1. Exploring Cultural History Online Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS emily@wils.org Slides and handouts: recollectionwisconsin.org/wrls

2. Todays agenda Why digitize? Recollection Wisconsin and how the WRLS ECHO project fits in Selecting materials Copyright issues Marketing your collection Use of your collection Wisconsin Department of Transportation Library http://content.mpl.org/cdm/compoundobject/collectio n/WDTL/id/1151/rec/7 3. South Wood County Historical Museum http://content.mpl.org/cdm/singleitem/collecti on/swch/id/1229/rec/232 Why digitize? 4. South Wood County Historical Museum http://content.mpl.org/cdm/singleitem/collecti on/swch/id/1229/rec/232 Why digitize? Reach new audiences Improve access to invisible materials Protect fragile or heavily used materials Learn more about your collections Connect to your community Contribute to our collective knowledge 5. Why digitize? from WRLS grant application Bring the rich local history of western Wisconsin to the world. Help the residents of the WRLS area increase their awareness of their civic heritage and the unique features of their communities. Promote awareness of local public libraries as community centers which gather, share and preserve the elements of local history, information and culture. 6. recollectionwisconsin.org provides free access to a growing set of state and local history resources from the collections of libraries, archives, museums and historical societies across Wisconsin. South Wood County Historical Museum http://content.mpl.org/u?/swch,64 7. Recollection Wisconsin also provides guidelines, training and support to contributing partners and offers opportunities for visitors to share their own stories, images and comments. UW-Madison Archives http://digital.library.wisc.edu/1711.dl/SSRecIDSearch?repl1=UW&r epl2=UW.uwar00831.bib 8. Program sponsors and partners WiLS (Wisconsin Library Services) Milwaukee Public Library University of Wisconsin-Madison Wisconsin Historical Society Nicholas Family Foundation Academic libraries, public libraries, archives, museums, and historical societies around the state Wisconsin Historical Society http://content.wisconsinhistory.org/cdm/ref/collection/maps/id/248 9. Current Contributing Partners recollectionwisconsin.org/map 10. Apply Recollection Wisconsin standards and guidelines for digital imaging, metadata, and digital preservation Ensure that digitized resources are freely available to the public for personal, educational, informational, recreational and research use Ensure that digitized resources are in the public domain or cleared for public access Accept responsibility for preservation of digital master files Contributing Partners are expected to . . . Mount Horeb Public Library http://digital.library.wisc.edu/1711.dl/SSRecIDSearch?rep l1=WI&repl2=WI.hitch0187.bib 11. Founded as Wisconsin Heritage Online in 2004 Original mission: to inspire education and discovery by making Wisconsins cultural heritage available to the public via the World Wide Web New name, Recollection Wisconsin, and new website launched in 2013 Addition to mission: and provide opportunities for audiences to discover personal connections to the past. Three Lakes Historical Society http://content.mpl.org/u?/tlhs,88 12. Recollect: to recall or remember Re-collect: to bring together Recollection means: the act or power of recollecting, or recalling to mind; remembrance Re-collection means: the act of collecting, gathering, or assembling again Its a collection of Wisconsin databases Its a way to re connect to our collective history Its about re interpreting collections 13. June 2014: recollectionwisconsin.org includes 134,540 historical resources from 211 digital collections and more content is added every month. McMillan Memorial Library, Wisconsin Rapids http://content.mpl.org/u?/mcml,1319 14. Behind the recollectionwisconsin.org website is a search engine that brings together information about digital items contributed by our partners. This search engine is like a bridge, linking users to content from around the state. Oshkosh Public Library http://oshkoshpub.cdmhost.com/cdm/ref/collec tion/p15089coll3/id/24 15. Eau Claire Ashland Metadata, links and thumbnail images harvested by UW-Madison GLS using OAI-PMH (Open Archives Initiative Protocol for Metadata Harvesting) Search results link users back to original sourceManitowoc 16. wiscohisto.tumblr.com 17. Online Exhibits: Stories from Wisconsin Collections --Civil Rights movement in Milwaukee --Bicycling in early Wisconsin --Native American bandolier bags --Wisconsin department stores --Stories from city directories --Deer hunting What exhibits might come out of this project? --Life on the Mississippi --Norwegians in Wisconsin --?? 