submitted Quarterly Schedule Update 11/30/2018

8. C: Performance Measurement

Participated in Bi-Weekly USDOT CV Pilot Perf Measures / IE / Human Use roundtable meetings

10/9/2018, 11/6/2018, 12/4/2018, 12/18/2018

9.

D: Data Privacy Requirements

Conducted Data Privacy Plan Public Webinar for USDOT 10/10/2018

10. Participated in webinar for Transportation Data Privacy 11/13/2018

11. Submitted Draft Update (Iteration 3) of Data Privacy Plan 12/28/2018

12. E: Data Management and Support for Independent Evaluation

Conducted Data Management Plan Public Webinar for USDOT 10/10/2018

13. Conducted Bi-Weekly Meeting with Independent Evaluator

12/13/2018, 12/27/2018

14. Submitted Draft Update (Iteration 3) of Data Management Plan 12/28/2018

15.

F: Safety Management and Safety Assurance

Submitted Draft Safety Management Plan 11/30/2018

http://www.dot.gov/



16.

G: Communications and Outreach

Submitted Revised Draft Communication and Outreach Plan to USDOT

10/16/2018

17.

Provide graphic design services and support to deliver two scheduled webinars: Operating System and Smart Mobility Hubs

Oct 2018

18.

Provided on-call graphics services for engineering submittals including upcoming webinars and PMP documentation

Oct 2018

19.

Participated in work sessions and led tactic development for engaging end-users related to the CEAV, MMTPA/CPS, SMH, EPM, CVE and PTA projects

Oct 2018

20.

In conjunction with PMO, drafted, edited, proofed and provided graphic design support for communications plans for CVE, CEAV, DATP, PTA, MMTPA/CPS, SMH, MAPCD and EPM.

Oct 2018

21. Released RFP for Marketing & Communications Support

11/26/2018

22.

Facilitated engagement activities and stakeholder meetings for PTA. Drafted grassroots engagement and adoption plans for EPM, CVE, MMTPA/CPS and SMH.

Nov 2018

23.

Provide graphic design services and support to deliver one scheduled webinar: Prenatal Trip Assistance

Nov 2018

24. Refined 2019 communications program plans based on PMO feedback.

Nov 2018

25. Facilitated engagement activities and stakeholder meetings for PTA.

Dec 2018

26.

Provided on-call graphics services for the Operating System including a goals map, refinements to the primary portfolio graphic and creation of an end-user worksheet

Dec 2018

http://www.dot.gov/


Program-Level Plans for Next Quarter


1.

A: Project Management

Program Coordination meetings to discuss accomplishments and issues.

Daily

2. Conduct Weekly USDOT Status Update Meetings

Tuesdays 1/1/2019 – 3/26/2019

3. Conduct Program Management Office Bi-Weekly Meetings

Wednesdays 1/2/2019 – 3/27/2019

4. Conduct EPMO Meeting

1/23/2019, 2/27/2019, 3/27/2019

5. Submit Final Quarterly Report for Q4 2018 1/30/2019

6. Submit Quarterly Update for Project Management Plan Q1 2019

7. Submit Quarterly Schedule Update to USDOT 3/29/2019

8. B: Systems Engineering Approach

Submit Draft System Architecture and Standards Plan 2/1/2019

9. Submit Final System Architecture and Standards Plan 3/15/2019

10.

C: Performance Measurement

Participate in Bi-Weekly USDOT CV Pilot Perf Measures / IE / Human Use Roundtable Meetings

Tuesdays

1/1/2019 – 3/26/2019

11. Submit Revised Draft Performance Measurement Plan 2/1/2019

12. Conduct Performance Measurement Plan Public Webinar for USDOT

3/11/2018

13. D: Data Privacy Requirements

Submit Final Data Privacy Plan to USDOT 2/8/2019

14. Submit Revised Final Data Privacy Plan to USDOT 3/25/2019

15.

E: Data Management and Support for Independent Evaluation

Work on Independent Evaluation Support Plan Q1 2019

16. Conduct Bi-Weekly Meeting with Independent Evaluator

Thursdays

1/10/2019 – 3/21/2019

17. Submit Final Data Management Plan to USDOT 1/29/2019

18. Submit Revised Final Data Management Plan to USDOT 2/26/2019

http://www.dot.gov/



19.

F: Safety Management and Safety Assurance

Conduct Safety Management Plan Public Webinar for USDOT

TBD

20.

G: Communications and Outreach

Provide graphic design services and support to deliver one scheduled webinar: Connected Electric Autonomous Vehicles project

Q1 2019

21. Continue development of PTA launch materials and risk mitigation plans

Q1 2019

22. Perform MMTPA grassroots engagement tactics Q1 2019

23. Finalize plans and tactics for CEAV and EPM launches Q1 2019

24. Support PMO development of grassroots engagement activities toward CVE end-user adoption and risk mitigation

Q1 2019

25. Provide on-call graphics services to support engineering submittals

Q1 2019

26. Facilitate engagement activities as needed to support user need validation

Q1 2019

Table of Events Attended and Upcoming Events

Date Event

N/A N/A

N/A N/A

*Gray for events completed, white for upcoming events

http://www.dot.gov/


Project-Level Accomplishments for Current Quarter

Q4 Project Accomplishment Date

1.


Conducted daily Standing Scrum Meetings for Sprint 34 for Platform Framework and discussed status, blockers, and stories.

10/1/2018 – 12/31/2018

2.

Conducted Sprint 34 Review and Retrospective meetings. -Upgraded CKAN Data Platform and migrated existing data to the upgraded environment; Made Jupyter public facing when ready to engage beta testers; Created automated code base so system will be deployed and verified independently; Created data story page to support COTA map; Began preparation to activate Kylo data platform to replace CKAN; Provisioned technology tools for data platform 2.0 (Kylo)

10/2/2018

3.

Conducted Planning session for Sprint 35 Platform Framework meeting. -Determined the sprint goals and the Development Team answered the questions: number of points to deliver within the sprint, who owned each item, and clarification from the product owner.

10/2/2018

4.


10/3/2018 – 10/16/2018

5. Conducted Bi-Weekly Update Meetings with USDOT

Fridays 10/5/2018 – 12/28/2018

6. Conducted Public Webinar for USDOT 10/10/2018

7.

Conducted Monthly Data Technical Working Group Meeting -Worked to solve technical issues regarding: open sourcing, risks, community engagement, and sphere. Worked to solve policy issues regarding: Data Privacy and Data Management Plans and provided guidance on policies identified in Policy Roadmap

10/15/2018, 11/15/2018, 12/13/2018

8.

Conducted Sprint 35 Retrospective meeting.

-Scrum team reviewed internal work flows and potential process for improvement and approach to implement those improvements into the next sprints.

10/16/2018

http://www.dot.gov/



9.


Conducted Weekly Architecture and Demo Presentations -Demonstrated progress and worked to plan future sprints.

Tuesdays 10/16/2018 – 12/18/2018

10.


10/17/2018 – 10/30/2018

11.



10/30/2018

12.

Conducted Review Demo Presentation for Sprints 35 & 36 -Worked improve provisions for elasticsearch and activemq, transition from CKAN to Kylo, and prepare for provisions for Kylo; Worked to add search abilities for datasets and review metadata prior to download through KPI support and Data Lake UI; Worked to harden and stabilize the real-time location of COTA bus and to productionize Kafka; Worked to add provision Hadoop and to harden and stabilize the OS from the developers perspective; Worked to prepare for beta testers

10/30/2018

13.


10/31/2018 – 11/13/2018

14.



11/13/2018

15.


11/14/2018 – 11/27/2018

16.



11/27/2018

http://www.dot.gov/



17.


Conducted Review Demo Presentation for Sprints 37 & 38

-Worked to prepare for MMTPA; Worked on provisions for Kylo; Worked to add search abilities for datasets and review metadata prior to download through Data Lake UI and CEAV Data Integration; Worked to add provision for Hadoop, Setup KDC infrastructure with HDP, add part 2 of COTA map, and DPP/DMP Prep; Worked to add alerting and monitoring, production support, and hardening and stability for OS developers; Worked to prepare for Open Source

11/27/2018

18.


11/28/2018 – 12/11/2018

19.



12/11/2018

20.


12/12/2018 – 12/25/2018

21.

Conducted Review Demo Presentation for Sprints 39 & 40

-Worked to inject CEAV data and Lime Surveys into Kubernetes; Worked to reverse DNS lookup of KDC, configure an LDAP service account for NiFi to Kylo and for Discovery API to Kylo, connect Kylo/Nifi to Hive, replace mockylo with Kylo; Worked to make graphs available in Grafana, configure Grafana to use LDAP, configure Joomla to use LDAP, configure Elixir apps with smaller Docker image; Worked on updating policy roadmap; Worked on recommendations for community engagements practices for the technical working groups

12/18/2018

http://www.dot.gov/



22. Smart Columbus Operating System



12/25/2018

23.


12/26/2018 – 12/31/2018

24.

Connected Vehicle Environment

Conducted Weekly Meetings -Discussed schedule, deliverables, upcoming webinars, and ongoing coordination with COTA and Franklin County along with other City departments.

Thursdays

10/4/2018 – 12/27/2018

25.

Antaira Technologies meeting with DriveOhio - Discussed and reviewed managed Layer 2 and Layer 3 network switches and abilities for an IPV4 and IVP6 environment

10/18/2018

26. Participated in Bi-Weekly CV Pilot Technical Roundtable Calls

Fridays

10/26/2018 – 12/21/2018

27. Conducted SyRS Public Webinar for USDOT 11/5/2018

28.

OBU Installation Observation and Workforce Development Planning Session with DriveOhio -Observed HDV installations and discussed challenges -Reviewed training requirements for installers -Coordinated upcoming efforts to avoid duplication of work

11/16/2018

29.

Smart Columbus and DriveOhio Meeting

-Discussed the DriveOhio SCMS and timeframe to implementation

-Reviewed possible alignment of work with DriveOhio for in-kind contribution

-OBU and RSU implementations and approaches of Smart Columbus and statewide deployments

11/29/2018

30. Submit Final SyRS to USDOT 11/30/2018

http://www.dot.gov/



31.

Multimodal Trip Planning Application

MMTPA vendor selection 10/29/2018

32. Webinar - Strategies for Accelerating Multimodal Project Delivery

10/31/2018

33. Mtech (Vendor) NTP 12/7/2018

34. Kickoff meeting 12/10/2018

35. Mobility provider introduction/coordination meeting

12/13/2018

36.

Sprint 1

-Designed route planning web app and ability to record trips to Blockchain

12/20/2018

37.

Common Payment System

Submitted Draft SyRS to USDOT 10/22/2018

38. Conduct SyRS Public Webinar for USDOT 11/28/2018

39. Submit RFP for Courtesy USDOT Review 12/2/2018

40. Publically Advertised RFP 12/10/2018

41. Submitted Final SyRS to USDOT 12/19/2018

42.

Smart Mobility Hubs

Submitted Draft SyRS to USDOT 10/3/2018

43. Webinar on Lighting Strategies for Improving Pedestrian Safety and Walkability 10/17/2018

44. Conducted Bi-Weekly Meetings Thursdays 10/18/2018 – 12/27/2018


46. Conducted discussion with Denver on Mobility Hubs

11/13/2018


48. Submitted Draft ICD to USDOT 12/29/2018

49.

Mobility Assistance

Conducted Bi-Weekly Coordination Meeting Mondays 10/1/2018 – 12/10/2018

50. PIECE Program Suggestions and Data 10/29/2018

51. Submitted Draft IRB Human Use Approval Request

10/23/2018

52. Submitted Draft Test Plan to USDOT 11/27/2018

53. Submitted revised IRB Part 1 – Participant Identification

12/15/2018

http://www.dot.gov/



54.


ODM Discussion 10/1/2018

55. Rides4Baby Mobility Option meeting 10/2/2018

56. Conducted Weekly Meetings

Thursdays

10/4/2018 – 12/20/2018

57. Conducted Bi-Weekly Coordination Calls with Health Insurance Companies and OSU

Fridays

10/5/2018 – 12/28/2018

58. Publically Advertised RFP 10/10/2018

59. Conducted CelebrateOne Lead Entities Meetings

10/12/2018, 11/9/2018, 12/14/2018

60. Meeting with Primary One Health 11/5/2018

61. Meeting with Lower Lights Christian Health Center

11/6/2018

62. Meeting with Medicaid 11/9/2018

63. Conducted ConOps Public Webinar for USDOT

11/14/2018

64. CINO Approval of Vendor 11/27/2018

65.


Conducted Weekly Meetings -Discussed System Requirements, existing parking providers, Parking Services projects and coordination

Thursdays

10/4/2018 – 12/20/2018

66.

Conducted System Requirements Walkthrough with Parking Providers -Reviewed gap analysis obtaining input from multiple parking providers in the downtown region -Learned of applications impact to parking providers fiscally and interaction with local business and how major events are handled on reservations

10/24/2018


http://www.dot.gov/



68. Event Parking Management

Conducted Meeting with Park Mobile -Discussed the Smart Columbus System Functional Requirements with Park Mobile and Division of Parking Services -Assessed the feasibility of Park Mobile reviewing the other system requirements for the EPM project in determining if there may be a possibility of leveraging the Park Columbus app for the EPM thereby having one parking application in Columbus.

11/29/2018


70.

Connected Electric Autonomous Vehicles

Conducted Weekly Meetings Wednesdays

10/3/2018 – 12/26/2018

71.

Participated in Weekly AV Shuttle Deployment SOP & Emergency Management Protocol Working Group Meetings

Wednesdays

10/3/2018 – 12/19/2018

72. Publicly Advertised RFI 10/11/2018

73. Participated in AV Research and Data Working Group

10/22/2018, 11/5/2018, 12/31/2018

74. AV Shuttle - Emergency Operations coordination meeting

10/25/2018

75. Witness Factory Acceptance Testing (Scioto Mile)

11/9/2018

76. Conduct emergency responder tabletop exercise (Scioto Mile)

11/14/2018

77. Witness Preliminary Acceptance Testing (Scioto Mile)

11/16/2018

78. Accept final API schema for Operating System (Scioto Mile)

11/21/2018

79. Witness Final Acceptance Testing (Scioto Mile)

11/28/2018

80. Go-Live for Passenger Service (Scioto Mile) 12/10/2018

81. Submit RFP for Courtesy USDOT Review 12/19/2018

82. Truck Platooning

Conducted Next Steps meeting with Navistar 10/9/2018

83. Conducted Next Steps meeting with Bosch 10/9/2018

84. Submit Revised Final Trade Study to USDOT 10/11/2018

85. Multiple Projects Conducted Weekly MMTPA/CPS Meetings

Thursdays 10/11/18 – 12/27/18

http://www.dot.gov/


Project-Level Plans for Next Quarter


1.


Daily Standing Scrum Meetings for Sprint 41 for Platform Framework and discuss status, blockers, and stories.

1/2/2019 – 1/8/2019

2. Conduct Weekly Architecture and Demo Presentations.

1/8/2019 – 3/26/2019

3. Conduct Sprint 41 Retrospective meeting. 1/8/2019

4. Daily Standing Scrum Meetings for Sprint 42 for Platform Framework and discuss status, blockers, and stories.

1/9/2019 – 1/22/2019

5. Conduct Bi-Weekly Update Meetings with USDOT.

Fridays 1/11/2019 – 3/22/2019


7. Daily Standing Scrum Meetings for Sprint 43 for Platform Framework and discuss status, blockers, and stories.

1/23/2019 – 2/5/2019

8. Conduct Monthly Data Technical Working Group Meeting

1/24/2019,

2/12/2019,

3/21/2019

9. Conduct Monthly Demo Presentations 1/29/2019, 2/26/2019, 3/26/2019


11. Daily Standing Scrum Meetings for Sprint 44 for Platform Framework and discuss status, blockers, and stories

2/6/2019 – 2/19/2019



2/20/2019 – 3/5/2019



3/6/2019 – 3/19/2019

http://www.dot.gov/



16. Smart Columbus Operating System

Conduct Sprint 46 Retrospective meeting. 3/19/2019


3/20/2019 – 3/29/2019

18.

Connected Vehicle Environment

Work on System Design Document Q1 2019

19. Engage with IRB and develop participant recruitment plan

Q1 2019

20. Conduct Weekly Meetings Thursdays 1/3/2019 – 1/10/2019

21. Participate in Bi-Weekly CV Pilot Technical Roundtable Calls

1/4/2018

22. Submit Request for Review of Subcontractor Approval of RSU Consultant to USDOT

1/7/2019

23. Submit Request for Review of Subcontractor Approval of OBU Consultant to USDOT

1/7/2019

24. Meeting with Stantec to discuss future RFP 1/7/2019

25. Meeting with Siemens to discuss future RFP 1/7/2019

26. OBU Vendor Days with DriveOhio 1/8/2019 –

1/9/2019

27. Publically Advertise RFP for RSU and OBU 1/29/2018

28. Submit Draft Interface Control Document to USDOT

2/22/2019

29. Submit Installation Plans for USDOT Review 2/27/2019

30. Conduct ICD Public Webinar for USDOT 3/18/2019

31. Conduct Vendor Interviews for RSU and OBU System Integrators

3/20/2019 – 3/21/2019

32.

Multimodal Trip Planning Application

Sprints 2-7 Q1 2019

33. Bi-weekly demonstrations

Q1 2019

1/3/2019 – 3/28/2019

34. MVP (Release 1) 2/28/2019

35.


CINO approval of vendor 2/8/2019

http://www.dot.gov/



36.


Vendor NTP 3/22/2019

37.

Smart Mobility Hubs

Work on Draft System Design Document Q1 2019

38. Conduct Bi-Weekly Meetings Thursdays 1/24/2019 – 3/21/2019


40. Submit Final ICD to USDOT 2/15/2019

41. Submit Installation Plans for USDOT Review 3/12/2019

42.

Mobility Assistance

Acceptance Testing Q1 2019

43. Conduct Bi-Weekly Meetings Mondays 1/7/2019 – 3/22/2019

44. Submit Final Test Plan to USDOT 1/18/2019

45. Submit IRB Application part 2 2/15/2019

46. Submit Draft O&M Plan to USDOT 3/5/2019

47. Submit Final O&M Plan to USDOT 3/28/2019

48.


Develop Participant Recruitment Plan Q1 2019

49. OSU/MCO/CelebrateOne monthly communications

1/7/2019,

2/4/2019,

3/4/2019

50. NTP 1/8/2019

51. Conduct Bi-Weekly Coordination Calls with Health Insurance Companies and OSU

Fridays 1/11/2019 – 3/22/2019

52. Conduct CelebrateOne Lead Entities Meetings

1/11/2019,

2/8/2019,

3/8/2019

53. Submit Human Use Approval Request to IRB 2/15/2019

54. Submit IRB Application 3/11/2019

55. MVP Release 3/31/2019

56. Event Parking Management Conduct Weekly Meetings

Thursdays 1/3/2019 – 3/28/2019

http://www.dot.gov/



57.


Submit Draft ICD to USDOT 2/11/2019


59. Submit Final ICD to USDOT 3/27/2019

60. CINO Approval of Contractor 3/27/2019

61.

Connected Electric Autonomous Vehicles

Prepare Testing Report, Integrate OS, Performance and System Monitoring

Q1 2019

62. Conduct Weekly Meetings Wednesdays 1/2/2019 – 3/27/2019

63. AV Research and Data Working Group Mondays 1/14/2019 – 3/25/2019

64. Publically Advertised RFP (Use Case #2) 1/17/2019

65. Conduct Overview of Emerging Technologies Webinar

1/30/2019

66.

Multiple Projects

Develop Participant Recruitment Plan for MMTPA/CPS

Q1 2019

67. Conducted Bi-Weekly MMTPA/CPS Meetings Thursdays 1/10/2019 – 3/21/2019

68. Submit Human Use Approval Request to IRB for MMTPA/CPS

3/14/2019

http://www.dot.gov/


Subcontractor Status Summary Key Tasks / A summary of Subcontractor Coordination and Management Activities

Status of Key Procurements and sub-contract awards in October

1.) Proteon: Finalize Mod #2

2.) HNTB: Finalize Mod #4

3.) HNTB: Finalize Mod #3

Status of Key Procurements and sub-contract awards in November

1.) MTECH: Finalized contract for $854,683

2.) Prenatal Trip Assistance: Release RFP

3.) Pillar: Finalized contract Mod #2

Status of Key Procurements and sub-contract awards in December

1.) Common Payment System: Release RFP

Future Key Procurements and sub-contract awards in the Next Quarter –

January - March 2019

1.) Prenatal Trip Assistance: Finalize MCO contract with Kaizen

2.) Engage: Finalize contract Mod #4

3.) Pillar: Finalize contract Mod #1

4.) CEAV: Release RFP

5.) CVE OBU: Release RFP

6.) CVE RSU: Release RFP

7.) HNTB: Finalize Contract Mod #6

http://www.dot.gov/


Leveraged Partner Resources Status Summary

Summary of activities related to Leveraged Partner Resources

Status of Key Procurements and sub-contract awards

1) The next pages contain the Partnership/Stakeholder Status Summary from January 2018.

http://www.dot.gov/

Smart City Schedule Cooperative Agreement No. DTFH6116H00013

Partnership/Stakeholder Status Summary

1/28/2019 Page 1 of 4

National Partners

AT&T Total Value $1,000,000 Primary Grant USDOT Agreement Executed 8/22/2017

Introductory Discussion X Agreement Sent to USDOT 8/22/2017 Sent Draft Agreement X Hand Off

Negotiating Agreement X NDA Executed Covered in cooperative agreement Offering: $100,000 IoT Security consulting, $900,000 in equipment and data services. AT&T has committed to provide in-kind partnering to the City to assist with the deployment of the Columbus Connected Transportation Network (CCTN). The proposed partnering includes professional services and technical support resources; communications and data management technologies; USB cellular modems and SIM cards and connectivity; hardware to support communications and data management services. Current Status: Cooperative agreement executed 8/22/17. City currently determining if contribution is needed.

Autodesk Total Value $219,060

Primary Grant USDOT Agreement Executed 3/20/2017 Introductory Discussion X Agreement Sent to USDOT 3/22/2017

Sent Draft Agreement X Hand Off 3/22/17 to K. Zehnder and R. Bollo Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: 4-yr subscription to Infraworks, an information modeling platform that uses 3-D visualizations and real-world data to plan major engineering projects, on-site training, continued technical support. Current Status: Cooperative agreement executed 3/22/17.

AWS Total Value $1,000,000


Sent Draft Agreement X Hand Off 5/30/17 to S. Elhami Negotiating Agreement X NDA Executed Executed 2/17/2017

Offering: $750,000 Service credits, $250,000 Professional Services. Credits to AWS Cloud services and AWS Professional Services. AWS will also provide solution architecture and best practices guidance to Columbus. Currently hosting OS on AWS but using open source tool stacks. Current Status: Grant agreement executed 6/29/17.

Continental Total Value $1,000,000

Primary Grant USDOT Agreement Executed February 2018 Introductory Discussion X Agreement Sent to USDOT April 2018

Sent Draft Agreement X Hand Off TBD Negotiating Agreement X NDA Executed Executed 4/12/2017

Offering: Continental will deploy a roadside infrastructure sensing system in a phased approach, with one intersection to be deployed and beta tested before additional intersections are fitted. Intersections will demonstrate DSRC communication systems to enable communication between roadside and onboard systems; API interfaces on cloud backend comprised of APIs for accessing data from both onboard and roadside V2X systems; basic safety messages to demonstrate the effectiveness of the CCTN on alleviating transportation-related issues such as intersection safety warnings, traffic management, automated system to regulate the flow of traffic according to real time traffic information, in-car productivity and safety, V2X warnings based on driver profile, route optimization or navigation, and reduced traffic congestion through load balancing via rerouting services enhanced with real time navigation data. Current Status: Received signed agreement on 1/26/2018. Advancing coordination with Continental.

Sidewalk Labs Total Value $230,000


Sent Draft Agreement X Hand Off 5/25/17 to A. Wolpert Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: $200,000 staff, $30,000 travel. Flow technology, an analytics platform that Columbus can use to identify traffic-prone areas and parts of a city that are underserved by public transportation, all by using traffic patterns culled from aggregated, anonymized data. From that information the software can suggest solutions like ride-sharing, new transportation access or a rerouting of traffic to better serve the community. Current Status: Cooperative agreement executed 5/25/17. Work complete



1/28/2019 Page 2 of 4

Local Partners

Battelle Total Value $1,000,000 Primary Grant USDOT Agreement Executed 8/7/2017

Introductory Discussion X Agreement Sent to USDOT Sent Draft Agreement X Hand Off

Negotiating Agreement X NDA Executed Executed 04/24/2017 Offering: In-kind program staff support Current Status: USDOT approved sole source request 8/1/17. Executed cooperative agreement 8/7/2017. DPM, Fiscal team, Battelle working to satisfy to follow up info requests from USDOT to sole source approval. - met with Battelle 8/8/17. Fiscal team provided contract draft to Battelle 8/8/17. Negotiated new agreement. Signed contract on 1/26/2018. Continues to provide resource/data curator.

Columbus Partnership Total Value $17,500,000


Sent Draft Agreement X Hand Off Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: $500K for program staff support; $7.5M in private sector in-kind programs and private sector commitments for electrification; and $5M in facilitating in-kind CV/AV transportation research Current Status: Cooperative agreement executed 3/31/17

COTA Total Value $9,000,000



Offering: In-kind staff Current Status: Cooperative agreement executed 7/28/17.

Econolite Total Value $900,000


Sent Draft Agreement X Hand Off 7/25/2017 to R. Bollo Negotiating Agreement X NDA Executed Covered in cooperative agreement

Offering: $700,000 firmware licenses; $200,000 analytics software licenses Current Status: Cooperative agreement executed 7/18/17.

Franklin County Total Value $4,000,000

Primary Grant USDOT Agreement Executed Still negotiating. Introductory Discussion X Agreement Sent to USDOT

Sent Draft Agreement 12/29/2016 Hand Off Negotiating Agreement X NDA Executed

Offering: $3M program, $1M cash Current Status: Meeting with Franklin County 10/24/18 to discuss incorporating NEMT project concept into Franklin County partnership. Met w/ Franklin Co. Asst. Administrator in December 2018. Met w/FCEO to discuss engineers contribution. Still negotiating.

GCAC (Arts) Total Value $1,000,000



Offering: $1M investment to support communication, education and awareness of smart city programs Current Status: Cooperative agreement executed 2/23/17.



1/28/2019 Page 3 of 4

HERE Total Value $1,000,000 Primary Grant USDOT Agreement Executed TBD

Introductory Discussion X Agreement Sent to USDOT Sent Draft Agreement Hand Off

Negotiating Agreement NDA Executed Offering: Mapping, application development Current Status: Met with HERE 5/30/17 to review status of program and potential partnership with HERE. HERE staff has been participating in advising on OVR project. Reached out to HERE to discuss data availabilty. Currently coordinating.

Honda Total Value $2,600,000


Sent Draft Agreement X Hand Off 6/6/17 to R. Bollo and B. Braughton Negotiating Agreement X NDA Executed Executed 11/29/2016

Offering: $1.6M Labor, $1.54M hardware, $0.6M software Current Status: Cooperative agreement executed 6/6/17.

INRIX Total Value $1,424,000


Sent Draft Agreement X Hand Off Negotiating Agreement X NDA Executed Executed 04/24/2017

Offering: Data and application development Current Status: Cooperative agreement executed 6/20/17. Calls with INRIX to understand product in November 2017.

MORPC Total Value $600,000



Offering: $600K cash for EV charging station design and installation Current Status: Cooperative agreement executed 1/5/17.

ODOT Total Value $7,000,000



Offering: In-kind staff support and data services Current Status: Cooperative agreement executed 3/22/17. Received INRIX data use agreement through ODOT partnership 9/7/17; sent to legal for review 9/7/17. USDOT has approved $2,991,690 as cost share.

OSU Total Value $64,000,000



Offering: $2M cash for USDOT projects; $5M in-kind EV program support; and $8M in-kind program support for mobility, smart grid and related areas Current Status: Cooperative agreement executed 12/21/2016. OSU working to invest $2M in work by faculty, staff & students. New relationship manager began 1/22/18. Working with OSU to get $2M approved by their fiscal department for submission as cost share to USDOT.



1/28/2019 Page 4 of 4

Electrification Partners

DC Solar Total Value $1,500,000 Primary Grant Vulcan Agreement Executed 2/2/2017

Introductory Discussion X Agreement Sent to USDOT 2/24/2017 Sent Draft Agreement X Hand Off 4/10/17 to B. Braughton

Negotiating Agreement X NDA Executed Executed 11/14/2016 Offering: DC Solar will partner with the City to deploy eight to ten mobile solar generators or EV charging stations in 11 month increments at locations in the City to be determined. Mobile solar generators and EV charging stations will demonstrate the use of renewable energy sources in support of fleet electrification and power generation. Current Status: Cooperative agreement executed 2/2/17.

Vulcan Total Value $10,000,000

Primary Grant Vulcan Agreement Executed 4/25/2017 Introductory Discussion X Agreement Sent to USDOT

Sent Draft Agreement X Hand Off 4/25/17 to B. Braughton Negotiating Agreement X NDA Executed N/A

Offering: Electrification initiatives Current Status: 2017 grant agreement executed 4/27/17. Finalized Year 2 budget in March 2018. Year 3 contract to be executed in or before Jan 2019.


