fastenal company standard operating procedure guide describes in detail fastenal company’s...

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Fastenal Company Standard Operating Procedure

PAGE Table of Contents............................................................................................................................... 1

Signature Page…………………………………………………………………………………….……......... 2 Introduction……………………………………………………………………………………………………. 3 Expense Offset/Penalty Program………………………………………………………........................... 4 Inaccurate Shipment Transactions…………………………………………………………………….….. 5 Electronic Data Interchange (EDI)………………………………………………………………….……… 6-7

Accepting and Processing Fastenal Purchase Orders…………………………………….………….. 8 Product Packaging Requirements…………………………………………………………….…………… 8 Product Labeling Requirements……………………………………………………………..…………….. 9-11 Pallet Requirements……………………………………………………………………………..…………… 12-14 Information for EDI Trading Partners (Advance Ship Notices and GS1-128 Labels)…………… 15

Nesting information in the 856………………………………………………………………… 15-16

GS1-128 Shipping Label………………………………………………………………………… 17-18

UPS Label / SSCC-18 Barcode………………………………………………………………… 19

Packing Slip Requirements……………………………………………………………………. 20

Packing Orders, Labeling Cartons, and Pallets…………………………………………… 20-29

Common Failures in Sending ASN’s and Using GS1-128 labels……………………….. 29

Information for Non-EDI Suppliers……………….……………………………………….………………. 30 Packing Slip Requirements………………………………………………………………………. 30

Generic Shipping Label………………………………………………………………………….. 31

Packing Orders, Labeling Cartons, and Pallets…………..…………………………………. 32-35

Common Failures in Shipping Product for non-EDI (ASN) trading partners………….. 35

Bill of Lading Requirements………………………………………………………………….…………….. 36 Routing Instructions………………………………………………………………………….……………… 37-39 Appendix 1 (Fastenal Sample bar code)……….………………………………………….……………… 40 Appendix 2 (Fastenal Sample bar code)……………………………………………………..…………… 40 Appendix 3 (in-house pallet specifications)...…………………………………………………………… 42 Appendix 4 (Promo label)…………………………………………………………………………………… 43 Appendix 5 (Sample packing slip)….……………………………………………………………………… 43 Appendix 6 (Fastenal purchase order prefixes)………………………………………………………… 44 Appendix 7 (Pallet label for alternative EDI Multiple locations)……………………………………… 45 Appendix 8 (Pallet label for Non-EDI Multiple locations)...……………………………………….…… 46

Check List before shipping………………………………………………………………… 47

Notes Page..…………………………………………………………………………………………. 48

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Fastenal’s Standard Operating Procedures Acknowledgement of Operational Expectations

Please fill out yellow highlighted areas, and return to the address below

Supplier #: ____________________________________________________________

Supplier Name: _________________________________________________________ Supplier’s Corporate Operations Contact ____________________________________________________ Operations Contact Title ____________________________________________________________ Contact Email: ____________________________________________________________ Phone: _____________________________________________________________

Please Indicate which product bar coding you are currently using or will support, check all that apply

*Note: Parts that fall under the Fastener Quality Act must ONLY use the Fastenal Bar Code Label

UPC bar code EAN bar code JAN bar code Fastenal Bar Code Label

Fastenal’s EDI, Advance Ship Notice, and GS1-128 Shipping Label Requirements (page 6)

ASN and GS1-128 Shipping Label Date of Compliance___________________

Fastenal’s pallet dimensional requirements indicated (See Appendix 3)

(Required for all corporately purchased suppliers whose inventory will be stocked in Fastenal distribution centers)

Fastenal’s “In-house” pallet - 40” (L) x 32” (W)

Overall height (pallet and product) up to 35 inches max

Overall height (pallet and product) up to 55 inches max

Other, please specify pallet providing. (Fastenal approval required)

Length (Stringer)______________

Width (Deck)_________________

Height (overall max)___________

The enclosed Supplier Operations Program manual replaces and supersedes any prior versions or procedures provided to Supplier by Fastenal. I have received and read the Supplier Operations Program and letter provided to me by Fastenal. I fully understand the requirements stated in these materials and Supplier will abide by the information contained in this manual. Supplier further understands that any violations by me or my company concerning these procedures may result in charges or assessments, including termination of all orders SUPPLIER FASTENAL COMPANY PURCHASING _____________________________________________ _____________________________________________ Authorized Signature Authorized Signature _____________________________________________ Jeff Boelter____________________________________ Printed Name Printed Name _____________________________________________ Director of Supplier Operations____________________ Title Title Date: _________________________, 20_______ Date: ____________________________, 20______ Once completed and signed, please return this page:

Mail to: Email to: Fax to:

Fastenal Company

c/o Supplier SOP [email protected] 507-494-6501

4730 N. Service Drive OR OR Winona, MN 55987

mailto:[email protected]

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Introduction

The Fastenal story began in 1967 when Bob Kierlin opened the very first Fastenal store, a 1,000 sq. ft. warehouse in his hometown of Winona, MN. The front desk was a salvaged wood door, and sales for the month totaled $157. Despite these humble beginnings, Kierlin believed that Fastenal would ultimately succeed – by providing a level of service that would keep customers coming back. He summed up his vision with four words: “Growth Through Customer Service.”

We realize our service isn’t solely on our efforts alone; it takes many outstanding suppliers within the supply chain for Fastenal to become the company we are today. That’s why we ask you to fully review the contents of these procedures with everyone within your organization.

As Fastenal continues to grow, by exceeding our customers’ expectations for service, we want to reward those suppliers that work hard to earn our business. The information found within is essential to our business, and to our customers.

Purpose

Fastenal has made a significant investment in our supply chain operations which depends on our suppliers adhering to the requirements and guidelines contained within this document. This guide describes in detail Fastenal Company’s requirements for EDI, packaging of products, product labeling, pallet labeling, palletizing, and routing. Basic Expectations of our Supplier partners

We are partners working together to supply the best in products and service to our common customers. We will work together in a straight forward manner to accomplish this task.

Accept, acknowledge, and confirm all orders per our agreement or quotation.

Ship the correct product exactly as ordered – no substitutions, unless previous agreed upon.

Ensure the correct quantities and pricing – per our agreement and purchase order.

Ship from your closest possible location to the posted Ship to location on the order.

Ship products accurately and on time.

Open communication on any issues that might come up.

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Expense Offset/Penalty program

The following is a list of infractions and their associated penalties: Although it is not our intention to penalize our suppliers for petty infractions or minor mistakes, the costs associated with slowing down the process of moving your product through our supply chain, and possible errors that may occur because of not following our procedures, must be realized. The following penalties will be necessary for us to impose.

Packaging/Re-packaging/Re-label

Any product that needs to be bagged/re-bagged because it does not meet our packaging requirements will be done at a cost of $.30 per bag to the supplier plus a $25 setup fee.

