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cloudfastpath.com Extolling the virtues of migration to the cloud has become so common, some might consider it a cliché by now, the enterprise equivalent of your doctor telling you that milk strengthens bones can carrots are good for your eyes. Despite this, however, it seems like some organizations are still hesitant to ditch their file servers, comfortable neglecting the benefits of cloud platforms based on a sense of security in their old ways. At its most basic, the argument for cloud-based platforms and against file servers is pretty simple: physical servers are expensive; physical servers demand investing in a number of addition technologies like VPNs, which are themselves a pain; physical servers are woefully unsecure. Dropbox Business – Modern Collaboration for Teams For, as much as Dropbox for Business is dedicated to serving the needs of any organization, it’s not looking to do so with a passive one-size-fits-all model. In all areas where it matters, this is a platform that wants to be Dropbox for your business: an enterprise grade solution that evolves and adapts alongside your organization and its challenges, not just a bundle of features and functionalities that a customer must struggle to make sense and use of to justify the migration. With this in mind, Dropbox for Business has worked to provide one of the best cloud solution platforms on the market, combining tried and true functionalities with brand new innovations, all of which serve as a stellar replacement for the rickety, unsecure tech of on-premises storage. A Quick History File-sharing is nothing new, but that doesn’t mean that Dropbox is simply resting on the accomplishments of the past. Since FTP debuted in 1985, technologies dedicated to helping users communicate and share data have sprung up in all different forms. Appearing in 2007, Dropbox has had over a decade to tweak and perfect its model and potential, drawing on the innovations of the past, while constantly staying up to speed on the advances of the present. Dropbox for Business is the next stage of this mission. Dropbox for Business doesn’t limit itself to file transfers and storage, but also strives to be the best collaboration platform for teams, who need a structure that supports all aspects of collaboration both large and small. It’s why Dropbox for Business isn’t just about helping you store your files, it’s also looking to help optimize how you use them. It’s why Dropbox for Business presents customers with a UI that’s comprehensible and efficient for every department—IT, marketing, sales, finance—with minimal training. Dropbox Business’ Core Features Spell the End of the On-premises File Server

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Page 1: Dropbox Business Core Features Spell the End of the On

cloudfastpath.com

Extollingthevirtuesofmigrationtothecloudhasbecomesocommon,somemightconsideritaclichébynow,theenterpriseequivalentofyourdoctortellingyouthatmilkstrengthensbonescancarrotsaregoodforyoureyes.Despitethis,however,itseemslikesomeorganizationsarestillhesitanttoditchtheirfileservers,comfortableneglectingthebenefitsofcloudplatformsbasedonasenseofsecurityintheiroldways.

Atitsmostbasic,theargumentforcloud-basedplatformsandagainstfileserversisprettysimple:physicalserversareexpensive;physicalserversdemandinvestinginanumberofadditiontechnologieslikeVPNs,whicharethemselvesapain;physicalserversarewoefullyunsecure.

DropboxBusiness–ModernCollaborationforTeams

For,asmuchasDropboxforBusinessisdedicatedtoservingtheneedsofanyorganization,it’snotlookingtodosowithapassiveone-size-fits-allmodel.Inallareaswhereitmatters,thisisaplatformthatwantstobeDropboxforyourbusiness:anenterprisegradesolutionthatevolvesandadaptsalongsideyourorganizationanditschallenges,notjustabundleoffeaturesandfunctionalitiesthatacustomermuststruggletomakesenseanduseoftojustifythemigration.

Withthisinmind,DropboxforBusinesshasworkedtoprovideoneofthebestcloudsolutionplatformsonthemarket,combiningtriedandtruefunctionalitieswithbrandnewinnovations,allofwhichserveasastellarreplacementfortherickety,unsecuretechofon-premisesstorage.

AQuickHistory

File-sharingisnothingnew,butthatdoesn’tmeanthatDropboxissimplyrestingontheaccomplishmentsofthepast.SinceFTPdebutedin1985,technologiesdedicatedtohelpinguserscommunicateandsharedatahavesprungupinalldifferentforms.Appearingin2007,Dropboxhashadoveradecadetotweakandperfectitsmodelandpotential,drawingontheinnovationsofthepast,whileconstantlystayinguptospeedontheadvancesofthepresent.

