e-reception manual.pdf · approach, may reduce 3 to 4 counters in reception areas, implies in...

Menzies Aviation India (P) LtdE‐Reception V1‐12B‐1.1

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E-Reception


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Table of Contents

1. Introduction 3 2. Prerequisites requirement 3 3. About this user guide 3 4. Modules 4

4.1 Login 4 4.2 Accounts 5

4.2.I) Recharge PDA 5 4.2.II) PDA Statements 5

4.3 Export 7 4.3.I) Online VCT 7 4.3.II) Create New Vehicle 7 4.3.III) SB Entries 8

4.3.III.a) VCT SB List 8 4.3.III.b) Add Shipping Bill to VCT ISN 9 4.3.III.c) Add SB Details 11

4.4 SB Payment 14 4.5 Complete VCT 16 4.6 SB Invoice 18 4.7 Generate VCT 20 4.8 Import 21

4.8. I) Examination Ticket 21 4.8. I.a) Get HAWB List 23 4.8. II.b) Get Shipment Info 24 4.8. III.c) Generate Examination Ticket 24

4.9 Change Password 27 4.10 Logout 28


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1. Introduction

To provide online Export VCT, Import Examination Ticket and Accounts statement, to minimize the Agents line up before counters, also to scale down the waiting time of agents for VCT's, Examination tickets and accounts statement and PDA Available balance for their further shipment clearance, as a value added service to customers. Also moving way forward in this approach, may reduce 3 to 4 counters in reception areas, implies in Printing cost and stationary as well.

Note: Also to be incompliance with regulatory authorities directions. Ministry of Civil Aviation is continuously monitoring and directing to send the implementation status report.

2. Prerequisites requirements Communication lines

• 1MBPS-Internet line(Minimum) Operating system

• Windows XP/Vista

Hardware • P4 or Above Processor, with 1GB RAM PC • Decent trouble free laser jet printer

Browser

• Microsoft Internet Explorer 5 and above

With latest JAVA installed

3. About this user guide

This user guide will help you to process E-reception step by step. 1. Log onto E-reception web application by username and password provided by HMACPL. 2. AGENT should have existing PDA ( Pre Deposit Account) with HMACPL, from which invoice charges are debit 3. Generate online Export VCT after paying necessary charges from AGENTS PDA. 4. Generate import Examination ticket. 5. View available balance in PDA. 6. Generate Monthly statement –HTML (for last 31days, number days will be reviewed based on system performance).


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Modules

4.1 Login

Login Module: Is to Authenticates the user based on the User Name and Password.

User Submits the Username and password that provided by the Authorities. If user is invalid, Index page will be loaded.

If Login is successful, page will navigate to main menu (Homepage.html).


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4.2 Accounts

4.2. i) Recharge PDA

4.2.ii) PDA Statements

On click of PDAStatement link of homepage. Page navigates to ‘PDAStatements’.

Enter ‘From’ and ‘To’ date for getting one month transaction statement details. Selected date difference should not be more than 32 days.

Once selected dates are valid i.e difference is less than 32 days, click on ‘GetStatement’ button, Prepay Statement is loaded on new window as shown in below figure.


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4.3 Export

4.3. I) Online VCT

4.3. II) Create new Vehicle.

Click on Add Vehicle Button to register new vehicle. Page navigates to “Add new Vehicle” Form.

To add new vehicle enter Vehicle Registration No, Driver ID, Driver Name and click on ‘Save’ Button.


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On click of save button, page navigates to ‘Vehicle’ details.

4.3. III) SB Details

4.3. III.a) VCT List

Once the data is saved without any error, vehicle page will show the List of Vehicle with Vehicle VCT ISN Number and also the status of the Vehicle completed (‘N’ NO or ’Y’ YES) as shown in the picture below.


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4.3. III.b) Add Shipping Bill to VCT ISN.

Select the VCT ISN to which you want to add “Shipping bill”, it navigates to ‘SBEntries’ Screen.

Note: Please Select the VCT ISN where ‘Complete’ Status is ’N’.

This screen show the empty SB List if there is no SB Entries is add to the selected VCT ISN.

To Add New Shipping Bill, Enter SB No, SB Date and Click On Add SB Button, now System Checks for Valid Shipping Bill.

