farm to early care webinar series, part two: doing it ... farm to... · kitchen!) § workers (even...

Farm to Early Care Webinar Series, Part Two: Doing it Right! Best Practices for CACFP Compliance and On-Farm Food Safety

Assessment

Annalisa Hultberg Extension Educator, On-Farm Food Safety University of Minnesota Extension St. Paul, MN

Molly Butala, MPH, RD Child and Adult Care Food Program MN Department of Education Roseville, MN

Today’s Presenters:

Farm to Early Care Webinar Series Part Two: Doing it Right!

Best Practices for CACFP Compliance and On-Farm Food Safety Assessment

FundingforthisprojectisprovidedinpartbytheCenterforPreventionatBlueCrossandBlueShieldofMinnesotaandtheMinnesotaDepartmentofAgriculture.

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© 2017 Regents of the University of Minnesota. All rights reserved.

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FarmtoEarlyChildcare:foodsafetyconsidera5onsand5psforworkingwithlocalfarmersAnnalisaHultberg,UniversityofMinnesotaExtensionEducator,On-FarmFoodSafetyh@p://safety.cfans.umn.edu/[email protected],June20,2017

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OBJECTIVESHelp you: §  Understand basic farm food safety so that

you can have a conversation with farmers §  Increase confidence and reduce fears

about the safety of locally grown foods §  Understand the sources of locally grown

foods §  Know where to find additional resources

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RESOURCE–CONVERSATIONGUIDE

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CANWELEGALLYUSEPRODUCEFROMFARMS?Yes! See factsheets from MDH/MDA/UMN

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WHATAREGAPS?§  GoodAgriculturalPrac5ces§  Asetofvoluntary,science-based

opera5onalprinciplesfortheon-farmproduc5onandpostharvesthandlingoffreshfruitsandvegetablestoreducetheopportunityformicrobiological,chemical,andphysicalhazardsinordertominimizerisksofmicrobialfoodsafetyhazards.

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HOWDOESUMNEXTENSIONFOODSAFETYPROGRAMWORKWITHLOCALFARMERS?§  Workshops §  Review food safety plans, answer questions §  Help prepare for a GAPs audit if needed §  Improved efficiency and operations at the

farm §  Records are useful for many reasons

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WHYISTHISIMPORTANT?§ Producemaybeeatenraw§ Highriskconsumers:children§ Hardtowashoffgerms–preven5on!

§  S5ckygerms§  Hidingplacesonsurface

§ Butremember:producedirectlyfromfarmisnotanymoreorlesssafethanfromadistributor

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GAPAudit?Whoneedsanaudit?Whatdoesitcost?Whodoestheaudit?ShouldIgetone?

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AUDITS§  Audit = Independent review and verification of on

farm practices conducted by a 3rd party §  Not required by law! Required by some markets §  MDA auditor conducts audit on product §  Farmers pay about $500 for audit. Annual basis. §  A buyer (you) do not need to require a GAP

audit on locally grown product, but you can. §  Only about 25 vegetable farms in MN have a

USDA audit

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BUYINGFROMALOCALFARMER§  There are many benefits to buying directly

from a farm §  Along with other questions re: price,

timing, delivery etc, ask a few questions about their on-farm food safety practices

§  Visit the farm if possible to see the operation

§  Ask to see a food safety plan

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GAPSCORECONCEPTS1.  Workers:Health&hygieneandtraining2.  Water:Sources,tes5ng,applica5onmethod3.  Soilamendments:Compost&manure4.  Animals:Wildanddomes5canimals5.  PostharvestHandlingandSanitabon:Clean

andsani5zedcontainers/tools,safeharvest,andpostharvesthandlingandwashing

6.  Records:Training,cleaning,sales,harvest

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HIGHESTRISKPRODUCEITEMS

Consider buying lower-risk products

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Worker (Health and) Hygiene

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1. WORKERTRAINING

§  Should include– Health and hygiene policy

•  including proper hand washing and illness reporting

– Eating, drinking, smoking, and break policies

– First Aid procedures– Clothing and jewelry policy

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WORKERTRAININGISAMUST§  Everyonewhotouchesthefoodisafoodhandler.(Likearestaurantorfoodservicekitchen!)