DropboxforBusinessisthenextstageofthismission.DropboxforBusinessdoesn’tlimititselftofiletransfersandstorage,butalsostrivestobethebestcollaborationplatformforteams,whoneedastructurethatsupportsallaspectsofcollaborationbothlargeandsmall.It’swhyDropboxforBusinessisn’tjustabouthelpingyoustoreyourfiles,it’salsolookingtohelpoptimizehowyouusethem.It’swhyDropboxforBusinesspresentscustomerswithaUIthat’scomprehensibleandefficientforeverydepartment—IT,marketing,sales,finance—withminimaltraining.

Dropbox Business’ Core Features Spell the End of the On-premises File Server

Page 2: Dropbox Business Core Features Spell the End of the On

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Withtop-notchreliability,DropboxforBusinessprovidesuserswithamulti-facetednetworkofsupport,accessiblebyemail,phone,orchat.Evenwith500millionregisteredusersin190countries,workingin20supportedlanguages,Dropboxisnotlookingtoslowdown.WithanIPOonthehorizon,Dropboxispoisedtoremainonthefrontlinesofcollaboration,expandingitsalreadyimposingprofileintheindustry,andcontinuingtodevelopnewwaystoevolvetheexperienceofthecloud.

WhatareSomeoftheBestBenefitsofDropbox?

DropboxforBusinessoffersaseamless,easy-to-usedashboardthatprovidesuserswithall-encompassingaccesstotheplatform,andnolimitsonfilesize.Dropboxisalsocompatiblewithahostofdifferentoperatingsystems--includingMac,Windows,Linux—andnumerousdevices—suchasAndroid,KindleFire,WindowsPhone,andiOS.Thislevelofcompatibilityisfarfromuniversalamongcloudplatforms,andallowsunprecedentedlevelsofcollaborationforteams,especiallythosewhohavemembersworkingremotely..

Inadditiontoitsunprecedentedcompatibilityoptions,DropboxforBusinessalsohoststopofthelinesyncperformance.Infact,accordingtoIDC,aleadingindustryanalyst,Dropbox’ssynctechnologyhas“byfar,thefastestupdateperformance”whencomparedtoindustrypower-playerssuchasMicrosoft’sOneDrive,GoogleDrive,Box,andEgnyte.Inthesamereport,IDCconcludedthatDropboxoffersthefastestuploadanddownloadspeedsforlargefiles“byasignificantmargin,”puttingDropboxwellaheadofthecompetition.

Forbusinessesintheprocessofevolvingandgrowing,thismeansDropboxprovidesasignificantadvantage.TheabilitytokeepfilesandfoldersupdatedwheneverchangesaremadebecomessoeasyastobesecondnaturewiththeDropboxforBusinessplatform,meaningyourteamswillneverfindthemselveswonderingwherethelatestdraftsornewestupdatestotheirprojectsare.

Theseadvantagesdon’tevenbegintotouchontheadaptabilityofDropbox’stools,whicharenotonlyextensive,buthighlycustomizable.Withthousandsofintegratedappsatyourfingertips,yourorganizationcanbuildaplatformthatwillbestsuittheirdemands.There’snounnecessaryfluff,andnoneedtocontendwithfeaturesthatdon’tfityourbusinessprofile.

Ontopofallofthis,DropboxforBusinessisdesignedtobecost-efficient,withapaybackperiodofjusttwomonths.Factoringintimesavedonstaff,on-premisesstorage,andgainsinproductivityanorganizationwith35to2,000employeessaves,onaverage,$368,200overfiveyearswithDropboxforBusiness.

HowDoesDropboxReplaceOn-premisesServerFunctionality?

Indesigningandadvancingtheircloudservices,DropboxforBusinesshastheseveryconcernsinmind.Ratherthandevisingsolutionsthatsimplydothebareminimumtoaddresstheweaknessesoffileservers,Dropboxhascreatedaplatformthatbothdoesawaywiththehazardsofon-premisesstorageandofferssolutionsthatmakecustomersquestionwhytheystuckwiththosetowersofserversaslongastheydid.

WithtoolslikeSmartSync,TeamFolders,andTeamSpaces,DropboxforBusinessmorethandemonstrateswhyon-premisesserversareathingofthepast,andwhyitpaystoinvestinacloudplatformthatcaterstotheneedsofitscustomers.