Schedule Update

Current schedule for the project

Status of schedule

1) The next pages contain a schedule.

http://www.dot.gov/

ID Outline Number

Task Name Duration %Complete

Start Finish Predecessors

1 1 Project Milestones 1169 days 96% Thu 8/18/16 Wed 3/31/21

2 1.1 CoC Task 1 Notice to Proceed (NTP) 0 days 100% Thu 8/18/16 Thu 8/18/16

3 1.2 USDOT Cooperative Agreement NTP 0 days 100% Tue 8/30/16 Tue 8/30/16

4 1.3 CoC Task 2 NTP 0 days 100% Mon 10/3/16 Mon 10/3/16

5 1.4 Independent Evaluator NTP 0 days 100% Wed 9/14/16 Wed 9/14/16

6 1.5 USDOT/City Reset Meeting 1 day 100% Thu 9/7/17 Thu 9/7/17

7 1.6 USDOT Authorization to Resume Phase I ‐ Systems Engineering Activities 22 days 100% Wed 12/20/17 Thu 1/18/18

8 1.7 Project End 1 day 0% Wed 3/31/21 Wed 3/31/21 227,309,556

9 2 Program Management 1205 days 82% Thu 8/18/16 Thu 5/20/21

10 2.1 USDOT Kick Off Meeting 19 days 100% Thu 8/18/16 Tue 9/13/16

11 2.1.1 Prepare for Kick Off Meeting 10 days 100% Thu 8/18/16 Wed 8/31/16 3

12 2.1.2 USDOT Kick Off Meeting (Task A) 2 days 100% Mon 9/12/16 Tue 9/13/16 11

13 2.2 Project Management Plan (PMP) 1004 days 89% Thu 8/18/16 Thu 7/30/20

14 2.2.1 PMP Original 118 days 100% Thu 8/18/16 Mon 1/30/17

37 2.2.2 PMP Version 2.0 63 days 100% Mon 9/11/17 Wed 12/6/17

72 2.2.3 Quarterly PMP Update (as necessary) 895 days 50% Wed 1/18/17 Thu 7/30/20

73 2.2.3.1 Quarterly PMP Update (as necessary) 1 9 days 100% Wed 1/18/17 Mon 1/30/17

74 2.2.3.2 Quarterly PMP Update 2 (DEPRECATED) 10 days 100% Tue 10/17/17 Mon 10/30/17

75 2.2.3.3 Quarterly PMP Update 3 (as necessary) 20 days 100% Tue 1/16/18 Mon 2/12/18

76 2.2.3.4 Quarterly PMP Update (as necessary) 6 10 days 100% Tue 4/17/18 Mon 4/30/18

77 2.2.3.5 Quarterly PMP Update (as necessary) 7 10 days 100% Tue 7/17/18 Mon 7/30/18

78 2.2.3.6 Quarterly PMP Update (as necessary) 8 10 days 100% Wed 10/17/18 Tue 10/30/18

79 2.2.3.7 Quarterly PMP Update (as necessary) 9 10 days 0% Wed 1/16/19 Wed 1/30/19



82 2.2.3.10 Quarterly PMP Update (as necessary) 12 10 days 0% Thu 10/17/19 Wed 10/30/19

83 2.2.3.11 Quarterly PMP Update (as necessary) 13 10 days 0% Thu 1/16/20 Thu 1/30/20

84 2.2.3.12 Quarterly PMP Update (as necessary) 14 10 days 0% Fri 4/17/20 Thu 4/30/20

8/18

8/30

10/3

9/14

Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q2016 2017 2018 2019 2020 2021

Smart City ScheduleCooperative Agreement No. DTFH6116H00013

Smart Columbus Project - All Activities

file: SCC‐A‐SmartColumbus Program Schedule_revised_v8.mpp Page: 1/58 Printed on: Mon 1/28/19 @ 1:59 PM

ID Outline Number



85 2.2.3.13 Quarterly PMP Update (as necessary) 15 10 days 0% Fri 7/17/20 Thu 7/30/20

86 2.3 Schedule 1108 days 67% Thu 8/18/16 Thu 12/31/20

87 2.3.1 Detailed SmartColumbus Schedule (SCS) 412 days 100% Thu 8/18/16 Wed 3/21/18

98 2.3.2 SCS Monthly Updates 1058 days 69% Thu 10/27/16 Thu 12/31/20

99 2.3.2.1 SCS Monthly Updates 1 3 days 100% Thu 10/27/16 Mon 10/31/16 93

100 2.3.2.2 SCS Monthly Updates 2 3 days 100% Mon 11/28/16 Wed 11/30/16

101 2.3.2.3 SCS Monthly Updates 3 3 days 100% Tue 1/3/17 Thu 1/5/17

102 2.3.2.4 SCS Monthly Updates 4 3 days 100% Fri 1/27/17 Tue 1/31/17

103 2.3.2.5 SCS Monthly Updates 5 7 days 100% Fri 2/17/17 Tue 2/28/17

104 2.3.2.6 SCS Monthly Updates 6 7 days 100% Thu 3/23/17 Fri 3/31/17


106 2.3.2.8 SCS Monthly Updates 8 7 days 100% Mon 5/22/17 Wed 5/31/17


108 2.3.2.10 SCS Monthly Updates 10 7 days 100% Fri 7/21/17 Mon 7/31/17

109 2.3.2.11 SCS Monthly Updates 11 7 days 100% Wed 8/23/17 Thu 8/31/17

110 2.3.2.12 SCS Monthly Updates 12 (DEPRECATED) 7 days 100% Thu 9/21/17 Fri 9/29/17

111 2.3.2.13 SCS Monthly Updates 13 7 days 100% Mon 10/23/17 Tue 10/31/17

112 2.3.2.14 SCS Monthly Updates 14 7 days 100% Mon 11/20/17 Thu 11/30/17


114 2.3.2.16 SCS Monthly Updates 16 7 days 100% Tue 1/23/18 Wed 1/31/18

115 2.3.2.17 SCS Monthly Updates 17 (Lockdown Schedule Submission) 7 days 100% Wed 2/14/18 Fri 2/23/18

116 2.3.2.18 SCS Quarterly Updates 18 7 days 100% Thu 6/21/18 Fri 6/29/18


118 2.3.2.20 SCS Quarterly Updates 20 7 days 100% Thu 12/20/18 Mon 12/31/18



121 2.3.2.23 SCS Quarterly Updates 23 7 days 0% Fri 9/20/19 Mon 9/30/19

122 2.3.2.24 SCS Quarterly Updates 24 7 days 0% Fri 12/20/19 Tue 12/31/19





ID Outline Number



123 2.3.2.25 SCS Quarterly Updates 25 7 days 0% Mon 3/23/20 Tue 3/31/20

124 2.3.2.26 SCS Quarterly Updates 26 7 days 0% Mon 6/22/20 Tue 6/30/20

125 2.3.2.27 SCS Quarterly Updates 27 7 days 0% Tue 9/22/20 Wed 9/30/20

126 2.3.2.28 SCS Quarterly Updates 28 7 days 0% Tue 12/22/20 Thu 12/31/20

127 2.3.3 SCS Monthly Submittal (Task A) 1056 days 27% Mon 10/31/16 Thu 12/31/20

128 2.3.3.1 SCS Monthly Submittal (Task A) 1 0 days 100% Mon 10/31/16 Mon 10/31/16

129 2.3.3.2 SCS Monthly Submittal (Task A) 2 0 days 100% Wed 11/30/16 Wed 11/30/16

130 2.3.3.3 SCS Monthly Submittal (Task A) 3 0 days 100% Thu 1/5/17 Thu 1/5/17


132 2.3.3.5 SCS Monthly Submittal (Task A) 5 0 days 100% Tue 2/28/17 Tue 2/28/17

133 2.3.3.6 SCS Monthly Submittal (Task A) 6 0 days 100% Fri 3/31/17 Fri 3/31/17





138 2.3.3.11 SCS Monthly Submittal (Task A) 11 (DEPRECATED) 0 days 100% Wed 8/30/17 Wed 8/30/17

139 2.3.3.12 SCS Monthly Submittal (Task A) 12 0 days 100% Fri 10/6/17 Fri 10/6/17 64FF

140 2.3.3.13 SCS Monthly Submittal (Task A) 13 0 days 100% Tue 10/31/17 Tue 10/31/17

141 2.3.3.14 SCS Monthly Submittal (Task A) 14 0 days 100% Thu 11/30/17 Thu 11/30/17



144 2.3.3.17 SCS Monthly Submittal (Task A) 17 (Lockdown Schedule Submission) 0 days 100% Fri 2/23/18 Fri 2/23/18

145 2.3.3.18 SCS Quarterly Submittal to USDOT 18 7 days 100% Thu 6/21/18 Fri 6/29/18


147 2.3.3.20 SCS Quarterly Submittal to USDOT 20 7 days 100% Thu 12/20/18 Mon 12/31/18



150 2.3.3.23 SCS Quarterly Submittal to USDOT 23 7 days 0% Fri 9/20/19 Mon 9/30/19

10/31

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1/30

2/28

3/31

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7/31

8/30

10/6

10/31

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ID Outline Number



151 2.3.3.24 SCS Quarterly Submittal to USDOT 24 7 days 0% Fri 12/20/19 Tue 12/31/19

152 2.3.3.25 SCS Quarterly Submittal to USDOT 25 7 days 0% Mon 3/23/20 Tue 3/31/20

153 2.3.3.26 SCS Quarterly Submittal to USDOT 26 7 days 0% Mon 6/22/20 Tue 6/30/20

154 2.3.3.27 SCS Quarterly Submittal to USDOT 27 7 days 0% Tue 9/22/20 Wed 9/30/20

155 2.3.3.28 SCS Quarterly Submittal to USDOT 28 7 days 0% Tue 12/22/20 Thu 12/31/20

156 2.4 Partnership/Stakeholder Status 136 days 100% Thu 8/18/16 Thu 2/23/17

179 2.5 Quarterly Reports 915 days 55% Tue 1/3/17 Wed 8/12/20

180 2.5.1 Prepare Quarterly Progress Report (Task A) 907 days 55% Tue 1/3/17 Fri 7/31/20

181 2.5.1.1 Prepare Quarterly Progress Report 1 20 days 100% Tue 1/3/17 Mon 1/30/17

182 2.5.1.2 Prepare Quarterly Progress Report 2 21 days 100% Fri 3/31/17 Fri 4/28/17

183 2.5.1.3 Prepare Quarterly Progress Report 3 21 days 100% Fri 6/30/17 Fri 7/28/17

184 2.5.1.4 Prepare Quarterly Progress Report 4 21 days 100% Mon 10/2/17 Mon 10/30/17

185 2.5.1.5 Prepare Quarterly Progress Report 5 20 days 100% Wed 1/3/18 Tue 1/30/18

186 2.5.1.6 Prepare Quarterly Progress Report 6 21 days 100% Mon 4/2/18 Mon 4/30/18

187 2.5.1.7 Prepare Quarterly Progress Report 7 21 days 100% Mon 7/2/18 Tue 7/31/18

188 2.5.1.8 Prepare Quarterly Progress Report 8 21 days 100% Tue 10/2/18 Wed 10/31/18

189 2.5.1.9 Prepare Quarterly Progress Report 9 21 days 30% Wed 1/2/19 Thu 1/31/19

190 2.5.1.10 Prepare Quarterly Progress Report 10 21 days 0% Tue 4/2/19 Tue 4/30/19

191 2.5.1.11 Prepare Quarterly Progress Report 11 21 days 0% Tue 7/2/19 Wed 7/31/19

192 2.5.1.12 Prepare Quarterly Progress Report 12 21 days 0% Wed 10/2/19 Thu 10/31/19

193 2.5.1.13 Prepare Quarterly Progress Report 13 21 days 0% Thu 1/2/20 Fri 1/31/20

194 2.5.1.14 Prepare Quarterly Progress Report 14 21 days 0% Thu 4/2/20 Thu 4/30/20

195 2.5.1.15 Prepare Quarterly Progress Report 15 21 days 0% Thu 7/2/20 Fri 7/31/20

196 2.5.2 Submit Quarterly Progress Report (Task A) 886 days 0% Mon 1/30/17 Thu 7/30/20

197 2.5.2.1 Submit Quarterly Progress Report (Task A) 1 0 days 100% Mon 1/30/17 Mon 1/30/17

198 2.5.2.2 Submit Quarterly Progress Report (Task A) 2 0 days 100% Fri 4/28/17 Fri 4/28/17

199 2.5.2.3 Submit Quarterly Progress Report (Task A) 3 0 days 100% Sun 7/30/17 Sun 7/30/17


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ID Outline Number



201 2.5.2.5 Submit Quarterly Progress Report (Task A) 5 0 days 100% Tue 1/30/18 Tue 1/30/18




205 2.5.2.9 Submit Quarterly Progress Report (Task A) 9 0 days 0% Wed 1/30/19 Wed 1/30/19



208 2.5.2.12 Submit Quarterly Progress Report (Task A) 12 0 days 0% Wed 10/30/19 Wed 10/30/19

209 2.5.2.13 Submit Quarterly Progress Report (Task A) 13 0 days 0% Thu 1/30/20 Thu 1/30/20



212 2.5.3 Quarterly Project Briefing (Task A) 889 days 53% Wed 2/8/17 Wed 8/12/20

213 2.5.3.1 Quarterly Project Briefing (Task A) 1 1 day 100% Wed 2/8/17 Wed 2/8/17


215 2.5.3.3 Quarterly Project Briefing (Task A) 3 1 day 100% Thu 9/7/17 Thu 9/7/17













228 2.6 Interim and Final Reporting 944 days 43% Fri 8/18/17 Thu 5/20/21

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4/30

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7/30

10/30

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ID Outline Number



229 2.6.1 Year 1 Report 31 days 100% Fri 8/18/17 Fri 9/29/17

236 2.6.2 Final Report Submittal (Task J) ‐ TBD 28 days 0% Thu 4/1/21 Mon 5/10/21

237 2.6.2.1 Develop Draft 15 days 0% Thu 4/1/21 Wed 4/21/21 1255,1383,1568,166

238 2.6.2.2 Prepare Draft Final Report 10 days 0% Thu 4/22/21 Wed 5/5/21 237

239 2.6.2.3 QAQC Final Report 3 days 0% Thu 5/6/21 Mon 5/10/21 238

240 2.6.2.4 Submit Final Report 0 days 0% Mon 5/10/21 Mon 5/10/21 239

241 2.6.3 Close Out Meeting 11 days 0% Thu 5/6/21 Thu 5/20/21

242 2.6.3.1 Close Out Meeting Preparation 10 days 0% Thu 5/6/21 Wed 5/19/21 238

243 2.6.3.2 Project Close Out Meeting 1 day 0% Thu 5/20/21 Thu 5/20/21 242

244 2.7 Program Execution 1082 days 95% Sat 9/10/16 Thu 12/17/20

245 2.7.1 Human Resources Management 205 days 100% Mon 9/11/17 Thu 6/28/18

246 2.7.1.1 Urgent Needs 53 days 100% Mon 9/11/17 Wed 11/22/17

252 2.7.1.2 Long Range Planning 150 days 100% Mon 11/27/17 Thu 6/28/18

255 2.7.2 Cost Management 993 days 99% Sat 9/10/16 Mon 8/10/20

310 2.7.3 Technical Working Groups (TWGs) 1080 days 86% Wed 9/14/16 Thu 12/17/20

311 2.7.3.1 Working Group Coordination Original 51 days 100% Wed 9/14/16 Wed 11/23/16

324 2.7.3.2 Technical Working Group Review 49 days 100% Wed 11/1/17 Wed 1/10/18

331 2.7.3.3 Data TWG 1035 days 72% Wed 11/16/16 Thu 12/17/20

332 2.7.3.3.1 Meeting #1 62 days 100% Wed 11/16/16 Thu 2/9/17

340 2.7.3.3.2 Meeting #2 19 days 100% Mon 6/26/17 Thu 7/20/17

348 2.7.3.3.3 Meeting #3 46 days 100% Fri 11/17/17 Tue 1/23/18

356 2.7.3.3.4 Monthly Data TWG Coordination Meeting 741 days 31% Thu 2/15/18 Thu 12/17/20

357 2.7.3.3.4.1 Monthly Data TWG Coordination Meeting 1 1 day 100% Thu 2/15/18 Thu 2/15/18




361 2.7.3.3.4.5 Monthly Data TWG Coordination Meeting 5 1 day 100% Wed 6/6/18 Wed 6/6/18


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ID Outline Number



































ID Outline Number




392 3 Design Guidance Planning Documents 954 days 40% Thu 6/15/17 Wed 3/31/21

393 3.1 Performance Measurement Plan (PfMP) 465 days 43% Thu 6/15/17 Tue 4/16/19

394 3.1.1 Draft PfMP 56 days 100% Thu 6/15/17 Thu 8/31/17

395 3.1.1.1 Prepare Draft PfMP 45 days 100% Thu 6/15/17 Wed 8/16/17 396SF

396 3.1.1.2 CoC Review 5 days 100% Fri 8/18/17 Thu 8/24/17 397SF

397 3.1.1.3 Update PfMP 5 days 100% Fri 8/25/17 Thu 8/31/17

398 3.1.2 Revised Draft PfMP 29 days 28% Mon 1/7/19 Fri 2/15/19

399 3.1.2.1 Update PfMP Based on SyRS Finalization 10 days 85% Mon 1/7/19 Fri 1/18/19 977,1292FS+10 days

400 3.1.2.2 CoC Review 5 days 0% Mon 1/21/19 Fri 1/25/19 399

401 3.1.2.3 Update Revised PfMP 5 days 0% Mon 1/28/19 Fri 2/1/19 400

402 3.1.2.4 Submit Revised PfMP to USDOT 0 days 0% Fri 2/1/19 Fri 2/1/19 401

403 3.1.2.5 USDOT Review Revised PfMP 10 days 0% Mon 2/4/19 Fri 2/15/19 402

404 3.1.3 Final PfMP 41 days 0% Fri 2/15/19 Tue 4/16/19

405 3.1.3.1 Receive USDOT Comments on Draft PfMP 0 days 0% Fri 2/15/19 Fri 2/15/19 403

406 3.1.3.2 Prepare Final PfMP 10 days 0% Mon 2/18/19 Fri 3/1/19 405

407 3.1.3.3 Prepare PfMP Comment Resolution Report (CRR) 10 days 0% Mon 2/18/19 Fri 3/1/19 405

408 3.1.3.4 Public Comment Period on PfMP 10 days 0% Mon 3/4/19 Fri 3/15/19 406

409 3.1.3.5 Webinar for PfMP 1 day 0% Mon 3/11/19 Mon 3/11/19 406FS+5 days

410 3.1.3.6 CoC Review 7 days 0% Mon 3/4/19 Tue 3/12/19 406,407

411 3.1.3.7 Update PfMP 15 days 0% Wed 3/13/19 Tue 4/2/19 410

412 3.1.3.8 Submit Final PfMP 0 days 0% Tue 4/2/19 Tue 4/2/19 411,408,409

413 3.1.3.9 Submit PfMP Comment Resolution Report 0 days 0% Fri 3/1/19 Fri 3/1/19 407

414 3.1.3.10 USDOT Review Final PfMP 10 days 0% Wed 4/3/19 Tue 4/16/19 412

415 3.1.3.11 Notice of USDOT Approval 0 days 0% Tue 4/16/19 Tue 4/16/19 414

416 3.2 Deployment Tracking Survey 187 days 0% Mon 12/3/18 Wed 8/28/19

417 3.2.1 USDOT ITS Deployment Tracking Survey Response 187 days 0% Mon 12/3/18 Wed 8/28/19

418 3.2.1.1 Prepare and submit response (est. 2018 as needed) 10 days 0% Mon 12/3/18 Fri 12/14/18

2/1

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ID Outline Number



419 3.2.1.2 Prepare and submit response (est. 2019) 20 days 0% Thu 8/1/19 Wed 8/28/19

420 3.3 Data Privacy Plan (DPP) 308 days 67% Tue 1/16/18 Mon 4/8/19

421 3.3.1 Draft DPP 241 days 100% Tue 1/16/18 Mon 12/31/18

422 3.3.1.1 Prepare Draft DPP 75 days 100% Tue 1/16/18 Mon 4/30/18 353

423 3.3.1.2 CoC Review 10 days 100% Tue 5/1/18 Mon 5/14/18 422

424 3.3.1.3 Update DPP 10 days 100% Tue 5/15/18 Mon 5/28/18 423

425 3.3.1.4 QA/QC 3 days 100% Tue 5/29/18 Thu 5/31/18 424

426 3.3.1.5 CoC Final Review 5 days 100% Fri 6/1/18 Thu 6/7/18 425

427 3.3.1.6 Submit Draft Data Privacy Plan (Task D) 0 days 100% Thu 6/7/18 Thu 6/7/18 426

428 3.3.1.7 USDOT Review Draft DPP 10 days 100% Fri 6/8/18 Thu 6/21/18 427

429 3.3.1.8 Receive USDOT Comments on Draft DPP 0 days 100% Thu 6/21/18 Thu 6/21/18 428

430 3.3.1.9 Prepare Quarterly Update of DPP 1 10 days 100% Mon 9/17/18 Fri 9/28/18 429

431 3.3.1.10 Prepare Quarterly Update of DPP 2 10 days 100% Mon 12/17/18 Mon 12/31/18 430

432 3.3.2 Final DPP 126 days 13% Wed 10/3/18 Mon 4/8/19

433 3.3.2.1 Public Comment Period on DPP 10 days 100% Wed 10/3/18 Wed 10/17/18

434 3.3.2.2 Webinar for DPP 1 day 100% Wed 10/10/18 Wed 10/10/18

435 3.3.2.3 Prepare Final DPP (All SyRS' finalized) 10 days 0% Mon 1/7/19 Fri 1/18/19 399SS,977,1292FS+1


437 3.3.2.5 Update DPP 4 days 0% Mon 1/28/19 Thu 1/31/19 436

438 3.3.2.6 QA/QC 3 days 0% Fri 2/1/19 Tue 2/5/19 437

439 3.3.2.7 CoC Final Review 3 days 0% Wed 2/6/19 Fri 2/8/19 438

440 3.3.2.8 Submit Final DPP to USDOT 0 days 0% Fri 2/8/19 Fri 2/8/19 439

441 3.3.2.9 USDOT Review Final DPP 10 days 0% Mon 2/11/19 Mon 2/25/19 440

442 3.3.2.10 Receive USDOT Comments on DPP 0 days 0% Mon 2/25/19 Mon 2/25/19 441

443 3.3.2.11 Prepare Revised Final DPP 10 days 0% Tue 2/26/19 Mon 3/11/19 442


445 3.3.2.13 Update DPP 5 days 0% Tue 3/19/19 Mon 3/25/19 444

446 3.3.2.14 QA/QC 3 days 0% Tue 3/26/19 Thu 3/28/19 445

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ID Outline Number



447 3.3.2.15 CoC Final Review 3 days 0% Fri 3/29/19 Tue 4/2/19 446

448 3.3.2.16 Submit Revised Final DPP 0 days 0% Mon 3/25/19 Mon 3/25/19 445

449 3.3.2.17 USDOT Review Final DPP 10 days 0% Tue 3/26/19 Mon 4/8/19 448

450 3.3.2.18 Receive USDOT Approval of Revised Final DPP 0 days 0% Mon 4/8/19 Mon 4/8/19 449

451 3.4 Independent Evaluation Support Plan (IESP) 494 days 1% Thu 6/29/17 Tue 6/11/19

452 3.4.1 Draft IESP 464 days 1% Thu 6/29/17 Mon 4/29/19

453 3.4.1.1 Independent Evaluation Kickoff Meeting 1 day 100% Thu 6/29/17 Thu 6/29/17

454 3.4.1.2 Receive IE Draft Data Needs 0 days 100% Thu 8/10/17 Thu 8/10/17 453SF+44 days

455 3.4.1.3 TTI Receive Final ConOps/Trade Study 0 days 100% Fri 11/16/18 Fri 11/16/18 950,1599,1688,1410

456 3.4.1.4 TTI Finalize IE Plan 60 days 0% Mon 11/19/18 Fri 2/15/19 455

457 3.4.1.5 Receive Final IE Plan from TTI 0 days 0% Fri 2/15/19 Fri 2/15/19 456

458 3.4.1.6 Assemble Draft IESP 40 days 0% Tue 2/19/19 Mon 4/15/19 457


460 3.4.1.8 Update IESP 5 days 0% Tue 4/23/19 Mon 4/29/19 459

461 3.4.1.9 Submit Draft IESP 0 days 0% Mon 4/29/19 Mon 4/29/19 460

462 3.4.2 Final IESP 30 days 0% Tue 4/30/19 Tue 6/11/19

463 3.4.2.1 USDOT Review Draft IESP 10 days 0% Tue 4/30/19 Mon 5/13/19 461

464 3.4.2.2 Receive USDOT Comments on Draft IESP 0 days 0% Mon 5/13/19 Mon 5/13/19 463

465 3.4.2.3 Public Comment Period for IESP 10 days 0% Tue 5/14/19 Tue 5/28/19 464

466 3.4.2.4 Webinar for IESP 1 day 0% Tue 5/21/19 Tue 5/21/19 464SS+5 days

467 3.4.2.5 Assemble Final IESP 10 days 0% Tue 5/14/19 Tue 5/28/19 464

468 3.4.2.6 Prepare IESP Comment Resolution Report (CRR) 10 days 0% Tue 5/14/19 Tue 5/28/19 464

469 3.4.2.7 CoC Review 5 days 0% Wed 5/29/19 Tue 6/4/19 467,465

470 3.4.2.8 Updated IESP 5 days 0% Wed 6/5/19 Tue 6/11/19 469

471 3.4.2.9 Submit Final IESP 0 days 0% Tue 6/11/19 Tue 6/11/19 470

472 3.4.2.10 Submit IESP Comment Resolution Report 0 days 0% Tue 6/11/19 Tue 6/11/19 470

473 3.4.3 Data Available to IE Team 0 days 0% Tue 6/11/19 Tue 6/11/19

474 3.4.3.1 Data Available to IE Team 0 days 0% Tue 6/11/19 Tue 6/11/19 471,472

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ID Outline Number



475 3.5 Data Management Plan (DMP) 279 days 77% Tue 1/16/18 Tue 2/26/19

476 3.5.1 Draft DMP 241 days 100% Tue 1/16/18 Mon 12/31/18

477 3.5.1.1 Prepare Draft DMP 75 days 100% Tue 1/16/18 Mon 4/30/18 353


479 3.5.1.3 Update DMP 10 days 100% Tue 5/15/18 Mon 5/28/18 478

480 3.5.1.4 QA/QC 3 days 100% Tue 5/29/18 Thu 5/31/18 479

481 3.5.1.5 CoC Final Review 5 days 100% Fri 6/1/18 Thu 6/7/18 480

482 3.5.1.6 Submit Draft Data Management Plan (Task E) 0 days 100% Thu 6/7/18 Thu 6/7/18 481

483 3.5.1.7 USDOT Review Draft DMP 10 days 100% Fri 6/8/18 Thu 6/21/18 482

484 3.5.1.8 Receive USDOT Comments on Draft DMP 0 days 100% Thu 6/21/18 Thu 6/21/18 483

485 3.5.1.9 Prepare Quarterly Update of DMP 1 10 days 100% Mon 9/17/18 Fri 9/28/18 484

486 3.5.1.10 Prepare Quarterly Update of DMP 2 10 days 100% Mon 12/17/18 Mon 12/31/18 485

487 3.5.2 Final DMP 97 days 21% Wed 10/3/18 Tue 2/26/19

488 3.5.2.1 Public Comment Period on DPP 10 days 100% Wed 10/3/18 Wed 10/17/18

489 3.5.2.2 Webinar for DPP 1 day 100% Wed 10/10/18 Wed 10/10/18

490 3.5.2.3 Prepare Final DMP (All SyRS' Finalized) 10 days 0% Mon 1/7/19 Fri 1/18/19 977,1292FS+10 days


492 3.5.2.5 Update DMP 2 days 0% Mon 1/28/19 Tue 1/29/19 491

493 3.5.2.6 Submit Draft Final Data Management Plan (Task E) 0 days 0% Tue 1/29/19 Tue 1/29/19 492

494 3.5.2.7 USDOT Review Draft DMP 10 days 0% Wed 1/30/19 Tue 2/12/19 493

495 3.5.2.8 Prepare Updated DMP 5 days 0% Wed 2/13/19 Tue 2/19/19 494

496 3.5.2.9 Update Comment Resolution Report based on USDOT Comments on DMP

5 days 0% Wed 2/13/19 Tue 2/19/19 494

497 3.5.2.10 CoC Review 3 days 0% Wed 2/20/19 Fri 2/22/19 495,496

498 3.5.2.11 Update DMP 2 days 0% Mon 2/25/19 Tue 2/26/19 497

499 3.5.2.12 Submit DMP Comment Resolution Report 0 days 0% Tue 2/26/19 Tue 2/26/19 498

500 3.5.2.13 Submit Final DMP 0 days 0% Tue 2/26/19 Tue 2/26/19 498

501 3.6 Human Use Approval 193 days 0% Mon 6/3/19 Wed 3/11/20

502 3.6.1 Human Use Approval Summary 193 days 0% Mon 6/3/19 Wed 3/11/20

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ID Outline Number



503 3.6.1.1 Prepare Initial Human Use Approval Summary 52 days 0% Mon 6/3/19 Tue 8/13/19

504 3.6.1.2 CoC Review 5 days 0% Wed 8/14/19 Tue 8/20/19 503

505 3.6.1.3 Update Summary 3 days 0% Wed 8/21/19 Fri 8/23/19 504

506 3.6.1.4 Submit Draft Human Use Approval Request to USDOT 0 days 0% Fri 8/23/19 Fri 8/23/19 505

507 3.6.1.5 USDOT Review Draft Human Use Approval Request 10 days 0% Mon 8/26/19 Mon 9/9/19 506