§ Workers(evenvolunteers)musthavefoodsafetytrainingaboutthefarm’spolicies

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If you are sick and must work, don’t handle

produce.

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PORTABLEHANDWASHINGSTATIONFORLESSTHAN$20.00:

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HANDWASHINGSTATIONMUST-HAVESSoapPotablewaterPapertowelsGarbagecanTrainingCommitmentCompliance

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•  Every farm needs a toilet for employees to use. It should be a Port a Potty if fields are far from house.

•  Farm house is fine for employees to use if near the fields.

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2.WATER

§  All farmers should test well water at least annually for potability. Test for E. coli, nitrites/nitrates and total coliform. (approx. $40)

§  MDH has a list of qualified labs. §  Ask about the source of water:

Municipal> Well > Surface (like a pond)

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3.SOILAMENDMENTS

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MANURE-BASEDCOMPOST§  Manure-based compost is good for the

soil, but must be applied with care §  Apply untreated animal-based manure in

the fall at least 120 days before harvest §  Preventing contamination is the goal

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MANURE-BASEDCOMPOST§  If the manure is purchased from off farm,

there is no waiting period before harvest §  Non-animal based compost like vegetative

compost is not a concern and can be applied anytime

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4.EXCLUDINGWILDANDDOMESTICANIMALS§  Goalistominimizeanimalpresence§  Pathogenriskandalsolossofproduct§  Doyourbesttokeepallanimalsoutofthegrowingarea

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FARMERSGETVERYCREATIVETOKEEPANIMALSAWAY!

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FARMSARENOTREQUIREDTO:

§  Destroyanimalhabitat§  Clearbordersaroundgrowingordrainageareas.§  Excludeanimalsfromoutdoorgrowingareas

Justdoyourbest!Usefencing,noisedeterrentsorothermeanstokeepanimalsawaywherepossible.

Goalistopreventlargenumberofanimalsfrombeingingrowingareas

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5.POSTHARVESTHANDLINGANDPACKSHEDSANITATION§  Farms will have a packshed or packing

area on the farm. §  Does not need to be fancy. §  Should be clean and tidy, provide shade

and enclosed if possible.

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§  Clean, tidy and totes off the ground

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PESTCONTROLINPACKSHED§  Prevention! Get rid of junk.!§  Monitor the program §  Document trap checking and

control policy §  Never use bait inside of the

packinghouse

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TOOLS,TOTES,BINSANDFOODCONTACTSURFACESARECLEANEDANDSANITIZEDREGULARLY

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§  Some veggies are sprayed and some are washed in a large container. Spray wash when possible.

§  Not all veggies should be washed – green beans, eggplant, tomatoes, others may not need washing. Suggest not washing if possible (of course some things require washing or hydrocooling)

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6.RECORDS:TRAINING,CLEANING,SALES,HARVESTRecords

§  worker training §  handwash station §  cleaning/sanitizing §  harvest/sales

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FARMFOODSAFETYPLAN

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FARMFOODSAFETYPLAN§  Summary of farm’s policies and practices

for employee training, cleaning and sanitation, water testing, manure use

§  Must be developed by someone who knows the operation well

§  Required for passing a third party audit §  Use UMN template! (http://

safety.cfans.umn.edu/)

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FARMFOODSAFETYPLANTEMPLATEFROMUMN

Availableonourwebsite:h@p://safety.cfans.umn.edu

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TAKEHOMEMESSAGES§  Locally grown food is not more or less safe

than food from a distributor §  Learn enough to understand the basics §  Feel comfortable asking questions about

the farm’s operations §  Ask for a food safety plan §  Visit the farm if possible

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UMNEXTENSIONON-FARMFOODSAFETYPROGRAM

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RESOURCES:UMNEXTENSION

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SCHOOLGARDENANDFARMTOSCHOOLSAFETYGUIDE

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© 2017 Regents of the University of Minnesota. All rights reserved. The University of Minnesota is an equal opportunity educator and employer. In accordance with the Americans with Disabilities Act, this PowerPoint is available in alternative formats upon request. Direct requests to 612-624-1222.