Page 3: Dropbox Business Core Features Spell the End of the On

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SmartSync

SmartSyncisakeyfeatureforthoselookingtodecommissiontheirservers,andoneofthebestargumentsforDropbox,specifically,asthealternative.SmartSyncallowsuserstobrowseandaccesslargefileswithouttakingupspaceontheirharddrives,extendingthebenefitsofwidespreadfileandfolderaccessacrossanentireorganization.

Inthepast,largefilesincomplicatedfolderhierarchieswithbyzantinepermissionswereinaccessibleviathecloud,leavinguserseffectivelychainedtotheirofficedeviceswhenitcametimetoworkonthem.WithSmartSync,however,thesefilescanbeaccessedasiftheyweremountedontoauser’sdevice,openingupahostofnewpossibilitiesforcollaboration,andensuringthatteamprojectsarenotbeholdentothelocationofthoseworkingonthem.

ThebenefitsofSmartSyncaren’tlimitedtousers,however.Becausetheselargefilesarestorableentirelywithinthecloud,ITnolongerhastoworryaboutthecostoftheserverspaceitusedtotaketohousethem,orthecomplicationsthatwouldcomeiftheseserversencounteredtechnicaldifficulties.Thatcutsdownontimeandmoneyforbothstorageandsupport,promisingthatITnowhasonelessproblemtoanticipateandsweatover.

TeamFolders

Ofcourse,SmartSyncisn’ttheonlytrickupDropboxforBusiness’sleeve.WithTeamFolders,Dropboxcontinuestoelevateitscommitmenttocollaboration,providingteamswithasystemthatmakescomplicatedfolderstructureunnecessary,andguaranteeseasyaccessbymultiplepartiestoessentialdocuments.

Furthermore,TeamFoldersallowsadminstobetterdelegatemanagementandmonitoring,providingthemwithoptionstoviewandcontrolwhohasaccesstodifferentfiles,thusheighteningbothorganizationandsecurityforsensitivedata.Adminscanalsodelegatetheabilitytocreategroupstouserswhoareworkingonvariousfiles,ensuringthatteamprojectsdon’tfallintochaosifmembersaren’timmediatelyintouchwithanadmin.

ThecentralhubofTeamFolders,inshort,isdesignedtoprovidecollaboratorswithallthetoolstheyneedtoembarkonlarge-scaleprojectsinatimelyandstructuredmanner.Ratherthanworryingaboutthelocationofimportantinformation,orwhoisinpossessionofwhatportionofaproject,Foldersallowsteammemberstoputtheirenergyintotheimportantthings:creatingthebestworktheycan.

TeamSpaces

TeamSpacesistheperfectcomplementtoDropbox’sTeamFolderscapability,providingextraorganizationandsecurityforusersandadminsalike.AsopposedtohavingtonavigatemultipleindividualDropboxaccountswithaccesstothesamefolders,Spacesputsalloftheseaccountsunderoneroof,allowingadminstonavigatebetweenusersaseasilyastheydobetweenfiles.

Page 4: Dropbox Business Core Features Spell the End of the On

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ThemostpowerfulfeatureofTeamSpacesistheabilitytohavenestedsharingandpermissions.Thismeansthatasubdirectorycanberestrictedtothosewithaccesstotheparent,orasubfoldercanbesharedwithoutgivingaccesstootheritemsinthedirectory.

Inaddition,Dropboxadminscannowassigntieredadministrativerolestootheradmins.Thishelpsdelegatecertaintypesoftaskssuchasprovisioning,usermanagement,andassigningpermissions.

Thisorganizationalarchitectureprovidesteamswithacentrallocationandsharinginterfacethatallowsthemtostayonthesamepage.Italsoensuresthatadminsareempoweredtoengagewithteamsworkingonlargeprojectseasily,andinstallsextrameasuresofsecurityandcommunicationforthoseworkingacrossmultipledepartments.

Combined,thesethreefeaturesdomorethananentireforestofserverswithregardstosecurity,organization,andstorage.Cuttingdownoncostandconfusion,DropboxforBusinessoffersusersaslateoftoolsthatnotonlyreplacetheneedforon-premisesservers,buttravelmilesbeyondtheminfunctionality.Aswithallitsotherfeatures,Sync,Folders,andSpacesrepresentDropboxtakingcloudsolutionstothenextlevel,andofferinguserstheverybestoptionstocreatetheverybestwork.


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