Any product that needs to be boxed/re-boxed because it does not meet our packaging requirements will be done at a cost of $.80 per box to the supplier plus a $25 setup fee.

Any product that needs to be labeled/re-labeled because it does not meet our requirements will be done at a cost of $.50 per label to the supplier plus a $25 setup fee.

Palletizing/Re-palletizing

Any product that needs to be transferred to an “in-house” pallet because the pallet that was used does not meet our requirements will be done at a cost of $25 per pallet to the supplier.

Any product that needs to be transferred to another pallet because it does not meet required ISPM-15 regulations will be done at a cost of $30 per pallet to the supplier.

Any orders that need to be transferred to another skid because supplier palletized Corporate Purchase Orders together with Store Purchase Orders will be done at a cost of $25 per

order to the supplier.

Packing Slips

EDI (856, GS1-128) Suppliers must ship products that contain a packing slip per order. If it does not meet these requirements a cost of $25 per order will be charged to the supplier.

NON-EDI (non 856, GS1-128) Suppliers must ship products that contain a packing slip per shipping unit (pallet or carton) listing all contents of that specific container only. If it does not meet these requirements a cost of $25 per pallet/carton will be charged to the supplier.

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Inaccurate Shipment Transactions

Over Shipments

1. Fastenal has the option of accepting or rejecting over-shipments from suppliers.

If Fastenal rejects over-shipment, the supplier will be notified and be requested to provide

disposition of over-shipment within 2 business days.

If Supplier does not provide disposition within 2 business days, Fastenal reserves the

right to immediately return merchandise to supplier at the supplier’s expense.

Under Shipments

1. Any visible shortages detected at the time of pick-up or delivery will be noted. Either the supplier

can re-ship shorted merchandise or Fastenal will deduct from the suppliers payment.

2. Any concealed shortages discovered after the time of pick-up or delivery will be documented by

Fastenal at the time of the receiving process, in which Fastenal will notify the supplier. Either the

supplier can re-ship shorted merchandise at no cost or Fastenal will deduct from the suppliers

payment.

Mis-Shipments

1. Fastenal has the option of accepting or rejecting mis-shipments from suppliers.

If Fastenal rejects mis-shipments, the supplier will be notified and be requested to

provide disposition of mis-shipment within 2 business days.

If Supplier does not provide disposition within 2 business days, Fastenal reserves the

right to immediately return merchandise to supplier at the supplier’s expense.

Damages

1. Unless agreed upon, Fastenal will refuse to accept at the time of pick-up or delivery any damaged

or defective merchandise.

2. Any concealed damaged of defective merchandise after the time of pick-up or delivery will be

documented by Fastenal at the time of the receiving process, in which Fastenal will notify the

supplier at that time. Upon notification, Fastenal will reserve the right to either have the supplier

re-ship product at suppliers expense or deduct from supplier’s payment. If supplier wants to have

damaged product back, Fastenal will ship back at supplier’s expense.

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Electronic Data Interchange (EDI) Fastenal has partnered with SPS Commerce for our EDI initiative. Suppliers are required to test and certify existing EDI forms through SPS Commerce but are not required to purchase SPS Commerce products if existing software is compatible and meets Fastenal requirements. Outlined below is a brief introduction to our program and expectations. We appreciate partnering with you on this effort and look forward to your successful testing completion. For additional information, or questions concerning EDI requirements, please contact [email protected].

Or reference the Fastenal information web portal on www.spscommerce.net

Login: fastenalvendor

Password: spscommerce

Fastenal’s EDI transactions

EDI 850 Purchase Order

EDI 855 Purchase Order Acknowledgment

EDI 753 Request for Routing Instructions

EDI 754 Routing Instructions

EDI 856 Ship Notice/Manifest (a.k.a. ASN / Advance Ship Notice) with corresponding GS1-128

Barcode Label.

EDI 810 Invoice

EDI 820 Remittance Advise (NOT MANDATORY, BUT AVAILABLE UPON REQUEST)

EDI 824 Application Advise (OR EMAIL ADDRESS REQUIRED)

EDI 846 Inventory Inquiry

EDI 997 Functional Acknowledgement – Inbound/Outbound

Content Testing with SPS Commerce An SPS Commerce representative will work with you directly. SPS Commerce will guide you

through the required test cases that will contain supplier-specific content information. The testing

will include all transactions mentioned previously.

An SPS analyst will work with you to coordinate the activities for each test phase. The SPS

analyst will also be your primary point of contact with any questions that may arise during testing.

Once you are contacted by an SPS analyst, Fastenal’s expectation is the submission of the SPS

Commerce contract, the Trading Partner Agreement (TPA), as well as all successful EDI testing

will be completed in a four week time frame.

Once the test 850 Purchase Orders have been transmitted to the supplier from SPS Commerce

on behalf of Fastenal, the supplier can begin transmitting the necessary transactions to SPS

Commerce.

SPS Commerce will process the transactions, and the results of the transaction will be posted on

a web-based portal.

You will be provided with a URL, username and password to access the web based portal via

email each time testing results are posted to the site for your review.

A transaction will be deemed successful when an error free document posts to the testing web

portal.

Throughout the testing process, suppliers will have the ability to view the status of their progress.

The testing web portal is operational 24/7, and has unlimited testing capability during the 3 week

testing period which starts on the day you get your first test PO.

To view testing results once logged in using information provided in the test results email:

o Click on the EDI TESTING box in the center of the web portal home page.

o Within the EDI Testing Status, click on Fastenal.

o Click on each transaction to obtain test results.


http://www.spscommerce.net/

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Another Option: Webforms For those suppliers that do not have their own EDI system, and choose not to pursue EDI software, this option only requires an internet connection. A SPS representative will be happy to discuss this low-price alternative in more detail.

Keys to Successful Testing

Refer to the Fastenal EDI specifications found in the web portal address on a previous page.

Refer to the FAQ’s document found in the above web portal

Do not send segments that are not included within the Fastenal’s EDI specifications.

Completion of Testing and Certification SPS Commerce will notify Fastenal Company once you successfully complete your testing. A Fastenal ecommerce support analyst ([email protected]) will contact you, informing you of when our Corporate and Store purchasers will have the ability to send you 850 purchase orders. They will also be providing the location code you should use for the N104 for the RE relation on the 810 invoice and the location code to use in N104 for the SF relation on the 856 ASN.

Flow chart of Documents

F

A

S

T

E

N

A

L

850 Purchase Order

S

U

P

P

L

I

E

R

856 Ship Notice/Manifest (ASN)

Transmit same day of shipment, either prior to, or at the time of shipment

810 Invoice

824 Application Advice

753 Request for Routing Instructions

Blue Global Will Call Only

Transmit by 4:00 PM the Prior Day

to your scheduled “Will Call” day pick-up,

if any orders are ready

855 PO Acknowledgement

Return within

24 hours of Corporate PO Receipt

Immediately on Store PO Receipt

846 Inventory Inquiry

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Accepting and Processing Fastenal Purchase Orders

All orders received via any method (EDI 850, E-mail, Fax, Phone) from Fastenal, are only valid if they have a valid Fastenal P.O. number and all appropriate elements.