508 3.6.1.6 Receive USDOT Comments on Draft Human Use Approval Summary 0 days 0% Mon 9/9/19 Mon 9/9/19 507

509 3.6.1.7 Public Comment Period for Human Use Approval Summary 10 days 0% Tue 9/10/19 Mon 9/23/19 508

510 3.6.1.8 Webinar for Human Use Approval Summary 1 day 0% Tue 9/17/19 Tue 9/17/19 509SS+5 days

511 3.6.1.9 Prepare Final Human Use Approval Summary 3 days 0% Tue 9/10/19 Thu 9/12/19 508

512 3.6.1.10 Submit Final Human Use Approval to USDOT 0 days 0% Mon 9/23/19 Mon 9/23/19 511,509

513 3.6.1.11 Prepare Quarterly Human Use Approval Summary Update 59 days 0% Mon 12/16/19 Wed 3/11/20

514 3.6.1.11.1 Prepare Quarterly Human Use Approval Summary Update 3 3 days 0% Mon 12/16/19 Wed 12/18/19

515 3.6.1.11.2 Prepare Quarterly Human Use Approval Summary Update 4 3 days 0% Mon 3/9/20 Wed 3/11/20 514,517

516 3.6.1.12 Submit Quarterly Human Use Approval Summary (Task F) 56 days 0% Wed 12/18/19 Wed 3/11/20

517 3.6.1.12.1 Submit Quarterly Human Use Approval Summary (Task F) 3 0 days 0% Wed 12/18/19 Wed 12/18/19 514

518 3.6.1.12.2 Submit Quarterly Human Use Approval Summary (Task F) 4 0 days 0% Wed 3/11/20 Wed 3/11/20 515

519 3.7 Safety Management Plan (SMP) 602 days 23% Wed 10/31/18 Wed 3/31/21

520 3.7.1 Draft SMP 30 days 100% Wed 10/31/18 Fri 12/14/18

521 3.7.1.1 Prepare Draft SMP 10 days 100% Wed 10/31/18 Wed 11/14/18 645,928,1267,1803,1

522 3.7.1.2 CoC Review 5 days 100% Thu 11/15/18 Wed 11/21/18 521

523 3.7.1.3 Updated SMP 5 days 100% Mon 11/26/18 Fri 11/30/18 522

524 3.7.1.4 Submit Draft Safety Management Plan (Task F) 0 days 100% Fri 11/30/18 Fri 11/30/18 523

525 3.7.1.5 USDOT Review Draft Safety Management Plan 10 days 100% Mon 12/3/18 Fri 12/14/18 524

526 3.7.2 Final SMP 218 days 0% Fri 12/14/18 Mon 10/28/19

527 3.7.2.1 Receive USDOT Comments on Draft SMP 0 days 100% Fri 12/14/18 Fri 12/14/18 525

528 3.7.2.2 Public Comment Period for SMP 10 days 0% Thu 1/3/19 Wed 1/16/19 527FS+11 days

529 3.7.2.3 Webinar for SMP 1 day 0% Thu 1/10/19 Thu 1/10/19 527SS+16 days

530 3.7.2.4 Prepare Final SMP 10 days 0% Mon 9/30/19 Fri 10/11/19 527,1734

8/23

9/9

9/23

12/18

3/11

11/30

12/14





ID Outline Number



531 3.7.2.5 Prepare SMP Comment Resolution Report (CRR) 10 days 0% Mon 12/17/18 Mon 12/31/18 527

532 3.7.2.6 CoC Review 5 days 0% Tue 10/15/19 Mon 10/21/19 530,531

533 3.7.2.7 Update SMP 5 days 0% Tue 10/22/19 Mon 10/28/19 532

534 3.7.2.8 Submit Final SMP 0 days 0% Mon 10/28/19 Mon 10/28/19 533

535 3.7.2.9 Submit SMP Comment Resolution Report 0 days 0% Mon 10/28/19 Mon 10/28/19 533,588

536 3.7.3 Safety Assessments 480 days 0% Tue 4/30/19 Wed 3/31/21

537 3.7.3.1 Annual Safety Assessment (2019) 20 days 0% Tue 4/30/19 Tue 5/28/19 1668

538 3.7.3.2 Annual Safety Assessment (2020) 20 days 0% Fri 5/15/20 Fri 6/12/20 537SS+262 days

539 3.7.3.3 Final Safety Assessment (2021) 20 days 0% Thu 3/4/21 Wed 3/31/21

540 4 Management 807 days 52% Mon 10/3/16 Wed 12/4/19

541 4.1 Systems Engineering Management Plan (SEMP) 366 days 100% Mon 10/3/16 Thu 3/1/18

542 4.1.1 Draft SEMP 36 days 100% Mon 10/3/16 Mon 11/21/16

549 4.1.2 Final SEMP 76 days 100% Wed 12/7/16 Thu 3/23/17

564 4.1.3 508 Compliant Documentation 36 days 100% Fri 3/24/17 Fri 5/12/17

567 4.1.4 SEMP Version 2.0 80 days 100% Tue 10/10/17 Wed 1/31/18

591 4.1.5 508 Compliant Documentation Version 2.0 20 days 100% Thu 2/1/18 Thu 3/1/18

594 4.2 Demonstration Site Map and Installation Schedule 180 days 1% Tue 3/19/19 Wed 12/4/19

595 4.2.1 Draft Demonstration Site Map and Installation Schedule 50 days 3% Tue 3/19/19 Tue 5/28/19

596 4.2.1.1 Prepare Initial Demonstration Demonstration Site Map and Installation Schedule

15 days 10% Tue 3/19/19 Mon 4/8/19 950,1599,1688,1410days,1829,2005FS+1days

597 4.2.1.2 CoC Review 5 days 0% Tue 4/2/19 Mon 4/8/19 596FF

598 4.2.1.3 Update Demonstration Site Map and Installation Schedule 5 days 0% Tue 4/9/19 Mon 4/15/19 597

599 4.2.1.4 Submit Initial Site Map 0 days 0% Mon 4/15/19 Mon 4/15/19 598

600 4.2.1.5 USDOT Review Initial Site Map 10 days 0% Tue 4/16/19 Mon 4/29/19 599

601 4.2.1.6 Receive USDOT Comments on Draft Site Map and Schedule 0 days 0% Mon 4/29/19 Mon 4/29/19 600

602 4.2.1.7 Prepare Demonstration Site Map and Installation Schedule Comment Resolution Report

10 days 0% Tue 4/30/19 Mon 5/13/19 601

603 4.2.1.8 Review Comment Resolution Report with USDOT 1 day 0% Tue 5/14/19 Tue 5/14/19 602

604 4.2.1.9 Update Demonstration Site Map and Installation Schedule 5 days 0% Wed 5/15/19 Tue 5/21/19 603

10/28

10/28

4/15

4/29





ID Outline Number



605 4.2.1.10 CoC Review 5 days 0% Wed 5/22/19 Tue 5/28/19 604

606 4.2.1.11 Submit Updated Site Map 0 days 0% Tue 5/28/19 Tue 5/28/19 605

607 4.2.2 Final Demonstration Site Map and Installation Schedule 45 days 0% Fri 9/27/19 Wed 12/4/19

608 4.2.2.1 Prepare Final Demonstration Site Map and Installation Schedule 10 days 0% Fri 9/27/19 Thu 10/10/19 1018FS+10 days,145

609 4.2.2.2 CoC Review 5 days 0% Fri 10/11/19 Thu 10/17/19 608

610 4.2.2.3 Update Demonstration Site Map and Installation Schedule 5 days 0% Fri 10/18/19 Thu 10/24/19 609

611 4.2.2.4 Submit Final Demonstration Site Map and Installation Schedule 0 days 0% Thu 10/24/19 Thu 10/24/19 610

612 4.2.2.5 USDOT Review Final Demonstration Map and Installation Schedule 10 days 0% Fri 10/25/19 Thu 11/7/19 611

613 4.2.2.6 Receive USDOT Comments on Demonstration Site Map and Installation Schedule

0 days 0% Thu 11/7/19 Thu 11/7/19 612

614 4.2.2.7 Public Comment Period for Site Map and Installation Schedule 10 days 0% Fri 11/8/19 Thu 11/21/19 613

615 4.2.2.8 Webinar for Site Map and Installation Schedule 1 day 0% Fri 11/15/19 Fri 11/15/19 613SS+5 days

616 4.2.2.9 Prepare Demonstration Site Map and Installation Schedule Comment Resolution Report

10 days 0% Fri 11/8/19 Thu 11/21/19 613

617 4.2.2.10 Update Demonstration Site Map and Installation Schedule 10 days 0% Fri 11/8/19 Thu 11/21/19 616SS

618 4.2.2.11 CoC Review 5 days 0% Fri 11/22/19 Thu 11/28/19 616,617,614

619 4.2.2.12 Update Demonstration Site Map and Installation Schedule 4 days 0% Fri 11/29/19 Wed 12/4/19 618

620 4.2.2.13 Submit Final Site Map 0 days 0% Wed 12/4/19 Wed 12/4/19 619

621 4.3 System Architecture and Standards Plan (SASP) 51 days 10% Thu 12/20/18 Wed 3/6/19

622 4.3.1 Draft SASP 32 days 21% Thu 12/20/18 Wed 2/6/19

623 4.3.1.1 Develop Draft SASP 15 days 50% Thu 12/20/18 Wed 1/9/19 977,1292,1426,1614

624 4.3.1.2 CoC Review 5 days 0% Thu 1/10/19 Wed 1/16/19 623

625 4.3.1.3 Update SASP 5 days 0% Thu 1/17/19 Wed 1/23/19 624

626 4.3.1.4 Submit Draft SASP 0 days 0% Wed 1/23/19 Wed 1/23/19 625

627 4.3.1.5 USDOT Review Draft SASP 10 days 0% Thu 1/24/19 Wed 2/6/19 626

628 4.3.2 Final SASP 19 days 0% Wed 2/6/19 Wed 3/6/19

629 4.3.2.1 Receive USDOT Comments on Draft SASP 0 days 0% Wed 2/6/19 Wed 2/6/19 627

630 4.3.2.2 Public Comment Period for SASP 10 days 0% Thu 2/7/19 Wed 2/20/19 629

631 4.3.2.3 Webinar for SASP 1 day 0% Thu 2/14/19 Thu 2/14/19 629SS+5 days

5/28

10/24

11/7

12/4

1/23

2/6





ID Outline Number



632 4.3.2.4 Prepare Final SASP 10 days 0% Thu 2/7/19 Wed 2/20/19 629

633 4.3.2.5 Prepare SASP Comment Resolution Report 10 days 0% Thu 2/7/19 Wed 2/20/19 629

634 4.3.2.6 CoC Review 5 days 0% Thu 2/21/19 Wed 2/27/19 632,633,630

635 4.3.2.7 Update SASP 5 days 0% Thu 2/28/19 Wed 3/6/19 634

636 4.3.2.8 Submit Final SASP 0 days 0% Wed 3/6/19 Wed 3/6/19 635

637 4.3.2.9 Submit Comment Resolution Report for SASP 0 days 0% Wed 3/6/19 Wed 3/6/19 635

638 4.4 System of System Framework 29 days 100% Mon 12/4/17 Fri 1/12/18

639 4.4.1 Draft SoS Framework 29 days 100% Mon 12/4/17 Fri 1/12/18

646 4.5 RFP for Testing Contractor 109 days 0% Mon 1/14/19 Tue 6/18/19

647 4.5.1 Consultant Selection Process (QBS) (Professional Services) 73 days 0% Mon 1/14/19 Fri 4/26/19

648 4.5.1.1 Prepare project LOI / RFQ / RFP 10 days 0% Mon 1/14/19 Fri 1/25/19

649 4.5.1.2 USDOT Review of Request for Subcontractor Approval 5 days 0% Mon 1/28/19 Fri 2/1/19 648

650 4.5.1.3 Advertise LOI / RFQ / RFP in Performance Series 15 days 0% Mon 2/4/19 Fri 2/22/19 649

651 4.5.1.4 Receive Technical Proposals 1 day 0% Mon 2/25/19 Mon 2/25/19 650

652 4.5.1.5 Request highest ranking firm to define project scope of services 10 days 0% Tue 2/26/19 Mon 3/11/19 651

653 4.5.1.6 CINO Approval 2 days 0% Tue 3/12/19 Wed 3/13/19 652

654 4.5.1.7 Negotiate project final scope of services 10 days 0% Thu 3/14/19 Wed 3/27/19 653

655 4.5.1.8 Request Fee Proposal 10 days 0% Thu 3/28/19 Wed 4/10/19 654

656 4.5.1.9 Negotiate fees 10 days 0% Thu 4/11/19 Wed 4/24/19 655

657 4.5.1.10 Notify CINO 1 day 0% Thu 4/25/19 Thu 4/25/19 656

658 4.5.1.11 USDOT Review 1 day 0% Fri 4/26/19 Fri 4/26/19 657

659 4.5.2 Legislation Process 24 days 0% Thu 4/25/19 Wed 5/29/19

660 4.5.2.1 Prepare legislation and submit to Fiscal (min 2 working days days) 3 days 0% Thu 4/25/19 Mon 4/29/19 656

661 4.5.2.2 Fiscal modifies and processes legislation (min 6 working days) 3 days 0% Fri 4/26/19 Tue 4/30/19 657

662 4.5.2.3 To CIFO 2 days 0% Wed 5/1/19 Thu 5/2/19 661

663 4.5.2.4 To Finance 3 days 0% Fri 5/3/19 Tue 5/7/19 662

664 4.5.2.5 To Equal Business Opportunity (min 4 working days) 2 days 0% Wed 5/8/19 Thu 5/9/19 663

665 4.5.2.6 To Auditor (min 2 working days) 3 days 0% Fri 5/10/19 Tue 5/14/19 664

3/6

3/6





ID Outline Number



666 4.5.2.7 To City Attorney (min 2 working days) 3 days 0% Wed 5/15/19 Fri 5/17/19 665

667 4.5.2.8 To City Clerk (min 6 working days) 5 days 0% Mon 5/20/19 Fri 5/24/19 666

668 4.5.2.9 Council passes legislation (Mon) 1 day 0% Tue 5/28/19 Tue 5/28/19 667

669 4.5.2.10 Mayor Signs (Thurs) 1 day 0% Wed 5/29/19 Wed 5/29/19 668

670 4.5.3 Contract Process 36 days 0% Mon 4/29/19 Tue 6/18/19

671 4.5.3.1 Prepare contract documents 4 days 0% Mon 4/29/19 Thu 5/2/19 658

672 4.5.3.2 Fiscal enters Performance information 2 days 0% Thu 5/30/19 Fri 5/31/19 669

673 4.5.3.3 Sent to Consultant and returned to City 7 days 0% Mon 5/20/19 Tue 5/28/19 666

674 4.5.3.4 To City Attorney 5 days 0% Mon 6/3/19 Fri 6/7/19 672

675 4.5.3.5 To Auditor 5 days 0% Mon 6/10/19 Fri 6/14/19 674

676 4.5.3.6 Notice to proceed issued 2 days 0% Mon 6/17/19 Tue 6/18/19 675

677 5 Projects 1169 days 33% Thu 8/18/16 Wed 3/31/21

678 5.1 SmartColumbus Operating System (SCOS) 1120 days 45% Mon 9/26/16 Mon 3/1/21

679 5.1.1 SCOS Strategy Plan 54 days 100% Mon 9/26/16 Thu 12/8/16

686 5.1.2 SCOS Architecture and Governance Story Workshop 168 days 100% Tue 1/10/17 Thu 8/31/17

696 5.1.3 SCOS Architecture and Governance Development 61 days 100% Thu 1/19/17 Thu 4/13/17

717 5.1.4 SCOS Platform Framework Story Workshop 3 days 100% Fri 3/24/17 Tue 3/28/17

720 5.1.5 SCOS Development 989 days 39% Tue 3/28/17 Mon 3/1/21

721 5.1.5.1 SCOS Phase I Sprints (Open Data Portal, DevOps, Real‐Time Data Streaming)

322 days 100% Tue 3/28/17 Tue 6/26/18

883 5.1.5.2 SCOS Phase II Sprints (Core Big Data Architecture) 254 days 99% Wed 6/27/18 Tue 6/18/19

884 5.1.5.2.1 SCOS Phase II Sprints (Core Big Data Architecture) 129 days 100% Wed 6/27/18 Mon 12/24/18 882

885 5.1.5.2.2 MVP ‐ Release 3 0 days 100% Tue 7/3/18 Tue 7/3/18 884SS

886 5.1.5.2.3 MVP ‐ Release 4 0 days 100% Tue 8/7/18 Tue 8/7/18 885

887 5.1.5.2.4 MVP ‐ Release 5 0 days 100% Tue 9/4/18 Tue 9/4/18 886

888 5.1.5.2.5 Data Platform 2.0 0 days 100% Tue 12/4/18 Tue 12/4/18 887

889 5.1.5.2.6 MMTPA Data Integration 0 days 100% Tue 12/18/18 Tue 12/18/18 888

890 5.1.5.2.7 Machine Learning Support/IDAM/Service Security Model 0 days 30% Mon 4/22/19 Mon 4/22/19 889

891 5.1.5.2.8 Application Hosting 0 days 0% Tue 6/18/19 Tue 6/18/19 890

7/3

8/7

9/4

12/4

12/18

4/22

6/18





ID Outline Number



892 5.1.5.3 SCOS Phase III Sprints (Projects Data Exchange) 388 days 2% Wed 12/19/18 Tue 7/7/20

893 5.1.5.3.1 CEAV Data Integration (Vendor #1) 20 days 50% Wed 12/19/18 Thu 1/17/19 1773FF

894 5.1.5.3.2 MAPCD Data Integration 20 days 0% Tue 4/2/19 Mon 4/29/19 1668FF

895 5.1.5.3.3 PTA Data Integration 20 days 0% Fri 5/3/19 Fri 5/31/19 2049FF

896 5.1.5.3.4 MMTPA (Final) Data Integration 20 days 0% Fri 8/2/19 Thu 8/29/19 1381FF

897 5.1.5.3.5 CEAV Data Integration (Vendor #2‐3) 20 days 0% Tue 10/22/19 Tue 11/19/19 1774FF

898 5.1.5.3.6 MMTPA with CPS Data Integration 20 days 0% Mon 12/9/19 Tue 1/7/20 1382FF

899 5.1.5.3.7 SMH Data Integration 20 days 0% Fri 1/24/20 Fri 2/21/20 1567FF

900 5.1.5.3.8 SCOS Phase III Sprints (Projects Data Exchange) 304 days 0% Wed 12/26/18 Fri 3/13/20 884

901 5.1.5.3.9 EPM Data Integration 20 days 0% Fri 2/28/20 Thu 3/26/20 1981FF

902 5.1.5.3.10 CVE Data Integration 20 days 0% Tue 6/9/20 Tue 7/7/20 1254FF

903 5.1.5.4 SCOS Phase IV: Operations and Maintenance 240 days 0% Mon 3/16/20 Mon 3/1/21

904 5.1.5.4.1 Establish Operational Plan 240 days 0% Mon 3/16/20 Mon 3/1/21 900

905 5.1.5.4.2 Productization 240 days 0% Mon 3/16/20 Mon 3/1/21 900

906 5.1.5.4.3 Transition 182 days 0% Mon 3/16/20 Thu 12/3/20

907 5.1.5.4.3.1 Identify Transition Stakeholders 5 days 0% Mon 3/16/20 Fri 3/20/20 900

908 5.1.5.4.3.2 Transition Period 132 days 0% Mon 3/23/20 Fri 9/25/20 907

909 5.1.5.4.3.3 Deliver Technical Docs for Transition Activities 45 days 0% Mon 9/28/20 Thu 12/3/20 908

910 5.2 Connected Vehicle Environment (CVE) 1137 days 26% Mon 10/3/16 Wed 3/31/21

911 5.2.1 Phase I ‐ Systems Engineering 790 days 62% Mon 10/3/16 Wed 11/6/19

912 5.2.1.1 CVE Strategy Plan 120 days 100% Mon 10/3/16 Fri 3/17/17

919 5.2.1.2 CVE Concept of Operations (ConOps) 688 days 86% Tue 2/7/17 Tue 10/22/19

920 5.2.1.2.1 Draft CVE ConOps 119 days 100% Tue 2/7/17 Fri 7/21/17

929 5.2.1.2.2 CVE ConOps Walkthrough 2 days 100% Wed 8/9/17 Fri 8/11/17

934 5.2.1.2.3 Revised Draft CVE ConOps 82 days 100% Mon 1/22/18 Wed 5/16/18

943 5.2.1.2.4 Final CVE ConOps 26 days 100% Thu 5/17/18 Fri 6/22/18

951 5.2.1.2.5 508 Compliant Documentation 20 days 100% Mon 6/25/18 Mon 7/23/18

954 5.2.1.2.6 ConOps Refresh 41 days 0% Fri 8/23/19 Tue 10/22/19





ID Outline Number



955 5.2.1.2.6.1 Update CVE ConOps per SDD Changes 20 days 0% Fri 8/23/19 Fri 9/20/19 1018FS+10 days,145

956 5.2.1.2.6.2 CoC Review 5 days 0% Mon 9/23/19 Fri 9/27/19 955

957 5.2.1.2.6.3 Address CoC Comments CVE ConOps 5 days 0% Mon 9/30/19 Fri 10/4/19 956

958 5.2.1.2.6.4 CoC Final Review 1 day 0% Mon 10/7/19 Mon 10/7/19 957

959 5.2.1.2.6.5 Submit Final Revised CVE ConOps to USDOT 0 days 0% Mon 10/7/19 Mon 10/7/19 958

960 5.2.1.2.6.6 USDOT Review Final Revised CVE ConOps 10 days 0% Tue 10/8/19 Tue 10/22/19 959

961 5.2.1.2.6.7 Receive USDOT Approval on Final Revised CVE ConOps 0 days 0% Tue 10/22/19 Tue 10/22/19 960

962 5.2.1.3 CVE System Requirements Specification (SyRS) 344 days 79% Mon 6/25/18 Wed 11/6/19

963 5.2.1.3.1 Draft CVE SyRS 61 days 100% Mon 6/25/18 Wed 9/19/18

970 5.2.1.3.2 Final CVE SyRS 46 days 100% Mon 9/24/18 Fri 11/30/18

971 5.2.1.3.2.1 Update Final CVE SyRS 35 days 100% Mon 9/24/18 Tue 11/13/18 969

972 5.2.1.3.2.2 Public Comment Period for CVE SyRS 10 days 100% Tue 10/30/18 Tue 11/13/18 971SS+25 days

973 5.2.1.3.2.3 Webinar for CVE SyRS 1 day 100% Mon 11/5/18 Mon 11/5/18 972SS+4 days

974 5.2.1.3.2.4 CoC Review 5 days 100% Wed 11/14/18 Tue 11/20/18 971,972

975 5.2.1.3.2.5 Address CoC Comments CVE SyRS 5 days 100% Wed 11/21/18 Thu 11/29/18 974

976 5.2.1.3.2.6 CoC Final Review 1 day 100% Fri 11/30/18 Fri 11/30/18 975

977 5.2.1.3.2.7 Submit Final CVE SyRS to USDOT 0 days 100% Fri 11/30/18 Fri 11/30/18 976

978 5.2.1.3.3 SyRS Refresh 32 days 0% Mon 9/23/19 Wed 11/6/19

979 5.2.1.3.3.1 Update CVE SyRS per SDD Changes 20 days 0% Mon 9/23/19 Mon 10/21/19 1018FS+30 days,145

980 5.2.1.3.3.2 CoC Review 5 days 0% Tue 10/22/19 Mon 10/28/19 979

981 5.2.1.3.3.3 Update CVE SyRS 5 days 0% Tue 10/29/19 Mon 11/4/19 980

982 5.2.1.3.3.4 QA/QC 1 day 0% Tue 11/5/19 Tue 11/5/19 981

983 5.2.1.3.3.5 CoC Final Review 1 day 0% Wed 11/6/19 Wed 11/6/19 982

984 5.2.1.3.3.6 Submit Final Revised CVE SyRS to USDOT 0 days 0% Wed 11/6/19 Wed 11/6/19 983

985 5.2.1.4 CVE Interface Control Document (ICD) 87 days 14% Mon 12/3/18 Mon 4/8/19

986 5.2.1.4.1 Draft CVE ICD 66 days 20% Mon 12/3/18 Fri 3/8/19

987 5.2.1.4.1.1 Prepare Draft CVE ICD 45 days 30% Mon 12/3/18 Wed 2/6/19 977

988 5.2.1.4.1.2 COC Review of Draft CVE 5 days 0% Thu 2/7/19 Wed 2/13/19 987

10/7

10/22

11/30

11/6





ID Outline Number



989 5.2.1.4.1.3 Address CoC Comments ICD 5 days 0% Thu 2/14/19 Thu 2/21/19 988

990 5.2.1.4.1.4 CoC Final Review 1 day 0% Fri 2/22/19 Fri 2/22/19 989

991 5.2.1.4.1.5 Submit Draft CVE ICD to USDOT 0 days 0% Fri 2/22/19 Fri 2/22/19 990

992 5.2.1.4.1.6 USDOT Review CVE ICD 10 days 0% Mon 2/25/19 Fri 3/8/19 991

993 5.2.1.4.2 Final CVE ICD 21 days 0% Fri 3/8/19 Mon 4/8/19

994 5.2.1.4.2.1 Receive USDOT Comments on Draft CVE ICD 0 days 0% Fri 3/8/19 Fri 3/8/19 992

995 5.2.1.4.2.2 Public Comment Period for CVE ICD 10 days 0% Mon 3/11/19 Fri 3/22/19 994

996 5.2.1.4.2.3 Webinar for CVE ICD 1 day 0% Mon 3/18/19 Mon 3/18/19 994SS+5 days

997 5.2.1.4.2.4 Update CVE ICD 10 days 0% Mon 3/11/19 Fri 3/22/19 994

998 5.2.1.4.2.5 CoC Review 5 days 0% Mon 3/25/19 Fri 3/29/19 997,995

999 5.2.1.4.2.6 Address CoC Comments CVE ICD 5 days 0% Mon 4/1/19 Fri 4/5/19 998


1001 5.2.1.4.2.8 Submit Final CVE ICD to USDOT 0 days 0% Mon 4/8/19 Mon 4/8/19 1000

1002 5.2.1.5 CVE System Design Document (SDD) 117 days 0% Mon 2/25/19 Thu 8/8/19

1003 5.2.1.5.1 Draft CVE SDD 76 days 0% Mon 2/25/19 Tue 6/11/19

1004 5.2.1.5.1.1 Prepare Draft CVE SDD 50 days 0% Mon 2/25/19 Fri 5/3/19 968,991

1005 5.2.1.5.1.2 COC Review of Draft SDD CVE 5 days 0% Mon 5/6/19 Fri 5/10/19 1004

1006 5.2.1.5.1.3 Address CoC Comments SDD 10 days 0% Mon 5/13/19 Fri 5/24/19 1005

1007 5.2.1.5.1.4 CoC Final Review 1 day 0% Tue 5/28/19 Tue 5/28/19 1006

1008 5.2.1.5.1.5 Submit Draft CVE SDD to USDOT 0 days 0% Tue 5/28/19 Tue 5/28/19 1007

1009 5.2.1.5.1.6 USDOT Review Draft CVE SDD 10 days 0% Wed 5/29/19 Tue 6/11/19 1008

1010 5.2.1.5.2 Final CVE SDD 41 days 0% Tue 6/11/19 Thu 8/8/19

1011 5.2.1.5.2.1 Receive USDOT Comments on Draft CVE SDD 0 days 0% Tue 6/11/19 Tue 6/11/19 1009

1012 5.2.1.5.2.2 Update Final CVE SDD 30 days 0% Wed 6/12/19 Wed 7/24/19 1011

1013 5.2.1.5.2.3 Public Comment Period for CVE SDD 10 days 0% Thu 7/11/19 Wed 7/24/19 1012SS+20 days

1014 5.2.1.5.2.4 Webinar for CVE SDD 1 day 0% Thu 7/18/19 Thu 7/18/19 1013SS+5 days

1015 5.2.1.5.2.5 CoC Review 5 days 0% Thu 7/25/19 Wed 7/31/19 1012,1013

1016 5.2.1.5.2.6 Address CoC Comments SDD 5 days 0% Thu 8/1/19 Wed 8/7/19 1015

2/22

3/8

4/8

5/28

6/11





ID Outline Number



1017 5.2.1.5.2.7 CoC Final Review 1 day 0% Thu 8/8/19 Thu 8/8/19 1016

1018 5.2.1.5.2.8 Submit Final CVE SDD to USDOT 0 days 0% Thu 8/8/19 Thu 8/8/19 1017

1019 5.2.1.6 CVE Test Plan (TP) 72 days 0% Wed 6/12/19 Mon 9/23/19

1020 5.2.1.6.1 Draft CVE Test Plan 51 days 0% Wed 6/12/19 Thu 8/22/19

1021 5.2.1.6.1.1 Prepare Draft CVE Test Plan 30 days 0% Wed 6/12/19 Wed 7/24/19 1011

1022 5.2.1.6.1.2 COC Review of CVE Test Plan 5 days 0% Thu 7/25/19 Wed 7/31/19 1021

1023 5.2.1.6.1.3 Address CoC Comments CVE Test Plan 5 days 0% Thu 8/1/19 Wed 8/7/19 1022


1025 5.2.1.6.1.5 Submit Draft CVE Test Plan to USDOT 0 days 0% Thu 8/8/19 Thu 8/8/19 1024

1026 5.2.1.6.1.6 USDOT Review Draft CVE Test Plan 10 days 0% Fri 8/9/19 Thu 8/22/19 1025

