election procedures edayjudge july2020runoff day...election day judges july 14, 2020, primary runoff...

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Elections TrainingElection Day JudgesElections TrainingElection Day JudgesJuly 14, 2020, Primary Runoff Election

Elections TrainingElection Day Judges

Part 1:Election Procedures

Part 2:Americans withDisabilities Act

Election Procedures

What’s New for This Election

Primary Runoff Rules

Health & Safety Precautions

Checklists on ePollBook

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Election Procedures

What’s New for This Election

New setup for DAUs

Additions to BallotCall Max

Closing procedure

Election Procedures

Responsibilities of Judges

Priorities Opening the Polls

Cancelling Check-in/ Requalifying Voter

Provisional Voter Paperwork

Elections Division Mission Statement

The mission of the Harris County Clerk Elections Division is to conduct free and fair elections, uniformly execute elections according to statutes, and provide accurate and timely election results.

We firmly believe it is our duty to treat every voter with respect and dignity. We create polling locations that provide a “safe haven” for voters so they may exercise their right to vote in a non-intimidating, supportive environment.

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Elections Division Mission Statement

We believe in making all polling places fully accessible and seek community input to assure that accessibility.

Most importantly, we believe that all voters have the right to cast their ballot independently and in secret. To meet this mission, we pledge our continuing efforts and resources.

Current Election: Primary Runoff

Election Day: July 14, 2020

Early Voting: Monday, June 29 –Friday, July 10, 2020

Current Election: Primary Runoff

July 14, 2020Voting Hours:

7:00 a.m. to 7:00 p.m.

Staff Hours:

6:00 a.m. until dismissed

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What’s NewPrimary Runoff Election

Primary Runoff ElectionAs a continuation of the March Primary Election, the July Primary Runoff Election has the same rules as the primary.

Primary Runoff ElectionMajor differences between primary and runoff:

1. The voter must vote in the same party they voted in originally.

2. If an individual did not vote in the primary, they can vote in either party during the runoff.

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Primary Runoff Election

KEEP CALM

AND

SHOWRESPECT


If the voter believes that the information in the ePollBook is wrong:

Vote Provisional Ballot

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The Texas Election Code (§§162.012, 162.013) dictates that once a voter has “affiliated” with one party, the voter must continue with that party throughout the primary process, including the runoff.

What’s NewCOVID-19

COVID-19Polling locations will be set up to

maintain social distancing and protect

the health of voters and poll workers.

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COVID-19: Protecting Voters & Poll Workers

•Providing and requiring face masks for all poll workers.

•Providing face shields for all workers

•Providing sneeze guards for qualifying tables.

•Requiring temperature checks for workers


•Providing hand sanitizer for both voters and workers.

•Offering face masks and gloves to voters.

•Providing sanitizer for ePollBooksand eSlates.

•Setting up eSlate booths at least six feet apart

•Marking six-foot intervals for voters

•Keeping distance from other election workers


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Have you tested positive (or awaiting test results) for COVID-19 or knowingly had direct exposure to anyone that has tested positive for COVID-19 in the past 14 days?

Do you currently have a fever greater than 100.4 degrees Fahrenheit, a cough, shortness of breath, trouble breathing, or any respiratory symptoms?

Have you have any of the above symptoms within the last 14 days?

Have you traveled outside the United States within the last 14 days?


If poll worker answers yes or has greater than 100.4 degrees:

•Call Judges line: 713-755-1617

•Call Public Health Task Force Employee Hotline: 713-274-3880


•Poll workers will be provided with face masks and face shields

•Wash hands or use alcohol-based sanitizer, both priorto putting on masks or glovesand after taking them off.

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•Ensure your mask covers nose and mouth

•Mark your face shield for identification

•Do not share face shields

•Each location will have a sanitizing station for voters



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•Each location is different.

•Apply the requirements in the best way possible for your location.

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•Set up eSlatebooths six feet apart.


•Utilize additional space


•Cords should run outside the voter access route


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•Anticipated increase in curbside voting


Use gaffer tape (found in your supplies) to mark floors for social distancing.


•Mark line 12” in front of table to remind voters to provide a little space.


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COVID-19

Mark six-foot intervals with a large “X”

X12”

•Mark Xs and signs to designate 6 ft intervals out to the 100 ft mark.


•Welcome Voter

•Provide ID Requirements

•Notify that electronic devices cannot be used in voting area

•Encourage Masks


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•When providing masks or gloves to voters, minimize contamination

Regardless of whether a voter is or is not wearing a mask, if the individual is an eligible voter, they must be allowed to vote.


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•Direct voters to the sanitizing station and to the next available X in line.


X

X6 ft

•Sneeze guards are provided.

•Poll workers will wipe the eSlate machines and tablesevery two hours.