ALL Fastenal purchase orders must be acknowledged and confirmed to the contact listed on the purchase order document utilizing the same communication method as the order was sent.

No product or pricing alterations will be accepted unless authorized by order contact.

Schedule shipment of product from your CLOSEST shipping location in relation to the Ship To

location as posted on the purchase order.

Make sure all order notes are understood and followed before processing orders.

A given part number on the SAME Corporate purchase order, MUST all have the SAME country of origin. If you are unable to fulfill such a request, you MUST contact the purchaser to issue another purchase order for the balance.

Expiration Date / Shelf Life

Shelf life is the amount of recommended saleable days between the date of manufacture and the last recommended sale, or expiration date. All product shelf life information is provided by the supplier on the item during the time of item activation. You may contact your product manager for a listing of your items with a limited shelf life on file. Products with a shelf life expectation of 12 months or less must have at least 85% of the shelf life remaining at the time of receipt. Products with a shelf life of more than 12 months must have at least 75% of the shelf life remaining at the time of receipt. Please contact your buyer prior to, or once you receive a purchase order if you know you cannot meet this requirement.

Product Packaging Requirements

Fastenal desires to partner with our suppliers to provide the best quality products and service for our joint customer base. This can only be accomplished if products are packaged to fully and completely protect the goods during shipment and provide efficient means for traceability and delivery. The following will describe our minimum requirements for packaging and identification of goods accepted by Fastenal for sale.

Packaging Expectations/Guidelines Suppliers are encouraged to offer packaging which minimizes or eliminates the use of disposable containers; is made from recycled content; contains a minimum of 25% by weight of post-consumer materials; and /or meets or exceeds the minimum post-consumer content level for respective packaging in the U.S. Environmental Protection Agency Comprehensive Procurement Guidelines. Suppliers are encouraged to provide packaging that does not contain inks, dyes, pigments, adhesives, stabilizers, or any other additives to which any lead, cadmium, mercury or hexavalent chromium has been included as an element during manufacture or distribution in such a way that the sum of the concentrations levels of such lead, cadmium, mercury or hexavalent chromium exceed the following concentration level: 100 parts per million by weight (0.01%).

Hazmat Product Any supplier shipping any chemical must comply with 49CFR parts 100-185, plus any other governmental regulator with regards to shipping papers, marking, labeling, and proper packaging requirements. In addition, the supplier must include the following certification on their shipping paper: “This is to certify that the above named materials are properly classified, described, packaged, marked, and labeled, and is in proper condition for transportation according to the applicable regulations of the Department of Transportation.”

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Product Labeling Requirements Product Barcodes

*Indicate which bar code(s) you are/will support on the Supplier Agreement (signature sheet)

Fastenal will NOT accept any competitor’s part numbers on merchandise sold to Fastenal

UPC –A Barcode (Universal Product Code)

All products that are UPC barcoded will need to be cross referenced to specific Fastenal part numbers. Fastenal will need to know the each, package and case pack UPC numbers and whether the UPC numbers are UPC – A (12 digits – GTIN-12) or I2 of 5 (14 digits – GTIN-14) where applicable. All levels of packaging must contain a UPC code. Labels must also be human readable. Each level of packaging must have its own unique GTIN barcode.

EAN – 13 Barcode (International Article Number) Formerly referred to as the European Article Number, this code is used worldwide for marking/identifying products. All products that are EAN barcoded will need to be cross referenced to specific Fastenal part numbers. Fastenal will need to know the each; package and case pack EAN numbers. All levels of packaging must contain an EAN code. Labels must also be human readable. Each level of packaging must have its own unique GTIN barcode.

JAN-13 Barcode (Japanese Article Number) Also known as JAN codes, this symbology is mostly used in Japan, and is much the same as the EAN-13 barcodes. For JAN barcodes the first two digits MUST be 45 or 49 which identifies Japan. All products that are JAN barcoded will need to be cross referenced to specific Fastenal part numbers. Fastenal will need to know the each; package and case pack JAN numbers. All levels of packaging must contain a JAN code. Labels must also be human readable. Each level of packaging must have its own unique GTIN barcode.

Fastenal package label – code 93 (see Appendix 1 & 2)

Any non UPC, EAN, or JAN bar-coded packages will need to have a Fastenal package label attached: Type 1 label = Fastenal 5 digit part number and quantity of 1 to 99,999 Type 2 label = Fastenal part number more than 5 digits and quantity of 1 to 9,999 Labels must also be human readable.

http://upload.wikimedia.org/wikipedia/commons/a/a2/EAN-13-5901234123457.svg

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Note: If this is the first time you have shipped Fastenal this line of product, sample labels from the packages will be required for approval prior to shipment. Please forward an example of the barcoded label to our SOP Team at [email protected]. They will verify whether the label is adequate, scans properly, and has met all labeling requirements.

Each carton must have an item level UPC, EAN, JAN or Fastenal package label,

Fastenal requires appropriate BARCODE identification labeling on all levels of shippable and sellable units – Piece, Package, and Case


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Country of Origin Labeling Requirements

The primary reason for identifying the Country of Origin (COO) on your packaging is to address trade regulations (importing/exporting products). The primary regulation concerning trade and marking of COO of the products is the Tariff Act of 1930. As noted, products that are imported/ exported must be properly labeled to ensure that these trade regulations are satisfied and appropriate tariffs are paid. A second area of regulation associated with the COO of a product is various Acts or treaties granting favorable treatment of a product produced in a certain country. The primary regulations or treaties are Buy America/Buy American Act and NAFTA/CAFTA (demanded by Fastenal’s customers). With regard to consumer protection regulations, there are certain standards imposed by the Federal Trade Commission relative to the COO of a product. The “Made in the USA” is one such standard related to the product produced primarily in the United States and claims by a distributor/seller that the product is “Made in the USA”. This regulation is based on “truth in advertising” regulations and is primarily in place to ensure that products are not misrepresented to consumers. In the United States, the marking statute, section 304, Tariff Act of 1930, as amended (19 U.S.C. 1304) requires that, unless excepted, every article of foreign origin (or its container) imported into the U.S. shall be marked with its Country or Origin. All packages/products must display the COO not just imported products. Fastenal in order to standardize COO declaration requires that this be clearly stated by suppliers on all levels of packaging. This regulation is based on “truth in advertising” regulations and is primarily in place to ensure that products are not misrepresented to consumers. This will be audited. Products missing COO information will be non-conformed in the distribution center until COO is verified which may result in delays of servicing customers and decreases in hub efficiency. Relabeling charges are addressed on page 4 of the Fastenal Standard Operating Procedures manual. Expense Offset/Penalty Program (See page 4)

Any product that needs to be bagged/re-bagged because it does not meet our packaging or packaging quantity requirements will be done at a cost of $.30 per bag to the supplier plus a $25 setup fee.