1027 5.2.1.6.2 Final CVE Test Plan 21 days 0% Thu 8/22/19 Mon 9/23/19

1028 5.2.1.6.2.1 Receive USDOT Comments on Draft CVE Test Plan 0 days 0% Thu 8/22/19 Thu 8/22/19 1026

1029 5.2.1.6.2.2 Update CVE Test Plan 10 days 0% Fri 8/23/19 Fri 9/6/19 1028

1030 5.2.1.6.2.3 Public Comment Period for CVE Test Plan 10 days 0% Fri 8/23/19 Fri 9/6/19 1028

1031 5.2.1.6.2.4 Webinar for CVE Test Plan 1 day 0% Fri 8/30/19 Fri 8/30/19 1030SS+5 days

1032 5.2.1.6.2.5 CoC Review 5 days 0% Mon 9/9/19 Fri 9/13/19 1029,1030

1033 5.2.1.6.2.6 Address CoC Comments Test Plan 5 days 0% Mon 9/16/19 Fri 9/20/19 1032


1035 5.2.1.6.2.8 Submit Final CVE Test Plan to USDOT 0 days 0% Mon 9/23/19 Mon 9/23/19 1034,1018FS+10 day

1036 5.2.2 Phase II ‐ Develop, Procure, Deploy 691 days 15% Mon 6/25/18 Wed 3/31/21

1037 5.2.2.1 Installation Development 182 days 86% Mon 6/25/18 Tue 3/19/19

1038 5.2.2.1.1 Stage 1/2 104 days 100% Mon 6/25/18 Wed 11/21/18

1039 5.2.2.1.1.1 Review Base Plans 15 days 100% Mon 6/25/18 Mon 7/16/18 950

1040 5.2.2.1.1.2 Prepare Preliminary Layout 20 days 100% Mon 6/25/18 Mon 7/23/18 1039SS

1041 5.2.2.1.1.3 Utility Identification and Research & Identification 25 days 100% Tue 7/17/18 Mon 8/20/18 1039

1042 5.2.2.1.1.4 Corridor Reviews 20 days 100% Tue 7/17/18 Mon 8/13/18 1039

1043 5.2.2.1.1.5 Investigate Technology Options 30 days 100% Mon 6/25/18 Mon 8/6/18 1039SS

1044 5.2.2.1.1.6 Installation Details 75 days 100% Mon 6/25/18 Wed 10/10/18

8/8

8/8

8/22

9/23





ID Outline Number



1045 5.2.2.1.1.6.1 High Level Communication System Block Diagram 20 days 100% Mon 6/25/18 Mon 7/23/18 1039SS

1046 5.2.2.1.1.6.2 Plan Sheets 75 days 100% Mon 6/25/18 Wed 10/10/18 1039SS

1047 5.2.2.1.1.6.3 Sizing 10 days 100% Mon 6/25/18 Mon 7/9/18 1039SS

1048 5.2.2.1.1.6.4 Field Devices, Equipment, & Electrical Details 45 days 100% Mon 6/25/18 Mon 8/27/18 1039SS

1049 5.2.2.1.1.6.5 Site Plan and Field Interconnection Block Diagrams 60 days 100% Mon 6/25/18 Tue 9/18/18 1039SS

1050 5.2.2.1.1.7 Preliminary Design Workshop 1 day 100% Tue 8/21/18 Tue 8/21/18 1040,1041,1042,104

1051 5.2.2.1.1.8 Submit Preliminary Plans 1 day 100% Thu 10/11/18 Thu 10/11/18 1046,1050

1052 5.2.2.1.1.9 City Review *Expedited Review 28 days 100% Fri 10/12/18 Wed 11/21/18 1051

1053 5.2.2.1.2 Stage 3 ‐ Installation Plans 78 days 52% Mon 11/26/18 Tue 3/19/19

1054 5.2.2.1.2.1 Address Stage 1/2 Comments 10 days 100% Mon 11/26/18 Fri 12/7/18 1052

1055 5.2.2.1.2.2 Stage 3 Installation Details 20 days 89% Mon 12/10/18 Tue 1/8/19 1054

1056 5.2.2.1.2.2.1 Quantities 15 days 100% Mon 12/10/18 Mon 12/31/18 1054

1057 5.2.2.1.2.2.2 Special Provisions 15 days 100% Mon 12/10/18 Mon 12/31/18 1054

1058 5.2.2.1.2.2.3 Finalize Detailed Site Plan Sheets 17 days 85% Mon 12/10/18 Thu 1/3/19 1054

1059 5.2.2.1.2.2.4 Fiber Optic Splicing Details 20 days 75% Mon 12/10/18 Tue 1/8/19 1054

1060 5.2.2.1.2.3 Engineer's Estimate 5 days 100% Wed 12/19/18 Wed 12/26/18 1058FS‐10 days

1061 5.2.2.1.2.4 Submit Stage 3 Plans 15 days 0% Fri 1/4/19 Fri 1/25/19 1058

1062 5.2.2.1.2.5 City Review *Expedited Review 15 days 0% Mon 1/28/19 Fri 2/15/19 1061

1063 5.2.2.1.2.6 Address Stage 3 Comments 5 days 0% Tue 2/19/19 Mon 2/25/19 1062

1064 5.2.2.1.2.7 Final Submittal 1 day 0% Tue 2/26/19 Tue 2/26/19 1063

1065 5.2.2.1.2.8 Signatures 15 days 0% Wed 2/27/19 Tue 3/19/19 1064

1066 5.2.2.1.2.9 USDOT Review 10 days 0% Wed 2/27/19 Tue 3/12/19 1064

1067 5.2.2.2 RSU Installation Procurement 177 days 6% Mon 12/3/18 Wed 8/14/19

1068 5.2.2.2.1 Procure RSU Contractor 104 days 0% Wed 3/20/19 Wed 8/14/19

1069 5.2.2.2.1.1 Prepare advertisement documents 9 days 0% Wed 3/20/19 Mon 4/1/19 1065

1070 5.2.2.2.1.2 USDOT Review 5 days 0% Tue 4/2/19 Mon 4/8/19 1069

1071 5.2.2.2.1.3 Ad to performance series 1 day 0% Tue 4/9/19 Tue 4/9/19 1070

1072 5.2.2.2.1.4 Pre‐bid meeting 1 day 0% Thu 4/18/19 Thu 4/18/19 1071SS+7 days





ID Outline Number



1073 5.2.2.2.1.5 Advertisement 15 days 0% Wed 4/10/19 Tue 4/30/19 1071

1074 5.2.2.2.1.6 Addendum(s) issued if required, minimum 72 hours prior to bid opening

5 days 0% Wed 5/1/19 Tue 5/7/19 1073

1075 5.2.2.2.1.7 Bid opening (recorded by Auditor per Columbus City Code 329. 1 day 0% Wed 5/8/19 Wed 5/8/19 1074

1076 5.2.2.2.1.8 Select responsive and responsible contractor 2 days 0% Thu 5/9/19 Fri 5/10/19 1075

1077 5.2.2.2.1.9 Prepare recommendation memo and other forms for signature 2 days 0% Mon 5/13/19 Tue 5/14/19 1076

1078 5.2.2.2.1.10 Recommend contractor to CINO 2 days 0% Wed 5/15/19 Thu 5/16/19 1077

1079 5.2.2.2.1.11 Receive letter of contractor approval from CINO 1 day 0% Fri 5/17/19 Fri 5/17/19 1078

1080 5.2.2.2.1.12 USDOT Review 5 days 0% Wed 5/29/19 Tue 6/4/19 1079

1081 5.2.2.2.1.13 Legislation Process 29 days 0% Mon 5/20/19 Fri 6/28/19

1082 5.2.2.2.1.13.1 Prepare legislation and submit to Fiscal (2 working days day 2 days 0% Mon 5/20/19 Tue 5/21/19 1079

1083 5.2.2.2.1.13.2 Fiscal modifies and processes legislation (6 working days) 6 days 0% Wed 5/22/19 Thu 5/30/19 1082

1084 5.2.2.2.1.13.3 To Administrator (2 working days) 2 days 0% Fri 5/31/19 Mon 6/3/19 1083

1085 5.2.2.2.1.13.4 To CINO (4 working days) 3 days 0% Tue 6/4/19 Thu 6/6/19 1084

1086 5.2.2.2.1.13.5 To Finance (7 working days) 3 days 0% Fri 6/7/19 Tue 6/11/19 1085

1087 5.2.2.2.1.13.6 To Equal Business Opportunity (4 working days) 2 days 0% Wed 6/12/19 Thu 6/13/19 1086

1088 5.2.2.2.1.13.7 To Auditor (2 working days) 2 days 0% Fri 6/14/19 Mon 6/17/19 1087

1089 5.2.2.2.1.13.8 To City Attorney (2 working days) 2 days 0% Tue 6/18/19 Wed 6/19/19 1088

1090 5.2.2.2.1.13.9 To City Clerk (6 working days min.) 5 days 0% Thu 6/20/19 Wed 6/26/19 1089

1091 5.2.2.2.1.13.10 Council passes legislation* 1 day 0% Thu 6/27/19 Thu 6/27/19 1090

1092 5.2.2.2.1.13.11 Mayor Signs (2 working days) 1 day 0% Fri 6/28/19 Fri 6/28/19 1091

1093 5.2.2.2.1.14 Contract Process 32 days 0% Mon 7/1/19 Wed 8/14/19

1094 5.2.2.2.1.14.1 Prepare contract documents 4 days 0% Mon 7/1/19 Fri 7/5/19 1092

1095 5.2.2.2.1.14.2 Fiscal enters Performance information 8 days 0% Mon 7/8/19 Wed 7/17/19 1094

1096 5.2.2.2.1.14.3 Sent to Consultant and returned to City 7 days 0% Thu 7/18/19 Fri 7/26/19 1095

1097 5.2.2.2.1.14.4 To CINO 5 days 0% Mon 7/29/19 Fri 8/2/19 1096

1098 5.2.2.2.1.14.5 To City Attorney 5 days 0% Mon 8/5/19 Fri 8/9/19 1097

1099 5.2.2.2.1.14.6 To Auditor 2 days 0% Mon 8/12/19 Tue 8/13/19 1098

1100 5.2.2.2.1.14.7 Notice to proceed issued 1 day 0% Wed 8/14/19 Wed 8/14/19 1099





ID Outline Number



1101 5.2.2.2.2 Procure RSU Equipment 165 days 11% Mon 12/3/18 Mon 7/29/19

1102 5.2.2.2.2.1 Consultant Selection Process (QBS) (Professional Services) 112 days 17% Mon 12/3/18 Mon 5/13/19

1103 5.2.2.2.2.1.1 Prepare project LOI / RFQ / RFP 23 days 75% Mon 12/3/18 Fri 1/4/19 977

1104 5.2.2.2.2.1.2 USDOT Review of Request for Subcontractor Approval 5 days 0% Mon 1/7/19 Fri 1/11/19 1103

1105 5.2.2.2.2.1.3 Advertise LOI / RFQ / RFP in Performance Series 15 days 0% Tue 1/29/19 Tue 2/19/19 1104FS+10 days

1106 5.2.2.2.2.1.4 Receive Technical Proposals 0 days 0% Tue 2/19/19 Tue 2/19/19 1105

1107 5.2.2.2.2.1.5 Request highest ranking firm to define project scope of serv 10 days 0% Wed 2/20/19 Tue 3/5/19 1106

1108 5.2.2.2.2.1.6 CINO Approval 5 days 0% Wed 3/6/19 Tue 3/12/19 1107

1109 5.2.2.2.2.1.7 Negotiate project final scope of services 5 days 0% Wed 3/13/19 Tue 3/19/19 1108

1110 5.2.2.2.2.1.8 Vendor Interviews 2 days 0% Wed 3/20/19 Thu 3/21/19 1107FS+10 days

1111 5.2.2.2.2.1.9 Establish contract terms 10 days 0% Wed 3/20/19 Tue 4/2/19 1109

1112 5.2.2.2.2.1.10 City Attorney reviews (if required) 0 days 0% Tue 4/2/19 Tue 4/2/19 1111

1113 5.2.2.2.2.1.11 Request fee proposal 13 days 0% Wed 4/3/19 Fri 4/19/19 1112

1114 5.2.2.2.2.1.12 Negotiate fees 10 days 0% Mon 4/22/19 Fri 5/3/19 1113

1115 5.2.2.2.2.1.13 Notify CINO 1 day 0% Mon 5/6/19 Mon 5/6/19 1114

1116 5.2.2.2.2.1.14 USDOT Review 5 days 0% Tue 5/7/19 Mon 5/13/19 1115

1117 5.2.2.2.2.2 Legislation Process 27 days 0% Mon 5/6/19 Wed 6/12/19

1118 5.2.2.2.2.2.1 Prepare legislation and submit to Fiscal (2 working days day 2 days 0% Mon 5/6/19 Tue 5/7/19 1114

1119 5.2.2.2.2.2.2 Fiscal modifies and processes legislation (6 working days) 5 days 0% Wed 5/8/19 Tue 5/14/19 1118

1120 5.2.2.2.2.2.3 To Administrator (2 working days) 3 days 0% Wed 5/15/19 Fri 5/17/19 1119

1121 5.2.2.2.2.2.4 To CINO (4 working days) 3 days 0% Mon 5/20/19 Wed 5/22/19 1120

1122 5.2.2.2.2.2.5 To Finance (7 working days) 3 days 0% Thu 5/23/19 Tue 5/28/19 1121

1123 5.2.2.2.2.2.6 To Equal Business Opportunity (4 working days) 2 days 0% Wed 5/29/19 Thu 5/30/19 1122

1124 5.2.2.2.2.2.7 To Auditor (2 working days) 1 day 0% Fri 5/31/19 Fri 5/31/19 1123

1125 5.2.2.2.2.2.8 To City Attorney (2 working days) 1 day 0% Mon 6/3/19 Mon 6/3/19 1124

1126 5.2.2.2.2.2.9 To City Clerk (6 working days min.) 5 days 0% Tue 6/4/19 Mon 6/10/19 1125

1127 5.2.2.2.2.2.10 Council passes legislation* 1 day 0% Tue 6/11/19 Tue 6/11/19 1126

1128 5.2.2.2.2.2.11 Mayor Signs (2 working days) 1 day 0% Wed 6/12/19 Wed 6/12/19 1127

2/19

4/2





ID Outline Number



1129 5.2.2.2.2.3 Contract Process 32 days 0% Thu 6/13/19 Mon 7/29/19

1130 5.2.2.2.2.3.1 Prepare contract documents 4 days 0% Thu 6/13/19 Tue 6/18/19 1128

1131 5.2.2.2.2.3.2 Fiscal enters Performance information 8 days 0% Wed 6/19/19 Fri 6/28/19 1130

1132 5.2.2.2.2.3.3 Sent to Consultant and returned to City 7 days 0% Mon 7/1/19 Wed 7/10/19 1131

1133 5.2.2.2.2.3.4 To CINO 5 days 0% Thu 7/11/19 Wed 7/17/19 1132

1134 5.2.2.2.2.3.5 To City Attorney 5 days 0% Thu 7/18/19 Wed 7/24/19 1133

1135 5.2.2.2.2.3.6 To Auditor 2 days 0% Thu 7/25/19 Fri 7/26/19 1134

1136 5.2.2.2.2.3.7 Notice to proceed issued 1 day 0% Mon 7/29/19 Mon 7/29/19 1135

1137 5.2.2.3 OBU Installation Procurement 241 days 7% Mon 12/3/18 Fri 11/15/19

1138 5.2.2.3.1 Procure OBU Contractor 104 days 0% Wed 6/19/19 Fri 11/15/19

1139 5.2.2.3.1.1 Prepare advertisement documents 9 days 0% Wed 6/19/19 Mon 7/1/19 1065FS+64 days

1140 5.2.2.3.1.2 USDOT Review 5 days 0% Tue 7/2/19 Tue 7/9/19 1139

1141 5.2.2.3.1.3 Ad to performance series 1 day 0% Wed 7/10/19 Wed 7/10/19 1140

1142 5.2.2.3.1.4 Pre‐bid meeting 1 day 0% Fri 7/19/19 Fri 7/19/19 1141SS+7 days

1143 5.2.2.3.1.5 Advertisement 15 days 0% Thu 7/11/19 Wed 7/31/19 1141

1144 5.2.2.3.1.6 Addendum(s) issued if required, minimum 72 hours prior to bid opening

5 days 0% Thu 8/1/19 Wed 8/7/19 1143

1145 5.2.2.3.1.7 Bid opening (recorded by Auditor per Columbus City Code 329. 1 day 0% Thu 8/8/19 Thu 8/8/19 1144

1146 5.2.2.3.1.8 Select responsive and responsible contractor 2 days 0% Fri 8/9/19 Mon 8/12/19 1145

1147 5.2.2.3.1.9 Prepare recommendation memo and other forms for signature 2 days 0% Tue 8/13/19 Wed 8/14/19 1146

1148 5.2.2.3.1.10 Recommend contractor to CINO 2 days 0% Thu 8/15/19 Fri 8/16/19 1147

1149 5.2.2.3.1.11 Receive letter of contractor approval from CINO 1 day 0% Mon 8/19/19 Mon 8/19/19 1148

1150 5.2.2.3.1.12 USDOT Review 5 days 0% Tue 8/20/19 Mon 8/26/19 1149

1151 5.2.2.3.1.13 Legislation Process 29 days 0% Tue 8/20/19 Mon 9/30/19

1152 5.2.2.3.1.13.1 Prepare legislation and submit to Fiscal (2 working days day 2 days 0% Tue 8/20/19 Wed 8/21/19 1149

1153 5.2.2.3.1.13.2 Fiscal modifies and processes legislation (6 working days) 6 days 0% Thu 8/22/19 Thu 8/29/19 1152

1154 5.2.2.3.1.13.3 To Administrator (2 working days) 2 days 0% Fri 8/30/19 Tue 9/3/19 1153

1155 5.2.2.3.1.13.4 To CINO (4 working days) 3 days 0% Wed 9/4/19 Fri 9/6/19 1154

1156 5.2.2.3.1.13.5 To Finance (7 working days) 3 days 0% Mon 9/9/19 Wed 9/11/19 1155





ID Outline Number



1157 5.2.2.3.1.13.6 To Equal Business Opportunity (4 working days) 2 days 0% Thu 9/12/19 Fri 9/13/19 1156

1158 5.2.2.3.1.13.7 To Auditor (2 working days) 2 days 0% Mon 9/16/19 Tue 9/17/19 1157

1159 5.2.2.3.1.13.8 To City Attorney (2 working days) 2 days 0% Wed 9/18/19 Thu 9/19/19 1158

1160 5.2.2.3.1.13.9 To City Clerk (6 working days min.) 5 days 0% Fri 9/20/19 Thu 9/26/19 1159

1161 5.2.2.3.1.13.10 Council passes legislation* 1 day 0% Fri 9/27/19 Fri 9/27/19 1160

1162 5.2.2.3.1.13.11 Mayor Signs (2 working days) 1 day 0% Mon 9/30/19 Mon 9/30/19 1161

1163 5.2.2.3.1.14 Contract Process 32 days 0% Tue 10/1/19 Fri 11/15/19

1164 5.2.2.3.1.14.1 Prepare contract documents 4 days 0% Tue 10/1/19 Fri 10/4/19 1162

1165 5.2.2.3.1.14.2 Fiscal enters Performance information 8 days 0% Mon 10/7/19 Thu 10/17/19 1164

1166 5.2.2.3.1.14.3 Sent to Consultant and returned to City 7 days 0% Fri 10/18/19 Mon 10/28/19 1165

1167 5.2.2.3.1.14.4 To CINO 5 days 0% Tue 10/29/19 Mon 11/4/19 1166

1168 5.2.2.3.1.14.5 To City Attorney 5 days 0% Tue 11/5/19 Tue 11/12/19 1167

1169 5.2.2.3.1.14.6 To Auditor 2 days 0% Wed 11/13/19 Thu 11/14/19 1168

1170 5.2.2.3.1.14.7 Notice to proceed issued 1 day 0% Fri 11/15/19 Fri 11/15/19 1169

1171 5.2.2.3.2 Procure OBU Equipment 166 days 11% Mon 12/3/18 Tue 7/30/19

1172 5.2.2.3.2.1 Consultant Selection Process (QBS) (Professional Services) 113 days 19% Mon 12/3/18 Tue 5/14/19

1173 5.2.2.3.2.1.1 Prepare project LOI / RFQ / RFP 23 days 75% Mon 12/3/18 Fri 1/4/19 977

1174 5.2.2.3.2.1.2 USDOT Review of Request for Subcontractor Approval 5 days 0% Mon 1/7/19 Fri 1/11/19 1173

1175 5.2.2.3.2.1.3 Advertise LOI / RFQ / RFP in Performance Series 15 days 0% Tue 1/29/19 Tue 2/19/19 1174FS+10 days

1176 5.2.2.3.2.1.4 Receive Technical Proposals 0 days 0% Tue 2/19/19 Tue 2/19/19 1175

1177 5.2.2.3.2.1.5 Request highest ranking firm to define project scope of serv 10 days 0% Wed 2/20/19 Tue 3/5/19 1176

1178 5.2.2.3.2.1.6 Vendor Interviews 2 days 0% Wed 3/20/19 Thu 3/21/19 1177FS+10 days

1179 5.2.2.3.2.1.7 CINO Approval 2 days 0% Fri 3/22/19 Mon 3/25/19 1178

1180 5.2.2.3.2.1.8 Negotiate project final scope of services 5 days 0% Tue 3/26/19 Mon 4/1/19 1179

1181 5.2.2.3.2.1.9 Establish contract terms 5 days 0% Tue 4/2/19 Mon 4/8/19 1180

1182 5.2.2.3.2.1.10 City Attorney reviews (if required) 0 days 0% Mon 4/8/19 Mon 4/8/19 1181

1183 5.2.2.3.2.1.11 Request fee proposal 10 days 0% Tue 4/9/19 Mon 4/22/19 1182

1184 5.2.2.3.2.1.12 Negotiate fees 10 days 0% Tue 4/23/19 Mon 5/6/19 1183

2/19

4/8





ID Outline Number



1185 5.2.2.3.2.1.13 Notify CINO 1 day 0% Tue 5/7/19 Tue 5/7/19 1184

1186 5.2.2.3.2.1.14 USDOT Review 5 days 0% Wed 5/8/19 Tue 5/14/19 1185

1187 5.2.2.3.2.2 Legislation Process 27 days 0% Tue 5/7/19 Thu 6/13/19

1188 5.2.2.3.2.2.1 Prepare legislation and submit to Fiscal (2 working days day 2 days 0% Tue 5/7/19 Wed 5/8/19 1184

1189 5.2.2.3.2.2.2 Fiscal modifies and processes legislation (6 working days) 5 days 0% Thu 5/9/19 Wed 5/15/19 1188

1190 5.2.2.3.2.2.3 To Administrator (2 working days) 3 days 0% Thu 5/16/19 Mon 5/20/19 1189

1191 5.2.2.3.2.2.4 To CINO (4 working days) 3 days 0% Tue 5/21/19 Thu 5/23/19 1190

1192 5.2.2.3.2.2.5 To Finance (7 working days) 3 days 0% Fri 5/24/19 Wed 5/29/19 1191

1193 5.2.2.3.2.2.6 To Equal Business Opportunity (4 working days) 2 days 0% Thu 5/30/19 Fri 5/31/19 1192

1194 5.2.2.3.2.2.7 To Auditor (2 working days) 1 day 0% Mon 6/3/19 Mon 6/3/19 1193

1195 5.2.2.3.2.2.8 To City Attorney (2 working days) 1 day 0% Tue 6/4/19 Tue 6/4/19 1194

1196 5.2.2.3.2.2.9 To City Clerk (6 working days min.) 5 days 0% Wed 6/5/19 Tue 6/11/19 1195

1197 5.2.2.3.2.2.10 Council passes legislation* 1 day 0% Wed 6/12/19 Wed 6/12/19 1196

1198 5.2.2.3.2.2.11 Mayor Signs (2 working days) 1 day 0% Thu 6/13/19 Thu 6/13/19 1197

1199 5.2.2.3.2.3 Contract Process 32 days 0% Fri 6/14/19 Tue 7/30/19

1200 5.2.2.3.2.3.1 Prepare contract documents 4 days 0% Fri 6/14/19 Wed 6/19/19 1198

1201 5.2.2.3.2.3.2 Fiscal enters Performance information 8 days 0% Thu 6/20/19 Mon 7/1/19 1200

1202 5.2.2.3.2.3.3 Sent to Consultant and returned to City 7 days 0% Tue 7/2/19 Thu 7/11/19 1201

1203 5.2.2.3.2.3.4 To CINO 5 days 0% Fri 7/12/19 Thu 7/18/19 1202

1204 5.2.2.3.2.3.5 To City Attorney 5 days 0% Fri 7/19/19 Thu 7/25/19 1203

1205 5.2.2.3.2.3.6 To Auditor 2 days 0% Fri 7/26/19 Mon 7/29/19 1204

1206 5.2.2.3.2.3.7 Notice to proceed issued 1 day 0% Tue 7/30/19 Tue 7/30/19 1205

1207 5.2.2.4 RSU Installation 120 days 0% Thu 8/15/19 Mon 2/10/20

1208 5.2.2.4.1 Install Field Equipment (Cable, mounting equipment, switches and RSUs)

120 days 0% Thu 8/15/19 Mon 2/10/20 1100

1209 5.2.2.4.2 Install Fiber and Splicing 120 days 0% Thu 8/15/19 Mon 2/10/20 1100

1210 5.2.2.5 OBU Installation 290 days 0% Wed 7/31/19 Thu 9/24/20

1211 5.2.2.5.1 Application Development for OBUs (Light Vehicles) 150 days 0% Wed 7/31/19 Mon 3/9/20 1136,1206

1212 5.2.2.5.2 Application Development for OBUs (Transit Vehicles) 150 days 0% Wed 7/31/19 Mon 3/9/20 1211SS





ID Outline Number



1213 5.2.2.5.3 IRB Management 1 day 0% Fri 8/16/19 Fri 8/16/19 1136,1235,1206

1214 5.2.2.5.4 Recruit Participants 290 days 0% Wed 7/31/19 Thu 9/24/20

1215 5.2.2.5.4.1 Participant Outreach 24 days 0% Wed 7/31/19 Tue 9/3/19 1211SS

1216 5.2.2.5.4.2 Participant Recruiting 61 days 0% Wed 9/4/19 Tue 12/3/19 1215

1217 5.2.2.5.4.3 Participant Informed Consent 205 days 0% Wed 12/4/19 Thu 9/24/20 1216

1218 5.2.2.5.5 Installations 205 days 0% Wed 12/4/19 Thu 9/24/20 1170,1217FF

1219 5.2.2.6 Draft O&M Manual 54 days 0% Fri 3/20/20 Thu 6/4/20

1220 5.2.2.6.1 Develop Draft O&M Manual 20 days 0% Fri 3/20/20 Fri 4/17/20 1221SF

1221 5.2.2.6.2 QA/QC Draft O&M Manual 5 days 0% Fri 4/17/20 Fri 4/24/20 1222SF

1222 5.2.2.6.3 CoC Review Draft O&M Manual 5 days 0% Fri 4/24/20 Fri 5/1/20 1223SF

1223 5.2.2.6.4 Address Comments From CoC Review 5 days 0% Fri 5/1/20 Fri 5/8/20 1224SF

1224 5.2.2.6.5 CoC Final Review 1 day 0% Fri 5/8/20 Mon 5/11/20 1225SF

1225 5.2.2.6.6 Submit Draft O&M Manual 0 days 0% Mon 5/11/20 Mon 5/11/20 1226SF

1226 5.2.2.6.7 USDOT Review Draft O&M Manual 10 days 0% Mon 5/11/20 Tue 5/26/20 1227SF

1227 5.2.2.6.8 Receive DOT Comments Draft O&M Manual 0 days 0% Tue 5/26/20 Tue 5/26/20 1228SF

1228 5.2.2.6.9 Update Final Draft O&M Manual 8 days 0% Tue 5/26/20 Thu 6/4/20 1254FF‐22 days

1229 5.2.2.7 IRB Process 155 days 0% Mon 1/7/19 Thu 8/15/19

1230 5.2.2.7.1 Engage IRB 20 days 0% Mon 1/7/19 Mon 2/4/19

1231 5.2.2.7.2 Develop Participant Recruitment Plan 20 days 0% Tue 2/5/19 Tue 3/5/19 1230

1232 5.2.2.7.3 Develop and Submit Human Use Approval Request for IRB 20 days 0% Wed 3/6/19 Tue 4/2/19 1231

1233 5.2.2.7.4 IRB Review and Provide Findings (Initial) 45 days 0% Wed 4/3/19 Wed 6/5/19 1232

1234 5.2.2.7.5 Update and Submit IRB Application 30 days 0% Thu 6/6/19 Thu 7/18/19 1233

1235 5.2.2.7.6 IRB Review and Provide Findings (Revised) 20 days 0% Fri 7/19/19 Thu 8/15/19 1234

1236 5.2.2.8 Post‐Installation 220 days 0% Tue 2/11/20 Thu 12/24/20

1237 5.2.2.8.1 Verification 40 days 0% Tue 2/11/20 Tue 4/7/20

1238 5.2.2.8.1.1 Component Verfication 20 days 0% Tue 2/11/20 Tue 3/10/20 1208,1209

1239 5.2.2.8.1.2 System Verification 20 days 0% Wed 3/11/20 Tue 4/7/20 1218SS+5 days,1238

1240 5.2.2.8.2 City completes as‐built drawing mark‐ups 30 days 0% Tue 2/11/20 Tue 3/24/20 1238SS

5/11

5/26





ID Outline Number



1241 5.2.2.8.3 Consultant makes as‐built revisions 20 days 0% Wed 3/25/20 Tue 4/21/20 1240