18. Digital Public Library of America dp.la Bringing Wisconsins collections to a national stage 19. Digital Public Library of America dp.la The Digital Public Library of America (DPLA) brings together the riches of Americas libraries, archives, and museums, and makes them freely available to the world. It strives to contain the full breadth of human expression, from the written word, to works of art and culture, to records of Americas heritage, to the efforts and data of science. Conversations are underway to establish a content hub for DPLA in Wisconsin. Hubs are the on-ramp to the DPLA for local organizations. Minnesota Digital Library reported a 50% increase in digital collections use after joining the DPLA. 20. What do you mean, digitize? Select materials Reformat materials (scan or photograph) Add metadata (descriptive information) Provide access Store and maintain digital files and data (digital preservation) Wisconsin Historical SocietyMilwaukee Public Library http://content.mpl.org/u?/mcml,1319 21. Defining a digital collection A good digital collection Is open and publicly accessible Is searchable - Includes keywords and other descriptive information (metadata) so users can find what theyre looking for and learn more about individual items Uses software that is sustainable (will be around for a long time) and interoperable (can be migrated or shared) Remains true to the original materials Respects intellectual property rights 22. Before you even start.. Dont scan a mess! Take the time to assess and organize your originals. A digital project is an ideal time to evaluate collection conditions and rehouse materials as needed. Resources for collections care and organization: Wisconsin Historical Society Field Services staff Wisconsin Archives Mentoring Service http://www.uwosh.edu/archives/wams/ National Park Service Conserve-O-Grams http://www.nps.gov/museum/publications/conserveogra m/cons_toc.html 23. Selecting materials (LSTA guidelines) Collections must have broad appeal May have research value and/or is of particular interest to key audiences Organized around a specific subject, theme or creator Manageable size/scale Related to the history, culture, environment, government or economy of the state of Wisconsin 24. Whos your audience? Milwaukee Public Library http://content.mpl.org/cdm/singleitem/collection/ MilwWaterwa/id/462/rec/6 25. Whos your audience? Milwaukee Public Library http://content.mpl.org/cdm/singleitem/collection/ MilwWaterwa/id/462/rec/6 Local residents Former residents Students and teachers Genealogists Hobbyists (e.g. Civil War re-enactors, railroad buffs) Academic researchers Curious Wisconsinites 26. Selection - Setting Priorities Ask yourself which materials are most significant to your community? most requested/ used? easiest? oldest? newest? at risk? Wisconsin Historical Society WHi-36392 27. Whats already out there? Wisconsin Historical Society Wisconsin Historical Images: wisconsinhistory.org/whi Gerhard Gessel (Alma area) Charles Van Schaick (Black River Falls) La Crosse Public Library and UW-La Crosse La Crosse History Unbound: lacrossehistory.org UW-La Crosse Historic Steamboat Collection Campus history 28. Considering copyright: Can I put this online? Disclaimer: I am not a lawyer. Owning a physical item does not necessarily (or generally) mean you hold the copyright to that item. UW-Milwaukee Libraries http://collections.lib.uwm.edu/cdm/ref/coll ection/gfmmke/id/483 29. Copyright: Key Questions Is it published or unpublished? When was it created? Who created it? Is the creator still alive? Grant County Historical Society 30. Whats the copyright status? Item is in the public domain No longer under copyright; youre free to use Item is in copyright Contact copyright holder to request permission to publish online Item is an orphan work: presumed to be in copyright, but copyright holder is unknown or cannot be located You may decide to put online, but be prepared to remove item from digital collection if challenged 31. Whats in the public domain in 2014? Any work published before 1923 Works published between 1923-1977; copyright was not registered or renewed studies show that 93% of 1923-1977 publications were not renewed Unpublished works; creator died before 1944 in copyright until 70 years after death of creator Unpublished, anonymous works created before 1894 in copyright until 120 years after date of creation Works created by U.S. government or state of Wisconsin employees as part of their official duties 32. Thinking about Orphan Works Orphan work = in copyright, but copyright holder cannot be identified or located Orphan Works: Statement of Best Practices (Society of American Archivists, 2009): Outlines steps for attempting to identify and locate rights holder in a systematic, documented way, a.k.a. due diligence Holdings in archival collections should be used, not left unused because of obscure ownership status. Common sense should apply. Older, anonymous, easy to take down vs. Recent, professional, prominent 33. Dealing with Orphan Works 1) Who created it? Look at context clues. 