Any product that needs to be boxed/re-boxed because it does not meet our packaging or packaging quantity requirements will be done at a cost of $.80 per box to the supplier plus a $25 setup fee.

Any product that needs to be labeled/re-labeled because it does not meet our requirements will be done at a cost of $.50 per label to the supplier plus a $25 setup fee.

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Pallet Requirements

In-house pallet See Appendix 3 for all of the dimensional standards for our required pallet – this is referred to as our “in-house pallet.” (40”x32”) Pallet dimensional requirements vary per supplier depending on size of product.

*Requirement indicated on Supplier Agreement (signature sheet)

Note: We will accept a “4-way” pallet if the runners are positioned accordingly and the dimensional

footprint is the same as the in-house pallet. No metal pallets will be accepted.

Expense Offset/Penalty Program (See page 4)

Any product that needs to be transferred to an “in-house” pallet because the pallet that was used does not meet our requirements will be done at a cost of $25 per pallet to the supplier.

Pallet Weights

Each pallet must not exceed the maximum weight of 2,050 pounds including pallet and product. Please also make sure that the wood used to manufacture the pallet is capable of supporting the weight of the product being shipped.

Pallet Wrapping

We request that our pallets be “shrink-wrapped,” preferably by using a machine. When necessary, corner-bracing should be applied before the shrink-wrap (so that the shrink-wrap will hold all corner-bracing in place). In addition, we do not require a wooden cover on top of our pallet. It is our experience that if corner-bracing is applied properly (shrink-wrapped to the pallet) and the pallet is braced properly in the shipment container, than pallets can be double stacked with no problems. Items that are shipped in kegs or barrels need to be securely nylon banded together and to the shipping pallet as securely as possible to prevent movement during transit.

Pallet Treatment Requirement For all purchase orders that cross an international border, all wood packaging shall comply with ISPM-15 regulations governing phytosanitary measures including treating (heat treating, methyl bromide) and certification stamp (as of this print, US/Canada crossings are exempt, but suppliers must adhere as regulations change). ISPM 15 directly addresses the need to treat wood materials of a thickness greater than 6mm, used to ship product between countries. Its main purpose is to prevent the international transport and spread of disease and insects that could negatively affect plants or ecosystems. ISPM affects all wood packaging material (pallets, crates, dunnages, etc.) requiring that they be debarked and then heat treated or fumigated with methyl bromide and stamped or branded, with a mark of compliance. This mark of compliance is colloquially, known as the “wheat stamp.” Please refer to the Revised Lacey Act for complete details at www.aphis.usda.gov/plant_health/lacey_act

Please Note: If an order is going to cross an international border a comment will appear on the

purchase order stating: “This Purchase Order will cross an international border, all wood packaging

shall comply with ISPM-15 regulations governing phytosanitary measures including treating (heat

treating, methyl bromide) and certification stamp. (US/Canada crossings exempt)”

Expense Offset/Penalty Program (See page 4)

Any product that needs to be transferred to another pallet because it does not meet required ISPM-15 regulations will be done at a cost of $30 per pallet to the supplier.

http://www.aphis.usda.gov/plant_health/lacey_act

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Pallet Stacking / Building: Each pallet must be built in such a way to protect the product and provide

strength to ensure successful shipment regardless of road condition. Cases must be stacked to avoid misalignment for maximum stacking strength (see following Illustration).

Bags should be built on a heavy-duty pallet by stacking them in interlocked layers. A corrugated sheet must be placed on the pallet under bottom layer of bags to protect bags from flowing between the deck board gaps and to protect the bags from nails. Unit loads must be top capped and stretch wrapped for additional stability (see illustration below).

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Special Labeling for National Promotions

If you are notified that you have products in any of our National promotions, you will be required to attach the following label to the orders we specify. Please be sure to place the indicated label (see Appendix 4) on the side facing the forklift operator when unloading, and one of the adjacent sides. This will allow operators to decide where the product is to be placed in the distribution center as it unloads your order. Approximate size of this label should be 6” x 9” with black print and “pink” background color.

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EDI TRADING PARTNERS

One of the most critical areas to increase the efficiencies of moving your product through our system to the customer is the proper use of the EDI 856 document and corresponding GS1-128 labeling on each shipment. For this reason we’ve chosen to detail this section with pictures and graphics to illustrate as best we could. Please do not hesitate to contact us at [email protected] with any questions you may have.

Advance Ship Notice (EDI- 856) Instructions The EDI Advanced Ship Notice/Manifest Transaction Set (856 or ASN) should be used to list the contents and details of a shipment of goods. Proper use of this document will allow the most efficient means of receiving product and moving it through our distribution system. Fastenal requires the use of all levels of the ASN document nesting levels to communicate the physical shipment. Building nested containers allows the maximum amount of product to be received with the least amount of actual scans or touches. Proper use of the documents will allow for efficiency and accuracy. Physical components of this document should include:

order information

part numbers

physical characteristics

type of packaging

markings & id numbers (SSCC-18)

carrier information

configuration of goods within the transportation equipment & containers

Each electronic ASN document sent by a supplier and received by Fastenal is in reference to a single shipment. There can be one or multiple shipments on a truck but if multiple shipments are present, each separate Shipment would have a separately associated ASN document. Each shipment will contain one or multiple orders and an order can comprise of one or many cartons

The transaction set enables the sender to describe the contents and configuration of a shipment in a high level of detail and provides an ordered flexibility to convey information. As the supplier and sender of this transaction, you are responsible for correctly detailing and communicating the contents of each shipment.

When the merchandise is packaged and shipped or “Will Called”, the ASN EDI document must be immediately sent and not batched for a later or nightly release. The ASN tells Fastenal what is specifically contained in the shipment, down to the level of what merchandise is in each carton.

Pick-Pack Document Transmission – described as multiple quantities of one or more products in a

carton or shipping container.

It is important to understand that Fastenal will only accept this type of document transmission and

it has a specific order that the document segments must be received. (see page 16)

ASN document transmissions to Fastenal can only use the “Pick-Pack” order method. A pick-pack style ASN is ordered STOPI (Ship, Tare, Order, Pack, Item). (A Pick-pack has one or many items per carton)


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The following diagram is a Pick-Pack example.

Fastenal prefers that the maximum level of nested data is sent in the document transmission. Naturally, the more data we have, the more efficiently your product will flow through our system.

Hierarchical Levels:

The Shipment Level: contains data that reflects all of the goods being transported. The EDI 856 will

reflect what is on the Truck Load or Less Than Truck Load shipment, Where are they being shipped from, Who shipped them, Ship date, Total number of cartons, Total shipment weight, Shipment number, and Bill of lading number of the truck paperwork.

