2 Excel 2007®Business and Personal Finances

What are the different ways you can create and display your Excel 2007 files?

2 Lesson 5: Manage Workbooks

In Microsoft Excel 2007, you can create worksheets using templates, print your data to display it, and make your worksheet into a Web page.

2 Lesson 5: Manage Workbooks

Use a templateOrganize worksheetsSplit, freeze, hide, and arrange workbooksSave and preview worksheets as Web

pagesSet up pages for printingRename folders and convert files to

different formats

Lesson 5 Objectives:

2To create workbooks that complete specific tasks, use a template.

Lesson 5: Manage Workbooks

Excel comes with common templates such as invoices, sales and expense reports, and budgets that contain useful formulas and preset formatting.

You can also download templates online from Microsoft Office Online.

2 Lesson 5: Manage Workbooks

If you need to add more information to a workbook, such as additional weeks to a time card…

If you no longer need a particular worksheet, delete it.

Insert a new worksheet.

2To change the order of worksheets, use the Organize Sheets command or drag them to the desired location.

Lesson 5: Manage Workbooks

Excel allows you to arrange worksheets in the order most logical to you.

2To navigate through a large worksheet, you can split, freeze, hide, and arrange windows.

Lesson 5: Manage Workbooks

2If two parts of a worksheet are too far apart to view at the same time, split the window.

Lesson 5: Manage Workbooks

Splitting the window divides it into two panes that you can scroll independently.

To restore the single window, double-click any part of the split bar.

2If you move far enough down or to the right in a worksheet, you will no longer see the row and column headings.

Lesson 5: Manage Workbooks

Freeze headings to keep them in place while you move around.

2You can Arrange several workbooks to organize them on the screen.

Lesson 5: Manage Workbooks

You can also Hide a workbook from view without closing it.

2 Lesson 5: Manage Workbooks

This will convert the information into a format that can be viewed on the Internet.

To convert a worksheet to a Web page, open the Publish as Web Page dialog box.

2 Lesson 5: Manage Workbooks

Saving an Excel workbook to a Web format means that people can viewit even if they do not have Excel.

They can view your data through a common Web browser.

2 Lesson 5: Manage Workbooks

You can save a workbook in another format so it can be used by another program.

You can save a workbook as a Web page, as text for Word document, or as data for a database program, such as Microsoft Access 2007.

To save a workbook in a different format, open the Save As dialog box.

2Print Preview shows you what a worksheet will look like before you print it.

Lesson 5: Manage Workbooks

To set up a page for printing, first use Print Preview.

This helps you decide whether your worksheet will be formatted the way you want it when you print it.

2Use Page Setup to change paper size and page orientation.

Lesson 5: Manage Workbooks

The default page orientation is portrait, or vertical.

For a horizontal layout, change the orientation to landscape.

2 Lesson 5: Manage Workbooks

Click Print to print the entire worksheet.

To print only a selection of the worksheet, such as a range of cells, set the print area.

2 Lesson 5: Manage Workbooks

If you want your worksheet to fit on a single printed page, you can decrease the margins.

To change a worksheet’s margins. Use the Page Setup group or Page Setup dialog box.

2 Lesson 5: Manage Workbooks

By default, when you click Print button and click OK, the current worksheet prints.

To print all the worksheets in the file, click Entire Workbook.