1242 5.2.2.8.4 City reviews revisions 30 days 0% Wed 4/22/20 Wed 6/3/20 1241

1243 5.2.2.8.5 Consultant makes final revisions 23 days 0% Thu 6/4/20 Tue 7/7/20 1242

1244 5.2.2.8.6 Evaluation of Consultant 10 days 0% Wed 7/8/20 Tue 7/21/20 1243

1245 5.2.2.8.7 Warranty work check‐out (within one year of completion) 220 days 0% Tue 2/11/20 Thu 12/24/20 1238SS

1246 5.2.2.9 Testing 40 days 0% Wed 4/8/20 Wed 6/3/20

1247 5.2.2.9.1 Prepare for Acceptance Testing (Schedule, Eqpt, Artifacts) 10 days 0% Wed 4/8/20 Tue 4/21/20 1239

1248 5.2.2.9.2 Conduct Acceptance Testing 6 days 0% Wed 4/22/20 Wed 4/29/20 1247,1035FS+10 day

1249 5.2.2.9.3 Review Results with Contractor 1 day 0% Thu 4/30/20 Thu 4/30/20 1248

1250 5.2.2.9.4 Contractor Revisions based on Test Results 7 days 0% Fri 5/1/20 Mon 5/11/20 1249

1251 5.2.2.9.5 Perform Regression Testing Until Acceptance 6 days 0% Tue 5/12/20 Tue 5/19/20 1250

1252 5.2.2.9.6 Prepare and Submit Test Report 10 days 0% Wed 5/20/20 Wed 6/3/20 1251

1253 5.2.2.10 Demonstration Period 182 days 0% Tue 7/7/20 Wed 3/31/21

1254 5.2.2.10.1 Go Live 0 days 0% Tue 7/7/20 Tue 7/7/20 1243,1252FF

1255 5.2.2.10.2 Performance and System Monitoring 182 days 0% Wed 7/8/20 Wed 3/31/21 1254

1256 5.2.2.10.3 Data Collection 182 days 0% Wed 7/8/20 Wed 3/31/21 1254

1257 5.2.2.10.4 O&M Plan Final Update 20 days 0% Thu 3/4/21 Wed 3/31/21 1255FF,1256FF

1258 5.3 Multi Modal Trip Planning Application/Common Payment System (MMTPA/CPS)

753 days 28% Mon 1/22/18 Mon 1/25/21

1259 5.3.1 Phase I ‐ Systems Engineering 230 days 100% Mon 1/22/18 Wed 12/19/18

1260 5.3.1.1 MMTPA/CPS Concept of Operations (ConOps) 159 days 100% Mon 1/22/18 Wed 9/5/18

1261 5.3.1.1.1 Draft MMTPA/CPS ConOps 94 days 100% Mon 1/22/18 Mon 6/4/18

1269 5.3.1.1.2 Final MMTPA/CPS ConOps 65 days 100% Tue 6/5/18 Wed 9/5/18

1277 5.3.1.2 CPS ONLY System Requirements Specification (SyRS) 90 days 100% Thu 8/9/18 Wed 12/19/18

1278 5.3.1.2.1 Draft CPS ONLY SyRS 61 days 100% Thu 8/9/18 Mon 11/5/18

1285 5.3.1.2.2 Final CPS ONLY SyRS 29 days 100% Tue 11/6/18 Wed 12/19/18

1286 5.3.1.2.2.1 Update Final CPS ONLY SyRS 22 days 100% Tue 11/6/18 Mon 12/10/18 1284

1287 5.3.1.2.2.2 Public Comment Period for CPS SyRS 10 days 100% Tue 11/20/18 Wed 12/5/18 1286SS+9 days

1288 5.3.1.2.2.3 Webinar for CPS SyRS 1 day 100% Wed 11/28/18 Wed 11/28/18 1287SS+4 days

7/7





ID Outline Number



1289 5.3.1.2.2.4 CoC Review 4 days 100% Tue 12/11/18 Fri 12/14/18 1286

1290 5.3.1.2.2.5 Address CoC Comments 2 days 100% Mon 12/17/18 Tue 12/18/18 1289


1292 5.3.1.2.2.7 Submit Final CPS ONLY SyRS 0 days 100% Wed 12/19/18 Wed 12/19/18 1291

1293 5.3.2 Phase II ‐ Develop, Procure, Deploy 678 days 18% Tue 5/8/18 Mon 1/25/21

1294 5.3.2.1 MMTPA Procurement 152 days 100% Tue 5/8/18 Fri 12/14/18

1295 5.3.2.1.1 Preparation for RFP/Agile Artifacts 50 days 100% Tue 5/8/18 Wed 7/18/18

1296 5.3.2.1.1.1 Product Roadmap 10 days 100% Tue 5/8/18 Mon 5/21/18 1263

1297 5.3.2.1.1.2 Requirements (essential, desirable, optional) 30 days 100% Tue 5/22/18 Tue 7/3/18 1296

1298 5.3.2.1.1.3 MVP definition 5 days 100% Thu 7/5/18 Wed 7/11/18 1297

1299 5.3.2.1.1.4 Business Value 5 days 100% Thu 7/12/18 Wed 7/18/18 1298

1300 5.3.2.1.2 RFP and Vendor Selection 152 days 100% Tue 5/8/18 Fri 12/14/18

1301 5.3.2.1.2.1 Develop RFP 69 days 100% Tue 5/8/18 Tue 8/14/18

1302 5.3.2.1.2.1.1 Draft RFP 15 days 100% Tue 5/8/18 Tue 5/29/18 1263

1303 5.3.2.1.2.1.2 Revised RFP 25 days 100% Tue 5/29/18 Mon 7/2/18 1302

1304 5.3.2.1.2.1.3 COTA Review 10 days 100% Tue 7/3/18 Tue 7/17/18 1303

1305 5.3.2.1.2.1.4 USDOT Review 10 days 100% Wed 7/18/18 Tue 7/31/18 1304

1306 5.3.2.1.2.1.5 Final RFP 5 days 100% Wed 8/1/18 Tue 8/7/18 1305

1307 5.3.2.1.2.1.6 RFP Posting 5 days 100% Wed 8/8/18 Tue 8/14/18 1306

1308 5.3.2.1.2.2 RFP and Vendor Selection 60 days 100% Wed 8/8/18 Thu 11/1/18 1306

1309 5.3.2.1.2.3 Legislation Process 12 days 100% Fri 11/2/18 Tue 11/20/18

1310 5.3.2.1.2.3.1 Prepare and Submit to Fiscal 5 days 100% Fri 11/2/18 Thu 11/8/18 1308

1311 5.3.2.1.2.3.2 Council Passes Legislation 5 days 100% Fri 11/9/18 Fri 11/16/18 1310

1312 5.3.2.1.2.3.3 Mayor Approves 2 days 100% Mon 11/19/18 Tue 11/20/18 1311

1313 5.3.2.1.2.4 Contract Process 7 days 100% Wed 11/21/18 Mon 12/3/18

1314 5.3.2.1.2.4.1 Prepare Contract Documents 5 days 100% Wed 11/21/18 Thu 11/29/18 1312

1315 5.3.2.1.2.4.2 Review and Sign Off 2 days 100% Fri 11/30/18 Mon 12/3/18 1314

1316 5.3.2.1.2.5 Notice to proceed 9 days 100% Tue 12/4/18 Fri 12/14/18 1315

12/19

5/21





ID Outline Number



1317 5.3.2.2 CPS Procurement 113 days 49% Fri 10/5/18 Fri 3/22/19

1318 5.3.2.2.1 Preparation for RFP/Agile Artifacts 30 days 100% Fri 10/5/18 Mon 11/19/18

1319 5.3.2.2.1.1 Product Roadmap 10 days 100% Fri 10/5/18 Fri 10/19/18 1279

1320 5.3.2.2.1.2 Requirements (essential, desirable, optional) 10 days 100% Mon 10/22/18 Fri 11/2/18 1319

1321 5.3.2.2.1.3 MVP definition 5 days 100% Mon 11/5/18 Fri 11/9/18 1320

1322 5.3.2.2.1.4 Business Value 5 days 100% Tue 11/13/18 Mon 11/19/18 1321

1323 5.3.2.2.2 RFP and Vendor Selection 113 days 33% Fri 10/5/18 Fri 3/22/19

1324 5.3.2.2.2.1 Develop RFP 42 days 100% Fri 10/5/18 Fri 12/7/18

1325 5.3.2.2.2.1.1 Draft RFP 10 days 100% Fri 10/5/18 Fri 10/19/18 1279

1326 5.3.2.2.2.1.2 Revised RFP 11 days 100% Tue 11/6/18 Wed 11/21/18 1325,1284

1327 5.3.2.2.2.1.3 Final RFP 10 days 100% Mon 11/26/18 Fri 12/7/18 1326

1328 5.3.2.2.2.2 RFP and Vendor Selection 42 days 0% Mon 12/10/18 Fri 2/8/19

1329 5.3.2.2.2.2.1 RFP Release 0 days 100% Mon 12/10/18 Mon 12/10/18 1327

1330 5.3.2.2.2.2.2 Proposals Due 20 days 0% Wed 12/12/18 Thu 1/10/19 1329

1331 5.3.2.2.2.2.3 Vendor Selection 8 days 0% Fri 1/11/19 Wed 1/23/19 1330

1332 5.3.2.2.2.2.4 Vendor Interviews 2 days 0% Thu 1/31/19 Fri 2/1/19 1331FS+5 days

1333 5.3.2.2.2.2.5 Vendor Recommendation 3 days 0% Mon 2/4/19 Wed 2/6/19 1332

1334 5.3.2.2.2.2.6 CINO Approval of Vendor Recommendation 2 days 0% Thu 2/7/19 Fri 2/8/19 1333

1335 5.3.2.2.2.3 Legislation Process 12 days 0% Mon 2/11/19 Wed 2/27/19

1336 5.3.2.2.2.3.1 Prepare and Submit to Fiscal 5 days 0% Mon 2/11/19 Fri 2/15/19 1334

1337 5.3.2.2.2.3.2 Council Passes Legislation 5 days 0% Tue 2/19/19 Mon 2/25/19 1336

1338 5.3.2.2.2.3.3 Mayor Approves 2 days 0% Tue 2/26/19 Wed 2/27/19 1337

1339 5.3.2.2.2.4 Contract Process 7 days 0% Thu 2/28/19 Fri 3/8/19

1340 5.3.2.2.2.4.1 Prepare Contract Documents 5 days 0% Thu 2/28/19 Wed 3/6/19 1338

1341 5.3.2.2.2.4.2 Review and Sign Off 2 days 0% Thu 3/7/19 Fri 3/8/19 1340

1342 5.3.2.2.2.5 Notice to proceed 10 days 0% Mon 3/11/19 Fri 3/22/19 1341

1343 5.3.2.3 Agreement with TSPs 262 days 25% Mon 12/17/18 Fri 1/3/20

1344 5.3.2.3.1 Finalize Agreement with Transportation Service Providers 262 days 25% Mon 12/17/18 Fri 1/3/20 1316

10/19

12/10





ID Outline Number



1345 5.3.2.4 IRB Process 246 days 2% Mon 12/17/18 Tue 12/10/19

1346 5.3.2.4.1 Engage IRB 20 days 20% Mon 12/17/18 Tue 1/15/19 1357SS

1347 5.3.2.4.2 Develop Participant Recruitment Plan 20 days 0% Wed 1/16/19 Wed 2/13/19 1346

1348 5.3.2.4.3 Develop and Submit Human Use Approval Request for IRB 20 days 0% Thu 2/14/19 Thu 3/14/19 1347

1349 5.3.2.4.4 IRB Review and Provide Findings (Initial) 45 days 0% Fri 3/15/19 Thu 5/16/19 1348

1350 5.3.2.4.5 Update and Submit IRB Application 30 days 0% Mon 3/25/19 Fri 5/3/19 1362SS

1351 5.3.2.4.6 IRB Review and Provide Findings (Revised) 20 days 0% Mon 5/6/19 Mon 6/3/19 1350

1352 5.3.2.4.7 Training Program ‐ MMTPA 20 days 0% Tue 7/9/19 Mon 8/5/19 1351,1359

1353 5.3.2.4.8 Training Program ‐ MMTPA/CPS 20 days 0% Fri 11/8/19 Tue 12/10/19 1352,1364

1354 5.3.2.5 Product Delivery 226 days 8% Fri 12/14/18 Thu 11/7/19

1355 5.3.2.5.1 MMTPA Agile Development 140 days 18% Fri 12/14/18 Mon 7/8/19

1356 5.3.2.5.1.1 Kickoff 0 days 100% Fri 12/14/18 Fri 12/14/18 1316

1357 5.3.2.5.1.2 Release 1 50 days 50% Mon 12/17/18 Thu 2/28/19 1356

1358 5.3.2.5.1.3 Release 2 50 days 0% Fri 3/1/19 Thu 5/9/19 1357

1359 5.3.2.5.1.4 Release 3 40 days 0% Fri 5/10/19 Mon 7/8/19 1358

1360 5.3.2.5.2 CPS Agile Development 160 days 0% Fri 3/22/19 Thu 11/7/19

1361 5.3.2.5.2.1 Kickoff 0 days 0% Fri 3/22/19 Fri 3/22/19 1342

1362 5.3.2.5.2.2 Release 1 60 days 0% Mon 3/25/19 Mon 6/17/19 1361

1363 5.3.2.5.2.3 Release 2 60 days 0% Tue 6/18/19 Wed 9/11/19 1362

1364 5.3.2.5.2.4 Release 3 40 days 0% Thu 9/12/19 Thu 11/7/19 1363

1365 5.3.2.6 Testing 164 days 0% Fri 5/10/19 Tue 1/7/20

1366 5.3.2.6.1 MMTPA Testing 78 days 0% Fri 5/10/19 Thu 8/29/19

1367 5.3.2.6.1.1 Prepare for Acceptance Testing (Schedule, Eqpt, Artifacts) 20 days 0% Fri 5/10/19 Fri 6/7/19 1358

1368 5.3.2.6.1.2 Conduct Acceptance Testing 20 days 0% Mon 6/10/19 Mon 7/8/19 1367

1369 5.3.2.6.1.3 Review Results with Contractor 1 day 0% Tue 7/9/19 Tue 7/9/19 1368

1370 5.3.2.6.1.4 Contractor Revisions based on Test Results 17 days 0% Wed 7/10/19 Thu 8/1/19 1369

1371 5.3.2.6.1.5 Perform Regression Testing Until Acceptance 10 days 0% Fri 8/2/19 Thu 8/15/19 1370

1372 5.3.2.6.1.6 Prepare and Submit Test Report 10 days 0% Fri 8/16/19 Thu 8/29/19 1359FF,1371

12/14

3/22





ID Outline Number



1373 5.3.2.6.2 CPS Testing 78 days 0% Thu 9/12/19 Tue 1/7/20

1374 5.3.2.6.2.1 Prepare for Acceptance Testing (Schedule, Eqpt, Artifacts) 20 days 0% Thu 9/12/19 Wed 10/9/19 1363

1375 5.3.2.6.2.2 Conduct Acceptance Testing 20 days 0% Thu 10/10/19 Thu 11/7/19 1374

1376 5.3.2.6.2.3 Review Results with Contractor 1 day 0% Fri 11/8/19 Fri 11/8/19 1375

1377 5.3.2.6.2.4 Contractor Revisions based on Test Results 17 days 0% Tue 11/12/19 Fri 12/6/19 1376

1378 5.3.2.6.2.5 Perform Regression Testing Until Acceptance 10 days 0% Mon 12/9/19 Fri 12/20/19 1377

1379 5.3.2.6.2.6 Prepare and Submit Test Report 10 days 0% Mon 12/23/19 Tue 1/7/20 1364FF,1378

1380 5.3.2.7 Demonstration Period 348 days 0% Thu 8/29/19 Mon 1/25/21

1381 5.3.2.7.1 Go Live (MMTPA Only) 0 days 0% Thu 8/29/19 Thu 8/29/19 1352,1372

1382 5.3.2.7.2 Go Live (MMTPA and CPS) 0 days 0% Tue 1/7/20 Tue 1/7/20 1344,1353,1372FF,1

1383 5.3.2.7.3 Performance and System Monitoring 262 days 0% Wed 1/8/20 Mon 1/25/21 1382

1384 5.3.2.7.4 Data Collection 262 days 0% Wed 1/8/20 Mon 1/25/21 1382

1385 5.3.2.7.5 Quarterly Update 1 (Application) 66 days 0% Wed 1/8/20 Fri 4/10/20 1382

1386 5.3.2.7.6 Quarterly Update 2 (Application) 66 days 0% Mon 4/13/20 Wed 7/15/20 1385

1387 5.3.2.7.7 Quarterly Update 3 (Application) 66 days 0% Thu 7/16/20 Mon 10/19/20 1386

1388 5.4 Smart Mobility Hubs (SMH) 1134 days 25% Thu 8/18/16 Tue 2/9/21

1389 5.4.1 Phase I ‐ Systems Engineering 786 days 70% Thu 8/18/16 Mon 9/16/19

1390 5.4.1.1 SMH Strategy Plan 167 days 100% Thu 8/18/16 Fri 4/7/17

1395 5.4.1.2 SMH Concept of Operations (ConOps) 134 days 100% Fri 1/19/18 Mon 7/30/18

1396 5.4.1.2.1 Draft SMH ConOps 122 days 100% Fri 1/19/18 Thu 7/12/18

1404 5.4.1.2.2 Final SMH ConOps 12 days 100% Thu 7/12/18 Mon 7/30/18

1411 5.4.1.3 SMH System Requirements Specification (SyRS) 65 days 100% Tue 8/14/18 Thu 11/15/18

1412 5.4.1.3.1 Draft SMH SyRS 48 days 100% Tue 8/14/18 Thu 10/18/18

1413 5.4.1.3.1.1 Prepare Draft SMH SyRS 30 days 100% Tue 8/14/18 Tue 9/25/18 1410FS+10 days

1414 5.4.1.3.1.2 CoC Review Draft SMH SyRS 3 days 100% Wed 9/26/18 Fri 9/28/18 1413

1415 5.4.1.3.1.3 Address Comments Draft SMH SyRS 2 days 100% Mon 10/1/18 Tue 10/2/18 1414


1417 5.4.1.3.1.5 Submit Draft SMH SyRS to USDOT 0 days 100% Wed 10/3/18 Wed 10/3/18 1416

8/29

1/7

10/3





ID Outline Number



1418 5.4.1.3.1.6 USDOT Review Draft SMH SyRS 10 days 100% Thu 10/4/18 Thu 10/18/18 1417

1419 5.4.1.3.2 Final SMH SyRS 20 days 100% Thu 10/18/18 Thu 11/15/18

1420 5.4.1.3.2.1 Address Comments on Final SMH SyRS 12 days 100% Fri 10/19/18 Mon 11/5/18 1418

1421 5.4.1.3.2.2 Public Comment Period on SMH ConOps & SyRS 10 days 100% Thu 10/18/18 Wed 10/31/18 1420SS‐1 day

1422 5.4.1.3.2.3 Webinar on SMH ConOps & SyRS 1 day 100% Wed 10/24/18 Wed 10/24/18 1421SS+4 days

1423 5.4.1.3.2.4 CoC Review Final SMH SyRS 3 days 100% Tue 11/6/18 Thu 11/8/18 1420,1421

1424 5.4.1.3.2.5 Address Comments Final SMH SyRS 3 days 100% Fri 11/9/18 Wed 11/14/18 1423


1426 5.4.1.3.2.7 Submit Final SMH SyRS to USDOT 0 days 100% Thu 11/15/18 Thu 11/15/18 1425

1427 5.4.1.4 SMH Interface Control Document (ICD) 51 days 36% Tue 12/4/18 Fri 2/15/19

1428 5.4.1.4.1 Draft SMH ICD 28 days 64% Tue 12/4/18 Mon 1/14/19

1429 5.4.1.4.1.1 Prepare Draft SMH ICD 10 days 100% Tue 12/4/18 Mon 12/17/18 1426FS+10 days

1430 5.4.1.4.1.2 COC Review of Draft SMH 3 days 100% Tue 12/18/18 Thu 12/20/18 1429

1431 5.4.1.4.1.3 Address CoC Comments ICD 2 days 100% Fri 12/21/18 Mon 12/24/18 1430


1433 5.4.1.4.1.5 Submit Draft SMH ICD (Task B) 2 days 100% Wed 12/26/18 Fri 12/28/18 1432

1434 5.4.1.4.1.6 USDOT Review Draft SMH ICD 10 days 0% Mon 12/31/18 Mon 1/14/19 1433

1435 5.4.1.4.2 Final SMH ICD 24 days 0% Mon 1/14/19 Fri 2/15/19

1436 5.4.1.4.2.1 Receive USDOT Comments on Draft SMH ICD 0 days 0% Mon 1/14/19 Mon 1/14/19 1434

1437 5.4.1.4.2.2 Public Review Period for SMH ICD 10 days 0% Tue 1/15/19 Tue 1/29/19 1436

1438 5.4.1.4.2.3 Webinar for SMH ICD 1 day 0% Wed 1/23/19 Wed 1/23/19 1437SS+5 days

1439 5.4.1.4.2.4 Update SMH ICD 5 days 0% Tue 1/15/19 Tue 1/22/19 1436

1440 5.4.1.4.2.5 CoC Review 3 days 0% Wed 1/23/19 Fri 1/25/19 1439

1441 5.4.1.4.2.6 Address CoC Comments SMH ICD 2 days 0% Mon 1/28/19 Tue 1/29/19 1440

1442 5.4.1.4.2.7 CoC Final Review 1 day 0% Wed 1/30/19 Wed 1/30/19 1441,1437

1443 5.4.1.4.2.8 Submit Final SMH ICD to USDOT 0 days 0% Fri 2/15/19 Fri 2/15/19 1442,1498FF

1444 5.4.1.5 SMH System Design Document (SDD) 104 days 0% Mon 12/31/18 Wed 5/29/19

1445 5.4.1.5.1 Draft SMH SDD 73 days 0% Mon 12/31/18 Mon 4/15/19

11/15

1/14

2/15





ID Outline Number



1446 5.4.1.5.1.1 Prepare Draft SMH SDD 48 days 0% Mon 12/31/18 Mon 3/11/19 1433

1447 5.4.1.5.1.2 COC Review of Draft SDD SMH 5 days 0% Tue 3/12/19 Mon 3/18/19 1446

1448 5.4.1.5.1.3 Update SDD 10 days 0% Tue 3/19/19 Mon 4/1/19 1447

1449 5.4.1.5.1.4 Submit Draft SMH SDD (Task B) 0 days 0% Mon 4/1/19 Mon 4/1/19 1448

1450 5.4.1.5.1.5 USDOT Review Draft SMH SDD 10 days 0% Tue 4/2/19 Mon 4/15/19 1449

1451 5.4.1.5.2 Final SMH SDD 31 days 0% Mon 4/15/19 Wed 5/29/19

1452 5.4.1.5.2.1 Receive USDOT Comments on Draft SMH SDD 0 days 0% Mon 4/15/19 Mon 4/15/19 1450

1453 5.4.1.5.2.2 Update Final SMH SDD 20 days 0% Tue 4/16/19 Mon 5/13/19 1452

1454 5.4.1.5.2.3 Public Comment Period for SMH SDD 10 days 0% Tue 4/30/19 Mon 5/13/19 1453SS+10 days

1455 5.4.1.5.2.4 Webinar for SMH SDD 1 day 0% Tue 5/7/19 Tue 5/7/19 1454SS+5 days


1457 5.4.1.5.2.6 Address CoC Comments SDD 5 days 0% Tue 5/21/19 Tue 5/28/19 1456

1458 5.4.1.5.2.7 CoC Final Review 1 day 0% Wed 5/29/19 Wed 5/29/19 1457,1454

1459 5.4.1.5.2.8 Submit Final SMH SDD 0 days 0% Wed 5/29/19 Wed 5/29/19 1458

1460 5.4.1.6 SMH Test Plan (TP) 107 days 0% Tue 4/16/19 Mon 9/16/19

1461 5.4.1.6.1 Draft SMH Test Plan 51 days 0% Tue 4/16/19 Wed 6/26/19

1462 5.4.1.6.1.1 Prepare Draft SMH Test Plan 30 days 0% Tue 4/16/19 Tue 5/28/19 1452

1463 5.4.1.6.1.2 COC Review of SMH Test Plan 5 days 0% Wed 5/29/19 Tue 6/4/19 1462

1464 5.4.1.6.1.3 Address CoC Comments SMH Test Plan 5 days 0% Wed 6/5/19 Tue 6/11/19 1463


1466 5.4.1.6.1.5 Submit Draft SMH Test Plan (Task B) 0 days 0% Wed 6/12/19 Wed 6/12/19 1465

1467 5.4.1.6.1.6 USDOT Review Draft SMH Test Plan 10 days 0% Thu 6/13/19 Wed 6/26/19 1466

1468 5.4.1.6.2 Final SMH Test Plan 56 days 0% Wed 6/26/19 Mon 9/16/19

1469 5.4.1.6.2.1 Receive USDOT Comments on Draft SMH Test Plan 0 days 0% Wed 6/26/19 Wed 6/26/19 1467

1470 5.4.1.6.2.2 Update SMH Test Plan 10 days 0% Fri 8/16/19 Thu 8/29/19 1469,1528

1471 5.4.1.6.2.3 Public Comment Period for SMH Test Plan 10 days 0% Fri 8/16/19 Thu 8/29/19 1470SS

1472 5.4.1.6.2.4 Webinar for SMH Test Plan 1 day 0% Fri 8/23/19 Fri 8/23/19 1471SS+5 days

1473 5.4.1.6.2.5 CoC Review 5 days 0% Fri 8/30/19 Fri 9/6/19 1470

4/1

4/15

5/29

6/12

6/26





ID Outline Number



1474 5.4.1.6.2.6 Update Test Plan 5 days 0% Mon 9/9/19 Fri 9/13/19 1473


1476 5.4.1.6.2.8 Submit Final SMH Test Plan 0 days 0% Mon 9/16/19 Mon 9/16/19 1475,1459FS+10 day

1477 5.4.2 Phase II ‐ Develop, Procure, Deploy 621 days 7% Tue 8/14/18 Tue 2/9/21

1478 5.4.2.1 Design 256 days 31% Tue 8/14/18 Wed 8/21/19

1479 5.4.2.1.1 Stage 1 96 days 80% Tue 8/14/18 Thu 1/3/19

1480 5.4.2.1.1.1 Finalize HUB locations 10 days 100% Tue 8/14/18 Mon 8/27/18 1410FS+10 days

1481 5.4.2.1.1.2 Survey 30 days 75% Wed 9/26/18 Wed 11/7/18 1480FS+20 days

1482 5.4.2.1.1.3 Utility coordination 50 days 75% Wed 9/12/18 Mon 11/26/18 1480FS+10 days

1483 5.4.2.1.1.4 Site plans 37 days 95% Tue 8/28/18 Fri 10/19/18 1480

1484 5.4.2.1.1.5 Network communication plans 10 days 100% Thu 10/11/18 Thu 11/1/18 1483

1485 5.4.2.1.1.6 Power service plans 10 days 100% Tue 11/27/18 Mon 12/10/18 1482

1486 5.4.2.1.1.7 Stage 1 submittal 1 day 100% Tue 12/11/18 Tue 12/11/18 1484,1485

1487 5.4.2.1.1.8 Stage 1 review 15 days 30% Wed 12/12/18 Thu 1/3/19 1486

1488 5.4.2.1.2 RoW (if needed) 160 days 0% Fri 1/4/19 Wed 8/21/19

1489 5.4.2.1.2.1 RoW plans 10 days 0% Fri 1/4/19 Thu 1/17/19 1487

1490 5.4.2.1.2.2 RoW certification 30 days 0% Fri 1/18/19 Mon 3/4/19 1489

1491 5.4.2.1.2.3 RoW aquistion 120 days 0% Tue 3/5/19 Wed 8/21/19 1490

1492 5.4.2.1.3 Stage 3 35 days 0% Fri 1/4/19 Mon 2/25/19

1493 5.4.2.1.3.1 Address stage 1 review comments 10 days 0% Fri 1/4/19 Thu 1/17/19 1487

1494 5.4.2.1.3.2 Finalize HUB services 10 days 0% Fri 1/18/19 Fri 2/1/19 1493

1495 5.4.2.1.3.3 Network communication plans 15 days 0% Mon 2/4/19 Mon 2/25/19 1494

1496 5.4.2.1.4 Develop plan quantities 5 days 0% Fri 1/18/19 Fri 1/25/19 1493

1497 5.4.2.1.5 Engineer's Estimate 5 days 0% Mon 1/28/19 Fri 2/1/19 1496

1498 5.4.2.1.6 Submit Final Plans (P,S, & E) 10 days 0% Mon 2/4/19 Fri 2/15/19 1497

1499 5.4.2.1.7 City Review 15 days 0% Tue 2/19/19 Mon 3/11/19 1498

1500 5.4.2.1.8 USDOT Review 10 days 0% Tue 3/12/19 Mon 3/25/19 1499

1501 5.4.2.1.9 Signatures 20 days 0% Tue 2/19/19 Mon 3/18/19 1498

9/16





ID Outline Number



1502 5.4.2.2 Installation Procurement 106 days 0% Tue 3/19/19 Thu 8/15/19

1503 5.4.2.2.1 Develop procurement criteria (Site, Kiosk, Software) 15 days 0% Tue 3/19/19 Mon 4/8/19 1487,1501