The Tare level: is usually a pallet full of boxes that has been sealed with plastic (shrink) wrap. This can

include one or several orders, but can NEVER exceed the size of 1 pallet. If multiple pallets are shipped, a separate Tare level will be needed for each pallet. This information will correspond to the single pallet GS1-128 label with a unique SSCC-18 bar code per pallet, A Tare level should have the Pack and Item level information for that single pallet nested and include all data for product on that pallet.

The Order level: There can be multiple Order levels on a single ASN. Each Order level corresponds to

a purchase order from the trading partner. The order level includes: Purchase order number, Order date, Ordering store or location, Department number, and Total number of cartons.

The Pack level: is on the individual cartons of the shipment but can also be at the pallet level when the

pallet only contains one order of one part number. This level contains information about the individual cartons and contains nothing more than a unique SSCC-18 bar code with item level data nested under this level. If more than one carton is shipping, then a separate pack level is required for each carton, each with their own unique SSCC-18 bar code.0

The Item level: contains information about the specific merchandise in that shipment container. This

data includes: Fastenal part number, vendor part number, UPC, country of origin, quantity.

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Overview of Labeling Requirements for EDI 856 Shipments using GS1-128 Shipping labels:

The GS1-28 label is an industry standard shipping label. Formerly known as the UCC-128 or EAN-128, it is used to tie the electronic data from the ASN to the physical containers (pallet/carton) that it represents.

An integral part of the GS1-128 is the SSCC-18 barcode. The SSCC-18 works as a “license plate” for a container and is used to retrieve data from an ASN associated with that SSCC-18. Fastenal uses the SSCC-18 to move product onto and off of our trucks, cross-dock containers destined for other locations, and receive the container at the final destination.

It is important to note that in order for the SSCC-18 to function properly, it must be unique for each container (box/pallet). Each SSCC-18 must also be included in the ASN transmission so that it can be loaded and utilized when the containers reach our facilities. Repeating the same SSCC-18 on multiple containers, or not including all SSCC-18s on the ASN does not work and can cause mis-shipments and delays in delivering product to our customers.

Each pallet must have a single, unique GS1-128 shipping label attached to the outer wrap on the side of the pallet facing the forklift operator. The SSCC-18 number for each pallet should be sent at the TARE level of the ASN (pg 16)

When palletizing multiple parts, multiple POs, or shipping loose cartons, each master carton must have a single, unique GS1-128 shipping label attached to the largest flat side of the carton. The SSCC-18 number for each carton should be sent at the PACK level of the ASN (pg 16).

GS1-128 Shipping Label Specifications

The GS1-128 shipping label will be approximately 4”x6” in size, portrait orientation, and display the following information: This label physically ties the carton to the EDI document. The following is an example of a label and what each zone should signify. (See page 18)

Zone A – Ship From

Zone B – Ship To

Zone C – Postal code

Zone D – Carrier information

Zone E – Purchase order number(s) / Pallet or Carton count

Zone F – Ship date

Zone G – ASN type

Zone H – SSCC-18 barcode

18

GS1-128 Shipping Label

SSCC-18 Barcode

The SSCC-18 barcode on the label comes from the MAN segments of the ASN. This 20 digit number ties the information nested under the MAN segment to the physical carton/pallet that it represents. The parts of the barcode are generated based on the descriptions below.

Application Identifier- This will always be 00

Extension Digit –Used to extend the serial number, or to identify the type of SSCCC

GS1 Company Prefix – a number assigned to your company by GS1. Similar to your UPC Prefix.

Serial Number – Used to make each label unique.

Check Digit – Ensures the barcode is correctly made.

19

UPS Shipping Label, incorporating the SSCC-18 barcode

If you are shipping an order via UPS, we will accept incorporating the SSCC-18 barcode into your UPS shipping label (see BOTTOM barcode below). You can contact your UPS World Ship account representative to add the SSCC-18 to the bottom of your label.

20

Packing Slip Requirements

1. EVERY Purchase Order must have a packing slip with the product.

2. You MUST email every packing slip with a Corporate Purchase Order number to the following

email address:

[email protected]

The packing slip attachment must be in either a .pdf or .tif format

The packing slip attachment must be named with the corresponding Fastenal Purchase

Order number – nothing else. (POnumber.pdf)

Send only one PO per document

3. Email your packing slip(s) either before or at the time the order ships

All packing lists must contain the following information at a minimum: (See Appendix 5)

Purchase order number

Ship to address

Shipping date

Order date

Supplier part number

Fastenal part number

Quantity ordered

Quantity shipped

Expense Offset/Penalty Program (See Page 4) EDI (856, GS1-128) Suppliers must ship product that contain a packing slip per order. If it

does not meet these requirements a cost of $25 per order will be charged to the supplier.

.

Loose Master Carton Shipments Must

Have product labeled appropriately on all levels of shippable and sellable units with approved bar

coding (see pages 9 and 10).

Transmit your EDI 856 document the same day of shipment, either prior to, or at the time of

shipment departure.

Apply your GS1-128 label on the largest flat side of your carton

Have a Packing Slip (s) attached, for each purchase order shipped.

Mark Carton 1 of 3, 2 of 3, etc., on multiple loose carton shipments. (as per GS1-128 label specs)


21

In cases where multiple parts can fit into one master carton, please apply a “Mixed Parts” label on the carton. Under no circumstance should you mix PO’s in the same carton.

Palletized Product Shipments

Less than full pallet

Corporate Orders must always be on separate pallets than Store Orders

All Corporate purchase order prefixes start with 2 numbers, example 121111111 (see Appendix 6)

All Store purchase order prefixes start with 2 letters, example lxwi0205 (see Appendix 6)

Must


coding (see pages 9 and 10)


shipment departure

Have each individual carton labeled with a unique GS1-128 label on the largest flat side of the

carton with the SSCC-18 sent at the PACK level

Have on the outer wrap of the pallet a Single, unique GS1-128 Label with the SSCC-18 sent at

the Tare level, and the Pack level information nested within

Have a Packing Slip (s) attached to the product, for each purchase order shipped

22

Order of Most Preferred to Least Preferred when building FULL Pallet Shipments

For ALL pallets shipped to Fastenal, the GS1-128 pallet label must be placed in a prominent location on the outside of the ship wrap. This label MUST directly correspond to the EDI 856 document which will contain all Shipment information for all orders, packages, and items on the pallet- and only on the specific

pallet to which it is attached.

There MUST only be ONE unique GS1-128 label on the outer wrap per pallet.

#1 – Most Preferred

One Purchase Order - One Product (part number) – One Final Destination

Must

Keep the same purchase orders together

Keep the same parts together


coding (see page 9 and 10)


shipment departure

Have on the outer wrap of the pallet a Single, unique GS1-128 Label, with the SSCC-18 sent at

either the Tare or Pack level

Have a Packing Slip attached to the product

May Have each individual carton labeled with a unique GS1-128 label on the largest flat side of the

carton with the SSCC-18 sent at the PACK level, in an addition to a Single unique GS1-128 label

on the outside wrap sent at the Tare level

23

EDI diagram for data and nesting accuracy The following diagram depicts if each carton is labeled and was nested onto the pallet, the EDI structure would be as follows utilizing the PACK level for the cartons and TARE for the pallet SSCC-18.