List A

(1) Texas Driver License issued by the Department of Public Safety

(2) Texas Election Identification Certificate issued by DPS

(3) Texas Personal Identification Card issued by DPS

(4) Texas Handgun License issued by DPS

(5) United States Military Identification Card containing the person’s photograph

(6) United States Citizenship Certificate containing the person’s photograph

(7) United States Passport (book or card).

Acceptable Forms of Identification

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•The Qualifying Clerk should not specifically ask for a Texas driver’s license or Texas ID.

•When you ask for those specifically, it can imply that those are the only options to vote.


•Instruct the voter to hold their ID so that you can see the type of ID

•Ask them to place on the ePollBook stand


• Ask the voter to move their mask so that you can confirm ID

Processing Voters

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A transgender person’s gender identity is different than the gender that was recorded on their birth certificate.

Transgender Voters

As long as the relevant voter —name — data matches one of the acceptable forms of ID, the voter has the right to vote.

Transgender Voters

Scan/Search Process

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Scan/Search Process

Scan/Search Process

Signature

• The JBC Clerk will instruct the voter to use a finger cover to sign and use eSlate

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Scan the Bar Code

Hand the voter:

•Access Code

• Individually wrapped sanitizing wipe for the eSlate machine

•Finger cot to use with the eSlate

• “I Voted” sticker

Health & Safety

•As the voter leaves, they can use the touch-free hand sanitizing station on the way out & dispose of used PPEs

•Poll workers will wipe the eSlate machines and tables every two hours.

Health & Safety

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•Wearing PPEs are for your safety and protection

•All poll workers must keep masks on at all times in the voting area.

Health & Safety

•Pay close attention to how your clerks are doing.

•Rotate duties throughout the day

Health & Safety

High School Techs

Wait Times

Staff Support

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•See Poll Watcher Handbook in your supplies

•Poll Watchers can be urged to wear a face mask and practice social distancing, but not required

Poll Watchers

QUESTIONS

•At the end of Election Day, after you have closed the polls and turned off

the iPads, leave one iPad powered on and keep it with you outside the case.

Closing

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Checklists

All checklists on ePollBook.

Checklists

Setting up Disabled Access Units (DAUs)

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“If a voter is physically unable to enter the polling place without personal assistance or likelihood of injuring the voter’s health …” the voter is eligible for curbside voting.

Setting up DAUs

Setting up DAUs

Setting up DAUs

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BallotCall Max

Notification System

BallotCall Max

Adding a weight:

BallotCall Max

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Your Responsibilities as Election Judges

Presiding JudgeResponsible for everything that happens in the

polling location.

All clerks and Alternate Judge should follow the directions of the PJ, regardless of party affiliation

Alternate JudgeServes as a back-up to the Presiding Judge

Will serve as Presiding Judge during the PJ’s absence

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Both Presiding & Alternate JudgesEnsure the Texas election law is being

followed and that polling location is running smoothly

Process provisional voters and voters completing RID form

Set up table so easy to scan room and address issues

Opening the Polls

Opening the Polls

HIGHEST PRIORITY:Polls must be open and

ready to process voters

by 7:00 a.m.

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Opening the Polls

Always have emergency contact

numbers with you:

Judges’ line

All contact numbers for location.

Contact numbers for other workers

QUESTIONS


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•Choose the LIST OF RECENT VOTERS button.


•Select the correct voter’s name by tapping on the red “X” on the far right.


•After you enter the Admin password again, the “Active Status…” message will appear.

•Select “OK”

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•When you first look up the voter, if the red X is not displayed, call the Judges’ line at 713-755-1617 for the voter to be cleared.

Provisional Ballots

Provisional Ballots

•If you cannot find a registered voter on the ePollbook, the voter will have to vote a provisional ballot.

•To process a provisional ballot, the judge will use a manual process on the JBC.

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Provisional Ballots

Call Judges’ Line

713-755-1617

for registration status and to get the Precinct Number and Ballot Style code

Provisional Ballots

SRD 001

0002‐12

Provisional Ballots

SRD 001

0002‐12

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Provisional Ballots

Provisional Ballots

Provisional Ballots

•Select “Provisional”

•Select “Yes”

•Select “Print”

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Provisional Ballots• Write the Ballot Code number from

the Ballot Stub on the Affidavit of Provisional Voter

• Have voter print and sign name

• Tear off the top portion that includes the access code

• Place the signed Provisional Ballot Stub in the Affidavit envelope & seal

QUESTIONS

Election Procedures TrainingJuly 14, 2020 Primary Runoff Election

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Americans with Disabilities Act Training

July 14, 2020 Primary Runoff Election

election procedures edayjudge july2020runoff day...election day judges july 14, 2020, primary runoff...

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