EARN CREDIT HOURS

EMPLOYEE May 2, 2009

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Employee As the employee, you are responsible for:

keeping supervisors informed about your time, attendance, and leave, as well as for ensuring you have approval to earn credit hours;

submitting a Request for Flexible Work Schedule form at the beginning of each calendar year to your timekeeper;

planning, requesting, and obtaining written approval to earn credit hours in advance;

recording credit hours earned in the Integrated Time and Attendance System (ITAS) by signing in and out;

tracking credit hours earned by keeping a personal record; and

verifying the accuracy of your earning and leave statements and reporting errors and omissions.

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Credit Hour Requirements Employees who want to earn credit hours should:

review the OTT Alternative Work Schedule (AWS) Policy;

complete and submit a Request for Flexible Work Schedule form at the beginning of each calendar year to your timekeeper;

obtain advanced written (via memo or email) approval from your first line supervisor each time you would like to earn credit hours;

sign in and out of the ITAS system each day you are earning credit hours;

track credit hours earned by keeping a personal record (e.g., log, emails, etc.); and

verify the accuracy of your earning and leave statements and reporting errors and omissions.

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Earning Credit Hours An employee can only earn up to 24 credit hours per pay period, and only 24 credit hours can be carried over from the previous pay period. Any credit hours earned in excess of 24 hours, will not be credited to the employee.

Employees must be on a Flexible Work Schedule to earn credit hours.Employees who have unused credit hours and are retiring from theNIH or leaving the NIH, will receive a check for any credit hour notused up to a maximum of 24 credit hours.

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Request for Flexible Work Schedule FormThe employee must complete a Request for Flexible Work Schedule

form. The employee must verify:

the form is completed each calendar year before a credit hour account can be created or renewed; that all sections of the form are completed and signed by the employee’s first line supervisor; that the form has been submitted to your timekeeper before receiving approval to earn credit hours from your supervisor; and that a copy of this form is retained in your own personal records.

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Written ApprovalIn addition to the Request for Flexible Work Schedule form, the

employeeshould receive written notification from the first line supervisor eachtime the employee wants to earn credit hours for a specific timeperiod or assignment. Written approval can be a signed memo oremail.

The written approval must contain:

the first and last name of the employee;

the employee’s tour of duty;

the name of the project, assignment, or reason for earning credit hours; and

the period of time (e.g. pay period 1, May-June, every Monday, etc.) an employee can earn credit hours.

Signing In & Out

TIMEKEEPER APRIL 30, 2009

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Logging InFind the NIH Portal and enter your user name and password.Click the button.Log in

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Logging InAfter successfully logging into the NIH Portal, find the ITAS LaunchPad or link and click on Launch ITAS.

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Signing InEmployees are REQUIRED to sign in and out at the beginning and endof the work day they intend to earn credit hours on.

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Signing InClick on Sign In on the left side of the screen.

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Signing InThe time will automatically populate in the Time box for you. Clickthe button. You should NEVER change the time in the Time box. You may choose to enter the name of the project or assignment,or reason for earning credit hours in the Explanation box.

OK

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Signing InAfter clicking OK, you will see a confirmation stating “Sign-inSuccessful.” Click the button and log out of ITAS. OK

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Signing OutEmployees are REQUIRED to sign in and out at the beginning and endof the work day they intend to earn credit hours on.

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Signing OutClick on Sign Out on the left side of the screen.

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Signing OutThe time will automatically populate in the Time box for you. Clickthe button and log out of ITAS. You should NEVER change thetime in the Time box.

OK

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Signing OutAfter clicking the button, ITAS will calculate how many credit

hours you’ve earned. In the example below, the employee has earned 2.5 hours.

OK

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Signing OutScroll down and find the Credit Hours Earned row. Enter the numberof credit hours earned in the Earned Hours column. Then click the

button. OK

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Signing OutAfter clicking OK, you will see a confirmation stating “Sign-OutSuccessful.” Click the button and log out of ITAS.OK