If only the pallet label is provided, the SSCC-18 can be sent either at the TARE or PACK ASN level.

Unique SSCC-18

Unique SSCC-18 Unique SSCC-18 Unique SSCC-18 Unique SSCC-18

Unique SSCC-18

Unique SSCC-18

24


One Purchase Order – Multiple products (part numbers) – One Final Destination Must

Keep the same purchase orders together



Stack same part numbers vertically on the pallet


shipment departure





Have a Packing Slip attached to the product

25

EDI diagram for data and nesting accuracy

The following diagram depicts if each carton & pallet is labeled with a unique GS1-128 label and was nested onto the pallet, the EDI structure would be as follows utilizing the PACK level for the cartons and TARE level for the pallet.

Unique SSCC-18


26


Multiple Purchase Order’s –– One Final Destination Must

Keep Final Destinations together




shipment departure





Have a Packing Slips attached to the product per given order, for each purchase order shipped

27


The following diagram depicts if each carton & pallet is labeled with a unique GS1-128 label and was nested onto the pallet, the EDI structure would be as follows utilizing the PACK level for the cartons and TARE level for the pallet.

Unique SSCC-18


28

#4 – Least Preferred

Multiple Purchase Order’s – Multiple destinations: Corporate Orders must always be on separate pallets than Store Orders

Must Have product labeled appropriately on all levels of shippable and sellable units with approved bar



shipment departure



Have on the outer wrap of the pallet one of the two options:

o RECOMMENDED

Single, unique GS1-128 Label with the SSCC-18 sent at the Tare level, and the

Pack level information nested within. The GS1-128 pallet label Ship to field will

simply state Fastenal and the Purchase Order field will be listed as “Mixed”

o ALTERNATIVE

A manual pallet level label stating “Multiple PO’s Multiple Destinations” and then

you Must place a copy of each unique SSCC-18 bar code (bottom code on the

GS1-128 label) represented on the pallet.(Appendix 7) (if there are 14 packages

contained with 3 TARE level ASN’s than 3 SSCC-18 bar codes must be present)

Have a Packing Slips attached to the product per given order, for each purchase order shipped

Have Corporate orders kept separated for the different ship to destinations by placing corrugated

slip sheets between shipments (see below)

May Have Store orders kept separated for the different ship to destinations by placing corrugated slip

sheets between shipments (see below)

Have cartons with the same purchase orders be banded together, with nylon strapping whenever

possible

29

Expense Offset/Penalty Program (See Page 4)




The following diagram depicts if each carton is labeled with a unique GS1-128 label and was nested onto the pallet, the EDI structure would be as follows utilizing the PACK level for the cartons and TARE for the pallet.

Common Failures in Sending Advance Ship Notices and Using GS1-128 Labels

Misunderstanding of what a SSCC-18 bar code is

Not sending Country of Origin in 856 transmission (per specifications)

Not sending the Country of Origin in the proper 3 digit format (per specifications)

Sending negative or zero quantity of an item

Not properly nesting ASN’s, by not utilizing both Pack and Tare levels

Sending the 856 transmission late

Putting the GS1-128 label on the wrong package

Putting more than 1 GS1-128 label on the outer wrap of the pallet

Unique SSCC-18


30

NON – EDI PARTNERS IF YOU ARE PROVIDING THE GS1-128 SHIPPING LABEL AND TRANSMITTING THE 856 DOCUMENT GO TO

PAGE 15 (EDI 856 PARTNERS).

If you are currently NOT an EDI trading partner, supplying Fastenal with an 856, Advance Ship Notice with the corresponding GS1-128 shipping label, we consider this a temporary situation, and provide the following instructions during your transition to this technology. Packing Slips

1. You MUST have an inclusive packing slip SPECIFIC to the shipping unit (pallet, carton)

Or

If the shipment of multiple purchase orders that fit on a wrapped pallet have their own packing slip is also acceptable as long as only the items on the packing slip are in the given pallet, and all purchase orders are going to the same destination. If the multiple purchase orders are going to multiple destinations, than each carton must have its own packing slip.

2. All Packing Slips Must be attached to the product.

Examples:

A shipment of 3 purchase orders shipped in 6 cartons going to 3 different destinations

requires 6 separate packing slips, 1 attached to each carton, detailing the contents specific to

each carton.

A shipment of 1 purchase order shipped in 4 cartons that are nylon banded together with

nylon strapping requires 1 packing slip detailing the contents of the 4 packages.

A shipment of 1 purchase order shipped on three different pallets requires 3 packing slips, 1

attached to each pallet, specific to what is contained on the given pallet ONLY.

3. You MUST email every packing slip with a Corporate Purchase Order number to the following

email address:

[email protected]

The packing slip attachment must be in either a .pdf or .tif format

The packing slip attachment must be named with the corresponding Fastenal Purchase

Order number – nothing else. (POnumber.pdf)

Send only one PO per document

4. Email your packing slip(s) either before or at the time the order ships

All packing lists must contain the following information as a minimum: (See Appendix 6)

Purchase order number

Ship to address

Shipping date

Order date

Supplier part number

Fastenal part number

Quantity ordered

Quantity shipped

Expense Offset/Penalty Program (See Page 4) NON-EDI (non 856, GS1-128) Suppliers must ship product that contain a packing slip per

shipping unit (pallet or carton) listing all contents of that specific container only. If it does not meet these requirements a cost of $25 per pallet/carton will be charged to the supplier.


31

Shipping Label

The following generic shipping label will be approximately 4”x6” in size, portrait orientation, and display the following information:

Ship from

Ship to

Carrier name

Number of Pallets, Cartons

Purchase order number(s)

Ship date

Generic Ship Label

From:

Ship To:

Supplier Name Name

Supplier Address 1 Address 1



Carrier Name Pallet and/or Carton Number and Total Number of Pallets (I.E. Pallet 3 of 7)

Listing of Purchase Order Numbers (PO's)

Ship Date

32

Loose Master Carton Shipments

Must



Not under any circumstance mix purchase orders in the same carton

Attached a packing slip to each separate box

Have the attached packing slip correspond to the specific product in the carton

Mark Carton 1 of 3, 2 of 3, etc., on multiple loose carton shipments. (as per Generic label specs)

In cases where multiple parts can fit into one master carton, please apply a “Mixed Parts” label on the carton. Under no circumstance should you mix PO’s in the same carton.