1504 5.4.2.2.2 Prepare contract documents 1 day 0% Tue 4/9/19 Tue 4/9/19 1503

1505 5.4.2.2.3 City review 10 days 0% Wed 4/10/19 Tue 4/23/19 1504

1506 5.4.2.2.4 Issue for bid (IFB) 0 days 0% Tue 4/23/19 Tue 4/23/19 1505

1507 5.4.2.2.5 Receive proposals 20 days 0% Wed 4/24/19 Tue 5/21/19 1506

1508 5.4.2.2.6 City evaluation of bids 10 days 0% Wed 5/22/19 Wed 6/5/19 1507

1509 5.4.2.2.7 OSS Vendor Recommendation to CINO 5 days 0% Thu 6/6/19 Wed 6/12/19 1508

1510 5.4.2.2.8 CINO approves vendor recommentation 0 days 0% Wed 6/12/19 Wed 6/12/19 1509

1511 5.4.2.2.9 Legislation Process 31 days 0% Thu 6/13/19 Fri 7/26/19

1512 5.4.2.2.9.1 Prepare legislation and submit to Fiscal (min 2 working days da 3 days 0% Thu 6/13/19 Mon 6/17/19 1510

1513 5.4.2.2.9.2 Fiscal modifies and processes legislation (min 6 working days) 3 days 0% Tue 6/18/19 Thu 6/20/19 1512

1514 5.4.2.2.9.3 To CIFO 2 days 0% Fri 6/21/19 Mon 6/24/19 1513

1515 5.4.2.2.9.4 To Finance 3 days 0% Tue 6/25/19 Thu 6/27/19 1514

1516 5.4.2.2.9.5 To Equal Business Opportunity (min 4 working days) 2 days 0% Fri 6/28/19 Mon 7/1/19 1515

1517 5.4.2.2.9.6 To Auditor (min 2 working days) 3 days 0% Tue 7/2/19 Fri 7/5/19 1516

1518 5.4.2.2.9.7 To City Attorney (min 2 working days) 3 days 0% Mon 7/8/19 Wed 7/10/19 1517

1519 5.4.2.2.9.8 To City Clerk (min 6 working days) 10 days 0% Thu 7/11/19 Wed 7/24/19 1518

1520 5.4.2.2.9.9 Council passes legislation (Mon) 1 day 0% Thu 7/25/19 Thu 7/25/19 1519

1521 5.4.2.2.9.10 Mayor Signs (Thurs) 1 day 0% Fri 7/26/19 Fri 7/26/19 1520

1522 5.4.2.2.10 Contract Process 26 days 0% Thu 7/11/19 Thu 8/15/19

1523 5.4.2.2.10.1 Prepare contract documents 4 days 0% Mon 7/29/19 Thu 8/1/19 1521

1524 5.4.2.2.10.2 Fiscal enters Performance information 2 days 0% Mon 7/29/19 Tue 7/30/19 1521

1525 5.4.2.2.10.3 Sent to Consultant and returned to City 7 days 0% Thu 7/11/19 Fri 7/19/19 1518

1526 5.4.2.2.10.4 To City Attorney 5 days 0% Wed 7/31/19 Tue 8/6/19 1524

1527 5.4.2.2.10.5 To Auditor 5 days 0% Wed 8/7/19 Tue 8/13/19 1526

1528 5.4.2.2.10.6 Notice to proceed issued 2 days 0% Wed 8/14/19 Thu 8/15/19 1527

1529 5.4.2.3 Installation 72 days 0% Fri 8/16/19 Mon 12/2/19

4/23

6/12





ID Outline Number



1530 5.4.2.3.1 Infrastructure Improvements 72 days 0% Fri 8/16/19 Mon 12/2/19 1528

1531 5.4.2.3.2 Install Kiosks 40 days 0% Wed 10/2/19 Mon 12/2/19 1530FF

1532 5.4.2.4 Draft O&M Manual 54 days 0% Wed 10/30/19 Tue 1/21/20

1533 5.4.2.4.1 Develop Draft O&M Manual 20 days 0% Wed 10/30/19 Mon 12/2/19 1534SF

1534 5.4.2.4.2 QA/QC Draft O&M Manual 5 days 0% Mon 12/2/19 Mon 12/9/19 1535SF

1535 5.4.2.4.3 CoC Review Draft O&M Manual 5 days 0% Mon 12/9/19 Mon 12/16/19 1536SF

1536 5.4.2.4.4 Address Comments From CoC Review 5 days 0% Mon 12/16/19 Mon 12/23/19 1537SF

1537 5.4.2.4.5 CoC Final Review 1 day 0% Mon 12/23/19 Tue 12/24/19 1538SF

1538 5.4.2.4.6 Submit Draft O&M Manual 0 days 0% Tue 12/24/19 Tue 12/24/19 1539SF

1539 5.4.2.4.7 USDOT Review Draft O&M Manual 10 days 0% Tue 12/24/19 Thu 1/9/20 1540SF

1540 5.4.2.4.8 Receive DOT Comments Draft O&M Manual 0 days 0% Thu 1/9/20 Thu 1/9/20 1541SF

1541 5.4.2.4.9 Update Final Draft O&M Manual 8 days 0% Thu 1/9/20 Tue 1/21/20 1567FF‐22 days

1542 5.4.2.5 IRB Process 155 days 0% Tue 4/16/19 Mon 11/25/19

1543 5.4.2.5.1 Engage IRB 20 days 0% Tue 4/16/19 Mon 5/13/19 1452

1544 5.4.2.5.2 Survey Development for IRB 20 days 0% Tue 5/14/19 Tue 6/11/19 1543

1545 5.4.2.5.3 Develop and Submit Human Use Approval Request for IRB 20 days 0% Wed 6/12/19 Wed 7/10/19 1544

1546 5.4.2.5.4 IRB Review and Provide Findings (Initial) 45 days 0% Thu 7/11/19 Thu 9/12/19 1545

1547 5.4.2.5.5 Update and Submit IRB Application (If needed) 30 days 0% Fri 9/13/19 Fri 10/25/19 1546


1549 5.4.2.6 Post‐Installation 250 days 0% Tue 12/3/19 Tue 12/1/20

1550 5.4.2.6.1 Verification 15 days 0% Tue 12/3/19 Mon 12/23/19

1551 5.4.2.6.1.1 Component Verfication 10 days 0% Tue 12/3/19 Mon 12/16/19 1530,1531

1552 5.4.2.6.1.2 System Verification 5 days 0% Tue 12/17/19 Mon 12/23/19 1551

1553 5.4.2.6.2 City completes as‐built drawing mark‐ups 30 days 0% Tue 12/3/19 Wed 1/15/20 1551SS

1554 5.4.2.6.3 Consultant makes as‐built revisions 37 days 0% Thu 1/16/20 Tue 3/10/20 1553

1555 5.4.2.6.4 City reviews revisions 30 days 0% Wed 3/11/20 Tue 4/21/20 1554

1556 5.4.2.6.5 Consultant makes final revisions 12 days 0% Wed 4/22/20 Thu 5/7/20 1555

1557 5.4.2.6.6 Evaluation of Consultant 10 days 0% Fri 5/8/20 Thu 5/21/20 1556

12/24

1/9





ID Outline Number



1558 5.4.2.6.7 Warranty work check‐out (within one year of completion) 250 days 0% Tue 12/3/19 Tue 12/1/20 1551SS

1559 5.4.2.7 Testing 40 days 0% Tue 12/24/19 Fri 2/21/20

1560 5.4.2.7.1 Prepare for Acceptance Testing (Schedule, Eqpt, Artifacts) 10 days 0% Tue 12/24/19 Wed 1/8/20 1552,1548

1561 5.4.2.7.2 Conduct Acceptance Testing 6 days 0% Thu 1/9/20 Thu 1/16/20 1560,1476FS+10 day

1562 5.4.2.7.3 Review Results with Contractor 1 day 0% Fri 1/17/20 Fri 1/17/20 1561

1563 5.4.2.7.4 Contractor Revisions based on Test Results 7 days 0% Tue 1/21/20 Wed 1/29/20 1562

1564 5.4.2.7.5 Perform Regression Testing Until Acceptance 6 days 0% Thu 1/30/20 Thu 2/6/20 1563

1565 5.4.2.7.6 Prepare and Submit Test Report 10 days 0% Fri 2/7/20 Fri 2/21/20 1564

1566 5.4.2.8 Demonstration Period 242 days 0% Fri 2/21/20 Tue 2/9/21

1567 5.4.2.8.1 Go Live 0 days 0% Fri 2/21/20 Fri 2/21/20 1565FF

1568 5.4.2.8.2 Performance and System Monitoring 242 days 0% Mon 2/24/20 Tue 2/9/21 1567

1569 5.4.2.8.3 Data Collection 242 days 0% Mon 2/24/20 Tue 2/9/21 1567

1570 5.4.2.8.4 O&M Plan Final Update 20 days 0% Tue 1/12/21 Tue 2/9/21 1568FF,1569FF

1571 5.4.2.8.5 Quarterly Update 1 (Application) 66 days 0% Mon 2/24/20 Tue 5/26/20 1567

1572 5.4.2.8.6 Quarterly Update 2 (Application) 66 days 0% Wed 5/27/20 Thu 8/27/20 1571

1573 5.5 Mobility Assistance (MAPCD) 951 days 58% Thu 8/18/16 Thu 5/14/20

1574 5.5.1 Phase I ‐ Systems Engineering 677 days 96% Thu 8/18/16 Thu 4/11/19

1575 5.5.1.1 MA Strategy Plan 224 days 100% Thu 8/18/16 Wed 6/28/17

1580 5.5.1.2 MA Trade Study 238 days 100% Mon 5/1/17 Mon 4/2/18

1600 5.5.1.3 MA Interface Control Document (ICD) 91 days 100% Tue 4/3/18 Thu 8/9/18

1601 5.5.1.3.1 Draft Mobility Assistance Interfaces 60 days 100% Tue 4/3/18 Tue 6/26/18

1608 5.5.1.3.2 Final Mobility Assistance Interfaces 31 days 100% Tue 6/26/18 Thu 8/9/18

1616 5.5.1.4 MA Test Plan (TP) 144 days 74% Wed 9/12/18 Thu 4/11/19

1617 5.5.1.4.1 Draft Mobility Assistance Test Plan 61 days 100% Wed 9/12/18 Tue 12/11/18

1618 5.5.1.4.1.1 Prepare Draft Mobility Assistance Test Plan 40 days 100% Wed 9/12/18 Wed 11/7/18 1615

1619 5.5.1.4.1.2 COC Review of Mobility Assistance Test Plan 5 days 100% Thu 11/8/18 Thu 11/15/18 1618

1620 5.5.1.4.1.3 Address CoC Comments 5 days 100% Fri 11/16/18 Mon 11/26/18 1619


2/21





ID Outline Number



1622 5.5.1.4.1.5 Submit Draft Mobility Assistance Test Plan (Task B) 0 days 100% Tue 11/27/18 Tue 11/27/18 1621

1623 5.5.1.4.1.6 USDOT Review Draft Mobility Assistance Test Plan 10 days 100% Wed 11/28/18 Tue 12/11/18 1622

1624 5.5.1.4.2 Final Mobility Assistance Test Plan 83 days 30% Tue 12/11/18 Thu 4/11/19

1625 5.5.1.4.2.1 Receive USDOT Comments on Draft Mobility Assistance Test Pl 0 days 100% Tue 12/11/18 Tue 12/11/18 1623

1626 5.5.1.4.2.2 Update Mobility Assistance Test Plan 15 days 75% Wed 12/12/18 Thu 1/3/19 1625

1627 5.5.1.4.2.3 Public Comment Period for MAPCD Test Plan 10 days 0% Fri 1/4/19 Thu 1/17/19 1626

1628 5.5.1.4.2.4 Webinar for MAPCD Test Plan and results 1 day 0% Thu 4/11/19 Thu 4/11/19 1627SS+5 days,1666

1629 5.5.1.4.2.5 CoC Review 5 days 0% Fri 1/4/19 Thu 1/10/19 1626

1630 5.5.1.4.2.6 Update Test Plan 5 days 0% Fri 1/11/19 Thu 1/17/19 1629

1631 5.5.1.4.2.7 CoC Final Review 1 day 0% Fri 1/18/19 Fri 1/18/19 1630,1627

1632 5.5.1.4.2.8 Submit Final Mobility Assistance Test Plan 0 days 0% Fri 1/18/19 Fri 1/18/19 1631

1633 5.5.2 Phase II ‐ Develop, Procure, Deploy 541 days 34% Tue 3/20/18 Thu 5/14/20

1634 5.5.2.1 Contract 70 days 100% Tue 3/20/18 Tue 6/26/18

1635 5.5.2.1.1 Finalize Contract with Mobility Assistance Partner 70 days 100% Tue 3/20/18 Tue 6/26/18 1609FF

1636 5.5.2.2 Draft O&M Manual 54 days 0% Thu 1/10/19 Thu 3/28/19

1637 5.5.2.2.1 Develop Draft O&M Manual 20 days 0% Thu 1/10/19 Fri 2/8/19 1638SF

1638 5.5.2.2.2 QA/QC Draft O&M Manual 5 days 0% Fri 2/8/19 Fri 2/15/19 1639SF

1639 5.5.2.2.3 CoC Review Draft O&M Manual 5 days 0% Fri 2/15/19 Mon 2/25/19 1640SF

1640 5.5.2.2.4 Address Comments From CoC Review 5 days 0% Mon 2/25/19 Mon 3/4/19 1641SF

1641 5.5.2.2.5 CoC Final Review 1 day 0% Mon 3/4/19 Tue 3/5/19 1642SF

1642 5.5.2.2.6 Submit Draft O&M Manual 0 days 0% Tue 3/5/19 Tue 3/5/19 1643SF

1643 5.5.2.2.7 USDOT Review Draft O&M Manual 10 days 0% Tue 3/5/19 Tue 3/19/19 1644SF

1644 5.5.2.2.8 Receive DOT Comments Draft O&M Manual 0 days 0% Tue 3/19/19 Tue 3/19/19 1645SF

1645 5.5.2.2.9 Update Final Draft O&M Manual 8 days 0% Tue 3/19/19 Thu 3/28/19 1668FF‐22 days

1646 5.5.2.3 IRB Process 143 days 69% Fri 7/27/18 Mon 2/25/19

1647 5.5.2.3.1 Engage IRB ‐ OSU 5 days 100% Fri 7/27/18 Thu 8/2/18 1614

1648 5.5.2.3.2 Develop Participant Recruitment Plan 59 days 100% Fri 8/3/18 Fri 10/26/18 1647

1649 5.5.2.3.3 Develop and Submit Human Use Approval Request for IRB 10 days 100% Fri 8/31/18 Fri 11/2/18 1648

11/27

12/11

1/18

3/5

3/19





ID Outline Number



1650 5.5.2.3.4 IRB Review and Provide Findings (Initial) 10 days 100% Mon 11/5/18 Mon 11/19/18 1649

1651 5.5.2.3.5 Update and Submit IRB Application (If needed) 28 days 0% Mon 12/31/18 Fri 2/8/19 1650FS+26 days


1653 5.5.2.4 Product Delivery 269 days 58% Tue 4/3/18 Mon 4/29/19

1654 5.5.2.4.1 Refinements and Updates to Mobility App based on Smart Columbus Needs

60 days 100% Tue 4/3/18 Tue 6/26/18 1599,1609FF

1655 5.5.2.4.2 Recruitment of Test Participants 40 days 75% Tue 10/23/18 Thu 12/20/18

1656 5.5.2.4.3 COTA, OSU, Franklin County Board of Developmental Disabilities preparation for deployment

40 days 10% Fri 12/21/18 Wed 2/20/19 1655,1661

1657 5.5.2.4.4 Training Program 23 days 0% Thu 3/28/19 Mon 4/29/19 1656,1666

1658 5.5.2.5 Testing 206 days 78% Wed 5/30/18 Wed 3/27/19

1659 5.5.2.5.1 Prepare for Acceptance Testing (Schedule, Eqpt, Artifacts) 20 days 100% Wed 5/30/18 Tue 6/26/18 1654FF

1660 5.5.2.5.2 OSU Conduct Testing 40 days 100% Wed 6/27/18 Wed 8/22/18 1659

1661 5.5.2.5.3 AbleLink Incorporate Findings from OSU Testing 66 days 100% Thu 8/23/18 Thu 11/29/18 1660

1662 5.5.2.5.4 Conduct Acceptance Testing 10 days 0% Tue 2/5/19 Tue 2/19/19 1659,1632FS+10 day

1663 5.5.2.5.5 Review Results with Contractor 1 day 0% Wed 2/20/19 Wed 2/20/19 1662

1664 5.5.2.5.6 Contractor Revisions based on Test Results 10 days 0% Thu 2/21/19 Wed 3/6/19 1663

1665 5.5.2.5.7 Perform Regression Testing Until Acceptance 5 days 0% Thu 3/7/19 Wed 3/13/19 1664

1666 5.5.2.5.8 Prepare and Submit Test Report 10 days 0% Thu 3/14/19 Wed 3/27/19 1665

1667 5.5.2.6 Demonstration Period 262 days 0% Mon 4/29/19 Thu 5/14/20

1668 5.5.2.6.1 Go Live 0 days 0% Mon 4/29/19 Mon 4/29/19 1657

1669 5.5.2.6.2 Performance and System Monitoring 262 days 0% Tue 4/30/19 Thu 5/14/20 1668

1670 5.5.2.6.3 Data Collection 262 days 0% Tue 4/30/19 Thu 5/14/20 1668

1671 5.5.2.6.4 O&M Plan Final Update 20 days 0% Fri 4/17/20 Thu 5/14/20 1669FF,1670FF

1672 5.6 Connected Electric Autonomous Vehicle (CEAV) ‐ Revised 689 days 21% Wed 3/7/18 Fri 12/4/20

1673 5.6.1 Project evaluation 39 days 100% Wed 3/7/18 Mon 4/30/18

1678 5.6.2 Concept Development for RFP #2 96 days 89% Mon 7/2/18 Fri 11/16/18

1689 5.6.3 Procurement 274 days 61% Tue 5/1/18 Tue 6/4/19

1690 5.6.3.1 Procurement #1 (Columbus Partnership + ODOT) 86 days 100% Tue 5/1/18 Thu 8/30/18

4/29





ID Outline Number



1691 5.6.3.1.1 Develop RFP 55 days 100% Tue 5/1/18 Wed 7/18/18

1698 5.6.3.1.2 Responses Due 0 days 100% Thu 8/9/18 Thu 8/9/18 1696FS+18 days

1699 5.6.3.1.3 Evaluation and Vendor Selection 10 days 100% Fri 8/10/18 Thu 8/23/18 1698

1700 5.6.3.1.4 Notice to proceed 5 days 100% Fri 8/24/18 Thu 8/30/18 1699

1701 5.6.3.2 Procurement #2 (CoC + ODOT + OSU) 231 days 44% Mon 7/2/18 Tue 6/4/19

1702 5.6.3.2.1 RFI 86 days 100% Mon 7/2/18 Thu 11/1/18

1703 5.6.3.2.1.1 RFI background (routes, evaluation criteria, data, etc.) 20 days 100% Mon 7/2/18 Mon 7/30/18 1695

1704 5.6.3.2.1.2 Draft RFI (Aligns with Draft Operational Concept) 5 days 100% Thu 9/13/18 Wed 9/19/18 1681FF,1703

1705 5.6.3.2.1.3 USDOT Review 10 days 100% Thu 9/20/18 Wed 10/3/18 1704

1706 5.6.3.2.1.4 Final RFI 5 days 100% Thu 10/4/18 Thu 10/11/18 1705

1707 5.6.3.2.1.5 RFI Release (OSU) 0 days 100% Thu 10/11/18 Thu 10/11/18 1706

1708 5.6.3.2.1.6 Vendor Response 0 days 100% Thu 11/1/18 Thu 11/1/18 1707FS+15 days

1709 5.6.3.2.2 RFP #2 135 days 25% Mon 11/19/18 Tue 6/4/19

1710 5.6.3.2.2.1 RFP development (use cases, data and integration requirement 20 days 100% Mon 11/19/18 Tue 12/18/18 1688,1708

1711 5.6.3.2.2.2 USDOT Review 10 days 100% Wed 12/19/18 Thu 1/3/19 1710

1712 5.6.3.2.2.3 Final RFP 10 days 0% Fri 1/4/19 Thu 1/17/19 1711

1713 5.6.3.2.2.4 RFP Release 0 days 0% Thu 1/17/19 Thu 1/17/19 1712

1714 5.6.3.2.2.5 Vendor Response 0 days 0% Fri 2/8/19 Fri 2/8/19 1712FS+15 days

1715 5.6.3.2.2.6 Downselect 10 days 0% Mon 2/11/19 Mon 2/25/19 1714

1716 5.6.3.2.2.7 Vendor Interviews 20 days 0% Tue 2/26/19 Mon 3/25/19 1715

1717 5.6.3.2.2.8 Vendor Recommendation 5 days 0% Tue 3/26/19 Mon 4/1/19 1716

1718 5.6.3.2.2.9 CINO Approves Recommendation 1 day 0% Tue 4/2/19 Tue 4/2/19 1717

1719 5.6.3.2.2.10 Legislation Process 12 days 0% Wed 4/3/19 Thu 4/18/19

1720 5.6.3.2.2.10.1 Prepare and Submit to Fiscal 5 days 0% Wed 4/3/19 Tue 4/9/19 1718

1721 5.6.3.2.2.10.2 Council Passes Legislation 5 days 0% Wed 4/10/19 Tue 4/16/19 1720

1722 5.6.3.2.2.10.3 Mayor Approves 2 days 0% Wed 4/17/19 Thu 4/18/19 1721

1723 5.6.3.2.2.11 Contract Process 7 days 0% Fri 4/19/19 Mon 4/29/19

1724 5.6.3.2.2.11.1 Prepare Contract Documents 5 days 0% Fri 4/19/19 Thu 4/25/19 1722

8/9

10/11

11/1

1/17

2/8





ID Outline Number



1725 5.6.3.2.2.11.2 Review and Sign Off 2 days 0% Fri 4/26/19 Mon 4/29/19 1724

1726 5.6.3.2.2.12 NTP 25 days 0% Tue 4/30/19 Tue 6/4/19 1725

1727 5.6.4 Phase II ‐ Develop, Deploy/Test, Demonstrate 564 days 9% Fri 8/31/18 Fri 12/4/20

1728 5.6.4.1 Product Development 308 days 40% Fri 8/31/18 Mon 11/25/19

1729 5.6.4.1.1 Solution Delivery (Turn Key) 272 days 34% Fri 8/31/18 Wed 10/2/19

1730 5.6.4.1.1.1 Vendor/RFP #1 40 days 100% Fri 8/31/18 Mon 10/29/18 1700

1731 5.6.4.1.1.2 Safety Management Plan Inputs 1 day 100% Tue 10/30/18 Tue 10/30/18 1730

1732 5.6.4.1.1.3 Operational Demonstration 2 days 100% Tue 10/30/18 Wed 10/31/18 1730

1733 5.6.4.1.1.4 Vendor/RFP #2 80 days 0% Wed 6/5/19 Thu 9/26/19 1726

1734 5.6.4.1.1.5 Safety Management Plan Inputs 1 day 0% Fri 9/27/19 Fri 9/27/19 1733

1735 5.6.4.1.1.6 Operational Demonstrations 4 days 0% Fri 9/27/19 Wed 10/2/19 1733

1736 5.6.4.1.2 Infrastructure ‐ RFP #1 40 days 100% Tue 10/30/18 Fri 12/28/18

1737 5.6.4.1.2.1 Infrastructure enhancements 20 days 100% Tue 10/30/18 Thu 11/29/18 1730

1738 5.6.4.1.2.2 RSU installation 20 days 100% Fri 11/30/18 Fri 12/28/18 1730FF,1737

1739 5.6.4.1.3 Infrastructure ‐ RFP #2 40 days 0% Fri 9/27/19 Mon 11/25/19

1740 5.6.4.1.3.1 Infrastructure enhancements 20 days 0% Fri 9/27/19 Fri 10/25/19 1733

1741 5.6.4.1.3.2 RSU installation 20 days 0% Mon 10/28/19 Mon 11/25/19 1740

1742 5.6.4.2 Deployment 333 days 29% Tue 10/9/18 Mon 2/10/20

1743 5.6.4.2.1 IRB Process (Vendor #2) 90 days 0% Fri 9/27/19 Mon 2/10/20

1744 5.6.4.2.1.1 Engage IRB 10 days 0% Fri 9/27/19 Thu 10/10/19 1733

1745 5.6.4.2.1.2 Develop Participant Recruitment Plan 20 days 0% Fri 10/11/19 Fri 11/8/19 1744

1746 5.6.4.2.1.3 Develop and Submit Human Use Approval Request for IRB 20 days 0% Tue 11/12/19 Wed 12/11/19 1745

1747 5.6.4.2.1.4 IRB Review and Provide Findings (Initial) 10 days 0% Thu 12/12/19 Thu 12/26/19 1746

1748 5.6.4.2.1.5 Update and Submit IRB Application 20 days 0% Fri 12/27/19 Mon 1/27/20 1747

1749 5.6.4.2.1.6 IRB Review and Provide Findings (Revised) 10 days 0% Tue 1/28/20 Mon 2/10/20 1748

1750 5.6.4.2.2 Verification 243 days 50% Tue 10/9/18 Thu 9/26/19

1751 5.6.4.2.2.1 Vendor #1 15 days 100% Tue 10/9/18 Mon 10/29/18

1752 5.6.4.2.2.1.1 Component Verfication 10 days 100% Tue 10/9/18 Mon 10/22/18 1730FF‐5 days





ID Outline Number



1753 5.6.4.2.2.1.2 System Verification 5 days 100% Tue 10/23/18 Mon 10/29/18 1730FF

1754 5.6.4.2.2.2 Vendor #2 15 days 0% Fri 9/6/19 Thu 9/26/19

1755 5.6.4.2.2.2.1 Component Verfication 10 days 0% Fri 9/6/19 Thu 9/19/19 1733FF‐5 days

1756 5.6.4.2.2.2.2 System Verification 5 days 0% Fri 9/20/19 Thu 9/26/19 1733FF

1757 5.6.4.2.3 Testing 264 days 49% Tue 10/30/18 Tue 11/19/19

1758 5.6.4.2.3.1 Vendor #1 53 days 87% Tue 10/30/18 Thu 1/17/19

1759 5.6.4.2.3.1.1 Test Plan (Schedule, Eqpt, Artifacts) 17 days 100% Tue 10/30/18 Mon 11/26/18 1753

1760 5.6.4.2.3.1.2 Conduct Acceptance Testing 10 days 100% Tue 11/27/18 Mon 12/10/18 1759

1761 5.6.4.2.3.1.3 Review Results with Contractor 1 day 100% Tue 12/11/18 Tue 12/11/18 1760

1762 5.6.4.2.3.1.4 Contractor Revisions based on Test Results 10 days 100% Wed 12/12/18 Wed 12/26/18 1761

1763 5.6.4.2.3.1.5 Perform Regression Testing Until Acceptance 5 days 100% Thu 12/27/18 Thu 1/3/19 1762

1764 5.6.4.2.3.1.6 Prepare and Submit Test Report (Test Logs) 10 days 30% Fri 1/4/19 Thu 1/17/19 1763

1765 5.6.4.2.3.2 Vendor #2 41 days 0% Fri 9/20/19 Tue 11/19/19

1766 5.6.4.2.3.2.1 Test Plan (Schedule, Eqpt, Artifacts) 5 days 0% Fri 9/20/19 Thu 9/26/19 1756FF

1767 5.6.4.2.3.2.2 Conduct Acceptance Testing 10 days 0% Fri 9/27/19 Thu 10/10/19 1766

1768 5.6.4.2.3.2.3 Review Results with Contractor 1 day 0% Fri 10/11/19 Fri 10/11/19 1767

1769 5.6.4.2.3.2.4 Contractor Revisions based on Test Results 10 days 0% Tue 10/15/19 Mon 10/28/19 1768

1770 5.6.4.2.3.2.5 Perform Regression Testing Until Acceptance 5 days 0% Tue 10/29/19 Mon 11/4/19 1769

1771 5.6.4.2.3.2.6 Prepare and Submit Test Report (Test Logs) 10 days 0% Tue 11/5/19 Tue 11/19/19 1770

1772 5.6.4.3 Demonstration Period 451 days 0% Thu 1/17/19 Tue 11/3/20

1773 5.6.4.3.1 Go Live (Vendor #1) 0 days 100% Thu 1/17/19 Thu 1/17/19 1764FF

1774 5.6.4.3.2 Go Live (Vendor #2) 0 days 0% Tue 11/19/19 Tue 11/19/19 1771FF

1775 5.6.4.3.3 Integration to Operating System (Vendor #1) 20 days 0% Fri 1/18/19 Fri 2/15/19 1773

1776 5.6.4.3.4 Integration to Operating System (Vendor #2) 20 days 0% Wed 11/20/19 Thu 12/19/19 1774

1777 5.6.4.3.5 Performance and System Monitoring (Vendor #1) 240 days 0% Fri 1/18/19 Fri 1/3/20 1773

1778 5.6.4.3.6 Performance and System Monitoring (Vendor #2) 240 days 0% Wed 11/20/19 Tue 11/3/20 1774

1779 5.6.4.3.7 Data Collection (Vendor #1) 240 days 0% Fri 1/18/19 Fri 1/3/20 1773

1780 5.6.4.3.8 Data Collection (Vendor #2) 240 days 0% Wed 11/20/19 Tue 11/3/20 1774

1/17

11/19





ID Outline Number



1781 5.6.4.4 Documentation 50 days 0% Tue 9/22/20 Fri 12/4/20

1782 5.6.4.4.1 Draft Demonstration Summary 50 days 0% Tue 9/22/20 Fri 12/4/20

1783 5.6.4.4.1.1 Lessons Learned 30 days 0% Tue 9/22/20 Tue 11/3/20 1779FF,1780FF