ThankyouAnnalisaHultberghultb006@umn.eduUMNExtensionOn-FarmGAPsEduca5onProgramh@p://safety.cfans.umn.edu

FarmtoEarlyCare&CACFP

MollyButala,MPH,RD|ChildNutri5onSpecialist

June20,2017

ChildandAdultCareFoodProgram(CACFP)

• Whatisit?

•  UnitedStatesDepartmentofAgriculture(USDA)childnutri5onprogram

• Whatisthepurpose?

•  Toprovideaidtochildandadultcareins5tu5onsandfamilydaycarehomesfortheprovisionofnutri5ousfoodsthatcontributetothewellness,healthygrowth,anddevelopmentofyoungchildren.

•  Newmealpacern

•  Effec5veOctober1,2017.Biggestupdatetotheprogramsince1968

•  CACFP&DHSLicensing•  MinnesotaDepartmentofHumanServices(DHS)childcarelicensingrequiresthatalllicensedchildcarecentersandhomesinMinnesotafollowtheCACFPmealpacerns.

6/23/17 48Leadingforeduca5onalexcellenceandequity,everydayforeveryone. | educa5on.state.mn.us

CACFP&FarmtoEarlyCare

•  CACFPprovidesdailyopportuni5estoservelocalproducts.

•  SponsorsareencouragedtouselocalfoodasameanstoenhanceCACFPopera5ons.

•  USDAMemoCACFP11-2015:“LocalFoodsintheChildandAdultCareFoodProgramwithQues5onsandAnswers”.

•  LocalfarmsareanapprovedsourceoffoodforUSDAprograms.


CACFPMealPacerns&LocalFoods


Lunch&[email protected]/MeatAlternate5.Milk

CACFPMealPacerns&LocalFoods


[email protected]

SnackMealPa@ern(Choose2of5FoodComponents)

1.Vegetable2.Fruit3.Grain4.Meat/MeatAlternate5.Milk

CACFPBestPrac5ceRecommenda5ons

1.  Incorporateseasonalandlocallyproducedfoodsintomeals.

2.  Makeatleastoneofthetworequiredcomponentsofsnacksavegetableorfruit.

3.  Serveavarietyoffruitsandchoosewholefruitsmoreooenthanjuice.

4.  Provideatleastoneservingeachofdarkgreenvegetables,redandorangevegetables,beansandpeas,starchyvegetables,andothervegetablesonceperweek.

5.  Serveonlyleanmeats,nuts,andlegumes.

6.  Limitservingprocessedmeatstonomorethanoneservingperweek.


ExampleCACFPMenus

CurrentMenu FarmtoEarlyCareMenu

BreakfastCannedpeaches

PancakesMilk

FarmfreshstrawberriesPancakesMilk

LunchChickenquesadillaCannedgreenbeans

OrangeslicesMilk

ChickenquesadillaGreenbeansOrangeslices

Milk

Snack AppleslicesCheese

BroccoliCheese


CACFPLocalFoodProcurement

•  Procurement:Howyougetfood,foodservicesupplies,andfoodrelatedservicesforCACFPmealsandsnacks.