2) Who holds the rights? Is the creator still alive? Copyright passes to heirs. Was item produced as work for hire? 3) How do we locate the rights holder? Look for archives that hold a creators papers. Look at existing works about the creator. Look for heirs/family members (genealogy). Document the search keep copies of all correspondence. 34. Fair Use Code of Best Practices in Fair Use for Academic and Research Libraries, Association of Research Libraries, 2012 It is fair use to create digital versions of a librarys special collections and archives and to make these versions electronically accessible in appropriate contexts. http://www.arl.org/storage/documents/publications /fair-use-infographic-aug2013.pdf 35. Fair Use -- Caveats Materials should not be in print or easily available. Damaging or sensitive private information (such as social security numbers) should be hidden. Full citations should properly identify and lead back to the original. (importance of good metadata!) Attempts should be made to find copyright holders and get permission. Libraries and archives should document that they have taken these steps. 36. Copyright: use caution and common sense, but dont let it paralyze you. UW-Milwaukee Libraries http://collections.lib.uwm.edu/cdm/ref/coll ection/gfmmke/id/483 37. Copyright Exercise 1) Whats the copyright status? 2) If youre not sure, how would you figure it out? 3) Whats your next step? UW-Milwaukee Libraries http://collections.lib.uwm.edu/cdm/ref/coll ection/gfmmke/id/483 38. Its online! Now what? UW-Madison Archives 39. Getting the word out Send a press release to local media (template provided by WRLS) Host an opening event or exhibition (developed in coordination with WRLS) Printed promo materials (provided by WRLS) Send someone with a laptop to popular local spots or events to demonstrate the collection Request that the Chamber of Commerce and other relevant local organizations link to the new digital collections from their websites. 40. Getting the word out (cont) Add a link on your own website with an introduction/historical context Highlight an item of the day/week/month on Facebook, Twitter, Pinterest, etc. Upload a few digitized images to Flickr with descriptions that point back to your related digital and physical collections. Contribute to relevant pages on Wikipedia and include references pointing to specific digital materials. 41. Someone provides more information or suggests a correction. Who will respond? Who will update the record? South Wood County Historical Museum http://content.mpl.org/u?/swch,139 42. Someone wants to know more about an image or a photographer. Do you have reference staff and/or local experts who can help? UW-Madison Archives 43. Someone wants a copy of an image. How will you provide it? On CD, by email? Will you charge a fee? Milwaukee Public Library http://content.mpl.org/cdm/singleitem/collect ion/HstoricPho/id/4367/rec/3 44. Someone wants permission to publish an image in a book/magazine/newsl etter. Will permissions need to be secured from the rights holder? Wisconsin Historical Society WHi-19562 45. Someone says they dont want that photo of themselves/their grandfather/their child online. How do you respond? Waterford Public Library 46. Tips from other digitizers If I could do it all over again, I would: Tackle a smaller group of materials at first Make sure two people started the project at the same time so we could help each other Start with a clearer plan Take the time to sort and research the physical collection before digitizing Have firm deadlines to help me stay on track 47. McMillan Memorial Library http://content.mpl.org/cdm/singleitem/collect ion/mcml/id/178/rec/33 Twitter: @recollectionwi Facebook: facebook.com/recollectionwi sconsin Monthly email newsletter: sign up at recollectionwisconsin.org/newslett ers 48. Thank You! Mineral Point Historical Society http://content.wisconsinhistory.org/cdm/singleit em/collection/mphs/id/3/rec/29 Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS emily@wils.org Slides and handout: recollectionwisconsin.org /wrls