Palletized Product Shipments

In Order of Most Preferred to Least Preferred when building Pallet Shipments

Corporate Orders must always be on separate pallets than Store Orders All Corporate purchase orders prefixes start with 2 numbers, example 121111111 (see Appendix 6)

All Store purchase orders prefixes start with 2 letters, lxwi0205 (see Appendix 6)

33


One Purchase Order -One product (part number) – One Final Destination Keep the same purchase orders together

Keep the same parts together

Must Have product labeled appropriately on all levels of shippable and sellable units with approved

bar coding (see pages 9 and 10)

Have a generic shipping label attached to the outer wrap

Have an attached packing slip “corresponding to the specific product on the pallet”


1 Purchase Order – Multiple products (part numbers) – 1 Final Destination Keep the same purchase orders together

Must Have product labeled appropriately on all levels of shippable and sellable units with approved


Stack same part numbers vertically on the pallet


Have an attached packing slip “corresponding to the specific product on the pallet”

34


Multiple Purchase Orders – One Final Destination Keep Final Destinations together

Must Have product labeled appropriately on all levels of shippable and sellable units with approved bar



Have an attached packing slip(s) “ corresponding to the specific product on the pallet” (You may

choose to either have one master packing slip, or one packing slip per order, but only items found

on the pallet must be shown on any of the packing slips)

#4 – Least Preferred

Multiple Purchase Orders – Multiple Destinations Corporate Orders must always be on separate pallets than Store Orders

Must

Have product labeled appropriately on all levels of shippable and sellable units with approved


Have a generic shipping label attached to EACH CARTON

Have “MULTIPLE PO’s – MULTIPLE DESTINATIONS” sheet clearly listing all PO numbers and

ship to destinations placed on the outer pallet wrap. (Appendix 8)

Have purchase orders separated by either corrugated sheeting, nylon banding them together or

keeping them together on the pallet for ease of receipt

Have a packing slip attached to each carton that only shows the product found in that carton.

Mark Carton 1 of 3, 2 of 3, etc., on multiple carton purchase order shipments

35

Remember, In cases where multiple parts can fit into one master carton, please apply a “Mixed Parts” label on the carton. Under no circumstance should you mix PO’s in the same carton.

Expense Offset/Penalty Program (See Page 4)



Common Failures of shipping product Non-EDI (856, GS1-128) Suppliers

Not attaching an inclusive packing slip specific to the given pallet or carton. Each pallet or carton

MUST have a packing slip listing ONLY what is on that pallet or in the carton.

Mixing Corporate Orders and Store Orders on the same pallet

36

Bill of Lading Requirements Create one Bill of Lading (BOL) for each shipping transaction via any carrier, including Fastenal’s will call transport service. This will be an inclusive listing of a specific array of pallets and related destination / PO # combinations, including the total weight/skid count/product description/HAZ MAT classification as applicable. The interactive copy of this can be found at http://freebilloflading.com/images/vics_bol.pdf . This can be a very good tool to quickly fill out

and properly populate a BOL with appropriate shipping data if your system does not cover this aspect of shipping to Fastenal or any other company. If you are shipping hazardous materials, you must follow all pertinent DOT hazardous shipping paperwork procedures.

http://freebilloflading.com/images/vics_bol.pdf

37

Routing Instructions Suppliers shall comply with Fastenal’s routing guidelines, freight billing policy, load integrity, appointment time requirements, and approved freight carriers and their guidelines. Fastenal will not be charged for cartage or packing unless specified in the Purchase Order or written agreement. Fastenal branches control how they want product to be shipped, so please route as directed on the purchase order. However, if there are no routing instructions given, please ship as directed below.

Please note that this will not affect your current Blue Global will call pick-up program.

These procedures should only be used if Fastenal is responsible for the freight charges.

Fastenal will not be paying freight on invoice. At no time is a branch authorized to pre-pay and add freight.

Always include a Fastenal purchase order number with every shipment.

If sent consignee billing to a Fastenal Facility the charges will be reversed and billed back to your company.

Please contact Fastenal’s Traffic Department with any routing questions at 888-373-3278. (7am – 6pm CST)

Routing instructions for orders shipping FROM US Locations

TO US Locations:

GROUND SHIPMENTS (Non-Expedited)

0-400 lbs. – Send UPS Ground use account # provided by store or, as a last resort, 3rd

party bill account # 556949 Winona, MN 55987.

400-3000 lbs. – Call Logistics Planning Services (LPS) at 1-877-539-7447.

3000 – 10,000 lbs. – Contact Fastenal’s Traffic Department at 888-373-3278 (7am – 6 pm CST)

10,000 lbs. & up – Contact Fastenal’s Traffic Department at 800-267-5374 (7am – 5:30 pm CST)

AIR SHIPMENTS – All air shipments should be sent via UPS. Use account # provided by store or as a last resort 3

rd party bill account # 556949 Winona, MN 55987. If UPS is not available ship FedEx on the

branches account or as a last resort 3rd

party bill to account # 113960442 Winona, MN 55987.

TO Canadian, Mexico or International Locations:

0-300 lbs. – Non-Expedited: Send UPS World Wide Expedited (Ground Service).

Expedited: Send UPS World Wide Express Saver.

Use the branch’s account # provided or, as a last resort, 3rd

party bill to 556949 Winona, MN 55987.



38

Routing instructions for orders shipping FROM CANADIAN Locations

TO Canadian Locations:


0-400 lbs. – Send UPS Ground use account # provided or, as a last resort, 3rd

party bill account #

7R1W12 Kitchener, ON N2R 1K4.

400-3000 lbs. – Call Logistics Planning Services (LPS) at 1-877-539-7447.



AIR SHIPMENTS – All air shipments should be sent via UPS. Use account # provided by the branch or, as a last resort, 3

rd party bill to account #7R1W12 Kitchener, ON N2R 1K4. If UPS is not available, ship DHL on

the branch’s account or, as a last resort, 3rd

party bill to account # M13948.

TO US, Mexico or International Locations:

0-300 lbs. – Non-Expedited: Send UPS World Wide Expedited (Ground Service)


Use branch’s account # provided or, as a last resort, 3rd




Routing instructions for Orders shipping FROM MEXICO Locations

TO Mexico Locations:


0-200 lbs. – Send UPS Ground using the branch account # provided or, as a last resort, 3rd

party bill account #661A72.

200-3000 lbs. – Ship via Potosinos billing to Fastenal Carr. A Miguel Aleman KM14.2,P.I. Alianza B-4, La Encarnacion Apodaca, NL 66633.

3000 – 10,000 lbs. – Contact Fastenal’s Mexico Distribution hub at 011-52-81-1156 ext.6100 for

routing instructions.

10,000 lbs. & up – Contact Fastenal’s Mexico Distribution hub at 011-52-81-1156 ext.6100 for routing instructions.

AIR SHIPMENTS – All air shipments should be sent via UPS using the branch account # provided. As a last

resort, 3rd

party bill account #661A72.

TO US, Canadian or International Locations:

0-300 lbs. – Non-Expedited: Send UPS World Wide Expedited (Ground Service).