1784 5.6.4.4.1.2 Deployment Playbook 40 days 0% Tue 10/6/20 Fri 12/4/20

1785 5.6.4.4.1.2.1 User acceptance 20 days 0% Tue 10/6/20 Tue 11/3/20 1779FF,1780FF

1786 5.6.4.4.1.2.2 Interoperability 20 days 0% Wed 11/4/20 Fri 12/4/20 1785

1787 5.6.4.4.1.2.3 Safety 10 days 0% Wed 11/4/20 Wed 11/18/20 1785

1788 5.6.4.4.2 USDOT Review 10 days 0% Wed 11/4/20 Wed 11/18/20 1783

1789 5.6.4.4.3 Final Demonstration Summary 10 days 0% Thu 11/19/20 Fri 12/4/20 1788

1790 5.7 Event Parking Management (EPM) 1168 days 36% Thu 8/18/16 Tue 3/30/21

1791 5.7.1 Phase I ‐ Systems Engineering 821 days 69% Thu 8/18/16 Tue 11/5/19

1792 5.7.1.1 EPM Strategy Plan 167 days 100% Thu 8/18/16 Fri 4/7/17

1797 5.7.1.2 EPM Concept of Operations (ConOps) 730 days 90% Fri 12/2/16 Tue 10/15/19

1798 5.7.1.2.1 Draft Event Parking Management ConOps 166 days 100% Fri 12/2/16 Fri 7/21/17

1804 5.7.1.2.2 Event Parking Management ConOps Walkthrough 2 days 100% Wed 8/9/17 Fri 8/11/17

1809 5.7.1.2.3 Additional End User Engagement 69 days 100% Mon 1/22/18 Fri 4/27/18

1815 5.7.1.2.4 Final Event Parking Management ConOps 71 days 100% Tue 4/3/18 Thu 7/12/18

1830 5.7.1.2.5 ConOps Refresh 41 days 0% Fri 8/16/19 Tue 10/15/19

1831 5.7.1.2.5.1 Update ConOps per SDD Changes 20 days 0% Fri 8/16/19 Fri 9/13/19 1895FS+10 days


1833 5.7.1.2.5.3 Address CoC Comments ConOps 5 days 0% Mon 9/23/19 Fri 9/27/19 1832


1835 5.7.1.2.5.5 Submit Final Revised ConOps 0 days 0% Mon 9/30/19 Mon 9/30/19 1834

1836 5.7.1.2.5.6 USDOT Review Final Revised ConOps 10 days 0% Tue 10/1/19 Tue 10/15/19 1835

1837 5.7.1.2.5.7 Receive DOT Approval on Revised ConOps 0 days 0% Tue 10/15/19 Tue 10/15/19 1836

1838 5.7.1.3 EPM System Requirements Specification (SyRS) 330 days 76% Fri 7/13/18 Tue 11/5/19

1839 5.7.1.3.1 Draft Event Parking Management SyRS 61 days 100% Fri 7/13/18 Tue 10/9/18

1846 5.7.1.3.2 Final Event Parking Management SyRS 42 days 100% Wed 10/10/18 Tue 12/11/18

9/30

10/15





ID Outline Number



1847 5.7.1.3.2.1 Update Final Event Parking Management SyRS 31 days 100% Wed 10/10/18 Mon 11/26/18 1845

1848 5.7.1.3.2.2 Public Comment Period for EPM SyRS 10 days 100% Thu 11/8/18 Mon 11/26/18 1847SS+21 days

1849 5.7.1.3.2.3 Webinar for EPM SyRS 1 day 100% Thu 11/15/18 Thu 11/15/18 1848SS+4 days


1851 5.7.1.3.2.5 Address coC Comments EPM SyRS 5 days 100% Tue 12/4/18 Mon 12/10/18 1850


1853 5.7.1.3.2.7 Submit Final Event Parking Management SyRS 0 days 100% Tue 12/11/18 Tue 12/11/18 1852

1854 5.7.1.3.3 SyRS Refresh 36 days 0% Mon 9/16/19 Tue 11/5/19

1855 5.7.1.3.3.1 Update SyRS per SDD Changes 15 days 0% Mon 9/16/19 Fri 10/4/19 1895FS+30 days


1857 5.7.1.3.3.3 Address CoC Comments SyRS 5 days 0% Tue 10/15/19 Mon 10/21/19 1856


1859 5.7.1.3.3.5 Submit Final Revised Event Parking Management SyRS 0 days 0% Tue 10/22/19 Tue 10/22/19 1858

1860 5.7.1.3.3.6 USDOT Review Final Revised SyRS 10 days 0% Wed 10/23/19 Tue 11/5/19 1859

1861 5.7.1.3.3.7 Receive DOT Approval on Revised SyRS 0 days 0% Tue 11/5/19 Tue 11/5/19 1860

1862 5.7.1.4 EPM Interface Control Document (ICD) 62 days 0% Thu 12/27/18 Wed 3/27/19

1863 5.7.1.4.1 Draft Event Parking Management Interfaces 41 days 0% Thu 12/27/18 Tue 2/26/19

1864 5.7.1.4.1.1 Prepare Draft Event Parking Management Interfaces 20 days 0% Thu 12/27/18 Fri 1/25/19 1853FS+10 days

1865 5.7.1.4.1.2 COC Review of Draft Event Parking Management Interfaces 5 days 0% Mon 1/28/19 Fri 2/1/19 1864

1866 5.7.1.4.1.3 Address CoC Comments Draft EPM Interfaces 5 days 0% Mon 2/4/19 Fri 2/8/19 1865


1868 5.7.1.4.1.5 Submit Draft Event Parking Management Interfaces (Task B) 0 days 0% Mon 2/11/19 Mon 2/11/19 1867

1869 5.7.1.4.1.6 USDOT Review Draft Event Parking Management Interfaces 10 days 0% Tue 2/12/19 Tue 2/26/19 1868

1870 5.7.1.4.2 Final Event Parking Management Interfaces 21 days 0% Tue 2/26/19 Wed 3/27/19

1871 5.7.1.4.2.1 Receive USDOT Comments on Draft Event Parking Management Interfaces

0 days 0% Tue 2/26/19 Tue 2/26/19 1869

1872 5.7.1.4.2.2 Public Comment Period for EPM ICD 10 days 0% Wed 2/27/19 Tue 3/12/19 1871

1873 5.7.1.4.2.3 Webinar for EPM ICD 1 day 0% Wed 3/6/19 Wed 3/6/19 1872SS+5 days

1874 5.7.1.4.2.4 Update Event Parking Management Interfaces 10 days 0% Wed 2/27/19 Tue 3/12/19 1871

12/11

10/22

11/5

2/11

2/26





ID Outline Number



1875 5.7.1.4.2.5 CoC Review 5 days 0% Wed 3/13/19 Tue 3/19/19 1874

1876 5.7.1.4.2.6 Address CoC Comments EPM Interfaces 5 days 0% Wed 3/20/19 Tue 3/26/19 1875


1878 5.7.1.4.2.8 Submit Final Event Parking Management Interfaces 0 days 0% Wed 3/27/19 Wed 3/27/19 1877

1879 5.7.1.5 EPM System Design Document (SDD) 120 days 0% Tue 2/12/19 Thu 8/1/19

1880 5.7.1.5.1 Draft Event Parking Management System Design Document 81 days 0% Tue 2/12/19 Thu 6/6/19

1881 5.7.1.5.1.1 Prepare Draft Event Parking Management System Design Docu 60 days 0% Tue 2/12/19 Tue 5/7/19 1844,1868

1882 5.7.1.5.1.2 COC Review of Draft SDD Event Parking Management 5 days 0% Wed 5/8/19 Tue 5/14/19 1881

1883 5.7.1.5.1.3 Address CoC Comments Draft EPM SDD 5 days 0% Wed 5/15/19 Tue 5/21/19 1882


1885 5.7.1.5.1.5 Submit Draft Event Parking Management System Design Document (Task B)

0 days 0% Wed 5/22/19 Wed 5/22/19 1884

1886 5.7.1.5.1.6 USDOT Review Draft Event Parking Management System Design Document

10 days 0% Thu 5/23/19 Thu 6/6/19 1885

1887 5.7.1.5.2 Final Event Parking Management System Design Document 39 days 0% Thu 6/6/19 Thu 8/1/19

1888 5.7.1.5.2.1 Receive USDOT Comments on Draft Event Parking Management System Design Document

0 days 0% Thu 6/6/19 Thu 6/6/19 1886

1889 5.7.1.5.2.2 Update Final Event Parking Management System Design Docum 20 days 0% Wed 6/19/19 Wed 7/17/19 1888,1949

1890 5.7.1.5.2.3 Public Comment Period for EPM SDD 10 days 0% Wed 7/3/19 Wed 7/17/19 1889SS+10 days

1891 5.7.1.5.2.4 Webinar for EPM SDD 1 day 0% Thu 7/11/19 Thu 7/11/19 1890SS+5 days

1892 5.7.1.5.2.5 CoC Review 5 days 0% Thu 7/18/19 Wed 7/24/19 1889

1893 5.7.1.5.2.6 Address CoC Comments EPM System Design Document 5 days 0% Thu 7/25/19 Wed 7/31/19 1892


1895 5.7.1.5.2.8 Submit Final Event Parking Management System Design Docum 0 days 0% Thu 8/1/19 Thu 8/1/19 1894

1896 5.7.1.6 EPM Test Plan (TP) 72 days 0% Thu 5/23/19 Wed 9/4/19

1897 5.7.1.6.1 Draft Event Parking Management Test Plan 51 days 0% Thu 5/23/19 Mon 8/5/19

1898 5.7.1.6.1.1 Prepare Draft Event Parking Management Test Plan 30 days 0% Thu 5/23/19 Fri 7/5/19 1885

1899 5.7.1.6.1.2 COC Review of Event Parking Management Test Plan 5 days 0% Mon 7/8/19 Fri 7/12/19 1898

1900 5.7.1.6.1.3 Address CoC Comments Draft EPM Test Plan 5 days 0% Mon 7/15/19 Fri 7/19/19 1899

3/27

5/22

6/6

8/1





ID Outline Number




1902 5.7.1.6.1.5 Submit Draft Event Parking Management Test Plan (Task B) 0 days 0% Mon 7/22/19 Mon 7/22/19 1901

1903 5.7.1.6.1.6 USDOT Review Draft Event Parking Management Test Plan 10 days 0% Tue 7/23/19 Mon 8/5/19 1902

1904 5.7.1.6.2 Final Event Parking Management Test Plan 21 days 0% Mon 8/5/19 Wed 9/4/19

1905 5.7.1.6.2.1 Receive USDOT Comments on Draft Event Parking Management Test Plan

0 days 0% Mon 8/5/19 Mon 8/5/19 1903

1906 5.7.1.6.2.2 Public Comment Period for EPM Test Plan 10 days 0% Tue 8/6/19 Mon 8/19/19 1905

1907 5.7.1.6.2.3 Webinar for EPM Test Plan 1 day 0% Tue 8/13/19 Tue 8/13/19 1906SS+5 days

1908 5.7.1.6.2.4 Update Event Parking Management Test Plan 10 days 0% Tue 8/6/19 Mon 8/19/19 1905,1949


1910 5.7.1.6.2.6 Address CoC Comments EPM Test Plan 5 days 0% Tue 8/27/19 Tue 9/3/19 1909


1912 5.7.1.6.2.8 Submit Final Event Parking Management Test Plan 0 days 0% Wed 9/4/19 Wed 9/4/19 1911

1913 5.7.2 Phase II ‐ Develop, Procure, Deploy 702 days 6% Thu 6/7/18 Tue 3/30/21

1914 5.7.2.1 Procurement 161 days 26% Thu 10/25/18 Tue 6/18/19

1915 5.7.2.1.1 Develop Procurement Criteria 22 days 100% Thu 10/25/18 Wed 11/28/18 1845FS+11 days

1916 5.7.2.1.2 CoC Review/Approval 22 days 100% Thu 11/29/18 Mon 12/31/18 1915

1917 5.7.2.1.3 Prepare contract documents 9 days 0% Wed 1/2/19 Mon 1/14/19 1916

1918 5.7.2.1.4 RFP Release 1 day 0% Tue 1/15/19 Tue 1/15/19 1917

1919 5.7.2.1.5 RFP Posting 20 days 0% Wed 1/16/19 Wed 2/13/19 1918

1920 5.7.2.1.6 Pre‐bid meeting 1 day 0% Thu 1/24/19 Thu 1/24/19 1918FS+5 days

1921 5.7.2.1.7 Addendum(s) issued if required, minimum 72 hours prior to bid o 7 days 0% Fri 1/25/19 Mon 2/4/19 1920

1922 5.7.2.1.8 Receive vendor proposals 1 day 0% Thu 2/14/19 Thu 2/14/19 1919

1923 5.7.2.1.9 City review vendor proposals 10 days 0% Fri 2/15/19 Fri 3/1/19 1922

1924 5.7.2.1.10 CoC Evaluation 5 days 0% Mon 3/4/19 Fri 3/8/19 1923

1925 5.7.2.1.11 Select responsive and responsible contractor 5 days 0% Mon 3/11/19 Fri 3/15/19 1924

1926 5.7.2.1.12 Prepare recommendation memo for signature 2 days 0% Mon 3/18/19 Tue 3/19/19 1925

1927 5.7.2.1.13 Recommend vendor to CINO 5 days 0% Wed 3/20/19 Tue 3/26/19 1926

1928 5.7.2.1.14 Receive letter of contractor approval from CINO 1 day 0% Wed 3/27/19 Wed 3/27/19 1927

7/22

8/5

9/4





ID Outline Number



1929 5.7.2.1.15 Legislation Process 35 days 0% Thu 3/28/19 Wed 5/15/19

1930 5.7.2.1.15.1 Prepare legislation and submit to Fiscal (2 working days days) 3 days 0% Thu 3/28/19 Mon 4/1/19 1928

1931 5.7.2.1.15.2 Fiscal modifies and processes legislation (6 working days) 6 days 0% Tue 4/2/19 Tue 4/9/19 1930

1932 5.7.2.1.15.3 To Administrator (2 working days) 2 days 0% Wed 4/10/19 Thu 4/11/19 1931

1933 5.7.2.1.15.4 To CIFO (4 working days) 3 days 0% Fri 4/12/19 Tue 4/16/19 1932

1934 5.7.2.1.15.5 To Finance (7 working days) 3 days 0% Wed 4/17/19 Fri 4/19/19 1933

1935 5.7.2.1.15.6 To Equal Business Opportunity (4 working days) 2 days 0% Mon 4/22/19 Tue 4/23/19 1934

1936 5.7.2.1.15.7 To Auditor (2 working days) 2 days 0% Wed 4/24/19 Thu 4/25/19 1935

1937 5.7.2.1.15.8 To City Attorney (2 working days) 2 days 0% Fri 4/26/19 Mon 4/29/19 1936

1938 5.7.2.1.15.9 To City Clerk (6 working days min.) 10 days 0% Tue 4/30/19 Mon 5/13/19 1937

1939 5.7.2.1.15.10 Council passes legislation* 1 day 0% Tue 5/14/19 Tue 5/14/19 1938

1940 5.7.2.1.15.11 Mayor Signs (2 working days) 1 day 0% Wed 5/15/19 Wed 5/15/19 1939

1941 5.7.2.1.16 Contract Process 23 days 0% Thu 5/16/19 Tue 6/18/19

1942 5.7.2.1.16.1 Prepare contract documents 1 day 0% Thu 5/16/19 Thu 5/16/19 1940

1943 5.7.2.1.16.2 Fiscal enters Performance information 1 day 0% Fri 5/17/19 Fri 5/17/19 1942

1944 5.7.2.1.16.3 Sent to Consultant and returned to City 0 days 0% Fri 5/17/19 Fri 5/17/19 1943

1945 5.7.2.1.16.4 To CIFO 5 days 0% Mon 5/20/19 Fri 5/24/19 1944

1946 5.7.2.1.16.5 To City Attorney 5 days 0% Tue 5/28/19 Mon 6/3/19 1945

1947 5.7.2.1.16.6 To Auditor 5 days 0% Tue 6/4/19 Mon 6/10/19 1946

1948 5.7.2.1.16.7 To Equal Business Opportunity 5 days 0% Tue 6/11/19 Mon 6/17/19 1947

1949 5.7.2.1.16.8 Notice to proceed issued 1 day 0% Tue 6/18/19 Tue 6/18/19 1948

1950 5.7.2.2 Agreement 90 days 25% Wed 10/10/18 Thu 2/21/19

1951 5.7.2.2.1 Finalize Agreement with Parking Providers 90 days 25% Wed 10/10/18 Thu 2/21/19 1845

1952 5.7.2.3 Draft O&M Manual 54 days 0% Fri 12/6/19 Tue 2/25/20

1953 5.7.2.3.1 Develop Draft O&M Manual 20 days 0% Fri 12/6/19 Tue 1/7/20 1949,1954SF

1954 5.7.2.3.2 QA/QC Draft O&M Manual 5 days 0% Tue 1/7/20 Tue 1/14/20 1955SF

1955 5.7.2.3.3 CoC Review Draft O&M Manual 5 days 0% Tue 1/14/20 Wed 1/22/20 1956SF

1956 5.7.2.3.4 Address Comments From CoC Review 5 days 0% Wed 1/22/20 Wed 1/29/20 1957SF

5/17





ID Outline Number



1957 5.7.2.3.5 CoC Final Review 1 day 0% Wed 1/29/20 Thu 1/30/20 1958SF

1958 5.7.2.3.6 Submit Draft O&M Manual 0 days 0% Thu 1/30/20 Thu 1/30/20 1959SF

1959 5.7.2.3.7 USDOT Review Draft O&M Manual 10 days 0% Thu 1/30/20 Thu 2/13/20 1960SF

1960 5.7.2.3.8 Receive DOT Comments Draft O&M Manual 0 days 0% Thu 2/13/20 Thu 2/13/20 1961SF

1961 5.7.2.3.9 Update Final Draft O&M Manual 8 days 0% Thu 2/13/20 Tue 2/25/20 1981FF‐22 days

1962 5.7.2.4 IRB Process 411 days 1% Thu 6/7/18 Thu 1/30/20

1963 5.7.2.4.1 Engage IRB 20 days 10% Thu 6/7/18 Mon 7/15/19 1970SS

1964 5.7.2.4.2 Develop Participant Recruitment Plan 20 days 0% Tue 7/16/19 Mon 8/12/19 1963

1965 5.7.2.4.3 Develop and Submit Human Use Approval Request for IRB 20 days 0% Tue 8/13/19 Tue 9/10/19 1964

1966 5.7.2.4.4 IRB Review and Provide Findings (Initial) 45 days 0% Wed 9/11/19 Thu 11/14/19 1965

1967 5.7.2.4.5 Update and Submit IRB Application (if needed) 30 days 0% Fri 11/15/19 Tue 12/31/19 1966

1968 5.7.2.4.6 IRB Review and Provide Findings (Revised) 20 days 0% Thu 1/2/20 Thu 1/30/20 1967

1969 5.7.2.5 Product Development 186 days 0% Wed 6/19/19 Wed 3/18/20

1970 5.7.2.5.1 Product Delivery 6.6 mons 0% Wed 6/19/19 Mon 12/30/19 1949

1971 5.7.2.5.2 Refinements and Updates to App based on Smart Columbus Need 30 days 0% Tue 12/31/19 Wed 2/12/20 1951,1970

1972 5.7.2.5.3 Preparation for Deployment 10 days 0% Thu 3/5/20 Wed 3/18/20 1968,1977

1973 5.7.2.6 Testing 40 days 0% Thu 1/30/20 Thu 3/26/20

1974 5.7.2.6.1 Prepare for Acceptance Testing (Schedule, Eqpt, Artifacts) 10 days 0% Thu 1/30/20 Wed 2/12/20 1971FF

1975 5.7.2.6.2 Conduct Acceptance Testing 6 days 0% Thu 2/13/20 Fri 2/21/20 1974,1912FS+10 day

1976 5.7.2.6.3 Review Results with Contractor 1 day 0% Mon 2/24/20 Mon 2/24/20 1975

1977 5.7.2.6.4 Contractor Revisions based on Test Results 7 days 0% Tue 2/25/20 Wed 3/4/20 1976

1978 5.7.2.6.5 Perform Regression Testing Until Acceptance 6 days 0% Thu 3/5/20 Thu 3/12/20 1977

1979 5.7.2.6.6 Prepare and Submit Test Report 10 days 0% Fri 3/13/20 Thu 3/26/20 1978

1980 5.7.2.7 Demonstration Period 252 days 0% Thu 3/26/20 Tue 3/30/21

1981 5.7.2.7.1 Go Live 0 days 0% Thu 3/26/20 Thu 3/26/20 1972,1979FF

1982 5.7.2.7.2 Performance and System Monitoring 252 days 0% Fri 3/27/20 Tue 3/30/21 1981

1983 5.7.2.7.3 Data Collection 252 days 0% Fri 3/27/20 Tue 3/30/21 1981

1984 5.7.2.7.4 O&M Plan Final Update 20 days 0% Wed 3/3/21 Tue 3/30/21 1982FF,1983FF

1/30

2/13

3/26





ID Outline Number



1985 5.8 Prenatal Trip Assistance (PTA) 824 days 30% Fri 9/8/17 Fri 12/18/20

1986 5.8.1 Phase I ‐ Systems Engineering 306 days 100% Fri 9/8/17 Wed 11/21/18

1987 5.8.1.1 PTA Strategy Plan 148 days 100% Fri 9/8/17 Fri 4/6/18

1992 5.8.1.2 PTA Concept of Operations (ConOps) 158 days 100% Mon 4/9/18 Wed 11/21/18

1993 5.8.1.2.1 Draft PTA ConOps 47 days 100% Mon 4/9/18 Wed 6/13/18

2000 5.8.1.2.2 Final PTA ConOps 90 days 100% Mon 7/16/18 Wed 11/21/18

2001 5.8.1.2.2.1 Update Final PTA ConOps 30 days 100% Mon 7/16/18 Fri 8/24/18 2016,1999


2003 5.8.1.2.2.3 Address CoC Comments Final PTA ConOps 5 days 100% Tue 9/4/18 Mon 9/10/18 2002


2005 5.8.1.2.2.5 Submit Final PTA ConOps 0 days 100% Tue 9/11/18 Tue 9/11/18 2004

2006 5.8.1.2.2.6 Public Comment Period for PTA ConOps 10 days 100% Wed 11/7/18 Wed 11/21/18

2007 5.8.1.2.2.7 Webinar for PTA ConOps 1 day 100% Wed 11/14/18 Wed 11/14/18 2006SS+4 days

2008 5.8.2 Phase II ‐ Develop, Procure, Deploy 647 days 14% Fri 5/18/18 Fri 12/18/20

2009 5.8.2.1 Preparation for RFP/Agile Artifacts 40 days 100% Fri 5/18/18 Mon 7/16/18

2010 5.8.2.1.1 Product Roadmap 20 days 100% Fri 5/18/18 Fri 6/15/18 1994

2011 5.8.2.1.2 Requirements (essential, desirable, optional) 10 days 100% Mon 6/18/18 Fri 6/29/18 2010

2012 5.8.2.1.3 MVP definition 5 days 100% Mon 7/2/18 Mon 7/9/18 2011

2013 5.8.2.1.4 Business Value 5 days 100% Tue 7/10/18 Mon 7/16/18 2012

2014 5.8.2.2 RFP and Vendor Selection 130 days 93% Fri 6/29/18 Tue 1/8/19

2015 5.8.2.2.1 Develop RFP 70 days 100% Fri 6/29/18 Tue 10/9/18

2016 5.8.2.2.1.1 Draft RFP 10 days 100% Fri 6/29/18 Fri 7/13/18 1999FS+11 days

2017 5.8.2.2.1.2 Revised RFP 20 days 100% Mon 7/16/18 Fri 8/10/18 2016

2018 5.8.2.2.1.3 Stakeholder Review (MCO) 10 days 100% Mon 8/13/18 Fri 8/24/18 2017

2019 5.8.2.2.1.4 USDOT Review 10 days 100% Tue 9/11/18 Mon 9/24/18 2018FS+10 days

2020 5.8.2.2.1.5 Final RFP 10 days 100% Tue 9/25/18 Tue 10/9/18 2019

2021 5.8.2.2.2 Vendor Selection 26 days 100% Wed 10/10/18 Thu 11/15/18 2020

2022 5.8.2.2.3 Vendor Recommendation 5 days 100% Fri 11/16/18 Mon 11/26/18 2021

9/11

6/15





ID Outline Number



2023 5.8.2.2.4 CINO Approval of Vendor Recommendation 2 days 100% Tue 11/27/18 Wed 11/28/18 2022

2024 5.8.2.2.5 Legislation Process 12 days 100% Thu 11/29/18 Fri 12/14/18

2025 5.8.2.2.5.1 Prepare and Submit to Fiscal 5 days 100% Thu 11/29/18 Wed 12/5/18 2023

2026 5.8.2.2.5.2 Council Passes Legislation 5 days 100% Thu 12/6/18 Wed 12/12/18 2025

2027 5.8.2.2.5.3 Mayor Approves 2 days 100% Thu 12/13/18 Fri 12/14/18 2026

2028 5.8.2.2.6 Contract Process 7 days 100% Mon 12/17/18 Wed 12/26/18

2029 5.8.2.2.6.1 Prepare Contract Documents 5 days 100% Mon 12/17/18 Fri 12/21/18 2027

2030 5.8.2.2.6.2 Review and Sign Off 2 days 100% Mon 12/24/18 Wed 12/26/18 2029

2031 5.8.2.2.7 Notice to proceed 8 days 0% Thu 12/27/18 Tue 1/8/19 2030

2032 5.8.2.3 Agile Development 90 days 0% Tue 1/8/19 Thu 5/16/19

2033 5.8.2.3.1 Kickoff 0 days 0% Tue 1/8/19 Tue 1/8/19 2031

2034 5.8.2.3.2 Release 1 40 days 0% Wed 1/9/19 Thu 3/7/19 2033

2035 5.8.2.3.3 Release 2 30 days 0% Fri 3/8/19 Thu 4/18/19 2034

2036 5.8.2.3.4 Release 3 20 days 0% Fri 4/19/19 Thu 5/16/19 2035

2037 5.8.2.4 IRB Process 47 days 47% Wed 1/9/19 Mon 3/18/19

2038 5.8.2.4.1 Engage IRB 2 days 100% Wed 1/9/19 Thu 1/10/19 2031

2039 5.8.2.4.2 Develop Participant Recruitment Plan 15 days 100% Fri 1/11/19 Fri 2/1/19 2038

2040 5.8.2.4.3 Develop and Submit Human Use Approval Request for IRB 10 days 50% Mon 2/4/19 Fri 2/15/19 2039

2041 5.8.2.4.4 IRB Review and Provide Findings (Initial) 5 days 0% Tue 2/19/19 Mon 2/25/19 2040

2042 5.8.2.4.5 Update and Submit IRB Application 10 days 0% Tue 2/26/19 Mon 3/11/19 2041

2043 5.8.2.4.6 IRB Review and Provide Findings (Revised) 5 days 0% Tue 3/12/19 Mon 3/18/19 2042

2044 5.8.2.5 Testing 130 days 0% Fri 4/19/19 Wed 10/23/19

2045 5.8.2.5.1 Participant recruitment 100 days 0% Fri 5/17/19 Tue 10/8/19 2036

2046 5.8.2.5.2 Testing and app refinement 30 days 0% Fri 4/19/19 Fri 5/31/19 2035

2047 5.8.2.5.3 Training 60 days 0% Mon 7/29/19 Wed 10/23/19 2045FF+10 days

2048 5.8.2.6 Demonstration Period 388 days 0% Fri 5/31/19 Fri 12/18/20

2049 5.8.2.6.1 Go Live 0 days 0% Fri 5/31/19 Fri 5/31/19 2036,2046

2050 5.8.2.6.2 Performance and System Monitoring (18 months) 388 days 0% Mon 6/3/19 Fri 12/18/20 2049

1/8

5/31





ID Outline Number



2051 5.8.2.6.3 Data Collection (18 months) 388 days 0% Mon 6/3/19 Fri 12/18/20 2049

2052 6 Communications and Outreach 1040 days 70% Thu 8/18/16 Wed 8/12/20

2053 6.1 Communications and Outreach Plan (Comm Plan) 872 days 93% Thu 8/18/16 Fri 12/20/19

2054 6.1.1 Draft Comm Plan 78 days 100% Thu 8/18/16 Mon 12/5/16

2055 6.1.1.1 Comm Plan Initial Draft Submitted by City of Columbus 0 days 100% Thu 8/18/16 Thu 8/18/16

2056 6.1.1.2 Review and Update Draft Comm Plan / Crisis Comm 51 days 100% Thu 8/18/16 Fri 10/28/16 2055

2057 6.1.1.3 City Review of Draft Comm / Crisis Plan 10 days 100% Mon 10/31/16 Mon 11/14/16 2056

2058 6.1.1.4 Process CoC Comments 13 days 100% Tue 11/15/16 Mon 12/5/16 2057

2059 6.1.1.5 Submit Draft Comm Plan to USDOT (Task G) 0 days 100% Mon 12/5/16 Mon 12/5/16 2058

2060 6.1.2 Final Comm Plan 794 days 89% Tue 12/6/16 Fri 12/20/19

2061 6.1.2.1 USDOT Review of Final Draft Comm Plan 10 days 100% Tue 12/6/16 Mon 12/19/16 2059