•  Fundsusedappropriately;focusonopenandfaircompe55on

•  Threemethods:

•  Micropurchasemethod

•  Informalprocurementmethod

•  Formalprocurementmethod


MicroPurchaseMethod

•  Singletransac5onislessthan$3,500•  Asinglepurchaseforanitemoritems

•  Contract/agreementwithasinglevendor

•  Nopricecomparisonrequired

•  Keepreceipts

•  Idealfornon-rou5nepurchasesforspecialeventsorforseasonalpurchases

• Mul5plepurchasesofthesameproductsmustbespreadamongqualifiedvendors


MicroPurchaseMethod

Examples:

•  TheGreatLakesGreatAppleCrunchisaone-dayeventonOctober12,2017celebra5ngMinnesotaapplesandFarmtoEarlyCareMonthinOctober.CACFPsponsorscanusethemicro-purchasemethodforlocalapplesifthetotalcostislessthan$3,500becausetheAppleCrunchisaone-5meeventnottypicallyincludedintheprogram’splannedfoodpurchases.

•  Happy-Go-LuckyChildCarepurchasesoccasionalsmallquan55esofcantaloupe,watermelon,andotherfruitsfromvariouslocalfarmstandsbasedonseasonalavailability.Becausethecenters’purchasesareunder$3,500,theyareabletousethemicro-purchasemethod.


InformalProcurementMethod

Rou5nepurchasesfromsamevendorandtotalspentonallpurchasesislessthan$150,000peryear.

1.  Writespecifica5ons=criteriavendormustmeettobeconsidered

•  Cannotuse“local”asspecifica5on,butcanstateitasapreference.

•  Examplesofspecifica5ons:vendorisabletodeliverproducts,vendorcansupplyallproduceneeded,vendorcanprovideloca5onoforiginforproducts,vendorisavailableforfarmtours,produceisharvestedwithin48hoursofdelivery.



2.  Obtainanddocumentpricequotesfromthreedifferentvendors

•  Recordthedate,vendorname,productscompared,andquotes.

•  Cancompareandselectvendorbasedonen5relistofitemsoritembyitem

•  Youchoosewhichvendorstocontact,andmaylimitthosetoonlyvendorsofferinglocalproducts

3.  Documentwhichvendorwasselected


ExampleDocumenta5onSheet


From:“LocalFoodforLicleEaters:APurchasingToolboxforChild&AdultCareFoodProgram”MichiganStateUniversityCenterForRegionalFoodSystemshcp://foodsystems.msu.edu/uploads/files/Local-Food-for-Licle-Eaters.pdf


Example:

•  Centerorderslocalfruitsandvegetablesfromaregionalfoodhub.Thecenterdocumentspricesforfivefrequentlypurchasedproductsandobtainsquotesfromthethreevendorsofitschoice,includingthefoodhub.Thecenteralsoconsidersthefollowing:

•  Thevendor’sdistancefromthecenterandavailabilitytodeliver

•  Theabilitytosourceallofitsneededproduce

•  Astatedprioritytosupportsmallandminority-ownedbusinesseswheneverpossible


FormalProcurement

•  Totalpurchasesfromonevendoraremorethan$150,000peryear.

•  Formalbid=RequestforProposalorInvita5onforBid


RequiredDocumenta5on

•  Micro-purchasemethod:•  Receipts

•  Dateofpurchase,vendorname,itemspurchased,itemcost,totalcost

•  Dona5onreceiptsshouldincludetypesandquan55esoffoodsreceived

•  InformalProcurementMethod

•  Pricecomparisonsheet

•  Receipts

•  Formal:

•  Allbiddocuments

•  Receipts


Zucchini - 12 Watermelon - 3

3 for $2

$4 ea.

$ 20.00

6.15.2017

Gardening&CACFP

•  GardensuppliesareanallowableCACFPexpense

•  Seeds,fer5lizer,wateringcans,rakes,labor,plotrental,etc.

•  Noaddi5onalreimbursementavailable

•  Gardenproducemustusedaspartofareimbursablemealornutri5oneduca5onac5vi5es.

•  Documenttheweightand/orvolumeoftheproduceusedinCACFPmeals/snacks


Questions & Comments

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