If not a valid SB then it returns an Error Message “SB Does not exist - Please Check the SB number and Date”.

Else if already the Shipping is add then returns Error “Shipping Bill Already Updated, please Try with new Shipping bill”.


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If selected date is greater than 6 days from current date then following error message will be displayed.

Else if valid Shipping Bill then navigates to “AddSBDetails” Form with customs messages. As shown in picture below.


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4.3.III.c) Add SB Details

Enter all mandatory fields.

Chargeable weight should be greater than equal to Exp gross weight, else error message will be displayed.


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Examination pieces should be less than or equal to Exp pieces, else error message will be displayed.

Enter all the fields and click on “Save” button. Page will navigate to ‘PaySB.html’.


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4.4 SB Payment

Once shipping bill is successful, page will navigate to ‘PaySB’ for payment. Choose either Agent or Exporter for making payment.

If payment is not completed i.e in any case if you click ‘cancel’ button then page is navigated to ‘SBEntries’ and you can complete the transaction by clicking on link called ‘Make Payment’.


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On click of ‘Make Payment’ link of SBEntries page, ’PaySB’ page is loaded to make payment.

Make payment by selecting ‘Agent’ or ‘Exporter’ radio button depend on user and click on “Pay” button. On successful Payment, page navigates to SBEntries page.


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4.5 Complete VCT

Click on ‘Make Payment’ link.

On click of ‘make Payment’ link alert message pop’s up saying ‘payment Done…Thank you’.


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Once payment is done for all shipping bill, click on ‘Complete VCT’ Button. So it closes the Vehicle and Generate Vehicle Control Ticket (VCT).

Once shipping bill is completed status of VCT ISN changes to ‘Y’ then click on the Vehicle ISN to print the VCT.


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4.6 SB Invoice

On click of Pay button of ‘PaySB’, page will navigate to ‘SBEntries’, changing the status of ‘Make Payment’ to ‘Print invoice’.

On click of ‘Print Invoice’ link, new window will appear generating Invoice, as shown in below figure


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4.7 Generate VCT

Please select VCT ISN who’s status is ‘Y’ to generate “Export VCT” to generate VCT.


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4.8 Import

4.8.I) Examination Ticket

On click of ‘Examination Ticket’ Link of home page below screen will appears.

Master airway bill (MAWB) is mandatory, if MAWB number is empty or single or two digits and you are trying to access HAWB number, error message will be displayed.


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If there is no MAWB serial number, error message will be displayed.

If MAWB serial number is less than 8 digits, then following error message will be displayed.


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4.8.I.a) Get HAWB List

If user is agent, master airway bill (MAWB) contain one or more house airway bill (HAWB).

MAWB_INFO service is called & HAWB are loaded into dropdown box of HAWB.

If user is Exporter i.e. direct shipment, master airway bill does not contain HAWB then directly SHIPMENT_INFO service will be called, fetching shipment information.


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4.8.II.b) Get Shipment Info

On selection of HAWB number, SHIPMENT_INFO service will be called internally retrieving Shipment information.

4.8.II.c) Generate Examination Ticket

Now enter Examination pieces, Entered Examination pieces should not be less then Total Pieces.

A). If examination pieces is greater than total pieces and trying to generate Examination ticket following error message will be displayed.


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B) If examination pieces is less than or equal to Total Pieces, then verify if Boe number is present or not.

B.i) If BOE Number is not present, Examination Ticket will not be generated and should check for AWB number before processing.

B.ii) If BOE Number present, AWB process successfully & Examination Ticket will be generated for the first time in following format.


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User should save the generated Examination ticket in particular folder with ISN name, so it will be helpful in future.

If examination ticket is not saved, then User can go for reprinting Examination ticket with MAWB number, but pieces & creation time will not be shown in reprinted Examination ticket..


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4.9 Change Password

On click of “Change password” tab in top menu bar, following page retrieved.

Enter new password and old password and click on “save” button, now your password is successfully changed and you can login with new password for confirmation.


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4.10 Logout

On click of “Logout” tab of top menu bar, index page is retrieved successfully logging out.

NOTE: Don’t click back button once you logout. Login once again and process.

e-reception manual.pdf · approach, may reduce 3 to 4 counters in reception areas, implies in...

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