Use the branch’s account # provided or, as a last resort, 3rd




Failure to follow these procedures may result in Fastenal short paying your invoice and only paying the inventory portion of the bill, or the shipment may be subject to a possible “refused shipment”. If you have

39

any questions regarding these instructions or billing procedures, please contact Fastenal at 888-373-3278 or [email protected].

Fastenal Carrier Pick-up Notification If shipping via Fastenal Blue Global will call, the supplier must send the EDI 753 or Carrier Pick-up Notification (CPN) by 4:00 p.m. Central Time the business day before the scheduled pick up. Supplier may send via email at [email protected] or via EDI 753 Request for Routing

Instructions.

If you are an EDI trading partner with Fastenal, the EDI spec 753 Request for Routing replaces the CPN component.

Questions? Call 888.373.3278

Carrier Pickup Notification (CPN)

(Sample template for non-EDI samplers)

Supplier Name

Supplier 6-digit ID #

Supplier Loc # PO # # of Items Weight W/C Date

# of Skid Spots Needed

Supply P/U # only required to secure load


40

Appendix 1

Fastenal Package Label

Bar codes must be Code 93

Type 1 Fastenal 5 Digit Part Number (package quantity 1 to 99,999)

Top Barcode:

Field Position Information 1 - 5 Fastenal Part # 6 - 14 Fastenal Purchase Order # 15 - 19 Package Quantity (It could show the max qty 99,999 in this type; however, if it is

less than 5 digits, zeros should be padded from the front.) 20 always a “T”

Bottom Barcode:

Field Position Information 1 - 9 Fastenal Purchase Order # 10 always a “U”

Fastenal Part No.

Top Barcode (see below info.)

Product Description

Package Quantity Fastenal Purchase No.

Date Received/Packaged

Country of Origin

Bottom Barcode (see below info.)

41

Appendix 2

Fastenal Package Label

Bar codes must be Code 93

Type 2 Fastenal Part Numbers more than 5 Digits (package quantity 1 to 9,999)

Top Barcode:

Field Position Information 1 - 15 Fastenal Part # - (Part No. should be started at position 1, if the part No. is less than

15 digits, blanks should be padded behind.) 16 - 19 Package Quantity (It could show the max qty 9,999 in this type, if it is less than 4

digits, Zeros should be padded from the front.)

Bottom Barcode:

Field Position Information 1 - 9 Fastenal Purchase Order # 10 always a “U”

Product Description

Package Quantity

Date Received/Packaged

Country of Origin

Fastenal Part No.

Top Barcode (see below info.)

Fastenal Purchase No.

Bottom Barcode (see below info.)

42

Appendix 3

43

Appendix 4 Approximate size = 6” x 9” with black print and “pink” background color.

Appendix 5 Sample Packing Slip

Supplier ABC

Purchase Order #

Supplier address

Order date

Supplier address

Shipping date

Sold To

Ship To

Fastenal Company

Fastenal Company

2001 Theurer Blvd.

2001 Theurer Blvd.

Winona, MN 55987

Winona, MN 55987

Line no. Supplier Part no. Fastenal Part no. Description

Quantity Ordered Quantity Shipped

Quantity Backordered

Comments

44

Appendix 6

Fastenal Corporate Purchase Order Prefixes This is not a complete list of our Corporate Purchase Order Prefixes, but contains our most common Distribution Centers. AHUB OHUB 6445 Fulton Industrial Blvd. 940 W. Wilbeth Road Atlanta, GA 30336 Akron, OH 44314 Corporate Purchase Order Prefix = 14 Corporate Purchase Order Prefix = 19 DHUB RHUB 3833 Airport Road 7730 Pinemont Drive Denton, TX 76207 Houston, TX 77040 Corporate Purchase Order Prefix = 18 Corporate Purchase Order Prefix = 28 HHUB SHUB 4025 Finch Road 1225 Mid Valley Drive Modesto, CA 95357 Jessup, PA 18434 Corporate Purchase Order Prefix = 24 Corporate Purchase Order Prefix = 16 IHUB THUB 5851 Guion Road 6003 Guion Road Indianapolis, IN 46254 Indianapolis, IN 46254 Corporate Purchase Order Prefix = 12 Corporate Purchase Order Prefix = 48 KHUB UHUB 9725 47th Ave, S.W Bldg 20 Suite A 1871 South 4800 West Lakewood, WA 98499 Salt Lake City, UT 84104 Corporate Purchase Order Prefix = 17 Corporate Purchase Order Prefix = 13 LHUB VHUB 19020 111

th Avenue 860 Trillium Drive

Edmonton, AB T5S 0B6 Kitchener, ON N2R 1K4 Corporate Purchase Order Prefix = 27 Corporate Purchase Order Prefix = 10 MHUB WINO 9911 Woodend Road 2001 Theurer Blvd Edwardsville, KS 66111 Winona, MN 55987 Corporate Purchase Order Prefix = 21 Corporate Purchase Order Prefix = 11 NHUB PACK 4110 Premier Drive Suite 102 6049 Guion Road High Point, NC 27265 Indianapolis, IN 46254 Corporate Purchase Order Prefix = 20 Corporate Purchase Order Prefix = 22 YHUB Carr. A Miguel Aleman KM 14.2 P.I Alianza B-4 La Encarnacion Apodaca, NL 66633 Corporate Purchase Order Prefix = 26

Fastenal Store Purchase Order Prefixes All stores purchase order prefixes start with a two digit alpha character. LXWI = La Crosse, WI EAUC = Eau Claire, WI MPLS = Minneapolis, MN CN54 = Abbotsford, BC (Canada) PBMX = Puebla, MX (Mexico)

45

Appendix 7

Multiple PO’s Multiple

Destinations

Place a copy of each unique SSCC-18 bar code (bottom code on the GS1-128 label) represented on the pallet.

46

Appendix 8

Multiple PO’s Multiple

Destinations

PO numbers_________________________ Destination________________________






For Non-EDI Suppliers

47

Check List before Shipping

Product Bar Codes

Does every Product have an approved barcode on every level of packaging?

Shipping

If Fastenal “Will Call” o Did you send an EDI 753 / CPN (Routing document) by 4pm the prior day,

notifying Fastenal what was ready for pick-up?

Packing Slips – (EDI Suppliers - ASN, GS1-128) o Do you have 1 packing slip attached to your product per order?

o Did you email your Fastenal Corporate PO Packing Slips to

[email protected]?

Packing Slips – (Non-EDI Suppliers) o Do you have an inclusive packing slip attached to each of your pallets or

cartons?

o Did you email your Fastenal Corporate PO Packing Slips to

[email protected]?

Do you have a Bill of Lading for the entire shipment for the driver?

Advance Ship Notice

Did you transmit your ASN (856), the same day, either before or at the time the

shipments left your dock?

Questions [email protected]


48

Notes