2062 6.1.2.2 Receive DOT Comments on Draft Comm Plan 26 days 100% Wed 1/4/17 Wed 2/8/17 2061

2063 6.1.2.3 Prepare Final Comm Plan 5 days 100% Fri 2/10/17 Thu 2/16/17 2062

2064 6.1.2.4 Prepare Comm Plan Comment Resolution Report (CRR) 5 days 100% Fri 2/10/17 Thu 2/16/17 2062

2065 6.1.2.5 Submit Final Comm Plan 0 days 100% Thu 2/16/17 Thu 2/16/17 2063

2066 6.1.2.6 Submit Comm Plan Comment Resolution Report 0 days 100% Thu 2/16/17 Thu 2/16/17 2064

2067 6.1.2.7 Receive Comments and Resubmit Plan (Delete V Ref) 36 days 100% Fri 2/17/17 Fri 4/7/17 2065

2068 6.1.2.8 Receive Comments from USDOT 11 days 100% Mon 3/20/17 Mon 4/3/17

2069 6.1.2.9 Send Comments to USDOT 19 days 100% Tue 4/4/17 Fri 4/28/17 2068

2070 6.1.2.10 Prep and Request USDOT Comments Clarifications 12 days 100% Mon 5/1/17 Tue 5/16/17 2069

2071 6.1.2.11 Receive USDOT Clarifications Response 30 days 100% Wed 5/17/17 Tue 6/27/17 2070

2072 6.1.2.12 Resubmit Final Comm Plan to USDOT (v3) 2 days 100% Thu 6/29/17 Fri 6/30/17 2071

2073 6.1.2.13 Receive USDOT Comments (v3) 12 days 100% Fri 6/30/17 Mon 7/17/17 2072

2074 6.1.2.14 Receive Comment Clarifications (v3) via call 5 days 100% Wed 7/19/17 Tue 7/25/17 2073

2075 6.1.2.15 Create Comm Plan (v4) 60 days 100% Wed 7/26/17 Tue 10/17/17 2074

2076 6.1.2.16 Update Communications Plan 40 days 100% Mon 8/20/18 Tue 10/16/18

2077 6.1.2.17 USDOT Review of Draft Communications Plan 10 days 100% Wed 10/17/18 Tue 10/30/18 2076

2078 6.1.2.18 Revise to Final Communications Plan 20 days 100% Wed 10/31/18 Fri 11/30/18 2077

8/18

12/5

2/16

2/16





ID Outline Number



2079 6.1.2.19 USDOT Review of Final Communications Plan 10 days 100% Mon 12/3/18 Fri 12/14/18 2078

2080 6.1.2.20 Quarterly Update #1 of Communications Plan 10 days 0% Mon 3/18/19 Fri 3/29/19 2079




2084 6.1.3 508 Compliant Documentation 119 days 100% Thu 2/9/17 Tue 7/25/17

2094 6.2 Public Relations and Marketing Material Development 451 days 100% Tue 11/15/16 Tue 8/7/18

2095 6.2.1 Communication Toolkit 413 days 100% Fri 1/6/17 Tue 8/7/18

2096 6.2.1.1 Year 1 Toolkit 167 days 100% Fri 1/6/17 Mon 8/28/17

2104 6.2.1.2 Year 2 Toolkit 246 days 100% Tue 8/29/17 Tue 8/7/18

2112 6.2.2 Brand Development 124 days 100% Tue 11/15/16 Fri 5/5/17

2120 6.3 Outreach Products 991 days 54% Mon 9/19/16 Wed 8/12/20

2121 6.3.1 Smart Columbus Video 289 days 0% Mon 6/3/19 Mon 7/27/20

2122 6.3.1.1 Develop Smart Columbus Video 20 days 0% Mon 6/3/19 Fri 6/28/19

2123 6.3.1.2 Update #1 20 days 0% Thu 12/12/19 Fri 1/10/20 2122SS+132 days

2124 6.3.1.3 Update #2 20 days 0% Mon 6/22/20 Mon 7/20/20 2123SS+132 days

2125 6.3.1.4 508 Compliant Documentation 5 days 0% Tue 7/21/20 Mon 7/27/20 2124

2126 6.3.2 Smart Columbus Website 977 days 55% Tue 11/15/16 Wed 8/12/20

2127 6.3.2.1 Website Strategy 5 days 100% Tue 11/15/16 Mon 11/21/16 2113

2128 6.3.2.2 Website Design 15 days 100% Fri 12/2/16 Thu 12/22/16 2112SS+11 days

2129 6.3.2.3 Website Design Review by City of Columbus (Task G) 5 days 100% Mon 1/9/17 Fri 1/13/17 2128

2130 6.3.2.4 Revise Design per Comments 5 days 100% Tue 1/17/17 Mon 1/23/17 2129

2131 6.3.2.5 Submittal of Final Website Design to City 0 days 100% Mon 1/23/17 Mon 1/23/17 2130

2132 6.3.2.6 City Review of Final Design 3 days 100% Tue 1/24/17 Thu 1/26/17 2131

2133 6.3.2.7 Incorporate Website Design Edits 13 days 100% Fri 1/27/17 Tue 2/14/17 2132

2134 6.3.2.8 City Final Approval 0 days 100% Tue 2/14/17 Tue 2/14/17 2133

2135 6.3.2.9 Live Website launched by City 5 days 100% Fri 3/17/17 Thu 3/23/17 2134FS+21 days

2136 6.3.2.10 Website Hosting and Maintenance by City 837 days 52% Fri 3/24/17 Wed 7/15/20 2135

1/23

2/14





ID Outline Number



2137 6.3.2.11 Website / Blog Updates 918 days 57% Mon 2/6/17 Wed 8/12/20

2138 6.3.2.11.1 Initial update (Typical cycle, 30 days after Live Website) 26 days 100% Mon 4/3/17 Mon 5/8/17

2143 6.3.2.11.2 Regular Monthly Website Update 918 days 53% Mon 2/6/17 Wed 8/12/20

2144 6.3.2.11.2.1 Regular Monthly Website Update 1 8 days 100% Mon 2/6/17 Wed 2/15/17

















2161 6.3.2.11.2.18 Regular Monthly Website Update 18 8 days 100% Mon 7/2/18 Thu 7/12/18


2163 6.3.2.11.2.20 Regular Monthly Website Update 20 8 days 100% Tue 9/4/18 Thu 9/13/18










ID Outline Number









2175 6.3.2.11.2.32 Regular Monthly Website Update 32 8 days 0% Tue 9/3/19 Thu 9/12/19












2187 6.3.3 Workshops/Conferences/Trade Shows (6/yr.) 1010 days 54% Mon 9/19/16 Fri 7/31/20

2188 6.3.3.1 Workshop/Conference/Trade Show Preparation 983 days 54% Mon 9/19/16 Fri 7/31/20

2189 6.3.3.1.1 Workshop/Conference/Trade Show Preparation 1 10 days 100% Mon 9/19/16 Fri 9/30/16


2191 6.3.3.1.3 Workshop/Conference/Trade Show Preparation 3 10 days 100% Tue 1/17/17 Mon 1/30/17










ID Outline Number





2199 6.3.3.1.11 Workshop/Conference/Trade Show Preparation 11 10 days 100% Mon 5/21/18 Mon 6/4/18



2202 6.3.3.1.14 Workshop/Conference/Trade Show Preparation 14 10 days 0% Mon 11/19/18 Tue 12/4/18






2208 6.3.3.1.20 Workshop/Conference/Trade Show Preparation 20 10 days 0% Mon 11/18/19 Tue 12/3/19





2213 6.3.3.2 Workshop/Conference/Trade Show Attendance 977 days 54% Mon 9/19/16 Thu 7/23/20

2214 6.3.3.2.1 Workshop/Conference/Trade Show Attendance 1 4 days 100% Mon 9/19/16 Thu 9/22/16


2216 6.3.3.2.3 Workshop/Conference/Trade Show Attendance 3 4 days 100% Tue 1/17/17 Fri 1/20/17













ID Outline Number





2227 6.3.3.2.14 Workshop/Conference/Trade Show Attendance 14 4 days 0% Mon 11/19/18 Mon 11/26/18











2238 6.3.4 USDOT organized webinars (4/yr.) 396 days 100% Mon 10/3/16 Mon 4/9/18

2239 6.3.4.1 Webinar Preparation 392 days 100% Mon 10/3/16 Fri 4/6/18

2240 6.3.4.1.1 Webinar Preparation 1 5 days 100% Mon 10/3/16 Fri 10/7/16

2241 6.3.4.1.2 Webinar Preparation 2 5 days 100% Tue 1/3/17 Mon 1/9/17 2240,2248

2242 6.3.4.1.3 Webinar Preparation 3 5 days 100% Mon 4/3/17 Fri 4/7/17 2241,2249





2247 6.3.4.2 Webinar Participation 387 days 100% Tue 10/11/16 Mon 4/9/18

2248 6.3.4.2.1 Webinar Participation 1 1 day 100% Tue 10/11/16 Tue 10/11/16 2240


2250 6.3.4.2.3 Webinar Participation 3 1 day 100% Mon 4/10/17 Mon 4/10/17 2242







ID Outline Number





2255 6.4 International Collaboration 287 days 100% Wed 2/1/17 Thu 3/8/18

2256 6.4.1 Prepare for International Meetings 265 days 100% Wed 2/1/17 Thu 2/8/18

2257 6.4.1.1 Prepare for International Meetings 1 6 days 100% Wed 2/1/17 Wed 2/8/17

2258 6.4.1.2 Prepare for International Meetings 2 6 days 100% Thu 2/1/18 Thu 2/8/18 2257,2263

2259 6.4.2 Attend International Meetings 263 days 100% Wed 2/15/17 Wed 2/21/18

2260 6.4.2.1 Attend International Meetings 1 5 days 100% Wed 2/15/17 Tue 2/21/17 2257

2261 6.4.2.2 Attend International Meetings 2 5 days 100% Thu 2/15/18 Wed 2/21/18 2258

2262 6.4.3 International Meeting Debrief 264 days 100% Wed 3/1/17 Thu 3/8/18

2263 6.4.3.1 International Meeting Debrief 1 6 days 100% Wed 3/1/17 Wed 3/8/17 2260

2264 6.4.3.2 International Meeting Debrief 2 6 days 100% Thu 3/1/18 Thu 3/8/18 2261






Risk Status

A summary of risks identified

The Risk log currently has 29 risks identified to varying threats to the project with three sections.

The Risk Identification section contains risk identification by categories, individual project, and

description. The Qualitative Baseline Assessment weights the risk with the probability of

occurrence, impacts to the schedule and costs, and a ranking calculated from it. Monitoring &

Control has the status and associated notes.

Risk Log

http://www.dot.gov/

Project Risk Register

Retired Active TotalLow priority: 0-19 11 19 30

Medium priority: 20-29 7 8 15High priority: 30+ 4 2 6

Total 22 29 51

No. Name Risk Group Category Project Phase

Type Description (Cause, Effect) Risk Trigger Engage

USDOTProbability of Occurrence

Impact to Cost

Impact to Schedule

On or near CP?

Rank Status Status Notes as of 12/30/18

1 Multi-Modal Trip Planning is limited to a couple services Technical Enhanced Human

Services 3 - MMTPA/CPS Design

Thre

at If at the time of deployment, COTA is the only confirmed provider. Will limit user access to services.

Confirmation of MMTPA service providers. Yes Moderate Low Low No 12

Activ

e

ADW | We have 5 providers that are ready to be a part of the system. We will continue to have discussions with additional proviers to educate them.

2 Limited FMLM providers engaged Technical Enhanced Human Services

4 - Smart Mobility Hubs Design

Thre

at If at the time of deployment, we have not confirmed FMLM service providers we will not improve existing conditions.

Submittal of demonstration site map and installation schedule

Yes Moderate Low Low No 12

Activ

e ADW | Yellow Cab, Zipcar, CoGo, and Lyft are very interested to provide services at Mobility Hubs.

3 Cannot Recruit 3000 Aftermarket Safety Device (ASD) Participants Technical Enabling

Technologies 2 - CVE Requirements

Thre

at

At conclusion of installation, less than 3000 units have been installed. Reduces amount of data collected and extends schedule

Number of signed up interested participants by the time installation begins

Yes Very Low Low Moderate No 5

Ret

ired

RJB | 1500-1800 total participants are needed with simplified scope. No longer applicable. Additional outreach will need to be coordinated with Communications Team for Q3 of 2018.

4 Media driven scope creep Organizational Outreach All All Phases

Thre

at

Media mis-interprets or misrepresents the message/real scope of the project. Creates expectation to include more scope in the project.

Media event Yes High Low Low No 16

Activ

e ANC | Coordination of all media events will be through the Communications Team to the media and thru partners to the media.

5 Media driven negative perception of project Organizational Outreach All All Phases

Thre

at

Media mis-interprets or misrepresents the scope of the project. Creates negative response and lack of participation/support by the users/public.

Media event Yes Moderate Moderate Moderate No 18

Activ

e ANC | Coordination of all media events will be through the Communications Team to the media and thru partners to the media.

6 RFID Parking Permit "system" cannot be integrated into CoC System Technical Downtown 11-Enhanced

Permit Parking Design

Thre

at

During development of requirements workshop, we identify the system is incompatible . Parking improvements/benefits not realized.

During the system requirements development phase

Yes Moderate Moderate Moderate Yes 18

Ret

ired

RJB | Project removed from program.

7 Parking permit technology Technical Downtown 11-Enhanced Permit Parking Concept

Thre

at City preference identified in ConOps approach versus technology solution specified in the application (RFID).

Technology decision during SE process Yes High Moderate Moderate No 24

Ret

ired

RJB | Project removed from program.

8 Delivery zone availability application development Usability Downtown 10-Delivery Zone

Availability Deployment

Thre

at Development of end user application not in the scope, but identified as a user need Deployment phase Yes High High Moderate Yes 28

Ret

ired RJB | INRIX is providing the

application, risk is retired. Project removed from program.

9 City not able to use designated partner Technical All All Deployment

Thre

at

City is unable to accept partner offerings. Decision on partner agreement Yes High High Moderate Yes 28

Ret

ired

MKB | City not able to use NXP. Budget increased. Risk retired.

10Wi-Fi coverage not sufficient to

improve access to educational/employment resources

Technical Enabling Technologies

2-Smart Street Lighting Design

Thre

at

During field testing, system does not meet service expectations. Access to educational/employments services not realized

SDD Yes High Moderate Low No 20

Ret

ired RJB | Not a performance measure,

risk is retired. Project removed from program.

11 Development required for OBUs & RSUs to meet requirements. Technical Enabling

Technologies All Procurement

Thre

at Off-the-shelf OBUs & RSUs do not meet requirements. Delay deployment/change in scope.

During vendor pre-qual/assessment process Yes Moderate Moderate High Yes 21

Activ

e RJB | Coordination with the CV Pilots and outreach to OBU / RSU manufacturers need to stay active throughout the life of the project.

12 CV product does not meet technical specifications. Technical Enabling

Technologies All Deployment

Thre

at Off-the-shelf application does not meet specifications. Delay deployment/change in scope.

During lab testing Yes Moderate Low High Yes 18

Activ

e

RJB | Low risk due to simplified scope. Coordination with the CV Pilots and outreach to OBU / RSU manufacturers need to stay active throughout the life of the project.

13 Development required for off-the-shelf applications to meet requirements. Technical All All Procurement

Thre

at Off-the-shelf applications do not meet requirements. Delay deployment/change in scope.

During the RFQs / Procurement process Yes High High High Yes 32

Activ

e

JMB | 1) Understand the must have requirements for each solution and convey the same clearly in RFI/RFP 2) Understand what is not off the shelf by starting procurement with an RFI to determine effort for customziation work, 3) Manage software development using Agile approach to ensure 'fail fast', thin slice delivery to enable quick pivots if needed for optimized delivery.

Risk Identification Qualitative Baseline Assessment Monitoring & Control

Page 1 of 4 1/29/2019




Total 22 29 51




Impact to Cost

Impact to Schedule

On or near CP?



14 USDOT funding priorities Schedule All All Concept

Thre

at After Administration change, funding is interrupted/ cancelled. If interrupted - delay in schedule/stop work order.

Policy change in USDOT. Yes Low Moderate Low No 10

Ret

ired

MKB | Funding is not interrupted.

15 Unforeseen procurement process duration with City Schedule All All Procurement

Thre

at Unable to shorten typical procurement process. Delayed schedule.

During the RFQs / Procurement process Yes Moderate Low High Yes 18

Activ

e

JMB | We know the city procurement cycle is 80 days. Plan for this in the project and be out in front of the process as much as possible - getting as much pre-work done as possible to reduce cycle time. Run parallel efforts wherever possible for efficiency.

16 Unforeseen procurement process duration with partners Schedule All All Procurement

Thre

at Unexpected change in partner delivery date. Delayed schedule.

When installation is scheduled to begin Yes High Low High Yes 24

Ret

ired

MKB | Procurement factored into schedule.

17 Timeframe to Install on AEP Assets Schedule Enabling Technologies 2 - CVE Deployment

Thre

at Do not have authorization to attach to AEP poles. Delayed Schedule

During deployment phase Yes High Low High Yes 24

Activ

e RJB | Early evaluation of corridors exist that do not have communication infrastructure.

18 Equipment attachment point on poles not high enough and limits coverage Technical Enabling

Technologies 2 - CVE Deployment

Thre

at Existing infrastructure cannot support additional equipment at the required height. Delayed schedule/increase cost

During deployment phase Yes Moderate Low High No 18

Activ

e RJB | Field meetings occurred for development of the Installation Plans to identify locations and height.

19 Lack of "Mobility Assistance" resources Technical Enhanced Human

Services5 - Mobility Assistance Deployment

Thre

at

Limited ability to fully test the Mobility Assistance application and application does not provide benefit to people with Cognitive Disabilities.

During field testing Yes High Low Low No 16

Ret

ired ADW | Two applications have been

tested with OSU faculty and COTA staff. Risk is mitigated.

20 Sensitive PII becomes compromised Technical OS 1 - OS Deployment

Thre

at Data privacy safeguard policies are circumvented and personally identifiable information (PII) is compromised

During deployment phase Yes Low Moderate High Yes 14

Activ

e

JMB | We will aggregage and anonymize PII information at the edge before accepting into OS. There will be algorithms written to serve as a check and balance filter to monitor for any ingestion of PII information. If PII is identified during ingestion, the data publisher will be notified and the data will not be published to the OS.

21 Legislation for the deployment of the planned autonomous shuttles Legislative Emerging

Technologies 8 - CEAV Deployment

Thre

at Legislation will likely be required for the deployment of AV on City streets

Appropriate legislation not in place prior to deployment commencing

Yes High High High Yes 32

Ret

ired

ADW | Governor's office issed an exutive order allowing AV testing.

22 Significantly more stakeholders to coordinate with than anticipated Schedule All All Concept

Thre

at

Due to the enthusiasm and interest in the Smart Columbus Program, there have been many more players to coordinate with to allow appropriate time to listen and respond to user needs.

Concept of Operation development Yes High Moderate Moderate Yes 24

Ret

ired

MKB | Risk not realized

23 Legislation for truck platooning on public streets Legislative Emerging

Technologies9 - Truck

Platooning Deployment

Thre

at Legislation may be desired for truck platooning on highways (see note). Deployment phase yes Moderate Low High Yes 18

Ret

ired

ADW | The truck platooning project is being removed from the portfolio.

24Partners: SPARC, local partner in the City’s grant application, delayed their

ground breaking developmentSchedule Emerging


Thre

at

SPARC, a committed local partner in the City’s grant application, has not yet broken ground on their development, which is the City’s proposed primary site for vehicle testing prior to deployment.

During deployment phase Yes High Moderate Low No 20

Ret

ired

MKB | The SPARC facility will not be available in time for us to use it for testing. The city is in conversations with TRC to determine if testing can occur there.

25 COTA Mobility Assistance Call Center Support Liability Organizational Enhanced Human

Services5 - Mobility Assistance Concept

Thre

at

COTA is not able to provide call center support, as it creates a "special duty" that may result in COTA being held liable for negligence related to mobility app user care.

Upon COTA legal team making a decision. Yes High Low Low No 16

Ret

ired ADW | Support center is not

supported by COTA, caregiver approach is provided by both applications. Risk is retired.

26Projects not deployed in time to

collect 12 months of performance data.

Schedule All All Deployment

Thre

at Project delays result in projects not be operational for 12 months during the 4-year grant period.

Schedule indicates projects will not be completed by the end of the grant's 3rd year.

Yes Moderate Low High Yes 18

Ret

ired MKB | Grant period may be

extended, so risk retired.

27 Delayed agreement with TRC to test vehicles Schedule Emerging


Thre

at With SPARC unavailable, we need to establish an agreement with TRC to test vehicles.

During deployment phase Yes Moderate Moderate High No 21

Activ

e MKB | Talks with TRC are ongoing. Risk downgraded.

28 Delayed definition of partner scope Schedule All All Procurement

Thre

at Unexpected/ late change in partner scope definition/ contribution. Increased costs and delayed schedule.

Notification of scope of change Yes Low Moderate Low Yes 10

Ret

ired MKB | Risk not realized

Page 2 of 4 1/29/2019




Total 22 29 51




Impact to Cost

Impact to Schedule

On or near CP?



29 Common Payment System has limited partners Technical Enhanced Human

Services 3 - MMTPA/CPS Design

Thre

at May not be able to integrate with several back office pay distribution systems.

Confirmation of CPS service providers Yes High High Moderate No 28

Activ

e ADW |Conversations with TSPs continue. National TNCs like Uber and Lyft remain the biggest challenge.

30 CV Interoperability Technical Enabling Technologies 2 - CVE Procurement

Thre

at CV vendor provides proprietary solution that is not interoperable with other vendor's products based on the latest standards

Deployment phase Yes Moderate Moderate Moderate No 18

Activ

e RJB | Appropriate procurement must be established/draft to endure CV equipment will be interoperable.

31 DSRC Onboard Equipment (OBE) Cost Enabling Technologies 2 - CVE Requirements

Thre

at

DSRC OBE vendor not willing to develop all proposed CV applications as identified by the City as part of their standard OBE pricing.

Partner agreement Yes Low High High Yes 16

Activ

e

RJB | Mitigation Strategy: With scope simplification, removed low TRL applications from consideration. May contract with vendor/3rd party to develop these applications.

32 Adding DSRC RSUs to the planned management tool Technical Enabling

Technologies 2 - CVE Deployment

Thre

at DSRC Roadside Units (RSUs) may not easily be added to the planned RSU Management tool.

Deployment phase Yes Moderate Moderate Moderate No 18

Activ

e

RJB | Mitigation Strategy: work with RSU management toll vendor to identify early in requirements phase the necessary functions that need to be included in any RSU vendor product offering.

33 Need for multiple OBE vendors Technical Enabling Technologies 2 - CVE Requirements

Thre

at Multiple OBE Vendors may be necessary to support multiple vehicle types planned for SmartColumbus deployment.

Results of requirements work Yes Moderate Moderate Moderate No 18

Activ

e RJB | Contact OBE vendors prior to procurement period to determine feasibility of meeting these requirements.

34Technology can't support proposed

CEAV routes in mixed traffic environment.

Usability Emerging Technologies 8 - CEAV Procurement

Thre

at Technology is not advanced enough for vendors to commit to supporting the proposed CEAV routes in the Easton area.

No RFP responses Yes Low Moderate High Yes 14

Activ

e ADW | Issued an RFI to vendors to assist in selecting a proposed route. Vendor input helped the city identify a feasible route.

35 Vendor unable to integrate CV into navigation system Technical Emerging

Technologies 8 - CEAV Procurement

Thre

at Vendor is unable/unwilling to integrate CV technology into the vehicle's navigation services.

Deployment phase Yes Low Low Low No 8

Activ

e

RJB | Revise City concept to de-scope or eliminate the active CV elements of the EAV. EAVs are still expected to include an aftermarket safety device for generation of outbound BSMs by the EAV.

36 Additional snow removal required along CEAV routes Cost Emerging

Technologies 8 - CEAV O&M

Thre

at

More frequent/aggressive snow removal by local maintenance crews needed once CEAV is deployed for it to operate properly.

Deployment phase Yes Moderate Low Low No 12

Activ

e

ADW | Local maintenance personnel increase frequency and/or revise method for snow removal to avoid impacting operations of CEAV by creating previously unknown obstacle (snow pile) along the route.

37 Operation and Maintenance of CEAV Contractual Emerging Technologies 8 - CEAV O&M

Thre

at Need to develop plan for O&M during pilot project with ODOT, OSU, Partnership, and COTA.

Requirements and specifications phase Yes Moderate Very High Very High No 30

Activ

e

ADW | The vendor must identify storage and charging facilities per the RFP. From the RFI responses, vendors are willing to do this; however, this is a risk to the project.

38

Finalize outreach information for COTA, Columbus (Public Safety and

Public Service), and other key stakeholders

Organizational Enabling Technologies 2 - CVE Concept

Thre

at Public Safety is not in agreement with applications for deployment. Deployment phase Yes Moderate Moderate Low No 15

Activ

e

RJB | Information was distributed to Public Safety to review with the applications and proposed number of vehicles. Meetings with Fleet for other department vehicles is ongoing.

39Developing business/cost model to

sustain the project after the life of the grant

Cost Enhanced Human Services 3 - MMTPA/CPS Concept

Thre

at Develop business/cost model to sustain the project after the life of the grant Deployment phase Yes Moderate High High No 24

Activ

e ADW | MMTPA has low ongoing costs after the grant, which makes it sustainable. The CPS proposals do offer ways to generate revenue.

40Unknown time and resources needed

to reach agreements and integrate with TSP and existing systems

Cost Enhanced Human Services 3 - MMTPA/CPS Concept

Thre

at

Project costs - unknown time and resources needed to reach agreements and integrate with TSPs and existing systems.

RFP Yes Moderate High High No 24

Activ

e ADW | Developing agreements and beginning negotiations to allow for adequate time.

41Variable costs for software

development due to emerging technologies

Cost Enhanced Human Services 3 - MMTPA/CPS Requirements

Thre

at Variable costs for software development due to emerging technologies. RFP Yes Moderate Moderate Moderate No 18

Activ

e ADW | MMTPA cost is within the budget. CPS proposals are within or above the estimated budget.

Page 3 of 4 1/29/2019




Total 22 29 51




Impact to Cost

Impact to Schedule

On or near CP?



42 Obtaining ROW/Easements/Agreements Technical Enhanced Human

Services4 - Smart Mobility

Hubs Design

Thre

at

Obtaining ROW/Easements/Agreements Design Yes Low Moderate High Yes 14

Activ

e ADW | Met with City Real Estate department. Initial process would only require agreements.

43 AbleLink agreement Contractual Enhanced Human Services

5 - Mobility Assistance Concept

Thre

at

AbleLink does not agree to contract terms Contract negotiation Yes Low Very High High Yes 18

Ret

ired

ADW | AbleLink is under contract.

44 Need IRB approval for participant recruitment plan Usability Enhanced Human

Services5 - Mobility Assistance Deployment

Thre

at Institutional Review Board must approve participate recruitment and training. Training Yes Low Low High Yes 12

Activ

e ADW | Part 1 of the IRB has been approved by the OSU IRB. Part 2 will be submitted in February.

45 Finalize agreement with OSU Contractual Enhanced Human Services

5 - Mobility Assistance Concept

Thre

at

Finalize agreement with OSU Design Yes Low Moderate Moderate No 12

Ret

ired

ADW | OSU agreement is signed.

46OSU faculty obtaining funding for

technical assistance during planning, testing, and deployment

Cost Enhanced Human Services

5 - Mobility Assistance Requirements

Thre

at OSU faculty obtaining funding for technical assistance during planning, testing, and deployment

Testing Yes Low Moderate High Yes 14

Ret

ired

ADW | OSU has a process of obtaining funding for faculty.

47Develop procurement process for

technology vendor that the Managed Care Plans can all agree to.

Usability Enhanced Human Services

6 - Prenatal Trip Assistance Procurement

Thre

at Develop procurement process for technology vendor that the Managed Care Plans can all agree to.

RFP Yes Moderate Moderate High Yes 21

Activ

e ADW | City has reached agreements with the MCOs. MCOs are negotiating with Kaizen Health.

48 Accelerate schedule Schedule Enhanced Human Services

6 - Prenatal Trip Assistance Concept

Thre

at

Inability to accelerate the schedule RFP Yes High Moderate Very High Yes 32

Ret

ired

ADW | City was able to accelerate the procurement process.

49 Peloton agreement Contractual Emerging Technologies

9 - Truck Platooning Concept

Thre

at Peloton does not want to participate in a 12 month deployment. Design Yes Very High High High No 40

Ret

ired ADW | Peloton does not want to

participate. Team will begin discussions with OEMs to determine interest in participating in a pilot.

50 Truck Platooning Project Technical Emerging Technologies

9 - Truck Platooning Concept

Thre

at

The technology is not advanced enough to deploy in a live environment. Vendors/OEMs are not will to share data from a deployment.

RFI Yes High High High Yes 32

Ret

ired

ADW | The project is being removed from the program

51 Participant Incentives for MMTPA, MAPCD, CVE, PTA Cost All All Deployment

Thre

at Projects will need to secure funds for monetary and non-monetary incentives to pilot participants.

Deployment phase No Moderate High High Yes 24

Activ

e ADW | Need to compile list of all incentive asks and provide to leadership.

Page 4 of 4 1/29/2019


Issues/Concerns/ Other See note in the risk section.

http://www.dot.gov/

Download - Smart Columbus Quarterly Progress Report...Ryan Bollo Project Manager 258.50 3111.00 Randy Bowman Deputy Program Manager 0.00 1516.00 Brandi Braun Communications 134.00 1475.00 Aparna

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